7607_GreatOakMSWLF_PreConMeetingMinutes_Phases1_DIN26159_20160527

SCS Engineers, PC
Environmental Consultants 2520 Whitehall Park Drive 704 504-3107
and Contractors Suite 450 FAX [phone]
Charlotte, NC 28273-3557 www.scsengineers.com

Offices Nationwide
May 27, 2016
File No. 02215305.02

MEETING MINUTES

TO: John Workman, WM
Jason Workman, Preston Contractors
Dakota Hinterer, Preston Contractors

SUBJECT: Pre-Construction Meeting
Great Oak Landfill
Cells 1A & 1B 2016
Tuesday, May 24, 2016

FROM: Steve Lamb, SCS Engineers
Orion Holtey, SCS Engineers

This memorandum summarizes the topics discussed during the pre-construction meeting for the
construction of Cells 1A and 1B at the Great Oak Landfill (Landfill). The meeting was conducted
May 24th at 11:00 a.m. at the Randolph County Office Building, 725 McDowell Road, Asheboro,
NC 27205. These minute are posted on-line

The following attended the meeting:

John Workman, WM
Dan Moore, WM
Steve Lamb, SCS
Orion Holtey, SCS
Jason Workman, Preston Contractors
Dakota Hinterer, Preston Contractors
John Patrone, DEQ-WM-SWS
Ming-Tai Chao, DEQ-WM-SWS
Christine Ritter, DEQ-WM-SWS
John Murray, DEQ-WM-SWS (by phone)
Steve Laskota, S&ME
Neil Hulland, S&ME
Paxton Arthurs, Randolph County
Charlie Morgan, Charlie Morgan Surveying

John Workman began the meeting with some opening remarks pertaining to the overall project,
which will involve several contractors working on site simultaneously. Introductions were made by
all present and a Sign In Sheet was circulated. A copy of the Sign In Sheet is provided in

Pre-Construction Meeting
May 27, 2016
Page 2

Attachment A. Mr. Workman stated that Preston Contractors will serve as overall Construction
Manager on behalf of WM, in addition to their role as contractor for Cells 1A and 1B. The
additional contractors working on the site include a paving contractor, leachate tank contractor,
utility contractor, and building contractors.

Following Mr. Workman’s opening comments, Steve Lamb chaired the meeting. Steve stated that
the purpose of this meeting was to discuss the construction and testing of Cells 1A and 1B. A
Meeting Agenda prepared by SCS Engineers was provided to all. A copy of the Meeting Agenda is
provided in Attachment B. Steve indicated Meeting Minutes would be provided to all attendees and
that anytime during the meeting questions could be asked.

The following items were discussed:

1. Personal protective equipment (e.g., hard hat, steel-toed boots, safety vest) should be worn at all
times. Any visitor to the site must also wear hard hat, safety vest, and steel-toed boots.
2. Contractor is solely responsible for the health and safety of their employees and subcontractors.
3. Preston Contractors stated that all people who enter the site must sign in daily to confirm they
have reviewed the Job Safety Analysis (JSA).
4. Preston Contractors stated that a daily JSA meeting will be held at the start of each day. The
CQA Monitor will attend the daily JSA when present at the site.
5. The Owner of the project is Waste Management of Carolinas, Inc. The Owner is responsible for
the overall contract management.
6. The Engineer and Designer for the project is S&ME. S&ME is responsible for site engineering
services related to the design and should be contacted for proposed changes or clarifications.
7. S&ME is also responsible to provide final drawings stamped “Issued For Construction” to all
interested partied. Ming-Tao requested an electronic copy and John Murray requested ½ size
hard copy. S&ME stated a “file share” link will be emailed to all parties.
8. SCS Engineers will be providing construction quality assurance (CQA) services during the
construction of Cell 1A and 1B. CQA services will include the preparation of the Construction
Certification Report to be submitted to DEQ. Atlantic Coast Consulting (ACC) will be a sub-
consultant to SCS and will primarily provide the on-site CQA monitors.
a. CQA Manager – Orion Holtey
b. CQA Monitors – Taylor Herbertson and Paul Vaillancourt
c. CQA Officer/Certifying Engineer – Steve Lamb
9. The Surveyor of Record will be Charlie Morgan Surveying, PLLC. The Surveyor of Record will
be responsible to provide as-built documentation of the cell components, such as the top of
subgrade, top of structural fill, and top of protective cover layer.
Pre-Construction Meeting
May 27, 2016
Page 3

10. The General Contractor will be Preston Contractors. The Project Manager for Preston
Contractors will be Dakota Hinterer. The Site superintendent will be Chad Howdershelt.
11. The installer of the geosynthetics for the project will be Environmental Services Inc. (ESI).
12. Ming-Tai Chao, DEQ, stated the following:
a. DEQ will review of site design hydrogeology report and environmental permitting.
b. DEQ will confirm all monitoring wells are maintained and/or replaced and correct
documentation is prepared.
c. DEQ will review all CQA document submittals.
d. DEQ and Local Fire Department will need to be notified prior to blasting, and a Blasting
Plan should be prepared by the Contractor.
e. A pre operations (pre-op) meeting should be scheduled with John Paxton prior to
beginning operation.
f. Per DEQ rule, the liner must be evaluated for leaks – Electric testing.
13. John Patrone, DEQ will be the on-site inspector.
14. John Murray stated he is the DEQ Project Manager and will be responsible for approving the
Construction Certification Report and issued the Permit to Operate. He stated Ming will assist
by reviewing CQA documentation and testing results.
15. Christine Ritter is the DEQ hydrogeologist for the site.
16. Review lines of communication and authority
a. If the Contractor has questions or requires clarification of the Construction Drawings,
either Design engineer or CQA Manager should be contacted to address questions.
b. CQA Manager should be included on all project communications to assist in providing
direction in the field.
17. Preston stated they have reviewed the Drawings, CQA Plan, and Specifications and did not have
any questions at this time. It should be noted that a meeting was held prior to the pre-con
meeting to discuss the erosion and sediment controls.
18. Jason Workman of Preston Contractors provided an overall discussion of the project schedule.
Key items included:
a. A preliminary project schedule will be submitted to all parties in the next few days.
b. Mass Excavation of cells will begin June 24th.
Pre-Construction Meeting
May 27, 2016
Page 4

c. Certified base grade inspection is required prior to liner installation.
d. Tentative date for beginning of liner installation is August 26th.
e. Goal is to finish construction of Cell 1A by December 1st.
f. Today clearing, haul road preparation, and temporary stream crossing work will be
conducted.
19. SCS stated the project schedule must be updated by Preston on a monthly basis.
20. SCS stated that two separate Construction Certification Reports will be prepared for this project.
A report will be prepared for Cell 1A and a separate report for Cell 1B.
21. The subgrade must be inspected by SCS Engineer’s Professional Geologist (PG) pursuant to the
permit conditions and NC regulations. SCS will notify Christine Ritter (DEQ) prior to this site
inspection.
22. Daily Field Reports will prepared by the CQA Monitor. These will be reviewed by the CQA
Manager.
23. A Weekly Summary Report will be prepared by the CQA Manager
24. Copies of the Daily and Weekly Reports will be submitted to John Murray, DEQ.
25. Submittals and Shop Drawings shall go to Steve Laskota, S&ME and copied to Owner and CQA
Manager. Responses will be provided from S&ME
26. Geosynthetic manufacturer’s testing data (MQC) should go to CQA Manager.
27. Pay Applications should go to Owner. These should be submitted the 1st of the month.
28. Submit Pay Applications monthly to the Owner with adequate documentation and/or surveys to
verify quantities requested for payment. CQA Manager will assist Owner as needed.
29. Progress meetings will be conducted bi-weekly initially as erosion and sediment controls are
established.
30. Meetings will be conducted weekly as cell construction begins. Locations of future meeting
TBD.
31. A liner pre-construction meeting will be held prior to the geosynthetics installation.
32. Permanent benchmarks needs to be established in the field by Charlie Morgan surveying.

Pre-Construction Meeting
May 27, 2016
Page 5

CONTACTS
Owner
Primary Contact
John Workman
1850 Parkway Place, Suite 600
Marietta, GA 30067
Phone: [phone]
Email: [e-mail]

Secondary Contact Environmental Manager
Terry Darragh Daniel Moore, P.G.
Work: [phone] Cell: [phone]
Cell: [phone] Email: [e-mail]
Email: [e-mail]

General Contractor
Primary Contact Superintendent
Dakota Hinterer Chad Howdershelt
Project Engineer Mountaineer/Preston Contractors, Inc.
15237 S Preston Highway Cell: [phone]
Kingwood, WV 26537 Email: [e-mail]
Phone: [phone]
Cell: [phone]
Email: [e-mail]

CQA Consultant
CQA Officer/Certifying Engineer CQA Manager
Steve Lamb, P.E. Orion Holtey, P.E.
SCS Engineers SCS Engineers
2520 Whitehall Park Drive, Suite 450 Cell: [phone]
Charlotte, NC 28273 Email: [e-mail]
Phone: [phone]
Cell: [phone]
Email: [e-mail]

CQA Geosynthetic Monitor
ACC, Inc.
Taylor Herbertson
Cell: [phone]
Email: [e-mail]

Pre-Construction Meeting
May 27, 2016
Page 6

Design Engineering Firm
Design Manager
Steve Loskota, P.E.
S&ME, Inc.
Phone: [phone]
Email: [e-mail]

Design Engineer Project Coordinator
Sharon Korleski, P.E. Neil Hulland
S&ME, Inc. S&ME, Inc.
Phone: [phone] Phone: [phone]
Email: [e-mail] Email: [e-mail]

Survey Firm
Charlie Morgan
Charlie Morgan Surveying, PLLC
Phone: [phone]
Email: [e-mail]

Randolph County
Design Manager
Paxton Arthurs
Randolph County
Phone: [phone]
Email: [e-mail]

NCDEQ
John Murray Ming-Tai Chao
DEQ-WM-SWS DEQ-WM-SWS
Phone: [phone] Phone: [phone]
Email: [e-mail] Email: [e-mail]

Christine Ritter John Patrone
DEQ-NC-SWS DEQ-WM-SWS
Phone: [phone] Phone: [phone]
Email: [e-mail] Email: [e-mail]

M:\PROJECT FILES\02215305.02\Newforma\Meetings\Precon - 2016.05.24\Pre-Con Meeting Minutes 5.27.16.docx

Offices Nationwide

ATTACHMENT A
SIGN IN SHEET

ATTACHMENT B
MEETING AGENDA

SCS Engineers, PC
Environmental Consultants 2520 Whitehall Park Drive 704 504-3107
and Contractors Suite 450 FAX [phone]
Charlotte, NC 28273-3557 www.scsengineers.com

Offices Nationwide
May 24, 2016
File No. 02215305.02

MEETING AGENDA

SUBJECT: Pre-Construction Meeting
Great Oak Landfill
Cells 1A & 1B 2016
Tuesday, May 24, 2016

This agenda outlines topics to be discussed during the pre-construction meeting for the construction
of Cells 1A and 1B at the Great Oak Landfill (Landfill). The meeting is scheduled for May 24th at
11:00 a.m. The meeting will take place at the Randolph County Office Building, 725 McDowell
Road, Asheboro, NC 27205.

TOPICS FOR DISCUSSION
Health & Safety
1. Personal protective equipment (e.g., hard hat, steel-toed boots, safety vest) should be worn at
all times.
2. Contractor is solely responsible for the health and safety of their employees and
subcontractors.
Responsibilities of Each Party
1. Owner – Waste Management of Carolinas, Inc.
2. Designer – S&ME
3. CQA Firm – SCS Engineers with sub-consultant ACC
a. CQA Manager
b. CQA Monitors
c. CQA Officer/Certifying Engineer
4. General Contractor – Preston Contractors
5. Geosynthetics Installer - ESI
6. NCDEQ

Pre-Construction Meeting
May 24, 2016
Page 2

7. Review lines of communication and authority
Review Contractor’s Work Plan, Construction Drawings,
Specifications, and CQA Plan
1. Contractor’s Work Plan
2. Construction Drawings
a. Site Preparation Plans and Laydown Areas
b. Grading Plans
c. Geosynthetic Liner Plans
d. Leachate Collection Plans
e. Details and Sections
3. Specifications
4. CQA Plan
5. All parties have current documents?
Project Schedule and Critical Path Items
1. Review Contractors Construction Schedule
a. Refer to Section 01 0000, Part 3.02 for schedule requirements.
2. Critical Path Items
3. Work Hours, Weekends and Holidays
4. Contractor shall update schedule on a monthly basis.
Establish Reporting and Documenting Procedures
1. As-built Documents
2. Daily Field Reports by CQA Monitors
3. Weekly Summary Reports by CQA Manager
4. Soil Testing Reports
5. Geosynthetic Materials Testing Reports
6. Protocol for correcting construction or non-conformance

Pre-Construction Meeting
May 24, 2016
Page 3

Submittal Procedures
1. Submittals related to design changes (e.g., diameter of pond riser) must go to the Designer
and copied to Owner and CQA Manager.
2. All shop drawing must go to the Designer and copied to Owner and CQA Manager.
3. Geosynthetic manufacturer’s testing data (MQC) should go to CQA Manager.
4. Pay Applications should go to Owner.
5. Submit Pay Applications monthly to the Owner with adequate documentation and/or surveys
to verify quantities requested for payment. CQA Manager will verify quantities requested for
payment.
6. Change Orders
Construction Progress Meetings
1. Weekly
2. Pre-con meeting for Geosynthetics
Site Inspection
1. Work areas
2. Stockpile locations
3. Laydown areas,
4. Access Roads
5. Haul Roads
Surveying (Provide Record Drawings Showing)
1. Existing surface prior to subgrade preparation.
2. Surface of Excavation/structural fill.
3. Surface of the sub-base (including edges, bottom, and limits of pipe trenches and sump)
4. Surface of the leachate collection/operations of protective cover layer (including edges,
bottom, and limits of pipe trenches and sump)
5. Surface of the intermediate soil cover and bench locations following placement of final cover
soil layer.
Pre-Construction Meeting
May 24, 2016
Page 4

6. Surface and limits of geosynthetics
7. Anchor trench
8. Alignment and inverts of piping
9. Document deviations from the Construction Drawings.

Pre-Construction Meeting
May 24, 2016
Page 5

CONTACTS
Owner
Primary Contact
John Workman
1850 Parkway Place, Suite 600
Marietta, GA 30067
Phone: [phone]
Email: [e-mail]

Secondary Contact
Terry Darragh
Work: [phone]
Cell: [phone]
Email: [e-mail]

General Contractor
Primary Contact Superintendent
Dakota Hinterer Chad Howdershelt
Project Engineer Work: [phone]
Mountaineer/Preston Contractors, Inc. Cell:
15237 S Preston Highway Email:
Kingwood, WV 26537
Phone: [phone]
Cell: [phone]
Email: [e-mail]

CQA Consultant
CQA Officer/Certifying Engineer
Steve Lamb, P.E.
SCS Engineers
2520 Whitehall Park Drive, Suite 450
Charlotte, NC 28273
Phone: [phone]
Cell: [phone]
Email: [e-mail]

CQA Manager
Orion Holtey P.E
SCS Engineers
Cell: [phone]
Email: [e-mail]

Pre-Construction Meeting
May 24, 2016
Page 6

CQA Geosynthetic Monitor
ACC
Taylor Herbertson
Cell: [phone]
Email: [e-mail]

CQA Soils Monitor
ACC
Paul Vaillancourt
Cell:

Design Engineering Firm
Design Manager
Steve Loskota, P.E.
S&ME, Inc.
Phone: [phone]
Email: [e-mail]

Design Engineer
Sharon Korleski, P.E.
S&ME, Inc.
Phone: [phone]
Email: [e-mail]

M:\PROJECT FILES\02215305.02\Newforma\Meetings\Pre-Con Meeting Agenda 5.24.16.docx
1
Chao, Ming-tai
From:Holtey, Orion <[e-mail]>
Sent:Tuesday, May 31, 2016 4:27 PM
To:[e-mail]; [e-mail]; [e-mail];
[e-mail]; [e-mail]; [e-mail];
[e-mail]; [e-mail]; Murray, John E; Chao,
Ming-tai; Ritter, Christine; Patrone, John; [e-mail]
Cc:[e-mail]; [e-mail]; Lamb, Steve
Subject:Great Oaks Landfill Cells 1A & 1B - Pre-Con Meeting Minutes
Attachments:Pre-Con Meeting Minutes 5.27.pdf
Follow Up Flag:Flag for follow up
Flag Status:Flagged
Good Afternoon, 

             Please find the May 24th Pre‐Con Meeting minutes for the Great Oaks Landfill Cells 1A and 1B construction 
attached.  The minutes include the agenda and the sign in sheet.   

Note:  All parties identified in the Contacts section of the minutes have been included on this email and will be invited to 
the next progress meeting.   

Please feel free to contact our office with any questions or comments.  If any revisions are made, updated minutes will 
be provided. 

Regards, 

Orion J. Holtey, P.E.
Senior Project Engineer
SCS ENGINEERS, PC
2520 Whitehall Park Drive, Suite 450
Charlotte, NC 28273
Phone [phone] ext. 2143
Fax [phone]
[e-mail]

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