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HomeMy WebLinkAbout0403_AnsonLF_CountyFranchise_19910604AGREEMENT THIS AGREEMENT, made and entered into as of this 4 day of 19 Uy_ , by and between CHAMBERS DEVELOPMENT OF NORTH CAROLINA, INC., a North Carolina corporation ("Chambers") and COUNTY OF ANSON,'NORTH CAROLINA (the "County"). WHEREAS, the County is desirous of providing to its citizens environmentally sound solutions to the problems of solid waste reduction and disposal; and WHEREAS,, the County is in need of recycling facilities and a disposal facility for nonhazardous solid waste generated by County residents and businesses; and WHEREAS, Chambers and its affiliates have experience in the design, construction and operation of environmentally 'sound recycling facilities and solid waste landfills; and WHEREAS, Chambers will be required to locate, .permit and operate a solid waste landfill site and construct the"'landfill -in such a manner as to, comply with the United states Environmental Protection Agency (the "EPA91) Subtitle I'D" Regulations:'.and +Rules promulgated by the Division of Solid "Waste Management-(''!DSW6h") of North. Carolina's Department of Environment, Health, and Natural Resources; and WHEREAS, Chambers wishes to obtain the necessary permits and approvals to operate recycling facilities and a solid waste landfill (the "Landfill") and to dispose of County -generated solid waste and solid waste from outside of the County. NOW, THEREFORE, in consideration of the foregoing premises, and for other good and valuable consideration, the parties hereto, intending to be legally bound, agree as follows: 1. The Landfill. Chambers intends to apply for all permits andapprovalsnecessary to operate the Landfill as a solid waste landfill for the acceptance of solid waste (as defined in DSWM rules and regulations). The County agrees to provide information and cooperation as reasonably requested by Chambers in furtherance of the obtaining by Chambers of the necessary permits and approvals, and will adopt no zoning or land use ordinances or take any other actions during the term of this Agreement which would have the effect of preventing or limiting Chambers' right or ability to own and operate the Landfill under the terms of this Agreement and it is understood that Chambers shall be the owner of the land upon which the Landfill will be located. The County shall further enact an ordinance or resolution indicating the County's consent to the Landfill site that Chambers has made application for. The parties specifically agree that the exclusivity of the Landfill as the only solid waste landfill located within the County. is a major consideration for this Agreement, and the County will use its best efforts, to the degree it may lawfully do so, to maintain this franchise exclusively with Chambers for so long as the Landfill is receiving waste in accordance with this Agreement. Chambers agrees to provide disposal site "air space" on mutually agreeable terms and conditions in. the event that the existing County Landfill is not available at the time of the required closing of the existing site under "Subtitle D" requirements, however, County shall be responsible for the costs of transporting said waste from the County to a designated landfill up to one hundred (100) miles, with Chambers responsible for any applicable tip fees, and transportation costs greater than one hundred.(100) miles. 2. Disposal and Recycling of County Solid Waste. (a) Disposal of Residential and Commercial Waste. If Chambers obtains all of the necessary permits and approvals to operate the Landfill and dispose of solid waste,, the County shall, by ordinance or otherwise, require and direct that all residential solid waste generated within the County and all commercial businesses :and industry and establishments within the County be delivered to and disposed of in the Landfill throughout the term of this Agreement. Chambers shall, at .Chambers' expense 'upon the opening of the Landfill, dispose of all residential solid 'waste generated by residents of the County. Solid waste generated by commercial and industrial establishments and other private generators and solid waste delivered to the.Landfill by private haulers shall be disposed of at the Landfill at charges to be established by Chambers. County and Chambers must agree to a process whereby multi —family solid waste is separated from commercial and industrial waste streams. The rates to be charged by Chambers and paid by such commercial and industrial customers for the disposal of such commercial and industrial solid waste shall be as agreed upon by Chambers and the various customers. The rates charged commercial and industrial customers from Anson County shall not exceed eighty percent (90%) of the then current posted gate rate, or five percent (5%) less than the lowest contracted gate rate for any customer of the Landfill, whichever is less. Chambers agrees, without expense to County, to provide a means for the disposal of all nonhazardous waste generated in Anson County including, but not limited to, yard waste, batteries, white goods and tires. Scrap tire sites will meet all facility requirements of 15A NCAC 13B.1106(c) and operational requirements of 15A NCAC 13B.1107. (b) Recycling Facilities. Chambers also agrees to purchase, construct, permit, operate and maintain recycling facilities capable of managing the recycling, in accordance with applicable rules and regulations, the recyclable materials agreed ` to from time to time by Chambers and the County. The recycling 2 facilities shall include four (4) Recycling/Collection Convenience Centers and a Regional Recycling Center. The Regional Recycling Center will be designed to sort and consolidate recyclables collected at the Convenience Centers. The parties mutually agree that one such Convenience Center may be located at the site of the Regional Center. Chambers further agrees to transport all waste from all such centers and agrees to inspect public roads within thirty (30) feet of each site for litter and to maintain said area, and one mile in each direction on the state public road that accesses the Landfill. ` (c) Household Hazardous Wastes. The County may, at its option, establish a periodic Household Hazardous Wastes collection effort. The County may, at its option, be responsible for organizing, promoting and policing the delivery of such HHW to a central collection point, and Chambers shall assist the County in arranging for the transportation by a third party of the HHW so collected to an approved hazardous waste landfill or disposal facility. If the County undertakes such an effort it shall pay for all transportation and disposal costs of such HHW.. Chambers will commit Twenty -Five Thousand Dollars ($25,000.00) each year to defer the cost of this program sponsored by the County. In addition, Chambers will use its best efforts to assist other waste sources which may use its facilities to develop similar programs. - (d) Consulting Services. Chambers agrees to provide "in-house" consulting services, without expense to the County, and agrees to develop and submit all plans and reports required by the State of North Carolina for County's compliance with Senate Bill 111. 3. Acceptable Waste. Chambers shall not accept for disposal any material not allowed for disposal by its permit from the DSWM and shall refuse to accept any Hazardous Waste or any material which is toxic, infectious, pathological, highly flammable, explosive, radioactive, or otherwise determined by Chambers to be dangerous or otherwise unacceptable for disposal pursuant to present or future Federal or State laws, rules, regulations and permits. No Medical Waste Ash will be accepted at this facility. No ash from solid, liquid or nuclear Hazardous Waste treatment or incineration facilities or ash of any other nature that fails to meet present or future acceptable EPA or DSWM toxicity testing limits shall be accepted for disposal at the landfill. U.S. Environmental Protection Agency toxicity characteristic testing procedures (TCLP) would be used on any potential incineration waste stream and all potential shipments would be visually inspected and compared against the certifications made by the generator of the ash waste stream. The County may at its option and expense require additional testing procedures. Hazardous Waste shall be defined as solid waste which because of its quantity, concentration or physical, chemical or infectious characteristics may: (a) cause or significantly contribute to an increase in mortality or an increase in serious irreversible or incapacitating reversible illness; or (b) pose a substantial present or potential hazard to human health, the Landfill or the environment when .treated, stored, transported or .disposed of or otherwise managed. Such waste will further include nonhazardous domestic and industrial wastewater sludges with less than twenty percent (20%) solids by weight and solid or dissolved materials in irrigation return "flows, industrial discharges which are point sources subject to permits under:Section 402 of the Federal Water Pollution Control Act, as amended (86 STAT. 880) source, special nuclear or by-product material as defined by the Atomic Energy Act of 1954, as amended (68 STAT. 923), or any hazardous waste as defined in Section C of The Resource Conservation and Recovery Act. 4. Authority. The County represents that it has the authority to enter into and perform its obligations under this Agreement, that it has complied with applicable procurement laws, rules, regulations and ordinances relative to this Agreement, and that all necessary approvals to enter into this Agreement have been obtained. Any expenses incurred by Chambers arising from any breaches of the County's representations contained herein shall be credited against the host fee payments provided for in Paragraph 7(c) hereof. S. Term of Agreement. This Agreement shall commence on the date hereof and shall continue for the earlier of (i) a period of twenty (20) years from the date of the commencement of operations of the Landfill by Chambers, subject to the issuance to Chambers of all necessary permits and approvals to operate the Landfill, or (ii) notification by Chambers that it is, in Chambers' reasonable opinion, unable to obtain all necessary permits and approvals to construct and operate the Landfill. At the end of the initial term as provided herein the County, at its option, may extend the term for additional five -.year terms or such lesser terms if the Landfill has additional useful life. Chambers shall have no obligation to accept solid waste or perform any of unless it has received all permits necessary to operate the Landfill_anc reasonably acceptable to Chambers and obligations hereunder. Chambers agrees diligently make application for all nece for the Landfill and the County sh; information and cooperation in that documents reasonably necessary to ena application. Chambers shall have six final site selection and approval by thr for necessary permits and must begin c within three (3) months after receivin :her obligations hereunder and approvals which are which contain conditions enable it to perform its to proceed in good faith to ssary permits and approvals ill provide any necessary regard and execute any ble Chambers to make such :6) months from the dateof County to make application instruction of the Landfill I such permit. 6. Host Fee for Non -County Waste. Upon receipt of 'all necessary permits and approvals to construct the Landfill Chambers shall pay County the sum of one Hundred Thousand Dollars ($100,000.00). The parties acknowledge that Chambers shall have the right to accept and dispose of solid waste at the Landfill which has been delivered by persons, municipalities, businesses and other entities located outside the County in accordance with the terms and conditions of this Agreement. On the first seven hundred fifty (750) tons of out -of -county solid waste received per day Chambers agrees to pay the County a fee equal to One Dollar and Fifty Cents ($1.50) for each ton of out -of -county solid .Waste. For out -of -county waste deposited in the Landfill between seven hundred fifty (750) tons and one thousand (1,000) tons per day Chambers agrees to pay County a fee equal to One Dollar and Seventy -Five Cents ($1.75) per ton. For all out -of -county waste deposited in the Landfill in excess of one thousand (1,000) tons per day Chambers agrees to pay County a fee equal to Two Dollars ($2.-00) per ton. All host fees paid to County by Chambers shall be adjusted annually on the anniversary date of this Agreement, beginning on the first such anniversary, to reflect increases equal to increases in the Consumer Price Index - Southeastern Region, as issued by the U.S. Department of Labor. Said fees shall be paid within twenty (20) days after the end of each calendar quarter during which such solid waste has been accepted for disposal at the Landfill. The minimum host fee which shall be due the County during the term of thisAgreementis One Hundred Fifty Thousand Dollars ($150,000.00) per year, which shall also be subject to annual increase as set forth hereinabove. The minimum host fee for the initial year of operation shall be paid to the County on a quarterly basis as outlined above, however, it is mutually agreed that the full amount is not due until the final quarter of the initial full calendar year of operation. In the event that any tax, fee or charge should be imposed upon the Landfill by the County upon the revenues, earnings or operation of the landfill (other than taxes uniformly applicable to all businesses in the County) the amount paid thereunder by Chambers shall be credited to the host fee payments provided herein. The County shall receive fifty percent (50%) of all profits from the processing and sale of any items by Chambers received at the Convenience Centers. Chambers shall also pay the County a one -eighth (1/8) royalty from the sale of methane gas originating from the Landfill. 7. Books and Records. (a) Quarterly Reports. Chambers shall keep records of waste received including recyclables and receipts from their sale and the County shall have the right to inspect and audit the same insofar as they pertain to the operation of the Landfill. The records shall show the type, weight, source and volume of solid waste received; deviations made from the plan of operation; those parts of the Landfill currently used; and receipt records. Such reports shall be prepared on a quarterly basis and shall be sent to the County with the payment required pursuant to Paragraph 6 hereof. 5 (b) Annual Report. Chambers shall prepare and furnish to the County an annual report which shall provide a summary of the information required in the quarterly report. (c) Annual Certificate. Chambers shall prepare and furnish an annual certificate of its Landfill operations showing annual tonnages and receipts issued by an officer of Chambers with copies being furnished to the County. Chambers shall deliver such certificate no later than April 1 of each year. To the extent allowed by law the County will hold in confidence and not disclose nor use any information furnished or disclosed to it without the express written approval of Chambers, treating such information in the quarterly reports, annual reports and annual certificate with the same degree of care and confidentiality with which it treats its own proprietary information. All information of an environmental nature concerning this facility will be made accessible to the public. 8. Operation. (a) Landfill Rules and Regulations. Chambers reserves the right to make, amend and enforce reasonable rules and .regulations concerning the operation of the Landfill, the conduct of the drivers and others on the Landfill premises, and any other matters necessary or desirable for the safe, legal and efficient operation of the Landfill. Chambers may refuse to accept any waste which does not conform to any applicable law, regulation, rule or permit condition., or that is hazardous or toxic, even if only a part of the waste load is nonconforming. (b) Inspection of waste. Chambers' personnel will visually inspect all solid waste at the gate, or on the working face, of the Landfill, as Chambers deems necessary, before the vehicle is allowed to leave the Landfill. In the event that Chambers detects unacceptable waste at the Landfill, the party delivering such waste shall be responsible for its removal and all costs associated with its removal and disposal. Chambers shall have the right to refuse to accept waste delivered by parties who have knowingly or repeatedly violated the Landfill operating rules. Chambers shall refer to the proper authorities any person or company acting in violation of any laws, rules or regulations applicable to Chambers' operations. (c) Days and Hours of Operation. The Landfill shall be open on Monday through Saturday, with the exception of New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day. Hours of operation shall be from dawn to dusk or twelve (12) hours per day, whichever is greater, subject to the Landfill's permit. Changes in said hours shall be made upon request by Chambers with the consent of the County Administrator, which said consent shall not be unreasonably withheld. go (d) Complaints. All complaints received by the County will be referred directly to Chambers and shall be answered in writing within seven (7) days and a copy of each such response shall be furnished to the County. (e) Safety and Security. (1) Site .Access and Traffic Flow. Access to the Landfill shall be limited to a single public access point. This access point will be equipped with a gate which ,shall be closed and locked during non -operating hours. Access will be further controlled by personnel in the scalehouse which will be located inside the gate. Chambers shall be responsible for initial screening of solid wastes to determine the appropriate disposition within the Landfill; chemical sensors may be used to assist this determination for commercial and private loads as deemed necessary by Chambers. There will also be a video record made of all entering vehicles; Chambers will also provide appropriate video security. Traffic flow shall be regulated by adequate signing. Private cars and pickup trucks shall be directed to a special disposal area away from the.active Landfill. To the extent permitted by law the County shall have the right to designate the access to the Landfill to such rural paved road or roads that it deems best, provided that there is always one reasonable route into the Landfill. (2) Trash and Debris Control. All putrescible solid waste will be compacted and covered as soon as practicable after it is dumped. Cover will be applied as necessary and not less than daily.. The entire working Landfill site will be enclosed by either a fence, berm or wooded buffer;, and appropriate steps will be taken to reduce or eliminate blowing trash. Loose debris will be picked up not less than daily. (3) Fuel Storage. All fuels stored at the Landfill shall be maintained in approved corrosion resistant above ground storage tanks. Bulk fuels shall not at any time be stored in buildings on the site. (4) County Inspection. The County, or its designee, shall have the right to inspect the operation of the Landfill and its records during normal business hours and the County, at its option, may provide a full-time or part-time on -site inspector who shall have access to the Landfill during business hours or accompanied by the Landfill Manager after regular hours. Chambers shall use its best efforts to notify the County when the monitoring of well samples is being conducted, shall furnish split FI samples to the County from such sampling, and will provide the County copies of results of such sampling. 9. Compliance with Laws. Chambers shall operate the Landfill in compliance with all applicable laws, regulations and permit conditions, including the ,provisions of Senate Bill ill. The applicable State and Federal Agencies shall be the exclusive regulators of the Landfill and its operations. If the State shall mandate that the County be permitted to enact regulations which do not duplicate or which are not inconsistent with the applicable State and Federal regulations, then the County may do so provided that such regulations are not inconsistent with this contract. Chambers agrees to comply with all applicable DSWM and EPA regulations regarding closure procedures. In the event that Chambers is notified by the DSWM or the EPA of any violation of applicable laws, regulations or permit conditions at the Landfill, Chambers shall so notify the County and shall promptly and diligently cooperate with such regulatory agency and take other reasonable actions in an attempt to cure the violation. Chambers shall be subject to compliance with all other applicable laws, regulations., rules and ordinances which govern the operation of all businesses generally in the County. In order to assure compliance Chambers agrees to provide a camera at the gate or scales to photograph each vehicle entering the Landfill. 10 Economic Development. Chambers will cooperate with developers and County- Officials to encourage industrial development around the landfill and recycling facilities. Chambers will use its best efforts to develop a minimum waste stream of six hundred (600) tons per day in the regional County area. 11. •Citizens Advisory Board. There will be appointed by the County a Citizens Advisory Board of four (4) citizens and an employee of Chambers to review and comment on the operation of the Landfill. The manager of the Landfill, or his assistant, will be a member of that Board and Chambers will use its best efforts to meet all such reasonable concerns or suggestions that this Board shall voice. 12. Nondiscrimination. In its performance hereunder, Chambers shall not discriminate against any person because of race, sex, creed, color, religion or national origin. All solicitations or advertisements for employees will state that Chambers is an equal opportunity employer. This provision shall be included in every subcontract or purchase involving consideration in excess of Ten Thousand and No/100 Dollars ($10,000.00). In addition, Chambers agrees to grant a preference in hiring to current County landfill employees and County residents provided that they meet Chambers' pre —hire qualifications. 8 13. Insurance and Indemnification. Chambers shall at all times during this Agreement maintain in full force and effect adequate insurance and financial assurances required by applicable laws, rules and regulations, and the insurance coverages listed below in at least the limits specified below: Workers' Compensation Bodily Injury Liability Except Automobile Property Damage Liability Automobile Bodily Injury Liability S 0 Statutory $1,000,000 each occurrence $1,000,000 each person $1,000,000 each occurrence $1,000,000 each person Chambers hereby agrees to indemnify and hold harmless the County from all claims, demands and actions, legal or equitable, including reasonable attorney's fees, arising from Chambers' design, construction, operation, maintenance, monitoring and closure of the Landfill. However, .Chambers shall not be liable for any suits, :actions, legal: proceedings, .claims, demands, damages, costs, expenses and reasonable attorney's fees; arising out of willful or negligent acts or omissions of the County, its officers, agents, servants, employees and residents. 14. Facility Closure. Monitoring and Maintenance. In accordance with DSWM Regulations, G.S. 130A-309..27, related to facility closure, monitoring and maintenance, Chambers shall either establish and maintain the required proof of financial responsibility with DSWM or shall establish and .maintain a landfill escrow account, as Chambers and DSWM shall agree, sufficient to meet DSWM regulations for closure of the landfill in any current year and to maintain and monitor it for a period of thirty (30) years following closure. These amounts and methods of assurance shall be determined and maintained in accordance with DSWM regulations. Chambers shall provide the County copies of all filings and correspondence with DSWM related to the Landfill closure, monitoring and maintenance. 15. Amount of Waste Received. Chambers agrees that it will not accept more than an average of seven hundred fifty (750) tons per day of Acceptable Waste, as defined in Paragraph 3 hereof, during the first year of operation of the Landfill (the "Base Amount"). Beginning with the second year of operation of the Landfill, and annually thereafter, the Base Amount shall be subject to increase by ten percent (10%) per year, up to a maximum average of fifteen hundred (1500) tons per day, unless otherwise mutually agreed upon by the parties. The average tons per day shall be calculated on a quarterly basis based on the number of days in each quarter. 16. Area of Service. Chambers agrees to market the services of the Landfill to other municipalities, counties, and other sources of solid waste in accordance with the following priorities: (i) municipalities, counties and sources surrounding the County and (ii) municipalities, counties and sources located in North Carolina and South Carolina. Chambers agrees not to accept waste generated outside of North Carolina and South Carolina. 17. Transferability of Agreement. No assignment of this Agreement or any right accruing under this Agreement shall be made in whole or in part by Chambers other than to a subsidiary of Chambers without the express written consent of the County; which consent shall not be unreasonably withheld. 18. Breaches and Defaults. In the event of default under this Agreement, the non -defaulting party shall have the right, but not the obligation, to cure such default, including the right to offset said costs of curing the default against any sums due or which become due to the defaulting party under this Agreement. Such non -defaulting party shall use the most economically reasonable method of curing any such defaults. -- This Agreement may be terminated by the County in the event of a breach that has not.been cured within ninety (90) days of written notice thereof being sent to Chambers .by the County. Breach shall mean a material failure to comply with any of the provisions of this.Agreement, the permits under which the Landfill will be built or applicable local, state or federal law. Breach will also include the insolvency of Chambers, such insolvency to be established by the filing of either a voluntary petition in bankruptcy showing Chambers as the debtor or an involuntary petition that is not dismissed within one hundred eighty (180) days. In the event of a breach and the appropriate notice thereof to Chambers by the County, the 90-day cure period will be extended for so long as Chambers is actively and continuously pursuing a course of action which will reasonably lead to a curing of that breach. 19. Force Maieure. Any delay or failure of performance by either party shall not constitute a default hereunder or give rise to any claims for damages if and to the extent that such delay or failure is caused by an act, event or condition beyond the party's reasonable control and adversely affecting its ability to perform its obligations hereunder, including but not limited to: (a) Acts of God, lightning, earthquake, fire, severe weather conditions, epidemic, landslide, drought, hurricane, 10 tornado, storm, explosion, failure of utilities, flood, nuclear radiation, act of a public enemy or blockade, insurrection, riot or civil disturbance, strike or labor disturbance, or interference by third parties with landfill operations, or (b) (i) condemnation or other taking by any government body; (ii) change in any applicable law, regulation, rule, ordinance or permit condition, or the interpretation or enforcement thereof which substantially limits acceptance of waste at landfills; (iii) any order, judgment, action or determination of any Federal, state or local Court, administrative agency or government body affecting the construction or operation of the Landfill or the right or the ability of Chambers to receive waste at or of the County to deliver waste to the Landfill; or (iv) the suspension, termination, interruption, denial or failure of renewal or issuance of any permit, license, consent, authorization or approval. A party whose performance is affected by any such event shall give written notice thereof to the other party as soon as it is seasonably practicable and further shall attempt diligently to remove such condition. 20. Notices. Any notice required under this Agreement shall be made either by personal delivery or by registered or certified mail, return receipt requested, and shall be deemed given upon personal delivery or upon receipt. Notices shall be given to the parties at the following addresses: To Chambers: Chambers Development of North Carolina, Inc. 10700 Frankstown Road Pittsburgh, Pennsylvania 15235 Attn: John G. Rangos, Sr., President With a copy to: Chambers Development of North Carolina, Inc. 3200 Highlands Parkway Suite 400 Smyrna, Georgia 300.82 Attn: Southern Regional Vice President 11 To the County: County Manager Anson County Courthouse Wadesboro, North Carolina 28170 With a cow to: Utilities Director 907 North Washington Street Wadesboro, North Carolina 28170 With a copy to: George C. Bower, Jr. County Attorney Ill East Wade Street Wadesboro, North Carolina 28170 Either party may change the location or individuals for receipt of notices hereunder by providing written notice to the other party as aforesaid. 21. Governing Law. This Agreement shall_be governed by the laws of the State of North Carolina without regard to its principles related to conflict of laws. 22. Waiver. No waiver or breach of any of the covenants contained in this -Agreement shall be construed as a waiver of any prior or succeeding breach for the same covenant or any other covenant of this Agreement. 23. Modification. No modification, release, discharge or waiver of any provision hereof shall be of any force or effect, unless in writing signed by both parties hereto. 24. Severability. If any term, covenant or provision of this Agreement shall be to be invalid, illegal or unenforceable in any respect, this Agreement shall remain in effect and be construed without regard to such. 25. Binding Effect. This Agreement constitutes the entire understanding between the parties and shall be binding upon both parties hereto, their successors, representatives and assigns. 26. Good Faith. The County and Chambers shall use good faith in all actions governed or imposed by this Agreement. The County agrees to not attempt to take the Landfill by condemnation or similar action, and neither party shall take any actions during the term of this Agreement that would adversely affect either party's rights or ability to perform hereunder. 27. Headings. The headings used herein are for the convenience of the reader and shall not be deemed to modify or in 12 any way affect any of the covenants, terms and conditions of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date set forth hereinabove. ATTEST: By: Title: Executive Vice President (SEAL) Secretary ATTEST: By: 0� & 6-o-4 _•;tie• Cl�rac ii �oa(�! CHAMBERS DEVELOPMENT NORTH CAROLI , By: Title: ANSON CO 7TY By Title: n++ 13