4119TP_GuilfordTP_OperationsPlanUpdate_DIN27687_20170502.doc

GUILFORD COUNTY
SCRAP TIRE & WHITE GOODS COLLECTION SITE
2138 BISHOP ROAD, GREENSBORO, NC 27409
PERMIT NO. 4119T-TIRETP

OPERATIONS PLAN UPDATE
MARCH 2017

Scrap Tire and White Goods Collection Facility 1 Operations Plan
Guilford County, North Carolina Revised March 2017

GENERAL OPERATIONS

Background

The purpose of this manual is to identify protocols for the overall operation and the operations of
the programs at the Guilford County Scrap Tire and White Goods Collection Facility (Facility).
This Policy & Procedures Manual provides details of these protocols which shall be followed for
each specific program operated through the Facility.

Staff are required to wear all applicable County issued Personal Protective Equipment (PPE) at all
times. No scavenging is permitted at the Facility.

Owner Information

Guilford County (County) is the owner of the Facility and employs operators to manage the
Facility. The operation of the trailers and transportation of tires is currently handled at the Facility
by an independent third party contracted by the County.

The person to contact, should issues arise during the operation of the Facility, is:

Guilford County Planning & Development Department
Environmental Services Division
400 West Market Street, Independence Center
Greensboro, NC 27401
Attention: Mr. Clyde Harding
Office Number: [phone]
Mobile Number: [phone]
Fax Number: [phone]
Email: [e-mail]

An alternate contact for the Facility is the Recycling Site Supervisor at the Facility, office/fax
number [phone] and mobile number is [phone].

Facility Information

The Facility’s physical address is:
Guilford County Scrap Tire and White Goods Collection Facility
2138 Bishop Road
Greensboro, NC 27406
Telephone/Fax Number: [phone]

The Facility’s mailing address is:
Guilford County Scrap Tire and White Goods Collection Facility
Attention: Clyde Harding
Planning & Development Department
400 West Market Street, Independence Center
Greensboro, NC 27401

Scrap Tire and White Goods Collection Facility 2 Operations Plan
Guilford County, North Carolina Revised March 2017

Hours of Operation

The Facility is currently open for operation between the hours of 8:00 a.m. and 4:00 p.m., Monday
through Friday. The Facility permit allows for extending hours of operation up to 8:00 p.m.,
Monday through Friday, and may also be open on Saturdays from as early as 7:00 a.m. to as late
as 5:00 p.m. The Facility will be closed on Sundays except where prior permission has been given
to receive waste for special instances such as a natural disaster.

Currently, the observed holidays are New Year's Day, Martin Luther King Jr. Day, Good Friday,
Memorial Day, Independence Day, Labor Day, Veterans’ Day, Thanksgiving Day, the day after
Thanksgiving Day and Christmas Day. Observed holidays will vary, based on the decisions of
the Board of County Commissioners.

Special notices are posted at the Facility office and loading dock advising users of observed
holidays. Such notices are posted at least one week in advance of the holiday. An attendant is
present at the site during the hours of operation. A sign indicating the hours of operation is posted
at the entrance. Access to the site is controlled through the use of fences and gates.

Wastes

The Facility will accept scrap tires and white goods (waste) for which it was originally permitted by
the North Carolina Department of Environmental Quality (NCDEQ), Solid Waste Section, to receive.
The Facility also serves as a drop-off site for electronics and commingled recyclable materials. In
addition, the Facility may establish a drop-off site for the collection of MSW and commingled and/or
source separated recyclable materials, such as textiles and rechargeable and lead acid batteries, onsite.

Any materials which pose health hazards, cause fires, or which could impact negatively on the
environment are deemed unacceptable. Signs are conspicuously posted informing users of unloading
procedures, the type of waste the facility is permitted to receive, as well as those wastes banned from
collection at the Facility, and indicating the location of the disposal area. However, from time to time,
the Facility may host a community clean-up, household hazardous waste and/or electronics waste
collection event. Prior to such an event, a Temporary Event permit will be obtained from the NCDEQ
Solid Waste Section, as required.

The following materials are currently being collected at the Facility:

 Scrap Tires – With or without rims
 White Goods – Appliances including: washing machines, dryers, refrigerators, freezers, water
heaters, air conditioners, stoves, and dishwashers
 Electronics – Computer equipment, televisions, cell phones, electronic games and toys,
microwaves and other electrical and electronic products containing a microchip or plug
 Commingled Recyclables – Plastic bottles, jugs and containers, aluminum and steel cans,
newspapers, chipboard, cardboard, glass bottles and jars.

A vehicle spotter directs incoming traffic to the proper location to unload materials. The primary
function of the vehicle spotter is to prevent unloading in areas that are not designated for unloading
and to visually inspect all loads to assure compliance with posted operating rules.

Scrap Tire and White Goods Collection Facility 3 Operations Plan
Guilford County, North Carolina Revised March 2017

Unacceptable waste (yard waste, liquid waste, C&D debris, LCID materials, etc.) that escapes the
initial screening and is dumped on the floor will be removed immediately by the driver of the
vehicle or by the County with the cost of the removal charged to the owner of the vehicle involved.
Any vehicle owner or operator who knowingly dumps unacceptable waste may be barred from
using the Facility.

All construction and demolition (C&D) debris will be directed to a permitted C&D facility. If
C&D debris escapes the initial screening, the C&D debris may be placed in a dumpster for
transport to a permitted C&D facility. Yard waste shall be directed to a permitted facility, and shall
not be commingled with the normal waste stream.

Waste resulting from operation of the Facility is collected and taken to the Republic Services
Bishop Road Transfer Station.
Fire Safety
No smoking is permitted at the Facility. No operations involving the use of open flames,
blowtorches, or highly flammable substances shall be conducted within 50 feet of a scrap tire pile.
A fire safety survey shall be conducted annually by local fire protection authorities or other persons
as approved by the NCDEQ. The scrap tire storage area shall be kept free of grass, underbrush,
and other potentially flammable vegetation at all times.
An Emergency Preparedness Manual shall be kept at the site. The manual shall be updated at least
once a year, upon changes in operations at the site, or as required by the NCDEQ. Refer to the
Emergency Preparedness Manual found at the end of the Operations Plan in Appendix B.
The operator of the Facility shall immediately notify the NCDEQ in the event of a fire or other
emergency if that emergency has potential off-site effects. Within two weeks of any emergency
involving potential off-site impact, the operator of the site shall submit to NCDEQ a written report
describing the cause(s) of the emergency, actions taken to deal with the emergency, results of the
actions taken, and an analysis of the success or failure of these actions.

Procedures for Accepting Scrap Tires

Prior to unloading scrap tires, the following steps must be taken:

1. Obtain a completed scrap tire certification, including original signatures and all
information requested in Parts I and II for every customer disposing of scrap tires.
o Verify the customer’s eligibility for free tire disposal;
o Merchant Certificate of Registration (NCDOR) or other state-issued business license;
o E500G Scrap Tire Disposal Tax Form (current period);
o Verify tires are generated during the normal course of doing business:
 as a result of retail sales;
 as a result of fleet operations;
 as a result of crushing vehicles (scrapyards must present crush receipts, dated
within 120 days of disposal date, vehicle titles or a log of crushed cars including
VIN);

Scrap Tire and White Goods Collection Facility 4 Operations Plan
Guilford County, North Carolina Revised March 2017

o Verify that a resident is disposing of 5 or fewer tires during the fiscal year (July 1 –
June 30);
o Verify that farmers qualify as a bona fide farm (active farm operation of 10 or more
acres) and are disposing of less than 250 tires;
o Verify tires originated in the State of North Carolina.
2. Verify that the scrap tire hauler holds a current hauler registration issued by the State of
North Carolina.

Carefully count the scrap tires as they are unloaded and ensure that the number of tires accepted
equals or does not exceed the number of tires indicated on the scrap tire certification. If there is an
overage, either remaining tires are taken away by the customer or the disposal fees paid.

If disposal fees are required to be paid, the customer must present cash or check covering those
fees, based on the following rate schedule:
 $.82 per passenger vehicle tire;
 $4.19 per standard heavy truck tire;
 $.0364 per pound for oversize or off-road tires.

Follow Cash Box Procedures for accepting payment and present the customer with a cash receipt
prior to their departure. After unloading the tires and verifying the count, sign and date Part III of
the scrap tire certification form and place it on the clipboard. Commercial customers and farmers
are responsible for unloading their own tires. Facility staff may assist residents with unloading
tires as needed.

Scrap Tire Collection and Storage

Scrap tires that are collected are placed in trailers as they arrive at the Facility. However, if a
trailer is unavailable, the scrap tires will be stored under the building canopy near the loading area.
Scrap tires will be stored at the Facility utilizing the trailers at the loading dock. As trailers are
filled, they are removed and replaced by Central Carolina Tire Disposal (CCTD).

If tires are received at the Facility on rims, the rims may be removed at the Facility and stored in
a roll-off container which, when filled, is taken to a local metal recycler where the rims are
marketed. Rims may also be removed at a satellite location then returned to the Facility and placed
in the roll-off container.

Cash Box Procedures

 Fees are collected only for the disposal of ineligible scrap tires and according to the rate
schedule detailed above. The only forms of payment accepted at the Facility are cash and
checks.
 When accepting payment, fill out a cash receipt and transfer the customer’s name and
address to the receipt form. Itemize the transaction, indicating the number of tires paid for at
the applicable rate, and the transaction total.
 If payment is made by check, include the check number on the receipt and stamp the back of
the check with the County bank information.

Scrap Tire and White Goods Collection Facility 5 Operations Plan
Guilford County, North Carolina Revised March 2017

 If cash is accepted for payment, use the cash box to make correct change, and test all paper
bills in denominations of $5 and greater for authenticity using the counterfeit detector pen
kept in the cash box.
 Provide the white original receipt to the customer.
 Attach the pink receipt copy to the scrap tire certification and indicate the receipt number in
the upper right corner of the scrap tire certification.
 The yellow copy of the receipt remains in the receipt book.
 Enter the transaction onto a Daily Cash Receipts Report (DCRR) form, following the
example provided; if the DCRR is filled, total the sheet, verify that the cash and checks
attached combine to equal the total, sign the sheet and count the cash box to ensure the
required $50 is present.
 A full DCRR form should be directed to the Environmental Services Program Manager for
deposit. In any case, no more than $250 in cash receipts is permitted to be accumulated at the
Facility.
 When the cash receipts and DCRR form are transported from the Facility to the Planning &
Development office at 400 West Market Street, the person transporting the money and the
person accepting the money must sign the Daily Cash Receipts form that lists the date,
amount collected and the amount received. Accuracy of the DCRR is then checked again.
 The person that receives the cash and check receipts will then transport them to the Permits
Section located on the first floor of the Independence Center and obtain a Guilford County
receipt from the Permits Section when the transaction is completed. The receipt number(s) is
then listed on the Daily Cash Receipts form.
 Cash and check receipts must be secured in a locked drawer if they cannot be transported to
the Permits Section immediately.

White Goods Collection and Storage

All white goods and scrap metals are accepted at the Facility free of charge to County residents
and businesses. The Recycling Site Supervisor will determine which, if any, elements of the white
goods should be removed by staff for separate handling. Doors must be removed from refrigerators
and freezers immediately upon arrival at the Facility.

The white goods that arrive at the Facility are inspected to determine if removal of Freon, oil, or
other internal substance necessitating special disposal is required. If removal is not required, the
white goods are placed into a roll-off container. If removal of an internal substance is required,
the white goods are moved to the designated removal area where the Freon, oil, etc., is removed
by a certified Facility employee, or stored for removal by a subcontractor. After removal, white
goods may be placed into the roll-off container.

Electronics Collection and Storage

All electronics (anything containing a microchip or having a plug) are accepted at the Facility free
of charge from County residents and businesses. Electronics brought to the Facility are inspected,
sorted and palletized based on the sorting and stacking guidelines provided by the County’s
electronics recycling contractor. Sorted electronics are then stored in a trailer which, when full, is
transported to the County’s electronics recycler’s processing facility. The trailer is kept locked to
ensure safe disposal for electronics that may contain personal information.

Scrap Tire and White Goods Collection Facility 6 Operations Plan
Guilford County, North Carolina Revised March 2017

Residential Recyclables

Residential recyclables (plastic bottles, jugs and containers, rigid plastics, aluminum and steel
cans, glass food bottles and jars, cardboard, chipboard and all types of paper) are accepted from
County residents and businesses at no charge.

When accepting recyclables, ensure that all materials are removed from plastic bags; plastic bags
are not permitted in residential recycling. Inspect the load to ensure that all materials are
acceptable, and assist the customer with unloading the materials into the designated commingled
recyclables container.

Customer Assistance and Supplemental Information

Staff should assist customers in locating disposal options for materials not accepted at the Facility.
Some of this information can be found in the Solid Waste Disposal Guide, which can be provided
to customers as a handout to take home. The Environmental Services home page and our
Interactive Waste Disposal Guide provide a complete online listing of services and disposal
options available within Guilford County.

Follow this link to the Environmental Services home page:

http://www.myguilford.com/planning-and-development/environmental-services/

Follow this link to the Interactive Waste Disposal Guide:

http://www.myguilford.com/planning-and-development/environmental-services/interactive-
waste-disposal-guide/

Site Maintenance

The site is served by an access road, which must be kept passable for fire trucks or any motor
vehicle at all times. The site drains to a sand filter system, located at the eastern side of the
property. The sand filter must be maintained to ensure filtration of the stormwater prior to flowing
off the property. Site maintenance is performed as needed, based on regular inspections of the site
and its structures and devices.

Record Keeping Program

Records for facility inspections, tonnage, waste generators, and employee training will be
maintained at the office of the Guilford County Planning and Development Department,
Environmental Services Division, and made available to the NCDEQ upon request within a
reasonable period of time. A copy of the permit with required attachments for the current month
(i.e., records of the quantity of scrap tires and processed scrap tires received at the site, stored at
the site, and shipped from the site, including name and address of facility; and all certification
forms applicable to any scrap tires received, stored, or shipped from the site) will be kept at the

Scrap Tire and White Goods Collection Facility 7 Operations Plan
Guilford County, North Carolina Revised March 2017

Facility. Copies of the Operations Plan will be kept at the Facility and at the office of the Guilford
County Planning and Development Department, Environmental Services Division.

Safety Audits

Quarterly Facility safety inspections are conducted by approved County staff. Facility personnel
participate in weekly or monthly safety checks of equipment and supplies, as appropriate.

Scrap Tire and White Goods Collection Facility 8 Operations Plan
Guilford County, North Carolina Revised March 2017

CONTACT LIST

Scrap Tire Disposal Contractor:

Central Carolina Tire Disposal (CCTD)
1616 McKoy Town Road
Cameron, NC 28326
TIRETP Permit Number 4308
[phone]

White Good Disposal Contractor:

D. H. Griffin Wrecking Co., Inc.
4700 Hilltop Road
Greensboro, NC 27406
[phone] – Angela Smith
[phone] – Scalehouse

CFC Removal Contractor:

Carolina Refrigerant Recovery
228 Logan Court
King, NC 27021
EPA License # 037868435980
[phone] – Rick Ashworth
[phone] – Kristi Ashworth (texting available)

Electronics Recycling Contractor:

Synergy Recycling, Inc.
320 S. Gibson Drive
Madison, NC 27025
[phone] – Main
[phone] – Fax
[phone] – Megan Tabb

Trash and Recycling Contractor:

Republic Services of North Carolina
2140 Bishop Road
Greensboro, NC 27406
[phone] – Dumpster pick-ups
[phone] – Bobby Needham

Scrap Tire and White Goods Collection Facility 1 Emergency Preparedness Manual
Guilford County, North Carolina Revised March 2017
Emergency Preparedness Manual

PURPOSE

The purpose of this Emergency Preparedness Manual is to describe the protocols for emergency
situations at the Guilford County Scrap Tire and White Goods Collection Facility (Facility),
located at 2138 Bishop Road in Greensboro, North Carolina. This Emergency Preparedness
Manual has been developed in general accordance with the requirements of North Carolina
Administrative Code (NCAC) Title 15.A., Chapter 13, Subchapter 13.B., Section .1107
(regulations).
The manual shall be updated at least once a year, upon changes in operations at the site, or as
required by the North Carolina Department of Environmental Quality (NCDEQ).
EMERGENCY CONTACTS
The following information will be necessary in the event of a fire, flood, or other emergency:
Property Address: 2138 Bishop Road
Greensboro, NC

Owner/Operator: Guilford County Planning and Development Department
Environmental Services Division
400 West Market Street, Independence Center
Greensboro, NC 27401
Attention: Clyde Harding
Telephone Number: [phone]
Fax Number: [phone]
Email: [e-mail]

An alternate contact for the Facility is Leslie Bell, at this same address; telephone number (336)
641-4409.

Fire Department: 911
Pinecroft-Sedgefield Fire Department, Station No. 24
2239 Bishop Road
Greensboro, NC 27406
Telephone: [phone]

Scrap Tire and White Goods Collection Facility 2 Emergency Preparedness Manual
Guilford County, North Carolina Revised March 2017
EMERGENCY RESPONSE EQUIPMENT

The Facility will maintain the following emergency equipment:

Equipment Location How to Use
Fire Extinguisher On the wall next to the Workshop Pull pin, aim, squeeze trigger
Fire Extinguisher On the wall opposite of the Workshop Pull pin, aim, squeeze trigger
Fire Extinguisher Workshop Area Pull pin, aim, squeeze trigger
Fire Extinguisher Office Pull pin, aim, squeeze trigger
Water Hose On the wall next to the Workshop Turn on faucet
Water Hose On the wall opposite of the Workshop Turn on faucet

EMERGENCY PROTOCOLS

The operator of the Facility shall immediately notify NCDEQ in the event of a fire, flood, or
other emergency that has the potential for off-site impacts and, within two weeks, shall submit a
written report to NCDEQ describing the cause(s) of the emergency, the actions taken to deal with
the emergency, the results of the actions taken, and an analysis of the success or failure of these
actions.

The following outlines the procedure to follow during a particular emergency:
Fire
1. Notify the site supervisor of the fire.
2. If the site supervisor determines the fire is controllable, follow his instructions.
3. If the site supervisor determines the fire is uncontrollable, evacuate the area
immediately using predetermined evacuation paths. The site supervisor will either
contact the fire department at 911, or delegate a staff person to contact the fire
department.
4. For fire evacuation, employees are to gather at the Facility exit gate; supervisor will
account for all employees.

Flood
1. Notify the site supervisor of the potential flooding condition.
2. If the site supervisor determines the flood is controllable, follow his instructions.
3. If the site supervisor determines the flood is uncontrollable, evacuate the area imme-
diately using predetermined evacuation paths.
4. In a worst case scenario, employees can take refuge in the balcony area of the main
facility, provided there is no other threat such as fire or tornado.

Scrap Tire and White Goods Collection Facility 3 Emergency Preparedness Manual
Guilford County, North Carolina Revised March 2017
Severe Weather Related Incidents
1. Listen to NOAA weather alert radio and follow instructions.
2. Notify the site supervisor of weather hazards if observed.
3. In case of hurricane or tornado, proceed to the safe room located in the storage closet
at the rear of the building.
4. The site supervisor will account for all personnel and determine when it is safe to
return to the work area.
Hazardous Waste/Materials
1. Notify the site supervisor of the presence of any questionable materials.
2. The site supervisor will contain the material to the extent safety permits, will ensure
that staff and the public are kept away from the material, and will contact the
County’s hazardous waste disposal contractor:
A & D Environmental and Industrial Services, Inc.
2718 Uwharrie Road
Archdale, NC 27263
Telephone: [phone]

Spill Response Procedures

In the event of a spill of a potential storm water pollutant the following steps shall be taken.

1. If possible and safe to do so, take initial steps to stop or minimize the release.
2. Contain with sorbents to prevent the release from discharging into drains, catch
basins, or surface waters.
3. Notify site supervisor.
4. Keep all employees and visitors out of the area to minimize potential for accidents.
5. The site supervisor shall assess the situation and determine if an emergency exists.
6. If an emergency exists, notify the following:
a. Greensboro Fire Department Hazmat at 911
b. A & D Environmental and Industrial Services, Inc. [phone]
7. If material is not hazardous or spill determined not an emergency, personnel shall
utilize spill equipment to clean up.
8. Repair the problem that allowed the spill to occur.

Spill response equipment include: granular absorbent such as Oil-Dri, gloves and safety
glasses if needed.

Scrap Tire and White Goods Collection Facility 4 Emergency Preparedness Manual
Guilford County, North Carolina Revised March 2017
Active Shooter
If a citizen becomes irate, remain calm and do nothing to escalate the situation. Calmly remove
yourself from the vicinity and notify site supervisor. Site supervisor will call 911 if appropriate.
If an active shooting is in progress, follow the Run, Hide, Fight protocol outlined on the Guilford
County website. Call 911 as soon as possible.

MATERIALS STORED ON SITE
The following is a listing of hazardous materials anticipated to be store on site, and are located in
the workshop. Safety Data Sheets are kept on each item in the Safety Data Sheet Book located
in the office.

Hazardous Material
Oil-Dry Granular Absorbent
ThermaPlex Multi-Purpose Bearing Grease
Refresh PureBac Foam Wash
WD-40 - Lubricant
CRC Wasp & Hornet Killer Plus - Insecticide
Cherry Grit – Hand Cleaner
Pyroil - Deicer
Penetrating Oil Aerosol – Aerosol Lubricant
Four Way Action Aerosol – Aerosol Lubricant
Citra Towels – Premoistened wipes
GP Forward SC General Purpose Cleaner
Glance Ready to Use Glass & Multi-Surface Cleaner
Non-Acid Disinfectant Washroom Cleaner Concentrate
Power Bolt Concentrate Power Cleaner & Industrial Degreaser
1
Chao, Ming-tai
From:Clyde Harding <[e-mail]>
Sent:Tuesday, May 02, 2017 4:07 PM
To:Chao, Ming-tai
Cc:Lorelei Elkins
Subject:#41-19TP Permit To Operate Update
Attachments:DOC050217.pdf; OperationsPlanUpdateMarch2017.doc.pdf;
EmergencyPreparednessManualUpdateMarch2017.pdf
Dear Mr. Chao,

I am writing with the intent of updating the Guilford County Scrap Tire and White Goods Collection Facility Permit To
Operate (NCDEQ Permit #41-19TP). Attached are the current PTO, the Operations Plan Update, and the Emergency
Preparedness Update.

Please let us know the fees required to the initiate the permit update process and if we need to submit any other
information.

Thanks,

Clyde Harding
Environmental Services Program Manager
Guilford County Planning & Development
400 West Market Street
Greensboro, NC 27401
336-641-3792

E-mail correspondence to and from this address may be subject to the
North Carolina Public Records Law and may be disclosed to third parties by an
authorized county official. If you have received this communication in
error , please do not distribute it. Please notify the sender by E-mail
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