2906_DavidsonCoCDLF_closure_PreConMtg_Summary_DIN27450_20170201

MEMORANDUM

Date: February 26, 2017
To: Distribution and Meeting Attendees
From: Pieter K. Scheer, P.E.
Smith Gardner, Inc.
RE: Davidson County C&DLF Closure
Pre-Construction Meeting Summary

Attendees: See attached list and contact information. Ming Chao, P.E., NC DEQ, also
joined the meeting via phone.

Meeting Summary:

A pre-construction meeting was held Wednesday February 1st at the site to discuss the plans
for the closure of the Davidson County Construction and Demolition Debris (C&D) Landfill.
The meeting began at 2:00 p.m. and the following items were discussed:

A. Tentative Construction Schedule

The Notice to Proceed (NTP) was discussed and will be issued with an official start date of
Monday February 6th. Mr. Lowe discussed Jimmy R. Lynch & Son’s (JRL) schedule in general
(attached). Work will generally occur Monday through Saturday (7 a.m. to 7 p.m. as daylight
allows). Work sequencing will be discussed and updated at regular construction meetings.

B. Designation of Responsible Personnel

Davidson County (Owner)
Rex Buck, Public Services Director
Steven Sink, Landfill Manager
Dwayne Childress, Support Services Director

S+G (Design and CQA Engineer/Construction Administration)
Pieter Scheer, Project Manager
Soil Technician, Geotechnics

Jimmy R. Lynch & Sons, Inc.
Jacob Lowe, Project Manager
Rick Lynch, Site Superintendent

Pre-Construction Meeting Summary – February 1, 2017
February 26, 2017
Page 2 of 4
NC DEQ Division of Waste Management
Ming Chao, Permitting Engineer
Susan Heim, Site Inspector

C. Field Decisions and Change Orders

Mr. Scheer noted the following:

 All design changes and/or change orders need to be approved in advance by the
County and S+G.
 Conflicts between drawings and field conditions shall be brought to the attention of
S+G ASAP for resolution.
 If required, appropriate regulatory agencies will be notified of proposed changes.

D. Distribution of Contract Documents

Mr. Scheer provided copies to JRL and the County. Subsequent to the meeting, S+G also
provided a CAD file of the construction issue plan view drawings to JRL for use by JRL and
their surveyor (Schneider Corp.). S+G will provide additional copies as needed.

E. Submittals

Mr. Scheer noted the following regarding submittals:

 Submittals should be submitted to S+G as outlined in the project specifications
(Section 01300).
 Electronic submittals are preferred.

F. Record Documents

Mr. Scheer noted the following:

 S+G and Geotechnics will perform and document all quality assurance testing.
 S+G will maintain all test and sample information for preparation of the certification
report.
 JRL is responsible for performing and documenting all quality control testing
(including interface testing, geomembrane field seam testing) as well as all
surveying.

Pre-Construction Meeting Summary – February 1, 2017
February 26, 2017
Page 3 of 4
G. Use of Site and Owner’s Requirements

Mr. Scheer noted the following:

 Site access will be through the existing entrance and as coordinated with County (Mr.
Sink). Use the Lower Lake Road entrance for heavier equipment due to the weight
limited bridge at the Roy Lopp Road entrance.
 Water is available from the hydrant near the Lower Lake Road site entrance (permit
and meter is required from Davidson Water, Inc.) or from one of the creeks
(flow/access dependent).
 Coordinate with County (Mr. Sink) on use of site (location of storage areas and
stockpiles).
 JRL will be responsible for returning disturbed areas of the site to at least their
original condition and all waste materials must be removed.

Also, the following items were discussed:

 JRL plans to have a trailer for tools and equipment. The location is anticipated in the
vicinity of the C&D landfill.
 JRL also plans to have a temporary fuel tank (double-walled) at the site.

H. Safety and First Aid Procedures

JRL’s safety program was discussed. JRL conducts routine tailgate meetings which include
a review of safety requirements and discussion of planned activities. JRL also requires the
use of hard hats and safety vests on the project.

Smoking was discussed. No smoking is allowed in buildings and in the vicinity of the landfill.

I. Security Procedures

Mr. Scheer noted the following:

 JRL is responsible for security when working after landfill hours (7:30 a.m. – 4:30
p.m. Monday – Saturday) and the gate must be locked.
 JRL is responsible for securing material and equipment on-site.

J. Pay Requests

Mr. Scheer noted the following:

 Pay requests should be submitted at/near the end of each month to S+G (Attn: Pieter
Scheer) (1 original and 2 copies will be acceptable).

Mr. Scheer will forward approved pay requests to Mr. Buck.
Pre-Construction Meeting Summary – February 1, 2017
February 26, 2017
Page 4 of 4
K. Other Items

Mr. Scheer noted that coordination between S+G, the County, and JRL during the early
stages of work will be very important.

Mr. Scheer noted that notification of S+G is required prior to any overexcavation/backfill (if
required) activities such that quantities can be agreed upon.

Available borrow soils were discussed. For both the geosynthetics subgrade and the
vegetative soil layer placed over the geosynthetics it will be important for JRL to be selective
in the soils used in order to satisfy specified requirements for rocks.

Weather days were discussed. Mr. Childress stated that the County would prefer to discuss
and agree on weather days (if any) at each construction meeting.

L. Next Meeting

Regular project meetings will be held monthly during active construction. The initial meeting
will be Tuesday February 28th at 10 a.m.

Attachments: Attendee List
JRL Schedule

cc: Distribution:
Rex Buck, Davidson County
Steven Sink, Davidson County
Dwayne Childress, Davidson County
Jacob Lowe, JRL
Rick Lynch, JRL
Daniel Lynch, JRL
Ming Chao, NC DWM
Susan Heim, NC DWM