6709_OnslowMSW_Phase4PreConstruction_DIN26078_20160505.pdf

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ONSLOW COUNTY SUBTITLE D LANDFILL
PHASE 4 LANDFILL EXPANSION CONSTRUCTION PROJECT
ONSLOW COUNTY, NORTH CAROLINA

PRE-CONSTRUCTION CONFERENCE
THURSDAY, 5 MAY, 2016, 10:00 A.M.

ATTENDEES

See attached sign-in sheet.

AGENDA

See attached agenda.

MINUTES
(Itemized per the attached agenda)

2. Personnel:
- The construction superintendent for Glover Construction Company, Inc. (Glover) will be James
Duffy.
- Glover’s survey subcontractor will be Surveying Solutions, PC and Joyce Engineering will be used
when a Professional Engineer is required.

4. Review of Work:
4.1 Schedule
- The mobilization of equipment and supplies to the landfill will begin the week of May 9, 2016.
- Per Mark Short, an expedited review of erosion and sedimentation control submittals was
requested so that those materials can be ordered.

4.3 Correspondence
- The following Glover personnel will be copied on all correspondence: Ed Martin, Mark Short,
James Duffy, and John Glover.

4.5 Landfill Access
- The landfill will be secured following the completion of daily construction activities. Glover will
coordinate with Onslow County to ensure access to the landfill is controlled during after-hours.

6. Application for Payment:
- Glover will submit draft applications for payment to Curtis Wilson.
- Applications for payment are processed bi-weekly by Onslow County.

9. Shop Drawings (Section 01300):
- CDM Smith Inc. (CDM Smith) will setup an eRoom for submitting and approving shop drawings.

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- One hard copy of all approved or receipt acknowledged submittals will be submitted to CDM
Smith (Martin Sanford).

11. Submit Construction Schedule (CPM Format)(Section 01310):
- Glover’s working hours will be 12 hours per day during the week (7:00 AM to 7:00 PM) and 8
hours on Saturdays (7:00 AM to 3:00 PM). Glover will work three Saturdays per month beginning
with Saturday June 4th.

14. Testing and Laboratory Services (Section 01410):
- Chesapeake Containment Systems, Inc. will be used as the subcontractor for the installation of
the liner system and Geotechnics will be used as the quality assurance/quality control laboratory
for geosynthetic material, soil, stone, and concrete testing.

15. Safety and Protection (General Conditions, Sections 01102 and 01041):
- A full-time Site Safety and Health Officer as required by specification Section 01102 will not be
required. The construction superintendent, James Duffy, will be responsible for incorporating
landfill safety procedures as well as those detailed in Glover’s Site-Specific Health and Safety Plan.
Random audits will be conducted by Glover to ensure safety compliance.

18. Field Offices (Section 01590):
- CDM Smith will accept a 12’ x 60’ construction trailer instead of a 14’ x 60’ construction trailer as
required per specification Section 01590.

19. Construction Plans and Specifications
- CDM Smith will provide Glover with a digital copy of the construction drawings and specifications.
Two hard copies of the specifications will also be provided.

21. Progress Meetings (Section 01200):
- The first construction progress meeting will be scheduled for the week of May 30, 2016.

ONSLOW COUNTY, NORTH CAROLINA
ONSLOW COUNTY SUBTITLE D LANDFILL,
PHASE IV EXPANSION CONSTRUCTION PROJECT

PRE-CONSTRUCTION CONFERENCE

AGENDA

May 5, 2016
10:00 A.M.

1.0 INTRODUCTION AND SIGNING OF ATTENDANCE SHEET

2.0 PERSONNEL

Owner: Onslow County
Solid Waste Department
415 Meadowview Road
Jacksonville, North Carolina 28540

Scott Bost, Solid Waste Director
Lisa Grant, Assistant Solid Waste Director
Laura Jones, Purchasing Agent

Engineer: CDM Smith

Design Construction
CDM Smith CDM Smith
4600 Park Road Ste 240 Onslow County Landfill
Charlotte, NC 28209 Address as above
Phone: [phone] Phone: TBD

Martin Sanford, CDM Smith Project Director
Dan Forbes, CDM Smith Construction Services
Coordinator
Jintao Wen, CDM Smith Geotechnical CQA
Curtis Wilson, CDM Smith Resident Project Representative

Contractor: Glover Construction Co., Inc.
P.O. Box 40
Highway 301 North
Pleasant Hill, NC 27866
Phone: [phone]
Fax: [phone]

Name Phone
Construction Manager Mr. Ed Martin [phone]
Construction Superintendent
County Emergency
Day
Night
Registered Surveyor
Professional Engineer
Others

3.0 REVIEW OF M/WBE REQUIREMENTS
MBE Documentation for Contract Payments which documents monthly and final
contract payments by Glover to minority and women firms is required for each AFP.

4.0 REVIEW OF WORK

4.1 Schedule

Date of Notice of Award of Contract to Contractor: April 20, 2016
Date of Notice to Proceed: May 9, 2016
Date of Construction to Start: May 23, 2016

A list of early submittal and notification requirements are provided in specification
Section 01010, Paragraph 1.05.

4.2 Communication

All onsite questions will be directed to CDM Smith Resident Project Representative
(RPR).

4.3 Correspondence

Email correspondence will be acceptable. All correspondence including pay requests,
daily reports, shop drawings, field notifications are to be addressed to:

Martin Sanford, P.E.
CDM Smith
4600 Park Road, Suite 240
Charlotte, NC 28209
[e-mail]

With an information copy to:

Owner: Scott Bost
CDM Smith Resident Project Representative: Curtis Wilson

What are Contractor's requirements?

The following numbers shall appear on all correspondence for this project:

CDM Smith Project No. TBD

4.4 Contract Time

Substantial Completion A – 210 calendar days
Final Completion – 240 calendar days
Liquidated Damages for this project, as defined in Article 3 of the Contract for
Construction, shall be:

$1,200.00 per day for each calendar day of delay until the Work as defined in
Contract for Construction has reached Final Completion.

4.5 Landfill Access

Glover is responsible for all access and securing the landfill if they are on-site after
County staff has left for the day. Glover will coordinate with the County on access, i.e.,
keys to locks, etc.

5.0 SCHEDULE OF VALUES (Section 01026)

See Specification Section 01026 for content.
Shall be approved by Engineer prior to first Application for Payment.

6.0 APPLICATION FOR PAYMENT (General Conditions and Section 01027)

Application for Payments are submitted to CDM Smith Resident Project
Representative, in draft for review. Submit four (4) copies of the final approved
originally signed Application with "Surety Acknowledgment of Payment".
Stored materials will be paid if they are stored onsite, in accordance with (Section
01600).
Bills of Sale marked "Paid" will accompany Application for Payment for material
stored onsite. The number(s) of the payment check(s) should also appear on the Bills
of Sale.
Contractor's Sales Tax Report Form is included in Specification Section 00820.

As a prerequisite for Monthly Progress Payments, provide an accumulating cost
curve (tabular and diagram).
Consent of Surety Company to Final Payment Form included in Specification Section
00800. One original to be submitted with Final Payment Application.
Contractor’s Release of Owner Form is included in Specification Section 00800.
Final Receipt Form is included in Specification Section 00800.

7.0 CHANGES AND MODIFICATIONS (Section 01036)

7.1 Change Orders/Proposals

1. Change Orders/Proposals are submitted to CDM Smith, with a copy to
Onslow County, and includes complete documentation/breakdown of costs
for same.

Field Order - From CDM Smith to Contractor
Work Change Directive - From CDM Smith/Owner to Contractor
Proposed Change Order - From Contractor to CDM Smith/Owner
Change Order - Paper work by CDM Smith/Owner, to Contractor to be
executed by all parties.
Forms are included in Specification Section 00800.
Note: The notice requirements for each of the above are to be adhered to.

2. Who is Contractor's Representative to accept changes in the work?

3. Only Changes approved by Onslow County will be accepted for
incorporation into Change Orders.

8.0 PROCEDURES FOR MAINTAINING RECORD DRAWINGS (Section 01050
and 01720)

1. As a prerequisite for monthly progress payments, the Contractor is to exhibit and
provide currently updated “Record Drawings” for review by the Engineer and
Owner.

2. Provide compact disk of the Record Documents.

3. AutoCAD files and standards for Record Drawings - upon request by Contractor.

AutoCAD Disk Disclaimer form is included in Specification Section 01050.

9.0 SHOP DRAWINGS (Section 01300)

1. Only the Contractor will submit shop drawings to the Engineer for review.
Contractor shall be responsible for the submittal of shop drawings for work
conducted by subcontractors.

2. If an "or equal" is submitted, the Contractor shall ensure in writing the following:

The product will perform adequately and achieve the same results.
The product will be similar in substance and be suited to the same use.
If the use of the substitute will require a license fee.

3. Shop drawings are to be submitted to CDM in accordance with specification Section
01300
Martin Sanford, P.E.
CDM Smith
4600 Park Road, Suite 240
Charlotte, NC 28209
[phone]

The Contractor shall submit a copy of each submittal transmittal to CDM Smith’s
Resident Project Representative.

3.1 SUBMITTAL PROCEDURE

1. Contractor shall certify submittals in accordance with Paragraph
1.03 of Section 01300.
2. Each submittal must be identified in accordance with Paragraph
1.03D of Section 01300; Contractor shall utilize a 10-character
submittal identification numbering system.
3. Facsimiles or copies of facsimiles will not be accepted for review.
4. Contractor proposed deviations from the Contract shall be
specifically noted on shop drawing submittals.
5. Partial submittals may not be reviewed.
6. Contractor shall maintain shop drawing log.
7. Contractor shall submit one (1) set of record shop drawings prior
to final payment.
8. No work shall proceed unless shop drawing approval has been
given.
9. Shop drawings and other submittals will be reviewed no more
than twice at the Owner’s expense.

10.0 PERMIT REQUIREMENTS (General Conditions Article 3.6)

Obtain and maintain permits as required for completion of this project including burning
permits for land clearing and/or additional erosion and sedimentation control permit for
work outside the current permitted limits.

11.0 SUBMIT CONSTRUCTION SCHEDULE (CPM FORMAT) (Section 01310)

1. Provide construction schedules per Section 01310.

2. As a prerequisite, provide monthly updates with Application for Payment.

3. Monthly status report submittals shall include five (5) copies of a time-scaled (days
after Notice to Proceed) color diagram showing all contract activities with tabular
reports, updated program disk, and supporting narrative.

4. Regular Working/Access Hours (Section 00800, Article 3)

Regular working hours are defined as 12 hours per day, Monday through Friday,
excluding Saturdays, Sundays, and holidays, between the hours of 7:00 AM and
7:00 PM. Requests to work other than regular working hours shall be submitted
to Engineer not less than 72 hours prior to any proposed weekend work or
scheduled extended work weeks. Occasional unscheduled overtime on
weekdays may be permitted provided two hours notice is given to Engineer.

5. What are the Contractor’s work hours?

6. Who is the Contractor’s scheduler for this project?

12.0 CONSTRUCTION DOCUMENTATION (Section 01381)

1. Preconstruction photography shall be digital photograph files. No construction shall
start until preconstruction photographs are complete and reviewed by Engineer for
acceptance. RPR shall be in attendance during the pre-construction photographs.

2. Provide three aerial (oblique) photographs, 20" x 24" masonite board mounted, in
color, one to be taken prior to the start of construction, one during synthetic liner
deployment (HDPE geomembrane, GCL, etc.) and one at the completion of the
project.
3. Construction progress photographs shall be as specified in Paragraph 3.03 of Section
01381.

4. As a prerequisite, submit monthly progress photographs with each Application for
Payment.

13.0 FIELD ENGINEERING (Section 01050)

Registered Land Surveyor required.
Submit surveys as specified in Paragraph 1.03.
Establish new benchmark and verify location with Engineer, referenced to survey
control points.
Certified site surveys required.
Certification from Registered Land Surveyor required at project completion.

14.0 TESTING AND LABORATORY SERVICES (Section 01410)

1. The Owner will employ and pay for the services of an independent Quality
Assurance Laboratory (QAL) to perform soil, concrete, and stone material testing
specifically indicated in the Contract Documents and may at any time elect to have
materials and equipment tested for conformity with the Contract Documents. If any
test indicates the materials and equipment fail to meet the requirements of the
Contract Documents, the Contractor shall incur the cost of all re-tests and all
associated labor costs. The total of such costs shall be deducted from payment due
the Contractor.

2. Contractor shall employ and pay for the services of an independent GRI certified
Quality Assurance Laboratory (QAL) to perform geosynthetic material testing
specifically indicated in the Contract Documents.

3. Contractor shall employ and pay for services of an independent Quality Control
Laboratory (QCL) to perform soil, stone material, concrete, and protective cover
material specifically indicated in the Contract Documents.

15.0 SAFETY AND PROTECTION (General Conditions, Sections 01102 and 01041)

1. Contractor shall be responsible for initiating, maintaining, and supervising all safety
precautions and programs in connection with the work as specified in General
Conditions Article 10.

2. Submit a Safety, Health and Emergency Response Plan in accordance with
Specification Section 01102.

3. Who is the Contractor's Health and Safety Representative?

4. Within 15 days of Notice to Proceed, the Contractor will submit a Severe
Weather/Hurricane Preparedness Plan. (Section 01041, 1.12)

5. No drugs, alcoholic beverages, or firearms allowed on-site.

6. Review of Onslow County Safety Requirements.

16.0 CONSTRUCTION AREA AND PROTECTION (Section 01041)

The construction site is in an environmentally sensitive area. Restraints are:

Preservation areas.
Impact upon existing operations.
Equipment and material storage areas.
There will be no trash piles - use on-site containers.
Dust control will be maintained.
Traffic control (maintenance) and barricades.
Provide and pay for all required erosion and sedimentation control measures and
comply with erosion and sedimentation control plan approved by NCDEQ for this
project.
Gas and monitoring well protection

17.0 TEMPORARY UTILITIES (Section 01510)

Power (Temporary and Permanent) - Coordination with utility company, provide and
pay for as needed.
Telephone - Provide and pay for as needed.
Water - Provide and pay for as needed.
Wastewater - Provide and pay for as needed.
High speed internet - Provide and pay for as needed for Engineer with strongest
connection at the engineer’s trailer).

18.0 FIELD OFFICES (Section 01590)

Engineer’s field office and equipment
Contractor's office trailer

19.0 CONSTRUCTION PLANS AND SPECIFICATIONS

CDM will furnish three (3) sets.

Has Contractor familiarized himself with the nature and extent of the contract
documents, work, site, locality, and all local conditions, laws, and regulations that in
any manner may affect cost, progress, performance or furnishing of the Work?

20.0 WARRANTIES (Section 01740)

Two (2) original signed copies to be provided in binders.
Include bonds and service/maintenance contracts as required.
Note submittal requirements in Paragraph 1.03.

21.0 PROGRESS MEETINGS (Section 01200)

Progress Meetings will be held bi-weekly with the first to be scheduled within 7 days
after mobilization to the site.
Liner pre-construction meeting schedule

22.0 DISCUSSION OF OTHER ITEMS:

Owner
Contractor
Subcontractor
Suppliers
Utilities
Others
Engineer

23.0 ADJOURN

File: G-101.1 / C-600.1