5503_Lincoln_MSWLF_PreConstMeeting_DIN26217_20160609

Municipal Engineering Services, 68 Shipwash Drive, Garner, NC 27529 – License No. C-0281
Page 1
PRE-CONSTRUCTION CONFERENCE NOTES
MSW LANDFILL – PHASE 4

for the

County of Lincoln

June 7, 2016

Attendees:

Mark LeGrand, Project Manager
Representing: Earnhardt Grading
Email: [e-mail]
Phone No.: [phone]

Josh Wayne, Superintendent
Representing: Earnhardt Grading
Email: [e-mail]
Phone No.: [phone]

Zack Lester
Representing: MBI/Earnhardt Grading sub
Email: [e-mail]
Phone No.: [phone]

Larry Frost, Regional Engineer
Representing: NCDEQ Solid Waste Section
Email: [e-mail]
Phone No.: [phone]

Kim Sue, Solid Waste Management Specialist
Representing: NCDEQ Solid Waste Section
Email: [e-mail]
Phone No.: [phone]

Don Chamblee, County Engineer
Representing: Lincoln County
Email: [e-mail]
Phone No.: [phone]

Municipal Engineering Services, 68 Shipwash Drive, Garner, NC 27529 – License No. C-0281
Page 2

Mark Bivins, Solid Waste Director
Representing: Lincoln County
Email: [e-mail]
Phone No.: [phone]

Wayne Sullivan, Project Manager
Representing: Municipal Engineering Services Co., PA (MESCO)
Email: [e-mail]
Phone No.: [phone]

Harold Riddle, Engineer’s On-site Representative
Representing: Municipal Engineering Services Co., PA (MESCO)
Email: [e-mail]
Phone No.: [phone]

1. The executed contract effective June 7, 2016 was delivered to the Contractor along
with the Notice to Proceed with the beginning date of June 13, 2016.

2. All applicable Permits have been obtained except any burning permits which must
be obtained by the Contractor.

3. Safety is the responsibility of the Contractor. The Contractor should be familiar with
Sections 6.13 through 6.16 of the General Conditions regarding safety, hazard
communications and emergencies. The requirements are a mandatory part of the
contract. If any County official or Municipal Engineering Services’ Construction
Observer sees any unsafe conditions, the Contractor will be notified and the
situation is to be corrected.

4. Submission of Project Schedule. The project schedule will be forwarded to
Municipal Engineering within 10 days of the Notice to Proceed. Municipal
Engineering will review the schedule and forward copies to the county and the State
Regional Engineer for the Solid Waste Section.

5. Progress meetings will be held the second Thursday of each month at 2:00 PM. The
first meeting will be July 14, 2016 at 2:00 PM. Meetings will be held in the Solid
Waste Director’s Office.

6. Submission of Schedule of Values. The Schedule of Values on large lump sum
bid items needs to be submitted with the Project Schedule. The Schedule of Values
will be used for pay items of the lump sum items.

7. A list of subcontractors shall be submitted along with the construction schedule
(within 10 days of the Notice to Proceed).

Municipal Engineering Services, 68 Shipwash Drive, Garner, NC 27529 – License No. C-0281
Page 3
8. Materials Stored. Payment for stored materials will be made less 5% retainage on
the monthly pay request. A receipt or bill of sale for the items stored and a sales tax
certification shall accompany the pay request.

9. Please be aware that TIME IS OF THE ESSENCE. The Contract allows for 180
days of construction time and an additional 45 days to close the project (submit final
pay request and other required closure documents). Since time is of the essence,
the Contract contains a clause allowing an assessment of a sum of $1,000 per
day as liquidated damages for each calendar day the project construction is
delayed beyond the scheduled completion date. The Contract also contains a
clause allowing an assessment of a sum of $500 per day as liquidated
damages for each calendar day beyond the scheduled project closure.

10. Adjustment(s) to the time of completion will only be allowed by a justifiable change
order approved by the Engineer and executed by the Owner. Article 12 of the
General Conditions explains the method by which changes in Contract time are
processed. A log of weather conditions, days worked and a National Weather
Service listing of typical number of days of rain, based on a thirty year average, on a
monthly basis is required by Municipal Engineering when considering changes due
to unusual weather. Typically, weather delay extensions are only allowed for those
days over and above the usual number of days for the subject month. Typically, a
"rain day” would not be claimed if work were performed for more than 3 hours during
a rainy day.

11. Changed Conditions (Change Orders). A change in the construction from the
contract will not be permitted unless the change has been approved by Municipal
Engineering as stipulated by Article 10 of the General Conditions except in case of
an emergency as described by paragraph 6.16. Changes in contract price shall
be at the Contractor’s expense without an executed Change Order prior to
work being completed. Requests for Change Orders must have a complete
breakdown including a detailed calculation of cost with a written explanation and
justification for the change. Change orders submitted without this important data will
result in the return of the document to the Contractor for completion.

12. Requests for Payment. Preliminary Pay Applications must first be submitted to
MESCO’s on-site Construction Observer for approval of the quantities claimed for
that period. Once this approval has been received, Requests for Payment along
with a monthly certified sales tax report are to be submitted to Municipal
Engineering’s Garner office for final approval. Municipal Engineering will certify the
request for payment as required by the General Conditions, Article 14, before
directing the request to the Owner for payment. Prior to the submittal of the final pay
request, the Contractor shall submit to Municipal Engineering Consent of Surety to
the Contractor, Certificates of Inspections, Release and Waiver of Claims,
Warranties and Guarantees, Operating Manuals and Affidavits certifying that all bills
for labor and materials, including subcontractors, have been paid in full.

Municipal Engineering Services, 68 Shipwash Drive, Garner, NC 27529 – License No. C-0281
Page 4
Note: Pay Requests will be on document included in the contract documents or
AIA Document G702 with the continuation sheets containing the Schedule of
Values and a Sales Tax Certification will accompany each pay request.

13. It is illegal for any person to have firearms at the project site, any type of alcoholic
beverages, or drugs other than prescribed by a physician.

14. Everyone at the project site is expected to exhibit proper behavior. Indecent
language, acts or dress will not be accepted.

15. Restroom facilities are to be provided by the Contractor.

16. All communications by the Contractor are to be through the Engineer.

17. Survey data on the sub grade and top of cohesive soil must be available to the
Engineer prior to constructing the next component of the liner system.

18. Survey control points are the aerial panels that have been set for the annual volume
survey. Each panel should have a rebar at its point. If not, there are several points
that are concrete monuments that can be used. It was okay for the Contractor’s
surveyor to begin his work earlier than the beginning date on the Notice to Proceed.

19. The survey data must be presented as points and each phase of construction has to
be taken at the same point. Points on the 3:1 slopes, particularly the cohesive soil,
must have an elevation difference of 1.58 feet to represent 1.50 feet of cohesive soil.
If requested, MESCO will provide a sample of a past project.

20. Final Acceptance of Project. The Contractor is to notify Municipal Engineering
when the project is complete. Upon receipt of notification, Municipal Engineering will
perform an on-site review of the construction to verify completion. A list of
discrepancies (punch list) will be compiled during the review and will be given to the
Contractor. A formal final review shall be coordinated and performed by Municipal
Engineering in cooperation with the Contractor in the presence of the Owner upon
correction of the discrepancies by the Contractor. Municipal Engineering will
coordinate and notify all parties of the time and date of the formal final review.

21. Record Drawings. A complete set of working drawings are to be maintained at the
construction site by the Contractor. Any changes or deviations from the drawings
made in the construction by the Contractor shall be shown on the drawings by the
use of red colored pencils or pens. The drawings will be submitted to the Engineer
in order to prepare final “RECORD” Drawings.

22. Piezometers have been properly abandoned within the Phase 4 footprint and can be
excavated along with other excavation. Piezometers and monitoring wells outside of
the Phase 4 footprint must not be damaged or disturbed.
Municipal Engineering Services, 68 Shipwash Drive, Garner, NC 27529 – License No. C-0281
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23. Water used from any hydrants has to been approved by the Owner which is the
County.

24. The cohesive soil will have a maximum permeability of 1.00 x 10-5cm/sec and is a
minimum of 1.50 ft. thick with a maximum thickness not to exceed 1.80 ft.

25. The protective cover is 3.00 ft. of screened on site material.

26. The leachate lines will be videoed after construction to assure there are no
blockages of the lines.

27. A digital file of the sub grade with control points has been forwarded to the
Contractor.

28. Any changes that require a Permit Modification has to be submitted and approved by
the Solid Waste Section Regional Engineer.

29. If removal of rock by blasting is necessary, a blasting plan must be submitted and
approved by the Solid Waste Section.

30. The weekly NPDES and self monitoring reports for construction and erosion control
will be maintained by MESCO’s on site personnel.

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