NC_SWMMAR_FY2022-23_NC-DOA-Annual_Waste_Report

NC*DOA
Department of Administration
Purchase & Contract Division Roy Cooper I Governor
David O'Neal I State Purchasing Officer Pamela B. Cashwell I Secretary
Fiscal Year 2023 Waste Reduction Report
Introduction
In accordance with the requirements outlined by G.S. 130A-309.14(a)(1) and 130A-309.14(a)(3). The
Department of Administration, Division of Purchase & Contract submits the following report. This report
serves as the annual detailed description of our agency's diligent review and revision of bid procedures,
as well as the procurement and utilization of sustainable supplies and products. As mandated by
legislation, this submission is directed towards the Department of Environmental Quality, underscoring
our commitment to transparent and responsible environmental stewardship.
Purpose Statement
The purpose of this report is to provide a comprehensive overview of our agency's sustainable
procurement program, embedded within the procurement practices and functional subsections of the
Division of Purchase and Contract (P&C) of the Department of Administration. P&C facilitates by
adapting sustainable business practices into the procurement process, policies, and decisions where
possible.
Strategic Sourcing Initiatives
The Strategic Sourcing subsection supports the following initiatives.
Statewide Term Contracts (STC)
Through a systematic review of bid procedures, purchase orders and Statewide Term Contract (STC)
prioritization of reusable, refillable, repairable, more durable, and less toxic supplies and products, and a
commitment to their conscientious use, we aim to mitigate our environmental footprint while fulfilling
our organizational mandates effectively. This report underscores our dedication to fostering a culture of
sustainability and accountability within our operations, aligning with broader state objectives for
environmental conservation and resource efficiency.
The data aggregated in this report depicts our usage of recyclable/sustainable electronic procurement
transactions within NC eProcurement systems by indicators that are used by state agencies, community
colleges, universities, and select local governments.
P&C's Statewide Term Contracts are procurement agreements established to streamline the process of
purchasing goods and services. P&C continues to improve contracts by offering a wide range of
sustainable and environmentally friendly products. Recycled content is encouraged pursuant to G.S.
143-58.2. Sustainable attributes of these Statewide Term Contracts are listed below in Table 1.
Department of Administration, Division of Purchase & Contract
2024 Waste Reduction Report

NC*DOA
Department of Administration
Purchase & Contract Division Roy Cooper I Governor
David O'Neal I State Purchasing Officer Pamela B. Cashwell I Secretary
Table 1: Statewide Term Contract Sustainable Attributes
STC #
Statewide Term Contract
Household Appliances
Sustainable Attributes
Offers appliances that include various recyclable components such as metal,
045A
plastic, glass and rubber hoses
050A Preschool/Elementary Art
Vendors follow sustainable practices for their shipping materials and offer
Supplies & Accessories
GreenLeaf products
070E 35,000 & 50,000-70,000 GVWR
Vendors offers models that use: diesels with ultra -low sulfur or B20 fuel
Cab & Chassis Trucks
capability, option for a CNG/LPG-capable engine. Gas models' emissions are
rated LEV II (low -emission vehicle), conventional cab trucks
070G
Utility, Transportation & Golf
Assortment of electric vehicles, all of which are quiet and release no emissions
Vehicles & Related
Accessories, Equipment, Parts
and Services
Type C (Conventional) School
071C
Electric bus options provided in solicitation
and Activity Buses
165A Kitchen Equipment and
Various recyclable components such as metal, plastic, glass, and rubber hoses
Accessories
2613A Electric Vehicle Charging
Offers solar charging stations
Station Equipment,
Accessories, Installation and
Infrastructure
3121A Interior, Exterior and Traffic
Interior paints are fume proof (non -toxic)
Paint
360A Floor Covering and
Recycled or recyclable content is required by the carpet covered within the
Installations Services
nylon carpet specification
4110A Laboratory Supplies &
Repair warranty on defective products
Equipment
4213A
Medical Products Distribution Lamps may contain up to 65% recycled content, including glass and mercury.
Lamp packaging that may contain 73% recycled content. Some of the lamps are
low mercury (TCLP compliant), non -hazardous. Low flow plumbing fixtures are
offered to reduce water consumption. Ballasts — electronic types are available
that are up to 30% more energy efficient, last longer, support variable
illumination and reduce electromagnetic radiation compared to the older
magnetic ones. Electronic ballasts contain no PCBs and can be disposed in the
trash. Reduced product shape and size (form factor) also minimizes packaging
and metal enclosure requirements. LED Lighting —Contract consists of lamps
for cove lighting, area lighting, downlights, troffers, and wall packs employing
LED illumination for energy savings. Packaging is 60% recycled materials. LED
illumination uses 80% less energy than incandescent bulbs and lasts up to 25
times longer. Energy Saving Devices — Contract includes T8 size tubular
fluorescent retrofit kits, LED exit signs, LED exit sign retrofit kits,
occupancy/vacancy sensors, electronic dimmable ballasts, and controls.
Products use LED illumination and dimmable ballasts for energy savings. T8
fluorescent lighting provides higher energy efficiency and less heat generation
than older T12 lighting
4616A
Traffic Control Devices
Various recyclable components, metal, and brass materials used in options
available
Department of Administration, Division of Purchase & Contract
2024 Waste Reduction Report

NC*DOA
Department of Administration
Purchase & Contract Division
David O'Neal I State Purchasing Officer
Roy Cooper Governor
Pamela B. Cashwell Secretary
4656
Automated External
Defibrillators can be refurbished, and packaging materials can be recycled
Defibrillators (AED) and
Accessories
6010A Manikins, Accessories and Options item composed of various recyclable components
Services
640A Napkins, Bathroom Tissue, Offers selections that contain 20%-50% Post -Consumer Recycled Content, 100
Paper Towels and Toilet Seat % Recycled Content. Some Products are GreenSeal Certified, EPA Compliant,
Covers I and Chlorine Free
675A Agricultural Chemicals: Items use recyclable containers
Fungicides, Herbicides,
Insecticides, Pesticides and
Adjuvants
7612E Recycling Services for Recycle service for the collection, de -manufacturing, and recycling of computer
Electronic Equipment monitors, televisions, desktop CPUs, laptop computers, printers, scanners,
keyboards, and mice, copy machines, tablets, DVD players, VCRs, stereo
systems, tape players, CD players, radios, telephones, cell phones, readers,
network equipment, servers, fax machines, electronic games, cable and wire,
batteries, and other consumer electronics generated by agencies.
870A Window Blinds Options use renewable material with low chemicals and particle emission.
Aluminum steel and plastic components are 100% recyclable. All packing
material is 100% recyclable
880A Audio Visual and Photographic
Options include recycled products and are recyclable/refurbish able
Equipment and Accessories
936A Equipment Maintenance
Offers a repair process reduces the need to dispose of equipment and
Management Program
generating waste
946A
Procurement Card
The physical cards are made from recyclable materials and are recyclable
962E Document Destruction
All shredded materials are recyclable and incorporated into other products
Services
975E Vehicle Rental Services
Options include energy efficient models including compacts, hybrids, and
alternative fuel vehicles
983E
Uniform Rental
Options of uniform styles made from eco-friendly/sustainable materials and
rental of uniforms reduces waste
Department of Administration, Division of Purchase & Contract
2024 Waste Reduction Report

NC*DOA
Department of Administration
Purchase & Contract Division
David O'Neal I State Purchasing Officer
Roy Cooper I Governor
Pamela B. Cashwell I Secretary
The NC eProcurement — Buying module displays 78 STC vendor catalogs items within the application for
a user-friendly experience similar to online shopping. During FY 2023, there were 416,549 catalog
items, of which 101,886 were environmentally preferable products marked as "Recycled" to promote
use. Table 2 contains the purchase order spend for the STCs noted in Table 1. Table 3 captures non-STC
purchases designated as recyclable or sustainable by user indicator.
Table 2: FY23 Purchase Order Spend of Sustainable Statewide Term Contracts
Statewide Term Contract Purchase Order Count
Purchase Order Spend
045A Household Appliances
294
$345,520.24
050A Preschool/Elementary Art Supplies & Accessories
1,036
$170,176.30
070E 35,000 & 50,000-70,000 GVWR Cab & Chassis Trucks
6
$574,761.90
070G Utility, Transportation & Golf Vehicles & Related Accessories,
Equipment, Parts and Services
071C Type C (Conventional) School and Activity Buses
165A Kitchen Equipment and Accessories
3121A Interior, Exterior and Traffic Paint
279
$914,538.28
19
$4,119,232
854
$4,362,185.28
523
$1,091,903.42
360A Floor Covering and Installations Services
1,731
$6,305,214.82
4213A Medical Products Distribution
259
$1,004,371.79
4616A Traffic Control Devices
158
$274,053.82
465E Automated External Defibrillators (AED) and Accessories
416
$1,536,497.31
6010A Manikins, Accessories and Services
108
$1,086,862.52
640A Napkins, Bathroom Tissue, Paper Towels and Toilet Seat Covers
675A Agricultural Chemicals: Fungicides, Herbicides, Insecticides,
Pesticides and Adjuvants
7612E Recycling Services for Electronic Equipment
882
$3,671,288.70
$767,424
224
5
307
$1,995.90
$96,185.70
870A Window Blinds
880A Audio Visual and Photographic Equipment and Accessories
2,516
$8,751,068.87
936A Equipment Maintenance Management Program 160
962E Document Destruction Services 75
$786,195.83
$130,170.10
975E Vehicle Rental Services 200
983E Uniform Rental 166
Grand Total 10,218
$136,874.13
$686,829.80
$36,813,350.36
Table 3 - Non-STC Purchases Designated Sustainable by Entity Type
Entity Type
Community Colleges
State Agencies
Purchase
Order Count
Purchase Order Spend
28
$47,291.29
82
$497,078.86
Grand Total
110
$544,370.15
Department of Administration, Division of Purchase & Contract
2024 Waste Reduction Report

NC*DOA
Department of Administration
Purchase & Contract Division
David O'Neal I State Purchasing Officer
Roy Cooper I Governor
Pamela B. Cashwell I Secretary
Agency Oversight Procurement Initiative
During agency open market, formal or informal procurements, P&C encourages state agencies to use recyclable
and sustainable specifications. The list of specification adjectives meets the criteria for aiding waste reduction by
being reusable, refillable, repairable, more durable, and/or less toxic than their traditional counterparts.
Reusable encompasses but is not limited to: Refrigerant Recovery System (filters reusable refrigerant), Recycled
Carpet Fiber, Re -refined Motor Oil, Recycled Paper Fiber, Recycled Antifreeze, Recycled Content Furniture (not
traditional wood), Printers, Toner Cartridges, Uniforms
More Durable can cover: Above -Ground Vaulted Fuel Storage Tanks, Classroom Furniture, Electronic Lamps &
Ballasts, Vacuum Cleaners, Floor Polish, Grader Slope Attachment, Plastic Lumber, Mattresses, Vertical File
Cabinets, Wood Case Goods, Wood Library Furniture, LED Lighting
Energy Efficient - Energy Star can be applied to: Audio Visual System, Changeable Message Signs — Solar Powered,
Lighting Fixtures, Lamps, Warning Lights - Vehicles Safety, Water Coolers
Water Efficient has been applied to: — Low Flow Plumbing Fixtures 0.5 GPM lavatory facet nozzles and 1.5 GPM
showerheads support the Governor's water conservation initiative during severe water restrictions statewide
Recycled products include but are not limited to: Office Paper, Napkins, Paper Towels, Bathroom Tissue, Toilet
Seat Covers, Plastic Trash Bags, Tires Locks, Vehicles, Furniture, Re -refined Motor Oil, Recycled Antifreeze, Storage
Batteries, Traffic Cones, Tires
Refillable has been applied to: Ammunition - Cartridge Refills, Drums — Steel, Fire Extinguishers, Cylinders for
Welding, Medical & Specialty Gases Fuel Tanks, Self -Contained Breathing Apparatus, Toner Cartridges
Repairable can be applied to: Defibrillators, Musical Instruments Used Sweeper, Heavy Machinery, Helicopters,
Printing Press, Vehicles (automobiles, buses and trucks), Piano, Generator, Forklift, Golf Cart, Rail Car Mover, 3-
Position Fill Station
Refurbished/Rebuilt products may be applied to: Heart Monitor, Ultrasound, Defibrillators & ECG Monitors, Beds,
Remanufactured Toner Cartridges Longer Lasting Floor Maintenance Machine Batteries, Library Furniture,
Aluminum Nuts and Bolts — non -rusting alloys, Fluorescent Electronic Ballasts permit longer lamp life, LED lighting,
extended -surface HVAC Air Filters, Synthetic Lubricants, Traffic Cones, Tires
Less Toxic has been applied to: Alternative Fuel Vehicles, Compact Vehicles, Hybrid Vehicles, Electric Vehicles, Dry
Cell Batteries, Electronic Lamps & Ballasts, Fertilizers/Farm Chemicals, Inks for printing (using non -petroleum
based inks), Instructional Art Materials, Markerboard Markers, Mattresses, Scientific Products (eliminating Freon),
Refrigeration and A/C Equipment, Synthetic and Biodegradable Lubricants, Chlorine -free Sanitary Paper Products
(napkins, paper towels, bathroom tissue, toilet seat covers), Cleaner Fuels (propane, gasohol, natural gas, bio-
diesel), Diesel Exhaust Fluid, Vehicle Fuel Conversion Kits, Disposal/Recycle Programs (mercury content,
electronics, oil, antifreeze, pallets, tires, batteries, steel)
Recyclable has been incorporated in: Commodity Packaging, Commodity Metal Enclosures & Parts, Plastics, Steel
& Reinforced Concrete Pipe, Chain Link Fencing, Electrical Wire, Treated Lumber, HVAC & Refrigeration Equipment
— Refrigerants, Toner Cartridges, Motor Oil, Antifreeze
Department of Administration, Division of Purchase & Contract
2024 Waste Reduction Report

NC*DOA
Department of Administration
Purchase & Contract Division Roy Cooper I Governor
David O'Neal I State Purchasing Officer Pamela B. Cashwell I Secretary
Compliance and Risk Management Initiative
The Compliance and Risk Management subsection leads the following initiative.
Procurement Compliance Reviews
North Carolina Administrative Code (01 NCAC 05B .1605) mandates that the Division of Purchase & Contract (P&C)
conduct compliance reviews on purchasing practices of all state agencies (departments, institutions, hospitals,
community colleges, and universities). All compliance reviews, except universities, are conducted using data from
the NC E-Procurement systems. Electronic procurement records reduce the necessity of conducting most phases of
the analysis on -site, thereby increasing efficiency as well as reducing travel costs, fuel emissions and operating
expenses. In addition, all P&C compliance files are maintained electronically, improving sustainability.
Procurement Education Initiative
The Procurement Education section leads the following initiative.
Procurement Training
The Division's Procurement Education subsection offer North Carolina public procurement personnel and contract
administrators the skills necessary to carry out their duties efficiently and effectively. Offered online and free of
charge, virtual training sessions available covering topics such as: Introduction to Procurement, Request for
Proposal, Demystifying Terms and Conditions, and Specification Writing.
Operations and Systems Support Initiatives
The Operations and Systems Support section supports the following initiatives.
Electronic Procurement Procedures and Systems
The Operations and System Support subsection manages the Division's internal procurement operations as well as
agency—to-P&C interaction within a paperless environment by formalizing submissions electronically. In our
continued commitment to efficiency, the Division of Purchase and Contract has merged functionality of the
previous electronic Vendor Portal (eVP), the legacy Interactive Purchasing System (IPS) and NC BIDS into one
efficient new eVP platform to optimize the way state purchasers and vendors interact. Among other improved
functionality, the new eVP has increased transparency through enhanced public vendor search features,
consolidated vendor account data, automated bid/contract extension postings, and streamlined HUB and NCSBE
certification application requests into a paperless process.
The NC E-Procurement— SAP Ariba Buying module, used to process requisitions into purchase orders for final
electronic delivery to vendors has undergone several transformations to continue to support the electronic
procurement processing needs of the state. Beginning in early 2019, the Division transitioned from an on -premises
network management model to a Software as a Service (SaaS) model by implementing a cloud -based computing
version of SAP Ariba Buying. This allowed the Division to decrease its footprint in the state's data warehouses.
While continuing to decrease our digital footprint through technology enhancements, the Division has
strengthened visibility into the procurement process by deploying the supplemental SAP Ariba Sourcing and
Contracts modules to state agencies. This
As of January 28th, 2024, the NC E-Procurement enterprise -wide system has 45,660 registered vendors, 10,370
Ariba Buying users, 798 Ariba Contracts users and 433 Ariba Sourcing users that represent 128 entities across the
Department of Administration, Division of Purchase & Contract
2024 Waste Reduction Report

NC*DOA
Department of Administration
Purchase & Contract Division
David O'Neal I State Purchasing Officer
Roy Cooper I Governor
Pamela B. Cashwell I Secretary
state. This includes state agencies, hospitals and institutions, community colleges, K-12 public schools, universities,
and local governments. NC eProcurement systems continue to contribute to a sustainable environment through
significant reductions in hard copy document reproduction (paper, printers, and supplies) by utilizing electronic
business transactions and electronic documents.
NC eProcurement Sustainability Assessment
In partnership with Accenture, the Division of Purchase and Contract has participated in a sustainability
assessment to understand its green software journey through the design, development, and deployment stages of
eVP. This assessment, focusing on architectural, behavioral, coding, data, and operational practices, identified
three areas of major improvement since the July 2023 implementation of eVP:
Architectural — By migrating eVP to the cloud, NC eProcurement has naturally increased its sustainable
architecture. When moving to the cloud, companies can see up to 2x energy efficiency from architecture
and data storage alone. Moving to the cloud also opens additional architectural efficiencies. With
platform updates, NC eProcurement can take advantage of Microsoft's latest performance improvements
and energy optimizations.
Coding — Removing energy anti -patterns has led to more efficient code, also using fewer resources. In
leveraging a low-code/no-code platform, rapid development, using fewer resources has been achieved.
Lazy loading, which is native to the Power Platform, has ensured that only the necessary data, images, and
code is accessed when a screen is populated, ultimately leading to fewer resources being used without
impacting the user.
■ Data — By migrating eVP to the cloud, NC eProcurement has naturally increased its sustainable data
storage by moving from on -premises data storage to colocation providers. This, along with the team's
product backlog items for purging unused data will support NC eProcurement's largest sustainability
maturity increase.
For more information regarding this report, please contact:
David O'Neal, State Purchasing Officer and Director of the N.C. Division of Purchase and Contract, at 984-236-0210
or [e-mail].
Department of Administration, Division of Purchase & Contract
2024 Waste Reduction Report