NCD980602163_19970115_Warren County PCB Landfill_SERB C_Draft RFP for Bench Scale Testing-OCR

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BF A Environmental Consultants
Barnes, Ferland and Associates, Inc.
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Patrick Walters/W orkin
Joel Hirschhorn
Patrick Barnes
January 15 , 1997
Draft RFP for Bench Scale Testing
BFA#95-017
I have reviewed the referenced RFP as well as a draft project description/scope of work
developed by Joel. The SOW is in agreement with the detailed discussion which he and I have
had with the Working Group concerning a two phase bench scale testing/ preliminary design
implementation for this effort.
This approach was developed strictly as a time and potentially cost saving measure. From reading
the draft RFP, it does not appear that the State is in full agreement with key components of that
approach. I would like to echo the technical concerns raised about the draft RFP.
I would also like to make the following recommendations:
1. Include criteria for evaluation of Phase I of the proposals.
2. Include an evaluation and scoring system for each major component of the RFP. This will
allow the respondants to focus on the more important areas.
3. Scoring system should establish weights for both technical and non-technical components of
the proposal.
4. Given the social and political nature of this project and the racial make-up of the surrounding
community, I strongly recommend the establishment of Affirmative Action evaluation
criterion. These criterion could take three forms:
a. Contractors could be asked to complete a form delineating the racial make-up of their
professional work force. The forms will be provided. Bonus points can be given to those
technically qualified firms with a diverse work force.
3655 Maguire Boulevard • Suite 150 • Orlando, Florida 32803
Office ( 407) 896-8608 • Fax ( 407) 896-1822
MEMORANDUM
January 15, 1997
Page 2
b. Firms which subcontract technical components of the scope ,Jf work or agree to
incorporate a mentoring relationship with an African American owned firm for this project
will also receive bonus points.
c. Technically qualified minority businesses which submit as the prime contractor or as a
joint venture with a majority owned firm and agree to subcontract to other minority firms
portions of the work, will be awarded the maximum amount of bonus points.
The bonus points should be approximately 15 to 25% of the maximum i:otal score.
It may be necessary for us to meet to discuss these issues as well as ttose mentioned earlier.
Please contact me to discuss these matters.
PAB/psg/J-15PWJ.doc
BFA
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