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HomeMy WebLinkAboutNCD980602163_19960220_Warren County PCB Landfill_SERB C_Re Science Advisor Scope of Services (BFA Env'l Consultants)-OCR02/21/1995 13:35 4078%1822 BARNES FERLAND ASSOC PAGE 01 ' BF A Environmental Consultants S:,.,:~erland and Associat:s. ,=;,.:; February 20, 1996 Mr. Bill Meyer Division of Solid Waste Management N.C. Dept. ofEnvironmental Health 401 Oberlen Road, Ste. 150 Raleigh, N.C. 27605 SUBJECT: Science Advisor Scope of Services Dear Mr. Meyer: po9t-i.-Fax Note 7671 BFA #95-017 co. As we discussed Friday, BF A considers the fee presented to be an upset limit. Because several of the tasks were undefined, it was necessary to assume a more comprehensive scope of activities. Also, the cost for those tasks identified as joint is very difficult to approximate because of different interpretations on the level of effort by Joel and myself . As you can see Joel and I did agree on who would lead joint tasks and an approximate split of work for those tasks. It is generally 70/30 with the lead Science Advisor performing the majority of the work. All of the dollar values identified should be considered allowances, and more appropriately used to determine your project budgets. The actual cost for services will be based on the hourly cost (see attached rate table) ofimplementing the activities approved by the Working Group. It was also very difficult to determine travel expenses for the project; therefore, it was assumed based on similar projects that travel would be approximately 10% of the total project cost. The text typed in bold represents additions which were made to the base scope of services. The most substantial of these is to develop a ground water and surface water fate and transport flow model for the landfill area. Such a model is rughly recommended because it would aid in determining what the environmental impacts might look like if the system is leaking or does leak in the future. With adequate information going into the model design it could be used to determine at risk areas and where future samples should be collected. It appears the most currently pressing issue is the development of an RFP to select contractors to obtain soils for the landfill for detoxification pilot testing. Based on review of the draft RFP package, the discussions we have had, attendance at the pre-bid meeting, I would like to suggest that the State delay submittal of a final RFP by approximately one (1) month. Although the RFP package prepared is very comprehensive for a proposal document, I believe that the The Hollister Building• 3535 Lawton Road• Suite 111 • Orlando, Florida 32803 Office (407) 896-8608 • Fax (407) 896-1822 02/21 /1996 13:35 Mr. Bill Meyer February 20, 1996 Page2 4078961822 BARNES FERLAND ASSOC PAGE 02 State/Working Group should use the design capabilities of the Science Advisor to convert the RFP into more of a design specifications document. The benefits of detailing more of the design ourselves are: I . The bids will be more comparable. If the entire design is left up to the contractors it will be very difficult to analyze the bids obtained. Several contractors may propose to use completely different approaches and the difference between the high and low bids may vary by an order of magnitude; 2. We can stress the areas of work which are more imponant to us~ 3. To discourage bids from non-qualified contractors; 4. More control on the quality of the work to be performed by the selected contractor; 5. The more guidance you give the contractors with respect to the results we desire the lower the bid will be. Therefore, more detailed specifications should lower costs. If you or any of the Working Group members have questions concerning this letter or my price quote for the Science Advisor services, please don't hesitate to contact me. I look forward to working with you and the Working Group on this very important project. PAB/psgt2-20BM1.doc cc: Dollie Burwell Co-Chair Ken Fenuccio, Co-Chair Henry Lancaster, Co-Chair Sincerely, Patrick A. Barnes, P. G. President BFA === <==zz === 02/21 /1995 1 3 :35 4078%1822 BARNES FERLAND ASSOC Joint State PCB Landfill Working Group Science Advisor Barnes, Ferland and Associates, Inc. Rate Table Hourly Science Advisor $100.70 Senior Environmental Engineer $74.20 Senior Hydrogeologist $68.90 Senior Chemical Engineer $66.25 Project Scientist $39.75 Project Engineer $39.75 Toxicologist $74.20 Technician $34.45 Clerical Support $31.80 Rates are based on a 2.65 multiplier PAGE 03 02/21/1996 13:35 4078961822 BARNES FERLAND ASSOC PAGE 04 Science Advisor Scope of Work -PCB Landfill -Patrick Barnes I. Develop PCB Landfill detoxification project master plan, including: $ 10 000 $ 6 000 $ 3 000 $ 6 000 $ 8 000 1. Review all readily available, appropriate and applicable information and provide written report evaluating existing environmental conditions at landfill, and make recommendation to the Working Group after considering at least the following. It is assumed that the State will make a.II such documents available. (a) Groundwater quality, volume and flow, monitoring systems (b )* Leachate, volume, chemical characteristics, extraction, treatment and application systems. This subtask will be performed jointly by Mr. Barnes and Mr. Hirschorn. It is assumed that this subtask will be led by Mr. Hirschom and that the allocation of work effort will be 70% / 30%. An allowance of $3,000 has been assigned. (c) Surface water quality, volume and flow, monitoring systems including sediment ( d)* Other considerations deemed appropriate by the working group. Responsibility for this effort will be on a case by case basis. An allowance of $8,000 is assigned. Subtotal 1.1 $332000 • Joint Barnes and Hinchorn task BFA-==--=-= -=== $ 3 000 $ 14,000 $ 40 000 $ 3 000 $ 2 000 $ 10,000' $ 5 000 4078961822 BARNES FERLAND ASSOC PAGE 05 2. Provide recommendations and processes for additional evaluations, monitoring or other protective measures required as a pre-requisite for detoxification or until detoxification is accomplished. (a) Review two existing groundwater monitoring proposals submitted by Division of Solid Waste Management staff and George Bain, P.G., and recommend actions for implementing, and inspect implementation. (b) Develop ground and surface water fate and transport computer model to aid in determining how pollutants may behave if released. (c) Evaluate the use for geophysical surveys in the assessment of landfill's integrity. In particular, the condition of the liner and evaluating how much water it contains. (d)t-Evaluate the need to remove water in landfill as a prerequisite for detoxification and as a safety factor to control release from the landfill. This subtask will be performed jointly by Mr. Barnes and Mr. Hirschom. Mr. Birschom will lead with the allocation of work being approximately 70% / 30%. An allowance of $2,000 has been established for BF A's role in this effort. Only actual cost will be billed. (e) Evaluate the need for and design (if necessary) of a health impact assessment of the individual§ in the vicinity of the landfill identified as being at risk. (Q"' Provide recommendations for other protective measures deemed appropriate by the Working Group, such as off-site monitoring and evaluation of landfill liner systems. This subtask will also be performed jointly; however it will be led by BFA. Once again the appro:ximate split in work will be 70% / 30%. BF A has established an allowance of $5,000 for our role on this subtask. Subtotal 1.2 $77,000 02/21 /1996 13:35 $ 2 000 $ 2 000 $ 20 000 $ 10 000 $ 15,000 4078961822 BARNES FERLAND ASSOC PAGE 06 3. Identify and recommend alternative appropriate and feasible technologies for detoxification of landfill . (a)* Review BCD permits submitted to EPA by SoilTech and ETC for R&D under the TSCA, and make comments and recommendations concerning technical and administrative issues (including budget) to Working Group. (b )* Design and/or draft RFPs/contracts for tasks requiring to support and implement detoxification efforts. (c)* Design or draft RFP for providing materials from the landfill for pilot/bench scale detoxification technology studies ( excavation, storage, drying and delivery to vendors). ( d)* Prepare techrucal reports on detoxification efforts that are of sufficient quality for scientific peer review as well as sufficient clarity for use in presentations for community involvement and understanding, and support efforts in the General Assembly for funding detoxification of the landfill. All subtasks under this task will be performed jointly, items (a) and (d) will be led by Mr. Hirschorn and have a 70% / 30% and 60% / 40% split, respectively. Items (b) and (c) will be led by BFA and split 70% / 30¾. All of the cost estimates should be considered allowances. Subtotal 1.3 $492000 HFA - === = 02/21/1995 13:35 $_3,000 4078%1822 BARNES FERLAND ASSOC PAGE 07 {-'\ '.,"') (: I (i\ ~ ' ' I ;,' •,i L• ' I !_'· '; I •• .:.J .. ,./ /, . l 4. * Draft/outline all tasks and processes with milestones, scheduling and budget for all elements of detoxification into a project plan for consideration by the Working Group. BF A will develop a Gant chart using CAD to be used as an overall project schedule. Thi~ task will be split 70% / 30¾ between BFA and Mr. Hirschorn and led by BFA. An allowance of $3,000 has been applied for BFA's role. u Subtotal 1.4 $ 3,000 02/21 /1995 13:35 4078%1822 BARNES FERLAND ASSOC PAGE 08 f'"'.'\ f··, fi\ r·rJ 1.., ·.) .""'I! . : I I' I J \ I, I • I I, ·.> u u II. Develop community interaction plan $ 5 000 $ 15 000 $ 8 000 $ 8 000 Subtotal Task II 1. Prepare/outline all elements and format for maximum meaningful community participation in detoxification efforts. 2. Work with sub-committee/Working Group to implement community participation plan. 3. Prepare materials/infonnation for community presentation that maintain scientific accuracy and can be understood by the community. 4. Participation in direct communications and other public participation on detoxification efforts in the Warren County community. $36,00Q BFA -r:n:.==:=== 02/21 /1995 13:35 4078951822 BARNES FERLAND ASSOC PAGE 09 . ' I .' I , . ; : ' III. Develop proposals and plans for legislative support of detoxification efforts $ 2 000 $ 3 000 $ 6 000 1. * Prepare/plan for elements essential to inform members of the General Assembly of the necessity of detoxifying the landfill. 2_ * Participate in efforts to maximize the potential for funding by the General Assembly. 3. Participate in lobbying individual and groups of members of the General Assembly for detoxification of the landfill. Tasks ID.1 and m.2 will be split 70% / 30% between Mr. Hirschorn and BFA. The costs indicated are allowances. Subtotal Task ID $11,000 BFA.-== =-== ~ 02/21/1995 13:35 4078%1822 BARNES FERLAND ASSOC PAGE 10 . r-l r-(:;-) f{\ ',, R s·? : :: I ,, ! ,, ) J ,J '• I ! . I ; ,·.J '· J I; IV.* Perform additional tasks or delete task as directed by Working Group. An additional cost of $10,000 has been added as a contingency for BFA's role in other unidentified tasks. $ 10.000 Subtotal Task IV $10,000 Subtotal Tasks I through IV Plus 10% $219,000 21,900 BFA Science Advisor Project Total $240,900 Travel and Expenses I : !