NCD980602163_19960208_Warren County PCB Landfill_SERB C_Joint Working Group Meeting Minutes, 8 Feb 1996-OCR

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~,--..-MEETING ANNQilNCEMENI
The next meetings of the Joint Warren
County/State PCB Working Group
are scheduled for
• THURSDAY, FEBRUARY 22, 1996
and
• THURSDAY, MARCH 7, 1996.
Both meetings will begin at 5:00 PM.
Joim Warren County State PCB Landfill Working ( nup
Draft February 8, 1996 Meeting Minutes
The regular meeting of the Joint Warren County State PCB Landfill Working
Group (Working Group) was called to order at 4:50 PM on Thursday, February 8, 1996
at the Warren County Courthouse, Grand Jury Room by Mr. Henry Lancaster. The
meeting was co-chaired by Mr. Ken Ferruccio, Ms. Dollie Burwell, and Mr. Henry
Lancaster. The generic agenda was distributed. However, a quorum was not present.
Therefore, no business was conducted and the meeting served as an information update.
READING AND APPROVAL OF MINUTES
Approval of the January 18, 1996 meeting minutes was tabled until the next
meeting since no quorum was present.
REPORT OF COMMITTEES
Executive Committee
Mr. Lancaster was notified by the Warren County Manager that the position for
the part-time secretary was advertised. In addition, the county manager solicited the
input from the Working Group for potential candidates.
Scope of Work Subcommittee
Mr. Lancaster reported that the subcommittee held two conference calls. One call
was to clarify language in the Scope of Work and the second call was to tabulate votes for
science advisor responsibilities. Final selections were faxed to Mr. Bill Meyer on
January 30, 1996. Members of the subcommittee are Henry Lancaster, Ken Ferruccio,
Daria Holcomb, Bobbie Riley, LC Cooper, Jim Warren, Nan Freeland, and Dollie
Burwell.
UNFINISHED BUSINESS
RFP Update
Mr. Meyer reported that the RFPs to remove the material from the landfill for the
pilot-scale studies has been sent to 38 North Carolina companies. The RFP is for the
excavation, storage, and distribution of soil for the BCD pilot scale studies. A mandatory
pre-bid conference will be held on Friday, February 16, 1996 at 8:30 AM in the DOT
conference room located at 401 Oberlin Road. Mr. Meyer distributed copies of the RFP
to the Working Group and requested that the members review the proposal. Ms. Burwell
requested that Mr. Meyer notify the science advisors and request that they attend. He
agreed and said that t.e would assure the science advisors that they v. ould be compensated
if the trip occurred before the contract has been finalized.
Draft Contract
Mr. Meyer faxed the draft contract with the scope of work to the science advisors.
Each science advisor is to complete the separation of responsibility section to including
hours required for assigned tasks. The deadline for the submission of the contract to this
office is February 14, 1996. In addition, the science advisors are asked to provide
feedback on the draft contract. Mr. Meyer suggests that the science advisors may require
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more specificity in the contract concerning change orders. Mr. Meyer will conduct the
negotiations. He will bring negotiation conflicts to the Working Group for guidance and
instruction.
TSCA Permits Update
Mr. Meyer reported that the two TSCA permits would be approved shortly. The
permit application submitted by SoilTech is on the desk of the approving authority in
Region IV. The permit application submitted by Aquaterra and ETG was sent to US
EPA headquarters. It is anticipated that that permit application will be approved within
the next two weeks.
Mr. Meyer informed the Working Group that US EPA may allow the pilot-scale
studies to proceed without requiring a modification of the current TSCA permit. Mr.
David Lown of the Division of Solid Waste Management is the Division staff monitoring
the permit approval process.
Update on CP&L
Mr. Meyer reported that CP&L has drafted a route to supply utilities to the
landfill. Drawings were received in the Division and comments were provided. It is
anticipated that the installation of the power supply to the landfill will take 45 days at a
cost of $60,000. The cost for the installation will be withdrawn from the capital
improvements fund.
Membership
Mr. Lancaster had not sent out the correspondence at the time of the meeting. He
reported that he will have all the membership letter mailed by February 14, 1996.
NEW BUSINESS
Communication with Potential Bidders
Ms. Monica Porter informed the Working Group that she had received a telephone
call from a potential vendor concerning the recent RFP. She wanted to know what the
policy was regarding individual Working Group members speaking with potential
bidders. Mr. Ferruccio added that he and his wife had also received a call from a
potential vendor, Mr. Ferrar. Ms. Ferruccio had spoken with Mr. Ferrar on the telephone
and Mr. Ferruccio had agreed to meet with Mr. Ferrar on February 7, 1996. Mr.
Ferruccio later changed him mind, and forwarded a meeting cancellation to Mr. Ferrar on
February 6, 1996. Mr. Ferrar, however, kept the appointment and met Mr. Ferruccio at
his home. At that time, Mr. Ferruccio presented Mr. Ferrar with another memorandum
canceling the meeting.
The Executive Committee adopted a new policy concerning this issue: If
Working Group members are approached by potential bidders, members are instructed to
direct all inquiries to Mr. Meyer. This policy should be enacted immediately.
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ACTION ITEMS
I. Mr. Lancaster is to write the letters concerning the membership issues.
2. Mr. Lancaster is to draft a memorandum regarding the Executive Committee's
policy concerning individual communication with potential bidders.
ADJOURNMENT
The meeting ended at approximately 6:00 PM. The dates of the next two meeting
are Thursday, February 22, 1996 and Thursday, March 7, 1996. Both meetings will begin
at 5:00 PM.
Attachments (not included)
Priscilla M. Tyree
North Carolina Department of Environment,
Health and Natural Resources
Division of Solid Waste Management
Recorder
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Ms. Monica Porter
116 W. Jones Street
Raleigh, NC 27603
Mr. Lucius Hawkins
Route 1, Box 6
Warrenton, NC 27589
Reverend A.A. Brown
Route 2
Henderson, NC 27536
Ms. Nan Freeland
PO Box 1008
Raleigh, NC 27602
Mr. Ron Nixon
2009 Chapel Hill Road
Durham, NC 27715
Ms. Deborah Ferruccio
Route 2, Box 163J
Norlina, NC 27563
Ms. Bobbie Riley
Route 4, Box 458
Warrenton, NC 27589
Mr. William L. Meyer
PO Box 27687
Raleigh, NC 27611
Mr. Henry Lancaster II
PO Box 27687
Raleigh, NC 27611
Mr. Dennis Retzlaff
544 W. Ridgeway Street
Warrenton, NC 27589
Reverend Leon White
4 7 41 Willeva Drive
Wake Forest, NC 27587
Mr. Jim Warren
PO Box 61051
Durham, NC 27715
Ms. Dollie B. Burwell
POBox254
Warrenton, NC 27589
Mr. Earl Limer
Route 4, Box 413
Warrenton, NC 27589
Ms. Patricia Selby
Route 2, Box 184F
Norlina, NC 27563
Mr. Tommy Cline
116 W. Jones Street
Raleigh, NC 27603
Mr. L.C. Cooper
619 Ridgeway Road
Warrenton, NC 27589
Ms. Billie Elmore
5301 Rolling Hill Road
Sanford, NC 27330
Ms. Therese Vick
PO Box 740
Rich Square, NC 27869
Mr. Kenneth Ferruccio
Route 2, Box 163J
Norlina, NC 27563
Ms. Daria Holocomb
POBox222
Warrenton, NC 27589
Senator Frank W. Ballance, Jr.
PO Box 616
Warrenton, NC 27589
AGENDA
DATE:
I.
11.
111.
IV.
V.
VI.
VII.
VII I.
JOINT WARREN COUNTY/STATE PCB LANDFILL
WORKING GROUP
Regular Meeting
Warrenton, NC
Roll Call/Introductions
Reading and Approval of Minutes
Report of Committees
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Unfinished Business
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New Business
Other Business
Adjourn