NCD980602163_19950817_Warren County PCB Landfill_SERB C_Working Group correspondence, 1994 - 1995-OCR

St<!lte of North Carolina
Department of Environment,
Health and Natural Resources
Division of Solid Waste Management
James B. Hunt, Jr., Governor
Jonathan B. Howes, Secretary
William L Meyer, Director
.RA
DEHNR
August 1 7, 1995
MEMORANDUM
TO: Henry Lancaster
Co-Chair, PCB Working Group
FROM: Pat Williamson ~
SUBJECT: Working Group Membership and Voting Practices
The attached (membership?) list, which Ros provided, is the one we use
to mail out meeting notices, minutes, etc. During the course of the August 9
meeting, I passed out the list to get updates on mailing addresses, phone
numbers, and fax numbers. As you can see, the list came back with all kinds
of notations about who is and who is not a member of the committee. I don't
know who made the notations. The issue of who is and who is not a member of
the committee needs to be resolved. For example, the Rev. Tom Feamster took
Vicki Wesen's place. I don't know who Ron Nixon is. Dollie is under the
impression that Bill Meyer is a member of the committee--he is staff. This
issue does make a difference for both voting and mailing purposes.
There is also a discrepancy concerning voting practices. Sometimes
there is a quorum and sometimes there is not. During the course of the last
meeting, Dollie said that the group had never decided on a quorum.
The attached September 19, 1994 memo from you to the working group
does address membership and voting, but it is not followed. I am concerned
that the membership issue and voting practices could haunt the state at some
future date, and felt that this should be brought to your attention.
Thanks.
P.O. Box 27687 , Raleigh, North Carolina 27611-7687 Telephone [phone] FAX [phone]
An Equal Opportunity Affirmative Action Employer 50% recycled/ l 0% post-consumer paper
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Billi~ . &.L . ., ~ Lucius Hawkins (}-1LQ., ~f'JJLLt-t,JtJ-...L .
5301 Rolling Hill Road Route 1, Box 6 ~ )
Sanford, NC 27330 ...... .,.~. Warrenton, NC 27589 ~M • W , -..:.~ 919n14-9566 ,. 9191251-4995
Fax: [phone] ~
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I\OJ/j ' f \0 Carol)'l.!iiman , 1 ,>-IA~, / 116 W. es Street ';b ~
Raleigh, 7603
919/733 240
Fax: [phone]
A. Nan Freeland
PO Box 1008
Raleigh, NC 27602 g~,,_ -14'#1
Bill Meyer
401 Oberlin Road
Raleigh, NC 27605
919/733-49962
Fax: [phone]
Dennis Retzlaff
544 W. Ridgeway Street
Warrenton, NC 27589
919/257-1185
Jim Warren
PO Box 61051
Durham, NC 27715
919/490-0747
Dollie B. Burwell
POBox254
Warrenton, NC 27589
919/257-3265
Fax: [phone]
Kenneth Ferruccio
Route 2 Box 163]
Norlina, NC 27563
919/257-2604 ~.
Vicki Wesen ~ -~ d_
..smm£lffllel Episcopal Church 7:' ~ o/ A.JC
PO Box 704 _, i.V 1 -o.
Wanenton; N~7589 ? P.-0.-/5o.X,,,/7o,,).IS-
9191251_2049 1/~iv / ltJC
27~1</
Tommy Cline
116 W. Jones Street
Raleigh, NC 27603
919/733-4346
Fax: [phone]
Therese Vick
PO Box 740
Rich Square, NC 27869
919/539-2728
Earl Limer
Route 4 Box 413
Warrenton, NC 27589
919/257•1674 h
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Deborah Ferruccio
Route 2 Box 1631
Norlina, NC 27563
919/2S7-2604
Rev. Arthur Brown
Route2
Henderson, NC 27536
919/492-3S30
Daria Holcomb
P0Box222
Warrenton, NC 27589
919/257-1138
L. C. Cooper
619 Ridgeway Road _.,., /, ,-/
Warrenton, NC 27S89 11'-J,, '2.J'J 372 J'
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Cedri~Terry ~ ~r/-
Route ox 12D
Warr ton, NC 27589
Patricia Saelby ~by
Route 2 -~l,G / 'i 'f -F
Norlina, NY; 27563
919/257-2956
Rev. Leon White
4741 Willeva Drive
Wake Forest, NC 27587
919/847-3047
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State of North Carolina
Department of91V1ronment,
Health and Nah.1rglBesources .-T•~,.-.:.,.,.,,-;u ..... , Legislative & Intergovernmental Affairs
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James B. Hunt, Jr., Governor
Jonathan B. Howes"' Secretary
Henry M. Lancaster ti, Director
MEM:ORANDUM
DEHNR
10:
FROM:
Members of the Joint Warren County/State PCB Lcmdfill Working Group
Herny M. Lcmcaster, II ~ (71!._')ji;
DATE: September 19, 1994
SUBJECf: Structural and Procedural Amendments to the Joint Warren County/State
PCB Lcmdfill Working Group
The following represents the approved recommendations adopted by the Working Group at the
September 15th meeting. Please review carefully and inform me of any inconsistencies in
verbiage.
REPRESENTING
Office of the Governor ( 1)
Office of the Secretary, EHNR ( 1)
A. Div. of Environmental Management (1)
Office of the Secretary, Administration ( 1)
Warren County Government
A. County Commission ( 1)
B. Health Department ( 1)
C. Public Safety ( 1)
Business/Chamber of Commerce ( 1)
Religious Community (3)
Youth (2)
Grass Roots Environmental Community (4)
Motion Adopted -(Secretary will make his two (2)
appointments in consultation with Working Group)
APPOINTER
Governor Hunt
Secretary Jonathan B. Howes
Secretary Katie G. Dorsett
Commission Chair
Commission Chair
Citizens Group
Citizens Group
Citizens Group, Secretary Howes
P.O. Box 27687, Raleigh, North Carolina 27611-7687 Telephone [phone]
An Equal Opportunity Affirmative Action Employer 50% recycied/ 10% post-cc:1sumer paper
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F.ducation (1)
State Legislators N/arren County)
Citizens Group, Commission Chair
Citizens Group/Superintendent of
Schools
Ex Officio (Their Choice)
Rill.ES OF PROCEDURE
JOINT WARREN COUNIY/STATE PCB LANDFILL
WORKING GROUP
1 MISSION STATEMENT
A. Evaluate safety of landfill and make recommendations to DEHNR to ensure
institutional controls/procedures/and funding are available to provide long-term
protection of the citizens of Warren County.
II. GOALStrASKS
A. (1)
(2)
Assess current conditions and safety of landfill and make
recommendations to DEHNR for addressing any unsafe condition
identified.
Assess need to remove rainwater from landfill and recommend to DEHNR
the basis and technology for removal or allowing rainwater to remain in the
landfill.
(3) Identify and evaluate technologies for detoxification of landfill and make
recommendations to DEHNR on appropriate and feasible technologies for
detoxification.
(4) Identify and recommend implementation strategy to DEHNR for all
goals/tasks including infrastructure and funding.
(5) DEHNR to implement funded recommendations for long-term maintenance
and, if appropriate, detoxification of the landfill.
m. omcrns
A. Co-Chairs. There shall be three (3) Co-Chairs of the Working Group. Two Co-
Chairs shall be members of the Working Group and elected by the members.
One Co-Chair shall be appointed by the Secretary of the North Carolina
Department of Environmental, Health and Natural Resources and shall be a
member of the Working Group. The terms of the current Co-Chair from the
committee shall be for one (1) year from the time of adoption of these procedures.
Said terms shall be for one year, and they shall be eligible for re-election. The
Co-Chairs shall decide all points of order and procedure, subject to these rules,
unless directed otherwise by a two-thirds majority of the Working Group in
session at the time. The Co-Chairs shall appoint any committee found necessary
to investigate or study matters before the Working Group.
B. Secretcny. A secretary shall be appointed by the Co-chairs of the Working Group
either from within or from outside its membership, to hold office during the term of
the secretary of the Department and/or until a successor secretary shall have
been appointed. The secretary shall be eligible for reappointment. The
secretary, subject to the direction of the Co-Chairs and the Working Group, shall
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keep all records, shall conduct all correspondence of the Working Group. The
Secretary shall keep the minutes of every Working Group meeting, which minutes
shall be a public records. The minutes shall show the record of all important facts
pertaining to each meeting and hearing, every resolution acted upon by the
Working Group, and all votes of the Working Group members upon any
resolution or upon the final determination of any question, indicating the names of
members absent or failing to vote.
MEETINGS
A. Regular Meetings .. Meetings of the Working Group shall be held in Warrenton,
North Carolina, provided that if the Co-Chairs so direct, meetings may be held at
any other place in the State. The Working Group may establish a schedule of
regular meetings.
B. Special Meetings. Special meetings of the Working Group may be called at any
time by the Co-Chairs. Meetings may be called by twelve ( 12) or more members
of the Working Group. At least forty-eight (48) hours notice of the time and place
of special meetings shall be given by the secretary or the Co-chairs to each
member of the Working Group; provided that this requirement may be waived by
action of a majority of the members.
C. Cancellation of Meetings. Whenever there is no business for the Working Group,
the Co-Chairs may dispense with a meeting by giving notice to all the members
not less than twenty-four (24) hours before the time set for the meeting.
D. Quorum. A Quorum shall consist of a majority of members of the Working Group.
E. Conduct of Meetings. All meetings shall be open to the public. The order of
business shall be open to the public. The order of business shall be as follows:
(a) roll call; (b) reading and approval of the minutes of the previous meeting; (c)
reports of committees; (d) unfinished business; (e) new business. Parliamentary
procedure shall be in compliance with Robert's Rule Of Order.
F. Vote. The vote of a majority of those members present shall be sufficient to
decide matters before the Working Group provided a quorum has been duly
· recorded.
G. Attendance. The Co-Chairs may recommend to the Secretary of the Department
removal of any Working Group member who without an excused absence fails to
attend three (3) consecutive regular meetings.
H. Membership. Members of the Working Group shall serve for a term of two (2)
years and shall be eligible for re-election by a process at the discretion of the
Working Group.
V. REPORTS
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Copies of miriaes will be distributed to all Working Group members, the County
Manager, members of the State Legislator that represent Warren County, the Secretary
of the North Carolina Depcrrtment Environment, Health and Natural Resow-ces and the
Governor. Periodic progress reports will be submitted as deemed necessary by the
Working Group or Co-Chairs.
V1 AMENDMENTS
In order to amend these procedures, there must be 15 members of the Working Group in
attendance and a two-third {2/3) affirmative vote; providing, that such amendment shall
have first been presented to the membership in writing at a regular or special meeting
preceding the meeting at which the vote is taken.