NCD980602163_20001207_Warren County PCB Landfill_SERB C_Detoxification Pre-Bid Meeting-OCR

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AGENDA
PRE-BID MEETING
WARREN COUNTY PCB DETOXIFICATION PROJECT
DECEMBER 7, 2000 10:00 AM
RALEIGH, NORTH CAROLINA
1.0 INTRODUCTIONS
2.0 PROJECT REQUIREMENTS
2.1 Performance Basis
2.2 Design/Build Basis
2.3 Phase I/II Transition
2.4 Permitting
2.5 Interim Operation
2.6 Soil Treatment
2.7 Recovered Oil Treatment
2.8 Aqueous-Phase Treatment
2.9 Off-Site Disposal
2.10 Drum Inventory
2.11 Fuel Price Index
2.12 EPA In-Kind Services
3.0 BID ISSUES
3.1 Basis of Award
3.2 Optional Bid Items: Nos. 5, 6, and 9
3.3 Bonding
3.4 Exceptions to Contract
3.5 Bid Schedule
3.6 Final Questions
3.7 Document Register and File Access
4.0 COMMUNITY EFFORTS
4.1 Outreach
4.2 Redevelopment
4.3 Minority Business Participation
4.4 Retained Facilities
5.0 QUESTIONS
5.1 Responses to Prior Questions
5.2 Additional Questions
6.0 CLOSING
Warren County PCB Project-Question Set No. 1
RESPONSE TO BIDDER QUESTIONS RECEIVED BY DECEMBER 5TH
WARREN COUNTY PCB LANDFILL DETOXIFICATION PROJECT
NCSCO ID NO. 6095220110
1. How will (can) the State award a contract for a value higher than the appropriated
funding at this time? And why is there a bond requirement for this project for full
contract value if the State doesn't have the project funded 100%?
A. The entire project will be awarded on the combined price for Phases I and II but Notice to
Proceed will only be given for Phase I work at this time. Provide bonds for Phase I now
and bonds for Phase II when requested by Owner. Include costs for the Phase I bonds
under Bid Item No. 1 and for the Phase II bonds under Bid Item No. 10. Phase II would
be awarded as change order based on bid price.
2. For proper mass balance calculations, Attachment #2 of the Bid Package states the
contaminated soil volume is 72,000 tons, which matches the Bid Schedule. Does this
quantity include the lime, asphalt, activated carbon,· etc., or is this solely soil material?
A. The quantity is based on volume calculations so it includes all material planned for the
BCD process.
3. Question: Please clarify Article 23: Time of Completion. When will the
Owner's Consultant issue the written order for this project with respect to
the 270 calendar days? The 270-calendar schedule will not allow for design,
construction and remediation if issued after contract award.
(It was our understanding the schedule for this project and the delays subject
to liquidated damages would be based on the final approved schedule from the
Contractor. A preliminary schedule requirement for the project will be part
of the bid package for review and final negotiations.)
A: Time to completion is based on issuing a contract for Phase I only, since the contract
amount is limited to the current funding amount. When additional funding is approved
for Phase II, the Owner's Consultant will issue a change order to increase the contract
amount and the time for completion based on the contractor's bid.
4. It is stated that the contractor is to pay for sampling costs associated with the debris. Can
the State define a number of anticipated samples for bidding purposes?
A. Bid Item No. 13 specifies 20 tons of debris, which are described in Section 01270.
Sampling requirements are based on acceptance criteria of the receiving facility.
Page 1 of 4
Warren County PCB Project-Question Set No. 1
5. The 270 calendar days stated as the period of performance, prior to the initiation of
liquidated damages, appears to be in conflict with other statements regarding project
completion by December 31, 2002. (Article 23 of Supplementary General Conditions)
Please clarify which is the true project schedule and exactly when the liquidated damage
clause will be initiated.
A. See Response No. 3.
6. Are the contractors expected to include in their price the $66,000.00 quoted for electrical
upgrade to the site?
A. Attachment 1 describes the electrical system already installed at the site. Bidders should
have noted the system during the site walk. This is a design/build contract and bidders
must provide any additional electrical service necessary for their processes, support
facilities, and the perimeter air monitoring stations.
7. Has this work been done or is it our responsibility to coordinate installation after award?
A. See Response No. 6.
8. Is there a transformer at the electrical termination priced above?
A. Yes.
9. What voltage will be brought to within 120' of the site boundary?
A. There is 480 volt, 3-phase power at the site.
10. The treatment standard has been set for the LBCD process at 2 ppm PCB and this is a
performance specification. Please define and or clarify what, when and how will the
determination be made to switch from payment under bid item #12 and the optional off-
site incineration unit rate.
A. Recovered oil must be treated to 2 ppm or less for payment under Bid Item No. 12. The
2 ppm standard removes the oil from TSCA and allows the recovered oil to be recycled
or otherwise re-used (e.g., waste fuel). Costs should include the most plausible form of
re-use. The Contractor will use best efforts at the time of recovery to find a beneficial re-
use for the treated oils. Should the Contractor be unable to find an acceptable facility, the
oil will be send off-site for incineration and the Contractor will be paid on a cost plus
basis in accordance with the contract documents. The off-site incineration option is
meant to address a lack of re-use outlets in the market and is not intended as a substitute
for the on-site treatment of recovered oils.
Page 2 of 4
Warren County PCB Project-Question Set No. 1
11. Do Davis Bacon or prevailing wage rates apply? If so please provide the local wage
determinations.
A. No.
12. Section 2.5 Subcontractor Responsibilities: "Subcontractor employees working on-site
exclusively in the support zone (e.g. site preparation and site restoration activities) will
require the necessary training per 29 CFR 1910.120/1026.65 and participate in the drug
testing." IT interprets this to mean that the subcontractor personnel receive the site
orientation and HAZCOM training. Will the Owner require any additional training?
A. No.
13. Section 1.5 Scope of Work and Treatment Systems. Must all the diagrams listed in this
section be included in the HASP or can the HASP reference the design plans?
A. The diagrams can be referenced.
14. Table 6-2 Organic Vapor Readings: Sustained monitoring period consists of 20 readings
taken every 15 seconds. Should this read 15 minutes?
A. The question refers to a footnote on Table 6-2 of the Health and Safety Plan. The interval
should read 15 minutes.
15. Section 13.0 Log, Reports and Record Keeping: "Medical records shall be maintained on
site, in a locked area, as well as in the employer's office for their employees." Is the
medical clearance certification, signed by the attending physician, sufficient to meet the
statement, or must each employees full medical file be maintained on-site?
A. The certification is sufficient.
16. The revised specification section 11400 in the RFP requires treatment of the process
condensate aqueous phase to either 0.2 or 0.5 microgram/liter, depending on which
revised subsection requirement is used. This is 1000 times lower than the original design
specification. There is no established basis for any specification on the PCB content of
this water, either in the State law mandating the site's cleanup or in a specific regulatory
requirement. We know of no basis for having such a low numerical specification on
process condensate that is going to be reused for soil cooling water supply. Please either
eliminate this requirement or change this requirement back to the original requirement of
200 microgram/liter.
Page 3 of 4
Warren County PCB Project-Question Set No. 1
A. The condensate treatment limit will be set in the TSCA permit. In preliminary
discussions with the NCDENR, EPA stated that the treatment limit will be 0.5 ug/1 (40
CPR 761.79 (b)(l)(iii)). This will likely be the Performance Standard unless the
Contractor can negotiate a higher level. Addendum No. 2 will clarify the limit as 0.5
ug/1.
17. Will the Contractor be allowed to manage secondary waste streams generated from the
CBCD and LBCD processes off-site? Will the State of North Carolina sign manifests
moving these secondary waste streams to approved, off-site facilities?
A. Treated oil and debris are designated for off-site disposal once the Contractor has attained
the relevant treatment standards. Manifesting is described in Section 02223. Used PPE
and trash will also go off-site for disposal. Any other "secondary" waste streams, such as
emissions control residuals, are expected to be treated on-site unless otherwise approved
by the Owner. There may be a small quantity of secondary waste streams at project
completion that cannot be treated on-site which will require off-site disposal but the
intent of the contract is for all waste materials to be treated on-site unless otherwise
specified.
18. What happens if the design and performance phase for the specified treatment criteria fail
to meet the treatment goals established by the project?
A. Bidders have been short-listed based on their demonstrated experience in treating similar
materials using the BCD process and other thermal treatment methods. Bidders have
been provided with pilot-scale treatability testing for site soils (Attachment 3). The
Contractor must design a system to satisfy the project requirements and will only be paid
for those materials that meet the Performance Standards. Failure to meet the
Performance Standards will not be considered a basis for change order unless the
Contractor can demonstrate extreme extenuating conditions. Performance bonds are to
cover the entire cost of the work.
19. What is the remedy for the Liquid BCD phase of the performance testing if the LBCD
process fails? What are the performance requirements for the treated liquids from the
LBCD process?
A. See Response No. 10.
Page 4 of 4
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AVA
NCDENR
JAMES 8. HUNT JR.
GOVERNOR
BILL HOLMAN
SECRETARY
WILLIAM L. MEYER
DIRECTOR
NORTH CAROLINA DEPARTMENT OF
ENVIRONME NT AND NATURAL RESOURCES
DIVISION OF WASTE MANAGEMENT
MEMORANDUM
TO: Qualified Bidders for PCB Landfill Detoxification Project
FROM: Pat Backus
SUBJECT: Access to Available Documents
DATE: December 6, 2000
The state's involvement with the PCB Landfill goes back to the original PCB roadside spills,
which are the source of the material to be detoxified. As such, there are a large number of files
and they are kept in various locations in the Division of Waste Management offices on 401
Oberlin Road. It would be difficult at this time to find space in one of the existing file rooms and
move all the PCB records to that location. Therefore, I am issuing this memo to identify what is
available and to define a procedure to access that material during the bid preparation process.
The PCB records available are listed in Attachments 1 and 2. Attachment 1 contains a list of files.
I am in the process of making some minor modifications to the filing system to merge files that
were in several locations under different names. These are the file nan1es as of today. Attachment
2 is a separate list of more recently prepared documents with information on the preparer and date
issued. Some of these items are also listed is Attachment 1.
I have received the AG conference, which is near the files and my office, for the following dates
and times to access the PCB files.
December 8
December 11
December 12
December 14
1:00 PM -4:00 PM
12:00 PM - 1 :45 PM
9:00 AM -4:00 PM
1:00 PM -4:00pm
December 15
December 19
December 20
9:00 AM -4:00 PM
12:00 PM -4:00 PM
9:00 AM -1:30 PM
Bidders must make an appointment with me to review the files. My phone number is (919) 733-
4996 ext. 308. I would prefer these appointments to be made 24 hours in advance so that I will be
able to adjust my schedule and the conference room availability based on need. Anyone arriving
without an appointment or making an appointment on short notice will be allowed to view files to
the extent that time, space, and staff are available.
Material cannot be taken off-site for copying. Copiers are available in the section file rooms in the
building. The first 25 copies that you make per request are free. There is a charge of 10 cents per
page after the first 25 copies. Large-scale map copies are $3.00 each. Payment must be made at
the time you make your copies. Charges for $1 or less can be paid in cash; charges over $1 must
be paid by check. There is a $20 service fee for all returned checks.
1646 MAIL SERVICE CENTER, RALEIGH, NORTH CAROLINA 27699-1646
401 OBERLIN ROAD, SUITE 1 SO, RALEIGH, NC 27605
PHONE 919•733-4996 FAX [phone]
AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER -50% RECYCLED/10% POST-CONSUMER PAPER
ATTACHMENT 1
WARREN COUNTY PCB LANDFILL FILES
Files Located in Cabinets behind receptionist area
MAILING LIST/EMERGENCY PHONE NUMBERS
Mailing list
Phone numbers
BUDGET AND FISCAL
Center for Geographic Information and Planning
Environmental Justice Grant Opportunity
Geo Information
CONTRACTS
Canadian Collllllercial (Ecologic)
ETG Environmental
Environmental Investigation -Monitoring Well Installation -1/23/97 - 6/1/97
Soil & Materials Eng-Borehole/Excavation/Well Installation - 1/23/97 - 6/1/97
Southwest Labs -Lab Services - 2/1/97 - 6/1/97
CORRESPONDENCE
Archived files
Correspondence -Previous years
Correspondence -2000
Correspondence -1999
Correspondence -1998
Correspondence -1997
Correspondence -1996
Correspondence -1995
Correspondence -1994
Correspondence -Environmental Justice
Correspondence -Secretary Howes/Governor Hunt
Resumes
Report to Environmental Review Commission -12/97
LEGAL RECORDS
Aerial Photographs & Slides July 1966 (Set located in brown expandable folder attached to wall
behind PCB file cabinet)
Articles of Incorp/Bylaws
Community wells
Contract for Administrative Services
County deed/Map of property
Custody Records for Test Sampling
Geographical Positions Systems
Green, Alvin (Lymphoma)
Landfill Drawings
M.O.A. Between Center for GIA & DEHNR
Permits
State/Ft. Bragg Cooperative Agreement
State/EPA Cooperative Agreement
Triangle Laboratories
Well Lease Agreements (Blank & Completed)
LEGISLATION
Federal Register 12/6/94
HB976
PCB Government Standards
SB 493-Funds to Clean up PCB Landfill
PCB LANDFILL
PCB'S
Adjacent/Neighboring Property Owners
Construction Specifications for PCB Landfill-1981
Directions to PCB Landfill
Final Report on Ambient Monitoring for PCB' S -1983 -EPA Report
Final Report on Detoxification -1984
Final Report of PCB Landfill -1983
Groundwater Monitoring-(Peer Review by George Bain)
History of PCB Landfill (Includes chronology 1978-1983 & UPDATES)
Impact Study 1980 & 1982 (Red Notebook)
Notice ofNon-Compliance from EPA 8/97 (& Response from DWM)
Road Side Spill Sites (Maps)
Definition/Health Risks
PCB Detoxification Fact Sheets
PCB WORKING GROUP
Correspondence from PCB Working Group -1997
Correspondence from PCB Working Group -1996
Directions to Office
Meeting Minutes
Membership List
Structure/Procedure
PERMITS
Permit Information -EPA, DEM
Non Discharge Wastewater Permit
PROJECTS
Application to State Construction Office
5 Point Framework
Criteria for Technology Screening
Dewatering Landfill -July 1992
ECO FLO/PCB Disposal
EPA Brownfields Application -3/99
Field Sampling Plan-Dated 10/2/96
Laboratory Cost/ Analysis
Pilot Bench Scale Detoxification Study
ECO LOGIC -Phase I Pilot-Scale Testing Report 8/8/97
(Gas Phase Oiemical Reduction)
Waste Management Comments on the Draft PCB-LF Site Investigation Report
Project Master Planning (BCD Olosen and Documentation)
RFP -Contract -Pilot Scale Study (BCD)
RFP -Soil Excavation, Handling & Storage
RFP -Responses Soil Excavation, Handling & Storage (2 Files)
RFP -Monitoring Wells-Well logs-see Monitoring/Sampling
RFP -Evaluate Treatment Technologies on Soils Extracted
RFP -Response to Treatment Technologies
BID PROPOSALS -ETG & ECOLOGIC-(CONTRACT #PCB-LF4)
For Contract #PCB-LF4: evaluate treatment technologies on soils extracted
RFQ -Response -Pickup/Transport/Storage/Disposal (2/26/97)
RFQ -Response for BCD -FOUR SEASONS
RFQ -Response FOR BCD -SOIL TECH
RFQ -Response -ENVIROGEN-(Separation of PCB'S)
R&D Program for Destruction of PCB'S
(12th Progress Report 8/92-7/93)
R&D Permit Application Comments/BCD Pilot Scale
MONITORING/SAMPLING EVENTS
Air Emissions -Correspondence/Information
Bi-Annual Sampling (Sarne as Semiannual)
Custody Records for Test Samplings
Data Summary for PCB Sampling
Dioxin/Furan Testing/Sampling & Costs
Draft Sampling and Analysis Plan -JULY 15, 1996
EPA Report on Split San1ples -6/19/97
Field Sampling Plan Oct. 2, 1996
Final Sample Analysis Report Feb 1995 by ECO
G.N. Richardson & Assoc. -Report of7/20/97
Groundwater Monitoring
Harris, Dennis (Well Sample Results 8/26/97)
Lab Data -Prepared by James Ploscyca 10/2/97
Leachate Sampling (Files 1 & 2)
Minimum Detection Level and Constituents for Env. Science Lab
Monitoring system at LF -9/24/97 -10/3/97 (By Ed Mussier)
Monthly Inspections
Monitoring Wells -PCB Sample Results -April 1997
Sampling Costs
Sampling Plan 1994
Sampling Reports
Sampling Report -1997 -Borehole/Extraction Wells
Soil Analysis
Spray Irrigation System
Summary of Samples Analyzed for PCBs
Superfund Sampling 1990
Supplemental Site Investigation Plan -6/13/96 (draft)
Testing Program Integrity of the Cap
SCIENCE ADVISORS
Candidate Information and Correspondence
Correspondence -Joel Hirschhorn
Correspondence -Patrick Barnes
Progress Reports -Barnes/Hirschhorn
Science Advisor Contracts
Science Advisor -RFP
Science Advisor -Candidate Responses
PAULINE EWALD
Budget/Expenditures
Contract
Correspondence
ECO Report & Peer Review
Investigation
NEWS CLIPPING/RELEASES
News Releases
Newspaper Clippings
ALTERNATIVE ENVIRONMENTAL TECHNOLOGIES
Accelerated Solvent Extraction for PCB'S
AQUATERRA
Atlantis Environmental Systems
Bogart Environmental
Cherokee Environmental Group
Continental Environmental Services
ECHOS
EET, INC.
Envirogen
Environmental Technology (ET)
Environmental Technology Initiative
Geotesting Express
Groundwater Technology
International Technology Corporation (ITC)
IT Corporation
J.T. BAKER, INC.
Miscellaneous Technologies
OHM Corp
Publications
SOILTECH, INC.
Southdown Thermal Dynamics
Sun Environmental Co.
Thermotech Systems Corp.
YAKIMA, INC.
RESEARCH/STUDIES
Air/Energy Research Material
Articles and Publications (2 Files)
Bioremediation -CERCLA Enforcement
Bioremediation -RCRA Enforcement
Bioremediation -TSCA Enforcement
Disposal of PCB'S (ASTDR INFO)
Dioxin
Environmental Compliance Organization (Pauline Ewald)
PCB'S in Adipose Tissue
BCD Feasibility/Treatability Study
"The Construction of Environmental Justice Warren County" (dissertation by E.M. McGurty)
MISCELLANEOUS
Deborah Ferruccio (Expenses)
Files Located in AG Area Cabinets
BASE CATALYZED DECOMPOSITION
BCD Patent and License
BCD Process
BCD Pilot Scale Study/Preliminary Work
RFQ -BCD Pilot Scale Project
RFP -BCD Pilot Scale Project
ETG RFQ for Pilot Scale Project
ETG Phase I Pilot Scale Report
Evaluation of Phase I -Hirshhorn/Barnes
BCD DETOXIFICATION PROJECT DESIGN
ETG Phase II Detoxification Project
ETG Phase III Detoxification Project
ETG Phase II Preliminary Design Report-Cabinet
Landfill Topo Survey-1999 -PMB Office
ETG Phase III Final Design Work Plan (Notebook)-Cabinet
ETG Phase III Final Design (Notebooks)-Cabinet and AG Conference Room
ETG Phase III Final Design (Compact Disks)-Cabinet
TSCA PERMIT MONITORING
Letters to Region IV -1999 -Present
Notice ofNon-Compliance
Monthly Leachate Analyses (TSCA) -2000
Monthly Leachate Analyses (TSCA)-1999
Monthly Leachate Analyses (TSCA)-1998
Semiannual Sampling Analyses (TSCA) -2000
Semiannual Sampling Analyses (TSCA) -1999
Semiannual Sampling Analyses (TSCA) -1996-1998
PCB LANDFILL LEACHATE SYSTEM
Leachate Continuous Pumping System
Leachate Treatment Upgrade
Leachate Flowrate Monitoring
Landfill Water Level
DETOXIFICATION PROJECT CONTRACTING
Request for Alternative Contracting Method
Selection of Contractor for Oversight Services
Statements of Qualifications (Notebooks) -Cabinet
Selection of Contractor for Detoxification
COMMUNITY OUTREACH ACTIVITIES
Warren County PCB Landfill News Wire
Environmental Justice Grant -Warr en Family Institute
EPA Technical Outreach Program
CURRENT CONTRACTS
Patrick Barnes -Technical Community Advisor
Patrick Barnes -Technical Community Advisor (Notebook) -PMB's Desk
Earth Tech -Oversight Contractor
Earth Tech -Oversight Contractor (Notebook) -PMB's Desk
FINAL REPORTS -1983
OTHER
Final Report for PCB Waste Disposal Site -Department of Health Services
Final Report for PCB Waste Disposal Site -Sverdrup & Parcel
Final Report for PCB Waste Disposal Site -Department of Transportation
Monitoring Wells-RFP & Well Logs (with disk)
WARREN COUNTY PCB LANDFILL FILES
(PREVIOUS YEARS FILES BOXED)
General Correspondence 1977 Through 1992
Research & Dev. Program for the Destruction of PCBs (12111 Progress RPT.)
Final Technical Report DTD September 13, 1993
Application to EPA for PCB Disposal Site (BLACK NOTEBOOK)
BIOTEKNIKA INT'L, INC. Test Date Confirmation Reports (BROWN NOTEBOOK)
Sampling and Monitoring 1984
Alternative Treatment Technology 1984
ATTACHMENT 2 List of Documents Title Preparer Date Comment Location Local Resource Guide Warren County PCB Landfill Patrick A. Barnes 2000-10 AG Area Community Outreach and Involvement ETG Environmental, lnc./BFA Phase 111 -Final Design Plan Environmental Consultants 2000-03 AG Area ETG Environmental, lnc./BFA Phase 111 -Final Design Final Design Summary Report Environmental Consultants 2000-03 AG Area ETG Environmental, lnc./BFA Phase 111 -Final Design Health and Safety Plan Environmental Consultants 2000-03 AG Area ETG Environmental, lnc./BFA Phase Ill -Final Design Emergency Response Plan Environmental Consultants 2000-03 AG Area ETG Environmental, lnc./BFA Phase 111 -Final Design Site Operations Work Plan Environmental Consultants 2000-03 AG Area ETG Environmental, lnc./BFA Phase 111 -Final Design Performance Demonstration Plan Environmental Consultants 2000-03 AG Area ETG Environmental, lnc./BFA Phase 111 -Final Design Construction Quality Assurance Plan Environmental Consultants 2000-03 AG Area ETG Environmental, lnc./BFA Phase 111 -Final Design Air Monitoring Plan Environmental Consultants 2000-03 AG Area Final Verification/Confirmation Sampling ETG Environmental, lnc./BFA Phase Ill -Final Design Plan Environmental Consultants 2000-03 AG Area Construction Documents and Technical ETG Environmental, lnc./BFA Phase Ill -Final Design Specifications Environmental Consultants 2000-03 AG Area ETG Environmental, lnc./BFA Phase 111 -Final Design Complete Set of Design Drawings Environmental Consultants 2000-03 AG Area Detoxification Design Work Plan and ETG Environmental, lnc./BFA Schedule Environmental Consultants 1999-07 AG Area ETG Environmental, lnc./lCF Phase II -Preliminary Design Report PCB Landfill Detoxification Kaiser Engineers, Inc. 1998-03 AG Area Includes soil PCB Landfill Site Investigation Report Patrick Barnes/Joel Hirschhorn 1997-09 contaminate analyses AG Area Detoxification of Contaminated Soils Utilizing Base Catalyzed Decomposition Phase I -Pilot Scale Test Report (BCD) ETG Environmental, Inc. 1997-08 AG Area Report of Aquifer Tests on Recovery Well 8-1 is one of wells 8-1 Warren County PCB Landfill S&ME 1997-04 inside landfill. AG Area Warren County PCB Landfill Afton, NC GeoTesting Express 1997-04 Geotech analyses AG Area Evaluation of Soil Treatment Technologies for the PCB Landfill in Warren County, North Carolina ETG Environmental, Inc. 1997-03 AG Area Emergency Operation Plan for Multi-Warren County, North Carolina Hazards Warren County 1989-12 AG Area Page 1 12/07/2000 8:08 AM