NCD980602163_20001018_Warren County PCB Landfill_SERB C_RFQ Prequalification of Contractor for Detoxification-OCR

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~, NCDENR
JAMES 8 . HUNT JR.
GOVERNOR
BILL HOLMAN
SECRETARY
WILLIAM L. MEYER
DIRECTOR
\.-...,·tt::" .,..;.""'~~-~
NORTH CAROLINA DEPARTMENT OF
ENVIRONMENT AND NATURAL RESOURCES
October 18, 2000
Mr. John Brooks
Vice President
Roy F. Weston, Inc.
1400 Weston Way
P.O. Box 2653
West Cllester, PA 19380-1499
Re: PCB Landfill Detoxification Project
RFQ for Design/Build Contractor
Dear Mr. Brooks:
DIVISION OF WASTE MANAGEMENT
We have reviewed the pre-qualification statements submitted by interested contractors on October
6,2000.
We find that the following comply with the specific prequalification criteria as outlined in the
"Request for Qualifications for a Design/Build Contractor for the Detoxification of the Warren
County PCB Landfill Using the Base Catalyzed Decomposition Process."
♦ WRS Infrastructure and Environment, Inc.
♦ Roy F. Weston, Inc.
♦ IT Corporation
The following was found not to comply with the specific prequalification criteria as outlined in the
"Request for Qualifications for a Design/Build Contractor for the Detoxification of the Warren
County PCB Landfill Using the Base Catalyzed Decomposition Process."
♦ RMT North Carolina, Inc.
Sincerely,
Patricia M. Backus, PE
PCB Landfill Project Manager
Cc: Mr. Bill Meyer
Mr. Mike Kelly
Mr. Speros Fleggas, State Construction Office
Warren County PCB Landfill Clti:zens Advisory Board
W,iU --·-•·• 1646 MAIL SERVICE CENTER, RALEIGH, NORTH CAROLINA 27699· I 646
401 OBERLIN ROAD, SUITE 150, RALEIGH, NC 27605
PHONE [phone] FAX 9l9·715-3605
AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER • 50% RECYCLED/10% POST-CONSUMER PAPER
JAMES 8. HUNT JR.
GOVERNOR
;_ BILL HOLMAN
, 1 SECRETARY
I
.. ! l " ,,.r
• WILLIAM L: MEYER
DIRECTO!'
i:
i.
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.•
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,_
.......... ~ .. "":':_ -...,_, -•-t·_., ..... 4 ~, .............. ,,,_,
4•, ,. --:.,-;·.-.-;'·
NORTH CAROLINA DEPARTMENT OF
ENVIRONMENT AND NATURAL RESOURCES
October 18, 2000
Mr. Luke A Frantz, PE
President and CEO
WRS Infrastructure & Environment, Inc.
221 Hobbs Street, Suite 108
Tampa, FL 33619
Re: PCB Landfill Detoxification Project
RFQ for Design/Build Contractor
Dear Mr. Frantz:
DIVISION OF WASTE MANAGEMENT
We have reviewed the pre-qualification statements submitted by interested contractors on October
6,2000.
We find that the following comply with the specific prequalification criteria as outlined in the
"Request for Qualifications for a Design/Build Contractor for the Detoxification of the Warren
County PCB Landfill Using the Base Catalyzed Decomposition Process."
♦ WRS Infrastructure and Environment, Inc.
♦ Roy F. Weston, Inc.
♦ IT Corporation
The following was found not to comply with the specific prequalification criteria as outlined in the
"Request for Qualifications for a Design/Build Contractor for the Detoxification of the Warren
County PCB Landfill Using the Base Catalyzed Decomposition Process."
♦ RMT North Carolina, Inc.
Sincerely,
\:fJm:~k~
Patricia M. Backus, PE
PCB Landfill Project Manager
Cc: Mr. Bill Meyer
Mr. Mike Kelly
Mr. Speros Fleggas, State Construction Office
Warren County PCB Landfill Citizens Advisory Board
1646 MAIL SEl'tVICE CENTER, RALEIGH, NORTH CAROLINA 27699· 1 646
401 OBERLIN ROAD, SUJTE 1 !50, RALEIGH, NC 27605
PHONE 9111•733·4996 FAX [phone]
AN EQUAL OPPORTUNITY/ AFFIRMATIVE ACTION EMPLOYER • !50% RECYCLED/10% POST-CONSUMER PAPER
J,t.MES B . HUNT JR.
GOVERNOR
·, BILL HOLMil.N
,, ' SECRETARY . '
WILLIAM L. MEYER
l DIRECTOR >
,:
NORTH CAROLINA DEPARTMENT OF
ENVIRONMENT AND NATURAL RESOURCES
October 18, 2000
Mr. John H. Duffey
Director of Business Development
IT Corporation
11560 Great Oaks Way, Suite 500
Alpharetta, GA 30022-2424
Re: PCB Landfill Detoxification Project
RFQ for Design/Build Contractor
Dear John:
DIVISION OF WASTE MANAGEMENT
We have reviewed the pre-qualification statements submitted by interested contractors on October
6,2000.
We find that the following comply with the specific prequalification criteria as outlined in the
"Request for Qualifications for a Design/Build Contractor for the Detoxification of the Warren
County PCB Landfill Using the Base Catalyzed Decomposition Process."
♦ WRS Infrastructure and Environment, Inc.
♦ Roy F. Weston, Inc.
♦ IT Corporation
The following was found not to comply with the specific prequalification criteria as outlined in the
"Request for Qualifications for a Design/Build Contractor for the Detoxification of the Warren
County PCB Landfill Using the Base Catalyzed Decomposition Process."
♦ RMT North Carolina, Inc.
Sincerely, \W~fi?c~·
Patricia M. Backus, PE
PCB Landfill Project Manager
Cc: Mr. Bill Meyer
Mr. Mike Kelly
Mr. Speros Fleggas, State Construction Office
Warren County PCB Landfill Citizens Advisory Board
1646 MAIL SIERVICE CIENTIER, RALEIGH, NORTH CAROLINA 27699· I 646
401 OBERLIN ROAO, SUITE 150, RALEIGH, NC 27605
PHONE 919·733-4996 FAX 9 l 9-715-3605
AN EQUAL OPPORTUNITY/ AFFIRMATIVE ACTION EMPLOYER • 50% RECYCLE0/10% POST-CONSUMER PAPER
·~ r.~\"Y <1'~.;.
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~VA
NCDENR
JAMES B. HUNT JR,
GOVERNOR
BILL HOLMAN
. SECRETARY
WILLIAM L: MEYER
DIRECTOR
• l..;.J.":;
NORTH CAROLINA DEPARTMENT OF
ENVIRONMENT AND NATURAL RESOURCES
Octob& 18, 2000
Mr. David White
RMT North Carolina, Inc.
I 00 V erdae Boulevard
Greenville, SC 29607-3825
Re: PCB Landfill Detoxification Project
RFQ for Design/Build Contractor
Dear Mr. White:
DIVISION OF WASTE MANAGEMENT
We have reviewed the pre-qualification statements submitted by interested contractors on October
6,2000.
We find that the following comply with the specific prequalification criteria as outlined in the
"Request for Qualifications for a Design/Build Contractor for the Detoxification of the Warren
County PCB Landfill Using the Base Catalyzed Decomposition Process."
♦ -WRS Infrastructure and Environment, Inc.
♦ --Roy F. Weston, Inc.
♦ 11T Corporation
The following was found not to comply with the specific prequalification criteria as outlined in the
"Request for Qualifications for a Design/Build Contractor for the Detoxification of the Warren
County PCB Landfill Using the Base Catalyzed Decomposition Process."
♦ ·-RMT North Carolina, Inc.
Sincercl½
1
~ _ )
\;;O~h5-~
Patricia M. Bii:bts, PE
PCB Landfill Project Manager
Cc: Mr. Bill Meyer
Mr. Mike Kelly
Mr. Speros Fleggas, State Construction Office
Warren County PCB Landfill CTtizens Advisory Board
1646 MAIL SERVICE CENTER, RALEIGH, NORTH CAROLINA 27699-1646
401 OBERLIN ROAD, SUITE 150, RALEIGH, NC 27605
PHONE [phone] FAX [phone]
AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER • 50% RECYCLED/I 0% POST-CONSUMER PAPER
I
JAMES B . HUNT JR.
GOVERNOR
BILL HOLMAN
, ' SECRETARY
I,.
!' . '
WILLIAM L. MEYER
DIRECTOR
NORTH CAROLINA DEPARTMENT OF
ENVIRONMENT AND NATURAL RESOURCES
October 18, 2000
Mr. David White
RMT North Carolina, Inc.
I 00 V erdae Boulevard
Greenville, SC 29607-3825
Re: PCB Landfill Detoxification Project
RFQ for Design/Build Contractor
Dear Mr. White:
DIVISION OF WASTE MANAGEMENT
We have reviewed the pre-qualification statements submitted by interested contractors on October
6,2000.
We find that the following comply with the specific prequalification criteria as outlined in the
"Request for Qualifications for a Design/Build Contractor for the Detoxification of the Warren
County PCB Landfill Using the Base Catalyzed Decomposition Process."
♦ WRS Infrastructure and Environment, Inc.
♦ Roy F. Weston, Inc.
♦ IT Corporation
The following was found not to comply with the specific prequalification criteria as outlined in the
"Request for Qualifications for a Design/Build Contractor for the Detoxification of the Warren
County PCB Landfill Using the Base Catalyzed Decomposition Process."
♦ RMT North Carolina, Inc.
Patricia M. Backus, PE
PCB Landfill Project Manager
Cc: Mr. Bill Meyer
Mr. Mike Kelly
Mr. Speros Fleggas, State Construction Office
Warren County PCB Landfill Citizens Advisory Board
1646 MAIL SERVICE CENTER, RALEIGH, NORTH CAROLINA 27699-1646
401 OBERLIN ROAD, SUITE 150, RALEIGH, NC 27605
PHONE [phone] FAX [phone]
AN EQUAL OPPORTUNITY/ AFFIRMATIVE ACTION EMPLOYER -50% RECYCLE0/10% POST-CONSUMER PAPER
Patricia M. Backus, PE
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
Phone: [phone] ext. 308
Fax: [phone]
NCDENR
Fax
Mr. David White
To: RMT North Carolina, Inc.
Fax: [phone]
Phone: [phone]
Re:
PCB Landfill Detoxification Project
RFQ for Design/Build Contractor
From: Pat Backus
Pages: 2
Date: October 18, 2000
CC:
□ Urgent 0 For Review □ Please Comment □ Please Reply
• Comments:
You should receive the original in a few days by US Mail.
□ Please Recycle
JAMES B . HUNT JR.
GOVERNOR
BILL HOLMAN
SECRETARY
f
\ ' It , ' WILLIAM L. MEYER
OIRECTO"
NORTH CAROLINA DEPARTMENT OF
ENVIRONMENT AND NATURAL RESOURCES
October 18, 2000
Mr. John H. Duffey
Director of Business Development
IT Corporation
11560 Great Oaks Way, Suite 500
Alpharetta, GA 30022-2424
Re: PCB Landfill Detoxification Project
RFQ for Design/Build Contractor
Dear John:
DIVISION OF WASTE MANAGEMENT
We have reviewed the pre-qualification statements submitted by interested contractors on October
6,2000.
We find that the following comply with the specific prequalification criteria as outlined in the
"Request for Qualifications for a Design/Build Contractor for the Detoxification of the Warren
County PCB Landfill Using the Base Catalyzed Decomposition Process."
♦ WRS Infrastructure and Environment, Inc.
♦ Roy F. Weston, Inc.
♦ IT Corporation
The following was found not to comply with the specific prequalification criteria as outlined in the
"Request for Qualifications for a Design/Build Contractor for the Detoxification of the Warren
County PCB Landfill Using the Base Catalyzed Decomposition Process."
♦ RMT North Carolina, Inc.
Sincerely, \W~h?c~·
Patricia M. Backus, PE
PCB Landfill Project Manager
Cc: Mr. Bill Meyer
Mr. Mike Kelly
Mr. Speros Fleggas, State Construction Office
Warren County PCB Landfill CTtizens Advisory Board
1646 MAIL SERVICE CENTER, RALEIGH, NORTH CAROLINA 27699-1646
401 OBERLIN ROAD, SU_ITE 150, RALEIGH, NC 27605
PHONE [phone] FAX [phone]
AN EQUAL. OPPORTUNITY / AFFIRMATIVE ACTION EM PL.OYER -50% RECYCLED/I 0% POST-CONSUMER PAPER
Patricia M. Backus, PE
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
Phone: [phone] ext. 308
Fax: [phone] NCDENR
Fax
To:
Mr. John H. Duffey
Director of Business Development
IT Corporation
Fax: [phone]
Phone: [phone]
Re:
PCB Landfill Detoxification Project
RFQ for Design/Build Contractor
From: Pat Backus
Pages: 2
Date: October 18, 2000
CC:
□ Urgent 0 For Review □ Please Comment □ Please Reply
• Comments:
You should receive the original in a few days by US Mail.
□ Please Recycle
f ' ,
·y ·~.,~··:~;~ -'.~-,--
·~vA
f MCDENR
J.-.MES B . HUNT JR,
GOVERNOR
, BILL HOLM.-.N
SECRET.-.RY
WILLIAM L . MEYER
DIRECTOR
NORTH CAROLINA DEPARTMENT OF
ENVIRONMENT AND NATURAL RESOURCES
October 18, 2000
Mr. Luke A Frantz, PE
President and CEO
WRS Infrastructure & Enviromneot, Inc.
221 Hobbs Street, Suite 108
Tampa, FL 33619
Re: PCB Landfill Detoxification Project
RFQ for Design/Build Contractor
Dear Mr. Frantz:
DIVISION OF WASTE MANAGEMENT
We have reviewed the pre-qualification statements submitted by interested contractors on October
6,2000.
We find that the following comply with the specific prequalification criteria as outlined in the
"Request for Qualifications for a Design/Build Contractor for the Detoxification of the Warren
County PCB Landfill Using the Base Catalyzed Decomposition Process."
♦ WRS Infrastructure and Environment, Inc.
♦ Roy F. Weston, Inc.
♦ IT Corporation
The following was found not to comply with the specific prequalification criteria as outlined in the
"Request for Qualifications for a Design/Build Contractor for the Detoxification of the Warren
County PCB Landfill Using the Base Catalyzed Decomposition Process."
♦ RMT North Carolina, Inc.
Sincerely,
Vf)~~k~
Patricia M. Backus, PE
PCB Landfill Project Manager
Cc: Mr. Bill Meyer
Mr. Mike Kelly
Mr. Speros Fleggas, State Construction Office
Warren County PCB Landfill Citiz.ens Advisory Board
1646 MAIL SERVICE CENTER, RALEIGH, NORTH CAROLINA 27699·1646
401 OBERLIN ROAD, SUITE I SO, RALEIGH, NC 27605
PHONE [phone] FAX [phone]
AN EQUAL OPPORTUNITY / ,._FFIRMATIVE ACTION EMPLOYER • SO% RECYCLE0/10% POST-CONSUMER PAPER
Patricia M. Backus, PE
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
Phone: [phone] ext. 308
Fax: [phone]
Fax
Mr. Luke A. Frantz, PE
.. ~•··•·
NCDENR
To: President and CEO From: Pat Backus
VVRS Infrastructure & Environment Inc.
Fax: [phone]
Phone: [phone]
Re:
PCB Landfill Detoxification Project
RFQ for Design/Build Contractor
Pages: 2
Date: October 18, 2000
CC: Joe Gunn
Manager, Business Development
□ Urgent 0 For Review □ Please Comment □ Please Reply □ Please Recycle
• Comments:
You should receive the original in a few days by US Mail.
r
JAMES B. HUNT JR.
GOVERNOR
BILL HOLMAN
SECRETARY
WILLIAM L. MEYER
DIRECTOR
NORTH CAROLINA DEPARTMENT OF
ENVIRONMENT AND NATURAL RESOURCES
October 18, 2000
Mr. John Brooks
Vice President
Roy F. Weston, Inc.
1400 Weston Way
P.O. Box 2653
West Cllester, PA 19380-1499
Re: PCB Landfill Detoxification Project
RFQ for Design/Build Contractor
Dear Mr. Brooks:
DIVISION OF WASTE MANAGEMENT
We have reviewed the pre-qualification statements submitted by interested contractors on October
6,2000.
We find that the following comply with the specific prequalification criteria as outlined in the
"Request for Qualifications for a Design/Build Contractor for the Detoxification of the Warren
County PCB Landfill Using the Base Catalyzed Decomposition Process."
♦ WRS Infrastructure and Environment, Inc.
♦ Roy F. Weston, Inc.
♦ IT Corporation
The following was found not to comply with the specific prequalification criteria as outlined in the
"Request for Qualifications for a Design/Build Contractor for the Detoxification of the Warren
County PCB Landfill Using the Base Catalyzed Decomposition Process."
♦ RMT North Carolina, Inc.
Sincerely,
Patricia M. Backus, PE
PCB Landfill Project Manager
Cc: Mr. Bill Meyer
Mr. Mike Kelly
Mr. Speros Fleggas, State Construction Office
Warren County PCB Landfill Citizens Advisory Board
1646 MAIL SERVICE CENTER, RALEIGH, NORTH CAROLINA 27699· 1 646
401 OBERLIN ROAD, SUITE I 50, RALEIGH, NC 27605
PHONE [phone] FAX 9l 9-715-3605
AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER • 50o/o RECYCLED/I Oo/o POST-CONSUMER PAPER
Patricia M. Backus, PE
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
Phone: [phone] ext. 308
Fax : [phone]
Fax
To:
Mr. John Brooks
Vice President
Roy F. Weston, Inc.
Fax: [phone]
Phone: [phone]
Re:
PCB Landfill Detoxification Project
RFQ for Design/Build Contractor
MA
NCDENR
From: Pat Backus
Pages: 2
Date: October 18, 2000
CC:
□ Urgent 0 For Review □ Please Comment □ Please Reply □ Please Recycle
• Comments:
You should receive the original in a few days by US Mail.
Patricia M. Backus, PE
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
Phone: [phone] ext. 308
Fax: [phone]
Fax
To:
Carlton Dudding
Client Service Manger
Roy F. Weston, Inc.
Fax: [phone]
Phone: [phone]
Re:
PCB Landfill Detoxification Project
RFQ for Design/Build Contractor
From: Pat Backus
Pages: 2
Date: October 18, 2000
CC:
□ Urgent 0 For Review □ Please Comment □ Please Reply
• Comments:
FYI. Original is being sent to John Brooks .
□ Please Recycle
DATE T I ME
l 0 . 12 10: 31
1 0. 1 2 11: 29
1 0. 1 2 12 : 16
10. l 2 1 2: l 9
1 0 . 12 14:23
1 0. l 3 08:20
1 0. 13 1 1: 2 2
10. 13 14: 39
1 0. 1 3 15: 30
l 0. 1 3 16: 07
l 0. 1 3 16:20
1 0. 1 3 16:30
1 0. 1 6 J 2: 15
10. 16 1 4:04
1 0 . l 7 0 9:42
1 0 . l 7 0 9:43
1 0 . 1 7 1 2: 1 3
1 ,3. 1 7 1 2: 1 6
1 0. 1 7 1 2: 1 8
10. 1 7 1 2 : 21
1 0 . 1 7 12: 38
1 (1 . 1 7 12 : 55
10 . 1 8 ,39 : 59
l 0. 1 8 l 2: 54
10. 1 8 13: 01
10. 1 8 13: 03
1 0. 1 8 13:04
1 0. 1 8 13: 06
1 0. 1 8 13: 09
l 0. 1 8 1 3: 10
ACTII.JIT'r' REP ORT(TX)
10 .1 :::.2~)00 1 3 : 1 1
9197 153605 SO LID WASTE D I V
DUR ATI ON REMOTE re, MODE PA GES RESU LT
00 ' 24 " 91 9 767 6815 ECM l 0. K.
0 3' 3 4 " 919 782 958 5 ECM 2 0. K.
0 2' 11" 9180045 2 7 398 ECM 1 0. K.
00 ' 50 " 919 7 6 7 68 15 ECM 1 0. K.
01' 5 9 " 8 7 046636 040 ECM 5 0. K.
02' 08" 919 733 9413 ECM 5 0. K.
03 ' 30" 919 782 958 5 ECM 5 0. K.
01 ' 2 0 " 703+30879 05 ECM 4 0. K.
01 ' 0 9 " 425 6085 ECM 4 0. K.
01 '46 " 9198785328 ECM 2 0. K.
00 ' 00" 982858 2 5 G3 0 BUS Y
00' 32" 919 828 58 25 ECM 1 0. K.
01'03" _912~~,26012 ECM -... 1 0. K.
01' 2 9 " 1 33 6 731 4 c---,C' ..J L .J ECM 3 0. K.
00 ' 00 " 9 733 941 3 G3 0 INTERRUPT
00 ' 3 9" 9 1 9 733 '3 4 l 3 ECM 2 0. K.
00 ' 00 " 8 540983 9648 8 3 0 INTERRUPT
00 ' 00 " 91540983 9648 8 3 0 INTERRUPT
0 0 ' 51" 540 983 9468 ECM 2 0. K.
00 ' 22 " 919828 9 24 0 ECM 1 0. K.
01 ' 1 3" 2 5 2 +6 3 6 +0 '3 91 ECM 3 0. K.
00 J34 n 91 9 715 0 1 66 ECM 1 0 . K.
00 ' 0 0" 94 2 44 210 133 0 BUS Y
00 ' 00 " 94 2 44 2 10 L' 13 3 0 INTERR UPT
00' 3 8" 864281 0288 V ✓ EC M 1 0. K.
00 ' 4 2" 770 77 7 9 545 V EC M 2 0. K.
00 ' 41 " 8136849 177 v EC M 2 0. K.
00' 00" 86107013126 G3 0 INTERRUPT ,
00 ' 43 " 610701 3 1 2 6 v EC M 2 0. K.
0 0' 41" 919 46 2 6901 v EC M 2 0. K.
DATE T IME
1 0 . 1 2 1 7 : 05
10 . 12 1 9: 3 3
10. 13 '38 ! 35
10. 1 3 09:09
10. 13 10:22
1 0 . 1 3 1 0 : 56
10. 1 3 11: 4 0
1 0 . 1 3 1 2 : 1 4
10. 13 14:29
10. 13 15 : 3 6
10 . 1 3 15:42
10. 1 3 15:44
10. 1 3 15=.47
10. 1 3 15: 54
10. 1 4 1 9 : 19
1 0 . 1 6 10: 42
10 . 16 13: 39
10, 1 6 14: 2 5
10. 1t. 15: 2 3
10. 1 7 0 7:50
10. 1 7 08 :27
10. 1 7 08 :40
10. 1 7 09 :24
1 0 . 1 7 1 0: 14
1 0 . 1 7 1 1: 4 3
1 0 . 1 7 1 4: 1 3
10. 1 8 08 :23
10 . 1 8 09 : 11
10 . 18 ~3 9: 2 1
1 0 . 1 8 12 : 56
ACTIIJITV REP OF.:T (R:X:)
10 .18.200 0 1 3: 1 2
9197 1536 05 SO LI D WASTE DIU
DURATION REMOTE ID MODE PAGES RESULT
01'26" 3 1 02656673 ECM 2 0 . K .
00 ' 40" ECM 1 0 . K .
02' 10 " EC M 2 0 . K.
00' 58" 919 715 5 387 ECM 2 0. K .
01' 4 4 " 9 198389163 ECM 3 0. K .
00 1 53n 2523351059 ECM 1 0. K .
0 1 '31" 9 197 159595 ECM 4 0. K .
00' 43" ECM 1 0 . K .
00' 32" [phone] ECM 1 0 . K .
04' 34" ECM 12 0 . K .
00 ' 26" 19104860707 ECM 1 0 . K .
00' 45" 919 836 9908 ECM 1 0. K .
_, ____ . 0.:?.'.51 ". 919 83_§_ 9908 ECM 5 0. K •
01'5 7" ECM 3 0. K .
00 ' 28" ECM 1 0. K .
0 1 ' 1 7 " ECM 3 0. K .
00' 50" 4811522 ECM 2 0. K .
00' 43" ECM 2 0. K.
00 ' 34" 91971501E.E. ECM 1 0 . K .
00' 42" 8815634 ECM 2 0 . K .
11 ' 2 2" 706 546 2629 ECM 15 0. K .
01 ' 08" 9102287000 G3 2 0 . K .
01 '55" 2523385224 ECM 2 0 . K .
00' 53" 9197150166 ECM 1 0 . K .
01 ' 3 6 " 919 571 4718 ECM 3 0. K.
01 ' 0 9" 4042418750 ECM 2 0. K .
02' 43" 919 715 2879 G.,. ·J 3 0 . K .
0 0 ' 31 " 9102562171 ECM 1 0. K.
00 ' 43" 9197153060 63 1 0. K .
01 ' 4 9 " 9 19 733 2622 G3 2 0. K .
09: 23 OCT 18, 2000 ID: STATE CONST OFFICE TEL NO: 715-2:379 #8945 PAGE: 1/3
North Carolina Dept. of Administration
Stat e Construction Office
Location: Suite 45 0, 30 1 North Wilmington St. Raleigh, NC
Mailing Address: 1307 Mail Service Center, Raleigh, NC 27699-1307
Fax : [phone]
Voice: (9190 733-7962
Internet address for E-Mail : http://interscope2.doa.state.nc.us/sco/contacts.htm
To :
Company :
Fax Nu mber :
Phone Number :
From:
Fax Number:
Phone Number
Time Sent :
Pages:
Description :
Pat Backus
53 605
ELLEN M. CUTRONE
919-733-6609
919-733-7962 Ext: 22
Wednesday, Oct 18, 2000 09:23AM
3
From Speros Fleggas
09: 24 OCT 18, 2000 rn : STATE CONST OFFICE TEL r--1O : 715-2::::79 #8"345 PAGE: 2/3
811 WEST BAR.GETT STREET
RALEIGH. NOR111 CAROUNA 27603
July 12, 2000
Mr. GordonH. Rutherford, AJA, Director
A&E Services. CB #1800
1119,835.8818 PHONE
919.IW.6898FAX · 1111111
BROWN
JURKOWSKI
.AJlCIIITECl'URAL
COI.UBOUl'l\'E
The University of North Carolina at Oiapel Hill
103 Airport Road
Chapel Hill. North Carolina 27599-1800
Re: Medical Biomoleculnr Research Building .
UNC @ Chapel Hill School of Medicine
Chapel Hill, North Carolina
ID# ro96220301A
Dear Gordon:
We have reviewed the pre-qualification statements submitted by varioUJJ contractors on June 30,
2000. .
We find that the following comply with the specific prequalification criteria as outlined in
Document 00420.
General Contractors Concrete Fonnwork Contractors
• Oar1c Construction • Southern Pan Services Co.
• J. M. Thompson Co. • United Fonning, Inc.
• R N. Rouse & Co .• Inc. • Miller & Long Concrete Construction
• W. M. Jordan Co.
• Beers Construction Co. Concrete Placement Contradon
• T. A. Loving Company • Beers Construction Co.
• Miller & Long Concrete Construction
Electrical Contractors
• Watson Electrical Construction Excavation Contractors
• Starr Electric Company • Mellott Trucking & Supply Co.
• Aneco Electrical Construction • Jones Brothers, Inc.
• Bryant-Durham Electric Co.
Sheetmetal Contractors
Mechanical Contractors • SSM Industries, Inc.
• John JJ Kirlin, Inc. • Evans Sheet Metal, Inc.
• Bay Mechanical. Inc. • Sheet Metal Engineers, Inc.
• Watco Corporation
• Atlantic Coast Mechanical, Inc. Roofmg Contractors
• JDM Roof'mg Co., Inc.
Plumbing Contractors • Baker Roofmg Company
• John J. Kirlin, Jnc. • Hamlin Roofing Co.
• Bay Mechanical, Inc.
£00 ~ .L:)ml.LSNO::> 3.LVJ.S +-::>vra 8689 CC8 616 XVd tt:zT 00/Ll/Ol
09= 25 OCT 18, 2000 rn : STATE COf'lST OFFICE TEL no: 71:,-;:::379 #8945 PAGE : 3/3
Mr. Gordon H. Rutherford, AIA. Director
UNC-Chapel Hill .
July 12, 2000
Page2
Waterproofing Contractors
• ABG Caullcing Contractors
• Baker Roofing Company
• Charlotte Waterproofing Company
llilJI
The following were found not to comply with the specific prequalification criteria as Olltli.ned in
Document 00420.
General Contractors
• D. H. Griffin Construction Co. -Does
not have experience in two laboratories
of the size and scope of this project.
Mechanical Contractors
• Quality Mechanical Contractors -
Does not show experience on a project
of 1his type and size.
Plum.bing Contractors
• Quality Mechanical Contnu:tors -No
experience for a project of thi2' type
and si1.e.
Concrete Formwork Contractors
• Allied Concrete Forming -No
references submitted.
• American Pan & Engineering Co. -
We do not recommend qualifying
APEC on the basis of the work they
performed at the UNCJBSRC project.
Sheetmetal Contractors
• Stromberg Metal Works, Inc. -Not
· notari7.ed; no signature, references, etc.
Roofing Contract.ors
• AAR of North Carolina-Did not
submit signed qualification statement
· Architectural Collaborative, p.a.
LS:LV
cc: Mr. Larry Lord, Lord Aeck Sargent
Mr. Kent Brown, Lord Aeck Sargent
Ms. Ann Griffin. UNC School of Medicine
Mr. Speros Fleggas, State Construction Office
P:\7152\documcnts\Design\Pre-Qualilication\Ruthmord.doc
too~ J.OmLLSNO::> 3.LV..LS 4-::>vra. 8699 t~8 816 XVd st:zt 00/Ll/OT
DATE:
TO:
CC:
FROM:
RE:
MEMORANDUM
OCTOBER 13, 2000
SPEROS FLEGGAS, P.E.
DIRECTOR, STATE CONSTRUCTION OFFICE
MIKE KELLY, ED MUSSLER, BILL SESSOMS, DOLLIE BURWELL, BILL MEYER
PAT BACKUS
REQUEST FOR QUALIFICATIONS FOR DETOXIFICATION CONTRACTOR
The Request for Qualifications (RFQ) for a design/build contractor for the detoxification of the Warren
County PCB Landfill was advertised in the State Purchase Directory from September 15 to October 6. On
the closing date I received responses from the following firms: IT Corporation, RMT North Carolina, Roy
F. Weston, and WRS Infrastructure and Environment.
On October 12 a review team consisted of Mike Kelly, Ed Mussier, Bill Sessoms, and myself of the
Division of Waste Management and Dollie Burwell of the Warren County PCB Landfill Citizens Advisory
Board met to evaluate the responses based on the requirements set forth in the RFQ. We were extremely
impressed with the information provided by three of the respondents. The quality of their responses made
the review process easier and gave a level of comfort that the low bidder of the three will have the expertise
and experience needed for this job.
Based on the information provided, the firms deemed responsive and qualified by the review team were IT
Corporation, Roy F. Weston, and WRS Infrastructure and Environment. The review sheets for all four
firms are attached. Please review this information and advise if any further consideration is needed.
Thanks
Warren County PCB Landfill Detoxification Project
Qualifications Review Forms
PROJECT
FIRM
Warren County PCB Landfill Detoxification Project
IT Corporation of North Carolina, Inc.
CONTACT PERSON
PHONE
ADDRESS
John Duffey, Director of Business Development
770-663-1470
E-MAIL
1000 Perimeter Park Drive, Suite 1
Mprrisville, NC 27500-9291
[e-mail]
1. Was all requested inf01mation included?
ITEM YES NO
Letter of Interest ✓
Provider of Design/Engineering Services ✓
Provider of Construction Services ✓
Provider of Treatment Services ✓
Contact Information ✓
Nature of Business ✓
Financial statement ✓
Evidence of bonding capacity ✓
Any claims, lawsuits, or judgments ✓
Environment, health, and safety record ✓
Experience ✓
Project proposal ✓
Obtained and reviewed design ✓
Addenda acknowledgement ✓
• Designer/Engineer -IT Corporation
• Construction -IT Corporation
• Treatment -Midwest Soil Remediation
• Bonding -$300M+
2. Does respondent have required licenses?
LICENSE YES NO
Engineering ✓
General Contractors ✓
3. Does respondent have the experience requested?
AREA OF EXPERIENCE YES NO
Site preparation ✓
Construction of facilities ✓
Mobilization of equipment at soil ✓
remediation sites
Management of combined effmis of ✓
design, construction, and remediation (i.e.
design-build type project)
Experience with remediation projects ✓
involving at least 30,000 cubic yards of
soil
Experience with the solid or liquid phase ✓
BCD process
Knowledge of TSCA regulations ✓
Knowledge of PCB analytical methods ✓
Expe1ience with design of thermal ✓
remediation projects
Expe1ience in obtaining a TSCA permit ✓
for a the1mal treatment process
Experi,ence in obtaining other required ✓
permits ( especially in North Carolina)
Expe1ience in remedial design ( can be non ✓
the1mal)
Experience in using community resources ✓
and working cooperatively with site
owners and community
Expe1ience in completing projects on time ✓
and within budget
4. Does project proposal include the information requested?
ELEMENTS OF PROPOSAL YES NO
Organization and management plan ✓
Key personnel ✓
Experience working as a team ✓
ES&H ✓
Community participation ✓
Site layout and process equipment ✓
Explanation of differences from Phase III ✓
Design
Project schedule ✓
5. Does block process flow diagram reflect the process specifications in the Phase III
Design?
PROCESS ELEMENTS YES NO
Indirect thermal desorption ✓
Use of BCD process ✓
Equivalent gas treatment system ✓
Finished in two years or less ✓
6. Qualified?
YES
PROJECT
FIRM
Warren County PCB Landfill Detoxification Project
Roy F. Weston, Inc.
CONTACT PERSON
PHONE
ADDRESS
John Brooks, Vice-President
610-701-3088
1400 Weston Way
P. 0. Box 2653
E-MAIL
West Chester, PA 19380-1499
[e-mail]
1. Was all requested information included?
ITEM YES
Letter of Interest ✓
Provider of Design/Engineering Services ✓
Provider of Constrnction Services ✓
Provider of Treatment Services ✓
Contact Information ✓
Nature of Business ✓
Financial statement ✓
Evidence of bonding capacity ✓
Any claims, lawsuits, or judgments ✓
Environment, health, and safety record ✓
Expe1ience ✓
Project proposal ✓
Obtained and reviewed design ✓
Addenda acknowledgement ✓
• Designer/Engineer -Roy F. Wes ton
• Construction -Roy F. Weston
• Treatment-Envir-O-Process Technologies
• Bonding -$1 00M+
2. Does respondent have required licenses?
LICENSE YES
Engineering ✓
General Contractors *
NO
NO
* Will provide by time of contract execution as allowed in addenda.
3. Does respondent have the experience requested?
AREA OF EXPERIENCE YES NO
Site preparation ✓
Construction of facilities ✓
Mobilization of equipment at soil ✓
remediation sites
Management of combined efforts of ✓
design, construction, and remediation (i .e.
design-build type project)
Experience with remediation projects ✓
involving at least 30,000 cubic yards of
soil
Experience with the solid or liquid phase ✓
BCD process
Knowledge of TSCA regulations ✓
Knowledge of PCB analytical methods ✓
Experience with design of the1mal ✓
remediation projects
Experience in obtaining a TSCA permit ✓
for a the1mal treatment process
Expe1ience in obtaining other required ✓
permits (especially in N01th Carolina)
Experience in remedial design ( can be non ✓
thermal)
Expe1ience in using community resources ✓
and working cooperatively with site
owners and community
Expe1ience in completing projects on time ✓
and within budget
4. Does project proposal include the inf01mation requested?
ELEMENTS OF PROPOSAL YES NO
Organization and management plan ✓
Key personnel ✓
Expe1ience working as a team ✓
ES&H ✓
Community paiticipation ✓
Site layout and process equipment ✓
Explanation of differences from Phase III ✓
Design
Project schedule ✓
5. Does block process flow diagram reflect the process specifications in the Phase III
Design?
PROCESS ELEMENTS YES NO
Indirect the1mal desorption ✓
Use of BCD process ✓
Equivalent gas treatment system ✓
Finished in two years or less ✓
6. Qualified?
YES
PROJECT
FIRM
Warren County PCB Landfill Detoxification Project
WRS Infrastructure and Environment, Inc.
CONTACT PERSON
PHONE
ADDRESS
Luke A. Frantz, P.E., President and CEO
813-684-4400
E-MAIL
221 Hobbs Street, Suite 108
Tampa, FL 33619
[e-mail]
1. Was all requested infmmation included?
ITEM YES
Letter of Interest ✓
Provider of Design/Enginee1ing Services ✓
Provider of Constrnction Services ✓
Provider of Treatment Services ✓
Contact Infmmation ✓
Nature of Business ✓
Financial statement ✓
Evidence of bonding capacity ✓
Any claims, lawsuits, or judgments ✓
Environment, health, and safety record ✓
Expe1ience ✓
Project proposal ✓
Obtained and reviewed design ✓
Addenda acknowledgement ✓
NO
• Designer/Engineer -Arcadis Geraghty & Miller
• Construction -WRS
• Treatment -Environmental Chemical Corporation
• Bonding-$15M (single), $30M (aggregate)
2. Does respondent have required licenses?
LICENSE YES NO
Enginee1ing ✓
General Contractors *
* Has a GC License but not with all requirements. This can be provided by the
time of contract execution as allowed in the addenda.
3. Does respondent have the experience requested?
AREA OF EXPERIENCE YES NO
Site preparation ✓
Construction of facilities ✓
Mobilization of equipment at soil ✓
remediation sites
Management of combined effmis of ✓
design, construction, and remediation (i.e.
design-build type project)
Experience with remediation projects ✓
involving at least 30,000 cubic yards of
soil
Experience with the solid or liquid phase ✓
BCD process
Knowledge of TSCA regulations ✓
Knowledge of PCB analytical methods ✓
Experience with design of the1mal ✓
remediation projects
Expetience in obtaining a TSCA pe1mit ✓
for a the1mal treatment process
Expe1ience in obtaining other required ✓
permits (especially in N011h Carolina)
Expe1ience in remedial design ( can be non ✓
the1mal)
Expe1ience in using community resources ✓
and working cooperatively with site
owners and community
Expe1ience in completing projects on time ✓
and within budget
4. Does project proposal include the information requested?
ELEMENTS OF PROPOSAL YES NO
Organization and management plan ✓
Key personnel ✓
Expe1ience working as a team ✓
ES&H ✓
Community participation ✓
Site layout and process equipment ✓
Explanation of differences from Phase III ✓
Design
Project schedule ✓
5. Does block process flow diagram reflect the process specifications in the Phase III
Design?
PROCESS ELEMENTS YES NO
Indirect thermal desorption ✓
Use of BCD process ✓
Equivalent gas treatment system ✓
Finished in two years or less ✓
6. Qualified?
YES
PROJECT
FIRM
Warren County PCB Landfill Detoxification Project
RMT North Carolina, Inc.
David White
864-281-0030
CONTACT PERSON
PHONE
ADDRESS
E-MAIL
100 Verdae Boulevard
Greenville, SC 29607-3825
[e-mail]
1. Was all requested information included?
ITEM YES
Letter of Interest ✓
Provider of Design/Engineering Services ✓
Provider of Construction Services ✓
Provider of Treatment Services ✓
Contact Information ✓
Nature of Business ✓
Financial statement ✓
Evidence of bonding capacity ✓
Any claims, lawsuits, or judgments ✓
Environment, health, and safety record ✓
Expe1ience ✓
Project proposal ✓
Obtained and reviewed design
Addenda acknowledgement
• Designer/Engineer -RMT
• Construction -RMT
• Treatment -United Eco Systems
NO
✓*
✓
• Bonding-$7M (single), $25M (maximum)-RMT
• Bonding -$50M -United Eco Systems
* A representative from United Eco Systems did purchase a copy of the
design on CDs but a statement acknowledging that was not included.
2. Does respondent have required licenses?
LICENSE YES NO
Enginee1ing ✓
General Contractors *
* Has a GC License but not with all requirements. This can be provided by the
time of contract execution as allowed in the addenda.
3. Does respondent have the experience requested?
AREA OF EXPERIENCE YES NO
Site preparation ✓
Construction of facilities ✓
Mobilization of equipment at soil ✓
remediation sites
Management of combined efforts of ✓
design, construction, and remediation (i.e.
design-build type project)
Experience with remediation projects ✓
involving at least 30,000 cubic yards of
soil
Experience with the solid or liquid phase ✓
BCD process
Knowledge of TSCA regulations ✓
Knowledge of PCB analytical methods ✓
Experience with design of thermal ✓
remediation projects
Experience in obtaining a TSCA permit ✓
for a the1mal treatment process
Expe1ience in obtaining other required ✓
pe1mits (especially in Nmth Carolina)
Expe1ience in remedial design ( can be non ✓
the1mal)
Expe1ience in using community resources ✓
and working cooperatively with site
owners and community
Experience in completing projects on time ✓
and within budget
The film supplied a checklist indicating they had all the requested experience
except for the BCD process experience. However, in the judgment of the
evaluation team, their project information did not support their assertions.
4. Does project proposal include the information requested?
ELEMENTS OF PROPOSAL YES NO
Organization and management plan ✓
Key personnel ✓
Experience working as a team ✓
ES&H ✓
Community participation ✓*
Site layout and process equipment ✓
Explanation of differences from Phase III ✓
Design
Project schedule ✓
* A paragraph under this title was provided but was considered extremely poor
and not specific to the project. While words were provided, the evaluation team
felt it was not responsive to the community participation requirements of this
project.
A project schedule was included but was extremely limited and did not include
many important activities in the project.
5. Does block process flow diagram reflect the process specifications in the Phase III
Design?
PROCESS ELEMENTS YES NO
Indirect the1mal desorption ✓
Use of BCD process ✓
Equivalent gas treatment system ✓
Finished in two years or less ✓
As noted in 4, explanations of the differences between the system they proposed
and the Phase III design were not provided. Based on the block flow diagram and
process description, the primary treatment unit they propose is a direct the1mal
desorption system. The design specifications indicated in several places the
requirement for indirect the1mal desorption. The secondary treatment unit is a
combustion unit. Based on the temperatures indicated it would be an incinerator.
Incineration was ruled out as technology for this project several years ago. The
process flow diagram does not indicate the use of the BCD technology as 1s
required by statute.
6. Qualified?
NO
REQUEST FOR QUALIFICATIONS
DESIGN/BUILD CONTRACTOR FOR THE DETOXIFICATION
OF THE WARREN COUNTY PCB LANDFILL
USING THE BASE CATALYZED DECOMPOSITION (BCD) PROCESS
This Request for Qualifications (RFQ) solicits information from firms interested in performing the
design/build contractual services descnoed in the Scope of Work and Phase ill -Final Design Warren County PCB
Landfill Detoxification Project The North Carolina Department of Environment and Natural Resources -Division
of Waste Management (State) by this process is selecting contractors who will be eligible to respond to the Request
for Proposal (RFP) to detoxify the polychlorinated biphenyl (PCB)-contaminated soil contained in the Warren
County PCB Landfill.
The design/builder (detoxification contractor) maybe a single firm capable of providing design, construction,
and remediation services with its own forces; a joint venture of an engineering firm, a construction firm, and a
remediation services firm; or an engineering firm, construction firm, or remediation services firm providing either
design, construction, or remediation services respectively, itself, and providing the other services through an
appropriate subagreement
The selection of the detoxification contractor will be conducted using a two-phase process. In phase one, this
RFQ, the State is soliciting information from firms relating to their technical qualifications, experience with similar
projects, reputation with clients, financial strength, approach to implementing the project's requirements, and
organizational ability to provide the required design, construction, and remediation activities. A committee
composed of staff from the State Construction Office and the Division of Waste Management along with a
representative from the Warren County Community Advisory Board will review the information received. The
State wishes to select firms to advance to the next phase of the process based solely on the information obtained
from this RFQ . However, the State may request interviews with some or all of the respondents to answer questions
concerning their qualifications to facilitate the selection process.
Immediately following the selection, the firms identified will be provided with the RFP package. The package
will contain contract documents and specific instructions for the preparation of the proposal. The detoxification
contractor will be selected based on the lowest bid responsive to the RFP. Bids will be opened at a public bid
opening with the apparent low bidder announced. The State will review the opened bids for completeness and
responsiveness to the RFP. The final bid award will be announced shortly after this review. The State intends to
sign a contract and issue a notice to proceed within 60 days of the selection of the detoxification contractor.
Proposed Schedule for the Selection Process
ACTIVITY DATE
Issue RFQ September 15, 2000
Closing date for RFQ October 6, 2000
Review of qualifications October 9-20, 2000
Issue RFP October 23, 2000
Last date for pre-bid questions November 2, 2000
Mandatory pre-bid meeting November 9, 2000
Closing date for RFP November 21 , 2000
Public bid opening November 21, 2000
Part I
General
A. The project, "Detoxification of Warren County PCB Landfill", was given an exemption under G.S. 143-
135.26 for alternative contracting by the State Building Commission on April 25, 2000. The alternative
contracting method approved was the design-build method.
B. Send all responses using the format described in Part JV of this request directly to:
Patricia M. Backus, PE
North Carolina Department of Environment and Natural Resources
Division of Waste Managemmt
401 Oberlin Road, Suite 150
Raleigh, NC 27605
C. Sealed packages will be received at the address specified until 4:00 p.m., October 6, 2000.
D. Refer technical inquiries to:
Patricia M. Backus, PE
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
[phone] Ext 308
E. All responses will be open for inspection and review by the Division of Waste Management, the State
Construction Office, the Warren County PCB Landfill Citizens Advisory Board, and the public. Trade
secrets and proprietary information provided cannot be safeguarded.
F. Telegraphic Offers: Telegraphic and facsimile information will not be considered; however, information
may be modified by such means if the modifications are received prior to the closing date and time and
provided a signed original follows within five business days.
G. Cost for Preparation: The State will not reimburse respondents for costs incurred in the preparation and
submission of a statement of qualifications.
B. Licenses: This RFQ references licenses that are required for this project Contact information for some of
the licensing agencies is provided in this RFQ. Most of the websites mentioned contain excerpts from the
North Carolina General Statutes and/or Administration Code pertaining to their requirements and authority.
The Statues can be viewed from the North Carolina General Assembly website,
htlp://www.ncga.state.nc.us/. The technical contact will support the respondents, if needed, in their efforts
to obtain licensing information. However, it is the respondent's responsibility to understand licensing
requirements, to contact the appropriate licensing boards if there are questions, and to ensure that
the respondent can legally provide the services they are offering.
I. Changes in detoxification contractor: Any change in a detoxification contractor, such a change in the
makeup of a joint venture, after prequalification will be considered a new, unqualified detoxification
contractor. The new detoxification contractor can request a review for requalification. The request must be
2
in writing with the signatures of all the parties involved. It should include a reason for the change and
include a new qualification package following the format listed in this RFQ. It must be submitted at least
two weeks prior to the RFP closing date. The State reserves the right to reject the new detoxification
contractor if in its opinion the contractor does not meet the qualifications of the previously qualified
detoxification contractor.
J. Documents: The following documents have been produced concerning the detoxification of the Warren
County PCB Landfill.
□ Phase I -Pilot Scale Test Report
Detoxification of Contaminated Soils Utilizing Base Catalyzed Docomposition
Warren County, North Carolina
□ Phase II -Preliminary Design Report
PCB Landfill Detoxification
Warren County, North Carolina
□ Phase III -Final Design Report and Drawings
Warren County PCB Landfill Detoxification Project
Warren County, North Carolina
These documents are available to review or copy at the Division of Waste Management Solid Waste File
Room. The file access procedures for the division are in Attachment 1. The complete Phase III Final
Design will also available on CDs at a cost of $45. A statement indicating that a copy of the design has
been obtained and reviewed must be included in the response to this RFQ.
K. Site Visits: Visits to the Warren County PCB Landfill can be scheduled by contacting the technical
representative. The RFP will require a mandatory site visit
L. Bonding: The project will require bid and performance bonding. The RFP will provide the details of this
requirement.
M. Historically Underutiliz.ed Businesses (HUB) and Community Participation: The State will encourage and
require information documenting a "good faith" effort to include HUB and local businesses and individuals
in the detoxification projoct The target HUB participation for state projects is l 0%.
3
Part II
BACKGROUND OF PROJECT
A. History of the Detoxification Effort
In 1982 a landfill permitted under the Toxic Substances Control Act (TSCA) was constructed in Warren
County, North Carolina. The purpose of the landfill was to contain soil that had been contaminated by the illegal
spraying of liquids containing PCBs along 210 miles of road in North Carolina The contaminated roadsides were
listed on the National Priorities List and the Warren County PCB Landfill was the selected remedy under the
Superfund. Many in the community felt that Warren County was the selected location because it had a
predominantly minority population and was one of the poorer counties in the state. Residents and civil rights leaders
vehemently protested the location of the landfill in Warren County. That community activism was considered the
"watershed event" that brought environmental justice to the national level
The governor ofNorth Carolina at the time, James B. Hunt, Jr., wrote a letter to the citizens promising that the
State would "push as hard as it can for detoxification of the landfill when and if the appropriate and feasible
technology is developed." A study conducted in the mid-1980s concluded that no such technology was available.
When Governor Hunt was re-elected in 1994, a Joint Warren County/State PCB Landfill Working Group (Working
Group) was established to study the status of the landfill and determine the feasibility of detoxification. The North
Carolina General Assembly appropriated $1 million for this purpose. An extensive site assessment was conducted
in 1997 and detoxification technologies were researched and evaluated at the bench-scale. After Phase I -Pilot
Scale Testing using material from the landfill, the Working Group selected Base Catalyzed Decomposition (BCD)
as the best and safest process for the site. The process met the Working Group's treatment requirements plus
fulfilled the objectives to destroy the PCBs rather than just separating them from the soil and to conduct the
detoxification onsite to prevent contamination of other areas of the county.
The General Assembly supported the Working Group's selection when in Session Law 1998-212 it
incorporated a section that stated "based catalyzed decomposition (BCD) technology shall be used to detoxify
the landfill". It also stated "treatment standards for residual concentrations of contaminants remaining in
the soil shall be 200 parts per billion for PCBs and 200 parts per trillion toxicity equivalent concentration
(TEQ) for dioxins/furans."
A Phase II -Preliminary Design for the detoxification using the BCD process was completed in 1998 and
estimated the treatment and restoration cost at $14-20M. The General Assembly provided $8M in 1999 to be used
for the detoxification of the landfill. EPA has offered to provide in-kind services to support the TSCA permitting
process including sample collection and analysis and a waiver of the EPA portion of the BCD licensing. Additional
funding will be needed; however, the State can enter into a phase-funded contract based on the funds currently
available. (Note that the Davis-Bacon Act requires that each contract over $2,000 to which the United State is a
party for the construction, alteration, or repair of public buildings or public works will contain a clause setting forth
the minimum wages to be paid to various classes of laborers and mechanics employed. In addition to the Davis-
Bacon Act, prevailing wage provisions are included in approximately 60 statutes. If a construction project is funded
or assisted under one of these statutes, the Davis-Bacon prevailing wage provisions may apply to the project All
federal funds for the detoxification project have not been identified. Information addressing this issue will be
included in the RFP.) Phase III -Final Design, which is a detailed combination of technical and performance
specifications for the project, was completed in March of 2000. The construction, treatment, and demobiliz.ation
elements of the detoxification project are expected to require 18-24 months.
The selection of a detoxification technology completed the mission of the Working Group. A new Citizens
Advisory Board (CAB) was established in 1999. Their mission is to work together with the State to complete
detoxification of the landfill. Their role includes serving as a liaison to the State on behalf of the Warren County
4
community, providing education and updates to the community about PCB Landfill issues, and developing
specifications for detoxification of the landfill and for the selection of a contractor.
The State has also selected an oversight contractor to advise the State and represent the State's interests during
the detoxification project The oversight contractor will also perform perimeter air monitoring. Contract
negotiations with the firm are in progress.
B. Site Description
The State owns and maintains a closed landfill (July 1983) containing PCB-contaminated soils in Warren
County, North Carolina. This landfill is pennitted under the TSCA and contains approximately 40,000 cubic yards
(60,000 tons) of contaminated soil The soil came from the illegal disposal of PCB-coDtaminated liquids along
North Carolina roadsides.
The landfill is located on a 142-acre tract ofland on the east side of SR 1604 approximately 1.5 to 2.0 miles
from the intersection of SR 1604 and US 401, 2-3 miles south of Warrenton. The State owns approximately 19
acres of the tract and Warren County owns the remaining acreage surrounding the State's property. The
containment area of the landfill cell occupies approximate 3.8 acres and is enclosed by a fence. The county property
is undeveloped and land adjacent to the county property is either undeveloped or used for agricultural purposes.
The landfill surface dimension is approximately 300' x 550' with a depth of approximately 25' of
contaminated soil at the center of the landfill. The landfill has PVC and clay caps and liners and a dual leachate
collection system. No leachate has ever been detected in the lower system. Leachate from the upper system is
treated using sand and activated carbon filters before discharging to an 800,000 gallon unlined collection pond. A
spray irrigation (non-discharge) pennit is maintained for the facility, so that any accumulated treated leachate can be
routed to an irrigation system installed along the crest of the landfill. This system has never been used because
significant accumulation has never been occurred. There is no existing National Pollutant Discharge Elimination
System permit for the site. The unpaved entrance road is maintained by the North Carolina Department of
Transportation and was designed to handle large soil-laden dump trucks.
A large amount of water accumulated in the landfill due to heavy rainfalls during the filling of the landfill
Leachate that collected in the sump was pumped once a month for many years but had little effect on the water level
The water level eventually reached 13 to 14 feet. Over the past year and a half the State has been continuously
pumping leachate from the landfill and reduced the level to approximately three feet.
PCB-contaminated soils contained in the landfill have been physically characterized as coarse-grained, with
less than 300/o passing through a #200 sieve. Their liquid limit and plasticity index is 25 and 8 respectively. Total
organic or humic content is less than 2%. The average concentration of PCBs is approximately 350 ppm with a
range of 150 to almost 900 ppm. The PCBs are a mixture of PCB congeners with approximately 61% Aroclor 1260,
27% Aroclor 1254, and 12% Aroclor 1242 by weight. Other chemicals such as chlorinated benzenes, furans, and
dioxins are present in ppq to ppb concentrations.
The existing TSCA permit requires that the State sample the leachate system monthly and the monitoring wells
surrounding the landfill, nearby surface water, and sediments in the nearby stream semi-annually. No PCBs have
been detected in these samples.
5
Part III
DETOXIFICATION PROJECT DESCRIPTION
The Phase III -Final Design included the following elements.
□ Completed site and area surveys
□ Site layout and logistics
□ Soil material handling
□ Building, Structures, Parking and Personnel Support Areas
□ Infrastructure Improvements including improvements to access road and perimeter road and extension
of water service to the site
□ Stormwater Management
□ Construction or assembly and setup of equipment
□ Excavation of the Landfill
□ PCB Soil Treatment and Process Design
□ Confinnation/V erification Sampling
□ Decontamination
o Backfilling and Final Grading
□ Project Work Plans
• Community Involvement Plan
• Project Health and Safety Plan
• Performance Demonstration Plan
• Air Monitoring Plan (Note: the oversight contractor will perfonn perimeter air monitoring.)
• Site Operations Plan
• Quality Assurance Project Plan
• Final V erification/Confinnation Sampling Plan
• Construction Quality Assurance Project Plan
• Emergency Response Plan
The complete Phase III Final Design is available to review or copy at the Division of Waste Management Solid
Waste File Room. The file access procedures for the division are in Attachment 1. The design will also be available
on CD at a cost of$45. A statement indicating that a copy of the design has been obtained and reviewed must
be included in the response to this RFQ. The following briefly describes some of the work that will be needed
during the detoxification project
1. Completion of Detoxification Project Design
The Phase III Final Design is a detailed combination of technical and perfonnance specifications. However, not
all process drawings have been completed and a professional engineer has not sealed any of the drawings. The
detoxification contractor will be required to add design and shop drawings specific to their approach to the
detoxification project while meeting the requirements that will be set forth more in the Final Design, to have a
professional engineer review and seal the drawings, and to obtain permits.
In addition to experience, the entity that will be providing design professional services will have to be legally
qualified to provide engineering services in North C-arolina as required by G.S. 89C. Infonnation, guidance, and
applications can be obtained from the sources listed below. Applications for the licensure of businesses can be
downloaded from the Board's website.
6
North Carolina Board of Examiners for Engineers and Surveyors
310 West Millbrook Road
Raleigh, NC 27609
Telephone:
Fax:
919-841-4000
919-841-4012
Internet web site: http://www.ncbels.org
Linda Peace
Supervisor of Firm Licensure
Telephone: [phone] ext 102
lbpeace(al.ncbels.org
David Tuttle
Board Counsel
Telephone: [phone] ext 111
dslu lll [e-mail]
2. BCD Licensing
As stated previously, the selected process for remediation of the site is BCD. The BCD process was invented
and patented by the U. S. Environment Protection Agency's (EPA) National Risk Management Research Laboratory
(NRMRL). (Information on the process and licensing can be obtained from George Huffinan at U.S. EPA/
NRMRL, 513-569-7431 ). In an effort to support this project and the use of BCD, EPA has offered to wave the EPA
portion (65%) of the licensing fee.
3. Community Outreach and Involvement
The State considers open communication with the community and use of community resources on this project
as an integral part to its success. Several efforts are already underway to provide accomplish this.
The Warren Family Institute (WFI) in Warrenton is anticipating funding of an environmental justice grant in
October from the EPA to provide a Community Involvement Coordinator and Job Developer. They will be
providing the majority of outreach efforts through newsletters, presentations to community groups, job skills
training, and identification of local resources. In the meantime, the State has hired a Technical Community Advisor
to start these efforts and to cross train the WFI personnel once their grant is received. While the detoxification
contractor will not be directing these efforts, they will be expected to work cooperatively with the State, the
oversight contractor, the CAB, and others in the community to support these efforts.
The detoxification contractor will be expected to use these resources and will be required to make a "good
faith" effort to use community resources for the project and to provide documentation of that effort
4. Treatment Related Permits and Demonstration Testing
The detoxification treatment process will consist of several processing areas including a solid phase BCD
thermal desorption step, a liquid phase BCD reaction step, an air pollution control system, a process water treatment
system, and a stormwater process treatment system. In Phase I Pilot Testing, the process demonstrated its
capability to meet the stringent treatment requirements established by the Working Group of residual concentrations
of 200 parts per billion for PCBs and 200 parts per trillion TEQ for dioxins/furans. Other processing requirements
are that the concentration of contaminants in the air measured during excavation and processing at the property line
not exceed 8 x 10-4 micrograms per cubic meter PCBs and 5 x 10·8 micrograms per cubic meter TEQ for dioxins. It
7
is the goal of the State and the CAB that the property requires no further operations or maintenance after the
detoxification and that the property can be used to benefit the community.
The PCB Landfill is subject to TSCA regulations (40 CFR 761). Because the BCD process has not been
permitted under TSCA regulations, the detoxification contractor will be required to obtain a TSCA permit for the
treatment process through EPA Headquarters. The existing Warren County PCB Landfill permit will also require
modification and approval through Region IV to conduct the remediation. The detoxification contractor will be the
owner of the TSCA BCD process permit The permit will be a national permit and last for five years. The State is
the owner of the TSCA landfill permit and will obtain the modification but may require assistance from the
detoxification contractor. The State has met and discussed permitting issues with Mr. Winston Lue and Mr. Hiroshi
Dodahara of the National Program Olemicals Division and Mr. Craig Brown of the Pesticides and Toxic Substances
Branch of Region IV.
The TSCA permitting process requires the submission of a detailed application describing the process and
demonstration testing with the equipment to prove the process meets the requirements set forth in the TSCA
regulations. The permit application will also include a request for approval to allow the shakedown of equipment
using landfill soil. TSCA regulators will be onsite during the demonstration testing and will sample all output
streams including the process stack gas. EPA has offered to provide assistance through the Superfund Innovation
Technology Evaluation Program during the preparation of the permit application and the demonstration testing.
This assistance will include the analysis of samples that support efforts to obtain the TSCA permit
In addition to TSCA, demonstration testing will also need to include testing requirement for State air permits
and to prove that the process can meet the more stringent treatment goals of the project as stated in the State law.
TSCA and North Carolina Division of Air Quality personnel have indicated they will work with the treatment firm
to resolve differences in stack design and stack testing requirements.
5. Site Preparation and Construction
Site preparation and construction activities include activities such as clearing and grubbing; construction and
installation of access roads, parking areas, fences, lighting, liners, erosion control structures, storm water system,
etc.; construction of pads, berms and sumps in the process operating areas according to the design; installation of
utilities, and construction and installation of facilities (e.g., trailers, material storage, showers, metal buildings, etc.).
Water is not currently available at the site necessitating the installation of an environmental 6-inch water line from
the county water line at SR 1604 to the site. Electric service will also need to be upgraded.
In addition to experience, the entity that will be providing construction services should present evidence of
qualifications to provide general construction services in North Carolina as required by G.S. 87. Based on the nature
of this project, an unlimited license will be required with unlimited classification or classification in the following
specialties: H (Grading and Excavating), S (Concrete Construction), PU (Fuel Distribution), PU (Water Lines and
Sewer Lines), S (Metal Erection). Information and applications can be obtained from the sources listed below.
Mailing Address:
Courier Address:
Telephone:
FAX:
North Carolina Licensing Board for General Contractors
P. 0 . Box 17187
Raleigh, NC 27619
North Carolina Licensing Board for General Contractors
3739 National Drive, Suite 225
Raleigh, NC 27612
919 571-4183
919 571-4703
Internet web site: http://www.nclbgc.net
8
6. Equipment Mobilization, Startup, and Shakedown
Specific details are provided in the Phase III -Final Design. The Final Design estimated that equipment
mobilization would begin within 5-6 months after signing a contract TSCA regulators have indicated that the
permit application could include testing of the equipment with contaminated soil. The Final Design also provided
an estimate th.at shakedown of equipment would be complete by 9-10 months after the signing of a contract The
State wishes to meet or beat these estimates.
7. Processing of PCB Landfill Detoxification
Specific details concerning processing of soil and confirmation and verification sampling are provided in the
Phase III -Final Design. The Final Design estimated that remediation of the soil would require approximately one
year. Again, the State wishes to meet or best this estimate.
8. Decontamination and Demobilization, and Restoration of the site
The restoration/demobilization phase will include backfilling of material; decontamination, dismantlement, and
demobilization; and removal of the temporary structures from the site. Warren County would like to redevelop the
site for use by the community. One possibility is as a recreational area. However, a specific plan for this has not
been developed and the current restoration plan is to return the site to a grassy field condition. If the county does
develop a plan before completion of the detoxification, the State would like to restore the site to accommodate their
plan if project funds are available.
9. Project Closeout
• Participate in final review of project to ensure that all contract requirements were completed.
• Review lien releases
• Approve final invoice
• Insure that all documentation and files are transferred to the State
• Prepare a final report documenting that all detoxification project requirements have been met
including a summary of all activities and data associated with the completion of the detoxification
9
Part IV
Response Information and Format
Each respondent to this RFQ should submit frve copies of the requested infonnation and follow the outline
listed below. Each copy should be in an individual 3-ring, 3-in or less binder. The respondent should try to limit
responses to supplying only the infonnation requested using the fonnat requested to facilitate evaluation of the
qualification.
A. Letter or Interest
A short narrative as to the respondent's interest, particular abilities and qualification related to this project
Please limit this to two pages.
B. Title Page
The title page should include the following :
Statement of Qualifications
Design/Build Services
PCB Landfill Detoxification and Redevelopment Project
Warren County, North Carolina
Prepared for:
The State of North Carolina
Department of Environment and Natural Resources
Division of Waste Management
Raleigh, North Carolina
Prepared by:
List name offirm(s) that would be supplying services and firm location. If the response is for anything other that a
single firm providing design, construction, and remediation services please identify which firm responsible for each
of the three services and their location. If a teaming effort, also identify the name to be used to identify your team.
Closing date ofrequest
C. Respondent Information Summary Section
(Note: If a single firm does not provide design, construction, and remediation services; provide the following
information for each firm.)
l. Respondent's Firm Name
Provide the legal firm name of the respondent.
2. Respondent's Legal Street Address and Mailing Address
Provide the firm's legal office street address and mailing address. If the contractor has a North Carolina
office that would be providing services, please provide this address also. Indicate a single address that
should be used for all future correspondence concerning this project
3. Principal Contact's Telephone Number, Fax Number, and E-mail Address
Provide the daytime phone number including area code of the respondent's authorized contact with the
authority to bind the respondent and answer questions concerning the information provided. This should be
one person regardless of whether a single firm or a team of firms.
4. Nature of Business
Provide information describing the legal business entity, size, and organizational structure of the
respondent and length of time providing the services requested. Provide the year the firm was established
and any former contractor names.
5. Firm's Licenses
Provide licenses or other information reflecting the ability of the firm to do business in North Carolina and
to provide specialized services. This project requires that the frrm providing design service be
licensing as an engineering firm in North Carolina and that the firm providing construction services
have a general contractors license in North Carolina.
6. Financial Statement
Provide a copy of your latest certified financial statement (Note: Again, if a single firm does not provide
all design, construction, and remediation services; provide the information for each firm.)
Provide evidence ofrespondent's bonding capacity, current situation with regard to significant claims
and/or lawsuits, and any pending or outstanding judgements of any significant siz.e.
D. Environment, Health, and Safety Record
l. Provide a brief overview of the firm's ES&H program.
2. Provide the firm's Experience Modification Rate (EMR), Occupational Safety and Health Administration
(OSHA) Recordable, and Lost Workday rates for the previous three years.
3. Indicate whether the firm has received any citations from OSHA or other regulatory organizations during
the previous three years.
E. Experience on Similar Remediation Projects
1. Summary of experience/knowledge
The respondent should present infonnation addressing the following list of experience/knowledge as an
indication of their ability to perform the services required for this project.
a. Experience in site preparation, construction of facilities, and mobiliz.ation of equipment at sites where
soil treatment was involved.
b. Relevant management experience for design, construction, and remediation that indicates
respondent's ability to manage the combined efforts of a design-build project
c. Experience with projects involving the treatment of at least 30,000 cubic yards of soil contaminated
with PCBs using thermal desorption.
d. Experience with the BCD process in either the solid or liquid phase.
e. Knowledge ofTSCA regulations.
f. Knowledge of PCB analytical methods.
g. Experience in remedial design of thermal remediation processes.
h. Experience in obtaining a TSCA permit for a thermal treatment process.
1. Experience in obtaining other required permits (air, storm water, etc.), especially in North Carolina
J. Knowledge ofTSCA regulations.
k. Knowledge of PCB analytical methods.
I. Experience in remedial design.
II
m. Experience in using community resources and working cooperatively with site owners and
community.
n. Exptrience in completing projects on-time and within budget
2. Specific projects
Provide information on two specific projects that best illustrate the respondent's experience/knowledge to
provide the services required for this project based on list above. Make sure to include the following.
a. Project name and location
b. Specific participation in project (prime, treatment, oversight, construction, etc.)
c. Quantity of soil treated
d. Treatment goals
e. Actual treatment achieved
f. Regulatory requirements for the project
g. Data indicating the use of local residents, local suppliers, local subcontractors, and HUB-type firms
on the project
h. Reference(s) to contact concerning the project. The respondent should contact the reference to verify
their availability and phone number.
F. Project Proposal
The Phase III -Final Design is a detailed combination of technical and performance specifications for the
project In this section the respondent has the opportunity to provide information on how they would propose to
implement and complete the project The information in this project proposal plus the specifications in the
Final Design will be considered the respondent's basis for bid if they are selected to participate in the RFP
stage. This section should include at a minimum the following.
1. Organization and Management Plan
Provide an organization chart to illustrate responsibilities and location of individuals and reporting and
lines of communication for the respondent. This section could include several charts to adequately cover
the three major services of this project design, construction, and remediation. Add any additional
information to clarify the information manage the combined efforts of a design-build project
2. Key Personnel
Identify key individuals that will be involved in providing services for this contract. Include short resumes
to identify the specific knowledge, experience and capability of the individuals to perform in the role
assigned. The resume should include the individual's education, licenses, and registrations plus examples
of similar projects where the individual held similar responsibilities.
3. Exptrience Working as a Team
Indicate the experience of the key personnel in working together on the similar projects.
4. ES&H
Provide basic information about your ES&H policies for this project and technical support that will be
available for this project Identify initial and continuing training will be provided to individuals working on
the site and to emergency response personnel in the community. Explain how accidents and incidents are
investigated and resolved.
5. Community Participation
Indicate employment, services, and supplies that you would anticipate could be obtained from the local area
and those that cannot based on similar project experience.
12
6. Site Layout and Process Equipment
The Final Design does contain some performance driven specifications that allow limited flexibility in
equipment design. Provide a block flow diagram of your treatment process and a site layout indicating
material flow and equipment placement The proposed diagram should reflect the specifications in the
Final Design and the required BCD process and not significantly differ from what is in the Final Design.
Describe major equipment items such the thermal desorber, components of the gas treatment system, the
liquid BCD treatment system, and components of the water treatment system If any major equipment is
different from what is specified in the Final Design, explain how it differs from the specification and why
the performance will be at least equivalent If appropriate, explain why the use of different equipment is
justified. If the proposed site layout is different from the Final Design, provide justification for the
difference.
7. Project Schedule
Present a project schedule that reflects the respondent's approach and ability to implement and complete
the project.
13
ATTACHMENT 1
North Carolina Department of Environment and Natural Resources
Division of Waste Management
File Access Procedures
The Division of Waste Management has four sections. The section names are: Hazardous Waste, Solid Waste,
Superfund and Underground Storage Tank (UST). The mailing address for the Hazardous Waste, Solid Waste and
Superfund files rooms is 401 Oberlin Road, Mail Service Center #1646, Raleigh, NC 27699-1646. The address for
the Underground Storage Tank file room is Parker-Lincoln Building, 2728 Capital Boulevard, Mail Service Center
#1637, Raleigh, NC 27699-1637.
The sections maintain separate file rooms to assist the public with requests to review files. Due to resource
limitations, however, we are unable to provide file search and copy services. You may wish to hire someone to
perfonn your search. A number of firms listed in your telephone directory's yellow pages provide this service.
If you choose to use a copying service and/or file search firm, you must send a letter addressed to the
appropriate section's file room. The letter should include your name, firm name, address, telephone number and the
name of the company whose file you want reviewed. All fees for services rendered by the copying and/or file search
firm, including payment for file copies, must be handled directly between you and the firm.
Each file room can handle only one appointment at a time, so you should schedule your appointment with the
appropriate file room soon in order to gather the information within the time frame you desire. If you will be
visiting 401 Oberlin Road, you will need to get a visitor's pass and a parking pass from the receptionist in Suite 150.
The Parker-Lincoln Building does not require visitor or parking passes.
The reviewer should reserve a specific block of time when the appointment is made. If you need to access more
than one section's file room, you will need to make a separate appointment for each file room.
Specific files must be identified and requested at the time an appointment is made. If you need to know the
approximate thickness of these files for copying purposes, please ask the file room staff to check for you.
Anyone arriving at the file rooms without an appointment will be allowed to view files to the extent that time,
space, and staff supervision are available.
In the file rooms listed below, the first 25 copies that you make per request are free. There is a charge of
10 cents per page after the first 25 copies. Large-scale map copies are $3.00 each. Payment must be made at
the time you make your copies. Charges for $1 or less can be paid in cash; charges over $1 must be paid by
check. There is a $20 service fee for all returned checks.
Hazardous Waste Section
For access to a specific Haz.ardous Waste Section (RCRA) file, the reviewer should send a letter, telephone
request (919/733-2178, ext. 311), or fax [phone]) to the Hazardous Waste Section File Room, Division of
Waste Management (see address above).
Solid Waste Section
For access to a specific Solid Waste Section file, the reviewer should send a letter, telephone request (919/733-
0692, ext 310), or fax [phone]) to the Solid Waste Section File Room, Division of Waste Management (see
address above).
14
Superfund Section
For access to a specific Superfund Section file, the reviewer should send a letter, telephone request (9I 9n33-
2801, ext 328), or fax [phone]) to the Superfund Section File Room, Division ofWaste Management (see
address above).
UST Section
For access to specific UST files, the reviewer should send a letter to the Underground Storage Tank Section,
Division of Waste Management (see address above); fax [phone]); or telephone request to the following:
compliance, 919/733-1308; incidents (spills, releases), 919/733-1315; or state trust fund, 919/733-1332.
15
REQUEST FOR QUALIFICATIONS
DESIGN/BUILD CONTRACTOR FOR THE DETOXIFICATION
OF THE WARREN COUNTY PCB LANDFILL
USING THE BASE CATALYZED DECOMPOSITION (BCD) PROCESS
This Request for Qualifications (RFQ) solicits infonnation from finns interested in perfonning the
design/build contractual services described in the Scope of Work and Phase III -Final Design Warren County PCB
Landfill Detoxification Project. The North Carolina Department of Environment and Natural Resources -Division
of Waste Management (State) by this process is selecting contractors who will be eligible to respond to the Request
for Proposal (RFP) to detoxify the polychlorinated biphenyl (PCB)-contaminated soil contained in the Warren
County PCB Landfill.
The design/builder (detoxification contractor) maybe a single finn capable of providing design, construction,
and remediation services with its own forces; a joint venture of an engineering finn, a construction firm, and a
remediation services firm; or an engineering firm, construction firm, or remediation services firm providing either
design, construction, or remediation services respectively, itself, and providing the other services through an
appropriate subagreement.
The selection of the detoxification contractor will be conducted using a two-phase process. In phase one, this
RFQ, the State is soliciting information from firms relating to their technical qualifications, experience with similar
projects, reputation with clients, financial strength, approach to implementing the project's requirements, and
organizational ability to provide the required design, construction, and remediation activities. A committee
composed of staff from the State Construction Office and the Division of Waste Management along with a
representative from the Warren County Community Advisory Board will review the information received. The
State wishes to select firms to advance to the next phase of the process based solely on the infonnation obtained
from this RFQ. However, the State may request interviews with some or all of the respondents to answer questions
concerning their qualifications to facilitate the selection process.
Immediately following the selection, the firms identified will be provided with the RFP package. The package
will contain contract documents and specific instructions for the preparation of the proposal. The detoxification
contractor will be selected based on the lowest bid responsive to the RFP. Bids will be opened at a public bid
opening with the apparent low bidder announced. The State will review the opened bids for completeness and
responsiveness to the RFP. The final bid award will be announced shortly after this review. The State intends to
sign a contract and issue a notice to proceed within 60 days of the selection of the detoxification contractor.
Proposed Schedule for the Selection Process
ACTMTY DATE
Issue RFQ September 15, 2000
Closing date for RFQ October 6, 2000
Review of qualifications October 9-20, 2000
Issue RFP October 23, 2000
Last date for pre-bid questions November 2, 2000
Mandatory pre-bid meeting November 9, 2000
Closing date for RFP November 21, 2000
Public bid opening November 21 , 2000
Part I
General
A. The project, "Detoxification of Warren County PCB Landfill", was given an exemption under G.S. 143-
135.26 for alternative contracting by the State Building Commission on April 25, 2000. The alternative
contracting method approved was the design-build method.
B. Send all responses using the format described in Part IV of this request directly to:
Patricia M. Backus, PE
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
C. Sealed packages will be received at the address specified until 4:00 p.m., October 6, 2000.
D. Refer technical inquiries to:
Patricia M. Backus, PE
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
[phone] Ext 308
E. All responses will be open for inspection and review by the Division of Waste Management, the State
Construction Office, the Warren County PCB Landfill Citizens Advisory Board, and the public. Trade
secrets and proprietary information provided cannot be safeguarded.
F. Telegraphic Offers: Telegraphic and facsimile information will not be considered; however, information
may be modified by such means if the modifications are received prior to the closing date and time and
provided a signed original follows within five business days.
G. Cost for Preparation: The State will not reimburse respondents for costs incurred in the preparation and
submission of a statement of qualifications.
H. Licenses: This RFQ references licenses that are required for this project Contact information for some of
the licensing agencies is provided in this RFQ. Most of the websites mentioned contain excerpts from the
North Carolina General Statutes and/or Administration Code pertaining to their requirements and authority.
The Statues can be viewed from the North Carolina General Assembly website,
hllp://www.ncga.state.nc.us/. The technical contact will support the respondents, if needed, in their efforts
to obtain licensing information. However, it is the respondent's responsibility to understand licensing
requirements, to contact the appropriate licensing boards if there are questions, and to ensure that
the respondent can legally provide the services they are offering.
I. Changes in detoxification contractor: Any change in a detoxification contractor, such a change in the
makeup of a joint venture, after prequalification will be considered a new, unqualified detoxification
contractor. The new detoxification contractor can request a review for requalification. The request must be
2
in writing with the signatures of all the parties involved. It should include a reason for the change and
include a new qualification package following the format listed in this RFQ. It must be submitted at least
two weeks prior to the RFP closing date. The State reserves the right to reject the new detoxification
contractor if in its opinion the contractor does not meet the qualifications of the previously qualified
detoxification contractor.
J. Documents: The following documents have been produced concerning the detoxification of the Warren
County PCB Landfill.
□ Phase I -Pilot Scale Test Report
Detoxification of Contaminated Soils Utilizing Base C.atalyzed Decomposition
Warren County, North Carolina
□ Phase II -Preliminary Design Report
PCB Landfill Detoxification
Warren County, North Carolina
□ Phase III -Final Design Report and Drawings
Warren County PCB Landfill Detoxification Project
Warren County, North Carolina
These documents are available to review or copy at the Division of Waste Management Solid Waste File
Room. The file access procedures for the division are in Attachment 1. The complete Phase III Final
Design will also available on CDs at a cost of $45. A statement indicating that a copy of the design has
been obtained and reviewed must be included in the response to this RFQ.
K. Site Visits: Visits to the Warren County PCB Landfill can be scheduled by contacting the technical
representative. The RFP will require a mandatory site visit
L. Bonding: The project will require bid and performance bonding. The RFP will provide the details of this
requirement.
M. Historically Underutiliz.ed Businesses (HUB) and Community Participation: The State will encourage and
require information documenting a "good faith" effort to include HUB and local businesses and individuals
in the detoxification project The target HUB participation for state projects is 10%.
3
Part II
BACKGROUND OF PROJECT
A. History of the Detoxification Effort
In 1982 a landfill pennitted under the Toxic Substances Control Act (TSCA) was constructed in Warren
County, North Carolina. The pmpose of the landfill was to contain soil that had been contaminated by the illegal
spraying of liquids containing PCBs along 210 miles of road in North Carolina. The contaminated roadsides were
listed on the National Priorities List and the Warren County PCB Landfill was the selected remedy under the
Superfund. Many in the community felt that Warren County was the selected location because it had a
predominantly minority population and was one of the poorer counties in the state. Residents and civil rights leaders
vehemently protested the location of the landfill in Warren County. That community activism was considered the
''watershed event" that brought environmental justice to the national level
The governor ofNorth Carolina at the time, James B. Hunt, Jr., wrote a letter to the citiz.ens promising that the
State would "push as hard as it can for detoxification of the landfill when and if the appropriate and feasible
technology is developed." A study conducted in the mid-1980s concluded that no such technology was available.
When Governor Hunt was re-elected in 1994, a Joint Warren County/State PCB Landfill Working Group (Working
Group) was established to study the status of the landfill and determine the feasibility of detoxification. The North
Carolina General Assembly appropriated $1 million for this purpose. An ex.tensive site assessment was conducted
in 1997 and detoxification technologies were researched and evaluated at the bench-scale. After Phase I -Pilot
Scale Testing using material from the Iandfili the Working Group selected Base Catalyzed Decomposition (BCD)
as the best and safest process for the site. The process met the Working Group's treatment requirements plus
fulfilled the objectives to destroy the PCBs rather than just separating them from the soil and to conduct the
detoxification onsite to prevent contamination of other areas of the county.
The General Assembly supported the Working Group's selection when in Session Law 1998-212 it
incorporated a section that stated "based catalyzed decomposition (BCD) technology shall be used to detoxify
the landfill". It also stated "treatment standards for residual concentrations of contaminants remaining in
the soil shall be 200 parts per billion for PCBs and 200 parts per trillion toxicity equivalent concentration
(TEQ) for dioxins/furans."
A Phase II -Preliminary Design for the detoxification using the BCD process was completed in 1998 and
estimated the treatment and restoration cost at $ l 4-20M. The General Assembly provided $8M in 1999 to be used
for the detoxification of the landfill. EPA has offered to provide in-kind services to support the TSCA permitting
process including sample collection and analysis and a waiver of the EPA portion of the BCD licwsing. Additional
funding will be needed; however, the State can enter into a phase-funded contract based on the funds currently
available. (Note that the Davis-Bacon Act requires that each contract over $2,000 to which the United State is a
party for the construction, alteration, or repair of public buildings or public works will contain a clause setting forth
the minimum wages to be paid to various classes of laborers and mechanics employed. In addition to the Davis-
Bacon Act, prevailing wage provisions are included in approximately 60 statutes. If a construction project is funded
or assisted under one of these statutes, the Davis-Bacon prevailing wage provisions may apply to the project All
federal funds for the detoxification project have not been identified. Information addressing this issue will be
included in the RFP.) Phase III -Final Design, which is a detailed combination of technical and performance
specifications for the project, was completed in March of 2000. The construction, treatment, and demobilization
elements of the detoxification project are expected to require 18-24 months.
The selection of a detoxification technology completed the mission of the Working Group. A new Citizens
Advisory Board (CAB) was established in 1999. Their mission is to work together with the State to complete
detoxification of the landfill. Their role includes serving as a liaison to the State on behalf of the Warren County
4
community, providing education and updates to the community about PCB Landfill issues, and developing
specifications for detoxification of the landfill and for the selection of a contractor.
The State has also selected an oversight contractor to advise the State and represent the State's interests during
the detoxification project The oversight contractor will also perform perimeter air monitoring. Contract
negotiations with the firm are in progress.
B. Site Description
The State owns and maintains a closed landfill (July 1983) containing PCB-contaminated soils in Warren
County, North Carolina. This landfill is pennitted under the TSCA and contains approximately 40,000 cubic yards
(60,000 tons) of contaminated soil The soil came from the illegal disposal of PCB-contaminated liquids along
North Carolina roadsides.
The landfill is located on a 142-acre tract ofland on the east side of SR 1604 approximately 1.5 to 2.0 miles
from the intersection of SR 1604 and US 401, 2-3 miles south of Warrenton. The State owns approximately 19
acres of the tract and Warren County owns the remaining acreage surrounding the State's property. The
containment area of the landfill cell occupies approximate 3.8 acres and is enclosed by a fence. The county property
is undeveloped and land adjacent to the county property is either undeveloped or used for agricultural purposes.
The landfill surface dimension is approximately 300' x 550' with a depth of approximately 25' of
contaminated soil at the center of the landfill. The landfill has PVC and clay caps and liners and a dual leachate
collection system. No leachate has ever been detected in the lower system. Leachate from the upper system is
treated using sand and activated carbon filters before discharging to an 800,000 gallon unlined collection pond. A
spray irrigation (non-discharge) pennit is maintained for the facility, so that any accumulated treated leachate can be
routed to an irrigation system installed along the crest of the landfill. This system has never been used because
significant accumulation has never been occurred. There is no existing National Pollutant Discharge Elimination
System permit for the site. The unpaved entrance road is maintained by the North Carolina Department of
Transportation and was designed to handle large soil-laden dump trucks.
A large amount of water accumulated in the landfill due to heavy rainfalls during the filling of the landfill.
Leachate that collected in the sump was pumped once a month for many years but had little effect on the water level.
The water level eventually reached 13 to 14 feet. Over the past year and a half the State has been continuously
pumping leachate from the landfill and reduced the level to approximately three feet.
PCB-contaminated soils contained in the landfill have been physically characterized as coarse-grained, with
less than 30°/c, passing through a #200 sieve. Their liquid limit and plasticity index is 25 and 8 respectively. Total
organic or humic content is less than 2%. The average concentration of PCBs is approximately 350 ppm with a
range ofl50 to almost 900 ppm. The PCBs are a mixture of PCB congeners with approximately 61% Aroclor 1260,
27% Aroclor 1254, and 12% Aroclor 1242 by weight. Other chemicals such as chlorinated benzenes, furans, and
dioxins are present in ppq to ppb concentrations.
The existing TSCA permit requires that the State sample the leachate system monthly and the monitoring wells
surrounding the landfill, nearby surface water, and sediments in the nearby stream semi-annually. No PCBs have
been detected in these samples.
5
Part III
DETOXIFICATION PROJECT DESCRIPTION
The Phase III -Final Design included the following elements.
□ Completed site and area surveys
□ Site layout and logistics
□ Soil material handling
□ Building, Structures, Parking and Personnel Support Areas
□ Infrastructure Improvements including improvements to access road and perimeter road and extension
of water service to the site
□ Stormwater Management
□ Construction or assembly and setup of equipment
□ Excavation of the Landfill
□ PCB Soil Treatment and Process Design
□ Confirmation/Verification Sampling
□ Decontamination
□ Backfilling and Final Grading
□ Project Work Plans
• Community Involvement Plan
• Project Health and Safety Plan
• Performance Demonstration Plan
• Air Monitoring Plan (Note: the oversight contractor will perform perimeter air monitoring.)
• Site Operations Plan
• Quality Assurance Project Plan
• Final Verification/Confirmation Sampling Plan
• Construction Quality Assurance Project Plan
• Emergency Response Plan
The complete Phase III Final Design is available to review or copy at the Division of Waste Management Solid
Waste File Room. The file access procedures for the division are in Attachment 1. The design will also be available
on CD at a cost of$45. A statement indicating that a copy of the design has been obtained and reviewed must
be included in the response to this RFQ. The following briefly describes some of the work that will be needed
during the detoxification project
1. Completion of Detoxification Project Design
The Phase III Final Design is a detailed combination of technical and performance specifications. However, not
all process drawings have been completed and a professional engineer has not sealed any of the drawings. The
detoxification contractor will be required to add design and shop drawings specific to their approach to the
detoxification project while meeting the requirements that will be set forth more in the Final Design, to have a
professional engineer review and seal the drawings, and to obtain permits.
In addition to experience, the entity that will be providing design professional services will have to be legally
qualified to provide engineering services in North Carolina as required by G.S. 89C. Information. guidance, and
applications can be obtained from the sources listed below. Applications for the licensure of businesses can be
downloaded from the Board's website.
6
North Carolina Board of Examiners for Engineers and Surveyors
310 West Millbrook Road
Raleigh, NC 27609
Telephone:
Fax:
919-841-4000
919-841-4012
Internet web site: http://www.ncbels.org
Linda Peace
Supervisor ofFirm Licensure
Telephone: [phone] ext 102
lbpeace(al:ncbels.org
David Tuttle
Board C.Ounsel
Telephone: [phone] ext. 111
ds1ulllc@;J1cbcls.org
2. BCD Licensing
As stated previously, the selected process for remediation of the site is BCD. The BCD process was invented
and patented by the U. S. Environment Protection Agency's (EPA) National Risk Management Research Laboratory
(NRMRL). (Infonnation on the process and licensing can be obtained from George Huffman at U.S . EPA/
NRMRL, 513-569-7431 ). In an effort to support this project and the use of BCD, EPA has offered to wave the EPA
portion (65%) of the licensing fee.
3. Community Outreach and Involvement
The State considers open communication with the community and use of community resources on this project
as an integral part to its success. Several efforts are already underway to provide accomplish this.
The Warren Family Institute (WFI) in Warrenton is anticipating funding of an environmental justice grant in
October from the EPA to provide a C.Ommunity Involvement Coordinator and Job Developer. They will be
providing the majority of outreach efforts through newsletters, presentations to community groups, job skills
training, and identification of local resources. In the meantime, the State has hired a Technical Community Advisor
to start these efforts and to cross train the WFI personnel once their grant is received. While the detoxification
contractor will not be directing these efforts, they will be expected to work cooperatively with the State, the
oversight contractor, the CAB, and others in the community to support these efforts.
The detoxification contractor will be expected to use these resources and will be required to make a "good
faith" effort to use community resources for the project and to provide documentation of that effort.
4. Treatment Related Permits and Demonstration Testing
The detoxification treatment process will consist of several processing areas including a solid phase BCD
thennal desorption step, a liquid phase BCD reaction step, an air pollution control system, a process water treatment
system, and a stonnwater process treatment system. In Phase I Pilot Testing, the process demonstrated its
capability to meet the stringent treatment requirements established by the Working Group of residual concentrations
of 200 parts per billion for PCBs and 200 parts per trillion TEQ for dioxins/furans. Other processing requirements
are that the concentration of contaminants in the air measured during excavation and processing at the property line
not exceed 8 x 10-4 micrograms per cubic meter PCBs and 5 x 10·8 micrograms per cubic meter TEQ for dioxins. It
7
--.
is the goal of the State and the CAB that the property requires no further operations or maintenance after the
detoxification and that the property can be used to benefit the community.
The PCB Landfill is subject to TSCA regulations (40 CFR 761). Because the BCD process has not been
permitted under TSCA regulations, the detoxification contractor will be required to obtain a TSCA permit for the
treatment process through EPA Headquarters. The existing Warren County PCB Landfill permit will also require
modification and approval through Region IV to conduct the remediation. The detoxification contractor will be the
owner of1he TSCA BCD process permit The permit will be a national permit and last for five years. The State is
the owner of the TSCA landfill permit and will obtain the modification but may require assistance from the
detoxification contractor. The State has met and discussed permitting issues with Mr. Winston Lue and Mr. Hiroshi
Dodahara of the National Program Cllemicals Division and Mr. Oaig Brown of the Pesticides and Toxic Substances
Branch of Region IV.
The TSCA permitting process requires the submission of a detailed application descnbing the process and
demonstration testing with the equipment to prove the process meets the requirements set forth in the TSCA
regulations. The permit application will also include a request for approval to allow the shakedown of equipment
using landfill soil. TSCA regulators will be onsite during the demonstration testing and will sample all output
streams including the process stack gas. EPA has offered to provide assistance through the Superfund Innovation
Technology Evaluation Program during the preparation of the permit application and the demonstration testing.
This assistance will include the analysis of samples that support efforts to obtain the TSCA permit
In addition to TSCA, demonstration testing will also need to include testing requirement for State air permits
and to prove that the process can meet the more stringent treatment goals of the project as stated in the State law.
TSCA and North Carolina Division of Air Quality personnel have indicated they will work with the treatment firm
to resolve differences in stack design and stack testing requirements.
S. Site Preparation and Construction
Site preparation and construction activities include activities such as clearing and grubbing; construction and
installation of access roads, parking areas, fences, lighting, liners, erosion control structures, storm water system,
etc.; construction of pads, berms and sumps in the process operating areas according to the design; installation of
utilities, and construction and installation offacilities (e.g., trailers, material storage, showers, metal buildings, etc.).
Water is not currently available at the site necessitating the installation of an environmental 6-inch water line from
the county water line at SR 1604 to the site. Electric service will also need to be upgraded.
In addition to experience, the entity that will be providing construction services should present evidence of
qualifications to provide general construction services in North Carolina as required by G.S. 87. Based on the nature
of this project, an unlimited license will be required with unlimited classification or classification in the following
specialties: H (Grading and Excavating), S (Concrete Construction), PU (Fuel Distribution), PU (Water Lines and
Sewer Lines), S (Metal Erection). Information and applications can be obtained from the sources listed below.
Mailing Address:
Courier Address:
Telephone:
FAX:
North Carolina Licensing Board for General Contractors
P. 0 . Box 17187
Raleigh, NC 27619
North Carolina Licensing Board for General Contractors
3739 National Drive, Suite 225
Raleigh, NC 27612
919 571-4183
919 571-4703
Internet web site: http://www.nclbgc.net
8
6. Equipment Mobilization, Startup, and Shakedown
Specific details are provided in the Phase III -Final Design. The Final Design estimated that equipment
mobilization would begin within 5-6 months after signing a contract TSCA regulators have indicated that the
permit application could include testing of the equipment with contaminate:d soil. The Final Design also provided
an estimate that shakedown of equipment would be complete by 9-10 months after the signing of a contract The
State wishes to meet or beat these estimates.
7. Processing of PCB Landfill Detoxification
Specific details concerning processing of soil and confirmation and verification sampling are provided in the
Phase III -Final Design. The Final Design estimated that remediation of the soil would require approximately one
year. Again, the State wishes to meet or best this estimate.
8. Decontamination and Demobilization, and Restoration of the site
The restoration/demobiliz.ation phase will include backfilling of material; decontamination, dismantlement, and
demobiliz.ation; and removal of the temporary structures from the site. Warren County would like to redevelop the
site for use by the community. One possibility is as a recreational area. However, a specific plan for this has not
been developed and the current restoration plan is to return the site to a grassy field condition. If the county does
develop a plan before completion of the detoxification, the State would like to restore the site to accommodate their
plan if project funds are available.
9. Project Closeout
• Participate in final review of project to ensure that all contract requirements were completed.
• Review lien releases
• Approve final invoice
• Insure that all documentation and files are transferred to the State
• Prepare a final report documenting that all detoxification project requirements have been met
including a summary of all activities and data associated with the completion of the detoxification
9
Part IV
Response Information and Format
Each respondent to this RFQ should submit fIVe copies of the requested information and follow the outline
listed below. Each copy should be in an individual 3-ring, 3-in or less binder. The respondent should try to limit
responses to supplying only the information requested using the format requested to facilitate evaluation of the
qualification.
A. Letter or Interest
A short narrative as to the respondent's interest, particular abilities and qualification related to this project.
Please limit this to two pages.
B. Title Page
The title page should include the following:
Statement of Qualifications
Design/Build Services
PCB Landfill Detoxification and Redevelopment Project
Warren County, North Carolina
Prepared for:
The State ofNorth Carolina
Department of Environment and Natural Resources
Division of Waste Management
Raleigh, North Carolina
Prepared by:
List name of firm (s) that would be supplying services and firm location. If the response is for anything other that a
single firm providing design, construction, and remediation services please identify which firm responsible for each
of the three services and their location. If a teaming effort, also identify the name to be used to identify your team.
Closing date of request
C. Respondent Information Summary Section
(Note: If a single firm does not provide design, construction, and remediation services; provide the following
information for each firm.)
1. Respondent's Firm Name
Provide the legal firm name of the respondent.
2. Respondent's Legal Street Address and Mailing Address
Provide the firm's legal office street address and mailing address. If the contractor has a North Carolina
office that would be providing services, please provide this address also. Indicate a single address that
should be used for all future correspondence concerning this project
3. Principal Contact's Telephone Number, Fax Number, and E-mail Address
Provide the daytime phone number including area code of the respondent's authorized contact with the
authority to bind the respondent and answer questions concerning the information provided. This should be
one person regardless of whether a single firm or a team of firms.
4. Nature of Business
Provide information describing the legal business entity, size, and organizational structure of the
respondent and length of time providing the services requested. Provide the year the firm was established
and any fooner contractor names.
5. Firm's Licenses
Provide licenses or other information reflecting the ability of the firm to do business in North Carolina and
to provide specialized services. This project requires that the firm providing design service be
licensing as an engineering firm in North Carolina and that the firm providing construction services
have a general contractors license in North Carolina.
6. Financial Statement
Provide a copy of your latest certified financial statement (Note: Again, if a single firm does not provide
all design, construction, and remediation services; provide the information for each firm.)
Provide evidence ofrespondent's bonding capacity, current situation with regard to significant claims
and/or lawsuits, and any pending or outstanding judgements of any significant siz.e.
D. Environment, Health, and Safety Record
1. Provide a brief overview of the firm's ES&H program.
2. Provide the flan's Experience Modification Rate (EMR), Occupational Safety and Health Administration
(OSHA) Recordable, and Lost Workday rates for the previous three years.
3. Indicate whether the firm has received any citations from OSHA or other regulatory organizations during
the previous three years.
E. Experience on Similar Remediation Projects
1. Summary of experience/knowledge
The respondent should present infmmation addressing the following list of experience/knowledge as an
indication of their ability to perform the services required for this project
a. Experience in site preparation, construction of facilities, and mobilization of equipment at sites where
soil treatment was involved.
b. Relevant management experience for design, construction, and remediation that indicates
respondent's ability to manage the combined efforts of a design-build project
c. Experience with projects involving the treatment of at least 30,000 cubic yards of soil contaminated
with PCBs using thermal desorption.
d. Experience with the BCD process in either the solid or liquid phase.
e. Knowledge ofTSCA regulations.
f. Knowledge of PCB analytical methods.
g. Experimce in remedial design of thermal remediation processes.
h. Experimce in obtaining a TSCA permit for a theonal treatment process.
1. Experience in obtaining other required permits (air, stoon water, etc.), especially in North Carolina
j . Knowledge ofTSCA regulations.
k. Knowledge of PCB analytical methods.
1. Experience in remedial design.
11
m. Experience in using community resources and working cooperatively with site owners and
community.
n. Experience in completing projects on-time and within budget
2. Specific projects
Provide information on two specific projects that best illustrate the respondent's experience/knowledge to
provide the services required for this project based on list above. Make sure to include the following.
a. Project name and location
b. Specific participation in project (prime, treatment, oversight, construction, etc.)
c. Quantity of soil treated
d. Treatment goals
e. Actual treatment achieved
f. Regulatory requirements for the project
g. Data indicating the use of local residents, local suppliers, local subcontractors, and HUB-type firms
on the project
h. Reference(s) to contact concerning the project. The respondent should contact the reference to verify
their availability and phone number.
F. Project Proposal
The Phase m -Final Design is a detailed combination of technical and performance specifications for the
project In this section the respondent has the opportunity to provide information on how they would propose to
implement and complete the project. The information in this project proposal plus the specifications in the
Final Design will be considered the respondent's basis for bid if they are selected to participate in the RFP
stage. This section should include at a minimum the following.
l. Organization and Management Plan
Provide an organiz.ation chart to illustrate responsibilities and location of individuals and reporting and
lines of communication for the respondent. This section could include several charts to adequately cover
the three major services of this project: design, construction, and remediation. Add any additional
information to clarify the information manage the combined efforts of a design-build project
2. Key Personnel
Identify key individuals that will be involved in providing services for this contract. Include short resumes
to identify the specific knowledge, experience and capability of the individuals to perform in the role
assigned. The resume should include the individual's education, licenses, and registrations plus examples
of similar projects where the individual held similar responsibilities.
3. Experience Working as a Team
Indicate the experience of the key personnel in working together on the similar projects.
4. ES&H
Provide basic information about your ES&H policies for this project and technical support that will be
available for this project. Identify initial and continuing training will be provided to individuals working on
the site and to emergency response personnel in the community. Explain how accidents and incidents are
investigated and resolved.
5. Community Participation
Indicate employment, services, and supplies that you would anticipate could be obtained from the local area
and those that cannot based on similar project experience.
12
6. Site Layout and Process Equipment
The Final Design does contain some perfonnance driven specifications that allow limited flexibility in
equipment design. Provide a block flow diagram of your treatment process and a site layout indicating
material flow and equipment placement The proposed diagram should reflect the specifications in the
Final Design and the required BCD process and not significantly differ from what is in the Final Design.
Describe major equipment items such the thennal desorber, components of the gas treatment system, the
liquid BCD treatment system, and components of the water treatment system. If any major equipment is
different from what is specified in the Final Design, explain how it differs from the specification and why
the perfonnance will be at least equivalent If appropriate, explain why the use of different equipment is
justified. If the proposed site layout is different from the Final Design, provide justification for the
difference.
7. Project Schedule
Present a project schedule that reflects the respondent's approach and ability to implement and complete
the project
13
ATTACHMENT 1
North Carolina Department of Environment and Natural Resources
Division of Waste Management
File Access Procedures
The Division of Waste Management has four sections. The section names are: Hazardous Waste, Solid Waste,
Superfund and Underground Storage Tank (UST). The mailing address for the Hazardous Waste, Solid Waste and
Superfund files rooms is 401 Oberlin Road, Mail Service Center #1646, Raleigh, NC 27699-1646. The address for
the Underground Storage Tank file room is Parker-Lincoln Building, 2728 Capital Boulevard, Mail Service Center
#1637, Raleigh, NC 27699-1637.
The sections maintain separate file rooms to assist the public with requests to review files. Due to resource
limitations, however, we are unable to provide file search and copy services. You may wish to hire someone to
perform your search. A number of firms listed in your telephone directory's yellow pages provide this service.
If you choose to use a copying service and/or file search firm, you must send a letter addressed to the
appropriate section's file room. The letter should include your name, firm name, address, telephone number and the
name of the company whose file you want reviewed. All fees for services rendered by the copying and/or file search
firm, including payment for file copies, must be handled directly between you and the firm.
Each file room can handle only one appointment at a time, so you should schedule your appointment with the
appropriate file room soon in order to gather the information within the time frame you desire. If you will be
visiting 40 l Oberlin Road, you will need to get a visitor's pass and a parking pass from the receptionist in Suite 150.
The Parker-Lincoln Building does not require visitor or parking passes.
The reviewer should reserve a specific block of time when the appointment is made. If you need to access more
than one section's file room, you will need to make a separate appointment for each file room
Specific files must be identified and requested at the time an appointment is made. If you need to know the
approximate thickness of these files for copying purposes, please ask the file room staff to check for you.
Anyone arriving at the file rooms without an appointment will be allowed to view files to the extent that time,
space, and staff supervision are available.
In the file rooms listed below, the first 25 copies that you make per request are free. There is a charge of
10 cents per page after the first 25 copies. Large-scale map copies are $3.00 each. Payment must be made at
the time you make your copies. Charges for $1 or less can be paid in cash; charges over $1 must be paid by
check. There is a $20 service fee for all returned checks.
Hazardous Waste Section
For access to a specific Hazardous Waste Section (RCRA) file, the reviewer should send a letter, telephone
request (919/733-2178, ext. 311), or fax [phone]) to the Hazardous Waste Section File Room, Division of
Waste Management (see address above).
Solid Waste Section
For access to a specific Solid Waste Section file, the reviewer should send a letter, telephone request (919/733-
0692, ext. 310), or fax [phone]) to the Solid Waste Section File Room, Division of Waste Management (see
address above).
14
Superfund Section
For access to a specific Superfund Section file, the reviewer should send a letter, telephone request (919n33-
2801, ext. 328), or fax [phone]) to the Superfund Section File Room, Division ofWaste Management (see
address above). ·
UST Section
For access to specific UST files, the reviewer should send a letter to 1he Underground Storage Tank Section,
Division of Waste Management (see address above); fax [phone]); or telephone request to the following :
compliance, 919/733-1308; incidents (spills, releases), 919/733-1315; or state trust fund, 919/733-1332.
15
ADDENDA TO THE REQUEST FOR QUALIFICATIONS
DESIGN/BUILD CONTRACTOR FOR THE DETOXIFICATION
OFTHEWARRENCOUNTYPCBLANDFILL
USING THE BASE CATALYZED DECOMPOSITION (BCD) PROCESS
Issue Date: September 21, 2000
1. A COPY OF IBIS ADDENDA MUST BE INCLUDED WIIB mE LETTER OF INTEREST
TO INDICATE THAT IT WAS RECEIVED AND UNDERSTOOD TO BE RESPONSIVE.
2. Review of qualification information by the public. Prior to the signing of a contract with a
detoxification contractor, the information will only be available to those evaluating the responses. The
information will not be available for public review until after the signing of the detoxification contract.
Therefore, please replace Part I -General -E With
All responses will be open for inspection and review by the Division of Waste
Management, the State Construction Office, the Warren County PCB Landfill Citizens
Advisory Board, and the public (following the signing of a contract). Trade secrets and
proprietary information provided cannot be safeguarded.
3. General Contractor's License. The construction related aspects of this project are a relatively small
percentage of the cost. Firms may want to subcontract some or all of this work This had led to some
questions about the specific project requirements for the general contractor's licenses.
Therefore, please replace the first sentence of the second paragraph of Part III -Detoxification Project
Description -5. Site Preparation and Construction that reads
In addition to experience, the entity that will be providing constrnction services should
present evidence of qualifications to provide general constrnction services in North
Carolina as required by G.S. 87.
With
In addition to experience, the entity that will be providing construction services should
present evidence of qualifications to provide general construction services in North
Carolina as required by G.S. 87 by the time of contract execution.
And Part IV -Response Information and Format -5. Firm's Licenses which reads
Provide licenses or other infonnation reflecting the ability of the jinn to do business in North
Carolina and to provide specialized services. This project requires that the firm providing design
service be licensing as an engi,neering firm in North Carolina and that the firm providing
constrnction services have a general contractors license in North Carolina.
With
Provide licenses or other information reflecting the ability of the firm to do business in North
Carolina and to provide specialized services. This project requires that the firm providing
design service is licensed as an engineering firm in North Carolina and that the firm
providing construction services has a general contractors license in North Carolina. If the
firm providing construction services has a general contractors license but without all the
requirements listed in Part IV 5, list the type of license the firm does have and state that the firm
will obtain the additional requirements necessary by the time of contract execution.
Page 1 of2 September 21, 2000
4. Project Experience.
Please replace Part IV -Response Information and Format, E -Experience on Similar Remediation
Project, 1 -Summary of experience/knowledge, (a), which reads
Experience with projects involving the treatment of at least 30,000 cubic yards of soil
contaminated with PCBs using thermal desorption.
With
Experience with remediation projects involving at least 30,000 cubic yards of soils.
Also under this section add
o. Experience involving the thermal treatment of soil contaminated with PCBs or
compounds of similar characteristics (such as pentachorophenols and chlorinated
pesticides).
p. Experience involving thermal desorption
Page 2 of2 September 21 , 2000
ADDENDA TO THE REQUEST FOR QUALIFICATIONS
DESIGN/BUILD CONTRACTOR FOR THE DETOXIFICATION
OF THE WARREN COUNTY PCB LANDFILL
USING THE BASE CATALYZED DECOMPOSITION (BCD) PROCESS
Issue Date: September 22, 2000
1. A COPY OF THIS ADDENDA MUST BE INCLUDED WITH THE LETTER OF INTEREST
TO INDICATE THAT IT WAS RECEIVED AND UNDERSTOOD TO BE RESPONSIVE.
2. Typographical error. A typographical error was found in the RFQ. Under Part IV, Response
Information and Format, E. -Experience on Similar Projects, items e and fare repeated again as j and
k under this heading. Since this list of items was changed in the addenda issued on September 21,
2000, it would cause less confusion to just to leave j and k blank.
Page 1 of 1 September 21, 2000
Aeads
t
1 of6
http://interscope2.doa.state.nc.us/sco/ AEADS.htm
ARCHITECT/ENGINEER ANNOUNCElVlENTS FOR SERVICES:
The following is a list of capital improvement projects which it is anticipated that designers will
be selected. Agencies wishing to advertise in this publication should contact Donna Roughton of
the State Construction Office.
DEPARTMENT/AGENCY: ADMINISTRATION
PROJECT: Governor's Mansion Inte1ior Repairs
BUDGET/ESTIMATE: $1 ,000,000
DESIGN SERVICES: Full architectural/engineering services are needed for design, bidding, contract
administration and project closeout.
PROJECT INFORMATION -CONTACT PERSON: Ron Little, RA
Voice: 919-733-7962 Fax: [phone] ronald.little(w,ncmail.net
PUBLLSH DATE: September 20, 2000
CLOSING DATE: October 5, 2000
Submit Letter oflnterest and current 254 Form(s) to:
Ron Little, RA
Consulting Services Section
State Construction Office
1307 Mail Service Center
Raleigh, NC 27699-1307
DEPARTMENT/AGENCY: E&NR-Division of Waste Management
PROJECT: Detoxification of the Warren County PCB Landfill
Request for Qualifications
DESCRIPTION: Provide design, construction, and remediation services needed to detoxify 60,000 tons
of PCB-contaminated soil using the base catalyzed decomposition (BCD) process at the Warren County
PCB Landfill.
CONTACT PERSON/TELEPHONE: Pat Backus, 919-733-4996 x 308
CONTACT PERSON EMAIL: pat.backus(w,ncmail.net
SUBMITTAL NOTE: Obtain RFQ instructions from Pat Backus
PUBLISH DATE: September 15, 2000
CLOSING DATE: October 6, 2000
DEPARTMENT/AGENCY: COMMERCE-EMPLOYMENT SECURITY COMMISSION
PROJECT: Annual Service Agreement Architectural and Construction administrative services for ESC.
DESIGN SER VICES: Perform electrical and architectural and construction administrative services
associated with maintenance, renovation and new construction for Employment Security Commission.
CONTACT PERSON/TELEPHONE: Timothy A. Parker919-733-7316
PUBLISH DATE: September 20, 2000
CLOSING DATE: September 30, 2000
Submit Letter oflnterest and cmTent 254 Form(s) to:
Timothy A. Parker
Employment Security Commission
PO Box 25903
Raleigh, NC 27611
10/02/2000 10:42 AM
r
DEPARTMENT/AGENCY: DENR-Division of Waste Management
PROJECT: Detoxification of the Warren County PCB Landfill
Request for Qualifications
DESCRIPTION: Provide design, construction, and remediation services needed to
detoxify 60,000 tons of PCB-contaminated soil using the base catalyzed decomposition
(BCD) process at the WaITen County PCB Landfill.
CONTACT PERSON/TELEPHONE: Pat Backus, 919-733-4996 x 308
SUBMITTAL NOTE: Obtain RFQ instructions from Pat Backus.
PUBLISH DATE: September 15, 2000
CLOSING DATE: October 6, 2000
Oct 06 00 07 :4 1p
' .•
Industrial
Recovery
IR SYSTEMS (7 04)552-6830 p. 1
systems ,.,.... • .. ,.._,,.,, ...... ,.0•·,o~,O,O<,"""'"""""'"'"'"'·"··'··'·"·•'·•'·"""···"'· .,,H,, • • •, • "· ' ""•,. ·-'••~····· • "-·~·· ,.,~ • ·-W""' «,«-... ,, .AW.,.• , •. '-"·•""•""'•" .•. , •... • .,. ·.··, .. •
International Inc.
October 6, 2000
Ms. Pat1icia M. Backus, P.E.
North Carolina Department
of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, North Carolina 27605
SUBJECT: Request for Qualifications Design/Build Contractor for the Detoxification of the
Warren County PCB Landfill Using the Base Catalyzed Decomposition (BCD)
Process
Dear Ms. Backus:
This letter is provided as formal notification to the North Carolina Department of Environment and
Natural Resources (NCDENR), Division of Waste Management that Industrial Recovery Systems
International, Inc. (IR Systems) regretfully will not be submitting a Qualification Package for the
Wanen County PCB Landfill Detoxification Project. After careful review of the Scope of Work
requirements and the very specific equipment operation and design descriptions and limitations that
have been incorporated in explicit detail within the Phase ill -Final Design document, it became
clearly apparent that the Final Design has been self servingly prepared by a paiticular contractor for
its own equipment effectively eliminating a fair competitive bidding process.
To the best of our knowledge, IR Systems currently hol ds the only active Base Catalyzed
Decomposition (BCD) process license in the United States. IR Systems is also currently the
only contractor implementing the BCD process successfully in conjunction with our proprietary
thermal desorption treatment system design for the treatment of pesticides and pentachlorophenol
(PCP) at the United States Environmental Protection Agency (USEPA) Region IV FCX Superfund
Site in Statesville, North Carolina. Our thermal treatment system and BCD process has successfully
completed a very stringent Performance Test on the soil and system stack gases at the FCX Site
demonstrating treatment levels for all chemicals of concern , especially dioxins and furans, well below
the cleanup ctiteria standards established for this project. It is our understanding that this is the first
project in which a thermal desorption treatment system design has successfully implemented the BCD
process in a real world, full scale application.
However, the Request for Qualification (RFQ) and the Final Design documents provide such
substantial equipment design limitations as to effectively eliminate any consideration for our
equipment and the above stated BCD success. This is especially troubling since the firm that prepared
the Final Design has previously attempted to use similar equipment as detailed within the
Final Design to implement BCD full scale with less than desirable results.
Oct 06 00 07:41p IR SYSTEMS
Ms. Patricia Backus, P.E.
Division of Waste Management
(7 04)552-6830
October 6, 2000
Page2
:rail I"
IR Systems, as a regi stered North Carolina small business concern, is very alarmed and concerned
about the fairness of the RFQ phase of this project and the State contract competitive bid process
as a whole.
Sincerely,
I strial Recovery Syst ms
Jtn:epflr&tional In
Thaddeus J. Kuzniar
President
~ lnduBtrial
~Recovery
p .2
Purpose: To ensure that firm/team qualified to bid has the necessary
qualifications and fully understands the overall requirements of the
Warren County Detoxification Project.
To ensure a fair, defensible, documented pre-qualification process is
followed.
YES/NO RESPONSES
Statement Of Qualifications:
Is all requested information included?
Statutory Requirements:
Does respondent have required licenses? Engineering and General Contractors
Firm Qualifications:
Does respondent have the experience requested
Construction experience
TSCA Permitting experience
Quantity of soil treated
Thermal treatment
Treatment of PCB-contaminated soil
Treatment of PCP or pesticides contaminated soil
Treatment using BCD or similar dechlorination process
Financial Statement
Insurance
Other:
Reviewed/understood final design
Reviewed/understood addenda
VALUE RESPONSES
• Firm's apparent knowledge of detoxification project design and specific
needs
o On-site treatment
o Utilities
o Site Preparation/Restoration
o Solid and liquid phase BCD
o Minimization of off-site disposal of hazardous material
o TSCA permitting
o Treatment goals
o Involvement of community resources
o Relationship with community
• Firm's individual team member's qualifications
o Design staff
o Permitting -TSCA, air-permitting, etc.
o Construction activities
o Technical support
o On-sight
• Firm's experience in projects that are similar to Warren County project
o Quantity, contaminates, site work, construction, processes, community
outreach
• Firm's familiarity with local conditions, needs and requirements
• Other
o Financial strength
o Performance records
o Safety records
o Community involvement efforts
o Handling problems
o Project Management
o Communications
• Analysis of the firm's overall approach to the project
o Technical Specifications
o Performance Specifications
o Modifications
• References
PROJECT Warren County PCB Landfill Detoxification Project
CONTACT PERSON
CONTACT NUMBER
REVIEWER
L Is all requested information included?
ITEM YES NO
Letter of Interest
Provider ofDesi1m/Engineering Services
Provider of Construction Services
Provider of Treatment Services
Contact Information
Nature of Business
Financial statement
Evidence of bonding caoacitv
Anv claims lawsuits. or iudgments
Environment. health and safetv record
Exoerience
Proiect orooosal
2,_ Does respondent have required licenses?
LICENSE YES NO
EnQineering
General Contractors
~ Does respondent have the experience reguested?
AREA OF EXPERIENCE YES NO
~1te preparat10n
Lonstruct1on ot tac111t1es
Mob11Izat1on ot egmpment at s011
remediation sites
Management ot combmed errorts ot
design, construction, and remediation (i.e.
design-build t):'.Pe project)
bxpenence with remediat10n pro1ects
involving at least 30,000 cubic yards of ..
soil
bxpenence with the sohct or hgmct phase
BCD process
Knowledge ot 1 ~'-A regu1at10ns
Knowledge ot .t'l K anal)11cal method"
bxpenence with design ot thermal
remediation projects
bxpenence m obtammg a TSl A peTmit
for a thermal treatment process
bxpenence m obtammg other regmred
permits (especially in North Carolina)
bxnenence m reme<11al <1es11m t can be non
thermal)
bxpenence m usmg commumty resources
and working cooperatively with site
owners and community
bxpenence m completmg pro1ects on time
and within budget
SAMPLE REQUEST FOR STATEMENT OF QUALIFICATIONS
TO:
(Professional Service Finn)
FROM:
(Owner)
PROJECT:
PROJECT LOCATION:
RE: REQUEST FOR STATEMENT OF QUALIFICATIONS
Your firm is invited to submit your Statement of Qualifications to become eligible to be selected to
provide professional services.
Your Statement of Qualifications should include the following information:
I) Name, address and brief description of firm.
2) Resumes of key personnel to be assigned to this project.
3) A one-page narrative as to firm's interest, particular abilities and qualifications related to this
project.
4) Description of other projects designed by this firm and key persotmel pertinent to this project.
Include reference contact information.
5) Examples of knowledge, expertise and/or experience with other related work.
For firms that are Short-listed for an interview, a tour of the facility and/or site will be arranged if
necessary.
The selection committee includes: ___________________ _
( city engineer, city planner, coiq,any CEO and other concerned parties)
___ copies of your Statement of Qualifications should be forwarded to the following address -and
must be received no later than ___ a.m/p.m. on ____________ _
(time) (date)
TO:
Owner's Representative Title
Address City State Zip
Telephone Number Fax Number
9
SCHEDULE OF ACTIVITIES
The following professional selection schedule has been established by:
(Owner)
(Project)
Dates STEP 1 -The owner establishes evaluation criteria
A preliminary scope of services in general tenm is developed.
Owner identifies :finns to receive Request for Statement of Qualifications (RFQ).
Mail Request for Statement of Qualifications (RFQ).
Statement of Qualifications due. Allow a minimum of 10 to 15 working days for :finns to
submit.
Develop a short list of three to five :finns to be interviewed. Selection will be based on
qualifications, references and experience compatible with the owner's project (see SOQ
Evaluation on page 10).
Memo mailed to shortlisted :finns advising them of the date for interview and pre-interview
tour of site, if appropriate. Include interview questions and score sheet with Memo (see
Sample Memo on page 12).
Memo mailed to all :finns not shortlisted, informing them of :finns selected for an interview
and expressing appreciation for their interest (see Sample Memo on page 13).
Tour of site, if appropriate, should be scheduled at least 10 days prior to date of interview to
allow for preparation.
Check references prior to the interview.
Interviews with shortlisted firms, ranking of firms and selection of the highest ranked firm.
Mail Memo to :finns not selected, informing them of the results of the interviews and
expressing appreciation for their involvement (see Sample Memo page 18).
Step 2 -Meet with highest ranked firm to define scope of the work.
Negotiate contract terms.
Step 3 -Selected firm submits fee proposal based on :finalized scope of work and contract
terms.
Execute contract with selected firm.
10
STATEMENT OF QUALIFICATIONS EVALUATION
This form is designed to provide your Selection Committee with the best criteria for rating the firms
that have submitted a Statement of Qualifications for your project. You may elect to add, delete or
modify some of the points in order to better meet your specific needs.
The Weight Column (1-10 points) is designed to allow your committee to predetermine the areas that
the group feels have the highest level of importance (which would be 10) or lowest level (which would
be 1) as related to your project. It is extremely important that your committee agree on the
WEIGHT for each item prior to doing your individual RATING. Once your committee has
agreed upon the WEIGHT for each of the items listed, copies of this form should be given to each
committee member for their individual rating.
The Rating Column (1-5 points) should indicate your personal evaluation (in your judgment) of the
individual firm's qualifications. Once both steps are completed, the totals should be calculated, and
you then have the highest rated firms identified. The top rated firms are the ones from which you will
make your selection for interviewing.
PROJECT
FIRM
CONTACT PERSON ______________________ _
WEIGHT X RATING = TOTAL
(l to 10) (l to 5)
1) Quality of firm's Statement of
Qualifications (SOQ) in relationship to X
information requested.
2) Firm's apparent knowledge of your X
project and your specific needs.
3) Firm's individual team member's X qualifications.
4) Firm's experience in projects that are X similar to your project.
5) Firm's familiarity with local conditions,
needs and requirements. X
6) Analysis ofthe firm's overall approach to
your project X
GRAND TOTAL
-Name of Committee Member
11
QUALIFICATIONS EVALUATION SUMMARY
(To be completed by Selection Committee Chairperson)
Enter the Grand Total from each committee member's SOQ evaluation sheet.
Firms 1 2 3 4 5 6 7
Committee
Member 1
Committee
Member 2
Committee
Member 3
Committee
Member 4
Committee
Member 5
Grand Totals
8 9
Based on the results of your evaluation, prepare a short list of 3 to 5 firms to interview.
12
10
REFERENCE CHECK
This form is designed for the Selection Committee to check references of "shortlisted" firms.
Project
( for which the selection is being made)
Firm
(for which the reference check is being conducted)
Reference Information:
Owner
Address
-------------
-------------
-------------
SAMPLE QUESTIONS:
Project Referenced
Person Contacted
Phone
Fax
I. What was the scope ofthis firm's services? (soils investigations, design work, construction phase
services, studies, other (specify) _____________________ _
2. Who was this firm's Project Manager or primary contact? ____________ _
3. When was the project completed? __________________ ---,-__ _
COMMENTS
4. Was the project completed on time?
5. Was the project completed within budget?
6. Did this firm and you (the owner) work well as a team?
7. Did this firm cover all of the project's requirements?
CIRCLE ONE
YES
YES
YES
YES
NO
NO
NO
NO
8. How would you rate this firm's qualifications and fee structure? _______ _
9. What is your overall evaluation of this firm based on your experience? _______ _
I 0. Would you use this firm on a future project? ________________ _
11. Other questions/connnents? ______________________ _
13
SAMPLE MEMO TO FIRMS "SHORTLISTED" FOR AN INTERVIEW
TO:
(Professional Service Firm)
FROM:
(Owner)
PROJECT:
RE: INTERVIEW SCHEDULE AND REQUIREMENTS FOR SHOR1LISTED FIRMS
Congratulations! Your firm has been chosen to be interviewed by our Selection Committee.
Please find the following attached:
I) Interview Questions and Score Sheet which will be used by the interviewers.
2) Copies of ______________ for your infonnation and review.
(name of studies or reports)
Each firm will be allowed 45 minutes to present their qualifications and answer questions. The
interviewers will schedule 15 minutes between interviews for infonnal discussion of the infonnation
presented during the preceding interview. At the completion of the interviews, the committee will
rank the firms. The firm deemed to be most qualified will then be invited to define the scope of work
and negotiate contract terms. If contract terms cannot be reached, the firm deemed the next most
qualified will be invited for scope definition and contract negotiation.
Interviews will be held at ________________________ _
(Location)
The order and time of interview is:
A tour of the site, if appropriate, will be held on ______ at ____ _
(date) am./p.m.
Confirm arrangements with ___________ at ( ) ________ --:,
(Owner's Representative) (phone number)
14
SAMPLE MEMO TO FIRMS "NOT SHORTLISTED" FOR AN INTERVIEW
TO:
(Professional Service Firm)
FROM:
(Owner)
PROJECT:
RE: STATUS OF SELECTION PROCESS
We would like to express our appreciation to your firm for submitting your Statement of
Qualifications.
We regret to inform you that after careful evaluation by the Selection Committee, your firm was not
chosen for further consideration.
The following firms have been selected for interviews:
I)
2)
3)
15
SAMPLE INTERVIEW QUESTIONS AND SCORE SHEETS
Project:
Firm:
Firms invited to interview for the captioned project should be prepared to speak about the issues listed
on this page. (Expand questions as appropriate. These interview questions and score sheets should be
attached to the memo sent to "shortlisted" firms).
INSTRUCTIONS FOR IBE SELECTION COMMITTEE
Using the following Weight/Rating System will allow you to quantify your interview results.
The highest number represents the most value for each column. Weight column: 1-10 points. It is
extremely important that your committee agree on the WEIGHT for each item prior to doing
individual RA TING. Rating column: 1-5 points. In this column you rate the firm based on each
qualification.
At the completion of the interview, multiply the weight by the rating for each category and enter the
total. Add all totals to establish the grand total. The chairperson will combine all of the totals for
those participating in the interview session on the Interview Evaluation Form (page 17).
1) Understanding of Project Requirements:
(Owner may evaluate firm's analysis,
preparation and level of interest).
2) Approach/Methodology:
(Owner may evaluate firm or individual's
creativity and problem solving abilities).
3) Key Personnel and Roles:
(Owner may evaluate qualifications and
professional skills of key individuals).
4) Firm's Pertinent Experience:
(Owner may evaluate related projects
presented as previous work of the firm).
5) Sub-Consultant vs. In-hou~e Resources:
(Owner may evaluate firm's in-house
capabilities versus use of sub-consultants).
WEIGHT X RA TING = TOTAL
(1-10) (1-5)
X
X
X
X
X
16
WEIGHT X RATING = TOTAL
(1-10) (1-5)
6) Project Management:
(Owner may evaluate firm's abilities related
to teclmical functions such as project cost
controls, scheduling, construction
observation, etc.). X
7) Communication Skills:
(Owner may evaluate firm's abilities to fonn
successful working relationships and
communicate with the owner). X =
8) References:
(Owner may evaluate results of reference
checks). X =
9)
( Other Owner Issues) X =
10)
( Other Owner Issues) X =
TOTAL SCORE
COMMITTEE MEMBER __________________ _
17
INTERVIEW EVALUATION
For use by the chairperson to compile all scores of individuals participating in the interview process.
Enter the total score for each firm as recorded by each corrnnittee member on their Interview Question
and Score Sheet. This provides an average score in the event all firms are not interviewed by all
corrnnittee members.
COMMITTEE
MEMBER
Member
Member 2
Member 3
Member 4
Member 5
Grand Total
Average
FIRMA
SCORE
FIRMB
SCORE
(AVERAGE= Grand Total divided by mnnber of scores entered.)
FIRMC
SCORE
NOTE: Your Selection Connnittee may have other factors to consider once the average scores have
been determined.
18