NCD980602163_20000404_Warren County PCB Landfill_SERB C_Phase III Design - ETG Contract Notes, 1998 - 2000-OCR

AW'A
NCDENR
JAMES B. H UNT JR.
GOVERNOR
B IL L HOLMAN
S ECRETARY
WILLIAM L. MEYER
DIRECTOR
TO:
FROM:
SPEROS FLEGGAS
PAT BACKUS
NORTH CAROLINA DEPARTMENT OF
ENVIRONMENT AND NATURAL RESOURCES
DIVISION OF WASTE MANAGEMENT
SUBJECT: HISTORY OF ETG CONTRACTS
DATE: 04/04/00
I have attached copies of the contracts with ETG Environmental for your review as you requested.
The Division of Waste Management has had two contracts with ETG. The first was contract
number N7022. This contract was awarded to provide pilot scale evaluation (Phase I) of the Base
Catalyzed Decomposition (BCD) process using soil that had been obtained from the landfill. It
was awarded based on their response to a Request for Proposals. It stipulated that the contract
might be extended to provide a preliminary design (Phase II) if the studies were successful. The
original contract was issued on April 21 , 1997 and ended on December 30, 1997. The Phase I was
successful and the contract was extended to March 30, 1998 to conduct the Phase II work.
The second contract, N9008, was for the ''final" design, Phase III. It was a sole source contract to
ETG. The original period of performance was April 15, 1999 through January 31, 2000. There
were some delays in getting some of the initial work done which delayed completion of the design
and the contract was extended to March 13, 2000.
The legislation that specified BCD was Session Law 1998-212, Senate Bill 1366 of the 1997
Session of the General Assembly. That bill was ratified on October 29, 1998.
If there are any other questions or I can be of further assistance, please contact me at 733-4996 ext.
308.
1646 MAIL SERVICE CENTER, RALEIGH, NORTH CAROLINA 27699-1646
401 OBERLIN ROAD, SUITE 150, RALEIGH, NC 27605
PHONE [phone] FAX [phone]
AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER -50% RECYCLED/1 0 o/o POST-CONSUMER PAPER
JAMES 8. HUNT JR.
GOVERNOR
BILL HOLMAN
SECRETARY
. -' . . .
WILLIAM. L MEYER J
DIRECTOR :. :. ;;.'·-:-,-,'. -~
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NORTH CAROLINA DEPARTMENT OF
ENVIRONMENT AND NATURAL RESOURCES
DIVISION OF WASTE MANAGEMENT
December 16, 1999
MEMORANDUM:
TO: MlCHAELBRYANT,DENR
CONTRACTS & PURCHASING
FROM: PAT BACKUS /Jni.J--i DWM r· .__,
SUBJECT: EXTENTION OF CONTRACT WITH ETG ENVIRONMENT AL
(DENR Contract No . N900 8)
The deparunent's contract with ETG Environmental for the Phase III final design for the
detoxification of the Warren County PCB Landfill ends on January 31 , 2000. A topographic
survey of the site, which was essential to many of the design drawings, took much longer to
complete than estimated. This task was part of the critical path of the project and delayed
completion of the project by approximately six weeks. ETG has indicated that they will be
finished with the entire project and provide all the plans and deliverables for our review by
January 27, 2000.
Our contract ,vith ETG states that the final payment ,vill be made only after the state has
approved the completed final design documents. Through th.is letter, I am requesting that the
contract be extended by six weeks to March 13, 2000, to permit the department to thoroughly
review these documents and resolve any outstanding issues.
Please call me if you have any questions. Thank you for your help in this matter.
1646 MAIL SERVICE CENTER, RALEIGH, NORTH CAROLINA 27699-1646
401 OBERLIN ROAD, SUITE 1 SO, RALEIGH, NC 27605
PHONE [phone] FAX [phone]
AN ECJUAL OPPORTUNITY/ AFFIRMATIVE ACTION EMPLOYER -50% RECYCLED/10% POST-CONSUMER PAPER
'
~ 03/0,1 /2000 11:15 919-715-0684
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• Dh•i:i~!l c!' P,,m:bue Incl ~ervlc:=s
AGREE:ME1'"T Il\"FORMA TION
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A.
Dirilion
Wast@ Mana enl!nt
Section
Acldrms (PO icx. SlrCet. City. Siatc, Zip)
Cozltrac:t Administrator TelepboJi"~605
NCDE&NR/PURCHASING PAGE . . . l9B .PINB PSi Ql)'J.Y ·
Comi,=t Nu.
Contnet S)'Stcm No. Purchase Order No.
Vendor Nwnber
B.
Comractor
J.Jl.$. Nmnbcr or 5odal s.eurtty N-ber
... : .. .,,.,. ·---~ ....
~k if AJlplicable
Pvl/Non•Profi1
Mdrua (lo WIIICII CDUM WW De maiiaai (Street, i-u isoxi
CCII)', State, Zip}
Uoct rhoctcr PA 1C1~?-7~0l .... __ ~ -·-------. --.
Pkut ebtcll one of the followiDs:
02
I I
_ Africar. Amcric&n owned _ Woman owned _}{andicapped owned
_ H~panic owned _Other minorlt)· owned ...x:ltion: of the above
Contractor Contact Person: Telephone Nu:;~Der
St4=!ve Detwiler 601-431-9100
DIVISION CONTRACT COORDINATOR: Michael Kelly PHO~LNO; 919-733-4996 X 203
;_ PURPOSE OF AGREEM'Et-:T: Canplete Phase III Final Design fo;: Petoxification
TLV.E PERIOD OF AGR?!?'.re~T: BegiMlng Date_!:._, 15 199 ~ndlnt Date _!._t.1.!.._ ! 00
(CO!\TRACT CAJl.i"NOT EXC££D 3 \'RS.) Mo D&y Ye.ar Mo Day Year
r ....... ,;,..,,,",, ___ .,, ........... ,,b
6. NEED STATEMENT: Final design nrust be completed to allow the state to bid the
det.oX1f1eat.ion of the PCB land.!'111
7. 1USTIFlCA TION;._,...._P;..;;ha=s:;.;e;_;;I;....::&:.....-=Ic=I;....:.:ha:::..Yoiie_be_.eilll,p.._c""ol,MmpiWt"-1..,e"'"'.t""'.e""a...,• ;"°""""'t ... he...._ . ..._nu.e..ax...,t.........i.eu.t.i.e+ip~i ,1;18...i..t"1.110ei;:....t.1...-,..u· nu.a~~..._, __ _
desi2n and must be fjpjsbed ta begin detax1f1cet1oo
8. FISCAL INFORMATION: Does this aareement involve disb1.1rscmcn1 of runds7 ..x-fram OENR _ to DE:NR. No I Other Spda.J I
....._s_~ ____ s _52_5_, 5_5 __ o __ . 00_.1-s ____ ..,Jli........s ____ ..1.-s ___ _il i...l _t_2_s ~, s_so_._oo_
Federal State Contractcr Toal
SUBHEAD: GL Company /" 0 GL Account 56, 9 ~ 't -
~ . _ __,.4.,,
PAYMENT SCHEDULE:
DEl\TR. 2500 (Rc;-is::d l/99)
03 /01 /2000 11:15 919-715-0684 NCDE&NR/PLIRCHASING PAGE 03
N.C. Department of Enviroru-nent and Natural Resources
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CONTRACT BUDGET
Contract No. ti_ 9 DQ ~--
"'-----· 1"11-·-·--.. ,_
15 April 1999
Effective Date
31 January 2000
Tc.rminAtion Dr.tc
Contractor:
Waste Management
Division/Section/Program
For Fiscal Year 99-00
EIG EnvirooroeotaJ
\,.,UUU-ai.;L ..>)'lllLClll l'IV, ______ ~ _
Purchase Order No. ____ _
:.·~-;.,
·_ .. ,.
Revision ~o. __
Purpose: Phase 3 Petpvj~irat1on Plan
Total Budact:
Contractor Contact: or
Amenoments 525 ,SSO.OO -----------------
ITEM DESCRIPTION
Provide compl~t~ Phase III Final
T\--..:-.J ______ ,.__ &--,._t.,_ .c .• 11
.Lll:::Oi'5U UV\.:1,.IUlC::U LI:> .._,_,.._ U..&.'C .LU-.L.4
scale detoxification of the
PCB lanc1Ull in Warren County using
BCD Technology
(MA...,'DATORY IF FEDERAL Th~'DL'll,jG)
CFDA CODE:
(CATALOG OF ~ERAL DOMESTIC ASSISTANCE
COD?) .
Jt,o'f 58 {t,t/'hi
GL QL Account GL Center Company
DEllf"R 2482 (Revised l/99)
CONTRA.CTOR
AMOt:1':T
Of '1nn1tcai,ie1
or JJ.uthor'&1ec! l1~ent
(Mandatory)
I I
DE1'1~ CONTRACT
AMOt,1'-17
$525,550 00
I ;
f3n, JJ J L (@;~~UM
Division Bud~et Officer
(1\fan~tcrr·)
STATE OF NORTH CAROLINA
COUNTY OF WAKE
CONTRACT NO. N9008
CONTRACTOR'S FEDERAL !.D.
OR SOCIAL SECURITY NO.
232595476
CP'DA CODI:: NIA
-• ••-• ----• •-• ,._ I I .; • ••a J ~---'-~L,;_ ,,_., ""'-•• -C ··-•• 4nftn "•• A-',.j I Hl::i P,.L:;Kt::t:Mt:N 1, mace ana en1cn::u """' u11~ .>ru u■y ..,, m•:r, 1DDD, uy .......
between ETG Environmental, hereinafter referred to as "CONTRACTOR", and North Carolina
Department of Environment and Natural Resources, hereinafter referred to as
"DEPARTMENT";
'JV : T ~J 1= ~ ~ F T H· ~·~._.. .. .._ _____ _
THAT WHEREAS. the CONTRACTOR has submitted to the DEPARTMENT a
proposal for the performance of certain technical or professional services; and
, •,, •---• -41. -~.-'"',. n~• •r--"-•~ -'--=---, ... __ ,_., :...,,,._""' --"'♦""11111,..,. ,a,:•k •h'-' VVMC:Kt:f'I-:>, trlt: L.JC.11"\I"'\ 1 rv1c:1-.1 1.11.:::>nc:, ,u a,11101 """" co ..,..,,,.,a,.., v .. .,, "''"'
CONTRACTOR to perform the services set out in the proposal;
NOW, THEREFORE, for anc, ln consideration of the mutual promises to el!leh
other, as hereinafter set forth, the parties hereto do mutually agree as follows:
-•· -_....,.,-,-r....,-...~,-...M '----L. .. ------4---..6-~-:--___ ..__...--,."♦i,.tf'°'N""''"' 1 • I ne VVl'\J I t"'ll"\\., I u" JJCI li::&Jy Ql:JI tse~ IV t,JC-11'-'11 I~ 11 t a 11 !Cat II IDI .ODl.l.:JI_._, ..... , ,_
the DEPARTMENT, professional services necessary to complete Phase Ill Final Design
documents for the full scale detoxification of the PCB Landfill in Warren County using BCD
Technology as described in Attachment A which is incorporated as part of this contract.
,..
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money not to exceed FIVE HUNDRED TWENTY-FIVE THOUSAND FIVE HUNDRED FIFTY
DOLLARS ($525,550.00}, said sum to be ful! and complete compensation for services
rendered under this agreement.
--·---·-• 1-----.:,..--, •. :11 ~---~•••-A-~---:-♦-♦ --;_,,..._,;_,.., ♦PA n'\ lBJ r-c:1yn1t1rll 1ur ::.er v,u~:, vv111 "'"' 111aua u..,..,,. , c,..,c,,..,, ..,, a11 '""""'"""' .. ,..., ,
the CONTRACTOR documenting the work completed during the month and approval by the
Division of Waste Management.
(b) The DEPARTMENT will be invoiced monthly with the first invoice
being sent no ■ooner than thirty (30) days after commencement of work, in equal amounts of
$105,110.00, for a total not to exceed $525,550.00. However, at any time the DEPARTMENT
is not satisfied with the progress or amount of work completed, the DEPARTMENT reserves the
right to re-negotiat,: the contract's five month payment cycle. This may inelude approval for
only partial payments baseci on actuai wori< performeci io aaie~ The fiiiai piyniiriit wiii t;a iii.-d~
only after the state has signed off on the completed final design documents.
(c) Invoices are to be submitted to the contract Administrator as
outlined above. The filial invoice must be received by the DEPARTMENT within 45 days after
the end of the contract period.
1 of 5
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01 0-"71 c:::_r,:,.c 0 A ..J.J,,...J (.J,,....J t..lUU.., ~~CDE&NR / PL'RQ-J.AS I NG F'AGE CS
CONTRACT NO. N9008
{d) Amended or corrected invoices must be received by the Offic~ i:,f
••--,-,.,.. • .,.., __ 11,_ ...... a&-!--: .... ---·"--_,....,. .... i,....,. --~ _, • ..._,.. .-..-.-"'♦ro~+ nar-inri lf'\\1ni,...cc: ror-oiucrl mnl"A tne \..,Ur111011e1 wtun,, :i.lA.. ,,,u,,u,:. o,,..,, u,a cu,""' v, "'''"' vv,u, ... -, ,.,-·•--· .. ,..,_, ___ ·---··--···-·-
than six months after the end of the contract period will be returned withou-t action.
3. The CONTRACTOR represents that he has, or will secure at his own
expense, alt personnel required in performing the serviees under this agreement. Such
perionnel shall not be employees of the DEPARTMENT.
4. The CONTRACTOR shall not substitute key personnel assigned to the
performance of this contract without prior approval by the Contract Administrator. The following
Individual ls designated key personnel for purposes of this contract: Steve Detwiler.
5. None of the work to be performed under this contract which involves the
specla!ized skill or expertise of the CONTRACTOR or his employee, ,h~H be subcontracted
···••L -.. ~ .... -=-----··~·-· -l•L-r, __ , __ .....;. A-J_...: ... ; ... ,,.. .... _ .. '" ""6 A\IAnf iha rnt,lT0t..rT/i= wnnuu1 fJl ,u, 1::::1.J,Jf.JI UVISI ..,, u Its '-'\.II ILi CIVl l""'\WI I Ill IUlt\l QU,11 . .. • LI IW .., ...... n .. , ·-...,"""", ••• ...,. -,v • -...
subcontracts for any or all of the services or activities covered by this contract: (a) the
CONTRACTOR is not relieved of any cf the duties and responsibilities provided in this contract;
(b) the subcontractor agrees to abide by the standards contained herein or to provide such
: .. ,,.. .. ..., .. +:,.. ............ ,: .... ,., ♦ho ('f"lf\lTRl.r.Tfi~ tn rnmnh, with th?.C:A ~t;::mrfarn~ ~nd· {c) the 1111'-'IIIIQU\Jl l a.a IV.,,._,.,.,. 111,1,---•• • •"" ,_ • -•., •---•••r-•1 •••••• •.. .,: __ -•-··--• __ ._, -··••·; \ ., ..
subcontractor agrees to allow state and federal authorized representatives access to any
records pertinent to its role as a subcontractor.
S. The services of the CONTRACTOR are to commence on the 10th day of ·
May, 1999, and sha!! be undertar.en and completed in such sequence B5 to assure their
expeditiol!s completion in the light of the purposes of this agreement, but in any event, all of
the services required hereunder shall be completed by the 31st day of January, 2666.
7. The CONTRACTOR shall assure that no person, solely on the grounds of
race color, age, reiigion, sex or nationai origin, be excluded from participation in, be der1iid the
bener;ts of, or be subject to discrimtnat!on under an}' program or activity covered by th!s
agreemerii:.
8. The CONTRACTOR shall assure that no otherwise qualified handicapped
lndlvlduai, solely by reason of his/her hZU'1dlcap , be excluded from pl!lrticipeuon In, be denied the
benefits of: or be subjected to discrimination under any program or activity covered by this
agreement.
9. The Americans with Disabilities Act 1990 (ADA) makes it unlawful to
discriminate in employment against a qualified individual with a disability and outlaws
discrimination against in::!lvlduats v.1th disabilities in State and local government services and
public accommodations. The CONTRACTOR certifies that it and its principals and
!~bcontrsctors wi!! c~mp!y wlth r~Qu!~t!ons !!1 ADA. Tl!I~ ! {Ernp19yrnerit); Title 11 {Public
Services), and Title Ill (Public Accommodations) in fulfllllng the obligations under this
agreement.
10. !f, through any cause, the CONTRACTOR $hall fall to fulfill in timelv and
-----• -----.-4L..--kl:--•!...,,_,..' •-..J-, .~: .. _,.. f t• -.--t--• ,~r ,~ • "fL • L fJI UJJC:1 111~1 II ICI U IC VUll~C\\ltt.111.:1 '-'' IYCU 1,1 11.;3 ca--:-!~~e~,t ,~e !...:!::.~,-,~ ! !~•=•~ ! =~e!: .. ~ere ~~C!~ ~::!~~
the right to terminate this contract by giving written notice to the CONTRACTOR of such
termination and specifying the reason thereof and the effective date thereof. In that event, all
finished or unfinished document.s, data. studies, surveys, drswings, maps, model$,
2 of 5
CONTRACT NO. NSOOB
photographs, and reports prepared by the CONTRACTOR shall, at the option of the
DEPARTMENT, become its property, and the CONTRACTOR shali be entitied to receive just
and equitable compenaation for any ■atiafactory work completed on auch doc-umants and other
materia:s. The CONTRACTOR shall not be relieved of liab ility to the DEPARTMENT for
• • • I I ,1 • ....._~P"\ A-~• ........ I_, ..• :.-. ---1 --·. L----L -6 .&L :-________ ,. ---' .&1..-aamages sustatneo oy 1ne UCl""I"'.~ I IVIC:1'11 I uy VII \Utl UJ l:il 'Y UI tli:il,;11 UI \111:S 1:1w1 ""' lltfl IL , l:ll lU ll n,
DEPARTMENT may withhold payment to the CONTRACTOR for the purpose of set off until
such time as the exact amount of damages due the DEPARTMENT from such breach can be
determined.
11. This contract may be terminated by either party upon thirty (30) days
notice given in writing by one party to the other. If the contract is terminated, e!! fln!shed or
unfinished documents and other materials shall, at the option of the DEPARTMENT, become its
property.· Termination of the contract by the CONTRACTOR shall not prohibit the
DEPARTMENT from seeking remedy for additional costs consequential to the termination,
which are incurred by the DEPARTMENT. If the contract is terminated by the DEPARTMENT
as provided herein. the CONTRACTOR will be paid in an amount which bears the same ratio to
the ioiai compensation as ii,e services aciuaiiy periormecl i:>ei'!r io ine ioiei services of fr1e
CONTRACTOR covered by this agreement; for costs of work performed by subcontractors for
the CONTRACTOR provided that such subcontracts have been approved as provided herein:
or for each full day of services performed wt,ere c:omper.sation ts based on each run day or
• . . .. ,. -·---_, ·-----··------~ -r -... ------":---·-··:-.. -1 .. __ ..... _ Tl--,...,.... .. ,Tt"'lA,...T"n -L..-11 services perrormeu, •~:...:. fJl::tYlllt:11 II u, l,;UI I lfJtfl 1::.1:tllUI I f-11 ... v 11,11.1~1)' I 11a1,1,;,, I , , .. ....,....,, ... I '"""'""' I '-'" .. , l<:111
repay to the DEPARTMENT any compensation he has received which is in excess of the
payment to which he is entitled herein
12. The parties to 1hl• contract ■ gr•• and understand that the payment of
the sums specified in this contract is dependent and contingent upon and subject to the
appropriation, allocation, and availability of funds for this purpose to the DEPARTMENT.
13. Any CONTRACTOR receiving at least $15,000 but less than $100,000 in
state funds from the DEPARTMENT within any fiscal year is required to file with each funding
state agency a sworn accounting of receipts and expenditures of state funds in the format
approved by the State Auditor. This accounting must be att.st6d to by the CONTRACTOR
r.~,..,.., ,-f~ .... er a"~ """e ""th•r -,.,+1-,.-.~;-.;,..,.. r,ffi,.. ... .-r,f tho r"'r"'II\ITl:>Al"'Tf"\I:> Tt,·IS arrn,,ntin,, m ,,ct h• 11,.)'-"'il VIII\.. I • •u v• • V 'u; .. 1 CIUU IV I iLll 1~ 1-'lllliw' ... I lilw'I \I .... '-'~ 1 ,a , 1 'V ,~ 1 ___,. ,_. 1.. ...'"""-"""""' IUI •tt II'""""'" WV
filed with each funding state agency within six months after the end of the CONTRACTOR'S
operating year. If the CONTRACTOR receives STATE funds of $100,000 or more during its
fiscal year, it must file with the State Auditor and each funding agency its audited financial
• • • • • •11 .. ••· .. -•--•'-... 1----' 1-----•-----•.:&. .. ., '-•• 6&.-,.,..,_,_ A ,,.J:•--!-statements m accorcance wnn Ult, :nt111ut11 u.:s ia11u 1u11111:tL:s I-'' .,:s\i11uou uy 1110 ou:uo "'"'·m,.,, ",
Memorandum NGO-2 "Grantee Audit Reports." If the CONTRACTOR receives $300,000 or
more in FEDERAL awards during its fiscal year from any source, including federal funds passed
through the State or other grantors, It must obtain a single audit or program-specific audit
conducted in accordance with the Federal Office of Management and Budgeh Circuiar A-i33
"Audits of States, Locel Government and Non-Profit Organizations." If the above amounts are
noi mei by one singie funding agency, oui rainer any combinaiion oi funding agencie~, ineri iiie
appropriate reports shall be sent to the Office of the State Auditor. Also, a corrective action
plan for any audit findings and recommendations must be submitted along with the audit report
er within the period specified by the applicable or .. m Circular or Memorandum.
14. The DEPARTMENT m~i. from time to time, request changes in the
scope of tile services of tne CONTRACTOR to be periormec:i uncier this agreemeni. Suen
changes, including any increase or decrease in the amount of the CONTRACTOR'S
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03/01 /2000 11:15 919-715-0684 NCDE&NR/PURCHASING PAGE 07
,v,11.iTCi t. f"T ll.ir1 ~iui'\1iw
"""'',. 1 '"""'"'-' 1 ,~,.,. ••vvvv
ccmpenaation, whioh •re mutually ■greed upon by ■nd between the CONTRACTOR ■nd the
DEPARTMENT, shall be incorporated in written amendments to this contract.
15. Any information, data , instruments. documents studies or reports given to
or prepared or assembled by the CONTRACTOR under this agreement may De pubiisneci by
the CONTRACTOR or its employees, or distributed by the CONTRACTOR to any other
individual or organization. Prior to entering into an agreement to publish, or prior to publishing,
the CONTRACTOR or its employees shall give the DEPARTMENT a reasonable opportunity to
review any such proposed publication solely for the purpose of determining If the
DEPARTMENT wishes to be given credit for its funding role in the preparation of any such
Information, data, instruments, documents, studies, or reports. If the DEPARTMENT
datarminas that it wishes to be given credit, then CONTRACTOR shall take all necessary steps
to assure that credit is given by the publisher. Otherwise, the CONTRACTOR may proceed to
enter into any agreement to publish, or may publish, but shall not acknowledge any participation
by the E>EPARTrviEi\iT.
10. The CONTRACTOR eh•II enaur■ that ■II publioations produced •• a
result cf this contract are printed double-sided on recycled paper.
17. The fiiin9 of a petition in bankruptcy or insolvency by or :against the
CONTRACTOR shall terminate this agreement.
18. The CONTRACTOR shall not assign or transfer any interest in this
agreement.
19. No reports, maps or other documents produced in whole or in part under
this agreement shall be the subject of an application for copyright by or on behalf of the
CONTRACTOR.
20. It is agreed between the parties hereto that the place of this contract, its
situs :.md forum, .h.11 be W.ake county, Nonh Carolina, and in satd county and State shall all ,. . .. , ..... •·~"·--• -·•·--__ ,_ .. : ___ ,_ ""--___ ,:,_: .... ----·-••--'!--:_ ... ____ ._,._ matters, wnetner sounc1ng m cornrc1ct QI ,u11 1 tm,umy 1u 111ts v1:1mmy, wv11;,11 "'"""'-'"• 111,t:rq.11 au:uiuii
and enforcement of this agreement, be determined.
21. The CONTRACTOR agrees that the State may have the right to audit the
records of the CONTRACTOR pertaining to this contract both during performance and for 36
months after completion or termination. The CONTRACTOR must retain aii recorcis reiaiing io
this contract and allow employees or agents of the DEPARTMENT to Inspect such recorc:ts
during the period of time set out herein.
22. The CONTRACTOR agrees that he shall be responsible for the proper
custody and care of any State owned property furnished him for use in connection with the
performance of his contract and will reimburse the State for its loss or damage.
23. The CONTRACTOR certifies that.he is in compliance with "Attachment 111
6 .,.~, •ran"'DC!-~f"'~ f"' . .-."~•n 1,...inn Crnnn:::amc o,,:,r.,., HI U::t)CY I JV'' vv• ....... ,-:,::v-, I •• xr• ,. .. rx·
24. Michael Kelly is designated as the Contract Administrator (project
coordinator) for the State. However. any changes in the scope of the contract which wiii
4 of 5
919-715-0684 NCDE&NR/PURCHASING PAGE €:18
CONTRACT NO. N900e
increase or decrea!e the CONTRACTOR'S compensation shall not be effective until they have
been approved by the DEPARTMENT Head or Authorized Agent.
IN WITNESS WHEREOF, the CONTRACTOR and the DEPARTMENT have
executed this agreement in duplicate originals, one of which is retained by each of the pariies,
the day and year first above written.
CONTRACTOR
By~
/ C~tractor's Signature
Rfnald J. Bacskai
Typed Name
NORTH CAROLINA DEPARTMENT OF
ENVIRONMENT AND NATURAL
RESOURCES
}vvayne McDevitt, Secretary
OlRECTOR
0 . Df'J.a:PURC~EANDSERVICES ~/~,)._ 0 . t~
President/Chief Executiv~ Officet
Department Head's Signature
or Authorized Agent
WITNESS: WITNESS:
x p.,,. IJ. -r ~
...,,<.J • .LJ/½, ...,,.-1/",
Signature
Approved as to Fam,:
Attorney General of North Car'0iiM
DUPLICATE ORIGINAL
5 of 5
03 /01 /2000 11:15 919-715-0684 NCDESNR /PLRCHASING PAGE 09
SCOPE OF WORK
WARREN COUNTY PCB LANDFILL
DETOXIFICATION DESIGN
ATTACHMENT A
INTRODUCTION
In lAe,. ... 1-. '1000 C:Tn i:::-.. :r-----•-1 1--,~..,..,..., -· _,_ __ , .. _-' .-·---"·--'. . ' • ' t
"' ... , ... ,..,,, • .., ... ..,, .......... I-IIVIIUIIIIIC:::111.QI, 1111.,. \~I~, ::iUUIIIIU~U i:l p1t,11m1nary aes1gn aocumen
to the State of North Carolina for the detoxification of the Warren County PCB Landfill
using Base Catalyzed Decomposition (BCD) technology. This document was subsequently
approved by the State as a preliminary (conceptual) design for closure of the facility. Such
closure was deemed by the State to be an effective means of fairly addressing key issues
of the "Notice of Non-Compliance" issued by the EPA for the facility. as well as meeting the
r-nmmitmAn♦ m~l'lo h" +he c::+,.+.-. +,.. ..l,...+,...,;.r,, t&,,. .... , __ ,.ua, ... Lo.--.. ___ L--=~-11• • 1 • • ·• ' -10 n' e'ip __ ....... _ ,._ ..... , ......... ..,, 1 , ..... ...,,.,.,o • .., ~"''"""'" 1 L110 ,e111u1111 vv11ic,11 Lt:n,;11111vt:111y reas101e.
meet the aggreeaive design schedule in an efficient manner, ETG has teamed with BFA
Environmental. an environmental design firm with a thorough understanding of the goals
and objectives of all project stakeholders.
Since the submittal of the preliminary design document, the North Carolina legislature has
incorporated the utili2ation of BCD for the landfill detoxification into law end has specified
the appropriate treatment standards required for the detoxification of the landfill.
Th~ n11mnC!~ r.f+h:e-r:""'...,,",r,..-.♦ ;,._ +r-'"'''•:;_"" •L..--------..1 -----:-•-•' · · •• ·-,-.--,-.----....... u..a .............. ,I'""',."'' '"' \.IULIII IC u IC' ::,1.,ul-'C' tll JU tl:S:SUljli;ll~U necessary services
to prepare a final Design Report and develop a set of final design plans and specifications.
This scope of services is . therefore. intended to provide the professional services
necessary to develop a final design document and specifications with sufficient detail such
that Request for ProposBls (RFPs) can be issued for a!! or substantial componants of tl,is
n r"io, ..... + Th;C"'C"f'V'\P"\O~lrn:nl"'i1,rf"""'"'-,..-··-·------'-~----:-.. -.. • * t "" ,... -J~-·-............. ..,tJ ... u,~v ................ :.-, u ,c: uc:v,i::1vt.J111c1 n u, v1:::111out; pro1ec1 p1ans necessary Tor
proper execution of the anticipated project activities . If the activities deemed necessary
to fulfill the goal cf detoxification increase beyond what is described herein, this scope of
work will be amended accordingly.
State representatives from the Division of Waste Management and representatives of the
ETG/BFA team developed this scope of work based on our historical involvement in the
project, the Februgry 4, 1999 ma~ting with State and the approved concept for design
outlined in the March, 1998 Phase II Preliminary Design Report. ·
Task 1
1.1
Project Definition, Planning and Scoping
Project Initiation
FTC,/RFA will m;:::,,;:::,,t \Mith lc01, r~t"\fOc-on♦-:i+i11c.<" ,..,s +h .... C'+ .... , .... _ r,;, ·=-=---L \ 11 ,_ -· --· -·-· ..••••••.• ..,;,_., ••••• , "'-1 --t"''"""'...,"""'••1.c..1.,"'-'.., v1 u,c \.»Le&L1:t) u,v1:::,1u11 u, vvc:t::»te
Management to discuss the necessary project design components, review the
preliminary design report, and identify substantive additions to the detoxification
design process. It is assumed that ti.-vo meet!ngs with the State will be required
to accomplisr, this task.
1
03/01 /2000 11:15 919-715-0684 NCDE&NR/PL.RCHASING PAGE 10
ATTACHMEN1 A.
1.2 SCO!)P. Deve!oornent
Teek 2
· 2.1
The ETGi8FA team wiii work cioseiy with the State Project Manager and staff
to develop a scope of services document inciusive of all design components
identified during meetings with the State or as previously outlined in the
preliminary design report.
The detox:f:t;$tk;n c;f the:: PG8 l~:--.c;m l 1s :3 unlque project: hcwever, the~e ~~*
numerous Standard Operating Procedures (SOPs), which c;an be adopted for
successful implementation. The ETG/BFA team will continually work with the
State to adjust our approach to insure that we are on the path of least
resistance.
Pertinent Data Collection, Analysl!! and Background Data Review
A thorough understanding of the facility, its historical operations, design and the
characteristics of its contents are necessary in order to implement an effective
and efficient finai des;gn. The ETG/8FA team wili have access to a complete
copy of tr;e State's file on tl'l is fa c::1ty. Under tr1is subtssk these files will be
i"f!v1~w~u 16 1ueniify issues inai mign~ anect tne ciesign of tne detoxification.
This review wlll determine the degree cf the survey required to complete the
final design (Section 3.1 )
2.2 App!lcao!e SOPs. Ru!es and Requ!ations
Task 3
General
Implementation of the proposed fine! de~ign ect!v!tles at the !andfill \Nil!
necessitate review and analysis of local , state, and federal guidelines. Under
this task. the ETG/BFA team wi ll work closely with officials to identify the rules
_.. I .... ' • I .,. I • • -• • • • • • •• • • i:ir,u 1c:Qi.i1iui6iis wrncn w111 govern aetoxmcat1on activities. 1n particular, we will
work hand-in-hand with the State's Project Manager during thi& tiask. The
jurisdictional applicability of Superfund, RCR.A, TSCA and State's VVaste
Management rules will be thoroughly investigated under this task. Additionaily,
North Carolina Department of Transportation design criteria will be reviewed to .....a-•-•-!--___ ,; __ &...;1: •• , "--.&.1-_ •• ·•-.••• • .I • • • • .
u•:ni:,111111 1c ca1-11-111\.,c:1u11ny LU u 1c:: pr upu:.;ea pro1ec1 _ roacway_ improvements.
Detoxification and Process Design
The design taeks outlined below assume theit no new Information wil! be obtained
concerning the final design requiri;ments. If the ;mpiementation of Task 2 above identifies
new design criteria not discussed in t_his sccpe it will be amended accordingly. The design
process assumes that monthiy progress meetings will be held bet\veen the Design ,Team
and the State. These meeting~ w ill b~ held to emiure efficient project execution .
.., ,:;.
03/01/2000 11:15 919-715-0584 NCDE&NR /PURCHASING 1-'A(;;i:. 11
3.1
ATTACHMENT A
Site and Area Survey
A detailed survey will be prepared for the site. The limits of the survey wiii be
determined with state 3ppmval. Undeitt".ls task, the ETG,'BFA team wm piOVlde
to the State a scope of wori< tnai can be usec io issue a confraci for me survey.
It will include the survey needs along with the survey format required so that it
is compatible with the design objectives. The ETG/BFA team will also help
identify local survey firms that can meet the requirements.
3.2 Site Geotechnical Evaluation
3.3
Geotechnica! analysis of existing data will be performed beneath each
proposed structure associated with all equipment areas. Areas needing
~rlrlitinn~! tF.~t inn ivi!! h~ ;n~nt!fied and the ETG/BF A team '.·.11!! orov!de the State ---•-•-•--•~---•·.;,,•••··•--•--··•••-•·•• • • I
with a scope of work that can be used to issue a contract for the compaction
tests. The ETG/BFA team \'✓ii! a!so he!p Identify local f!rms that can meet the
requirements. Suitable compaction tests will be performed associated with final
grade and fill placement. Additional geotechnical surveys within the boundaries
nf thP I ;;r.rlft!1 ~rP. nnt ~ntir.in~t~n tn hF. rF.n1 :irP.rl -· ···----·-···· -·-··---····-·r--·"'-------,-··--··
Site Layout and Logistics
The ETG/BFA team w ill work to ensure that the final design incorporates a
faciiity iayout, which maximizes efficiency during aii phases of ihe projeci. Of
particular concern is the flow of site activities during the various phases of
excavation and backfi!ling . The strategic location and sizing of contamination
reduction zones, support areas, treatment areas, decontamination facilities, and
S ..... iTll .. , ... t ..... man,.,.,.,,,,,,,., ....... 'ac1·"•1· .... " .. ,;11 "11 be det"rmjn"d U"'de .. th1·s t"S1' TL, .... LUi i 1vva C l II lc:1!:,CIIIClll I lilt:-> VVI I CIII C I IC II I I c:1 I'\. l it::
siie iayoui wiii aiso be designeci to accommodaie ihe proposed finai use of fr1e
faclllty. Future land use will be determined by the community and this
information w ill be provided to the ETG/BFA team.
3.3.1
3.3.2
Fnr1inmr=:nt ArA;:;s -,-··,-··· -··• ... --·-
Detoxification equipment areas will be designed to ensure efficient
imolementation of the BCD orocess. as indicated in the Phase II . ' .
report. It is anticipated that areas will range from unpaved to paved,
coverea 10 uncoverec . It IS assumeci tnat tne areas icientineci in tne
Phase II report will form the basis of the final design plans and
spec!ficatlon
The flow of material has been generally discussed In the Phase II
document. Under this task a detailed design of the followina areas
will be defined: 1) PCB contaminated soil, 2) contaminated ... debris,
3) treated soil , and 4) clean soil.
03/01/2000 11:15 919-715-0684 NCDE&NR/PURCHASING PAGE 12
3.4
A TT AC HM ENT A
Design of soil management procedures will also mIrnm1ze dust
formation and migration. Because wind blown deposition of dust
particles represents the most significant source of potential off-site
mir,..-.... +;,...r, of Cr"'Oc;: the crr-::.1BFA team w:11 '"'Ork Cf'"'c.:"'" •• ,, • .._ ........ IH1c::,n,.J 1; •: , vu-, Lti,,,., ~ U: 1 1 u wv "-1-...,.,, w.-11.,i ~ii~
State to e!lsure the !ate!::t, most applicable safeguards are in place.
3.3.3 Building. Structures. Parking and Personnel Support Areas
The facility design wm include temporary construction trailers located
as shown in the Phase 11 report. Under this -task ETG/BFA will work
r-lnc:ch, \A1i+h +he ~+::a♦c :on~ r-nmm, ,ni+v l'Al"ll'i=>l!i:cn+::.+i"cc: Th.r:a. f, ,+, ,,.....,
-•---•, •••1o1 1 "''""" --.--.-_,.,,_ W-••••••-••••J •-,-,•---••,~•••._...,. Ill._. ,._.,"'41W
use of the facility including any permanent building(s} will be
incorporated into the community's reuse plan for the property after
detoxification.
A nr::n1PI n::1rk inn ::1rP:::\ wiii hP nmvirlPrl nP::1r thP n~t~rl ~ntr~n,-.i::. tn th.r::. • ·;;,·-·-· r-······:;, -·--····· --r ·-··---··--· •··-o-•---••••-••--... _ ..,,,_
facility. It will be adjacent to the construction trailers and designed
to remain in use after detoxification.
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The contamination reduction areas will consist of decontamination
pads, which drain to sumps, and portable units used as necessary
before equipment or personnel can exit exclusion zones. The fi ns!
system design is anticipated to bQ similar to that proposed in the
Phase II document.
Infrastructure Improvements
3.4.1 Eiectricai
The site currently contains elect~ical service, which is not sufficient
to meet the detoxification facil ity demand of the proposed
detoxification equipment. The ETG/BFA team will work clo$e!y with
::.n ;::.f;::.,,trir:::.1 r,-,n.-:::11it::mt t,-, ,=.n~1 ire. tho finoi rk.~i,1n rl,:,~r:" rlc+:=a;lc: f hc -• 0 -•--•• •--• --• •--••-• ,., ,_ -• •--•..., ,, ,_ •11 •-• ---•::::,• I W I _..,.,,, ""6~ .. ._.,,_ ~1 1'--
detoxification power requirements.
3.4.2 Access and Perimeter Road Improvements
Tl1e final design plans and spscificaticns will include read
improvemenis necessary to upgrade existing roads or buiici new
ones to deal with the increased traffic associated with the
detoxification activities. The access road from State Road 1604 to
the site will be included in this evaluation. The improvements will
incoroorate tt1s necessnr\/ :oca: And ~tntc=: ~tnnri;:;;rci~ P~rti~n:~r
• . .... ····J .. -···•· -·-·-----··--·---· . -···--·-·
attention will be paid to proper drainage and stormwater
mansgemer:t.
t.
03/01/2000 11:15 919-715-0684 NCDE&NR/PURCHASING PAGE 13
3.5
3.6
ATTACHMENT A
3.4.3 V✓ater
The ETG/BFA team w!I! s!ze end design a water transmission ma!n
necessary to extend water services to the PCB Landfill. The
transmission main will run along the site access road from State
Road i604. Sufficient detaii wiii be provided such that a RFF' can
be Issued.
Stormwater Management
. i5.7 -· . c..;1ean ::stormwater
Site drainage will be designed to isolate clean stormwater from
construction imoacted stormwater. A series of swales. culverts and . '
berms along tne site access road, within exclusion zones, and
around the contaminated soil stockpile will be designed to
accomplish this task. Clean water will be diverted to a lined pond
north of the lr.mdfill. The ETG/BFA teem will identify eny ~peel!!
requirements for lining the pond. A conservative stormwater event
design standard will be determined in concert with State
requirements and -incorporated into the final design and sizing of
retention and treatment structures.
3.5.2 Construction Water
/1.-------••·-1:---J ;_ ,1.L,.._ r-"\L.---II ..J--••---.£. ••--r,, __ , _, __ :_._. 111
,-..-::,, wu111,.;1::q.1\UtslJLt:;:U 111 \: It::;: r11t:1:::)t::;: II UU~Ulllt:::lll, LIit:: lllli;SI (J~~19r1 Will
convey impacted stormwater to a water treatment area consisting
primariiy of activated carbon. Other design alternatives wi!! be
r:nn~idAr~rl rl~ ::··inn th~ f:r.~! rlA~itir. r'ir,-;r..:.;:;=. Th~ tr-,c.trr,ont ~ffi,--i.:.n,-.. "
--··-·--·----····o ..... _ ····-· ---·:::,·• r-·-----· ···-•·--••••-•• .. -•••-•-••-1
of each option wili be evaluated and the best alternative selected.
Excavation Process Desion
3. 6. 1 Phasing and Site Management
The final design will detail the plan and profile of the landfill during
several phases of the construction process. It is critical that a clear
understanding of the excavation process be communicated by the
finaf design documents. It is anticipated that design details wlll be
Aenerated for approximatelv ten (10) distinct chases of the
excavation process. This process wil.l detail all critical components
of detoxification.
C
03/01/2000 11:15 919-715-0684 NCDE&t-lR/PURCHASit~G PAGE 14
ATTACHMENT A
3.7 PCB Soil Treatment and Process Desian
Under this task ETG will provide equipment performance requirements for the
B,..,D tr"r._,.,,,/'".,., ... pr---~~ 1,..,.. .... -.-l "---H---~:, "'O '"'"' +.-c,..+en ann +i-.e pro I "'"'"'H'!! \., ,:;:c:IL1dc:1il u-.i:::;::.:::, uo;::.c:u U~UII LIIC :)UII l UI:: u,:;:CI\ U IU lll . vu L..ClllU IIII
treatment stanoards. A c:ietaiieci summary oi Phases i ano ii wiii oe proviciea .
Regulatory considerations will be addressed. The exact detail of the process
description will be thoroughiy discussed with the State during the design effort
to provide enough detaii to interest potential bidders but not limit potential
competition. More detail can be provided on standard subsystems of
eauioment inc!udina material handlina. Eauior'nent reaulrements will be -., ... , ' --.
specified for the following :
• Material handling and preparation
• Batch vgcuu'm system (Solid Phase BCD)
• Continuous svstem (So!id Phase BCD)
• Liquid Phase BCD treatment
• Process wastewater treatment
3.8 ConfirmationNerification Sampling
3.9
3. 8. 1 Inflow end 0<Jtflow
In concert with the State. the ETG/BFA team will design a sampling
and testing program sufficient to verify the vertical limits cf
excavation and mat the residual concentration of PCBs/dioxins of
•~-•~,-.~+-,.J ...,....,_..,+-~;-.1 :"' 1-."'i"'" +h,... c.rf,.,"°'iiCthcrl 'trc.~'f"mcn'f c-'r":M~-:.r,..;c li,I IC LICCILCU 1a,c:a1,.c,101 ,o tJ01VYW UtO v ..... .., ..... ,_.~ .. ,-...c.. ... ,,."-''I. ..... c..1,,-... .... , ..... __
EPA and state protocol will be adhered to in establishing the
appropriate grid int"'rv~ls for verification sampiir,g.
Backfilling and Final Grading
3.9. 1 Loqistics and Testina ... ~
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in an incremental fashion. The design team will ensure that
h~,._1,4=;11;,..,.. ,.. .. ..,. .. ~+;,._,.,c-.,,~..,. ""hS:!le~.-l 011,-h tho+ it ,uili nnf ,-,-.nfii,-.-i-\#,,ith
""'C,"""'f'IIIIII I~ '-'t-'"'"'' M'-1'-"I 1-.,a C,,11"""' ...,, l~W'-''°' """"""-"' I , ....... t tt, ••11• 1 ,_., --• 111•-• •• •••,
excavation and PCB soil treatment operations. Backfilled soil will be
tested fo r compaction after each lift, and water will be added from
the stormwater a:-ea to the north as necessary to achieve optimum
moisture content.
The topography of the closed facility will be graded to accommodate
the property's future use .
03/01/2000 11:15 919-715-0684 NCDE&NR /PURC'-HASING PAGE 15
A TT AC HM ENT A
4.1 Community Reuse Piao Meetings
4.2
Task 5
Representative5 from the design team will coordinate closely with community
leaders and the State in an effort to include desired future land use Into the final
design plans and specifications. Two meetings with community officials are
anticipated under this task.
Regulatory Coord!nation
The de8ign tl3am will meet with regulatory officials to determine the potential for
land use restrictions and generally assist the State and community in
addressing the concerns of regulators. Attendance at one meeting by
ETG/BFA staff is assumed for this subtask .
.. Project Work Plans and Deliverables
Tho ~oeil"tT'\ +com IAlill no\1olnr"l ::inn \AtritP thP frillriwinn wnrk nlAni:. ;:1nci rP.nnrts in ~r.r.ordance '''"" '-""'--'""•::,•• .,,.....,.,,, ••·•· --•-•-r--·•-...... _ ···-·-··-.. ····.:, ··-··· r·-···--···-·-,-··-··• -·---· •·-····.
with the outlines provided in the Phase II report, while incorporating the results from any
additional investigation(s) and applicable protocol. All plans will be developed with
Involvement from the community and concurrence from the State. Representative5 from
Warren County will also be consu!ted during preparation of the community involvement ... , ...... ..,,c:,11.
5.1
5.2
5.3
5.5
5.6
5.7
5.8
5.9
5.10
Detoxification Des ign Work Piao and Schedule
Community Involvement P!an
Project Health and Safety Plan
Performance Demonstration P!an
Air Mrinitminn Pl~n ' tit ,, • , ....... •=·.
Site Operations Piao
Quality Assurance Project Plan
Finai VerificationiQQnfirmation Sampiinsa Pian
Construction QlJa.lity Assurance Proiect Plan
Emeroancv Resoonse P!~n
-,
'
5.11
. 5.'12
Ta!lk e
r ,...\,,AL,_ .,L I_I
ATTACHMENT P..
Final Design Report
A report summarizing ine design aci1viiies pt=ITOiffit?d du,ing th~ impiGiiiGiitat;c,,,
of tasks 1 through 4 above wil!be developed and submitted to the State et 60%,
90% and 100% completion levels
The design team wi!I submit five (5) sets of drawings. (11" x 17") and
specifications (and one full size set) to the State at the 60% and 90%
completion levels and five (5) sets of drawings (11" x 17") anq specifications
(and one full size set) to the State at the 100% completion level. At the time of
the 60%, 90% and 100% submittals, a meeting will be held with the State
_.,.,_ ......... ;.,.. f"'ln +;.. •..... ;Q nf th• ra\li.\At r.1"'11"1"\n'\AntA F1nri mAAtinoR All itAmA ,o,..,1vq1:;1,,~c...~••.....,....,, ,_..,, ,,,_ ---•--· ••·-•-··-··, --······-···-, -··-···---·· .0 ~, -··· ---···-
Will be addressed and resolved before the design team proceeds to the next
percentage completion level. The design team will submit ten (10) full-size sets
pf the final drawings and specifications.
Permitting Assistance
1 he design team wiii prepare aocumef1b, u~:siyf1 G&icuiath:;r,&, 1111:2µ::., Gicivv;iig5 ,
specifications and applications that are requ !red to obtain the approva! of agencies having
jurisdiction over the project and to assist in securing permits required for construction of
selected project componente. It is snticipated that permits will be obtained for those
components of the project which might be co::structed during this contract. They include
but are not limited to initial site prep2ration a:-id dra in age lmprovements . Treatment related
•• I • ,f ..• 1--1 ... :J.1_:_J,t_:_ ------·•••-,_i,.. permits are not lnCIUOl;lU WILi 1111 LI 11::i ::i~Vf-1~ UI vvu, I\.
03/01/2000 11:15 919-715-0684 NCDE&~~R I PURCHASING PAGE 17,
---· ·--··----·-·· ___ ,,,. ....... -~~ ...... ~ ... ,....,... ...... ,. ASSUHAN(.il::S -NUN \,;UN::; I nu.,; I IUN r-nv~n~IYI.)
The CONTRACTOR certifies that with reg1'rd to:
1. DEBARMENT AND SUSPENS)ON -To the best of its knowledge end belief that it and its
principals:
2 .
(a) are -not presently debarred, suspended, proposed for deborment, declared ineligible, or
voluntarily excluded from covered trensections by any Federal Department or agency;
(bl have not within a 3-year period preceding this proposal been convicted of or had a civi!
Judgment rendered egainst them for commiHion of fraud or II criminel offense in
connection with obtaining, attempting to obtain, or performing e public (Federal, State, or
!oca!) transaction r,r comrn~1 under a public transaction; violation of Federal or State
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of reeordi5, m~king felse stetement,, or receiving atolen property;
(cl are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federel, State1 or locBll with commission of any of the offenses enumerated in
n:ar11nr111nh /~, lh\ n-f tnic. 1":A(tifll':;.Tiri i"i' Rr.rl .--·-·•-,-.•· ,., ,-, -· -···---·····--.. --··, -··-
(d) have not within e 3-year period preceding this application/proposel hed one or more public
transactions {Federai, State, or locei) terminated for cause of def a ult.
LOBBYING -To the best of his or her knowledge and belief, that:
(■) no Federal appropriated funds have been paid er will be paid, by or on behalf of the
undersigned, to any person for influencing or enempting to influence an officer or emp loyee
of eny rigency, e Member of Congress, en officer or employee of Congress, or an employee
of a Member of Congress in connection with the ewerding of any Federal contract, the
making of any Federal grant, the making of ,my Federal loan, the entering into cf any
cooperative egreement, end the extension, contlnu,nlon, reni:wel, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement;
(b) if any funds other than Federal appropriated funds have been peid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress In connection with the Federel contrect, grant, loan, or cooperative egreement,
the undersigned shell complet~ tind submit Standard Form·LLL, •Disclosure Form to Report
I l"lhhvinn" in .:::i~r.nrri.:::inr.t!: with it~ instruntions. ----,···· ... ----·--··--···-·· ··-.................. .
1 of 2
03/01/2000 11:15 919-715-0584 NCDE&NR/PURCHASING PAGE 18
AND.
4.
6.
PBUG-E85E WORKPLACE BEOUIBEMENTS -It wil: comply by:
(a) publishing a stetement notifying employees thet the unlawful manufacture, distribution,
dispensing, possession or use of a ccntroiled substance is prohibited in the grantee's
workplace and specifying the actions that wl!! be taken against employees for vio!aticn of
.• t. ---t...:L :•~--• sucn µrur11u,~1v11,
(bl Htebll;hing a drug-fre. ilW.iraneu J;lrogram to ir.for:-:i .m;:.Joyees ebout -
(1 J the dangers of drug ebuse in the workplace;
(2) the grantee's policy of maintaining a drug-free workplace;
i3i eny evaiiacie drug coun5eiing, renaciiiiat16i"1, i11u ilfijjiuyat:i a:i.iiS:i'tai"rCi= pivijiaiii5;
and
(4) the penalties that may be imposed upon employees for drug abuse vioiations
occurring in the workplace;
(c) -making it a requirement that each employee to be engaged In the performance of the grant
be given a copy of the statement reQuired by paragraph (al above;
(d) notifying the employee in the statement required by paragraph (a) above, that as a
condition of employment under the grant, the employee will -
( 1) ebide by the terms of the statement; end
{2) notify the employer of any criminai d,ug statute conviction for a violation occurring
in the workplace no later than f ive days after such conviction;
Ir:-\ nntifvinN thA ;ioAncv within hm d21vs 11fter receivinc notice under subcaracraoh idl (21 ,-. ··--··,···111,1··•--..,-·-1 , -. - .
abo"•• from an employee or otherwise receiving actual nctice cf s.uch ccnviction;
(fl taking one of the following actions within ~O deys of receiving notice under subparagraph
(dl (2) above, with respect to any employee who is so convicted -
( 1) taking appropriate personnel action egeinst such en employee, up to and including
termination; or
(2) requirir.g such ernp!ovee to psrtic!pate sstisfactor!~y in a drug .abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or loceil
health, law enforcement, or other appropriate agency;
(g) making a good faith effort to continue to maintain !I drug•free workpl21ce through
implementetion of paragraph$ (a), (bl, (c). (d), (e), and (fl, above.'
Will comply with the provisions of the Hatch Act which limit the political activities of employees
whose principal employment activities are funded in whole or in part with Federal funds.
Will t'nmnlv. ::i~ ;innlir.::ihlA. with thr. nrnviJ:inn~ nf thA n111viJ:-R1tr.nn Ar.t. th11 r.nnAl:iinrl A~t and the c·~~t;;~t W~rk H~C~~-end ·s~f e·tv-·sta'"nd~rd~-·A-ct ~~g-~rdl~g-labo~ s"ta~d~rci~ -for -fede~ally ·as;si~t~d-
construction subegreements.
Will comply with all applicab!e requirements of all other federal laws,· executive orders, regulations ---' __ ,:_: __ --··---=--.a...: ... -·--·--auu ..,Uln..,n::.::, ldVVWl41Ul=f "'"°' .., . ...,t::,•a11,.
2 of 2
NORTH CAROLINA DEPARTMENT OF
El"" .. fv!RONMENT AND NATURAL RESOlJRC!::S
----- ---· •--• • • --• ••-r---,r•--~ PIVISION Of' r-Ul"t<.'"A::u,. AN,._,"""'"""'~-~
AMENDMENT NO. 1
~ -o , 7 1)?lt·,ll').'":t5 !WJ . r t.o -.,-• . • ..... z..· . -~ -
A.MENDiViENT 10 CONTRACT f\lUMBER i-J9008
"""""r--r, ~ /~r-"1' I Kt-1 vvrr1\l --... ----
EiG ENVIRONMENTAL
AND THE
NORTH CAROLINA DEPARTMENT OF ENV!RONMENT
,A.ND NATURAL RESOURCES
Pursuant to paragraph 14 of Contract Number N9008, the Department
of Environment and Natural Resources and the Contractor mutua!!y
agree to change the contract ending date from January 31, 2000 to
n "--•-L. ., "') 'lf"lf"I(\ ~'!!!:!!~!! ~ ~: £.UV'-1.
!t is the intent of this amendment to address the provision(s) noted
onlv, and !n no vvay should thi8 rm1endment be construed to further
modify this contract.
Please indicate acceptance by your signature below.
. . ;; "°"'..--,rr---.,;c,,r;• r-"\.t-,'t,Jl\,.JV.._,'--4.
ET~ Environmental
Return one {1 l duplicate original to: Purchase & Contract Section,
ut:i~R Division 01 rui·0!1ti~e aiiG $.;~;;;,::~;, ; 505 ~!.~:! S:::~~:~~ Ce:-:!e~.
Raleigh, NC 27699-1605.
cc: Brnnda Rivers/Pat Backus, Waste Management
DUP_LiCATE ORiGlf'JAL
~.0 . BOX Z7t1i87~ Rl'iL.B;IC.H_, NC 2761 t-7897 f !?12 NoftTH SALISBVRY $TRF.ET, RAJ.arc."', NC z"1e04
PHONC B 1 9•7:33-074(1; FAX gr 9 ... 7,: 6-06B4 www.etvlr.etate.nc.u:5/E:HNR
AN l!QIJAL QppCRTL!NITY / AFFIRMATIVE ... CTION EMl"!.OYER -!;Oo/o R"C:YcUelJ/1 o '/{, l"O!JT-CON!3UMER P"P""-
}
j -•j,,_ -
~~1' .u,-DENR t~J~~ "->•> • ;.
f fiiit::rt::,/, . i)t
JAMES 8 . HUNT JR:,',,.
,:, GoVERNOR · ........... ,. ., • -~ ,.':,_,t:;;c_-~ • . .'.
' ,. . . . ~~ .. -v· T, • ~•;"
,,
" , .. . -.-::;-,....;,. NORTH CAROLINA DEPARTMENT OF
ENVIRONMENT AND NATURAL RESOURCES
DIVISION OF WASTE MANAGEMENT
April 12, 1999
IvfEMOR.A.NDUM
TO:
FROM:
SUBJECT
Michael Bryant \Jc;S;;J
Mike Kell y, Deputy Director \J~~~
CONTRACT WITH ETG FOR THE PHAS-~
DRAWINGS FOR DETOXIFICATION OF THE PCB
L..\;"\'DFILL I:'\ \\'ARRE~ COUNTY USING BCD
TEC-r?\OLOG\'
. .\ttached is the Scope of Work and DENR forms 25 00 & 2482. Please issue a
contract to ETG Em·ironmental , West Chester, PA for completion of the Phase III
Final Drav.,ings for detoxification of the PCB landfill in Warren County. The price
is S525.5 50
i will be the contract admini st rator Ti1e contract should run from April 15, 199Q
until January .31 , 2000. We anticipate rne work to be completed within 5 to 6
months. however, \\·ould like to allow some extra room in case there are problems
that arise as we go through this process.
lV1s. Pat Backus, DWM project manager for this project, will work closely with
ETG throughout the entire process. I v-1ill also be directly involved with the
process and use other division staff to help review the work as it is developed to
ensure that our expectations are being met throughout the contract period.
Thank yo u for your help on this project. I will be out of the office on Tuesday anci
Wednesday, however Pat Backus will be available at 733 -4996, ext. 308, should
you have any questions.
This letter and the scope of work are being provided to you on a disk
(WordPerfect 6.0) for yo ur convenience.
401 OBERLIN ROAD, SUITE I 50, RALEIGH, NC 27605
PHONE [phone] FAX [phone]
Comments for contract with ETG Environmental for the Phase III Detoxification Final Report on
the PCB landfill in Warren County.
1. Deliverable items: The department recognizes that a minimum of 5 months will be necessary
to complete the work required in this contract. Various pieces of the work will need to be
completed prior to work commencing on other sections. ETG, with their prime sub-contractor,
BFA, will meet with state representatives from the Division of Waste Management within two
weeks after the signed contract is returned to the state, to prioritize sections from the scope of
work and develop a· schedule of deliverables.
2. Payment terms: DENR agrees to the sum of $525,550.00 for completion of the Final Report
for Detoxification as described in the Scope of Work contained within this contract.
(a) Payment for services will be made upon receipt of an invoice from the
CONTRACTOR documenting the work completed during the month and approval by the
Division of Waste Management.
(b) DENR will be invoiced monthly, with the first invoice being sent no sooner than 30
days after commencement of work, in equal amounts of$105,l 10.00, for a total not to exceed
$525,550.00. However, at any time the state is not satisfied with the progress or amount of work
completed, we reserve the right to re-negotiate the contract's five month payment cycle. This may
include approval for only partial payments based on actual work performed to date. The final
payment will be made only after the state has signed off on the completed final design documents.
( c) Invoices will be submitted to the Contract Administrator as outlined above, with the
final invoice being received by the DEPARTMENT no later than 45 days after the end of the
contract period.
FO~,ASSIS1'ANCE • SEE INSTRUCTIONS ON BACK
N.C. Department of Environment and Natural Resources
Division of Purchase and Services
AGREE:MENT INFORMATION Contract System No.
Contract No.
Purchase Order No.
Vendor Number
1. PARTIES TO THIS AGREEMENT:
~ B
Dhision Contractor
Waste Mana einent
..... . .. -·~~~-~--F.T~ F.md """~ "1
Section I.R.S. Number or Social Security Number Check if Applicable
Pvt/Non-Profit -
23-2595476
Address (PO Box, Street, City, Stare, Zip) Address (to which checks will be mailed) (Street, PO Box)
401 Oberlin Rd. Ste 150 Ralei h 16 Haeertv Boulevard
Contract Administrator TelephoiN<;;~J.605 (City, State, Zip)
West Chester. PA 19382-7594
Please check one of the following:
2. D ISION A -African American owned -Woman owned _Handicapped owned
_ Hispanic owned _Other minority owned ~one of the above
Contractor Contact Person: Telephone Number
Steve Detwiler 601-431-9100
DIVISION CO!',TRACT COO RD INA TOR: Michael Kelly PHO1'tNO: 919-733-4996 X 203
3. PURPOSE OF AGREEMENT: Complete Phase III Final Design for Detoxification
4. TIME PERIOD OF AGREEMENT: Beginning Date _!!_1 15 ;99 Ending Date _l_1.ll_100
(CO:\TRACT CA..'\~OT EXCEED 3 YRS .) Mo Day Year Mo Day Ye:ir
5. AGREEMENT STATUS: XX New Continuing Revised Year of Initial Agreement _____ _
6. NEED STATEMENT: Final design must be completed to allow the state to bid the
detoxification of the PCB landfill
7. JUSTIFICATION :. _ ___;P::...;ha=s:::.e::::.......;I:::.......;&:::.......;I=-'I:::.......ah~a~v.!..e~b~e;,,,.en~;,,,.c~omwp,l,!.!,.l!o<.e..1..t!o<.e:...d..,.; _...t.uh.;.f_.uD.i::;f.o.X..i..t_,;;,_s..i..t.i::;e.µp~i ..:iS......l..t.ub.i:::e__,_f.Li .uo.aa.LJ ___ _
design and must be finished to begin detoxification
8. FISCAL INFORMATION: Does this agreement involve disbursement of funds? ~ from DENR to DENR. No
Federal State Contractor Other Special Total
$ $525,550.00 $ $ $ $525,550.00
SUBHEAD: GL Company / ~ 0 i GL Account 5,3 h q
PAYMENT SCHEDULE:
DENR 2500 (Revised 1/99)
N. C. Department of Environment and Natural Resources
Division of Purchase and Services Page __ of _
CONTRACT BUDGET
Contract No.
Contract System No. _______ _
15 April 1999 Waste Management
Effective Date Division/Section/Program Purchase Order No. ____ _
31 January 2000
Termination Date For Fiscal Year 99-00 Revision No.
Contractor: _E ..... T ..... G ......... E .... n~v ... , .... · r .... a ..... o ..... ro .... e ... o .... r .... a .... J ________ Purpose: Phase 3 Detoxification Plan
Total Budget:
or Contractor Contact: Steve Detwiler Amendment$ 525,550.00 -----------------
ITE~l DESCRIPTIO~
Provide complete Phase III Final
Design documents for the full
scale detoxification of the
PCB landfill in Warren County usi
BCD Technol ogy
(MAXDATORY IF FEDERU. FUJ\"DI!\'G)
CFDA CODE:
(CATALOG OF FEDERAL DOMESTIC ASSISTANCE
CODE) .
GL GL Account GL Center
Company
CONTRACTOR
A.MOUNT
Of Ap Iicab\e)
DE1\1R CONTR.\CT
AMOUNT
$525,550 00
...
faJ,MAA~
Division Budget Officer
(Mandatory)
OUTLINE
WARREN COUNTY PCB LANDFILL
FINAL DESIGN -BCD DETOXIFICATION
INTRODUCTION
Task 1
Task 2
Task 3
1.1
1.2
2.1
2.2
,.,
.) .
,., J
.) --,., ,.,
.) . .)
3.4
Project Definition, Planning, and Scoping
Project Initiation and Planning Meetings
Scope Development
Pertinent Data Collection, Analysis and Background Data Review
Landfill Features and Relationship to Detoxification
Applicable SOP's, Rules, and Regulations
Detoxification and Process Design
Site and Area Survey
Site Geotechnical Evaluation
Site Layout and Logistics
3 .3 .1 Equipment areas
3.3.2 Soil Material and Handling
3. 3. 3 Building, Structures, Parking and Personnel Support Areas
3. 3 .4 Contamination Reduction Zones
Infrastructure Improvements
3.4.1 Electrical
3 .4.2 Access and Perimeter Road Improvements
3.4.3 Water
3.5 Stormwater Management
3.5.1 Clean Stormwater
3.5.2 Construction Water
3. 6 Excavation Process Design
3.6.1 Phasing and Site Management
3. 7 PCB Soil Treatment Process Design
Warren County PCB Landfill Design Outline
Task 4
Task 5
Task 6
Outline
Final Design (cont.)
3. 8 Confirmation I Verification Sampling
3.8.1 Inflow and Outflow
3. 9 Backfilling and Final Grading
3.9.1 Logistics and Testing
Site Reclamation Design
4.1 Community Reuse Plan Meetings
4.2 Regulatory Coordination
Project \Vork Plans and Deliverables
5.1 Detoxification Design Work Plan and Schedule
~ ) ),_ Community Invol vement Plan
5.3 Project Health and Safety Plan
5.4 Performance Demonstration Plan
5.5 Air Monitoring Plan
5.6 Site Operations Plan
5.7 Quality Assurance Plan
5.8 Final Verification/Confirmation Sampling Plan
5.9 Construction Quality Assurance Project Plan
5 10 Emergency Response Plan
5. I I Final Design Report
5. 12 Design Plans (Drawings) and Specifications
Permitting Assistance
Warren County PCB Landfill Design Outline
INTRODUCTION
SCOPE OF WORK
WARREN COUNTY PCB LANDFILL
DETOXIFICATION DESIGN
In March 1998, ETG Environmental, Inc. (ETG) submitted a preliminary design document to the
State of North Carolina for the detoxification of the Warren County PCB Landfill using Base
Catalyzed Decomposition (BCD) technology. This document was subsequently approved by the
State as a preliminary ( conceptual) design for closure of the facility. Such closure was deemed by
the State to be an effective means of fairly addressing key issues of the "Notice of Non-Compliance"
issu ed by the EPA fo r the fa cility, as well as meeting the commitment made by the State to detoxify
the landfill when technically feasible. To help meet the aggressive design schedule in an efficient
manner, ETG has teamed with BF A Environmental, an environmental design firm with a thorough
understanding of the go als and objectives of all project stakeholders.
Since the submittal of the preliminary design document, the North Carolina legislature has
incorporated the utilizati on of BCD for the landfill detoxification into law and has specified the
appropriate treatment st anda rds required for the de toxifi cati on of the landfi ll
The purpose of this document is to outline the scope and associated necessary services to prepare
a final Design Report and develop a set of final design plans and specifications. This scope of services
is, therefore, intended to provide the professional services necessary to develop a final design
document and specifications with sufficient detail such that Request for Proposals (RFPs) can be
issued for all or substantial components of this project. This scope also includes the development of
various project plans necessary for proper execution of the anticipated project activities. If the
acti vities deemed necessary to fulfill the goal of detoxification increase beyond what is described
herein, this scope of work will be amended accordingly.
Wnm~n County PCB Landfill 04/08/99 Scope of Work for Final Desis:-i Services
State representatives from the Division of Waste Management and representatives of the
ETG/BF A team developed this scope of work based on our historical involvement in the project, the
February 4, 1999 meeting with State and the approved concept for design outlined in the March,
1998 Phase II Preliminary Design Report.
Task 1 Project Definition, Planning and Scoping
l . l Project Initiation
ETG/BFA will meet w ith key representatives of the State's Division of Waste Management
to discuss the necessary project design components, review the preliminary design report, and
identify substantive additions to the detoxification design process. It is assumed that two
meetings with the State will be required to accomplish this task.
1.2 Scope Development
The ETG/BFA team will work closely with the State Project Manager and staff to develop
a scope of services document inclusive of all design components identified during meetings with
the State or as previously outlined in the preliminary design report.
The detoxification of the PCB landfill is a unique project; however, there are numerous
Standard Operating Procedures (SOPs), which can be adopted for successful implementation.
The ETG/BF A team will continually work with the State to adjust our approach to insure that
we are on the path of least resistance.
99-0()}
Scope
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Wanen County PCB Landfill 04/08/99 Scope of Work for Final Design Services
Task 2 Pertfnent Data Collection, A~alysis and Background Data Review
2.1 Landfill Features and Relationship to Detoxification
A thorough understanding of the facility, its historical operations, design and the
characteristics of its contents are necessary in order to implement an effective and efficient final
design. The ETG/BF A team will have access to a complete copy of the State's file on this
facility. Under this subtask these files will be reviewed to identify issues that might affect the
design of the detoxification. This review will determine the degree of the survey required to
complete the final design (Section 3.1)
2.2 Applicable SOPs Rules and Regulations
Implementation of the proposed final design activities at the landfill will necessitate review
and analysis of local, state, and federal guidelines. Under this task, the ETG/BF A team will work
closely with officials to identify the rules and regulations which will govern detoxification
activities. In particular, we will work hand-in-hand with the State's Project Manager during this
task. The jurisdictional applicability ofSuperfund, RCRA, TSCA and State's Waste Management
rules will be thoroughly investigated under this task. Additionally, North Carolina Department
of Transportation design criteria ,:viii be reviewed to determine applicability to the proposed
project roadway improvements.
Task 3 Detoxification and Process Design
General
The design tasks outlined below assume that no new information will be obtained concerning
the final design requirements. If the implementation of Task 2 above identifies new design criteria
not discussed in this scope it will be amended accordingly. The design process assumes that
monthly progress meetings will be held between the Design Team and the State. These meetings
99-001
Scope
-, -_) -
Warren County PCB Landfill 04/08/99 Scope of Work for Final Design Services
will be held to e~sure efficient project exe~ution.
3.1 Site and Area Survey
A detailed survey will be prepared for the site. The limits of the survey will be determined
with state approval. Under this task, the ETG/BF A team will provide to the State a scope of
work that can be used to issue a contract for the survey. It will include the survey needs along
with the survey fonnat required so that it is compatible with the design objectives. The ETG/BF A
team will also help identify local survey firms that can meet the requirements.
3.2 Site Geotechnical Evaluation
Ge otechnical analysis of existing data will be performed beneath each proposed structure
associated with all equipment areas. Areas needing additional testing will be identified and the
ETG/BF A team will provide the State with a scope of work that can be used to issue a contact
for the compaction tests. The ETG/BF A team will also help identify local firms that can meet the
requirements. Suitable compaction tests will be performed associated with final grade and fill
placement. Additional geotechnical surveys within the boundaries of the Landfill are not
anticipated to be required.
.., ..,
.) . .) Site Lavout and Logistics
The ETG/BF A team will work to ensure that the final design incorporates a facility layout,
which maximizes efficiency during all phases of the project. Of particular concern is the flow of
site activities during the various phases of excavation and backfilling. The strategic location and
sizing of contamination reduction zones, support areas, treatment areas, decontamination
facilities, and stormwater management facilities will all be determined under this task. The site
layout will also be designed to accommodate the proposed final use of the facility. Future land
use will be determined by the community and this information will be provided to the ETG/BF A
team .
99-001
SCOJ'C
-4-
Warren Cow1ty PCB Landfill 04/08/99 Scope of Work for Final Design Services
99-00/
Scope
3.3.1 Equipment Areas
Detoxification equipment areas will be designed to ensure efficient implementation of the
BCD process, as indicated in the Phase II report. It is anticipated that areas will range from
unpaved to paved, covered to uncovered. It is assumed that the areas identified in the Phase
II report will form the basis of the final design plans and specification
3.3.2 Soil Material and Handling
The flow of material has been generally discussed in the Phase II document. Under this
task a detailed design of the following areas wi ll be defin ed: 1) PCB contaminated soil, 2)
contaminated debris, 3) treated soil , and 4) clean soil.
Design of soil management procedures will also minimize dust formation and migration.
Because wind blown deposition of dust particles represents the most significant source of
potential off-site migration of PCBs, the ETG/BF A team will work closely with the State to
ensure the latest, most applicable safeguards are in place .
3.3.3 Building, Stmct11res, Parking and Personnel Support A reas
The facility design will include temporary construction trailers located as shown in the
Phase II report. Under this task ETG/BF A will work closely with the State and community
representatives. The future use of the facility including any permanent building(s) will be
incorporated into the community's reuse plan for the property after detoxification.
A gravel parking area will be provided near the gated entrance to the facility. It will be
adjacent to the construction trailers and designed to remain in use after detoxification.
-5-
Warren County PCB Landfi ll 04/08/99 Scope of Work for Final Design Services
99-001
Scope
3. 3. 4 Contamination Reductio11 Zo11es
The contamination reduction areas will consist of decontamination pads, which drain to
sumps, and portable units used as necessary before equipment or personnel can exit exclusion
zones. The final system design is anticipated to be similar to that proposed in the Phase II
document.
3 .4 Infrastructure Improvements
3. 4. I Electrical
The sire currently contams electrical service, \vh ich is not sufficient to meet the
detoxification facility de mand of the proposed detoxification equipment. The ETG/BF A team
wi ll work closely with an electrical consultant to ens ure the final design clearly details the
detoxification power requirements.
3.4.2 Access and Perimeter Road Improvements
The final design plans and specifications will include road improvements necessary to
upgrade existing roads or build new ones to deal with the increased traffic associated with the
detoxification activiti es. The access road from State Road 1604 to the site will be included
in this evaluation. The improvements wi ll incorporate the necessary local and state
standards. Particular attention will be paid to proper drainage and stormwater management.
3.4.3 Water
The ETG/BF A team will size and design a water transmission main necessary to extend
water services to the PCB Landfill. The transmission main will run along the site access road
-6-
W tlffen County PCB Landfill 04/08/99 Scope of Work for Final Design Services
3.5
from State Road 1604. Sufficient detail will be provided such that a RFP can be issued.
Stormwater Management
3.5. I Clean Stormwater
Site drainage will be designed to isolate clean stormwater from construction impacted
stormwater. A series of swales, culverts and berms along the site access road, within
exclusion zones, and around the contaminated soil stockpile will be designed to accomplish
this task. Clean water will be diverted to a lined pond north of the landfill. The ETG/BFA
team will identify any special requirements for lining the pond. A conservative stormwater
event design standard will be detennined in concert with State requirements and incorporated
into the final design and sizing of retention and treatment structures.
3.5.2 Co11stmctio11 Water
As conceptualized in the Phase II document, the final design will convey impacted
storrnwater to a water treatment area consisting primarily of activated carbon. Other design
alternatives will be considered during the final design process. The treatment efficiency of
each option will be evaluated and the best alternative selected ~
3. 6 Excavation Process Desiim
99-001
Scope
3. 6. J Phasing and Site Management
The final design will detail the plan and profile of the landfill during several phases of the
-7-
3.7
Warren County PCB Landfill 04/08/99 Scope of Work for Final Design Services
construction process. It is critical that a clear understanding of the excavation process be
communicated by the final design documents. It is anticipated that design details will be
generated for approximately ten ( 10) distinct phases of the excavation process. This process
will detail all critical components of detoxification.
PCB Soil Treatment and Process Design
Under this task ETG will provide equipment performance requirements for the BCD
treatment process based upon the soil to be treated and the PCB Landfill treatment standards.
A detailed summary of Phases I and II will be provided . Regulatory considerations will be
addressed . The exact detail of the process description will be thoroughly discussed with the State
during th e design effort to provide en ough detail to interest potential bidders but not limit
potential competiti on. More detail can be provid ed on standard subsystems of equipment,
including mat eri al handling. Equipment re quirements will be specified for the following:
• Materi al handling and preparation
• Batch vacuum system (Solid Phase BCD)
• Continuous system (Solid Phase BCD)
• Liquid Phase BCD treatment
• Process wastewater treatm ent
3.8 Confirmation/Verification Sampling
In concert with the State, the ETG/BF A team will design a sampling and testing program
suffici ent to verify the vertical limits of excavation and that the residual concentration of
')').(}(}/
Scope
-8-
Warren County PCB Landfill 04/08/99 Scope of Work for Final Design Services
3.9
Task 4
4.1
PCBs/dioxins of the treated material is below the established treatment standards. EPA and
state protocol will be adhered to in establishing the appropriate grid intervals for verification
sampling.
Backfilling and Final Grading
3.9.1 Logistics and Testing
During detoxification, treated soils will be backfilled and compacted in an incremental
fashion. The design team will ensure that backfilling operations are phased such that it will
not conflict with excavation and PCB soil treatment operations. Backfilled soil will be tested
for compaction after each lift, and water will be added from the stormwater area to the north
as necessary to achieve optimum moisture content.
The topography of the closed facility will be graded to accommodate the property's future
use.
Site Reclamation Design
Communitv Reuse Plan Meetim!s
Representatives from the design team will coordinate closely with community leaders and the
State in an effort to include desired future land use into the final design plans and specifications.
Two meetings with community officials are anticipated under this task.
4.2 Regulatory Coordination
The design team will meet with regulatory officials to determine the potential for land use
restrictions and generally assist the State and community in addressing the concerns of regulators.
Attendance at one meeting by ETG/BF A staff is assumed for this subtask.
99-0(}]
Scope
-9-
. ' ...
Wm,-en County PCB Landfill 04/08/99 Scope of Work for Final Design Services
Task 5 Project Work Plans and Deliverables
The design team will develop and write the following work plans and reports in accordance with
the outlines provided in the Phase II report, while incorporating the results from any additional
investigation(s) and applicable protocol. All plans will be developed with involvement from the
community and concurrence from the State. Representatives from Warren County will also be
consulted during preparation of the community invo lvement plan.
54
5 5
5.6
5.7
5.8
5.9
5.10
5.11
99-0()]
Scope
Detoxification Design Work Plan and Schedule
Cornmunitv In vo lvement Plan
Project Health and Safetv Plan
Performance Demonstration Plan
Ai r Monitoring Plan
Site Operations Plan
Oualitv Assurance Project Plan
Final Verification/Confirmation Sampling Plan
Construction Quality Assurance Project Plan
Emergency Response Plan
Final Design Report
-10-
Wam~n County PCB Landtill 04/08/99 Scope of Work for Final Design Services
A report summarizing the design activities performed during the implementation of tasks 1
through 4 above will be developed and submitted to the State at 60%, 90% and 100% completion
levels.
5.12 Design Plans (Drawings) and Specifications
The design team will submit five (5) sets of drawings ( 11 " x I 7") and specifications (and one
full size set) to the State at the 60% and 90% completion levels and five ( 5) sets of drawings ( 11 "
x 17") and specifications (and one full size set) to the State at the I 00% completion level. At the
time of the 60%, 90% and l 00% submittals, a meeting will be held with th e Stat e representatives.
On the bas is of the review, comments, and meetings, all items will be ad dres se d and resolved
befo re the design tea m proceeds to the next percentage complet ion level. The desirrn team will
sub mit ten ( l 0) full-si ze sets of the final drawings and specifi cati ons.
Task 6 Permitting Assistance
The des ign team \viii prepare documents, design ca lcul ati ons, ma ps, drawings, specifica tions
and ap plicati ons that are requi red to obtain th e approval of agencies having jurisdiction over the
project and to assist in securing permits required for construction of selected project
components. It is anticipated th at permits will be obtained for th ose components of the project
whi ch might be constructed during this contract . They include but are not limited to initial site
preparation and drainage improvements. Treatment related permits are not included within this
scope of work.
')9-0()/
Scope
-11-
NCDE&NR/PURCHASING
. ~Di\TE: ·H-_,()Q
J\fO . OF P,AGES: ~ ~_Il-JCLUDING THlS PAGE
TO: ~c:.. \-iuc.V\\l:,
FA.XNUMBER: 11J 5 -3~05
Laird Davis on
Dolan Simmons
Lynn Lee
Kelly Belvin
Fon-est Wilson
Lany Williams
Theresa Butler
[phone]
[phone]
[phone]
[phone]
[phone]
[phone]
[phone]
Michael Bryant
Pat Powell
'Traci Rains
Jo An.ne Keith
KathyDornico
Thernsa Watkins
Kathy Norris
[phone]
[phone]
[phone]
[phone]
[phone]
[phone]
[phone]
r-;c D:E P ARTJ\1ENT OF ENVIRONIVIENT AND NATURAL RESOURCES
DIVISION OF PURCHASE AND SERVICES
1605 MAIL SERVICE CENTER
RALEIGH NC 27699-1605
512 N SALISBURY STREET
RALEIGH NC 27604
Fax [phone]
F'A(:iE 01/04
04/D4 ·· ·cio 14: 45 ':ll ':l -71 5-0i:,::::4 NCDE&NR /FlJRCHASING F'A(:iE 02 / 04
NORTH CAROLINA DEPARTMENT OF
ENVIRONMENT AND NATURAL RESOURCES
DIVISION OF GENERAL SERVICES
LAIRD A. DAVISON , DIRECTOR
December 1, 1997
AMENDMENT NO. 1
AMENDMENT TO CONTRACT NUMBER N7022
BETWEEN
ETG ENVIRONMENTAL
AND THE
NORTH CAROLINA DEPARTMENT OF ENVIRONMENT
AND NATURAL RESOURCES
Pursuant to paragraph eleven of Contract Number N7022, the Departrnent ot
Environment and Natural Resources would like to amend said Contract to add
Phase II of the Contract's Proposal PCBLF4. The addition of Phase II will
incre;_1se the arnount payable under the Contract by $89,020.00. The total
arnount payable under the Contract will not exceed TWO HUNDRED FIFTY-
FIV E THOUSAND FOUR HUNDRED TWENTY DOLLARS ($255,420.00}.
The Department agrees to change the contract ending date frorn
Decernber 30, 1997 to March 20, 1998.
In additi on , legislation enacted by the North Carolina General Assembly
ch:1r1::;ed the Department name to Department of Environrnent and Natural
Res ,Y_)rces.
It is the intent of this amendrnent. to address provision(s) noted 011ly, and in
no way should this amendment be construed to further modify this contract.
Please indicate acceptance by your signature below .
Appro ved:
Laird A. Davison,
Return o ne (-1) duplicate original to : Purchase & Contract Section, DENR,
PO Box 27687, Raleigh, NC 27611 -7687 .
cc: M ike Kelly, W aste Managernent
DE t~R Office of the Controller
DUPLICATE ORlGlNAl
I'. 0 . BOX :nG87, ~,;leigh,_NC Z7&1 l -7B87 / s ·12 North S<1lisbu,y Stro.,t, Aal,eigh, NC 27604
Ph,:m.; 9 1 ':l-73~-.'n41; FAX [phone] WWW EHNA.STATE NC US/E:HNR/
AN EO.lJAL O?POATl)NffY1A~FIRMATIVE: ACTION f.:MPLO YER . SQ'% RF.CYCLt.Oi10% PQS.T-CON~.lJMER PAPE:>l
F'AC3E 03/04
·9partn1eht of nvironment,
~8alth an.d Nat ral Resources
r. ·lslon of Woste Mari ~men t
;c:mes a. Hunt, Jr. Governor
, ~: yne Mc Devit t, ecretary
' ·· 'h am L. Meyer, I re ctor November 19, 1997
,/
l ,-JM: MICH EL KELLY, DEPUTY DIRECTOR
DWM
S},BJECT,· CONT 'ACT EXTENSION REQUEST FOR Pll-4SEII DETOXIFICA110N
STUD TO ETG ENVIR ON~IENTAL
CONT CT Tlft1E EXTENSION TO JOEL ll/RSCHIIORN,
HJRS IHORN & ASSOCIA tES
As you are aw e, the Division of Wast~ Management, in conjunction with the Warren
i · . , :·.ty PCB Working roup has been involved ln a massive testing, site investigation Md
c:, xification study e ort on the PCB landfill in Warren County.
Last spring we et up two contracts with two different vendors to do treatability studies
on f,r);ls from the land 11 and provide a Phase I report on the results. These. contracts were
d,•,,igned so that the ve dor had also quoted on a Phase Iii preliminary design for full scale
o,,..,.,·:~ti on, so that we c,,,,uld continue the process once we dec.ided which technol()gy worked best
er ;\:e land fi ll detoxi fi ation tests. ETG Environmental was $elected a.s this co mpany (contract --#'. · j22 .)
~ ... , ..... ~
We have alt·ead had a pre-meeting with them to discuss the Phase Il , but they are
av, ,i ng their contract mendtnent to _proceed further. T~crit~al. The Working Group is
de v(,oping a plan to se k funding from the General Assem[during the upcorn.ing short
se~<:;1 •m , The Phase II r port wm take approximately 90 days one{, the contractor begins work.
A~ ,:,u can see, this pl ces us very closely to the time the General Assembl y will c.ome to town .
As a direct resu t of the time delays, we likewise need to have the contract time for Dr.
Joe : ·1irschhorn, #V60 , system number 76303082, dated 7/1 /97 and set to expire on 12/31/97 ,
exte::ded through _ /31 / 8. No additkmal funds are needed at this time . Money is already in
place for both of these ontructs as it is part of the one mil lion received in 1995 for the
det-1:· lfication testing.
We would certa nly appreciate any help in expediting the approval of these amendments.
T!rnnks for your help. lease call me should you have any questi ons.
P.O. Box 2960 , Raleigh, North Carollna 2761 1·9603 Tel ephone 919-733-4996
An 1:Qual Op rtunrry Attlmietlv11 Action &nplov•r 60% RtOy<li.,d i 10% Pott,Co,,.u,.,er Pape,
F·.
• I
04;0~ ~o 14:45 '31 '3-715-0E,E:4
North Carolina
Departn1ent of Ad1ninistration
F'AGE 04./ 04
.Tau .c. B. Hunt, Jr. Governor
Kat fr. Dorsett, Secretary
Division of Purchase and Contract
J . Arthur Least0n, State Purchasing Officer
Mb,;.J RANDUM
TC Sherri Garte
Barbara Stone Newton
Dfl.; --·· November 24, 1997
Sl_'.E .. ECT: Evaluation of Soil Treatment Technologies, our 701719, your N 7022
.ti.in,,: val is hereby given to amend th is contract with ETG Environmental, Inc., to add Phase 11
at .•c1 i .o st of $89,020.00 and extend tile completion date through March 20, 1998. All other
ten ,1· dnd condition s will remain unchanged.
Pl e.1 ·,·;send a copy of tl1 e signed amendment for our file as soon as possible
I 16 West Jones Street Raleigh, North Carolina 27603-800:2
State Courier 51-01 ·06
c\n Equa! Opporturi'ty .' .-Hfir111ativc Ac\i<:>n l:.mploye.r
0
fll #/IJ MACTEC, Inc. Invoice
Billing Number: 2700.41-000001
Invoice Number: INV-0000021095
Bill To:
NC DEPT OF ENVIRONMENT NATURAL RESOURCES
DIVISION OF WASTE MANAGEMENT
ATTN: MRS . MAUREEN BURGESS
401 OBERLIN ROAD, SUITE 150
RALEIGH, NC 27605
United States of America
Customer Number: NCDENR
coPY
Invoice Date: 03/06/00
Remit To:
MACTEC, INC.
P .O. BOX 2025
ENGLEWOOD, CO 80150-2025
United States of America
Customer PO Number: Letter 1 /20/00
Project Number: 2700 .41.00 .00
Project Name: DIVISION OF WASTE MGMT Cumulative Amount Billed: 1,953.20
Terms: NET 30
Due Date: 04/05/00
PROJECT DIRECTOR
PROJECT MANAGER
TOTAL LABOR
TRAVEL
TOTAL 0TH DIR COST
FEE
FEE
Invoice Total
Current Incurred Hours:
Cumulative Incurred Hours:
Hours
8.00
8.00
16.00
16.00
16 .00
TAXPAYER IDENTIFICATION #:95-3139094
EFT INFORMATION -BANK NAME: KEYBANK
ABA #:307070267 ACCT #:060450020569
Rate
125.0000
95.0000
Billing Period From: 02/03/2000
To: 02 /25 /2000
Current
Amount
1,000.00
7 60. 00
1,760.00
Current
Amount
168.00
168.00
25.20
25.20
1 ,953.20
Cumulative
Hours
8.00
8.00
16.00
Cumulative
Amount
1,000.00
760.00
1,760.00
Cumulative
Amount
168.00
168.00
25.20
25.20
1,953.20
1819 Denver West Drive, Suite 400, Golden, Colorado 80401
303.278.3100, (Fax) 303.273.5000. (Home Page) www.mactec.com
ID/~
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Environmental, Inc.
Mr. Bill Meyer
Director, Division of Waste Management
North Carolina Department of Environment
and Natural Resources
401 Oberlin Road, Suite 150
Raleigh, NC 27605
SUBJECT: Contract No. N9008
Dear Bill:
Providing creative environmental so lutions
October 6, 1999
As a follow up to our telephone conversation, please be advised that ETG
Environmental, Inc. (ETG) will shortly be closing a transaction whereby all personnel
and substantially all of our assets will be transferred to a new-investor group. The new
investor group is Mactec Environmental Technologies Company LLC, a division of
Mactec, Inc. of Golden, Colorado. As such, Contract No. N9008 between ETG and the
Department of Environment and Natural Resources (DENR) will need assignment. This
contract is for final design services for the BCD detoxification of the Warren County
PCB Landfill. No changes to the contract will be required as a result of this assignment.
All ETG personnel, including myself, will continue to function in their present capacity.
No change in the project schedule will be necessary.
Mactec is a $160 million company that specializes in environmental engineering,
remedial and construction services, strategic environmental management, and water
technologies. The company has approximately 25 offices nationwide with over 1200
employees. Our agreement with Mactec is due to be completed by October 15, 1999;
therefore, we need to have agreement on assignment prior to that date. Enclosed is a
form of consent for review and signature.
Thank you in advance for your agreement to this request. We look forward to
successful completion of this contract. Please contact me with any questions.
Very truly yours,
G. Steven Detwiler
Vice President, Business Development
16 Hagerty Boulevard, West Chester, PA 19382-759 4 • (6 1 0) 9 18-1 I 00 ■ Fax [phone]
!!!!8~~ ,:; I U
Environmental, Inc.
North Carolina Department of Environment
and Natural Resources (NCDENR)
40 I Oberlin Road, Suite 150
Raleigh, NC 27605
Gentlemen:
Providing creative environmental solutions
October 6, 1999
ETG Environmental, Inc. ("ETG") has agreed to assign to MACTEC Environmental
Technologies Company, L.L.C. ("Buyer") substantially all of the assets used in connection with
ETG's business of environmental remediation utilizing thermal desorption and chemical
dechlorination technologies. In contemplation of such transaction, ETG and Buyer will enter into
an Asset Purchase Agreement. ETG and you are parties to Contract No. N9008 dated May 4,
1999 (the "Agreement"). Pursuant to the Purchase-Agreement, ETG intends to assign all of its
rights, title and interest under the Agreement to Buyer, and Buyer will accept such assignment
and assume all of the duties and obligations of ETG under the Agreement relating to the period
after the date of assignment.
Under the terms of the Agreement, your consent is required with respect to the above-
referenced assignment. Accordingly, ETG respectfully requests your consent to the above-
referenced assignment to Buyer, and requests that, by so consenting, you confirm that the parties
Agreement is valid and in full force and effect, that it represents the entire understanding of the
parties thereto and has not been amended and that you are not aware of any fact or circumstance
which constitutes a material default or breach under the Agreement. Further, we ask you to
confinn your release ofETG from any liability arising under the Agreement before the date of
assignment.
Please signify such consent and confirmation by signing the enclosed copy ohhis letter
where indicated for your signature and returning it to the undersigned.
Thank you for your consideration.
ETG Environm ntal, Inc.
By: ----r---H----,..---~-~-...J ______ _
Consented to and confirmed as of 1999. ------~
NCDENR
By:---------------
Name: -------------Title: -------------
16 Hagerty Boulevard, West Chester, PA 19382-7594 • (610) 431-9 100 • Fax [phone]
Patricia M. Backus, P.E.
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
Phone: [phone] ext 308
Fax: [phone]
Fax
To: Laird Davison
Fax: [phone]
Phone: [phone]
~
NCDENR
From: Pat Backus
Pages: 3
Date: 10/13/99
Re: ETG Environmental Contract CC:
□ Urgent lia"For Review □ Please Comment □ Please Reply □ Please Recycle
Attached is the information we received from ETG. As you can see they are requesting a form of
consent. I assume P&S would sign this if acceptable. Let me know if I need to do anything.
Thanks
10/22 I Q9 15:08 FAX [phone] STEVE DETI\' ILER 14]001
--~ i=f:u
Environmental, Inc. Providing creative environmental solutions
16 Hagerty Boulevard, West Chester, PA 19382 [phone] / [phone] Pax
To: Pat Backus / Mike Kelly From: Steve Detwiler
Company: NCDENR Date: 10/22/99
Fax#: [phone] Phone#: [phone] x308
# of Pages (Including Cover): 2
Pat -Please see that Mike gets this as soon as possible. I have run into
difficulties on the assignment from Michael Bryant. As an interim plan, please
have Mike OK that ETG will subcontract all work to MACTEC ETG. In the
worst case, the deal will get done, ETG will have no employees, and all work on
Warren County will stop. Obviously, I don not want that to happen. Time is
critical, anything you can do to get this to Mike would be greatly appreciated. If
OK, have him sign and fax to me ASAP.
Thanks,
fa-
Steve Detwiler
ETG Environmental, Inc.
:li?JJ!~/llit{u~ >•·· ...
:••·•:•-•;·-::-·
Urgent-Deliver Without Delay Regular
If you have any problems with this transmission, please contact __ _
10/22 1 99 15:08 FAX [phone] STEV E DET\l'ILER [4]002
'·, ff"I ~
~~~ ,:: I U Providing creative environment.:ll solutions
Environmental, Inc.
October 21, 1999
Mr. Mike Kelly
Deputy Director, Division of Waste Management
North Carolina Department of Environment
and Natural Resources
401 Oberlin Road, Suite 150
Raleigh, NC 27605
SUBJECT: Contract N9008, Final Design Services
Warren County PCB Landfill
Dear Mike:
As discussed, ETG Environmental, Inc. (ETG) is about to close a transaction
whereby all personnel and substantially all of our assets will be transferred to MACTEC
Environmental Technologies Company, LLC. We have requested assignment of the
subject contract in a letter to Bill Meyer dated 10/6/99. It is my understanding that Mr.
Michael Bryant of the Division of Purchase and Services is handling this assignment.
As this item has not been executed and the absence of NCDENR's consent to this
assignment is delaying the close of this transaction, ETG requests your approval of an
interim plan. By acknowledging this letter below, NCDENR approves that ETG
Environmental, Inc. will subcontract all work described in the subject contract to
MACTEC Environmental Technologies Company, LLC, effective the closing date of the
transaction, which is scheduled for Friday, October 22, 1999. In the event that the
consent to the assignment of the contract is executed, this approval will become null and
void. Please note that all personnel involved in the subject contract will no longer be
ETG employees as of the closing date. After the closing date, all personnel including
Steve Detwiler (as key personnel) will continue to function in the identical capacity as
cu1Tently exists.
As this matter is of utmost importance to our company, approval of this letter is
requested immediately. Thank you for your cooperation in this matter.
NCDENR: Approved as of _____ , 1999
BY: ----------Mich a el A. Kelly, Contract Administrator
16 Hagerty Boulevard, West Chester. PA 19382-7594 • (6 10) 918-1100 • Fax [phone]
Patricia M. Backus, PE
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
Phone: [phone] ext. 308
Fax: [phone]
To: Mike Kelly
Phone: [phone]
Re: ETG Contract
□ Urgent 0 For Review
• Comments:
NCDENR
From: Pat Backus
Pages: ~ -3
Date: 10/22/99
CC:
□ Please Comment □ Please Reply □ Please Recycle
Steve D. called me this afternoon. Basically when the financial stuff goes through the ETG employees
will be Mactec employees and there will be no ETG employees to work on the project. He asked that I
forward this fax to you since you are the contract administrator.
9i 9-7i5-Gt.84
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NO. OF PAGES TO FOLLOW -~--
DIVISION OF
PURCHASE AND SERVICES
PURCHASE AND CONTR.ACT SECTION
Michael Bryant
Kathy Domico
Kathy Norris
T..,,..,..J n,..1..-,. I I c.n ... 1 n.a11 I.>
[phone]
<S19} 11!1-:5882
[phone]
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.::.:::::::;;-.. ,./ \,..-' ' =· Jo Anne Williams (919) 715 .. 3884
Theresa Wat.kins <919) 715-3895
ho:
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IFAX NO:
FROM:
FAX NO:
MESS.AGE:
DI S:.QC:S: ns:1 l\lf:D S:.QY MJ::C:C:.ar:s:;
• --.--..--------■-• ---■------·---
Kathy Norris
[phone]
,,,.-....
\ _) \ ~
OFFICE NO :
OFFICE NO: --------
Department of Environment and Natural Resources
PO B0:>(27687; Raleigh, NC 27611-7687
1.
03/01 /2000 11:15 919-715-0684
,lST,~NC!!. see INST!WCTIONS ON BA.CK
N .. "-::Jtpartmcnr of Envirorum:ut .a.t\d Narural Reeso11rces
n;~~:;bJ:: e:! Pur~has~ an{1 ~e!"vk:s
AGREEMENT Th'F0Rl\1ATION
T> A D'T'TL·C Tr, ·--rU'r~ A ;~D C'CA,n:~''f'. r,-,...,.,,,...1.~u .1......, ..1.J...1..1.v .f,._ ... '"-_•T..,...,..,, ....
i'•1CDE&t,~R / PURCHAS I t~~G
FDR.DENR uSE uNLY :.
r'\--~--"' llt_ 1.....u11t.r.a1r,;t l."'IIIV.
~ '\. (\ r . .,,.,, ~
'''-~ l \II'°' '..... ... ---
Vendor Number
:f>urchase Order No.
A. B.
Oivision
We.et:e Ma.na~ement
St:c:tion
Address (PO Box. Street. City. State, Zip)
401 Oberlin Rd. Ste 150 Ralei h
Contract A.dmi."UStrator Telepho~'NurniJ605
Contractor
I.R.S. Nmnbcr or Soc.I.al Security Nur.nber Chc:.:.k ii Applicabie
Pvr/Non-Profi.t
A..ddress (to Wh!Cl'I cneci.s WUJ be malled) (5treet, f'IJ .!:!OX)
16 F..agertv B
(Cicy, Stace, Zip)
Pkast ,;b~c~ ~me of the following:
_ African American owned _ Woman own~i;! _]-!andicappcd owned
_ Hispan.ic ciwncd _Other minority owned ~one of th~ above
Steve Detwil er 601-431-9100
J)lVISION CONTRACT COORDU'l'ATOR: Michael Kelly !>HOl't'ENO: 919-733-4996 X 203
3. PURPOSE OF AGREEMENT: Complete Phase III Final Desim for :Deto~if ication
4. TL\1E PERIOD OF AGRE'EM!:NT: Beg!m1ing Datc _4_, 15 199 Emling D1w: _J._1_1_!_100
(CONTRACT CANNOT EXCf:.£:0 3 YRS.) Mo Day Year },fo Day Year
V ,:.•H• nf Tnir~!lii A nrP~mQnf ,.. --, .,.,._ -., .... --... --. -o· --···-----------
6. NEED STATEMENT: Final design must be completed to allow the state to hid tbe
detoxification of rhP Pr."f\ 1 :=mrlf-f 11
7, JUSTIFICATION ;~~-=-P-=-ha=s::.:e=-=I--=&:....::I::.:I=-h::.::·::::auy.ie .... _b._e ... "'e_.n~c .... !)_~.w,11,p~J ""e""t"".A~.a .... ' .,...; ___._t..,h ... e,_. Jil..i.,e.,_x.....,.t'---"sut..se~p~..a.i.si.....i!..1b.1.1e.;_..i.f_,i...1.oJ.<B:1..~L, ----
design and must be finished to begin detoxification
8. FISCAL INFOR.\1ATION; Does this agreement involve disbursem;ni of fur,cts? ~ from DENR __ 10 DENR. No
Federal Contractor Othe r Special
s s s25, 550.00 $ $ $ 1 1 l5zs, 550.oo
1 i !
! I i I
'I -. I ,-.-. I q .-7 a d <:11/ ,-SUBHEAD: GL Company / 1p O I GL Account 0:) i'1 , ~ ! GL Center --:+,......o~~..:..-_-.J ________ _
(. r:l :;:pJ-J ~-'-• ,.,.__,,._ )P!!P.C;!.-!EE _• >vn<>,]'_U!(W< ~ ~ ,!j_'f:-'j_/ C,
PAYMENT SCH:EDULE: =.
DENR 2500 (Revis;:d 1/99)
'31 '3-715-8584 NCDE&t,JR/ PURCHASING
t~.C-Departme1It cf Envirclliuent and r--~at11ral Resources
,....._ ·-~---_._ • ....._ ____ • ______ _;j ,._... __ ,:~ ..... -
UlVISlUll 01 ruru1a~c auu ;)C:::l v 11.0CI>
rs 011. TTRAn'T" BT Tl"'i.r"E'T' \..,. 1'1 \...,l V.V~ J.
Waste Mana~ement 15 April 1999
Effective Date Division/Section/Program
31 ,Jal'RlB.r.'Y' 2000
Termination Date For Fiscal Year 99-00
Contractor: f.TG Fmci rnnroenta l
Contractor Contact: Steve Detwiler
ITEM DESCRIPTION
Provide compl~tQ Phase III Final
n .... -...: _ ..J ...... .-, .. _,,..,..._4-..,. ,r-.,..._ +-1--..;;..-..... -1 ·i
.LJt:::U...L.Oll \..lV\.,:l,.JJ..LJ.t:::.l..l L~ .L.V.L. L..L.1.C ..L U.l.....L
scale detoxification of the.
PCB landfill in Warren County usin
BCD Technology
(MANDATORY IF FEDERAL FllNDING)
CFDA CODE:
(CATALOG OF FEDERAL DOMESTIC ASSISTANCE
CODE)
J~o1
OL
Company
GL Account
lJENR 2482 (Revised 1199)
GL Cemer
l>urpose:
Total Budget:
or
CONTRACTOR
AMOUNT
(Jf ,'l.pp1lcan1e)
(Mandatory)
Contract No . N °i on 8 __._.._,.._~!,,::'..""'"--------
Purchase Order No. __ ~ __
RevIS1on No.
PhaRf 3 Detpx,i f!r.mion PJ.an
525,550.00
DENR CONTRACT
AMOUNT
!
c,i;:z-: c;; -:n li,ri yJ J;JJV 1vv
i
I l
j
I I I
i
! I I
I ;
;~ i d/. h.._ (§R,c;.u__w
Divi5ion Bud!,;et O!J1.c,:,r
03/ Gi/ 2880 ii: i 5 9i 9-7i 5-0684 HC:DE&HR /PURC:HASIHG
CONTRACT NO. l'J9008
STAiE OF NORTH CAROUNA corJTRACTCR'S FEDERAL LD.
COUNTY OF WAKE
OR SOC!i\L SECURITY NO,
232595476
CFDA COOe: NIA
Tf--ii8 AGKtt:iviEN1, macie ana eriier~r:; ii-1tu t:-,i; 3;-.:; .:iiiy .:;f iv'i;.y, ~~~~. ;:,i ;;.r;::;
bet-.veen ETG Environmental, hereinafter referred to as "CONTRACTOR", and North Carolina.
Department of Environment and Na-iurnl Resources, heieinafter referred to as
"DEPARTMENT";
~!':.!!":~!!"'"9~C'!:::::T!....!• \I\} I I n.a r .) ., r I Ii -:....::.. .:. ....:... ~ .=-=--....;. ....... --·
THAT WHEREAS. the CONTR,6,CTOR has submitted to the DEPARTMENT a
proposal for the performance of certain technical or professional services; and
,.,, ,r-r""'Lr-,..,... "L -~.....,F""\A ri.-raa,.lt..l"T" .J __ : ___ J. ..... __ ,....,.,. ;.,..-4,_-. ___ , ... ....,,..4 ,Aii+\.\ tho VVMC:Kl=AO, Ule uc:.rt-\r.. I IVIC.l'l I ui;::;,11 c;:, lV C:,[ llvl 111\V q \.,V> ... a-.., vv .. , 1 ",.;.
CONTRACTOR to perform the services set out in the proposal;
NOW, THEREFORE, for and l!7 consideration of the mutual promises to each
other, as hereinafter set forth, the parties hereto do mutually agree as follows:
·1. Irle CGNIRAC~G~ ~~i~~"i ~~;-~c; ~c ~~;-fc~~ ;~ ~ ~;;;;~;--:;~ ~~!~:;~::t::--'; !8
the DEPARTMENT, professional services necessary to complete Phase Ill Final Design
documents for the fuii scaie detoxification of the PC8 Landfill in VVaiien County using BCD
Technology as described in Attachment A 'Nh ich is incorporated as part of this contract.
,noney not to exceed FIVE HUNDRED TWENTY-FIVE THOUSAND FIVE HUNDRED FIFTY
DOLLARS {$525,550.00}, said sum to be fuH and complete compensation for services
rendered under this agreement.
r""", -··--___ ... ,r __ -----.:-.-..-••• :11 i,__ ---...J-. ___ ..., .................. :-+ -♦ --; ... ,~-;-,!!,,. ♦.-,-..rv,, ~aJ ,....~yrntHl l ! UJ ~:H:::r vu_;~:;, VVI II J.,lt; 11. ,c:1uic: UtJVII 11:;;'-'t;.lt,'\. \.JI Q,lf II t v ...... lVQ 11 -· • 1
the CONTR.ACTOR documenting the vvork completed during the month and approval by the
Division of Waste Management.
(b) The DEPARTMENT wili be invoiced monthly with the first invoice
being sent no soonl!tr than thirty (30) days after commencement of work, in equal amounts of
$105,110.00, for a total not to exceed $525,550.00. However, at any time the DEPARTMENT
is not satisfied with the progress or amount of work completed, the DEPARTMENT reserves the
right to re-negotiate the contr~cfs five n1onth pa·yn1ent cycle. This mdy include apprG\/3! fer
only partial payments based on aciuai wori<. periormeci io date'.' 1ne iiiia, pi!Yir,~i,L wi:; t;~ iii;;C:~
only after the state has signed off on the completeq final design documents.
(c) invoices are to be submitted to the contract Administrator as
outlined above. The final invoice rnust be received by the DEPAR1MENi within 45 days after
the end of the contract period.
i of 5
0 ·1 a_ 71 c:::_,,:,c 0.-1 _J.J.. _; I .J....J UUU'-1-
CONTRACT NO. N9008
Arnended er corrected !nvo!ces must be received by the Off!ce of
~1--..-. _ . .,.t __ 1i _ -, .. :it-.: __ :,. ·---J.L-.... -~•,._.,. 4-t.-,..,..., ,........,,,..j -♦ ♦~,e,, AAnt'ro,-..f ,,crinri in\lnlf"'oc rorol\1ori rnnr'"Q. tne l.,urru u11t:1 w1u 1111 Z;!,l,A, , 11u1 Ill,~ ~, \'-'• "'"c c11u v, LIIV "-"'-'H" ~-.. ,.., .... ,.___ ••• y -·---, ---,,. ___ .. ·-· _
than six months after the end of the contract period wiii be returned without action.
3. The CONTR.6,CTOR represents that he has, or wlll secure at h.is own
expense, ail personnei required in performing the services under this agre€iment. Such
·--·---·-·--• -L-.-11 -"• l,~ ~.~ .... lA,,,.,.,.,..~ r,fthr, l""ll=D/'.l'.=:>T~~l=l\!T p~1~u1111e1 ~llc:::llJ llUl Ut:: t:ll ltJJuyc:c~ '--.JI \IIC. L-'L..I n 1\._I IV!L-1"1 I .
4. The CONTRACTOR. shail not substitute key personnei assigned to tr1e
performance of this contract witho1.1t prior approvai by the Contract Administrator. Tha foilowing
individual is desigr1ated key personnel for purposes of this contract: Steve Detwiler.
5. None of the work. to be performed under this contract wl1ich involves the
spec:aiized skill or expertise of the CO!'-JTRACTOR or his employee~ ~ha.!! be subcontracted
.•. !.&.L --.... ·-·-= -.... =--~ --~~ ·--; _,; .i.i....,.... ,..-....... -i ... --i ;\ ...l~: .... ; .... ♦r'"I+--.-r ..... :..A U\./C.i-ot ¾Ti.:. {'("""i~ .. lTR l rTn~ WHrlUU'l f)[ JUI c:1.fJJJI UVd.i VI U It '-....,UI )ll c:::IVl r\UI 111111.;>\I QLUI . 111 LI, ..... -v -· '"' "' , ........ ~..._,., •, • ,, ,_, -·,
subcontrc1cts for any or all of the services or act.ivities covered by this contract (a) the
CONTRACTOR is not relieved of any of the duties and responsibilities provided in this contract;
(b) the subcontractor agrees to abide by the standards contained herein or to provide such
:..._.._.,.~"+:-r°' ...,~ .""' ~liA\,\f tho r-~r-1i\iTR ll r-:-rt-l~ tr, f'nrnni\i \Aiith thA~P. F;frlnrh:1rrls and~ { c) the 1111'-'I II lc::::lll,!V\, a..:, LV ~ •• ...,..,. ,, ,-.._..._, .. ,, •u ,_, -, , -.---·, •r-·J •• ·-·. --·-------· --·-·· -·-, -·· .•. , , .1 ••
subcontractor agrees to allow state and federal authorized representatives access to any
records pertinent to its role as a subcontractor.
6. The serv'icas of the CO~~TR,~,CTOR a re to comn1ence en the 10th day of ·
May, 1999, and sha_!! be undertaken and comp!eted in such sequence a5 to assure their
expeditiows completion in the iight of the purposes of this agreement, but 1n any event, aH c,f
the services required hereunder shall be completed by the 31st day of January, 2000.
7. The CONTRA.CTOR shall assure that no person, solely on the grounds of
race. color, age, reiigion, sex or nationai origin, be excluded from participation in, be denied the
benefits ct orb@ subject to d.i scrirnination under any program or activ!~y co vered by th!5
c1greemem.
8. The. CONTRACTOR shall assure that no otherwise qualified handicapped
Individual, solely by reason of his/her hancHcap, be excluded from participation In , be cjenied the
benefits of: or be subjected to discrimination under any program or activity covered by this
agreement.
9. The Americans with Disabilities Act 1990 (ADA) makes it unlawful to
discriminate in en-.ployment agaiM! a qualified indiv!du;;i 'vVith a disability and outlaws
discri mination against f ndividu~ls vv!th dis3bi!it!es !n State and !ocaf gov8rnment seri.'!ces and
public accommodations. The CONTRACTOR certifies that it and its principa,s and
C-1 rht'"-f"lr"'lir"'!lr"ff"lr"C \tiliil ~f\rY",nh; ,r.;ith j;;.(lj il~fit,i"i~ in AnA Tit Ii~ I (Frnn!cvment). Title H (Public ~I.A....,.._._,, ... __ ,_, .......... --· •• ,.. • ., .......... -;::,-·-··-· ·-,_ .. ·-· -. -·· --,-· ..•.. -., -.... ',I. ...
Services), and Title Ill (Public Accommodations) in fulfllllng the obligations under this
agreement.
10. !f, through any cause, the CONTR,l\.CTQR $h?.!1 fai! t_o fulfill in timely and
·------------------♦i-~ -"""'i: __ .;.,...,....,,,.. • , .... ri,.,, .. i~:c-o ..... -rac.Or""C..-..i fj,'\a ii~Dii ~Ti,;i;:'.~\.iT a.h~H fho.,c. i inr ,;1 h::.,;.;;. fJI VfJOI 111~, II n=~• ll It::;: uu11~al1~1,::, u1 1uc:.1 LI ll.:J a~,~....,,,,,...," "t .., , ..... ,_,L-. , ... ,. • ,..,,,._, ... _.., ,_., ..., ,-· _ -r---· .. ·-. _
the right to terminate this contract by giving written notice to the CONTRACTOR of such
termination and specifying the reason thereof and the effective date thereof. In that event, all
fin!st1ed or unfinished document~, data, studies, survey5 , drawings, maps, model::._,
2 of 5
DI':! /Q1 /.-JI/IQC1 1 1 • 1 1::: • '. '/ • ' ' f , ~ 'u u ..:.. ..:.. • ..:.. ._; '31'3 -71 5-0684 i-..1r•nco►,ID /D I IDr'Ul',C T ►,tr.:: ' -~, .. " ,~ ..... , ' / ' ' "',' ., ·-' ' ' .... PAGE 85
photographs1 and reports p:epa:ed by tr:e c.c)t~TR/i.CTOR shall , at the option of U1e
DEPARTMENT, become its property, and the CONTRACTOR sha.ii be entitied to receive just
and equitable comp,,rn~olticn fer ~ny lii.itii;fi,ic;tory work completed on such documents and other
• II ;1. ,....,_r-r-,.A ~""T'",i11r-a.1'"'r 1_ ~ . ....a. •• __ .J:_, __ .l_, ____ L _L .... L '.-__ .,..., ______ .... ..,_ __ ...J1.L..._--aamages sus1a.1ne□ oy lne ucr-f-'.K I IV! C:l'l I r.;y VII lWtt UJ i:U ,y JJI t:dt.;11 U I U 11;:; d\:jl 0:::0:::1110:::1 IL, dl lU Ure
DEPARTMENT may withhold payment to the CONTRACTOR for the purpose or set off until
such time as the exact amount of damages due the DEPARTMENT from swch breach can be
determined.
11. Thjs contract rriay be tenninated by either party upon thirty (30) days
notice giv@n in v✓riting by one party to the ot!1er. if the contract is term!nated: a!! f!n!shed or
unfinished documents and other materials shall , at the option of the DEPARTMENT, become its
property. Termination of the contract by the CONTRACTOR shall not prohibit the
DEPARTMENT fron1 seeking remedy for additional costs consequential to the termination ,
which are incLirred by the DEPARTMENT. If {he contract is terminated by the DEPARTMENT
as provided herein. the CONTRACTOR w ili be paid in an amount \'✓h ich bears the same rntlo to
the totai compensation as ine services aciuaiiy performeci oear io ine ioi;;:i services or ine
CONTRACTOR covered by this agreement; for costs of work performed by subcontractors for
the CONTRACTOR provided that such subcontracts have been approved as provided herein:
or for each full day of serv!ces pert'orrned vvhere comper,sat!on !s based en each rui: day or
· . -·-r --·----• •------···---·-J. _,e -..,,,-_,_ ... __ ........... J.:-.-..., _ _,,,:.-..,,-.!., .-.---.I ..... Tl-..... 01""'\r...lTr'.:I A r"Tr-'\r:l .-.L..-.ll services pen-orrneu, lf;;l:;;:;; pqylfl~[II. UI \..;UlllfJO:::rl::;dllUII fJlvVIVU:;:.1y lll<IUt;:, I IIC ._,.....,,.,. I 1'.f"'\..J I \..Jn.. "'''"""'
repay to the DEPARTMENT any cornpensation he has received wl1ich. is in excess of the
payment to which he is entitled herein.
12. The parties to this contra.ct agree arid understand that the payment of
the sums specified in this contract 1s dependent and contingent upon and subject to the
appropriation, allocation, and availability of funds fo r this purpose to the DEPA RTl'v~E~ff.
13. Any CONTRACTOR receiving at least $15,000 but less than $100,000 in
state funds from the DEP,A.RTMENT w ithin any fiscal year is required to file with each funding
state agency a sworn accounting of receipts and expenditures of state funds in the format
approved by the State Auditor. This accounting must be attssted to by the CONTRACTOR
-'i,-,.,........,1 ,..,,F~j,..,.n.-~,-"··I nn.n n, ♦h~r----a, .+hM,-i,.fnr1 r.ffir"'or r,f tho rl'1l\lTDAr'Tr"\a=;, Thi~ ::1rrn11ntinn m, ,c:t he. ii.;l'-'~1 v111we1 QI IU u, IC Vl,l 11;;1 OULI IVI IL.II I~ VIIIV ..... I .,, \t I~ ">_.l"-1 j 'II i l" ,~ I '-,II '-· I I IIU 1..4\.Jl"-'""1.U 1\111~ I I l'l,,4...,\. --
flied with each funding state agency within six months after the end of the coNr RACTOR'S
operating year. If the CONTRACTOR receives STATE funds of $100,000 or more during its
fiscal year, it must fi!e with tr:e State Audttor and each funding agency its audited financial
siaiemenis in accordance wii r•1 i:t,1§ ~1i1(1di<ii"d~ ~(1u f u,ii"iijt;; j:i,~30iibod by t:-,c State Ai.iditCi" iii
Memorandum NGO-2 "Grantee Audit Reports." If the CONTRACTOR receives $300,000 or
more In FEDERAL awards during its fiscal year from any source1 including fadera: funds passed
through the State or other granters, lt must obtain a single audit or program-specific audit
conducted in accordance with the Federal Office of Management and Budgets Circular A-i 33
itAudits of States, Local Govenir1·1ent and r·Jon ... Proflt Organizations." If the ~bove an1ounts are
not met i:iy one sing1e runciing agency, DUl rainer any comoina-iion OT runEJing agencies, -ineri tne
appropriate reports shall be sent to the Office of the State Auditor. Also, a corrective action
plan for any audit findings and recommendations must be submitted along with the audit report
--.... ;.u ... ;_ H.-. .... ..-..-...-.;..-.~ .,..-..r,,.-~itiru-l h -.: th,-,. l""\;.-;;,!i,-....-d-.!.::::. n!'.,-,Q r ir.-.: :lcr nr !\.'!orr.r.r~nd: :m VI VVILIJ!l1 u1e i-JtJIIUU ~t-,'V\,,l !l';;;~ 1.Jy 1..11c ctFt.J11\..#C11.11u ',..;"IYILJ .....,,,v1w-11w11 v1 1v1-111'\...11'--".•1-1..4,11 .
14. The DEPARTMENT may, frorn time to tlme, request changes in thG
scope of the services of me CONTRACTOR io i:Je performeci uncier fr1is agreement. ;:;sucn
changss, including any increase or decrease in the amount of the CONTRACTOR'S
3 of 5
03/01/2000 11:15 919-715-0684 PA13E 07
( '( \1\1 j '-.I L\ ( ~ I f\.1{ ) fiiUJliiW
..._,.'-Jl'llll,.r"\..._,.I l .... ~.
compeneation, which ere muhJa.lly agreed upon by and between the CONTRACTOR arid the
DEPARTiv1Ei·~T, .shall be incorporated in vvritten arnendrnents to th is contract.
15. Any information, data, instrurnents, documents studies or reports given io
or prepared or assembled by the CONTRACTOR under this agreement may be pubiisneci oy
the CONTRACTOR or its employees, or distribL1ted by the CONTRACTOR to any other
individual or organization. Prior to entering into an agreement to publish, or prior to publishing,
the CONTRACTOR or its ernpioyees shaii give the DEPARTMENT a reasonable opportunity to
review anv such proposed publication solely for the purpose of determining if the
DEPAR.TMENT wishes to be given credii for its funding role in the preparation of any such
information, data, instruments, documents, studies, or reports. If the DEPARTMENT
datarminas that it wishes to be given credit, then CONTRACTOR shall take all necessary steps
to assure that credit is given by the publisher. Othervvise, the CONTRACTOR may proceed to
enter into any agreement to publish, or may pubiish, but shaii not acknowledge any participation ---. ------·-by tne Dl::J-'AI-< I Mt:N I .
16, The CONTRACTOR. shell ensure that all publications produced as a
result of thls contract are pri::ted double-s!ded on :ecyc!ed paper.
17. The fiiin9 of a petition in bankruptcy or insolvency by or againsf the
CONTR.ACTOR shall terminate this agreement.
18. The CONTRACTOR shall not assign or transfer any interest in this
agreement.
19. No reports, rnaps or other documents produced in whole or in part under
this agreement shall be the subject of an application for copyright by or on behalf of the
CONTRACTOR.
20. it is agreed beiween the parties hereto that the place of this contract, its
situs :and fciumt shall ba VVake countyl ~Jortt1 Carolinal and in said County and State shaJ! a!!
ma11ers, wnetner sounciing ir1 coi'1tr'.<iti 0i-,0,1 ,-e,~iir~,g tu t,,; viii,diiy, Cvii~tr~Ctiuii, iiit;;rp,;;t.;1;c;,
and enforcement of this agreement, be determined.
21. The CONTR,A,CTOR agrees that the State may have the right to audit the
records of the CONTRACTOR pertaining to this contract both during performance and for 38
months after completion or termination. Tt1e CONTR.ACTOR must retain aii recorcis reiating to
this contract and allow employees or agents of the DEPARTMENT to Inspect such records
during the perlod of time set out herein
22. The CONTRACTOR agrees that he shall be responsible for the proper
custody and care of any State owned property furnished him for use in connection with the
performance of his contract and will reimburse the State for its loss or damage.
The CONTRACTOR. certifies that he is in compliance with "Ntachment i"
24. Michael Kelly is designated as the Contract Administrator (project
coordinator) for the State. However. any changes \n the scope of the contract which wiii
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03/01/2000 11;15 '31'3 -71 5-0684 t'-lCDE&NR/PURCHA~ii t---K3 PAGE 08
CONTRACT NO. !'19008
increase or decrease the COt~TRACTOR'S compensation shall not be effective untii they have
been approved by the DEPARTMENT Head or Authorized Agent.
IN WITNESS WHEREOF, th e CONTRACTOR and the DEPARTMENT have
executed this agreement in dupiicate originais, one of which is retained by each of ihe paniss,
the day and year first above vvr\tten.
CONTRACTOR
//~ -~
By_....,,.,/_ ~ .... >..,..-/711,1.._'/lt_,_·~~--.,____.. ...... 0t) ___ \ __ _
/ C_.f tractor's Signature
Rt.'a 1d J . Bacs kai
Typed Name
NORTH CAROLINA DEPARTMEi\iT OF
ENVIRONMENT AND f".JATUR..O.L
RESOURCES
.1 ditvayne McDevitt, Secretary
_,, OlRECTOH -
,,..__fu). c~.J-. G . O cl/\~ DIV'. Of PURCHASE AND SERVICES
Departr::ent Head~s Sig nature
President/Chief Executive Off i ce t
or Authorized Agent
WITNESS: WITNESS:
/1 11 ,fj
X Y-:t I' J. -:r-" .,,. I j -C..,,... ~ l✓..l "-lo
,./4./ I A/½ ..., :f.L "-:-, v/ LU/ 7 I
Signature
A pproved as to Form:
Attorney Generai of Norih Ca(olina
DUPLICATE ORIGINAL
-5 of 5
03/01/2000 11 :15 919-715-0584 r,JCDESNR / PIJRCHAS I HG F'AGE 09
SCOPE OF V''vORK
WARREN COUNTY PCB LANDFILL
DETOX!F!CA.TlON DES!GN
ATTACHMENT A
INTRODUCTION
in AJl-3.-,,-..h .;aoo CTr-..1 E-, ... ~--................ --+-: •--1~-r--r,.\ ---L----!u ._.J ----•~.--!-· · ·
"' ,vl\.AI ...,, ' ',J.,....,, ,_I'-' LI IVII UI 111 lt:;;I 1~-=11 , II Iv. \C I u ; ~uur lllll~U c:t fJf tlllfn1nary aes1gn aocument
to the State of North Carolina for the detoxification of the Warren County PCB Landfill
using Base Catalyzed Decomposition (BCD) technology. This document was subsequently
approved by the State as a preliminary (conceptual) design for closure of the facility . Such
closure VI/as deemed by the State to be an effective means of fairly addressing key issues
of the ('Notice of Non-Comp!lance" issued by the EPA for the facility, as well as meeting the
rnmrnitn,.::,,nt m~l"lo h" I-ho C:t,.,+,-, ,,., ,-,1,._+,.__,;.f., -1-h ~ 1--..J.&;ii ... 1-.--•--_L-:-.. -11· • .c ., ·,' -' ·1 --· .... '""' ·-· .. '' ·~~~ ~1 ,. , ......... ,.,.,._, cu u ,:;L\.,,11\IIJ ll Iv 101 IUIIII VVI 1er I lt1ul 11111,;~IIY reas1.01e. IO ne p
meet the aggressive design schedule in an efficient manner, ETG has teamed with BF.A
Environmental, an envlronmental design firm with a thorough understanding of the go;;sl$
and obiectives of a!i pro)iect stakeholders J •
since the submitta.l of the preliminary design document, the North Carolina legislature has
incorporated tha utiliz:ation of BCD for the la ndfill detoxification into law and has specified
the appropriate treatment standaids required for the detoxification of the landfili.
TJ--ip ti iilnrl~Ci ,~f +h:L-,-1ru -~rir'T"\r ... n* i~ +,.... ~,,+;; __ ·~-,... ______ ..;-----=_-"-_-.I -· : , -~ ,-,~• r-----~, u .. .., u~-.-~· l lvl IL 10 LU UU~JII It;;: ll ,c:; ~1.,Uj-JC cil JU cl:S:SULlli;Ht;U necessary services
to prepare a final Design Report and develop a set of final design plans and specifications.
This scope of services is , therefore. intended to provide the professional services
necessary to develop a final design document and specifications with sufficient detail such
that Request for Propo5E!i:s (RFPs) can be issued for a!! or subst2nt!2l components of U1ls
;-1r,-,iCJ,-... Th;c-C'f"\/"'l~O ~ien ~nni, 1r'ir.n •h,.... ,..j_, ,.,..._j __ ......... __ J. -~ '·-__ : -• • · • ' 1 -,,.,, -J~~·· .................. !-'.., '"''..;..., .. ,..,,..,-.,.,.._, u ,c::: uc:::vo:::11Jf-'• 11c11t u1 veer rou::; pro Jeer p1ans necessary tor
proper execution of the anticipated project activities. If the activities deemed necessary
to fulfill the goal of detoxification increase beyo nd what is described herein, this scope of
work will be amended acco rdingly.
State representatives from the Division of Waste Management and representatives of the
ETG/BFA team developed this scope of work based on our historical involvement in the
project, the February 4, 1999 meeting with State and the approved concept for design
outlined in the March, 1998 Phase !l Preliminary Design Report. ·
Task 1
A A I. I
Project Definition , Planning and Scoping
Project initiati on
CTG!R~ A VJ ii! :-":""~=.pt v,:i+h l{',-,;; :-e:p:u~.=.nt~+:t:C.C\ --"~ -t-h.-C·+ .. -..cii_ ... ,_ :,.;~ .: ..... _: __ -.£ t .'\ , __ J. -:.._ • ---~:.._: • ~ ... ::: :::'....:_:. : ... ;~;; ... -:=-; ''-'t--'0
l-• ... H . ...-ll"-<.,H IV \.,,,V Vl LIIG "-,"l\.Cllt ~ u•Vl::ilUfl UI VVd::ile
Management to discuss the necessary project design components , review the
preliminary design report, and identify substantive additions to the detoxification
design process. It is as~urned that °t'No meet!ngs with the State wili be r2quired
to a.ccon1piish tf1i~ task.
0~/01 /2000 11:15 919-715-0584 t'4CDE&NR/ PIJRCHAS I NG PAGE 10
,., 1
£... I
.2.2
Task 3
General
Tne ETG/8FA team wiii worK cioseiy wiU1 ttie State Project Manager and staff
to develop a scope of services document in c1usive of all design components
identified during meetings with the State or as previously outlined in the
preliminary design report.
ii Tnoro. "lr/.:\ ~, ......... ,'--' c:.4,1\.;
numerous Standard Operatir1g Procedures (SOPs), which can be adopted for
successful implementation. The ETG/BFA team will continually work with the
State to adjust our approach to insure that we are on the path of !east
resistance.
Pertinent Data Collection, Analysis a.nd Backgrmmd Data Review
A thorough understanding of the facility, its historical operations, design and the
characteristics of its contents are necessary in order to implement an effective
and efficient finai desig n. The ETG/BFA team wiii have access to a complete
cc:py cf the State's file on tr:ls f2cilit/. L.J nder this subtssk these files vviH be
(evit:"!w8u to k:ienfrfy issues i:nat mignt anect tne ciesign of the detoxification.
This review will determine the degree of the sur,1ey requ ired to complete tr,e
finai design (Section 3.1)
Implementation of the proposed final de5!gn act!v!t!es at the !andfi!l \Ni!l
necessitate review and anaiysis of local, state, and federal guidelines. Under
tt1is task, the ETG/BFA team will work closely with officials to identify the ruies
ciflU i-6Qi.iifli16iis wnicn wiii govern cieioxiiication activities. in particuiar, we w ill
work hand-in-hand with the State's Project Manager during this task. The
jurisdictio nal appiicabi!ity of Superfund , RCRf\ TSCA and State's \/'Jaste
M~u1age ment rules will be thoroughiy investigated under this task. A.dditiona!!y,
North Carollna Department of Transpoiiation design criteria will be reviewed to
.,.J--1--.. __ : ____ .,...,;,__t-:1;,1,,. J._ .l.1--·-·-------.• · • • • ·
Ut:;olt::'IIIIIIIC: t'.lf-lf-JIIGdUIJllY LU Ult:: fJfUfJCJ:SeQ pr0JeC,_roaqway_nTipr0V6ments.
Detoxification and Process Design
The design tasks outlined below assume that no new 1nforrnatlon wi!! be obtained
concerning the finai design requirements. If the 1mpiementation of Task 2 above identifies
new design criteria not discussed in this scope it will be amended accord ingly. Tile design
process assumes that monthly progress meetings will be held between the Design ,Team
and the State . Theea m.e ~tlngg w ill be he ld to ensure efficierlt project execution.
'7 L
03/01 /2000 11:15 919-715-0584 PAGE 11
3.1
A TT AC HM ENT A
Site and Area Survey
A detailed survey wiii be prepared for the site. The iimits of the survey wiii be
, , • 1 ... ~Ls_ -L-L--·-·-·--· __ , 1 r ..... -.1-.-,1,1-: ..... i-..... 1, ,.....,_ c:::-r,-..,ocA +-----..... :!! _ _.......,L,_i..-J.-. aei:erm1nea WIUl ~lcH!:! c:lf-lf-ll UV di. u I ,ue, ll 11::S l~::.", ll IC c 1 \J/ or n. ll:::CII I I VVIII !JI UV IUC
to the State a scope of work fr1ai canoe useci io issue a coni:raci for ine survey.
It will include the survey needs along with the survey format required so that it
is compatible with the design objectives. The ETG/BFA team will also heip
identify local survey firms th8t can meet the requirements.
3.2 Site Geotechnical Evaluation
3.3
Geotechnica! analysis of existing data will be performed beneath each
proposed structure associated with ail equipment areas. Areas needing
~ritiitic;n~l t2~tinc-1 t·vl!! h~ irh~ntifie d and trie ETG/BF~~~ team \tJil! orovide the State ---·-·-··-· ----·-·.:;, ·•·-· ---·-·-····· --.
with a. scope of work that can be used to issue a contract for the cornpaction
tests. The ETG/BFA team wi!! a!so he!p identify !oca! f!rms that can meet the
requirements. Suitable compaction tests will be petiorrned associated with final
grade and fill placement. Additional geotechnical surveys within the boundaries
.11f thP I ~nrifin ~rA nr;t ~ntir".in::1t~n tn t-';P rPntlirPrl ---··---··-···· -·-··---··-·-·r--·---------,--·--··
Site Layout and Logistics
The ETGiBFA team will work to ensum that the final design incorporates a
..-•••• , • , • , • ,-,-• • , fl I ,-,t • , _, rac,my Iayout, wntcn maximizes emc1ency auring a11 pnases m me proJect. ur
particular concern is tile flow of site activities during the various phases of
excavation and backfi!!ing . The strategic location and sizing of contamination
reduction zones, support areas, treatment areas, dtJcontaminatlon faciiities , ar,d
stormvvater managernent faci lities vviil all be deterrnined under this task. Tf1e
Site ,ayoui wiii aiso be c:iesigneci i:o accommoc:iai:e ine proposed rinai use or i:ne
faelllty. Future l~nd use wlll be determined by the community and this
informstion will be provided to tt1e ETG/BFA team.
Detoxification equipment areas wi!! be designed to ensure efficient
imolernentation of the BCD orocess. as indicated in the Phase li . ' ' report. It is anticipated that areas will range from unpaved to paved, . .. . .. coverea to uncoverea. It 1s assumea mat me areas 1aenm1ea 1n me
Phase ll report will form tt1e basis of the final design plans and
specification
The flow of material has been generally discussed in the Phase II
document. Under this task a detailed desian of the followina areas
will be defined: 1) PCB contaminated soil ,~2) contaminated ..,,debris,
'.1) tr~~t!i-lri ~r".!! ::1nrl Ll ) r~P~n c:n!! -, -.,..-~-.--__ ,1 I....,..,,...,. '/ "-'''-'"-1•• _.....,.,,.
03/01 /2000 11:15 919-715-0584 HCDE&t,JR/PURCHAS I t,JG PAGE 12
3.4
3.3.3
Design of sof! managerr,ent procedures will also m1n:m1ze dust
formation and migration. Because w ind blown deposition of dust
particles represents tt1e most significant source of potential off-site
,...,....i ...... rr"'\+ir-.n n.f Pf""□.~ tho Cl('".:;/t:u:::-a. to-:Jrr'I u,ill 1JHrH·V ..-,.l,....c-,o.h, q,,i♦h +k-1 ill~: o~:._·:: u t : ·-·~·..J 1 :.:;-_ ~:w:w: :\ v,_u::: :n::11 :nn .. n :\ Ldu..=c;y ·11-.,1.,i til~ --
State to ensure the !atest, most applicable safeguards are in place.
Building, Structures. Parking and Personnei Support Areas
The facility design wi!! include temporary construction trailers located
as shown in the Phase!! report. Under this task ETG/BFA. w!ii work
rin~.:::ih, '"';+h +hP ~+:::i to ~nrl rnmn,1 ,n;f\J r~nr,=ic:~n+~+;\l~c The f, ,i-1 1r.c. '-'t .._,"--1.._,I, WWI'-'''-'''-".._,.\.'-""\.-'-"\1 1'-" ...,;"-Jll lt l l'\,.AIIII-J •-t-'•---IIL ..... ._, .. .._,~. t IJ ....... , .......... ,.._
use of the facility inciuding any permanent building(s) wili be
incorporated into tlle community's reuse plan for the property after
rlctr,vifj,-....,ti,...n '-'¥t-V/\lJIUUt.lUI I.
A r,r~nJPI 1 ,~rkin,, ~rp::;; ,Ati!l hP nt,-1,i irl ~rl n~:::;r th~ 11 ~t~rl ~ntr~nr,=-. Tri ThP
~ ·v ,---· r-··-···;;, -·----··· --r·--·---··--· --··-;;;;,-.. ----·· .. ·~··--.__ .... ,....,
facility. It will be adjacent to the construction trailers and designed
to remain in use after detoxification.
rn ,.. .. ,+~,..,--,;,-.,Q/.;;•,,; O.ori, ,r ... fi, ...... n 7 r 1n.cac-,
...._,,.._,I IL<.AIIJII JL,(LIVII I \\Jl,,.,H-.t\.Jt l •..fl l L-.<...JIIVO..:,
The contamination reduction Breas will consist of decontamination
pads, which drain to sumps, ancl portable units used as necessary'
before equipment or per:sonne! can exit exclusion zones. The fina! _
system design is anticipated to be simi!ar to thet proposed in the ·
Phase II document.
Infrastructure lmorovements
3.4 .1 E/ectricai
3.4.2
The site currently contains electrica.i servlte, which is not sufficient
to meet the detoxification facility demand of the proposed
detoxification eouioment. The ET(3/BFA team ,.111il! work closelv with I I . . " "' ~ · J · ' · ·' ·
~ii Pi~t-:tfi,-:~i i:r-)r-1~i dt:=.nt tr-1 Pn-=!i ir"~ th Ci fin~: r~w~ifir-1 i-l ~~rl\, ria+~;:c th o -·. -·--.................. ---• , __ , .. _, , .. ,_ -· •--· -.. , , .. .,. ••• •-• ---•:::,'' '""'....,'-"'' 'I _ ............... ,,~ ... , ,,,_,
detoxification power requirements.
Access and Perimeter Ro ad improvements
. . . . . . ... 1mprovemems necessary i:o upgraae ex1st1ng roaas or ou11a new
ones to dea l w ith the increased traffic associated with the
detoxification activities. The access road from State Road 1604 to
the site will be included in this evaiuation. The improvements wiii
attention will be paid to proper drainage and
msn<;Jgement.
stormwater
03/01/2000 11 :15 :Jl:J -715-0584 NCDE&t--!R / PIJRCHAS I NG
3.5
3.6
3.4.3
ATTACHMENT A
L-Vater
The ETG/BF P, team w!!! size and design a water transm!ss!on ma!n
necessary to extend water services to the PCB Landfi!!. 1 he
transmission main will run along the site access road from State
Road i 604. Sufficient detaii wiii be provided such that a RFP can
be issued_
Stormwater Management
-· . 3. o_. 7 c.;1ean ::storm water
3.5.2
Site drainage will be designed to isolate clean stormwater from
construction impacted stormwater. A series of swales; cuiverts and
berms along the site access road , within exclusion zones, and
around the contaminated sofl stockprle wili be designed to
accomplish this task Clean water will be diverted to a lined pond
north of the landfill. The ETG/BFA team will identify any special
requirements for lining the pond. A conservative storrnwater event
design standard vviii be determined ln concert with State
rcau1'r-omonts and inroronr-::iterl intn tho fin--.., d'-"'.l"n anrl s;..,;n,., ,...,.; .._, • t VI 'lw>II I l 'l -'I, V I (,..H. \.. II '-I I.I iW Ill QI \;;-.) ~ I IU ,L Ii ~ U I
retention and treatment structures.
Construction \/later
I\-,........._...__,,__+ ........ 1:-.-..-J ;..,.. •l-.-r"\L....._.._.,._ II ...J ,...._.,_..,. ___ .._ ..i..1 __ ~~---• _, __ : ___ _
r,.-:::, L.iUIILC::fJ~Ui;:111Lt;:U Ill Ult:: r !lci:::it:~ II UUL;Ufllt::lll, Ult:: lllli;:11 U!:?:::il9rl WIii
convey impacted stormwater to a water treatment area consisting
prirnariiy of activated carbon. Other design alternatives vvi!! be
r.nn~idPrPri r1~ irinr1 th;.; fin~! riA_~ft'"°ii .. i nrrlt~;::::.;;:Q Th.=. h··-=-~+.r,µ11t µffi,~iµ,,,-~" --------------·-····v .,,,_ ····-· ~--·:::J·· r-·------···-.,. __ ,.,,,._,,.__,,,.,_,,..__..,,....,7
of each option will be evaluated and the best alternative seiected.
Excavation PrO(;ess Design
3. 6. 1 Phasing atJd Site Management
The final design will detail the plan and profile of the landfill during
several phases of the construction process. !t is critical that a clear
understandino of the excavation process be communicated bv the -' -.,
final design docurnents. lt ls anticipated that design details will be
~enerated for approximate!v ten (10) distinct ohases of the --. -.
excavation process. This process will detail all critical components
of detoxification.
C
03/01/2000 11:15 919-715-(15B4
3.7
ATTACHMENT A
PCB Sgjl Treatment gnd Process Desian
Under this ts.sk ETG w1li ~rovide equipment performance requirements for the
h~n J,(~rL ... r, ... ,-.i. ,------·-··· 1..-.• -.,,...-, ... J ,,.,...,,..., ..... ,+.h .-. .-,-.:! 4--r, ►"',....., +v-or'l+t".'lrl ..-,n~ +~8 □l'D l ..... ,nri-f=!! !:)GU l eau,1er1L µruct:::::.:,:.:, uc:;;::,ou UfJu,, u,c ~u11 Lu uo:::: uea,<:::u 011u ~11 · r ,._,u L..011u1111
treatment standards. A aeta11ea summary of ;::nases i anci ii wiii oe provicieci.
Regulatory consicierat1ons 1ivi!I be addressecl. The exact detail of the process
description will be thoroughiy discussed vvith the State during the design effort
to provide enough detaii to interest potential bidders but not iimit potentia1
competition. iv1ore det2i! can be provided on standard subsystems of
P-ouioment. inc!udino material hand!ino. Equipment reau!rements 'Ni!! be
-4 1. ·1 , -
specified for the following :
•
•
Material handling and preparation
Batch vacuum system (Solid Phase BCD)
Continuous system (So!id P!1ase BCD)
Liquid Phase BCD treatment
Process wastewater treatment
3.8 ConfirmationNerification Sampling
3,9
-3. 8. 1 I nffow e.nc1 0(.1tflow
In conce,i. with the State. the ETG/BFA team will design a sampling
;;ind testing progmrn sufficient to verify the vertical limits of
excavation and t::at the residua! concentration of PCBsi ci ioxins of
+.h""" + .. .-.,..,,+-..-J° 1..,,...,.-,+,,...,,..;~1 ;r" i-.,-"'1A\AI +hf"\ r-.c-+,,hi;c-ho~ "trcr:i-:"n-ic:in+ c-'7-::::J.r,~~r',~c
1,,JIC LICCILCU IIJOlc::;llOI 10 UVIVVV lllQ Q.;r~.,1,1.,,.11,..:::1ll'--'-" l.l.._.11;.,Lll.lll,._111. ...:,1.<..All......,LAI-.....-....J•
EPA and state protocol will be adhered to in establishing the
appropriate grid intervals far verification sampiing.
Backfilling and Final Gradina
3.9.1 Logistics and Testing
n 1 I ,..;,-,r, rl,....+,-..v~f;r...,+IAr"', +.,-,...,r1tl.""\r-l C" f""li iC' \111ill ho h--:i rlrti I lorl "':] n~ rf'""'.t""'Y"'l r"\~,...Torl LJUllll~ UCLUAJIIVOLIUl11 UCCll.C'-.J VVII~ V'l1 11 UW L.ICAUl\.ll.L\..,U C-4l1U uu11q,.JU.V\.'-·"·◄
in an . incremental fashion . 'fhe deslgn team wiii ensure that
"'"ll"lrfillinr1 '"'...-...o.,-":l+!f"'\n~ "':)~o. 1-.h':l.eo~ ~• lt'h +ha+ if \Atiii n~+ f"'r.nfiirt \Mi+h l.o,lc:.l'-'1'\1111111~ .....,~.._,ICAl..l\.JJI~ ~I\.., t-'111".AV'-" ...... .,_;,....,...._,,, '-11_ .. ,,_ •V••• .,,._,._ ._,.....,,,,.,._, ... .,.,,,.,,
excavation and PCB soil treatment operations. Backfilled soil 'Nill be
tested for cornp2ction after each lift, and vvater v,;ill be added from
the stormwater area to the nortt1 as necessary to achieve optimum
moisture content
The topography of the closed facility will be graded to accommodate
the property's future use.
0a10112000 11:1s 919-715-0684 t'-lC:DE&NR ! PURC:HAS I NG PAGE 15
4.1
4.2
Task 5
ATTACHMENT A
~i+a· Co~i::artt~ii6n nw~iliri
_, ..... ■,--·-···--·-,· ---·.::1··
Commw_nity Reuse Elan Meetings
Representatives from the design tearn wili coordinate dosely with c6rn rnw1ity
leaders and the State in an effoii to include desired future land use into the final
design plans and specifications. Two meetings with community officials are
t. . ..L ' ' .u . .J. t an iCipatea unaer L:l iS ta5K.
Regw!atorv Coordirv'ltion
Tht=i rlP.i:;inn tA~m will meet with reaulatorv officials to determine the potential for ···-----,-.=,·-----•······ -., .
land use restrictions and generally assist the State and community in
addressing the concerns of regulators. Attendance at one meeting by
ETG/BFA staff is assumed for this subtask.
,
Project Work Plans and Deliverables
i'ho rloc.i.-.n +onm \Mill rlo111=>-lnn :'.'.lnr1 w ritP tho fnllrnMinn wnrk ni::ms :;inn rP.norts in ,'j(:(:()fdance
I I,,._, """'-"""'1~1 1 lo--• I I •• ••• --• -•-£" ..,_..., ,...,,.. •• • •---• •-• -••-••••",CJ • • -• • • r ·-·· ·--•• · -· -1--• •-' •• · -• ----· ---• --
with the outlines provided in the Phase II rep ort, wt1ile incorporating the results from any
additional investigation(s) and applicable protocol. A!I plans will be developed with
involvement from the com n1u nlty and concurrence from the State. Representatives from
Warren County wi l! also be consu!ted during preparation of the community involvement
e-"\1-.,-.
tJIC:UI,
5.1
5.2
5 .3
5.4
5.6
5 .7
5.8
5.9
i:: 1n J . IU
QetQxjficatioo Design..Work Plan and Schedule
CommlJl]ity Involvement Plan
Project Health a.nd Safety Plan
Performance Demonstrat_t911_ P!an
Air f1i1nnitnrinn Pl::in { •• -· • ··-••• "iiiii' ••••
~its Operations Plan
Quaiity Assurnnce Pro_ject Plan
Finai Ver1ficatioo/Q.Qllfjrmstio n Sampiing Pian
r.onstrur.tion Ot.Ja.lity~•\~swn:mc~ .. Ex9.iect Plan
Ernarc8ncv Resoonse P!2n
03/01/2000 11:15 '319-715-0584 t'-lCDE8NR / PIJRCHAS I NG
.A. TT.A.Crii\l! ENT .A.
5.11 Final Design Report
Ta!!k 6
• • • • •• l • , ,I.; ,:.L~--.• __ ...z_. _____ _i _j ___ :_.__ .i.i.....-. :......_..._j _ _.__...._..,_.i,--.J.:~--. A report summanzing me aes1gn acnvn:1es pt!r rur rnt:u uu111 1~ u ,e 1111p1t;:::1 r 11:::1narn..J1 1
~-~ 4~~'-s -1 +h ... ,....u,...h 4 ab"'"8 v1ill ho r-!C>\/olnn,:;a.rl ~nrl "'' 1bmitt,e,,-f to thP. ~tat"' ~t Rno;; Ullc~:rul'\'"'!\.lilY '~11 vv •:,:-u\..,uvvv: .... ✓t--'~~i..,,,,_....,'"'". "'""'-• ,, ..... ,..,.,_.,.._W'l_.,...,..,Q;
90 %; and "100% cornpletion levels.
The design team wi!! submit five (5) sets of drawings (11" x 17") and
specifications (an d one full size set) to the State at the 60 % and 90%
compietion levels and five (5) sets of drawings (11 " x 17") a~d specif1catlons
1,,.. ~d ~ ~ ~ ... ,II ,..;..,.e .--,--,+\ +,-, ♦hr. c:t~to -::it tho 1 nnor~ rnn,n!i=>tinn li=>\/1::,I At thP-tirni=> nf li;:l.11 UJ IC IUII ;j(L ~Cl/ LU ll lC '--JLC.,U.~ LIL ll IV I....,"-' /\J ,.,.n...,, t lt,J ........ ,._, I J ...... "' ........ ' \\. 'LI·-~,.. ,_ -1
the 60%, 90% and 100% submittals; a meeting will be held with the State
............ ,.,. ......... +.,,+i.,..... r,n th ... h=ocii<> nf th ... r,:,11;P\I\/ r.ni"'r"lm6'11nT!". ~nd lilP.Atino!". ::.II ltRn1R IO"t-J'lv"¥¥1 ILC4'1.IV.._,.,_,, -\• .,,,..,_ ,,...; ..... ...,,_ -..-• ••·-·--·-••, --•••••·-·••-, -··-···---···.,::,-, -··· ·--···-
will be addressed and resolved before the design team proceeds to the next
percentage compietion level. The design team will submit ten (10) full-slze sets
,....,♦ +-""-..-. 'Pin"31 rlr'=l\11.,inr-rc -::,nrl c;:nprffir::::itinnc \;-.JI u ~v j;11 0 ; u1 c..i vv 11 t~v ~• :!,.,J <-.J}-J\...,UIIIvu1.cv1 : .. J,
Permitting A5sietance
The design team wi ii prepare ciocurrienb, _1 _ ·-• _ _ _ __ I _ .• I_ J.! _ ·-_
ue::;1~11 Ll:tlLUlcillUI 1::,, ..J ___ ···---I I letµ::,, UI GIVVIJ l~->1
specifications and applications that are required to obtaln the approval of agencies having
jurisdiction over the project and to assist in securing permits required for construction or
selected project components. it is anticipated that permits will be obtained for th ose
components of the project wh ich might be constructed during th is contract They include
but are not limited to initia! site prep2:-2ticn and dra in age improvements. Treatment related
•• t' ·'···•--• ••. =.11_:_ J.!_: __ ....................... .& •• , ....... -1.,. permits are nor 1nc1UOE;JU WIL! 1111 ll"llb bl;VJ-1~ UI VVUI I"\.
03/01 /2000 11:15 919-715-0684 t'4CDE&t'4R / PURCHAS I t'4G PAGE 17
• --a-••••-••.._• A I I Al.it11VIC.I\I I I
-------.... ----••-•• --••---• •--•-•• _..._"-,-.ft A all,. ASSUHANl.it:~ -NUN \.;UN::i I J1Vl.i I IU1" rnvunl-\lVI.>
Tile CONTRACTOR certifies that \Nith regard to:
1.
2.
DE:8ARMENT AND SUSPENSION -Tc the best of its know!edge and belief that !t and !ts
princip~!s:
(al are not presently debarred, suspended, proposed for debarment, declared ineligible; or
voluntarily ex.ciuded from covered transactions by any Federal Department or agency;
(bl have not within a 3-year period preceding this proposal been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminel offense in
connection with obtaining, attempting to obtain, or performing a public (Federai, State, or
I .... ,_~?\ •r'"'~ ..... ~~+i"n .-.~ .~l"'ln'T"Y~r.t 11ndcr .... n11h!L ...... Tr~n<:~rtinn· uin!~tirin nf FP.rlPrR! nr StRt? ~~I_;~!: !.. ~! !C!:!~ !..!'-'! ! '-'! '_d_.l! ! ~! ~~"-... ': ':--'I''-''"""' G :-,-''-' UI IV 1.1 \.Al t...,'-4_ "'-· • ! • .u.-........ 1 -o o ...;_ ~. -· .... -----·
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of record:,, m~l<ing felse stetemente, or receiving stolen property;
(cl are not presently indicted tor or otherwise criminally or civilly charged by a governmental
entity (Federal, State, or local) w ith commission of any of the offenses enumerated in
n~r~nrs:inh /I\ l(,\ n f i·hic; r.ArTific'!.;Hiir-,n : rind ,-.-•-;;;,•-..... ·· ,., ,-, -· -···---·-···---·-··, --·-
(d) have net within a 3-year period preceding this application/proposal had one or more public
transactions {Federni, State, or locai) terminated for cause of default.
LOBBYING -To the best of his or her knowledge and belief, that:
(a) no Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee
of any agency, a Member of Congress, an officer or employee of Congress, or an employee
of a Member of Congress in connection with the awarding of any Federal contract, the
making of any Federal grant, the making cf any Federal !oan, the entering into of any
cooperative agreement; end the extension, com:!nuetf on; renew a!, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement;
(bl if any funds other than Federal appropriated funds have been paid or vvi!! be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the Fede.re! contract, grant, loan, or cooperative agreement,
the undersigned shall complete and submit Standard Form~LLL, "Disclosure Form to Report
I ""hk,;inN11 in ;:.,:cnrd;;n,;~ vvith its instruc tions_ ----,·••.::, ... ----·------·-·-·· ·--····---·--·-· -·
1 of 2
03/01/2008 ., , • "Ii= .1..1. • .1.._1 ':ll S-715 -0584
..
4.
6.
{a) publishing a statement notifying employees that the unlawful manufacture, distributlon,
dispensing., possession or use of a ccntrc!!ed substance is prohibited in the grantee's
workplace and spe-cifving the actions that v . .'!!! be taken against employees for vio!atlon of
. _, ____ L:L:~'._._ ...... sucn µr ur 11u1 uv1 ·,,
(bl eliitablishing ei drug-free av,;areness proQram to infor:-:-i arnp!cvees ai:Jout -
(ii . the dangers of drug abuse in the woikplace;
(2) the grantee's policy of maintaining a diugTfree ·vvoikplace;
(;j) any ava11ao1e cirug counseiing, renc1oiiiieri:1oi-1, t1i-,d !;:ffiµivyt:i:: ;;;;;3(;;L;;;,,co:= p,u~iciiii5;
and
(4} the penalties that may be imposed upon en1pioyees for drug abuse violations
occuiiing in the vvorkplace;
(c) -· making it a requirement that each employee to be engaged in the performance of the grant
be given a copy of the statement required by paragraph (al above;
(d) notifying the employee in the statement required by paragraph (al above, that a.s a
condition of employment under the grant, the employee will -
(f)
( 1) abide by the terms of the statement; and
{2) notify the employer of any criminal drug statute conviction for a violation occ1.ming
~n the vvorkp!ace no !ater than fiv e d~ys 2!ft8r such conviction;
•1 • , ••• • . f "'• • • ,, f I I I 41 ,...,\ nnt1tv1r'lt1 thA ~aP.ncv w1tn1n ten oavi; arter rece1v1na notice unoer suooaraara□ n 101 1Li • •--••I •• •..;,., -•. ---,_, •' • I I -• ..... ,
l!lbove, from an employee or otherwise receiving actual notice of such conviction;
taking one of the following actions within 30 days of receiving notice under subparagraph
(d) (2) above, w ith respect to any employee who is so convicted -
(1) taking appropriate personnel action against such an employee, up to and including
terminetion; or
{2} requiring suc!1 en;p!ovee to partt.c.!pate ~.at!sfactor!ly !n a drug _abuse assistance er
rehabilitation program approved for such purposes by a Federai1 State, or [ocai
health, law enforcement, or other appropriate agency;
(g) making a good faith effort to continue to maintain 21 drug-free workplace through
implementation of paragraphs (a)i (bl, (c), (d), (eL and (fL ab;ve.'
Will comply with the provisions of the Hatch Act which iimit the political activities of employees
whose principal employment activities are funded in whole or in part with Federal funds.
Wili ~nmnlv. ~~ ~nnlir.:"thli:.. with th Fi nrnvii::inn~ nf t hA n::ivi~-R::ir.nn Ar.t. thA r.nnP!,rnrl A (~i . and the -···· --·-·,--,, ---,-r-··-----, ···-·· --·-.-·--·-------· --------------·. ---, -··---,--·-··--·--~ -
Contract Work Hours and Safety Standards Act regarding labor standards for federally ass isted
construction subagreemems:
\tv'iH compl\l \;Vith aH app!icabJe requ frements of a!l ot!:er federaJ !av•.;~, executiv~ orders, reg~!at~c-ns
.... .--J -..-..r·.,...• ......... --· ·----·--•L-.."-. _.,..,...,,,....,.,..,_.., Cll lU ~UII\.JU::1.;:> ~UVOI I Ill I~ Ir.I q.:;i tJI \.J~I CJ.111.
2 of 2
03!01!200~ 11:15 NCDE8:NR /PURCHASING PAGE 1q
•
NOPtTH CAPIOLINA DEPARTMENT OF
ENVIRONMENT AND NATURAL Re:soURCl!:S
U1v1s10N Oir i=UKi:MADii: ANM ~;:;;..;:=::=:
21D m ._7 n 2; 35
AMENDMENT NO. 1
AMENDMENT TO CONTRACT NUMBER N9008
Rl=TWFFN
ETG ENVIRONMENTAL
AND THE
NORTH CAROLINA DEPARTMENT OF ENVIRONMENT
AND NATURAL RESOURCES
Pursuant to paragr~ph 14 of ContrBct Number N9008, tha Department
of Environment and Natural Resources and the Contractor mutually
agree to change the contract ending date from January 31 , 2000 to
M~rnh 1 ~: 2000.
It is the intent of this amendment to address the provision(s) noted
only, and In no way should this r,rner,dment be construed to furthlilr
modify this contract.
Please indicate acceptance by your signature below.
Approved:
-....... . ~ ~ ll a r.. )~
Laird A. Davison, DENR '
Return one (1) duplicate original to: Purchase & Contract Section,
U-;:•N•;:; -· .. · _.,, ~--··-'-------1 ~-·••=---1~f\h r.11.,.:1 C6"";,;_ ... rant-or ~ ,, UIVISIOn 01 rurClltl::S~ t:111u .:io,v11.,oo, ,..,,..,.., IYl<,;111 ...... ,v,~~ ~---~--,
Raleieh, NC .27699-1605.
cc: Brenda Rivers/Pat Backus, Waste Management
DUPLICATE ORIGINAL
P.O . l!OX Z7897, RAL-.IGM_, NC Z761 t ·7097 I !51 a NORTH ■ALt•BVftY ST,u!:E:T. RA~II.IG'1, NC Z7804
PHON• 81 B•73;9-874l' F1'AX 111 ■•71 IS•O&a.4 www.etvlr.atata.nc.u$IEHNR
AN E!QUAL QppORTL/NITV / AFFIRMATIVE 11.<:TION E:M~l.OYE" • !/10% ot1<c:Yc:Lt:t,t1 O'lt, l"'ObT·CON!IVMEP! ,.,_ .. .,,.
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1/MACTEC
Mr. Mike Kelly
Special Assistant for
Environment and Health
State of North Carolina
Office of the Governor
4021 Carya Drive
Raleigh, NC 27610
Dear Mike:
February 8, 2000
Subject: Warren County PCB
Landfill Detoxification
This letter is a response to several issues which we recently discussed regarding the
Warren County PCB project phase funding, permit activities, competitive procurement
and budget.
During our recent meeting you requested additional information on the amount of work
that could be performed by ETG/BF A under a phase funding program for the Warren
County PCB detoxification. ETG/BF A has performed an evaluation of what can be
accomplished with initial funding of $8 Million, with a target goal of providing the BCD
processing system, performance testing and initial processing operations. Our review has
indicated that we can accomplish this goal by using creative approaches for the system
and initial operations.
ETG/BF A will utilize existing equipment from our inventory, lease/rent certain
equipment, and take the approach of expanding equipment and site resources as more
funding is allocated. ETG/BF A will provide the following with the initial $8M funding,
assuming authority to proceed is provided prior to March 15, 2000:
1. Permit application preparation
2. Equipment procurement and preparation
3. Site preparation
4. Equipment mobilization and set-up
5. System de-bugging
6. Pre demonstration operation
7. Performance testing
8. Initial operations
9. Community relations interface
Regarding the equipment, ETG/BF A will deploy a full processing system as depicted on
the process flow diagrams (PFD 200-206) recently submitted in ETG/BF A's final design
package, with some minor modifications. The liquid BCD system (LBCD) will be
ETG/BF A's currently owned system utilized for demonstration purposes. This system is
smaller than the unit specified for full-scale operations, however it is capable of
5205 Militia Hill Road, Plymouth Meeting, PA 19462
610.941.9700, (Fax) 610.941.9707, (Home Page) www.mactec.com
'
~fr. Mike Kelly
CB Landfill Detoxification
ebruary 8, 2000
f~2 .
ocessing for demonstr~tion purposes. As additional funding is appropriated, a larger
ll-scale system can be mstalled.
imilar approaches will be taken on other system components primarily in the area of
quipment size and redundancy. Full sized continuous BCD (CBCD) and batch vacuum
tCD (BBCD) units will be provided. Initially an equipment rental approach will be
ilized as much as possible (with the option to convert to direct purchase) and will
volve such systems as (1) Screening system, (2) Feed hopper/conveyors, (3) Site
t ailers and supporting equipment, ( 4) Emergency generator, ( 5) Filter press system, and
~) Various tanks and ancillary equipment. ETG/BF A will provide as much equipment
f:rom our inventory as possible and will defer reimbursement (at substantial risk to
IETG/BF A) from NCDENR for this equipment until additional funding is obtained. This
-quipment will include (1) Batch vacuum BCD system (BBCD) and vapor recovery
ystem, (2) Pugmill system, (3) Flamless thermal oxidation system, (4) Cooling tower
~d chiller, (5) Various conveyors, (6) Emergency generator, and (7) Liquid BCD
system. ETG/BF A will conduct a detailed equipment review with NCDENR personnel
ihunediately upon notification to proceed.
I our meeting last week with EPA personnel from the Office of Pollution Prevention and
oxics, the ETG/BF A BCD system design was presented and a detailed discussion was
onducted regarding the requirements for permitting. After review of our system, EPA
~ersonnel stated that the first step would be to prepare a TSCA permit application. Copies t this application format were provided to us. Based on work already accomplished, f TG/BF A estimates that 45-60 days will be required for permit application preparation
f1d submittal. Upon receipt, EPA estimates a 3 month review ( with interim questions
d meetings ) prior to approval.
E
lf ollowing permit approval ETG/BF A will begin pre-demonstration processing for the
rpose of equipment shake down and initial air and processed soil testing. After this
tial operation, performance testing will be conducted. Data from the performance tests
11 be collected and then analyzed by the EPA over the next several months. During this talysis, conditional authorization to continue processing (interim operation) would be
ovided as long as favorable data is developed in the pre-demonstration phase. Full
perational status would be granted after the performance demonstration data was
pproved.
is important to note that this permitting process as outlined by the EPA can be
onducted concurrently with equipment procurement, site preparation, and mobilization
ith no anticipated delays to the schedule.
egarding competitive bidding, as you know competitive bids were solicited by
CDENR on Phase I and II of the Warren County Detoxification program and ETG was
the only bidder to respond. As highlighted in our proposal of January 7, 2000, ETG is the
1 nly licensee of the BCD process who is actively marketing the technology and has full
cale operating experience for BCD applications in the US. Any other company who may
Mr. Mike Kelly
PCB Landfill Detoxification
February 8, 2000
Page 3
express interest will have to "learn on the job", as ETG experienced in several of our
earlier projects.
However ETG/BFA is sensitive to the desires ofNCDENR to obtain competitive bids.
Accordingly, ETG/BF A will agree to a contracting approach that will provide NCDENR
review and award consent on all subcontracts and materials required for the project.
Procedurally, ETG/BFA would solicit a minimum of three (3) competitive bids on all
subcontracts, materials and supplies required for the project that is greater than $25K ( or
other threshold level required by State procurement practices) in value. These bids and
recommendations by ETG/BF A will be reviewed and approved by NCDENR prior to
ETG/BF A's award. This approach will offer assurances to NCDENR that competitive
procurement is accomplished.
As a result of the recently completed detailed design (Phase III) which has been
submitted by ETG/BF A, and the above review by ETG/BF A on phase funding,
ETG/BF A anticipates a lower cost estimate to complete the construction (Phase IV).
Assuming a contracting approach similar to that presented in our January 7, 2000
proposal, and removing contingency allocation, ETG/BF A estimates the project cost to
complete in the $18 M range.
In summary, ETG/BF A is confident that we can proceed on the Warren County
Detoxification construction phase and be in the field to process material by the end of
2000 with the initial $8M of funding that has been allocated as long as notification to
proceed is granted by March 15, 2000. ETG/BF A is prepared to work under a phase
funding approach. A review and coordination has been made with the EPA regarding
permit requirements, which will fit into the timetable. A bidding review and award
consent approach can be coordinated with NCDENR to assure competitive procurement.
A revised project budget in the $18 M range has been determined.
If you have any questions on the above, please contact me.
Cc: P. Backus, NCDENR
Very truly yours,
Mactec 7~ . ,
1 _ .. ·~e~✓-
/Ron~ J. Bacskai
' Pre'1dent
~es, F_erl~,;t::• Inc.
Pt~ames, P.G.
President
Invoice
Invoice Number: 2853
Date January 31, 2000
ETG Environmental, Inc.
16 Hagerty Boulevard
West Chester, PA 19382
[phone]
Fax: [phone]
To: Contract Administrator Ship to (if different address):
DENR Division of Waste Management
401 Oberlin Road, Suite 150 SAME
Raleigh , North Carolina 27605
Attn: Patricia Backus
Project Manager Order No. Job Number Date Shipped
Rick Shoyer N9008 4040 N/A
QTY. DESCRIPTION
Prepare Phase Ill final design documents for full scale
1 detoxification of PCB landfill in Warren County
100% complete contract -Monthly payment cycle
Total Invoiced to Date $525,550.00
Please make check payable to:
ETG Environmental, Inc.
16 Hagerty Boulevard
West Chester, PA 19382-7594
F.O.B. Terms
N/A Upon Receipt
UNIT PRICE TOTAL
$105,110.00 $105,110.00
TOTAL DUE $105,110.00
WARREN COUNTY
PCB DETOXIFICATION-REDEVELOPMENT PROJECT
CITIZENS ADVISORY BOARD
720 Ridgeway Street
Warrenton, N.C. 27589
phone [phone] -fax [phone]
Dollie 8, Burwell, Chair
Jim Warren, 1st Vic;: Ch;1ir
Daria Holcomb, 2nd Vici:: Chair
January 20, 2000
The Honorable James B _ Hunt
Governor of North Carolina
l 16 W_ Jones Street
Raleigh) NC 27601-8001
SUBJECT: Warren County PCB Landfill Detoxification Project
Dear Governor Hunt :
I am writing this letter to reiterate our appreciation for your commitment to the detoxification and
redevelopment project at the PCB Landfill in Warren County. We realize that much of your
attention and that of the rest of the state has been focused recently on the flood disaster in eastern
North Carolina. Please know that we appreciate the work you are doing there, and that our prayers
and sympathies are with those suftering from that tragedy.
We want to point out. however. that there is a very irnponant process going on toward the remedy
of the Warren County tragedy which has plagued this community for many years. The work done
in this community by the state and local citizens and their allies has been fruitful; we are now very
close to finalizing design for the detoxification process. All systems are moving very well toward
beginning the actuaJ detoxification, and the related community participation aspect of the project are
coalescing just as well as planned.
as you know, the federal matching funds have not yet been approved. However, we understand from
DENR's Sheri Evans-Stanton that the state money, although reduce by $1.4 million which has been
diverted to the immediate tlood relief need, is otherwise intact. Warren County citizens remain
concerned that unless inu11ediate action is taken, the begirming of construction activities will not occur
this year.
vemor James B. Hunt
, 2000
Numerous activities must be completed before actual detoxification can commence. Site preparation,
equipment delivery/set-up, permitting, and start up, are examples of some of these activities. We
were informed by the state consultants, ETG/Bf A, that these activities require that a contract be
awarded by 3/1/00 if meaningful construction is to take place in 2000.
To that end, the ETG/BFA team has prepared a proposal which expedites the construction process
in a phase funded approach using the funds already committed to begin, instead of waiting for fuil
funding. That proposed approach has been presented to the State's Project Manager. The warren
County Citizens Advisory Board urges you and your office to support it as it is the only way to truly
meet the needs of all the project stakeholders.
Once again, we appreciate your commitment to us, most recently stated at our meeting with you in
Juiy. During that meeting you indicated that even if federal monies are not approved you will ensure
that the State fulfills its commitment to Warren Count y before you lea ve office. We look forward
to joining you at the groundbreaking ceremony' Also, we look forv.,ard to receiving a response to this
letter from you very soon .
Sincerely,
~ ;J, SJJuutLI!~
(/ f Dollie B. Burwell, Chair
Warren County Detoxification and Redevelopmertt Ad visory Committee
Cc: Senator Frank \V . Ballance, Jr.
Rep Jones W. Crawford Jr
Rep. Stanley H Fox
Congresswoman Eva M. Clayton
TO .d
an
,v.ARREN COUNTY
PCB DETOXIFICA.TION-l{EDEVELOP1\1ENT PROJECT
CITIZENS ADVISORY BOARD
720 RIDGEWAY STREET
WARRENTON, N.C. 27589
FAX COVER SHEET ---J
TO: Mike Kellv ________ ......... ___ _
FROJ\!1 : Robin Lee, Secretary'
DATE: January· 20, 2000
Nrn11ber of pages (including co\·er sheet) 3 .
To make you av.:are of this letter
l[:01 00, ll UE[
fu
,.
Patricia M. Backus, PE
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
Phone: [phone] ext. 308
Fax: [phone]
Fax
To: Rick Shoyer
Fax: [phone]
Phone: [phone]
Re: Letter to Jim
□ Urgent 0 For Review
• Comments:
From: Pat Backus
Pages: 3
Date: January 28, 2000
CC:
D Please Comment D Please Reply □ Please Recycle
I thought you might be interested in getting a copy of this. The CAB sent this to Jim Hunt urging his
support of the proposal ETG/BFA prepared.
...
'. ' r ,:;)<J.., l\" .. ,
,, • , ·, ..• , j ~A~;-
McoEMR
JAMES B. HUNT JR,
GOVERNOR
BILL HOLMAN
SECRETARY
WILLIAM L. M_EYER ·'
DIRECTOR
-··,., . -.. .. .. _.. ~-.·\·; ·,:1 .... \·
NORTH CAROLINA DEPARTMENT OF
ENVIRONMENT AND NATURAL RESOURCES
DIVISION OF WASTE MANAGEMENT
December 16, 1999
MEMORANDUM:
TO:
FROM:
MICHAEL BRYANT, DENR
CONTRACTS & PURCHASING
PAT BACKUS ..4»,.,,h DWM r•·-..,
SUBJECT: EXTENTION OF CONTRACT WITH ETG ENVIRONMENT AL
(DENR Contract No. N9008)
The department's contract with ETG Environmental for the Phase III final design for the
detoxification of the Warren County PCB Landfill ends on January 31, 2000. A topographic
survey of the site, which was essential to many of the design drawings, took much longer to
complete than estimated. This task was part of the critical path of the project and delayed
completion of the project by approximately six weeks. ETG has indicated that they will be
finished with the entire project and provide all the plans and deliverables for our review by
January 27, 2000.
Our contract with ETG states that the final payment will be made only after the state has
approved the completed final design documents. Through this letter, I am requesting that the
contract be extended by six weeks to March 13, 2000, to permit the department to thoroughly
review these documents and resolve any outstanding issues.
Please call me if you have any questions. Thank you for your help in this matter.
I 646 MAIL SERVICE CENTER, RALEIGH, NORTH CAROLINA 27699-1646
401 OBERLIN ROAD, SUITE 150, RALEIGH, NC 27605
PHONE [phone] FAX 919-71 S-36O5
AN EQUAL OPPORTUNITY/ AFFIRMATIVE ACTION EMPLOYER· 50% RECYCLED/10~ POST-CONSUMER PAPER
Patricia M. Backus, PE
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
Phone: [phone] ext. 308
! a~ :.Al····■·.•·-■----•
Fax: [phone] NCDENR
Fax
To: Michael Bryant and
Kathy Norris
Fax: [phone]
Phone: [phone] and
715-3888
From: Pat Backus
Pages: 2
Date: 12/16/99
Re: Extension of ETG Contract CC:
0 Urgent □ For Review □ Please Comment □ Please Reply
• Comments:
Attached is the short letter you requested. I will put the original in the mail.
Let me know if I need to do anything else.
Thanks.
□ Please Recycle
.,
HCT I U I T1..-1 F~EPOPT ..-T ·=·=· ··• •• I I ■•
12. 1E,. 1999
9197153605 SOLID WASTE DIU
DATE T !ME DURATION REMOTE ID MODE PAGES RESULT
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Invoice
Invoice Number: 2851
Date December 11, 1999
ETG Environmental, Inc.
16 Hagerty Boulevard
West Chester, PA 19382
[phone]
Fax: [phone]
To: Contract Administrator Ship to (if different address):
DENR Division of Waste Management
401 Oberlin Road, Suite 150 SAME
Raleigh, North Carolina 27605
Attn: Patricia Backus
Project Manager Order No. Job Number Date Shipped
Rick Shoyer N9008 4040 N/A
QTY. DESCRIPTION
Prepare Phase Ill final design documents for full scale
1 detoxification of PCB landfill in Warren County
Four-fifths of contract -Monthly payment cycle
Total Invoiced to Date $420,440.00
Please make check payable to:
ETG Environmental, Inc.
Post Office Box 7777 -W2840
Philadelphia, PA 19175-284
F.0.8. Terms
N/A Upon Receipt
UNIT PRICE TOTAL
$105,110.00 $105,110.00
TOTAL DUE $105,110.00
Invoice
Invoice Number: 2849
Date November 11, 1999
ETG Environmental, Inc.
16 Hagerty Boulevard
West Chester, PA 19382
[phone]
Fax: [phone]
To: Contract Administrator Ship to (if different address):
DENR Division of Waste Management
401 Oberlin Road, Suite 150 SAME
Raleigh, North Carolina 27605
Attn: Patricia Backus
Project Manager Order No. Job Number Date Shipped
Rick Shoyer N9008 4040 N/A
QTY. DESCRIPTION
Prepare Phase Ill final design documents for full scale
1 detoxification of PCB landfill in Warren County
Three-fifths of contract -Monthly payment cycle
Total Invoiced to Date $315,330.00
Please make check payable to:
ETG Environmental, Inc.
Post Office Box 7777-W2840
Philadelphia, PA 19175-284
F.O.B. Terms
N/A Upon Receipt
UNIT PRICE TOTAL
$105,110.00 $105,110.00
TOTAL DUE $105,110.00
07/15/1999 10:12 919-715-0584 NCDE&NR /PURCHASI NG
DATE:~~~~f/-~-~----
NO. OF PAGES:~'f ___ INCLUDING THIS PAGE
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To:__i?8_7~c/lt1"1 -01v. ~1b /11,Nt-
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TELEPHONE NUMBER: ------------
FROM:j'v}, :JIAtLcs.2F
l'vffiSSAGE:......,.A....L..~L.L,..°(--~--~------~~!;~~:t;:;:1:: 8 .... ~,~
. ·~ .•
Laird Davison
Dolan Simmons
Lynn Lee
Kelly Belvin
Forrest Wilson
Larry Williams
Theresa Butler
[phone]
[phone]
[phone]
[phone]
[phone]
[phone]
[phone]
I/Michael Bryant
Pat Powell
Traci Rains
Jo Anne Keith
Kathy Domico
Theresa Watkins
Kathy Norris
[phone]
[phone]
[phone]
[phone]
(919) 715 -3882
[phone]
[phone]
NC DEPARTMENT OF ENVIRONMENT AND NATURAL RESOURCES
DIVISION OF PURCHASE AND SERVICES
1605 MAIL SERVICE CENTER
RALEIGH NC 27699-1605
512 N SALISBURY STREET
RALEIGH NC 27604
Fax [phone]
PAGE 01
07/15/1999 10:12
ORM PSF-10
~EV. 11/98)
919-715-0584 NCDEgNR/PIJRCHASI NG
ST ATE OF NORTH CAROLINA
DEPARTMENT OF ENVIRONMENT AND NATURAL RESOURCES
DIVISION OF PURCHASE AND SERVICES
GENERAL CONTRACT TERMS ANO CONDITIONS
PAGE 02
Page 1 of 3
READ, REVIEW AND COMPLY: It shall be the bidder's responsibility to read this entire document, review all enclosures and attachments,
and comply with all requirements specified herein.
NOTICE TO BIDDERS: All bids are subject to the special terms and conditions specific to this Invitation for Bids, the specifications, and. ths
North Carolina General Contract Terms and Conditions. The Stats objects to and wlll not evaluate or consider any additional terms and
conditions submitted with a biddsr response. This applies to any language appearing In or attached to the document as part of the bidder's
response. DO NOT ATTACH ANY ADDITIONAL TERMS AND CONDITIONS.
By execution and delivery of this document, the bidder agrees that any additional terms and conditions, whether submitted purposely or
inadvertently, shall have no force or effect.
ACCEPTANCE AND REJECTION: The State reserves the right to reject any and all bids, to waive any informality in bids and, unless otherwise
specified by 1he bidder, to accept any item in the bid. If either a unit price or extended price is obviously In error and the other is obviously correct,
the incorrect price will be disregarded.
TIME FOR CONSIDERATION; Preference may be given to proposals allowing not less than 30 days for consideration and acceptance.
TAXES: No taxes shall be included in any bid prices.
a. FEDERAL: Generally, states and political subdivisions are exempt from such taxes, ae excise and transportation. Exemption
is claimed under Registry No. 56-70-0047K as provided by Chapter 32 of the lntemal Revenue Code.
b. OTHER; Bid prices are not to include any sales, impon, or personal property taxes. To the extent applicable, they are
to be invoiced as a separate item{s),
RESALE PRICE MAINTENANCE: The State of North Carolina has no Fair Trade law, and this or any other type of resale price maintenance
exercised in prices offered will be subject to appropriate legal remedies.
AFFIRMATIVE ACTION: The successful bidder will take affirmative action in complying with all Federal and State requirements concerning fair
employment and employment of the handicapped, and concerning the treatment of all employees, without regard or discrimination by reason of
race!!, color, religion, sex, national origin or physical handicap.
HISTORICALLY UNDERUTILIZED BUSINESSES: Pursuant to General Statute 143-48 and Executive Order #77, the State invites and
encourages participation in this procurement process by businesses owned by tninorltles, women, and the disabled, and by disabled business
enterprises.
CONDITION AND PACKAGING: Unless otherwise indicated in the bid, it is understood and agreed that any item offered or shipped on this bid
shall be new and in first class condition, that all containers be new and suitable for storage or shipment, and that prices include standard
commercial packaging.
0. PERFORMANCE AND DEFAULT: The State reserves the right to require performance bond from successful bidder, as provided by law, without
expense to 1he State. Otherwise, in case of default of the contractor, the State may procure the articles or services from oth<1r sources and hold
the contractor responsible for any excess cost occasioned thereby.
1. SAMPLES: Samples of items, when required, must be furnished as stipulated herein, free of expense, itnd if not destroyed will, upon request,
be returned at the bidders expense. Request for the return of samples must be made within 10 days following opening of quotations. Each
individual sample must be labeled with bidders name and item number .
. 2. MANUFACTURER'S NAMES: Any manufacturer's names, trade names, brand names, information and/or catalog numbers used herein are for
purpose(s) of description and establishing general quality levels. Such references are not intended to be restrictive and products of any
manufacturer may be offered.
13. SPECIFICATIONS: Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be considered that items offered
are in strict compliance with these specifications, and successful bidder will be held responsible therefor. Deviations must be explained in detail
on an attached sheet(s).
14. SAFETY STANDARDS: All manufactured items and/or fabricated assemblies subject to operation under pressure, operation by connection to
an electric source, or operation involving a connecton to a manufactured, natural, or LP gas source shall be constructed and approved in a manner
acceptable to the appropriate state inspector which customarily requiras the label or re-examination listing or identification marking of the -
appropriate safety standard organization, such as the American Society of Mechanical Engineers for prtissure vessels; the Underwriters'
Laboratories and/or National Electrical Manuracb.Jrers' Association for electrically operated assemblies; or the American Association for gas
operated assemblies, where such approvals. of listing have been eotab!ished for the type(s) of devices offered and furnished. Further, all items
furnished by the successful bidder shall meet all requirements of the Occupational Safety and Health Act (OSHA), and state and federal
requirements relating to clean air and water pollution.
07/1 5/1999 10:12 919-71 5-0684 HCDE&~~R / PIJRCHAS I HG PAGE 03
Page 2 of 3
5. INFORMATION AND DESCRIPTIVE LITERATURE: Bidders tnus:t furnish all information requested and in the spaceg provided on the bid form.
Further, as may be specified elsewhere, each bidder must submit with his proposal cuts, sketches, descriptrve. literature and/or complete
specifications covering the products offered. Reference to literature submitted with a previous quotation will not satisfy this provision. Quotations
which do not comply with these requirements will be subject to rejection.
8. TRADE DISCOUNTS: Trade discounts, when quoted, should be reduced to a single percentage; for example, instead of 50, 1 o and 5
percent, the discounts should be stated at 57 1/4%.
7. AWARD OF CONTRACT: As directed by statute, qualified quotations will be evaluated and acceptance made of the lowest and best quotation
most advantageous to the State as determined upon consideration of such factors as: price offered; the quality of the articles offered; the general
reputation and performance capab!llties of the bidders; the substantial conformity with the specifications and other conditions set forth in the
quotation; the suitability of the ar1iclss for the intended use; the related services needed; the date or dates of delivery and performance; and such
other factors deemed by the State to be pertinent or peculiar to the purchase in question. Unless otherwise specified by the State or the bidder,
the State reserves the right to accept any item or group of items on a multi-itam quotation.
8. GOVERNMENTAL RESTRICTIONS: In the event any Governmental restrictions may be imposed which would necessitate alteration of the
material, quality, workmanship or performance of the items offered on this proposal prior to their delivery, it shall be the responslblllty of tha
successful bidder to notrfy this Division at once, indicating in his letter the specific regulation which required such alteration. The State reserves
the right to accept any such alterations, including any price adjustments occaaioned thereby, or cancel the contract.
9. INSURANCE:
COVERAGE: During the term of the contract, the contractor at its sole cost and expense shall provide commercial insurance of such type and
with such terms and limits as may be reasonably associated with the contractor. As a minimum, the contract shall provide and maintain the
following coverage and limits:
a. WORKER'S COMPENSATION: The contractor shall provide and maintain Worker's Compensation Insurance, as required by ttie laws of North
Carolina, as well as employer's liability coverage with minimum limits of $150,000.00, covering all contractor's employees who are engaged in
any work under the contract. If any work is sublet, the contractor shall require the subcontractor to provide the same coverage for any of his
employees engaged in any work under the contract.
b. COMMERCIAL GENERAL LIABILITY: General Liability Coverage, on a Comprehensive Broad Form on an occurrence basis in the minimum
amount of $500,000.00 Combined Single Limit. (Defense cost shall be In excess of the limit of liability.)
c. AUTOMOBILE: Automobile Liability Insurance, to include liability coverage, covering all owned, hired and non-owned vehicles, used in
connection with the contract. The minimum combined single limit shall be $150,000 00 bodily Injury and property damage; $150,000.00.
uninsured/under-insured motorist and $1,000.00 medical payment.
REQUIREMENTS: Providing and maintaining adequate insurance coverage is a material obligation of the contractor and is-of the essence of this
contract. All such insurance shall meet all laws of the State of North Carolina. Such insurance coverage shall be obtained from companies that
are aulhori,zed to provide such coverage and that are authorized by the Commissioner of Insurance to do business in North Carolina. The contract
shall at all times comply witn the terms of such insurance policies, and all requirements of the insurer under any of such insurance policies, except
as they may conflict with existing North Carolina laws or this contract. Tha limits of coverage under each insurance policy maintained by the
contractor's liability and obligations under the contract.
20. ADVERTISING: In submitting his proposal, bidder agrees not to use the result therefrom a.s part of any commercial advertising without prior
approval of the Department of Environment and Natural Resources.
21 . NO BID: Unless a receipt of this Request for Quotation is acknowledged, bidders name may be removed from applicable mailing list.
22. GOVERNING LAWS: All contracts, transactions, agreements, etc. are made under and shall be governed by and construed in accordance with
the laws of the State of North Carolina. · ·
' 23. SITUS: The place of all contracts, transactions, agreements, their situs and form, shall be North Carolina, where all matters, whether sounding
in contract or tort, relating to the validity, construction, interpretation and enforcement shall be determined.
2A. AVAILABILITY OF FUNDS: Any and all payment of compensation of this specific transaction, its continuing or any renewal or extension are
dependent upon and subject to 1he allocation of approprtatJon or 1\.mds to Iha Agency for the purpose set forth in this agreement. {NCGS 143-34.2)
25. PATENT AND COPYRIGHT INDEMNITY: VENDOR will defend or settle, at its own expense, any action brought against Customer to the extent
that it is based on a claim that the product(s) provided pursuant to this agreement infringe any U.S. copyright or patent; and will pay those costs,
damages and attorney's fees finally awarded against Customer in any such action attributable to any such claim, but such defense, settlement
and payments are conditioned on the following (1) that VENDOR shall be notified promptly in writing by Customer of any such claim; (2) that
VENDOR shall have sole control of the defense of any action on such claim and of all negotiations for its settlement or compromise; (3) that
Customer shall cooperate with VENDOR In a reasonable way to facilitate the settlement of defense of such claim; (4) that such claim does not
arise from Customer modifications not authorized by the VENDOR or from the use or combination of products provided by the VENDOR with
products provided by the Cu~tomer or by others; and {5) should such product(s) become, or in the VENDOR'.S opinion likely to become, the .
subject of such claim of infringement, 1hen Customer shall permit VENDOR, at VENDOR'S option and expen$8, $ither (a) to procure for Customer
the right to cont'\nue using the product(s), or (b) replace or modify the same so that it becomes noninfringing
07/15/1999 10:12 919-715-0584 NCDE&NR/PIJRCHASING PAGE 04
Page 3 of 3
and performs in a substantially similar manner to the original product; or@ upon failure of (a) or (b) despite the reasonable efforts of the VENDOR
for a sold product or licensed software, return the price paid for the licensed software and any ~reduct dependent thereon.
~6. INSPECTION AT CONTRACTOR'S SITE: The State reserves the right to inspect, at a reasonable time, the equipment/item, plant or othar
facilities of a prospective contractor prior to contract award, and during the contract term as necessary for the State's determination that such
equipmerrtrrteim, plant or othar facilities conform with the specificat1ons/requlrements and are adequate and suitable for the proper and effective
performance of the contract.
27. PAYMENT TERMS: Payment terms are Net, 30 days after receipt of correct invoice or acceptance of goods, whichever is later. The using agency
is responsible for al! payments under the contract.
28. ASSIGNMENT: No assignment of the contractor's obiigaiions nor the contractor's right to receive payment hereunder shall be permitted.
However, upon wrttten request approved by tlie Department of Environment and Natural Resources and solely as a convenience to the contractor,
the Stats may:
a. forward the contractor's payment check directly to any person or entity designated by the contract, and
b _ include any person or entity designated by contractor as a j oint payee on the contractor's payment check.
In no event shall such approval and action obligate the State to anyone other than the contractor and the contractor shall remain responsible for
fulfillment of all contract obligations.
29. PROTEST PROCEDURES: A party wanting to protest a contract awarded pursuant to this solicitation must submit a written request to the
Assistant Secretary of Administration , c/o Division of Purchase and Services, Department of Environment and Natural Resources, 512 N.
Salisbury Street, P 0 . Box 29687, Raleigh, NC 27611-7687. This request must be received in the Division of Purchase and Service,s within thirty
(30) consecutive calendar days from the date of the contract award, and must contain specific sound re,asons and any supporting documentation
for the protest. NOTE: Contract award notices are sent only to those actually awarded contracts and not to every person or firm responding to
this solicitation. Offerers may call [phone] to obtain a verbal status of contract award. All protests will be handled pursuant to the North
Carolina Administrative Code, Title 1, Department of Administration, Chapter 5, Purchase and Contract, Section 5B.1519.
30. CONFIDENTIAL INFORMATION: As provided by statute ahd rule, the Division of Purchase and Services will consider keeping trade secrets which
the bidder does not wish disclosed as confidential. Each page shall be identified in boldface at the top and bottom as "CONFIDENTIAL" by the
bidder. Cost information shall not be deemed confidential. In spite of what is labeled as a trade secret, the determination whether it is or not will
be determined by North Carolina law.
_ _ ____ -L. _______ _ __ _ _ _ ,1 ro/li /rf _
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Environmental, Inc.
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Mr. Michael G. Bryant
Purchase and Contract Section
DENR Division of Purchase and Services
Room 640 Archdale Bldg . • PO Box 27687
Raleigh, NC 27611-7687
----------~
May 26, 1999
SUBJECT: DENR Contract No. N9008 with ETG Eavfronmenfal, In.:. {ETG}
Dear Mr. Bryant:
Enclosed please find one (1) signed duplicate original of Contract No. N9008
between ETG and the Department of Environment and Natural Resources (DENR). This
contract is for Phase III final design services associated with the detoxification of the
Warren County Landfill utilizing the BCD technology.
In accordance with a telephone conversation with Mike Kelly of DENR DWM, in
reference to Item 12 on page 3 of 5, it is our understanding that funds for the completion
of the this phase of the project have been allocated and are available, and thus forms the
basis for ETG's execution of the contract.
We look forward to successful completion of this phase of the Warren County
project and appreciate the opportunity to be of service to you. Please call me at your
convenience should you have any questions.
Very truly yours,
G. Steven Detwiler
Vice President, Business Development
Enclosure
cc: M. Kelly, P. Backus -DWM w/o enclosure
R. Bacskai -ETG w/o enclosure
16 Hagerty Boulevard, West Chester, PA 19382-7594 • [phone] • Fax [phone]
NORTH CAROLINA DEPARTMENT OF
ENVIRONMENT AND NATURAL RESOURCES
DIVISION OF WASTE MANAGEMENT
April 12, 1999
MEMORANDUM
TO:
FROM:
SUBJECT:
Michael:
Michael Bryant
Mike Kelly, Deputy Director
CONTRACT WITH ETG FOR THE PHA III F
DRAWINGS FOR DETOXIFICATION OF THE PCB
LANDFILL IN WARREN COUNTY USING BCD
TECHNOLOGY
Attached is the Scope of Work and DENR forms 2500 & 2482. Please issue a
contract to ETG Environmental, West Chester, PA for completion of the Phase III
Final Drawings for detoxification of the PCB landfill in Warren County. The price
is $525,550.
I will be the contract administrator. The contract should run from April 15, 1999
until January 31, 2000. We anticipate the work to be completed within 5 to 6
months, however, would like to allow some extra rnom in case there are problems
that arise as we go through this process.
Ms. Pat Backus, DWM project manager for this project, will work closely with
ETG throughout the entire process. I will also be directly involved with the
process and use other division staff to help review the work as it is developed to
ensure that our expectations are being met throughout the contract period.
Thank you for your help on this project. I will be out of the office on Tuesday and
Wednesday, however Pat Backus will be available at 733-4996, ext. 308, should
you have any questions.
This letter and the scope of work are being provided to you on a disk
(WordPerfect 6.0) for your convenience.
401 OBERLIN ROAD, SUITE 150, RALEIGH, NC 27605
PHONE [phone] FAX [phone]
AN EQUAL OPPORTUNITY/ AFFIRMATIVE ACTION EMPLOYER• 50o/o RECYCLED/I 0o/o POST-CONSUMER PAPER
Comments for contract with ETG Environmental for the Phase III Detoxification Final Report on
the PCB landfill in Warren County.
I. Deliverable items: The department recognizes that a minimum of 5 months will be necessary
to complete the work required in this contract. Various pieces of the work will need to be
completed prior to work commencing on other sections. ETG, with their prime sub-contractor,
BFA, will meet with state representatives from the Division of Waste Management within two
weeks after the signed contract is returned to the state, to prioritize sections from the scope of
work and develop a schedule of deliverables.
2. Payment terms: DENR agrees to the sum of $525,550.00 for completion of the Final Report
for Detoxification as described in the Scope of Work contained within this contract.
(a) Payment for services will be made upon receipt of an invoice from the
CONTRACTOR documenting the work completed during the month and approval by the
Division of Waste Management.
(b) DENR will be invoiced monthly, with the first invoice being sent no sooner than 30
days after commencement ofwork, in equal amounts of$105,110.00, for a total not to exceed
$525,550.00. However, at any time the state is not satisfied with the progress or amount of work
completed, we reserve the right to re-negotiate the contract's five month payment cycle. This may
include approval for only partial payments based on actual work performed to date. The final
payment will be made only after the state has signed off on the completed final design documents.
(c) Invoices will be submitted to the Contract Administrator as outlined above, with the
final invoice being received by the DEPARTMENT no later than 45 days after the end of the
contract period.
FOR 14SSISTANCE • SEE INSTRUCTIONS ON BACK
N.C. Department of Environment and Natural Resources
Division of Purchase and Services
AGREE:MENT INFORMATION
FOR DENR tJSE ONLY •· ..
Contract No.
Contract System No. Purchase Order No.
Vendor Number
1. PARTIES TO THIS AGREEMENT:
A. B
Division
Waste Mana einent
Contractor •j.:
F.'T'~ F.n~d .. !Cl, :: --~~~-~-
Section I.R.S. Number or Social Security Number Check if Applicable
Pvt/Non-Profit -23-2595476
Address (PO Box, Street, City, State, Zip) Address (to which checks will be mailed) (Street, PO Box)
401 Oberlin Rd. Ste 150 Ralei h 16 Ha£ertv Boulevard
Contract Administrator TelephoiN~~J605 (City, State, Zip)
West Chester. PA 19382-7594
Please check one of the following:
-African American owned -Woman owned _Handicapped owned
_ Hispanic owned _Other minority owned ..xJtlone of the above
Contractor Contact Person: Telephone Number
Steve Detwiler 601-431-9100
DIVISION CONTRACT COORDINATOR: Michael Kelly PHO~tNO: 919-733-4996 X 203
3. PURPOSE OF AGREEMENT: Complete Phase III Final Design for Detoxification
4. TIME PERIOD OF AGREEMENT: Beginning Date _!!_1 15 199 Ending Date _l_1.]L100
(CO:\TRACT CAJ"mOT EXCEED 3 YRS.) Mo Day Year Mo Day Year
5. AGREEMENT STATUS: xx New __ Continuing Revised Year of Initial Agreement _____ _
6. NEED STATEMENT: Final design must be completed to allow the state to bjd the
detoxification of the PCB landfill
7. JUSTIFICATION: __ P_ha_s_e_I_&-----'I=I~h=a'""v .... e"'--'b"'"e=e=n=--c=o .... m.,.,,p,...l=e-t-e .... d_; _t .... h""e.......,n""e ... x ... t...._.s ..... t..,e...,p_,.,..· s...._t..,b ..... e~f .... , .... · o ..... a~J~---
design and must be finished to begin detoxification
8. FISCAL INFORMATION: Does this agreement involve disbursement of funds? ~ from DENR to DENR. No
Federal State Contractor Other Special Total
$ $525,550.00 $ $ $ $25,550.00
SUBHEAD: GL Company , ~o 1
PAYMENT SCHEDULE:
DENR 2500 (Revised 1/99)
N.C. Department of Environment and Natural Resources
Division of Purchase and Services Page __ of _
CONTRACT BUDGET
Contract No.
Contract System No. _______ _
15 April 1999 Waste Management
Effective Date Division/Section/Program Purchase Order No. ____ _
31 January 2000
Termination Date For Fiscal Year 99-00 Revision No.
Contractor: ETG Eovi raoroeotal Purpose: Phase 3 Detoxification Plan
Total Budget:
Contractor Contact: or
Amendment$ 525,550.00 Steve Detwiler -----------------
· ITEM DESCRIPTION
Provide complete Phase III Final
Design documents for the full
scale detoxification of the
PCB landfill in Warren County usi
BCD Technology
(MANDA TORY IF FEDERAL FUNDING)
CFDA CODE:
(CATALOG OF FEDERAL DOMESTIC ASSISTANCE
CODE) .
GL GL Account GL Center
Company
DENR 2482 (Revised 1/99)
CONTRACTOR
AMOUNT
(1f A licable)
(Mandatory)
DENR CONTRACT
AMOUNT
$525,550 00
....
&,,~~
Division Budget Officer
(Mandatory)
OUTLINE
WARREN COUNTY PCB LANDFILL
FINAL DESIGN -BCD DETOXIFICATION
INTRODUCTION
Task 1
Task2
Task 3
1.1
1.2
2.1
2.2
3.1
3.2
-, -, ., . .,
3.4
3.5
Project Definition, Planning, and Scoping
Project Initiation and Planning Meetings
Scope Development
Pertinent Data Collection, Analysis and Background Data Review
Landfill Features and Relationship to Detoxification
Applicable SOP' s, Rules, and Regulations
Detoxification and Process Design
Site and Area Survey
Site Geotechnical Evaluation
Site Layout and Logistics
3.3. l Equipment areas
3.3 .2 Soil Material and Handling
3.3 .3 Building, Structures, Parking and Personnel Support Areas
3 .3 .4 Contamination Reduction Zones
Infrastructure Improvements
3.4.1 Electrical
3.4.2 Access and.ferimeter Road Improvements
3.4.3 Water
Stormwater Management
3.5.1 Clean Stormwater
3.5.2 Construction Water
3. 6 Excavation Process Design
3.6.1 Phasing and Site Management
3. 7 PCB Soil Treatment Process Design
Warren County PCB Landfill Design Outline
Task 4
Task 5
Task 6
Outline
Final Design (cont.)
3. 8 Confirmation / Verification Sampling
3.8.1 Inflow and Outflow
3. 9 Backfilling and Final Grading
3.9.1 Logistics and Testing
Site Reclamation Design
4.1 Community Reuse Plan Meetings
4.2 Regulatory Coordination
Project Work Plans and Deliverables
5 .1 Detoxification Design Work Plan and Schedule
5.2 Community Involvement Plan
5.3 Project Health and Safety Plan
5.4 Performance Demonstration Plan
5.5 Air Monitoring Plan
5.6 Site Operations Plan
5.7 Quality Assurance Plan
5.8 Final Verification/Confirmation Sampling Plan
5.9 Construction Quality Assurance Project Plan
5.10 Emergency Response Plan
5.11 Final Design Report
5.12 Design Plans (Drawings) and Specifications
Permitting Assistance
Warren County PCB Landfill Design Outline
INTRODUCTION
SCOPE OF WORK
WARREN COUNTY PCB LANDFILL
DETOXIFICATION DESIGN
In March 1998, ETG Environmental, Inc. (ETG) submitted a preliminary design document to the
State of North Carolina for the detoxification of the Warren County PCB Landfill using Base
Catalyzed Decomposition (BCD) technology. This document was subsequently approved by the
State as a preliminary ( conceptual) design for closure of the facility. Such closure was deemed by
the State to be an effective means of fairly addressing key issues of the "Notice of Non-Compliance"
issued by the EPA for the facility, as well as meeting the commitment made by the State to detoxify
the landfill when technically feasible. To help meet the aggressive design schedule in an efficient
manner, ETG has teamed with BF A Environmental, an environmental design firm with a thorough
understanding of the goals and objectives of all project stakeholders.
Since the submittal of the preliminary design document, the North Carolina legislature has
incorporated the utilization of BCD for the landfill detoxification into law and has specified the
appropriate treatment standards required for the detoxification of the landfill.
The purpose of this document is to outline the scope and associated necessary services to prepare
a final Design Report and develop a set of final design plans and specifications. This scope of services
is, therefore, intended to provide the professional services necessary to develop a final design
document and specifications with sufficient detail such that Request for Proposals (RFPs) can be
issued for all or substantial components of this project. This scope also includes the development of
various project plans necessary for proper execution of the anticipated project activities. If the
activities deemed necessary to fulfill the goal of detoxification increase beyond what is described
herein, this scope of work will be amended accordingly.
Wan-en County PCB Landfill 04/08/99 Scope of Work for Final Design Services
State representatives from the Division of Waste Management and representatives of the
ETG/BFA team developed this scope of work based on our historical involvement in the project, the
February 4, 1999 meeting with State and the approved concept for design outlined in the March,
1998 Phase II Preliminary Design Report.
Task 1 Project Definition, Planning and Scoping
1.1 Project Initiation
ETG/BFA will meet with key representatives of the State's Division of Waste Management
to discuss the necessary project design components, review the preliminary design report, and
identify substantive additions to the detoxification design process. It is assumed that two
meetings with the State will be required to accomplish this task.
1.2 Scope Development
The ETG/BFA team will work closely with the State Project Manager and staff to develop
a scope of services document inclusive of all design components identified during meetings with
the State or as previously outlined in the preliminary design report.
The detoxification of the PCB landfill is a unique project; however, there are numerous
Standard Operating Procedures (SOPs), which can be adopted for successful implementation.
The ETGIBF A team will continually work with the State to adjust our approach to insure that
we are on the path of least resistance.
99-{}()J
Scope
-2-
Wan-en County PCB Landfill 04/08/99 Scope of Work for Final Design Services
Task2 Pertinent Data Collection, Analysis and Background Data Review
2.1 Landfill Features and Relationship to Detoxification
A thorough understanding of the facility, its historical operations, design and the
characteristics of its contents are necessary in order to implement an effective and efficient final
design. The ETG/BFA team will have access to a complete copy of the State's file on this
facility. Under this subtask these files will be reviewed to identify issues that might affect the
design of the detoxification. This review will determine the degree of the survey required to
complete the final design (Section 3. I)
2.2 Applicable SOPs Rules and Regulations
Implementation of the proposed final design activities at the landfill will necessitate review
and analysis oflocal, state, and federal guidelines. Under this task, the ETG/BF A team will work
closely with officials to identify the rules and regulations which will govern detoxification
activities. In particular, we will work hand-in-hand with the State's Project Manager during this
task. The jurisdictional applicability of Superfund, RCRA, TSCA and State's Waste Management
rules will be thoroughly investigated under this task. Additionally, North Carolina Department
of Transportation design criteria will be reviewed to determine applicability to the proposed
project roadway improvements.
Task 3 Detoxification and Process Design
General
The design tasks outlined below assume that no new information will be obtained concerning
the final design requirements. If the implementation of Task 2 above identifies new design criteria
not discussed in this scope it will be amended accordingly. The design process assumes that
monthly progress meetings will be held between the Design Team and the State. These meetings
99-001
Scope
-3-
Warren County PCB Landfill 04/08/99 Scope of Work for Final Design Services
will be held to ensure efficient project execution.
3 .1 Site and Area Survey
A detailed survey will be prepared for the site. The limits of the survey will be determined
with state approval. Under this task, the ETG/BF A team will provide to the State a scope of
work that can be used to issue a contract for the survey. It will include the survey needs along
with the survey format required so that it is compatible with the design objectives. The ETG/BF A
team will also help identify local survey firms that can meet the requirements.
3.2 Site Geotechnical Evaluation
Geotechnical analysis of existing data will be performed beneath each proposed structure
associated with all equipment areas. Areas needing additional testing will be identified and the
ETG/BF A team will provide the State with a scope of work that can be used to issue a contact
for the compaction tests. The ETG/BF A team will also help identify local firms that can meet the
requirements. Suitable compaction tests will be performed associated with final grade and fill
placement. Additional geotechnical surveys within the boundaries of the Landfill are not
anticipated to be required.
3.3 Site Layout and Logistics
The ETG/BF A team will work to ensure that the final design incorporates a facility layout,
which maximizes efficiency during all phases of the project. Of particular concern is the flow of
site activities during the various phases of excavation and backfilling. The strategic location and
sizing of contamination reduction zones, support areas, treatment areas, decontamination
facilities, and stormwater management facilities will all be determined under this task. The site
layout will also be designed to accommodate the proposed final use of the facility. Future land
use will be detennined by the community and this information will be provided to the ETG/BF A
team.
99-001
Scope
-4-
Warren County PCB Landfill 04/08/99 Scope of Work for Final Design Services
99-001
Scope
3.3.1 Equipment Areas
Detoxification equipment areas will be designed to ensure efficient implementation of the
BCD process, as indicated in the Phase II report. It is anticipated that areas will range from
unpaved to paved, covered to uncovered. It is assumed that the areas identified in the Phase
II report will form the basis of the final design plans and specification
3. 3. 2 Soil Material and Handling
The flow of material has been generally discussed in the Phase II document. Under this
task a detailed design of the following areas will be defined : 1) PCB contaminated soil, 2)
contaminated debris, 3) treated soil , and 4) clean soil.
Design of soil management procedures will also minimize dust formation and migration.
Because wind blown deposition of dust particles represents the most significant source of
potential off-site migration of PCBs, the ETG/BFA team will work closely with the State to
ensure the latest, most applicable safeguards are in place.
3.3.3 Building, Structures, Parking and Personnel Support Areas
The facility design will include temporary construction trailers located as shown in the
Phase II report. Under this task ETG/BF A will work closely with the State and community
representatives. The future use of the facility including any permanent building(s) will be
incorporated into the community's reuse plan for the property after detoxification.
A gravel parking area will be provided near the gated entrance to the facility. It will be
adjacent to the construction trailers and designed to remain in use after detoxification.
-5-
Warren County PCB Landfill 04/08/99 Scope of Work for Final Design Services
3. 3. 4 Contamination Reduction Zones
The contamination reduction areas will consist of decontamination pads, which drain to
sumps, and portable units used as necessary before equipment or personnel can ex.it exclusion
zones. The final system design is anticipated to be similar to that proposed in the Phase II
document.
3 .4 Infrastructure Improvements
99-001
Scope
3. 4. I Electrical
The site currently contains electrical service, which is not sufficient to meet the
detoxification facility demand of the proposed detoxification equipment. The ETG/BFA team
will work closely with an electrical consultant to ensure the final design clearly details the
detoxification power requirements.
3.-1.2 Access and Perimeter Road Improvements
The final design plans and specifications will include road improvements necessary to
upgrade existing roads or build new ones to deal with the increased traffic associated with the
detoxification activities. The access road from State Road 1604 to the site will be included
in this evaluation. The improvements will incorporate the necessary local and state
standards. Particular attention will be paid to proper drainage and stormwater management.
3.4.3 Water
The ETG/BF A team will size and design a water transmission main necessary to extend
water services to the PCB Landfill. The transmission main will run along the site access road
-6-
Wam:n County PCB Landfill 04/08/99 Scope of Work for Final Design Services
3.5
from State Road 1604. Sufficient detail will be provided such that a RFP can be issued.
Stormwater Management
3.5.1 Clean Stormwater
Site drainage will be designed to isolate clean stormwater from construction impacted
stormwater. A series of swales, culverts and berms along the site access road, within
exclusion zones, and around the contaminated soil stockpile will be designed to accomplish
this task. Clean water will be diverted to a lined pond north of the landfill. The ETG/BF A
team will identify any special requirements for lining the pond. A conservative stormwater
event design standard will be detennined in concert with State requirements and incorporated
into the final design and sizing of retention and treatment structures.
3.5.2 Constr11ction Water
As conceptualized in the Phase II document, the final design will convey impacted
stormwater to a water treatment area consisting primarily of activated carbon. Other design
alternatives will be considered during the final design process. The treatment efficiency of
each option will be evaluated and the best alternative selected:
3.6 Excavation Process Design
99-001
Scope
3. 6.1 Phasing and Site Management
The final design will detail the plan and profile of the landfill during several phases of the
-7-
WmTen County PCB Landfill 04/08/99 Scope of Work for Final Design Services
construction process. It is critical that a clear understanding of the excavation process be
communicated by the final design documents. It is anticipated that design details will be
generated for approximately ten (10) distinct phases of the excavation process. This process
will detail all critical components of detoxification.
3. 7 PCB Soil Treatment and Process Design
Under this task ETG will provide equipment performance requirements for the BCD
treatment process based upon the soil to be treated and the PCB Landfill treatment standards.
A detailed summary of Phases I and II will be provided. Regulatory considerations will be
addressed. The exact detail of the process description will be thoroughly discussed with the State
during the design effort to provide enough detail to interest potential bidders but not limit
potential competition. More detail can be provided on standard subsystems of equipment,
including material handling. Equipment requirements will be specified for the following:
• Material handling and preparation
• Batch vacuum system (Solid Phase BCD)
• Continuous system (Solid Phase BCD)
• Liquid Phase BCD treatment
• Process wastewater treatment
3. 8 Confirmation/Verification Sampling
99-001
Scope
3.8. 1 b?flow and Ou(fiow
In concert with the State, the ETG/BF A team will design a sampling and testing program
sufficient to verify the vertical limits of excavation and that the residual concentration of
-8-
WmTen County PCB Landfill 04/08/99 Scope of Work for Final Design Services
PCBs/diox.ins of the treated material is below the established treatment standards. EPA and
state protocol will be adhered to in establishing the appropriate grid intervals for verification
sampling.
3. 9 Backfilling and Final Grading
Task 4
4.1
3. 9.1 Logistics and Testing
During detoxification, treated soils will be backfilled and compacted in an incremental
fashion. The design team will ensure that backfilling operations are phased such that it will
not conflict with excavation and PCB soil treatment operations. Backfilled soil will be tested
for compaction after each lift, and water will be added from the stormwater area to the north
as necessary to achieve optimum moisture content.
The topography of the closed facility will be graded to accommodate the property's future
use.
Site Reclamation Design
Community Reuse Plan Meetings
Representatives from the design team will coordinate closely with community leaders and the
State in an effort to include desired future land use into the final design plans and specifications.
Two meetings with community officials are anticipated under this task.
4.2 Regulatory Coordination
The design team will meet with regulatory officials to determine the potential for land use
restrictions and generally assist the State and community in addressing the concerns of regulators.
Attendance at one meeting by ETG/BF A staff is assumed for this subtask.
99-001
Scope
-9-
WmTen County PCB Landfill 04/08/99 Scope of Work for Final Design Services
Task 5 Project Work Plans and Deliverables
The design team will develop and write the following work plans and reports in accordance with
the outlines provided in the Phase II report, while incorporating the results from any additional
investigation(s) and applicable protocol. All plans will be developed with involvement from the
community and concurrence from the State. Representatives from Warren County will also be
consulted during preparation of the community involvement plan.
5.1 Detoxification Design Work Plan and Schedule
5.2 Community Involvement Plan
5.3 Project Health and Safety Plan
5 .4 Performance Demonstration Plan
5.5 Air Monitoring Plan
5.6 Site Operations Plan
5. 7 Quality Assurance Project Plan
5. 8 Final Verification/Confirmation Sampling Plan
5. 9 Construction Quality Assurance Project Plan
5. 10 Emergency Response Plan
5.11 Final Design Report
99-001 -10-
Scope
WmTen County PCB Landfill 04/0X/99 Scope of Work for Final Design Services
A report summarizing the design activities performed during the implementation of tasks 1
through 4 above will be developed and submitted to the State at 60%, 90% and 100% completion
levels.
5.12 Design Plans (Drawings) and Specifications
The design team will submit five (5) sets of drawings (11" x 17") and specifications (and one
full size set) to the State at the 60% and 90% completion levels and five (5) sets of drawings (11"
x 17") and specifications (and one full size set) to the State at the 100% completion level. At the
time of the 60%, 90% and I 00% submittals, a meeting will be held with the State representatives.
On the basis of the review, comments, and meetings, all items will be addressed and resolved
before the design team proceeds to the next percentage completion level. The design team will
submit ten ( I 0) full-size sets of the final drawings and specifications.
Task 6 Permitting Assistance
The design team will prepare documents, design calculations, maps, drawings, specifications
and applications that are required to obtain the approval of agencies having jurisdiction over the
project and to assist in securing permits required for construction of selected project
components. It is anticipated that permits will be obtained for those components of the project
which might be constructed during this contract. They include but are not limited to initial site
preparation and drainage improvements. Treatment related permits are not included within this
scope of work.
99-001
Scope
-11-
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"''•WAYNE MCDEVITT~":.,-~
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-.... '-. --~· ,;._.!. NORTH CAROLINA DEPARTMENT OF
ENVIRONMENT AND NATURAL RESOURCES
DIVISION OF WASTE MANAGEMENT
December 21, 1998
MEMORANDUM:.
TO: MICHAEL BRYANT, DENR
FROM:
CONTRACTS&PURCHAS~
MICHAEL KELLY ~~
SUBJECT:
DWM ~\
CONTRACTING WITH ETG FOR PHASE III OF THE
PCB DETOXIFICATION OF THEW ARREN COUNTY
LANDFILL
Attached is a copy of a memorandum to Ms. Mildred Christmas regarding
the possibility of sole source contracting the Phase III work to ETG
Environmental, West Chester, PA The Phase III work is to develop the final
design plan for the full-scale detoxification of the PCB landfill.
Please call me if you have any questions. Thank you for your support.
401 OBERLIN ROAD, SUITE I SO, RALEIGH, NC 27605
PHONE 9 I 9-733·411116 FAX [phone]
AN EQUAL OPPORTUNITY/ AFFIRMATIVE ACTION EMPLOYER• 50% RECYCLED/I 0% POST-CONSUMER PAPER
.IAME9 B. HUNT .Ill.
G0VERNOR
WAYNE MCDEVITT
8ECIIETARY .
WILLIAM L. MEYER
-DIRECTOR
•
..... NORTH CAROLINA DEPARTMENT OF
ENVIRONMENT AND NATURAL RESOURCES
DIVISION OF WASTE MANAGEMENT
December 21, 1998
M:EMORANDUM
TO: MS. MILDRED CHRlSTMAS
NC ST ATE PURCHASING & CONTRACTS
THROUGH: MJCHAELBRYANT,DE~l,Q.S
MJCHAELKELLY, \~/'J~
DEPUTY DIRECTOR', DWM ,,,
FROM:
SUBJECT: PCB LANDFILL, CONTRACTING FOR PHASE ID OF
DETOXIFJCA TION
REQUEST: To allow the Division of Waste Management (DWM) and the
Department of Environment & Natural Resources (DENR) to enter into contract
negotiations and secure a contract with ETG Environmental, West Chester, PA,
for the Phase III Final Design & Drawings, of the detoxification of the PCB landfill
in Warren County, NC.
HISTORICAL BACKGROUND: In 1982, against great opposition, the state
built a landfill in Warren County to bury 40,000 cubic yards of toxic dirt
contaminated with polychlorinated biphenyls (PCBs), which had been illegally
sprayed along more than 200 miles of roads across the state. Governor Hunt
promised the citizens in Warren County that the state would work to detoxify the
landfill sometime in the future when technology made it feasible to do so.
In 1995, DENR received $ I million to study the feasibility of detoxification, to
select a technology and make a recommendation to the DENR Secretary. The
money was also to be used for a complete assessment of the landfill and
surrounding area to determine if PCBs had escaped the landfill and contaminated
surrounding property.
RESULTS OF STUDIES: The DENR Secretary appointed a Warren County
PCB Working Group (WG) comprised of county citizens, state employees,
environmental groups and other concerned individuals. This group hired two
independent science advisors to work with the committee and state staff
It was determined that technology did exist for the detoxification of the landfill.
After careful study, two technologies were chosen for bench scale testing under
very stringent guidelines, including very low cleanup goals. The two technologies
<101 OBERLIN ROAD, SUITE I !50, RALEIGH, NC 27605
PHONE [phone]•411116 FAX [phone]!5·3605
AN EQUAL OPPORTUNITY / AFFIRMATIVE: ACTION EMPLOYER• !50% REC:YC:LED/10% POST·C:ONSUMIE:R PAPIE:R
. -----
s. . '
Ms. Mildred Christmas
December 21, 1998
Page 2
chosen were Base Catalyzed Decomposition (BCD) and Chemical Gas Phase Dechlorination. A
Request for Proposals was published in the state purchasing
directory, advertised in major newspapers and posted on the internet, soliciting companies to
provide quotations on a bench scale detoxification study using one of these two technologies.
This work was called the Phase 1 activities relating to detoxification. The RFP also required
responding companies to provide, in their bid, a price on doing the Phase II, Preliminary Draft
Design for the full scale detoxification. lt was clear that the company awarded the Phase 1
contract would be selected for the Phase 11 contract if its technology was chosen as the one for
detoxification.
ETG Environmental was awarded the Phase 1 contract for use of the BCD process to detoxify the
landfill, and ECOLOGJC, Toronto, Canada, was awarded the contract for the Chemical Gas
Phase Dechlorination. After reviewing the results, state staff, the Working Group and science
ad visors selected BCD as the best technology for detoxification of the landfill. ET G's contract
was extended to include the Phase 11 work. The Phase 11 report included the cost breakdown of
the full scale operation to detoxify the landfill using BCD technology. This document became the
basis for soliciting funds from the General Assembly to complete this project. A copy of the cost
breakdown is attached. The total is just under $24 million.
At the end of the l 998 legislature, $2 million was appropriated to begin detoxification of the
landfill using BCD technology.
CURRENT STATUS: Plans are already being made to seek funding to complete the project
during the next session of the General Assembly. The department has also sent letters to the EPA
and Department of Defense (Ft. Bragg contributed 10 percent of the contaminated soils to the
landfill) seeking their assistance in funding the project. ·
lt is imperative that we make progress on the detoxification as quickly as possible. Obviously, we
cannot select a contractor to do the detoxification without sufficient funds for the contract.
However, there is much concern from the WG and citizens of Warren County that the funds need
to be finalized and work well under way before to the current Hunt administration leaves office,
since the landfill was built in Warren County during his previous administration, and Gov. Hunt
promised to detoxify the landfill. (See the attached letter from Gov. Hunt.) Therefore, during the
next session of the General Assembly, we need to be ready to proceed quickly with detoxification
and to show progress with the monies previously appropriated.
NEAR TERM PLANS: The DWM should have an engineer on staff by January l Oto become
the project officer for the detoxification of the landfill. (Plans were to already have an individual
on board , however, the person selected for the position accepted a full time job in Winston-Salem
before we could complete our offer.) This individual will have a number of tasks to complete
quickl y, including the scope of work for the Phase 1I1 final design; qualifying companies for a
. ---
Ms. Mildred Christmas
December 21, 1998
Page 5
Thank you for your consideration in this matter.
Please feel free to call me if you have any questions.
Mike Kelly
Raleigh--919-733-4996 at extension 203
Copy: Henry Lancaster
Sherri Evans-Stanton
Bill Meyer
Michael Bryant
Brenda Rivers
Pat Williamson
,
j . "
PCB LANDFILL DETOXIFICATION COSTS
USING BCD TECHNOLOGICAL PROCESS
April 9, 1998
Final design, including permit preparation
and plan submittal
Estimated costs
$539,000.00
Working Group, PCB office in Warren $200,000.00
County, CAB, Science Advisor(s)
Supplemental site investigation S 100,000.00
Mobiliz.ation $435,800.00
Site preparation/set up $2,614,400.00
Phase Sub-totals
INITIAL PHASE, SUBTOTAL: $3,889,200.00
Demonstration test $487,300.00
Excavation $798,100.00
Soil/water treatment $13,457,600.00
Analytical (performance testing, $1,167,000.00
soil, water, air monitoring)
TREATMENT PHASE, SUBTOTAL $15,910,000.00
Backfill $930,000.00
Reclamation $74,000.00
Decon, dismantle, demob $1,092,800'.00
RESTORATION/ DEMOB PHASE S2,-096,800.00
SUBTOTAL
ESTIMATED COSTS $21,796,000.00
CONTINGENCY: . $2,079,000.00
TOT AL ESTIMATED COSTS S23,975,000.00
..
i ..
• •
l
2
GENERAL ASSEMBLY OF NORTH CAROLINA
Subtotal 600,000
3 Total S 5,240,000 S7 ,300,000." ~
4 '
5 Reaucsted by: Senator Ballance j& ' ~ 6 \VARREN COUNTY PCB LpJ\T>FILL DETOXIFICATION FUNDS i/'
7 Section 29.9. (a) The Director of the Budget shall place funds
8 appropriated in this act to the bepartment of Environment and Natural Resources for
9 the 1998-99 fiscal year for the detoxification of the Warren County polychlorinated
10 biphcnyl (PCB) landfill arid any available federal funds into a nonrevertirig.:reserve to
11 be used by the Depanment for the .detoxification of a landfill located in Warren
12 County that contains polych!orinated bi.phenyl (PCBs) and dioxin/furan contaminated
13 materials. The detoxification treatment standards for residual concentrations of
14 contaminants remaining in the soil shall be 200 pans per billion for PCBs and 200
15 parts per trillion toxicity equivalent concentration (TEO) for dioxins/furans. Based
16 catalyzed decomposition (BCD) technology shall be used to detoxify the ~andfill in
17 accordance with a plan approved by the Department. The Department shall oversee
18 the detoxification of this landfill. ·
19 (b) Any funds remaining in the reserve established under subsection (a)
20 of this section at the conclusion of the detoxification of the landfill shall remain in a
21 nonreverring reserve and shall be transferred to the Department of Commerce to be!
22 used for economic development in Warren County or Warren County's infrastructure
----23 needs, or both_..
24
25 Re~uested l 26 GLbBAL 1 Post-it" Fax Note 7671 r.To~~~J;::::;-;-:T.:..:.:...:_t=-.7:--:--~~=--_j .. -, . I' FrOITI Li\> -· 21< :he Budget
2·J ~housand c
30 match f ed1
31 comply '9r·it
32
t\iD Co.
Pnone #
Fax11
.o, Creech, Crav:ford
,flaw. the Director of
h~ndred twenty-five
l 99S-99 fiscal year to
development and to
33 Requested by: Senators Plyler, t'erauc:, vuum, ,, ... r' .. _______ .•• Russell, G. Wilson
34 CAP IT AL IJ\1PRO\'"EME1'"T PROJECTS/SUPPLEl\-!ENT AL FL"NDING
35 APPROVAL/REPORTING REQUIREMENT
36 Section 29.11. Each department receiving capital improvement
37 appropriations from the Highway Fund under this act shall report quarterly to ~he
3S Director of the Budget on the status of those capital projects. The reporting
39 procedure to be followed shall be developed by the Director of the Budget.
40 Capital improvement projects authorized in this act that have not been
41 placed under contract for construction due to insufficient funds may be supplemented
42 "V.ith funds identified by the Director of the Budget, provided:
43 (1) That the project was designed and bid within the scope as
44 authorized by the General Assembly;
45 (2) That the funds to supplement the project are the same source as
46 authorized for the original project;
47 (3) That the department to which the project was authorized has
48 unsuccessfully pursued all statutory authorizations to award the
49 contract; and
50 (4) That the action be reported to the Fiscal Research· Division of the
51 Legislative Services Office. · 52
53 Requested by: Senator Jordan, Representatives Russell, G. Wilson
Senate Bill 1366 Page 307
:-. .. . . -.,
...
ST ATE OF NORTH CAROLI NA
OFFICE OF THE GOVERNOR
RALEIGH 27!11
JA .. U ■. t-fUMT. Jf\
•OvtlllNCUI October 20, 1982
An Open Letter to the Citizens of Warren County:
I appreciated the opportunity to meet with community
leaders and member• of the executive committee cf the Concerned
Citizens of WArren County on Friday, October 8.
We had a full an~ frank discusaion, lasting about
two hours. We did not a9ree on everything, obviously. But
it was a valuable ~eeting for me ano, I hope, for All of
you.
I told your representatives that I understan~ and
respect your concerns about the PCB landfill. Nobody w~nls
e landfill of any kind in their community. ~our representative.
expressed your concerns in stron9, clear terms. They did
not hold anything back, and I appreciated their frankness.
In turn, l was frank with them. I tol~ them that,
in my judgment, the State of North Carolina had no option
but to place the PCB-tainted material in a aafe and •~cure
landfill. The Environmental Protection Agency would not
approve handling the material in place along the xoadGide,
I told your representatives that Warren County was
chosen for the site aolely on the basis of technical reasons.
No other con;ideration whatsoever was involved.
I also said during the meeting that the State of
North Carolina doea not intend to simply wAlk awAy from any
responsibility once the landfill is completed. I made
several commitments to that end, and I want to spell those
out for you:
1. At the request of your representative ■, the
state will 1ponaor a public meeting in ~&rren County at
which our agency official5, en9ineers and sei~ntists will
review the safety features at the landfill and respond to
your specific concerns ano question•. The meeting will~
held at 6:30 p.m., Wednesday, October 27, in the National
Guard Armory in WArrenton.
(more)
.--·
,. ,. . .. . . ' • • . ..
Warren County Citizens
Page 'l'WO
October 20, 1982
2. The state will push as hard as it can for ·,~·
detoxificat-ion of the landfill when and if the appropriate
and feasible technology ia developed. We will seek to
establish a joint local-atate•federal working qroup to
pursue this end. 'l'he State Board of Science and 'l'echnology,
which I chair, will have the epeoific responsibility for
pressing the Environmental Protection Agency to develop this
process and for monitoring research to determine when
~etoxification ia possible.
3. 'l'he state will maintain continual ffionitoring O!
the landfill. This will incluOe the monitorin; aystems
included in the design of the landfill itself, monitoring df
the residential wells within a three-mile radiu• of the
lanOfill and checking stream• and c~••k• in the area.
4. The state will cooperate with your county health
department in providing environmental and health monitoring
for those persons who live, work or ;o to school near the
landfill. Warren Cou.nty Health Director Joe Lennon and
or. Ronald Levine, the etate's health director, will be
responsible for developing a monitoring pro9ram that will
9uarantee that the health of the citizens in the area is
bein9 protected.
5. My administration will support legislation
prohibiting any additional contaminated so-11 from ever beins
placed in this landfill an~ prohibiting the state from ever
placing another landfill in your county for any purpose. I
understand that Frank Ballance will be preparing leqielation
along these lines, an~ we will work with him on this i11ue.
6. 'l'he State Department of Commerce will make
special efforts to help Warren County attract ind~try and
jobs. We will encoura9e businesses and industri•• to visit
the county and consider aites there for expansion.
These are the commitment• I made on behalf of the
State of North Carolina. It is my responsibility to aee
that they are carried out, and I take that responsibility
seriously.
(more)
..
Warren County Citizen&
Page Three
October 20, 19B2
I know how controveraial thia matter has J>een.
Again, I respect your concerns. And! take them seriou~ly.
Your state government has a responsibility to you and to all
the people who live alonq the roads where th~ PCB ~aterial
was dumped, as well•• all the resident• of North Carolina
who ini.ght have been affected had thAt material spread and
entered the food chain. The state ii convinced, on the
basis of the best scientific evidence that i~ av•ilable to
us, that the landfill ia safe and will remain safe in the
future.
But you and I have seen that scientiata can disagree,
and their disagreement& concern Ui. That is why I intend to
aee that the State of North Carolina keeps its commitment ~o
you, your children and your qran~children to continue to
press for detoxificaton of the site, t .o closely monitor it
and to guarantee its aafety for ;enerations to come.
That ia the pled9e I maae to your representatives in
my office last Friday, and it is the pled9e I ~ak■ to you • now.
My very be•t personal reqa~~,.
-