NCD980602163_19970403_Warren County PCB Landfill_SERB C_RFP - Response to Treatment Technologies-OCR

State of North Carolina
Department of Environment,
Health and Natural Resources
Division of Waste Management
James B. Hunt, Jr., Governor
Jonathan B. Howes, Secretary
William L. Meyer, Director
To: Doris Strickland
From:
.ATA
DEHNR
Subject: Bid proposals for the 1/31/97 RFP on evaluation of treatment technologies on soils
extracted from the PCB Landfill in Warren County, North Carolina.
Date: April 3, 1997
We received bid proposals from two different companies for this RFP. The cost summary is as
follows:
C01\1PANY
ECO-LOGIC
ETG*
PHASE I
$141,786
$166,400
COST SUMMARY TABLE
PHASE II
$115,700
$89,020
TOT AL (I & 11)
$257,486
$255,420
*Note that ETG modified their cost as shown in the original proposal for the Phase I bench scale
testing. ETG now plans to use a conventional flame type thermal oxidizer instead of a constant
temperature flameless oxidizer which reduces their total Phase I cost from $194, 700 to $166,400.
This cost reduction was received via letter dated 4/3/97.
We recommend that a Phase I contract be issued to both ECO-LOGIC and ETG who were the
only respondents to the RFP. ECO-LOGIC and ETG use different remediation technologies and
the Division must evaluate the performance of each one before a decision can be made regarding
the Phase II portion of this RFP. The funding for the Phase I contracts for Eco-Logic and ETG
will be takeq from the Warren County PCB Landfill fund. The Phase II portion of the RFP will be
issued after the results of the Phase I bench scale testing have been reviewed by the Division. If
there are any questions about this I can be reached at 733-4996 ext. 203 .
P.O. Box 27687,
Raleigh, North Carolina 27611-7687
Voice 919-733-4996 ■qma•aMf:I
FAX [phone]
An Equal Opportunity Affirmative Action Employer
50°/o recycled/1()% post-consumer paper
... , ' SENT BY:ETG ENVIRONMENTAL, me; 4-3-97 ;10:seAM west Chester, PA➔ ---a Cl Providing creac1ve environmental solutions Environmen~•. Inc. Facsimile Cover Sheet. To: f-1, te 't:e/1. From: Si~ fJe f v.., / <-Compaby Name· ,1 Date: 1 /J / q 1 Fax#: Cf {Cf-Phone#: :,,, ,;\:,;:: .;, ;.·,: ::;:~,_i; ,,,. Mlif' /I-~e ~ 5o,n £c ~-(? de/r;_>< 1 !::':!Y ;a v/,,al ,b a.-ir#1 e.r ~,.:f.. ~ o.,.,[l "°i -tiJl/o"" ,. vf iµ.?fb Qv,,-ve,,._/pt~ t,p -(;'-,r, (.r ~ ib0 C?sf2~ t'. fu~ .. cu.[( I&~ dv./;,~.; [ Fax.Status:.· ~ C Urgent-Deliver Without Delay CJ Regular If you have any problems with this transmission, please contact ___________ _ ; # 1
SENT BY: ETG EN VIRONMENTAL, INC; 4-3-9 7 ; 1 0 : 5 9AM West Chester, PA➔
ETG Providing creative environmenral solutions
Environmental, Inc. -·---------------------------------
Mr. Michael A. Kelly
Deputy Director
Division of Waste Management
State of North Carolina Department of
April 3, 1997
Environment; Health and Natural Resources
401 Oberlin Road, Suite 150
Raleigh, NC 27605
Subject: Proposal Modification -RFP No. PCBLF4
Warren County PCB Landfill
Dear Mr. Kelly:
As a result of our telephone conversation, ETG Environmental, Inc. (ETG) is modifying
our proposal to perform a bench/pilot scale (Phase I) study utilizing the BCD process for
detoxification of contaminated soil at the Warren County PCB Landfill.
As discussed, by utilizing a conventional flame type thermal oxidizer for final off-gas
polishing in lieu of a constant temperature flameless oxidizer, ETG would petform the work
as described in our proposal dated March 25; 1997 for a price of $166,400, which is a
reduction of $28,300. The revised pricing breakdown is attached to this letter.
Please call me at your convenience should Y.ou have any questions on this submittal.
GSD:SLS
97-036
Enclosure
Very truly yours,
G. Steven Detwiler
Vice President, Business Development
16 Hagerty Bo~Jlevard. West Chester, PA 19382-7594 • [phone] • Fax (61 0 ) 43 1 .o 1 40
SENT BY: ETG ENVIRONMENTAL, INC; 4-3-9 7 ; 10: 5 9AM West Chester, PA➔
1.
2.
3.
4.
5.
6.
7.
Estimated Breakdown of Proposal Pricing ·
Warren County North Carolina
ETG Pilot Scale Testing Program
Meetings -State of NC and Science Advisors $6,600
Equipment Set-up 9,100
Pilot Test Plans and Permit Modifications 18,600
Pilot Testing
a. Solid Phase 28 ,000
b. Liquid Phase 11 ,800
c. Equipment Rental 12,000
Air Testing 28 ,000
Analytical 41 ,000
Report Preparation . 11,300
$166,400
ETG
E"vlronmental, Inc.
03/13/1997 13:19
OGDEN ENVIRONMENTAL AND ENERGY SERVICES ·····--------------------------· 23.9 Li!!leton Road, Suite 7C
March 13, 1997
Mr. Michael A. Kelly
Deputy Director, Division of Waste Management
NC Department of Environment, Health & Natural Resources
40 l Oberlin Road, Suite 150
Raleigh, North Carolina 27605
Westford. MA 01886
508 692 .9090
Fax [phone]
RE: Request for proposals to evaluate treatment technologies on soils extracted fr.om the PCB
Landfill, Warren County, North Carolina (Proposal No. PCB LF 4)
Dear Mr. Kelly:
I'm writing on behalf of Ogden's office in Raleigh. Thank you for providing us with the
opportunity to bid on the PCB Landfill project. We respectfully decline to bid on th.is project,
but would appreciate the opportunity to bid on future projects. Please send any future requests
for proposal to: ·
Mr. Kenna Amos
Ogden Environmental and Energy Services
1313 Ashburton Road
Raleigh, NC 27606
Very truly yours,
Kathleen Sellers, PE
Senior Environmental Engineer
cc: Kenna Amos
TOXIC CHEMICAL
SPECIALISTS
ECO LOGIC ------------,(:«)
March 6, 1997
Michael A. Kelly
Deputy Director
Division of Waste Management
State of North Carolina
Department of Environment, Health and Natural Resources
P.O. Box 27687
Raleigh, North Carolina
27611-7687
Dear Mr. Kelly:
Further to my letter of February 1 7, 1997, I wanted to update you on the status of permitting for the ECO
LOGIC Process, as it relates to treatability work on Warren County Landfill soils.
As you know, ECO LOGIC will be submitting a proposal for this work on March 19, 1997. Providing we
are selected by the State, we expect to be doing the treatability testing at a facility at Aberdeen Proving
Ground in Maryland, where we have conducted testing on other contaminants in the past. An application
for a TSCA R&D permit has been submitted to the TSCA office in Washington (Mr. Winston Lue), as well
as USEPA Region 3 (Ms. Charlene Kreamer). Indications from Mr. Lue are that a permit can be available
for the testing in early April, which should fit in with the State's desired timeframe for testing.
Should you have any questions regarding the ECO LOGIC Process or our permit status, please do not
hesitate to contact either myself at [phone], or Dr. Wayland Swain at [phone].
K. Eliz eth Kilmmling, B.Sc.
Manager, Permitting and Approvals
c.c.: Dr. Wayland Swain
Vice President, US Markets
ECO LOGIC
143 Dennis St., Rockwood, Ontario, Canada, NOB 2KO
Rockwood [phone]
Fax [phone]
FEB 26 ''37 03: 47PM ELI ECO LOGIC rnc.
Ecd LOGIC
Feb ary 26, 1997
Mr. Michael A. Kelly
Dep ty Director
Div· ion of Waste Management
Stat of North Carolina
P.O Box 27687
Ral igh, North Carolina
276 1-7687
SU JECT: Warren County, North Carolina Landfill Proposal No. PCB LF-4
Dea Mr. Kelly:
The purpose of this letter is to request some clarification regarding the requirements for the
Pha e TI portion in tl1e request for proposals.
On ~age 7 Secti.on 2.1.1 of the RFP is the description of the Phase II portion of the project.
For the purposes of our proposal submission, we would like to clarify that the technical and
cos proposal for this Phase is for designing full-scale cleanup rather than for actually
con uciing full-scale remediation of the landfill. In other words, should our cost proposal
incl de a cost breakdown for excavation, mobilization and set-up, operations, and
der obilization etc. or for the costs we would incur in developing a design and operations plan
for ·he site?
Cla ification of the above mentioned would be greatly appreciated.
Sin ·erely,
Sh rri E. Woodland, B.Sc.
Pr ject Development Coordinator
EL . Eco Logic International Inc.
ELI Eco L >gic Inc.
143 Den is St., Rockwood, Ontario, Canada, NOB 2KO
Phone [phone]
Fax [phone]
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NAMES AND ADDRESSES OF VENDORS FOR RFP/CONTRACT FOR REMEDIATION
OF THE WARREN COUNTY PCB LANDFILL
/ Mitchell, Alicia
',/' ~ IT Cooperation
3710 University Drive
Suite 201)
Durham, NC 27707
Phone# ( 919) 4 9 3 - 3 6 61
Fax# [phone]
/-Hutton, Joe
Soil Tech
800 Canonie Drive
Porter, IN 46304
1.-----/ Steven C. Lewis
Aquaterra
___ PO Box 3 7 5 7 9
Raleigh, NC 27627-7579
Phone# [phone]
Fax # ( 919 ) 8 5 9 - 9 9 3 0
Bar llh , I heffti!M3
,..,.......~Groundwater Technology Inc
--1000 Perimeter Park Dr
Suite I)
3107 South Elm Eugene St
Morrisville, NC 27560
Phone# [phone]
Fax# [phone]
- ---
..---~Four Seasons Env, Inc
~ 3107 South Elm Eugene St
Greensboro, NC 27406
Phone# [phone]
.....--I-Loren Martin
: ETG Environmental
660 Sentry Parkway
Blue Bell, Pa 19422
Phone # [phone]
Fax # ( 6 1 0 ) 8 2 8 - 6 9 7 6
ECO LOGIC INTERNATION
143 DENNIS STREET
ROCKWOOD, ONT ARIO, CANADA NOB 2KO
oJ o t!S .~
/4 0 '~ .J-,_-f ~:.,J
{tw;.., -f/1 !wt d \J"Ja VI\.
cJ3f6 -IJ~ 7/waj
~{lt kx, 4::_1;,Jeur-frf;of
Zw;/l (). ~~7;
ot1 k dw,/M-Cu zc
9 :2:>0 \c;/2d</-'? 7;1A-~ $ d
c/-J~ ., /V c :;i_tl /r I
J ~ Cr .:l-/1~/17
GENERAL ELECTRIC
ONE RIVER ROAD
SCHENECTADY, NY 12345
ETG ENVIRONMENT AL, INC.
16HAGERTYBOULEVARD
WEST CHESTER PA 19382-7594
ALICIA MITCHELL
IT COOPERATION
3710 UNIVERSITY DRIVE
SUITE 201
DURHAM NC 27707
JOE HUTTON
SOIL TECH
800 CANONIE DRIVE
PORTER, IN 46304
STEVEN CLEWIS
AQUATERRA
P OBOX 37579
RALEIGH, NC 27627-7579
APTUS, INC.
P OBOX 1328
COFFEYVILLE, KS 67337
LAIDLAW ENVIRONMENTAL SYSTEMS
1875 FORGE STREET
TUCKER, GA 30084
TRANSFORMER CONSULT ANTS
DIVISION OF S.D. MYERS, INC.
180 SOUTH AVENUE
TALLMADGE, OH 44278
WESTON
ONE WESTON WAY
WEST CHESTER PA 19380
GROUNDWATER TECHNOLOGY INC.
1000 PERIMETER PARK DRIVE
SUITE I
3107 SOUTH ELM EUGENE STREET
MORRISVILLE, NC 27560
FOUR SEASONS ENV., INC
3107 SOUTH ELM EUGENE STREET
GREENSBORO, NC 27406
LOREN MARTIN
ETG ENVIRONMENT AL
660 SENTRY PARKWAY
BLUE BELL, PA 19422
COMMODORE REMEDIATION
TECHNOLOGIES, INC.
1487 DELASHMUT A VE
COLUMBUS OH 43212
ENSR OPERATIONS
1700 GATEWAY BLVD., S.E.
CANTON, OH 44707
UNISON TRANSFORMER SER VICES, INC
5801 RIVERPORTROAD
HENDERSON KY 43420
C(,, , I State of North Carolina Jt 1 Department of Environment, .oc,/-r .1, Health and Natural Resources ~ 1'/1-11."' Division of Solid Waste Management {,., ,,, .... f?"'~ James B. Hunt, Jr., Governor
A').~ Jonathan B. Howes, Secretary
AVA
DEHNR
¥'( · William L. Meyer, Director February 5, 1997
Mr. Craig Brown, TSCA Permit Manager
United States Environmental Protection Agency, Region 4
100 Alabama Street, S.W.
Atlanta, Georgia 30303-3104
Dear Mr. Brown:
The State of North Carolina, Division of Waste Management, and the Warren County PCB
Working group, along with the Science Advisors, will be undertaking a number of activities
associated with the PCB Landfill in Warren County, with a goal of detoxification.
Beginning on February 12, we will be installing new monitoring wells around the landfill and
looking at the integrity of the top liner of the landfill itself, followed by the installation of two
bore holes in the landfill, and extraction of approximately 2,000 pounds of soil.
This soil will be shipped to vendors chosen to perform bench scale pilot studies on its
detoxification using either Base Catalyzed Dechlorination (BCD) or Gas Phase Chemical
Reduction technology. The Request for Proposals was mailed out last week. A pre-requisite to
bidding on this project is attendance at a pre-bid meeting to be held on Monday, February 17,
1997, at 10:00 AM, here in our conference room.
It is my general feeling and that of Science Advisor Dr. Joel Hirschhorn, that your presence at
this pre-bid meeting may be very beneficial in order to provide information to possible vendors
on any requirements EPA may have regarding permits to perform the pilot testing we seek.
Furthermore, Dr. Hirschhor:n and I would like to have a telephone conference with you sometime
during the next week to talk over some issues regarding this testing.
I hope that you will be able to attend the meeting here on the 17th. I will be in touch with you in
the near future to arrange a time for our conference call and to answer any questions you may
have.
{
Mtchae . Kelly, CHMM,
Deputy Director
Copy: Dr. Joel Hirschhorn, Mr. Patrick Barnes, Warren Coun Working Group
P.O. Box 27687,
Raleigh, North Carolina 27 61 1-7 687
Voice 919-733-4996 f fZtffti d~I\RJ!#td
FAX [phone]
An Equal Opportunity Affirmative Action Employer
50°k recycled/10% post-consumer paper
Leaders in PCB Field Services
February 3, 1997
State of North Carolina
Division of Waste Management
401 Oberlin Road -Suite 150
Raleigh, NC 27605
Gentlemen:
Thank you for your Notice of Invitation For Bid -Proposal No. PCB LF4 for Evaluation of
treatment technologies on soils extracted from the PCB Landfill, Warren County, North
Carolina. We find it necessary to submit a "No Bid" at this time.
We would appreciate remaining on your bid list for future acquisitions involving transformer
and transformer oil work. The following are some of the service lines that we can provide:
• PCBX oil filled transformer reclassification (energized / de-energized)
• Retrofilling of transformers
• Hot oil reclamation of transformers to improve dielectric properties
• Mobile and fixed-site PCBX chemical treatment for bulk oil recycling
• Transformer analytical and electrical testing
• Transformer maintenance and repair
• Transformer oil disposal services
• Sale of Trans-X: a rerefined high quality inhibited dielectric fluid
• Sale of Quality Blend: a rerefined 60 SUS naphthenic mineral oil
Please feel free to give me a cali at (330} 430-4589 if you have any questions. We look
forward to future opportunities to be of service to the State of North Carolina.
Respectfully,
ENSR OPERATIONS
Cl--7 .-i ,. / / ~~ / l · ~u_,,_~ <-~
;Jill M. Wilgus '
Administrative Assistant
\
Headquarters: 1700 Gateway Blvd., S.E. • Canton, OH 44707-3555 • [phone] • FAX [phone]
,p o.
J\'Set,f\ \l'l'.1':,
pa"~a:..,J_,
rn~1 S]~\ •
.....,4--
THE
O
NEWir BSERVER
ACCOUNT NUMBER
73349961
DATE BILLED
02/02/97
BILLED TO:
NC DEPT OF EHNR
Invoice
for
LEGAL ADVERTISING .
ACCOUNT NAME
NC DEPT OF EHNR
DIVISION OF SOLID WASTE MGMT.
401 OBERLIN ROAD #150
ATTN: PAT WILLIAMSON
RALEIGH NC 27605
INVOICE NR PUBLICATION DATE DESCRIPTION SPACE
remit to: ~
LEGAL AIR DEPT.
P.O. BOX 2885
RALEIGH, NC 27602
FOR CUSTOMER SERVICE:
829-4586
RATE COST
TVSFGJ101 02/02/97 PCB LANDFILL/ NC Department 68.0L
TOTAL DUE
3.11 211. 4 8
$211. 48
m~eJJ~vTI'illm@m
©®~W
i:tE.~SE RETURN WITH PAYMENT
RETURN REMITTANCE COPY WITH PAYMENT
AFFIDAVIT OF PUBLICATION
NORTH CAROLINA. )
Wake County. ss.
NC Department of Environment, Health ond
~j'J~~~ ~~~:' M,nagement
.401 Oberlin Rood, Suite 150
Roleigh, NC 27605
, SUBJECT: '·,.
Request for Prop050ls for eva)u-
ation of treatment technologies on soils extracted from the PCB
Landfill, Warren Countv, N.C.
I The Di~ision of Waste Man-agement seeks proposals for a
two phase . bid on conducting
evaluations of technologies to be used in the detoxification of the 1 PCB Landfill in Warren County, North Carolina. The proposals 1 are to be for the eval_ualion of the
following technologies only:
, 1) Base Catalyzed Dechlorina-
1 tion (BCD) · ·; 2) Gas Phase Chemical Re-
• duction • · 1 Thes~ tech~ologies have been
' determined by the Warren Coun-
1 ty Working Group to be the most
appropriate technologies for de-l toxificotion. No other remedml
or detoxification technologies will be considered responsive lo
this RFP.
A mandatory p;e-bid meeting
will be held February 17, 1997, at
10:00AM in Conference Rooms_l and 2 at the above address. Div!·
7 sion staff and the Science Advi-
sors wil I be on hand to answer questions pertaining to this RFP.. ..,. · -
Before the undersigned, a Notary Public of said County and State, duly
commissioned and authorized to administer oaths, affirmations, etc.,
personally appeared .~<?~~I"!~-~<?~0?~~ ~r: .................... .
who, being duly sworn or affirmed, according to law, doth depose and say
that he is .1:t"~~~~~r ..................................... .
of THE NEWS AND OBSERVER PUBLISHING COMPANY, a corporation
organized and doing business under the Laws of the State of North Carolina,
and publishing a newspaper known as THE NEWS AND OBSERVER, in the
City of Raleigh, County and State aforesaid, the said newspaper in which
such notice, paper, document, or legal advertisement was published was, at
the time of each and every such publication, a newspaper meeting all of the
requirements and qualifications of Section 1-597 of the General Statutes of
North Carolina and was a qualified newspaper within the meaning of Section
1-597 of the General Statutes of North Carolina, and that as such he makes
this affidavit; that he is familiar with the books, files and business of said
corporation and by~erence to the files of said publication the attached
advertisement of .. -:Jlop~ .................... .
was inserted in the aforesaid newspaper in space, and on dates as follows:
Final proposals ore due to the
r------1 Division of waste Management ,,_..,.. __ ,,_..,...--,,-.--,---,,-.--,---,,-,--..,...--,---,,--.,......,...--,,-,--..,...--,.--,,--..,......,..--,-.,......,...--,,-,,_-,
MONTH WeJ~i:da!~~ar1!h'~~. r9~~~a~~: 2 3 4 5 6 7 8 9 ~o 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
I-----, anticipation of awarding the con-----+--+--+-+--+--+-+--+--+-1---+--+---l-+--+--t--1---+--t----ll---+--+---l-+--+---+--1
tract within 30 days thereafter.
Multiple companies may be cho-i /
sen for Phase I, however, only ; one company and technology,
will be awarded a contra.ct for •I.,/
Phase 11. All responsive bidders.
1------; will quote on both phases of this +--+--+-+-+-+-t-+--+-t-+--+--ll--+--+-i-t-+--+--ll--+--+--11--+--+--+-+--+-+-+--I
project in their final proposal. i
Contact: Mr. Micha.el __ A.
Kelly, Deputy Director, D1vIsIon of Waste Management,
919-733-4996, ext. 201.
1------1 N&O: February 2, 1997
My commission expires . 2nd . day of .. ?~1! ........ , 2000 ......... .
State of North Carolina
Department of Environment,
Health and Natural Resources
Division of Solid Waste Management
James B. Hunt, Jr., Governor
Jonathan B. Howes, Secretary
William L. Meyer, Director
January 31, 1997
The News & Observer
Classified/Legal Advertising Section
Attention: Kim Holt
PO Box 191
Raleigh, NC 27602
FAX: [phone]
NA
DEHNR
Dear Kim: -j!ll}f-cJ / I '. 0~ u~IJ ~ ~
Please publish the following legal notice in the February 2, 1997 edition
of The News & Observer. To ensure payment, send together the bill for the
notice and a notarized copy of the notice (include date it is run) to the
following address:
Ms. Pat P~ Williamson
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, North Carolina 27605
If you have any questions about the legal notice or the billing, please call
me at 919-733-4996, ext. 337. Thank you for your help.
PPW
Attachment
Pat P. Williamson
Public Information Officer
P.O. Box 27687, Raleigh, North Carolina 27611-7687 Telephone [phone] FAX [phone]
An Equal Opportunity Affirmative Action Employer 50% recycled/ l 0% post-consumer paper
NC Department of Environment, Health and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
SUBJECT: Request for Proposals for evaluation of treatment technologies on soils
extracted from the PCB Landfill, Warren County, NC.
The Division of Waste Management seeks proposals for a two phase bid on conducting
evaluations of technologies to be used in the detoxification of the PCB Landfill in Warren
County, North Carolina. The proposals are to be for the evaluation of the following
technologies only:
1) Base Catalyzed Dechlorination (BCD)
2) Gas Phase Chemical Reduction
These technologies have been determined by the Warren County Working Group to be
the most appropriate technologies for detoxification. No other remedial or detoxification
technologies will be considered responsive to this RFP.
A mandatory pre-bid meeting will be held February 17, 1997, at 10:00 AM in Conference
Rooms 1 & 2 at the above address. Division staff and the Science Advisors will be on hand to
answer questions pertaining to this RFP.
Final proposals are due to the Division of Waste Management no later than 12:00 noon
on Wednesday, March 19, 1997, and anticipation of awarding the contract within 30 days
thereafter. Multiple companies may be chosen for Phase I, however, only one company and
technology will be awarded a contract for Phase II. All responsive bidders will quote on both
phases of this project in their final proposal.
Contact: Mr. Michael A. Kelly, Deputy Director, Division of Waste Management, 919-
733-4996, ext. 201.
State of North Carolina
Department of Environment,
Health and Natural Resources
Division of Waste Management
James B. Hunt, Jr., Governor
Jonathan B. Howes, Secretary
William L. Meyer, Director
MEMORANDUM:
TO: Potential Respondents
January 31, 1997
FROM: Michael A. Kelly, Deputy Director
Division of Waste Management
.AVA
DEHNR
SUBJECT: Request for proposals to evaluate ec nologies on soils
extracted from the PCB Landfill, Warren County, North Carolina.
The Division of Waste Management seeks proposals for a two phase bid on conducting
evaluations of technologies to be used in the detoxification of the PCB Landfill in Warren
County, North Carolina. The proposals are to be for the evaluation of the following technologies
only :
I) Base Catalyzed Dechlorination (BCD)
2) Gas Phase Chemical Reduction
These technologies have been determined by the Warren County Working Group and
Science Advisors to be the most appropriate technologies for detoxification. No other remedial
or detoxification technologies will be considered responsive to this RFP.
A mandatory pre-bid meeting will be held February 17. 1997. at 10:00 AM in
Conference Rooms I & 2, Division of Waste Management, 401 Oberlin Road, Raleigh, North
Carolina. Five copies of the final proposals are due to the Division of Waste Management, 401
Oberlin Road, Suite 150, Raleigh, North Carolina 27605, no later than 12:00 noon on
Wednesday, March 19, 1997.
Multiple companies may be chosen for Phase I, however, only one company and
technology will be awarded a contract for Phase II. All responsive bidders will quote on both
phases ofthis project in their final proposal.
Contact: Mr. Michael A. Kelly, Deputy Director, Division of Waste Management, State
of North Carolina, 919-733-4996, ext. 201.
P.O. Box 27687 ,
Raleigh, North Carolina 27611-7687
Voice 919-733-4996 f ¢ffidJ!M4 ?ffe-251
FAX [phone]
An Equal Opportunity Affirmative Action Employer
50% recycled/ 1 O"k post-consumer paper
PROPOSAL NO. PCB LF 4 ISSUE DATE: JANUARY 31, 1997
NC DEPARTMENT OF ENVIRONMENT HEALTH AND NATURAL RESOURCES
DMSION OF WASTE MANAGEMENT
Request for Proposal
for
Evaluation of treatment technologies on soils extracted from the PCB Landfill, Warren
County, North Carolina.
PRE-BID MEETING:
CLOSING DA TE:
Send all proposals directly:
February 17, 1997
March 19, 1997
Time: 10;00 AM
Time; 12;00 Noon
NC Department of Environment, Health &
Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, North Carolina 27605
Attn: Michael A. Kelly
Please note the proposal number and closing date on the bottom left hand corner of your
return envelope.
PART I
SOLICITATION INSTRUCTIONS
1.1 This request for proposals (hereinafter referred to as ("RFP") solicits proposals for
contractual services pursuant to Section 1 NCAC SD.0300-.0509 of North Carolina
Administrative Code.
Mark outside of return envelopes: Reply to
1.2 Using Agency
The services solicited herein shall be performed for :
Department of Environment, Health, and Natural Resources
1.3 Issuing Agency
Department of Environment, Health, and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, North Carolina 27605
Attention: Michael A. Kelly
Telephone: [phone] Extension 20 I
1.4 Copies of this request for proposals will be distributed only by mail or they can be obtained
in person from Suite 150, 401 Oberlin Road, Raleigh, NC 27605 .
1.5 Sealed proposals subject to the terms and conditions made a part hereof will be received at
the address specified in 1.3 until 12·00 noon March 19, 1997
1. 6 Refer technical inquiries to address/person specified in 1. 3.
1.7 Pursuant to Article 3 and 3C, Chapter 143 of the North Carolina General Statutes and
Executive Order No. 77, the State invites and encourages participation in this procurement
by businesses owned by minorities, women and the disabled including utilization as
subcontractors to perform functions under this Request for Proposals.
RFP #PCB LF-4
1
1.8 Subcontracting: Offerers may propose to subcontract portions of the work provided that
their proposals clearly indicate what work they plan to subcontract and to whom and that all
infonnation required about the prime contractor is also included for each proposed
subcontractor.
1. 9 Perfonnance and Default: The State reserves the right to require a Perfonnance Bond or
other suitable perfonnance guarantee from the successful offerer as provided by law
without expense to the State. In case of default by the contractor, the State may procure
the services from other sources and hold the Contractor responsible for any excess cost
occasioned thereby.
1.10 Pricing: If either a unit price or an extended price is obviously in error and the other is
obviously correct, the incorrect price will be disregarded. The right is reserved to accept
other than the lowest priced proposal as may be determined to serve the best interest of the
State Agency.
1.11 Specifications: Any deviation from specifications indicated herein must be clearly pointed
out; otherwise, it will be considered that the proposal offered is in strict compliance with
these specifications, and the successful offeror will be held responsible therefor. Deviations
must be explained in detail on an attached sheet(s).
1. 12 Exceptions: All proposals are subject to the tenns and conditions outlined herein. All
responses will be controlled by such tenns and conditions and the submission of other
tenns and conditions and/or other documents as part of an offeror' s response will be waived
and have no effect either on this Request for Proposals or on any contract that may be
awarded resulting from this solicitation. The attachment of other tenns and conditions by
an offeror may be grounds for rejection of that offeror's proposal.
1. 13 Award : All qualified Proposals will be evaluated and acceptance made on the Proposal
judged by the Contracting Agency to constitute the best value offered for the purpose
intended Evaluation will be based on the offerers qualifications, experience, similar related
experience, past perfonnance, financial standing, labor supply, hours offered, references,
cost and overall demonstrated ability to perfonn the service required. The Contracting
Agency reserves the right to contract with more than one offerer to provide the services
described herein.
1.14 No Bid/Offer: Unless a response, in the fonn of either a proposal or a written decline to
offer a proposal, is received, offeror's name may be removed from the applicable mailing
list.
1.15 Cost for Proposal Preparation: The State will not reimburse offerors for costs incurred in
the preparation and submission of a proposal.
RFP #PCB LF-4
2
1.16 Offeror's Representative for Business Purpose: The name, mailing address, and
telephone number of the offeror' s authorized agent with authority to bind the firm and
answer official questions concerning the offeror's proposal must be clearly stated.
1.17 Time for Consideration: Preference may be given to proposals allowing not less than 30
days for consideration and acceptance.
1.18 Telegraphic Offers: Telegraphic, telecopy and facsimile offers will not be considered;
however, offers may be modified by such means, providing such notice is received prior to
the date and time of bid opening above specified, and provided a signed original follows.
1.19 Any explanation desired by an offerer regarding the meaning or interpretation of the RFP,
attachments, specifications, etc. must be requested in writing and with sufficient time
allowed for a reply to reach offerors before the submission of their offer. Oral explanation
of instructions given before the award of the contract will not be binding. Any information
given to a prospective offerer concerning the RFP will be furnished to all prospective
off erors as an amendment to RFP, if such information is necessary to offerers in submitting
offers on the RFP or if the lack of such information would be prejudicial to uninformed
offerers.
1.19 . 1 Acknowledgment of Amendments to RFP: Receipt by an offerer of an amendment
to this RFP must be acknowledged by including a copy of the amendment with
offeror's proposal.
1.20 The successful offerer shall provide adequate facilities, labor, equipment, services,
supervision and lay days to meet all conditions of the contract specifications.
1.21 Liability: The successful offerer shall assume liability for damage or loss resulting from the
wrongful act(s) and/or negligence of its employees while engaged in the performance of the
contract. The contractor or its insurer shall reimburse the Contracting Agency for any such
damage or loss within 30 days after a claim is submitted.
1.22 Insurance: The successful offeror shall at its sole cost and expense procure and maintain in
full force and effect during the term of the contract from an insurance company duly
authorized to do business In North Carolina, insurance as appropriate for the conduct of the
contract:
RFP #PCB LF-4
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1.22.1 Worker's Compensation Insurance covering all of contractor's employees who are
engaged in any work under the contract.
1. 22. 2 Public Liability Insurance in the amount of $300,000.00 and Property Damage
Insurance in the amount of $100,000.00.
1.22 .3 Automobile bodily injury and property damage liability insurance when the services
to be performed require the use of motor vehicles.
1.22.4 Fidelity bonding (Honesty Bonding)
Contractor shall furnish the State a certificate evidencing required insurance
coverage prior to commencing work. All certificates of insurance shall provide that
the insurance company will give customers fifteen (15) days written notice prior to
cancellation or any change in stated coverage of any such insurance. All insurance
shall remain in effect for the duration of the contract.
Failure to provide current Certificates of Insurance to the Contracting Agency
as required, during the term of this contract will be considered default and the
contract may be canceled.
1.23 Laws: The contractor shall comply with laws, ordinances, codes, rules and regulations
bearing on the conduct of the work including Federal, State and local agencies having
jurisdiction. This shall include, but not be limited to, minimum wages, labor and equal
employment opportunity laws.
1.24 Each offeror is cautioned that the State is not obligated to ask for or accept, after the
closing date for the receipt of proposals, data which is essential for a complete and
thorough evaluation of the proposals. The State of North Carolina may award a contract
based on initial offers received without discussion of such offers. Accordingly, each initial
offer should be submitted on the most favorable and complete price and technical terms
which the offeror can submit to the State.
1.25 The State reserves the right to accept or reject any and all proposals; to waive any
informality in proposals; and, unless otherwise specified by the offeror, to accept any item in
any proposal.
RFP #PCB LF-4
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1.26 Confidentiality: In submitting its proposal the offerer agrees not to discuss or otherwise
reveal the contents of the proposal to any source outside of the using or issuing agency,
government or private, until after the award of the contract. Offerors not in compliance
with this provision may be disqualified, at the option of the State, from contract award.
OnJy discussions authorized by the issuing agency are exempt from this provision.
1.27 Proprietary Information: All proposals, after the award of the contract, will be open for
public inspection. Trade secrets or similar proprietary data which the offerer does not wish
disclosed to other than personnel involved in the evaluation or contract administration will
be kept confidential to the extent permitted by NCAC T0l:OSB.1501 and G.S. 132-1.2.
Each page shall be identified in boldface at the top and bottom as "CONFIDENTIAL". Any
section of the proposal which is to remain confidential shall also be marked in boldface on
the title page of that section. Cost information and certain other information essential to the
evaluation of the proposal may not be deemed confidential.
1.28 Advertising: In submitting its proposal, the offeror agrees not to use the results therefrom as
a part of any news release or commercial advertising without prior written approval of the
Division of Purchase and Contract and the using agency.
1.29 Protest Procedures: A party wanting to protest a contract awarded pursuant to this
solicitation must submit a written request to the State Purchasing Officer, Division of
Purchase and Contract, 116 West Jones Street, PO Box 29582, Raleigh, NC 276260582.
This request must be received in the Division of Purchase and Contract within thirty (30)
consecutive calendar days from the date of the contract award, and must contain specific
sound reasons and any supporting documentation for the protest. NOTE: Contract award
notices are sent onJy to those actually awarded contracts and not to every person or firm
responding to this solicitation. Offernrs may call [phone] to obtain a verbal status
of contract award. All protests will be handled pursuant to the North Carolina
Administrative Code, Title 1, Department of Administration, Chapter 5, Purchase and
Contract, Section 5B.1519.
RFP #PCB LF-4
5
PART II
SCOPE OF WORK
2.0 Background on Warren County PCB Landfill and detoxification commitment
2.0.1 The State ofN.C. (State) owns and maintains a closed (July 1983)
polychlorinated biphenyl (PCB) chemical waste landfill permitted in
accordance with the Toxic Substance Control Act (TSCA) and 40 CFR Part
761.
2. 0. 2 The PCB landfill is located on the East side of SR 1604 approximately I . 5 to
2.0 miles from the intersection of SR 1604 and US 401 South, 2-3 miles
from Warrenton, North Carolina. (see Attachments I and 2)
2.0.3 The State is committed to detoxification of the landfill utilizing appropriate
and feasible technology.
2.0.4 The State established a Joint Warren County/State PCB Landfill Working
Group (Working Group) to evaluate technologies and tasks associated with
the detoxification of the landfill. The Working Group has hired independent
science advisors to help them with technical issues associated with the PCB
Landfill.
2.0.5 The Working Group has determined that Base Catalyzed Dechlorination
(BCD) technology and Gas Phase Chemical Reduction technology (herein
after referred to as "technologies") are appropriate and potentially feasible
technologies for detoxification of the landfill . No other remedial or
detoxification technologies will be considered responsive to this RFP.
An "Explanation of Selection of Two Detoxification Technologies" from
the Working Group and Science Advisors is provided as an Appendix to
this RFP.
2.0.6 The Working Group has determined that information obtained from multiple
variations of the technologies from bench scale testing is essential for final
evaluation of the appropriateness and feasibility of the technologies for full
scale detoxification of the landfill .
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6
2.0.7 The Working Group has recommended the technologies for consideration of
implementing bench scale testing on representative waste or contaminated
soil materials from the PCB landfill .
2.0.8 Soils to be utilized in this bench scale testing will be removed from the
Warren County PCB Landfill on a separate contract and shipped to the
selected vendors.
2.1 Project Description
2.1.1 The scope of this RFP is split into two phases.
-Phase I -To solicit technical and cost proposals to conduct bench
scale testing to demonstrate the effectiveness of the technologies on
detoxifying PCB contaminated soil removed from the Warren County
PCB landfill .
-Phase II -To solicit technical and cost proposals for the
preliminary design of the full scale use of the detoxification
technology selected on the basis of Phase I results to detoxify the
Warren County PCB landfill .
2.1.2 Respondents to this RFP must present separate technical and cost proposals
for performing both Phases I and II within one proposal document.
2.1.3 Contracts awarded to companies to perform the Phase I testing will include
stipulations that they are pre-qualified as potential providers of Phase II
services. Only one contractor will be awarded a Phase Il contract.
2. I . 4 The selection of the company for the Phase Il part of this RFP is dependent
on the results of the Phase I testing. It is anticipated that the Phase II
contract will be awarded within 30 days of obtaining the final Phase I Test
Report. The specific selection criteria are as follows:
RFP #PCB LF-4
a. The ability to meet Phase I performance criteria (see section 2.5) as
demonstrated through Phase I test data.
b. The quality of the Phase I test report.
c. The ability of the vendor to provide full-scale equipment at the
Warren County PCB Landfill site.
7
d. The ability of the vendor to provide a safe, reliable and cost-effective
full scale application of the selected technology at the Warren County
Landfill.
e. The quality and cost of the proposal for providing Phase II services.
2.2 Goals and Objectives of the Bench Scale Testing
2.2.1 A major objective of the bench scale testing is to determine the feasibility of
the technologies for full-scale detoxification of the PCB Landfill.
2.2.2 The preliminary goal for detoxification is to reduce total PCB concentrations
down to 20 ppb and Dioxin TEQ down to I ppt with a proportionate
reduction in other chlorinated constituents.
2. 2. 3 Feasibility will be largely measured by the extent and degree of success of
the technologies to detoxify the PCB Landfill contents. Feasibility will also
be determined by considerations for safety of the technology, rate of
detoxification, cost per unit of detoxification and reduction in long tenn
potential for environmental releases from residuals of the detoxification
process.
2.2.4 The primary goal of the bench scale testing is to provide the technical data
and a scientific basis for recommendations by the Working Group to the
State for full-scale detoxification of the PCB Landfill.
2.3 Phase I -Bench Scale Test -General Procedures
2.3 .1 The primary qualitative goal of the bench scale testing is to demonstrate that
the technologies can effectively, reliably, and safely detoxify PCB waste
materials from the Warren County PCB Landfill
2.3.2 Approximately 500 pounds of PCB contaminated soils will be sent to the
vendor's designated facility for testing.
2.3.3 The vendor must account for the total amount of waste supplied and is
responsible for the final legal disposal of the material.
RFP #PCB LF-4
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2.3.4 It is preferable to avoid any de-watering of waste material before the bench
testing. If de-watering needs to be done before testing, this must be fully
described in the response to this RFP and in the final test report. The
technical and economic implications and equipment necessary for de-
watering in the full scale detoxification of the landfill must also be
thoroughly discussed.
2.3.5 Samples of the pre and post-treatment solids will be analyzed for water
content, all PCB congeners, dioxins/furans and VOCs. Analyses must be
obtained for all PCB congeners in parts per billion. Analyses for
dioxins/furans must be in parts per trillion. EPA method 8290 should be
used and results must be reported for all species plus dioxin TEQ.
2.3.6 The vendor must be willing to allow State personnel, members of the
Working Group and the Science Advisors to visit their facilities, possibly
during some of the actual bench-scale testing.
2.4 Characterization of PCB contaminated soils to be utilized for the bench scale testing
2.4.1 PCB contaminated soils are physically characterized in Attachment 3.
RFP #PCB LF-4
Generally, the soils are coarse-grained, with less than 30% passing through a
#200 sieve. The liquid limit and plasticity index is 25 and 8 respectively.
Total organic or humic content is less than 2%.
The surface 10 to 12 feet of PCB contaminated landfill soil is relatively dry.
PCB contaminated soils below this level are saturated with water. The State
intends to provide PCB contaminated soils that are a mixture from the dry
and saturated portion of the landfill for the bench scale testing. A major
objective of the bench scale testing is to provide sufficient data for
evaluation of the technologies on a full scale basis. There may be a
significant difference in interpreting between a bench scale and full scale
process and dry and saturated soils. Each respondent is requested to provide
information on differences between using dry and saturated soils for the
bench scale testing and accuracy in projecting or estimating the applicability
to full scale projects.
The degree to which materials handling and de-watering can be minimized in
full scale detoxification at the landfill is an evaluation criterion for judging
the overall effectiveness performance of the technology in Phase I and for
selecting one Phase I vendor for providing Phase II services.
9
2.4.2 PCB contaminated soils are chemically characterized in Attachment 4. The
average concentration of PCB is approximately 350 ppm with a range of 150
to almost 900 ppm. The PCB is a mixture of PCB congeners with
approximately 61 wt¾ Arochlor 1260, 27 wt¾ Arochlor 1254 and 12 wt¾
Arochlor 1242. Other chemicals such as chlorinated benzenes, furans &
dioxins are present in ppq to ppb concentrations.
2.5 Phase I -Bench Scale Test -Performance Criteria
2.5.1 The primary detoxification performance criteria to be used to evaluate bench
scale test results will be the level of destruction of PCBs and all dioxin
isomers present in the waste material.
Principal Preliminary Remediation Goals in post-treatment solids:
-20 ppb for total PCBs
- 1 ppt for Dioxin TEQ
2.5.2 The vendor must demonstrate that air emissions will be kept under
unacceptable potential health risks levels for on site use.
Air Emission Performance Goals:
-8x 10-4 micrograms per cubic meter for PCBs
-5x I o-s micrograms per cubic meter for Dioxin TEQ
2.6 Phase I -Bench Scale Test -Test Data Required
2.6.1 The vendor is responsible for obtaining and presenting test data that
demonstrates the performance of their technology and that all preliminary
remediation goals have been met.
2.6.2 The vendor must show that PCBs and Dioxins are being destroyed and are
not just being removed from the waste during treatment. This will require
that the vendor obtain accurate data on whether PCBs and Dioxins exit from
the test equipment in off streams such as air, waste water and solid residue.
2.6.3 The vendor must show the consistency of their technology by conducting
several runs in the equipment. Varying levels of performance between
different test runs must be explained and discussed. Any correlation between
RFP #PCB LF-4
level or consistency of performance and water content in the waste feed
material must be explained and discussed. The implications of varying
performance for reliability for full scale use of the technology must be
discussed.
2.7 Phase I -Bench Scale Testing -Test Report
2. 7 .1 The vendor must submit to the State a comprehensive test report within 60
days of receipt of the waste material to be tested.
2.7.2 The Test Report should follow the following format.
RFP #PCB LF-4
a. Executive Summary.
b. Introduction and background information on the technology and the
company.
c. Description of the bench scale test equipment and methodologies
used .
d. Test Results
-Detoxification performance, effectiveness, and reliability
-Environmental and safety performance
e. Ability to accommodate significant water content
f. Technical issues, needs and potential uncertainties for full scale
treatment.
g. Economic issues and estimates for full scale treatment
h. Capabilities to provide full-scale equipment for use at the Warren
County Landfill.
1. Appendices (as needed)
11
2.8 Phase II -Full Scale Preliminary Design -Scope of Work
2.8.1 The primary scope of work for Phase II is to produce a conceptual
preliminary design of the full scale detoxification system needed for the
Warren County PCB Landfill. This conceptual preliminary design will be
described in a Design Report.
2.8.2 It is acceptable for the technology vendors to utilize subcontractors to assist
with the engineering, design and construction of the full scale on-site
remediation system.
2.8.3 It is anticipated that the full scale preliminary design will need to address the
following areas:
a. Excavation of the landfill
b. Materials handling and preparation
c. Mobilization and staging of all equipment to be used at the site
d. Design of an on-site demonstration performance test
e. Construction/ Assembly of the full scale detoxification technology
equipment
f. Full scale detoxification of all materials needing treatment including
on-site and off-site monitoring and testing for PCB air emissions as
vapors and particulates.
g. Verification testing and replacement of treated soils at the site
h. Demobilization of all equipment at the site
1. Proper testing and disposal of solid and liquid wastes or residues
J. Restoration of the site
2.8.4 The Vendor's team of engineers and scientists is expected to work
cooperatively with the State, the Working Group and the Science Advisors
to prepare the preliminary design. It is expected that several meetings
(probably at least four) in North Carolina will be needed to accommodate
this cooperative effort.
RFP #PCB LF-4
12
2.8.5 It is expected that a Draft Preliminary Design Report be provided no later
than 75 days after initiation of Phase II. A Final report is expected no later
than 30 days after submission of final comments from the State, the Working
Group and the Science Advisors.
2.9 PCB Landfill Site Visit and Pre-Proposal Conference
2.9.1 A pre-proposal conference will be held two weeks after the request for
proposals (RFP) is noticed to potential respondents.
2.9.2 A site visit will be provided two weeks after the RFP is noticed to potential
respondents immediately following the pre-proposal conference.
2.9.3 Attendance at the site visit and pre-proposal conference is prereguisite to
consideration of the offerers' proposals This conference is scheduled for
Monday, February 17, 10:00 AM at the Division of Waste Management's
Conference Room's 1 & 2, 401 Oberlin Road, Raleigh, NC.
2.10 Process and Procedures For Implementation of the Bench Scale Testing
2.10.1 The PCB Landfill is subject to TSCA regulations. The technologies are
considered as research and development technologies or alternative methods
of disposal under TSCA and 40 CFR 761 regulations. As a result,
respondents may have to submit an application for approval of the project as
an alternative method of PCB disposal to the State and US EPA Region IV
in accordance with 40 CFR 761 .
2. 10.2 Vendors should provide any documentation concerning previous
determinations by the U.S. E . P . A. about their technology as either an R&D
technology or an alternative TSCA method of disposal, preferably in a pre-
proposal submission prior to or at the pre-proposal conference.
2. 10 .3 If necessary, approximately 30 days will be allowed for respondents to
submit an application for the selected technologies as alternative PCB
disposal methods. The actual schedule for submittal of the application will
be negotiated during the pre-proposal conference.
2.10.4 The State will facilitate and administratively support respondents' efforts to
obtain US EPA approval.
RFP #PCB LF-4
13
2. 10. 5 The US EPA Region IV has committed to provide reasonable priority to
make a decision on respondents' applications. The approximate schedule for
EPA to make a decision is 90 days. The quality and completeness of
applications will influence this schedule.
2.10 .6 Respondents should indicate their current permitted status with EPA, ie
permitted as a R&D or as a Treatment, Storage & Disposal facility for
PCB's, and their current status in regards to immediate receipt of and testing
of PCB soil from the landfill.
2.11 Overall Evaluation/Selection Criteria
2.11 .1 Complete response to information required by this RFP for evaluation by the
Working Group and Science Advisors.
2.11 .2 Submittals, with State and EPA approval, of the bench scale testing
proposal as an alternative PCB disposal method. Respondents must obtain
EPA and State approval prior to beini considered for contractini with the
State for implementini the bench scale testiDi-
2. l l. 3 Respondents shall submit a description of their business structure and a
compliance history document including:
Business Structure -Brief description of form of business to include
partnerships, corporation or other names, addresses and titles of all
officers, directors or partners of any parent or subsidiary corporation,
partnership or other_ form of business.
Names, addresses and titles of any projects or facilities constructed
or operated by the applicant .
Compliance History Documentation - A list describing any notice of
violation, warning or any other enforcement action taken against any
person or facility identified above. This includes any administrative
ruling or order issued by any state, federal or local law, regulation or
ordinance related to waste management environmental protection
regulations.
2.11 .4 Respondents shall submit documentation of experience with the proposed
technology including:
RFP #PCB LF-4
List of all projects initiated, implemented, completed with same or
similar materials;
14
Contacts/evaluations from federal/state/local oversight agencies on
these projects;
2.11 .5 Respondents shall submit documentation and other information to describe
key personnel qualifications to include:
Academic qualifications
Specific experience of individuals assigned to projects with similar
contaminants
Company safety training requirements
Include all proposed sub-contractors.
2.11.6 Respondents shall submit documentation and other information on current
and previous experiences in responding to public and citizen concerns and
include:
History of working with community groups (proactive efforts,
communication, management of complaints)
Presence/capability of staff/personnel for risk communication,
provision of technical information for nonprofessional audiences, and
community relations.
2.11. 7 The Working Group will review all information and make a
recommendation for selection of respondents to the State.
2.11 .8 The State reserves the right to select more than one offeror and award a
contract(s) to other than low bid.
2.11 . 9 As stated in Part I, Section 1. 7 of this RFP, the State encourages the
participation in this procurement by businesses owned by minorities,
women and the disabled including utilization as subcontractors to perform
functions under this Request for Proposals.
2.12 Deliverables To State
2.12.1 All information requested in sections 2.0 through 2.12.
2.12.2 Interim progress reports, monitoring data and other information requested
by the Working Group
RFP #PCB LF-4
15
2.12.3 A finaJ report on the bench scaJe testing upon completion to cover the
following items: ·
a. All aspects required for consideration to scaJe the process up to full
scale detoxification of the PCB Landfill .
b. Provide data and sufficient technicaJ and cost information that can be
technically and scientificaJly verified through a peer review.
c. The report shall be of sufficient quality to present to the General
Assembly ofN.C. for consideration of funding a full scale process for
detoxifying the PCB Landfill.
d. Cost of development of final report on the bench scale testing.
2.12.4 The report on full scale applicability shall include at least the following :
RFP #PCB LF-4
Overall protection of human health and the environment.
Short term effectiveness and impact on community, environment,
and workers during implementation of full scale operation.
Reduction of Toxicity and mobility due to treatment, degree of
irreversible treatment, and characteristics of residuals.
Looi term effectiveness -residua] risk and management, and
reliability of residual management control.
Imp!ementabj)jty -ability to construct and operate proposed
technology, reliability of proposals for full scale detoxification, ability
to monitor releases, effectiveness of full scale operations on the PCB
Landfill, and ability to obtain regulatory approval of full scale
operation at the PCB Landfill.
~ -including capita] cost, operating and maintenance cost, cost
per unit of containment, and totaJ cost of full scaJe treatment of the
PCB Landfill.
16
2.13 Anticipated Sequence of Activity and Schedule for the Bench Scale Testing
2.13 .1 A pre-bid conference is scheduled to be held at 401 Oberlin Road, Raleigh,
NC 27605, in Conference Room I on Monday, February 17, 1997 at 10:00
AM.
2.13 .2 If necessary, respondents must submit application for alternative PCB
disposal to the EPA and all information required by Working Group for
selection by Wednesday, March 19, 1997.
2.13 .3 State negotiates fixed cost contract with respondents that receive US EPA
approval for alternative PCB disposal method within 30 days.
2. 13 .4 Respondents complete bench scale testing and final report within 60 days.
2. I 3. 5 All the above may be significantly modified by negotiation with respondents
and events beyond the control of the responders or the State. The State and
Working Group are committed to ensuring that the process is implemented
on as rapid a track as practicable.
RFP #PCB LF-4
17
PART Ill
TECHNICAL PROPOSAL
3 .1 Each offerer responding to this RFP must submit three (3) copies of a statement of technical
qualifications, detailing the firms ability to perform the services required herein. The technical
proposal should be in narrative form and must include at a minimum the information outlined
below.
3.1.1 Information relative to the offeror's background, experience, and such other
information as may be deemed relevant for the purpose of evaluation of professional
skills and capability.
3 .1.2 Information describing the size and organizational structure of the offeror' s firm .
3. I . 3 Information describing how each requirement of the scope of work will be addressed.
3.2 Each offeror must submit a list of client names, type of contract (including type of services
produced) and inclusive dates of contracts for similar work.
3. 3 Each offerer shall propose a contract schedule and guaranteed completion date and shall assure
the Department that their firm is capable of maintaining the schedules and meeting the deadlines
that have been established. Any schedule and deadline, once established by contract, can onJy
be adjusted by mutual consent of all parties thereto.
3.4 Each offerer must furnish complete professional services relating to the requirements of the
scope of work including materials and any necessary subcontractors. The bid price offered will
be a fixed price or fixed rate and shall include all professional fees for services to be rendered
as well as all incidental travel and production expenses.
RFP #PCB LF-4
18
PARTIV
FORM OF PROPOSAL
The undersigned bidder proposes and agrees if this proposal is accepted to contract with the
Department ofEnvironrnent, Health, and Natural Resources, Division of Waste Management to furnish
the services required herein, and to complete the scope of work as described in Part 11 hereof
Services should be accomplished in full and complete accordance with the specifications and contract
documents to the full and entire satisfaction of the Division of Waste Management, with a definite
understanding that no money will be allowed for extra work except as may be set forth in written
addendum to the contract, duly executed by all parties thereto.
The parties hereto agree that in consideration for performing all the requirements hereunder,
DEHNR shall pay the offerer $ or per the attached cost proposal for the services as
described herein, said sum to be full and complete compensation for the offeror's services required
herein.
Pursuant to the provisions of G.S. 143-54, and under penalty of perjury, the signer of this proposal
certifies that this proposal has not been arrived at collusively nor otherwise in violation of Federal nor
North Carolina antitrust laws.
Name of Firm or Corporation submitting bid
Federal I.D. Number __________________________ _
By: ___________________________ _
Typed Name: _____________________________ _
Title: _______________________________ _
Address : ______________________________ _
Witness: -------------------------------Proprietorship or Partnership
Please indicate if one of the following applies: Women Owned/Controlled __
Minority Owned/Controlled__ Handicapped Owned/Controlled __
Submitted this __ day of ______ l 997
RFP #PCB LF-4
19
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MEMORANDUM
TO: Mike Kelly
Working Group
FROM: Pat Barnes, Science Advisor
DATE: January 29, 1997
SUBJECT: Comments to Final Draft of Bench Scale RFP
BFA#95-017
It is good to see that things are finally moving along quickly. With respect to the subject RFP, the
ranking system would be nice because it would help us to obtain more comparable bids .
However, it is not necessary and given that the State has written a fairly tight package, I
recommend proceeding without it.
The affirmative action language is very weak and does not do justice to the history of this project.
I recognize, however, that it is the standard language. I recommend that you personally contact
the Co-chairs of the Working Group to discuss this issue.
PAB/psgll -29MK I.doc
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