NCD980602163_20040205_Warren County PCB Landfill_SERB C_Detoxification and Redevelopment Project - Project Oversight Consultation-OCR

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WA'R'REN COUNTY PC'B LANVFI'-L
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PROJECT
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Gree,vw~ SC 29615
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\ 1 0 Pacewood Drive , B ldg. VI, Su it e 500 , Gree n ville, South Ca r o li n a 296 1 5
February 5, 2004
Ms. Patricia M. Backus, PE
North Carolina Department of Environment and Natural Resources
Division of Waste Management
1646 Mail Service Center
Raleigh, North Carolina 27699
Reference: Warren County PCB Landfill
Earth Tech December 2003 Invoice
Earth Tech Project Number 43116
Dear Ms. Backus:
Enclosed is Earth Tech's invoice for oversight services performed at the Warren
County PCB Landfill for January 2004. Earth Tech services performed during the
month included starting preparation of a final report for the project, meeting with NC
DENR staff to discuss and coordinate report preparation, and review of contractor's
decontamination and demobilization documentation.
If you have any questions, please contact me at 919-854-6239.
Earth Tech of North Carolina, Inc.
John G. Funk, PE
E A R T H ® T E C H
A Tyco lnfrostructure Services Company
Te lephone
864.23 4.3000
Fac s imi le
864.234 .3069
,.
1 INVOICE
NC Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice
Invoice
Project
Project
Manager
Date 06-FEB-2004
Number294780
Number43116
Contract/P.O. # 6095220110
Reference/Release#
Name Ne Dept Of Nat Resources
Funk, John
Bill Through Date 16-JAN-2004
Lump Sum Amount Due This Invoice $
PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
E A R T H @ T E C H
A t11ca INTERNATIONAL LTD. COMPANY
13,200.00
., . "
701 Corporate Center Drive, Suite 475, Raleigh, North Carolina 27607
January 5, 2004
Ms. Patricia M. Backus, PE
North Carolina Department of Environment and Natural Resources
Division of Waste Management
1646 Mail Service Center
Raleigh, North Carolina 27699
Reference: Warren County PCB Landfill
Earth Tech December 2003 Invoice
Earth Tech Project Number 43116
Dear Ms. Backus:
Enclosed is Earth Tech's invoice for oversight services performed at the Warren
County PCB Landfill for December 2003. Earth Tech services performed during the
month included conducting a monthly progressing meeting and attending a
community Advisory Board meeting on December 10th, collecting perimeter air
monitoring samples during two sampling events, oversight of contractor's
decontamination and demobilization operations, and conducting a preliminary
inspection and preparing a project closure-out preliminary checklist.
If you have any questions, please contact me at 919-854-6239.
Earth Tech of North Carolina, Inc.
John G. Funk, PE
E A R T H @ T E C H
A 1:qc:a INTERNATIONAL LTD. COMPANY
Telephone
919.854.6200
Facsimile
919.854.6259
. ' :·~ INVOICE
NC Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice
Invoice
Project
Project
Manager
Date 09-JAN-2004
Number291142
Number43116
Contract/P.O. # 6095220110
Reference/Release#
Name Ne Dept Of Nat Resources
Funk, John
Bill Through Date 19-DEC-2003
Lump Sum Amount Due This Invoice $
PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192--0164
Terms: Net 30 days
E A R T H ® T E C H
A t11ca INTERNATIONAL LTD. COMPANY
13,100.00
701 Corporate -Center Drive, Suite 475, Raleigh, North Carolina 27607
December 16, 2003
Ms. Patricia M. Backus, PE
North Carolina Department of Environment and Natural Resources
Division of Waste Management
1646 Mail Service Center
Raleigh, North Carolina 27699
Reference: Warren County PCB Landfill
Earth Tech October 2003 Invoice
Earth Tech Project Number 43116
Dear Ms. Backus:
Enclosed is Earth Tech' s invoice for oversight services performed at the Warren
County PCB Landfill for November 2003. Earth Tech services performed during the
month included conducting progressing meeting on November 191
\ collected
perimeter air monitoring samples during two sampling events, collected soil samples
from the landfill site for PCB analysis (EPA Method 8082), oversaw contractor's
decontamination and demobilization operations.
If you have any questions, please contact me at 919-854-6239.
Earth Tech of North Carolina, Inc .
. John G. Funk, PE
E A R T H ® T E C H
A tqca INTERNATIONAL LTD. COMPANY
Telephone
919.854.6200
Facsimile
. 919.854.6259
INVOICE
NC Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice
Invoice
Project
Project
Manager
Date ll-DEC-2003
Number287723
Number43116
Contract/P.O. # 6095220110
Reference/Release#
Name Ne Dept Of Nat Resources
Funk, John
Bill Through Date 21-NOV-2003
Lump Sum Amount Due This Invoice $
PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
E A R T H © T E C H
A Tyco Infrastructure Services Company
13,100.00
r
70 I Corporate Center Drive, Suite 475, Raleigh, North Carolina 27607
November 12, 2003
Ms. Patricia M. Backus, PE
North Carolina Department of Environment and Natural Resources
Division of Waste Management
1646 Mail Service Center
Raleigh, North Carolina 27699
Reference: Warren County PCB Landfill
Earth Tech October 2003 Invoice
Earth Tech Project Number 43116
Dear Ms. Backus:
Enclosed is Earth Tech's invoice for oversight services performed at the Warren
County PCB Landfill for October 2003. Earth Tech services performed during the
month included conducting progressing meeting on October 7th and 8th, collected
perimeter air monitoring samples during two sampling events, reviewed contractor's
sampling plan, and oversaw thermal treatment process and site operations. Earth
Tech also collected samples of the former stockpile area soil, of the landfill backfill
soil, and of off-site sediments. Samples were submitted to CompuChem for analysis
for PCB's.
If you have any questions, please contact me at 919-854-6239.
Earth Tech of North Carolina, Inc.
John G. Funk, PE
E A R T H © T E C H
A t:qca INTERNATIONAL LTD. COMPANY
Telephone
919.854.6200
Facsimile
919.854.6259
INVOICE
NC Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice
Invoice
Project
Project
Manager
Date 14-NOV-2003
Number284560
Number43116
Contract/P.O. # 6095220110
Reference/Release#
Name Ne Dept Of Nat Resources
Funk, John
Bill Through Date 17-OCT-2003
Lump Sum Amount Due This Invoice $
PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
A Tyco Infrastructure SeNices Company
21,900.00
1• ·A ·1 WC PCB Landfill Project Earth Tech TOTAL :F Savings 79,083 11/12/2003
1
October 6, 2003
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
40 I Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending September 19th
Warren County PCB Landfill Detoxification Project
NC SCO ID No.6095520110
Dear Pat:
Attached is the referenced document. Charges include the project meetings with Shaw/MSR
during the week of September 8th, preparation of the meeting agenda and minutes, full-time
construction oversight during operation of the thermal treatment unit, collection of PCB air
monitoring samples every other week, validation and transmittal of the air monitoring results,
preparation of Change Order Nos. 15 and 16, development of plans for sampling sediments
and soils outside of the landfill, review of Shaw's revised Sampling and Analysis Plan,
sampling of the untreated soils, laboratory services of Pace Analytical ($74) and
CompuChem ($1,040), coordination of project issues and conference calls with the DENR,
preparation of daily reports, review and approval of Shaw's application for payment, and
project management. The value of subcontractor services for this invoice is shown on the
attached spreadsheet. Please feel free to call me at [phone] if you have any questions
or require additional information.
Regards,
Jim Cloonan, P.E.
Project Manager
/attachment
c: John Funk, Raleigh
A Tyco Infrastructure Services Company
INVOICE
NC Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth.Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice
Invoice
Project
Project
Manager
Date 10-OCT-2003
Nurnber280074
Nurnber43116
Contract/P.O. # 6095220110
Reference/Release#
Name Ne Dept Of Nat
Cloonan, James
Resources
Bill Through Date 19-SEP-2003
Lump Sum Amount Due This Invoice $
-PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
EARTH @)T EC H
A Tyco Infrastructure Services Company
22,219.23
Date: 6-Oct-03 Project No. Cost Code 43116 01 02 03 04 05 06 07 08 10 11 12 13 14 15 ~ ... Warren County PCB Detoxification Project Budget Status NC SCO ID No. 6095520110 Costs Through: Description Design Review/Bid Package Design Review/Schedule Compliance/Permit Review Bid Package Preparation Constructability/H&S Review Submittals/Meetings Heat & Material Balance Review of Contractor Plans Progress Meetings Engineering Support/PM Construction Construction Oversight Perimeter Air Monitoring Oversight of Startup Oversight of Perf. Demonstration Oversight of Soil Treatment Final Reports Total Costs to Date: SUBCONTRACTORS THIS INVOICE Pace AMJ (met station telemetry) CompuChem Jerry Winberry TOTAL 19-Sep-03 BudJ:?:et $7,807 $7,151 $9,488 $3,835 $7,462 $24,188 $80,752 $76,070 $51,918 $109,415 $24,422 $122,168 $324,347 $32,1 IO $881,133 $1,039.50 $73.50 $1,113.00 Prior Prior Percent Invoiced Complete Amount 100% $7,807.00 100% $7,151.00 100% $9,488.00 100% $3,835.00 100% $7,462.00 100% $24,188.00 97.0% $78,329.44 96.8% $73,635.76 100.0% $51,917.60 97.0% $106,132.77 100.0% $24,422 100.0% $122, I 68.00 85.0% $275,694.95 $792,231.52 Current Current Percent Invoiced Complete Amount 100% $ -100% $ -100% $ -100% $ -100% $0.00 100% $0.00 99.0% $1,615.04 98.0% $912.84 100.0% $0.00 98.1% $1,203.57 100.0% $0.00 100.0% $0.00 90.7% $18,487.78 $ 22,219.23 $ 814,450.75
JO Parewood Drive, Bldg. VI, Suire 500, Greenville, South Ca rolina 29615
September 4, 2003
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite J 50
Raleigh, NC 27605
RE: Invoice for Period Ending August 22nd
Warren County PCB Landfill Detoxification Project
NC SCO ID No. 6095520110
Dear Pat:
Attached is the referenced document. Charges include the project meetings with Shaw/MSR
during the week of August 4th, preparation of the meeting agenda and minutes, full-time
construction oversight during operation of the thermal treatment unit, collection of PCB air
monitoring samples every other week and at the off-site residences, transmittal of the air
monitoring results, preparation of Change Order Nos. 13 and 14, development of plans for
sampling sediments and soils outside of the landfill, additional sampling and analysis of Mt.
Tilley, laboratory services of Pace Analytical ($1,691) and CompuChem ($5,660),
coordination of project issues and conference calls with the DENR, preparation of daily
reports, review and approval of Shaw's application for payment, and project management.
The value of subcontractor services for this invoice is shown on the attached spreadsheet.
Please feel free to call me at [phone] if you have any questions or require additional
information.
Regards,
a~
Jim Cloonan, P.E.
Project Manager
/attachment
c: John Funk, Raleigh
EARTH @ T EC H
A Tyco Infrastructure Services Company
Telephone
864.234.3000
Facsimile
864.234.3069
INVOICE
NC Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice
Invoice
Project
Project
Manager
Date 08-SEP-2003
Number275730
Number43116
Contract/P.O. # 6095220110
Reference/Release#
Name Ne Dept Of Nat
Cloonan, James
Resources
Bill Through Date 22-AUG-2003
Lump Sum Amount Due This Invoice $
PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
EARTH@T EC H
A Tyco Infrastructure Services Company
35,215.76
Date: 4-Sep-03 Project No. Cost Code 43116 01 02 03 04 05 06 07 08 10 11 12 13 14 15 Warren County PCB Detoxification Project Budget Status NC SCO ID No. 6095520110 Costs Through: Description Design Review/Bid Package Design Review/Schedule Compliance/Permit Review Bid Package Preparation Constructability/H&S Review Submittals/Meetings Heat & Material Balance Review of Contractor Plans Progress Meetings Engineering Support/PM Construction Construction Oversight Perimeter Air Monitoring Oversight of Startup Oversight of Perf. Demonstration Oversight of Soil Treatment Final Reports Total Costs to Date: SUBCONTRACTORS THIS INVOICE Pace AMJ (met station telemetry) CompuChem Jerry Winberry TOTAL 22-Aug-03 Budget $7,807 $7,151 $9,488 $3,835 $7,462 $24,188 $80,752 $76,070 $51,918 $109,415 $24,422 $122,168 $324,347 $32,110 $881,133 $1,690.50 $551.25 $5,659.51 $7,901.26 Prior Prior Percent Invoiced Complete Amount 100% $7,807.00 100% $7,151.00 100% $9,488.00 100% $3,835.00 100% $7,462.00 100% $24,188.00 95.0% $76,714.40 95.0% $72,266.50 100.0% $51,917.60 96.0% $105,038.62 100.0% $24,422 100.0% $122, 168.00 75.4% $244,557.64 $757,015.76 <( Current Current Percent Invoiced Complete Amount 100% $ -100% $ -100% $ -100% $ -100% $0.00 100% $0.00 97.0% $1,615.04 96.8% $1,369.26 100.0% $0.00 97.0% $1,094.15 100.0% $0.00 100.0% $0.00 85.0% $31,137.31 $ 35,215.76 $ 792,231.52
10 Parewood Drive, Bldg. VI, Suire 500, Greenville, South Carolina 29615 ·
July 29, 2003
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Divis ion of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending July I th
Warren County PCB Landfill Detoxification Project
NC SCO ID No. 6095520110
Dear Pat:
Attached is the referenced document. Charges include the project meetings with Shaw/MSR
during the week of July 71\ preparation of the meeting agenda and minutes, full-time
construction oversight during operation of the thermal treatment unit, collection of PCB air
monitoring samples every other week, transmittal of the air monitoring results, preparation of
Change Order Nos. 10, 11 and 12, development of a plan for evaluating off-site air
monitoring results, additional sampling and analysis of Mt. Tilley, laboratory services of Pace
Analytical ($ l ,607) and CompuChem ($748), coordination of project issues and conference
calls with the DENR, preparation of daily reports, review and approval of Shaw's application
for payment, and project management. The value of subcontractor services for this invoice is
shown on the attached spreadsheet. Please feel free to call me at [phone] if you have
any questions or require additional information.
Regards,
Jim Cloonan, P.E.
Project Manager
/attachment
c: John Funk, Raleigh
EARTH ®T EC H
A Tyco Infrastructure Services Company
Telephone
864 .234.3000
Facsimile
864.234.3069
·-
' '
INVOICE
NC Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice
Invoice
Project
Project
Manager
Date 04-AUG -2003
Number271496
Number43116
Contract/P.O. # 6095220110
Reference/Release#
Name Ne Dept Of Nat
Cloonan, James
Resources
Bill Through Date 18-JUL-2003
Lump Sum Amount Due This Invoice $
..PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
A Tyco Infrastructure Services Company
22,190.79
Date: 29-Jul-03 Project No. Cost Code 43116 01 02 03 04 05 06 07 08 10 11 12 13 14 15 Warren County PCB Detoxification Project Budget Status NC SCO ID No. 6095520110 Costs Through: Description Design Review/Bid Package Design Review/Schedule Compliance/Permit Review Bid Package Preparation Constructability/H&S Review Submittals/Meetings Heat & Material Balance Review of Contractor Plans Progress Meetings Engineering Support/PM Construction Construction Oversight Perimeter Air Monitoring Oversight of Startup Oversight of Perf. Demonstration Oversight of Soil Treatment Final Reports Total Costs to Date: SUBCONTRACTORS THIS INVOICE Pace Cherokee CompuChem Jerry Winberry TOTAL 18-Jul-03 Budget $7,807 $7,151 $9,488 $3,835 $7,462 $24,188 $80,752 $76,070 $51,918 $109,415 $24,422 $122,168 $324,347 $32,110 $881,133 $1,606.50 $947.60 $2,554.10 Prior Prior Percent Invoiced Complete Amount 100% $7,807.00 100% $7,151.00 100% $9,488.00 100% $3,835.00 100% $7,462.00 100% $24,188.00 93.0% $75,099.36 93.0% $70,745.10 100.0% $51,917.60 94.0% $102,850.32 100.0% $24,422 100.0% $122,168.00 70.2% $227,691.59 $734,824.97 II Current Current Percent Invoiced Complete Amount 100% $ -100% $ -100% $ -100% $ -100% $0.00 100% $0.00 95.0% $1,615.04 95.0% $1,521.40 100.0% $0.00 96.0% $2,188.30 100.0% $0.00 100.0% $0.00 75.4% $16,866.04 $ 22,190.79 $ 757,015.76
INVOICE
NC Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864M234-3000
Invoice
Invoice
Project
Project
Manager
Date 09-JUL-2003
Number267972
Number43116
Contract/P.O. # 6095220110
Reference/Release#
Name Ne Dept Of Nat
Cloonan, James
Resources
Bill Through Date 20-JUN-2003
Lump Sum Amount Due This Invoice $
PLEASE REMIT PAYMENT TO.:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
A Tyco lnfrostructure Services Company
21,217.75
J O Patewood Dri ve , Bldg . VI, S uir e 500 , G r eenv ill e , South Ca r o li na 2 96 15
July 1, 2003
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending June 20th
Warren County PCB Landfill Detoxification Project
NC SCO ID No. 6095520110
Dear Pat:
Attached is the referenced document. Charges include the project meetings with Shaw/MSR
during the week of June 91\ preparation of the meeting agenda and minutes, full-time
construction oversight during operation of the thermal treatment unit, review of Change
Orders IO and 11 , review of Shaw transmittals, collection and analysis of PCB air monitoring
samples, transmittal of the air monitoring results, attendance at the CAB meeting, final
installation of the· jute mat on Mt. Tilley, laboratory services of Pace Analytical ($1 ,344),
in spection of air monitoring equipment by Jerry Winberry ($1 ,995), coordination of project
issues and conference calls with the DENR, review of estimates of final soil concentrations,
preparation of daily reports, review and approval of Shaw's application for payment, and
project management. The value of subcontractor services for this invoice is shown on the
attached spreadsheet. Please feel free to call me at [phone] if you have any questions
or require additional information.
Regards,
Jim Cloonan, P.E.
Project Manager
/attachment
c: John Funk, Raleigh
EARTH@T EC H
A Tyco Infrastructure Services Company
Telepho n e
864.234.3000
Facsimile
864.2.'\4.3069
Date: l-Jul-03 Proiect No. Cost Code 43116 01 02 03 04 05 06 07 08 IO 11 12 13 14 15 Warren County PCB Detoxification Project Budget Status NC SCO ID No. 6095520110 Costs Through: Description Design Review/Bid Package Design Review/Schedule Compliance/Permit Review Bid Package Preparation Constructability/H&S Review Submittals/Meetings Heat & Material Balance Review of Contractor Plans Progress Meetings Engineering Support/PM Construction Construction Oversight Perimeter Air Monitoring Oversight of Startup Oversight of Perf. Demonstration Oversight of Soil Treatment Final Reports Total Costs to Date: SUBCONTRACTORS THIS INVOICE Pace Cherokee CompuChem Winberry TOTAL 20-Jun-03 BudJ?;et $7,807 $7, 15 l $9,488 $3,835 $7,462 $24,188 $80,752 $76,070 $51,918 $109,415 $24,422 $122,168 $324,347 $32,1 IO $881,133 $1,344.00 $89.88 $1,995.00 $3,428.88 Prior Prior Percent Invoiced Complete Amount 100% $7,807.00 100% $7,151.00 100% $9,488.00 100% $3,835.00 100% $7,462.00 100% $24,188.00 91.0% $73,484.32 91.0% $69,223.70 100.0% $51,917.60 92.0% $100,662.0 I 100.0% $24,422 100.0% $122,168.00 65.3% $211,798.59 $713,607.22 Current Current Percent Invoiced Comolete Amount 100% $ -100% $ -100% $ -100% $ -100% $0.00 100% $0.00 93.0% $1,615.04 93.0% $1,521.40 100.0% $0.00 94.0% $2,188.30 100.0% $0.00 100.0% $0.00 70.2% $151893.00 $ 21,217.75 $ 734,824.9'7
,. 10 Patewood Drive, Bldg. VI, Suite 500, Greenville, South Carolina 29615
May 28, 2003
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending May 23rd
Warren County PCB Landfill Detoxification Project
NC SCO ID No. 6095520110
Dear Pat:
Attached is the referenced document. Charges include the project meetings with Shaw/MSR
during the week of May 5th, preparation of the meeting agenda and minutes, the meeting with
Mike Kelly on May 20th, full-time construction oversight during operation of the thermal
treatment unit, collection of PCB air monitoring samples every week, transmittal of the air
monitoring results, preparation of wind roses, attendance at the CAB meeting, installation of
the jute mat on Mt. Tilley, laboratory services of Pace Analytical ($4,221), coordination of
project issues and conference calls with the DENR, preparation of daily reports, review and
approval of Shaw's application for payment, and project management. The value of
subcontractor services for this invoice is shown on the attached spreadsheet. This invoice is
slightly higher than prior invoices because the billing period is five, instead of four, weeks.
Please feel free to call me at [phone] if you have any questions or require additional
information.
Regards,
~~
Jim Cloonan, P.E.
Project Manager
/attachment
c: John Funk, Raleigh
EARTH ©T EC H
A Tyco Infrastructure Services Company
Tel e phone
864.234.3000
Fa cs imile
864.234.3069
, INVOICE
NC Dept Of Envir onment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn : Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice
Invoice
Project
Project
Manager
Date 02-JUN-2003
Number263250
Number43116
Contract/P.O. # 6095220110
Reference/Release#
Name Ne Dept Of Nat
Cloonan, James
Resourc es
Bill Through Date 23-MAY-2003
Lump Sum Amount Due This Invoice $
PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
EARTH @)T EC H
A Tyco Infrastructure Services Company
35,610.13
Date: Project No. 43116 , , \ Warren County PCB Detoxification Project Budget Status NC SCO ID No. 6095520110 28-May-03 Costs Through: 23-May-03 Prior Prior Cost Code 01 02 03 04 05 06 07 08 10 11 12 13 14 15 Description Design Review/Bid Package Design Review/Schedule Compliance/Permit Review Bid Package Preparation Constructability/H&S Review Submittals/Meetings Heat & Material Balance Review of Contractor Plans Progress Meetings Engineering Support/PM Construction Construction Oversight Perimeter Air Monitoring Oversight of Startup Oversight of Perf. Demonstration Oversight of Soil Treatment Final Reports Total Costs to Date: SUBCONTRACTORS THIS INVOICE Pace Cherokee CompuChem Winberry TOTAL Percent Invoiced Budget Complete Amount $7,807 100% $7,807.00 $7,151 100% $7,151.00 $9,488 100% $9,488.00 $3,835 100% $3,835.00 $7,462 100% $7,462.00 $24,188 100% $24,188.00 $80,752 89.0% $71,869.28 $76,070 89.0% $67,702.30 $51,918 100.0% $51,917.60 $109,415 89.0% $97,379.55 $24,422 100.0% $24,422 $122,168 100.0% $122,168.00 $324,347 56.3% $182,607.36 $32,110 $881,133 $677,997.10 $4,221.00 $4,221.00 Current Current Percent Invoiced Complete Amount 100% $ -100% $ -100% $ -100% $ -100% $0.00 100% $0.00 91.0% $1,615.04 91.0% $1,521.40 100.0% $0.00 92.0% $3,282.46 100.0% $0.00 100.0% $0.00 65.3% $29,191.23 $ 35,610.13 $ 713,607.22
10 Parewood Drive, Bldg. VI , Suire 500, Greenville, South Caro lin a 29615
May 2, 2003
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending April lsth
Warren County PCB Landfill Detoxification Project
NC SCO ID No. 6095520110
Dear Pat:
Attached is the referenced document. Charges include the project meetings with Shaw/MSR
during the week of April 71
\ preparation of the meeting agenda and minutes, the meeting with
EPA on April 15th, full-time construction oversight during operation of the thermal treatment
unit, collection of PCB air monitoring samples every week, transmittal of the air monitoring
results, oversight of the pilot test for treating clay soils, attendance at the CAB meeting,
implementation of erosion controls for Mt. Tilley, laboratory services of Pace Analytical
($2,079) and CompuChem ($1,201), coordination of project issues and conference calls with
the DENR, preparation of daily reports, review and approval of Shaw's application for
payment, and project management. The value of subcontractor services for this invoice is
shown on the attached spreadsheet. Please feel free to call me at [phone] if you have
any questions or require additional information.
Regards,
-~ (J
Jim Cloonan, P.E.
Project Manager
/attachment
c: John Funk, Raleigh
A Tyco Infrastructure Services Campany
Telephone
864.234.3000
Facsimile
864 234.3069
,
INVOICE
NC Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice
Invoice
Project
Project
Manager
Date 09-MAY-2003
Number260448
Number43116
Contract/P .O. # 6095220110
Reference/Release#
Name Ne Dept Of Nat
Cloonan, James
Resources
Bill Through Date 18-APR-2003
Lump Sum Amount Due This Invoice $
PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
EARTH ©T EC H
A tqca INTERNATIONAL LTD. COMPANY
23,083.08
Date: 2-May-03 Project No. Cost Code 43116 01 02 03 04 05 06 07 08 10 11 12 13 14 15 • Warren County PCB Detoxification Project Budget Status NC SCO ID No. 6095520110 Costs Through: Description Design Review/Bid Package Design Review/Schedule Compliance/Permit Review Bid Package Preparation Constructability/H&S Review Submittals/Meetings Heat & Material Balance Review of Contractor Plans Progress Meetings Engineering Support/PM Construction Construction Oversight Perimeter Air Monitoring Oversight of Startup Oversight of Perf. Demonstration Oversight of Soil Treatment Final Reports Total Costs to Date: SUBCONTRACTORS THIS INVOICE Pace Cherokee CompuChem Winberry TOTAL 18-Apr-03 Budget $7,807 $7,151 $9,488 $3,835 $7,462 $24,188 $80,752 $76,070 $51,918 $109,415 $24,422 $122,168 $324,347 $32,110 $881,133 $2,079.00 $1,201.20 $0.00 $3,280.20 Prior Prior Percent Invoiced Complete Amount 100% $7,807.00 100% $7,151.00 100% $9,488.00 100% $3,835.00 100% $7,462.00 100% $24,188.00 87.1% $70,334.99 87.0% $66,180.90 100.0% $51,917.60 87.0% $95,191.25 100.0% $24,422 100.0% $122,168.00 50.8% $164,768.28 $654,914.02 Current CuJTent Percent Invoiced Complete Amount 100% $ -100% $ -100% $ -100% $ -JOO% $0.00 100% $0.00 89.0% $1,534.29 89.0% $1,521.40 100.0% $0.00 89.0% $2,188.30 100.0% $0.00 100.0% $0.00 56.3% $17,839.08 $ 23,083.08 $ 677,997.10
IO Parewood Drive, Bl dg. VI, Suire 500, Greenville, South Caro l ina 29615
April 10, 2003
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending March 21 st
Warren County PCB Landfill Detoxification Project
NC SCO ID No. 6095520110
Dear Pat:
Attached is the referenced document. Charges include the project meetings with Shaw/MSR
during the week of March 3rd, preparation of the meeting agenda and minutes, full-time
construction oversight during operation of the thermal treatment unit, collection of PCB air
monitoring samples every week, transmittal of the air monitoring results, oversight of the
pilot test for treating clay soils, attendance at the CAB meeting, air monitoring support by
Jerry Winberry ($1,418), evaluation of erosion controls for Mt. Tilley, laboratory services of
Pace Analytical ($1,733) and CompuChem ($441), coordination of project issues and
conference calls with the DENR, preparation of daily reports, review and approval of Shaw's
application for payment, and project management. The value of subcontractor services for
this invoice is shown on the attached spreadsheet. Please feel free to call me at (864) 234-
3056 if you have any questions or require additional information.
Regards,
Jim Cloonan, P.E.
Project Manager
/attachment
c: John Funk, Raleigh
E A R T H @ T E C H
A tqca INTERNATIONAL LTD. COMPANY
Te l ephone
864.234.3000
Facsimi l e .
864.234.3069
INVOICE
NC Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice
Invoice
Project
Project
Manager
Date 14-APR-2003
Number257335
Number43116
Contract/P.O. # 6095220110
Reference/Release#
Name Ne Dept Of Nat
Cloonan, James
Resources
Bill Through Date 21-MAR-2003
Lump Sum Amount Due This Invoice $
PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
E A R T H @ T E C H
A fl,/CD INTERNATIONAL LTD. COMPANY
25,353.39
. • Date: Project No. 43116 10-Apr-03 Cost Code 01 02 03 04 05 06 07 08 10 11 12 13 14 15 Warren County PCB Detoxification Project Budget Status NC SCO ID No. 6095520110 Costs Through: Description Design Review/Bid Package Design Review/Schedule Compliance/Permit Review Bid Package Preparation Constructability/H&S Review Submittals/Meetings Heat & Material Balance Review of Contractor Plans Progress Meetings Engineering Support/PM Construction Construction Oversight Perimeter Air Monitoring Oversight of Startup Oversight of Perf. Demonstration Oversight of Soil Treatment Final Reports Total Costs to Date: SUBCONTRACTORS THIS INVOICE Pace Cherokee CompuChem Winberry TOTAL 21-Mar-03 Budget $7,807 $7,151 $9,488 $3,835 $7,462 $24,188 $80,752 $76,070 $51,918 $109,415 $24,422 $122,168 $324,347 $32,110 $881,133 $1,732.50 $441.00 $1,417.50 $3,591.00 Prior Prior Percent Invoiced Complete Amount 100% $7,807.00 100% $7,151.00 100% $9,488.00 100% $3,835.00 100% $7,462.00 100.0% $24,188.00 84.0% $67,831.68 85.0% $64,659.50 100.0% $51,917.60 84.7% $92,674.70 100.0% $24,422 100.0% $122,168.00 45.0% $145,956.15 $629,560.63 Current Current Percent Invoiced Complete Amount 100% $ -100% $ -100% $ -100% $ -100% $0.00 100% $0.00 87 .1 % $2,503.31 87.0% $1,521.40 100.0% $0.00 87.0% $2,516.55 100.0% $0.00 100.0% $0.00 50.8% $18,812.13 $ 25,353.39 $ 654,914.02
10 Parewood Drive , Bldg . VI, Suite 500, Greenville, South Caro lin a 296 15
February 28, 2003
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending February 21 51
Warren County PCB Landfill Detoxification Project
NC SCO ID No. 6095520110
Dear Pat:
Attached is the referenced document. Charges include the project meetings with Shaw/MSR
during the week of February 3rd, preparation of the meeting agenda and minutes, full-time
construction oversight during operation of the thermal treatment unit, collection of PCB air
monitoring samples every week, transmittal of the air monitoring results, preparation of
Change Order No. 7, development of the pilot test plan for treating clay soils, response to the
letter from Jim Warren, air monitoring support by Jerry Winberry ($3,439), additional
sampling and analysis of Mt. Tilley, laboratory services of Pace Analytical ($23,735) and
CompuCheni ($2,649), coordination of project issues and conference calls with the DENR,
preparation of daily reports, review and approval of Shaw's application for payment, and
project management. The value of subcontractor services for this invoice is shown on the
attached spreadsheet. Please feel free to call me at [phone] if you have any questions
or require additional information.
Regards,
2r~
Jim Cloonan, P.E.
Project Manager
/attachment
c: John Funk, Raleigh
EARTH©T EC H
A tqca INTERNATIONAL LTD. COMPANY
Tele ph one
864 .234.3000
Facsimile
864 .234 .3069 ·
., .
INVOICE
NC Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice
Invoice
Project
Project
Manager
Date 03-MAR-2003
Number251868
Number4 3116
Contract/P .O. # 6095220110
Reference/Release#
Name Ne Dept Of Nat
Cloonan, James
Resources
Bill Through Date 21-FEB-2003
Lump Sum Amount Due This Invoice $
-PLEASE REMIT PAYMENT TO:
MELWNBANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
E A R T H © T E C H
A tqca INTERNATIONAL LTD. COMPANY
58,226.22
Date: 28-Feb-03 Proiect No. Cost Code 43116 01 02 03 04 05 06 07 08 10 11 12 13 14 15 I 'II Warren County PCB Detoxification Project Budget Status NC SCO ID No. 6095520110 Costs Through: Description Design Review/Bid Package Design Review/Schedule Compliance/Permit Review Bid Package Preparation Constructability/H&S Review Submittals/Meetings Heat & Material Balance Review of Contractor Plans Progress Meetings Engineering Support/PM Construction Construction Oversight Perimeter Air Monitoring Oversight of Startup Oversight of Perf. Demonstration Oversight of Soil Treatment Final Reports Total Costs to Date: SUBCONTRACTORS Pace Cherokee CompuChem Winberry TOTAL 21-Feb-03 Bud_get $7,807 $7,151 $9,488 $3,835 $7,462 $24,188 $80,752 $76,070 $51,918 $109,415 $24,422 $122,168 $324,347 $32,110 $881,133 $23,735.25 $362.99 $2,649.15 $3,438.75 $30,186.14 Prior Prior Percent Invoiced Complete Amount 100% $7,807.00 100% $7,151.00 100% $9,488.00 100% $3,835.00 100% $7,462.00 98.0% $23,704.24 81.0% $65,409.12 80.0% $60,856.00 100.0% $51,917.60 80.0% $87,532.18 100.0% $24,422 93.9% $114,715.75 33.0% $107,034.51 $571,334.41 Current Current Percent Invoiced Complete Amount 100% $ -100% $ -100% $ -100% $ -100% $0.00 100.0% $483.76 84.0% $2,422.56 85.0% $3,803.50 100.0% $0.00 84.7% $5,142.52 100.0% $0.00 100.0% $7,452.25 45.0% $38,921.64 $ 58,226.22 $ 629,560.63
10 Patew'ood Drive, Bldg. VI, Suite 500, Greenville, Sou th Carolina 29615
January 30, 2003
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending January 17th
Warren County PCB Landfill Detoxification Project
NC SCO ID No. 6095520110
Dear Pat:
Attached is the referenced document. Charges include the project meetings with Shaw/MSR
during the Performance Demonstration Test (PDT; January 6th through 9th), the meeting with
Dempsey Denton on January 6th, the meeting at the Warren Family Institute on January 71\
the progress and CAB meetings on January 9th, preparation of the meeting agenda and
minutes, full-time construction oversight during operation of the thermal treatment unit, air
monitoring during and after the PDT, air monitoring support by Jerry Winberry ($2,625)
sampling and analysis of Mt. Tilley, laboratory services of Pace Analytical ($4,032) and
CompuChem ($4,851), sampling of the drainage areas below the landfill, coordination of
project issues with the DENR, preparation of daily reports, review and approval of Shaw's
application for payment, and project management. Please feel free to call me at (864) 234-
3056 if you have any questions or require additional information.
Regards,
Jim Cloonan, P.E.
Project Manager
/attachment
c: John Funk, Raleigh
EARTH ©T EC H
A tqca INTERNATIONAL LTD. COMPANY
Telephone
864.234.3000
Facsimile
864 .234.3069
INVOICE
NC Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice
Invoice
Project
Project
Manager
Date 31-JAN-2003
Number248282
Number43116
Contract/P.O. # 6095220110
Reference/Release#
Name Ne Dept Of Nat
Cloonan, James
Resources
Bill Through Date 17-JAN-2003
Lump Sum Amount Due This Invoice $
PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
E A R T H © T E C H
A tqca INTERNATIONAL LTD. COMPANY
31,213.98
Warren County PCB Detoxification Project Budget Status NC SCO ID No. 6095520110 Date: 30-Jan-03 Costs Through: 17-Jan-03 Prior Prior Current Current Percent Invoiced Percent Invoiced Project No. Cost Code Description Budget Complete Amount Complete Amount 43116 Design Review/Bid Package 01 Design Review/Schedule $7,807 100% $7,807.00 100% $ -02 Compliance/Permit Review $7,151 l00% $7,151.00 100% $ -03 Bid Package Preparation $9,488 l00% $9,488.00 100% $ -04 Constructability/H&S Review $3,835 100% $3,835.00 100% $ -Submittals/Meetings 05 Heat & Material Balance $7,462 95% $7,088.90 100% $373.10 06 Review of Contractor Plans $24,188 98.0% $23,704.24 98.0% $0.00 07 Progress Meetings $80,752 79.0% $63,794.08 81.0% $1,615.04 08 Engineering Support/PM $76,070 79.0% $60,095.30 80.0% $760.70 Construction 10 Construction Oversight $51,918 100.0% $51,917.60 100.0% $0.00 11 Perimeter Air Monitoring $109,415 80.0% $87,532.18 80.0% $0.00 12 Oversight of Startup $24,422 l00.0% $24,422 l00.0% $0.00 13 Oversight of Perf. Demonstration $122,168 70.6% $86,250.61 93.9% $28,465.14 14 Oversight of Soil Treatment $324,347 33.0% $107,034.51 33.0% $0.00 15 Final Reports $32, l lO $881,133 $540,120.42 $ 31,213.98 Total Costs to Date: $ 571,334.41
•
January 2, 2003
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending December 20th
Warren County PCB Landfill Detoxification Project
NC SCO ID No. 6095520110
Dear Pat:
Attached is the referenced document. Charges include sampling of the landfill cover on
December 9th and 101\ the pre-meeting on December 10th with Shaw/MSR, the progress
meeting on December 11th, meeting minutes, full-time construction oversight during
operation of the thermal treatment unit, air monitoring for DRE test number 3, coordination
of project issues with the DENR, preparation of daily reports, review and approval of Shaw's
application for payment, and project management. Approximately two percent of this invoice
amount is due to subcontractors (Sunbelt). Please feel free to call me at [phone] if
you have any questions or require additional information.
Regards,
Jim Cloonan, P.E.
Project Manager
/attachment
c: John Funk, Raleigh
..., ' i Warren County PCB Detoxification Project Budget Status NC SCO ID No. 6095520110 Date: 02-Jan-03 Costs Through: 20-Dec-02 Prior Prior Current Current Percent Invoiced Percent Invoiced Project No. Cost Code Description Budget Complete Amount Complete Amount 43116 Design Review/Bid Package 01 Design Review/Schedule $7,807 100% $7,807.00 100% $ -02 Compliance/Permit Review $7,151 100% $7,151.00 100% $ -03 Bid Package Preparation $9,488 100% $9,488.00 100% $ -04 Constructability/H&S Review $3,835 100% $3,835.00 100% $ -Submittals/Meetings 05 Heat & Material Balance $7,462 95% $7,088.90 95% $0.00 06 Review of Contractor Plans $24,188 98.0% $23,704.24 98.0% $0.00 07 Progress Meetings $80,752 77.0% $62,179.04 79.0% $1,615.04 08 Engineering Support/PM $76,070 77.0% $58,573.90 79.0% $1,521.40 Construction 10 Construction Oversight $51,918 100.0% $51,917.60 100.0% $0.00 11 Perimeter Air Monitoring $109,415 80.0% $87,532.18 80.0% $0.00 12 Oversight of Startup $24,422 100.0% $24,422 100.0% $0.00 13 Oversight of Perf. Demonstration $122,168 62.0% $75,744.16 70.6% $10,506.45 14 Oversight of Soil Treatment $324,347 31.0% $100,547.57 33.0% $6,486.94 15 Final Reports $32,110 $881,133 $519,990.59 $ 20,129.83 Total Costs to Date: $ 540,120.42
10 Patew oo d Drive , Bldg. VI, Suite 500, Greenville , S o uth C arol i na 2 96 15
January 2, 2003
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending December 20th
Warren County PCB Landfill Detoxification Project
NC SCO ID No. 6095520110
Dear Pat:
Attached is the referenced document. Charges include sampling of the landfill cover on
December 9th and 10th, the pre-meeting on December 10th with Shaw/MSR, the progress
meeting on December 11 th, meeting minutes, full-time construction oversight during
operation of the thermal treatment unit, air monitoring for DRE test number 3, coordination
of project issues with the DENR, preparation of daily reports, review and approval of Shaw's
application for payment, and project management. Approximately two percent of this invoice
amount is due to subcontractors (Sunbelt). Please feel free to call me at [phone] if
you have any questions or require additional information.
Regards,
Project Manager
/attachment
c: John Funk, Raleigh
E A R T H © T E C H
A tyca INTERNATIONAL LTD. COMPANY
Tel ep h o n e
864 .234.3000
Facs imil e
864.234.3069 .
INVOICE
NC Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice
Invoice
Project
Project
Manager
Date 06-JAN-2003
Number244376
Number43116
Contract/P.O. # 6095220110
Reference/Release#
Name Ne Dept Of Nat
Cloonan, James
Resources
Bill Through Date 20-DEC-2002
Lump Sum Amount Due This Invoice $
PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
EARTH@T EC H
A t11ca INTERNATIONAL LTD. COMPANY
20,129.83
Warren County PCB Detoxification Project Budget Status NC SCO ID No. 6095520110 Dale: 2-Jan-03 Cosls Through: 20-Dec-02 Prior Prior Currenl Current Percenl Invoiced Percent Invoiced Proiecl No. Cost Code Description Budl!;el Complete Amount Complete Amount 43116 Design Review/Bid Package 01 Design Review/Schedule $7,807 100% $7,807.00 100% $ -02 Compliance/Permit Review $7,151 100% $7,151.00 100% $ -03 Bid Package Preparation $9,488 100% $9,488.00 100% $ -04 Conslruclability/H&S Review $3,835 100% $3,835.00 100% $ -Submittals/Meetings 05 Heat & Material Balance $7,462 95% $7,088.90 95% $0.00 06 Review of Conlraclor Plans $24,188 98.0% $23,704.24 98.0% $0.00 07 Progress Meetings $80,752 77.0% $62,179.04 79.0% $1,615.04 08 Engineering Supporl/PM $76,070 77.0% $58,573.90 79.0% $1,521.40 Construction 10 Conslruclion Oversight $51,918 100.0% $51,917.60 100.0% $0.00 11 Perimeter Air Monitoring $109,415 80.0% $87,532.18 80.0% $0.00 12 Oversight of Slarlup $24,422 100.0% $24,422 100.0% $0.00 13 Oversight of Perf. Demonslralion $122,168 62.0% $75,744.16 70.6% $10,506.45 14 Oversight of Soil Trealmenl $324,347 31.0% $100,547.57 33.0% $6,486.94 15 Final Reports $32,110 $881,133 $519,990.59 $ 20,129.83 Total Costs to Date: $ 540,120.42 •
10 Patewood Drive , Bldg. VI, Suite 500, Greenvi lle, South Carolina 29615
December 12, 2002
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending November 22nd
Warren County PCB Landfill Detoxification Project
NC SCO ID No. 6095520110
Dear Pat:
Attached is the referenced document. Charges include the pre-meeting on November 5th with
Shaw/MSR, the progress meeting on November 6th, meeting minutes, full-time construction
oversight during operation of the thermal treatment unit, air monitoring for DRE test number
2, rental of the VOC sampling equipment, analyses by Pace Analytical, installation of a
barometric sensor by AMJ, coordination of project issues with the DENR, preparation of
daily reports, review and approval of Shaw's application for payment, and project
management. Approximately 31 percent of this invoice amount is due to subcontractors
(AMJ, Cherokee, Pace). Please feel free to call me at [phone] if you have any
questions or require additional information.
Regards,
Jim Cloonan, P.E.
Project Manager
/attachment
c: John Funk, Raleigh
EARTH ©T EC H
A tqca INTERNATIONAL LTD. COMPANY
Telephone
864.234.3000
Facsimile
864.234.3069
INVOICE
NC Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice
Invoice
Project
Project
Manager
Date 16-DEC-2002
Number241981
Number43116
Contract/P.O. # 6095220110
Reference/Release#
Name Ne Dept Of Nat
Cloonan, James
Resources
Bill Through Date 22-NOV-2002
Lump Sum Amount Due This Invoice $
PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
33,490.48
~~
~-
'Pa1~~
IZ/2.3/o z_
E A R T H ® T E C H
A tqca INTERNATIONAL LTD. COMPANY
• ' I/ Date: Project No. 43116 12-Dec-02 Cost Code 01 02 03 04 05 06 07 08 10 11 12 13 14 15 Warren County PCB Detoxification Project Budget Status NC SCO ID No. 6095520110 Costs Through: 22-Nov-02 Prior Prior Percent Invoiced Description Budget Complete Amount Design Review/Bid Package Design Review/Schedule $7,807 100% $7,807.00 Compliance/Permit Review $7,151 100% $7,151.00 Bid Package Preparation $9,488 100% $9,488.00 Constructability/H&S Review $3,835 100% $3,835.00 Submittals/Meetings Heat & Material Balance $7,462 95% $7,088.90 Review of Contractor Plans $24,188 98.0% $23,704.24 Progress Meetings $80,752 75.0% $60,564.00 Engineering Support/PM $76,070 75.0% $57,052.50 Construction Construction Oversight $51,918 100.0% $51,917.60 Perimeter Air Monitoring $109,415 78.0% $85,343.88 Oversight of Startup $24,422 100.0% $24,422 Oversight of Perf. Demonstration $122,168 41.6% $50,821.89 Oversight of Soil Treatment $324,347 30.0% $97,304.10 Final Reports $32,110 $881,133 $486,500.11 Total Costs to Date: Current Current Percent Invoiced Complete Amount 100% $ -100% $ -100% $ -100% $ -95% $0.00 98.0% $0.00 77.0% $1,615.04 77.0% $1,52 l.40 100.0% $0.00 80.0% $2,188.30 100.0% $0.00 62.0% $24,922.27 31.0% $3,243.47 $ 33,490.48 $ 519,990.59
10 Pacewood Drive, Bld g. V I , S uit e 500, Gree nvill e, Sout h Ca ro lin a 296 1 5
October 29, 2002
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending October 18th
Warren County PCB Landfill Detoxification Project
NC SCO ID No. 6095520110
Dear Pat:
Attached is the referenced document. Charges include the progress meeting on October 9th,
agenda and minutes for the meeting, a pre-meeting on October 8th with Shaw, construction
oversight during operation of the thermal treatment unit, management of the batch approval
forms, review of the DRE air monitoring data, laboratory analyses by Pace Analytical
($5,780), air monitoring support by Jerry Winberry ($2,363), coordination of project issues
with the DENR, and project management. Please feel free to call me at [phone] if
you have any questions or require additional information.
Regards,
Jim Cloonan, P.E.
Project Manager
/attachment
c: John Funk, Raleigh
E A R T H @ T E C H
A tqca INTERNATIONAL LTD. COMPANY
T elepho n e
864.234.3000
Facsimile
864.234.3069
INVOICE
NC Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice
Invoice
Project
Project
Manager
Date 01-NOV-200/4
Number236293
Number43116
Contract/P.O. # 6095220110
Reference/Release#
Name Ne Dept Of Nat
Cloonan, James
Resources
Bill Through Date 18-OCT-2002
Lump Sum Amount Due This Invoice $
PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
E A R T H @ T E C H
A tqca INTERNATIONAL LTD. COMPANY
29,315.94
Warren County PCB Detoxification Project Budget Status NC SCO ID No. 6095520110 Date: 31-Oct-02 Costs Through: 20-Sep-02 Prior Prior Current Current Percent Invoiced Percent Invoiced Project No. Cost Code Description Budget Complete Amount Complete Amount 43116 Design Review/Bid Package 01 Design Review/Schedule $7,807 100% $7,807.00 100% $ -02 Compliance/Permit Review $7,151 100% $7,151.00 100% $ -03 Bid Package Preparation $9,488 100% $9,488.00 100% $ -04 Constructability/H&S Review $3,835 100% $3,835.00 100% $ -Submittals/Meetings 05 Heat & Material Balance $7,462 95% $7,088.90 95% $0.00 06 Review of Contractor Plans $24,188 98.0% $23,704.24 98.0% $0.00 07 Progress Meetings $80,752 72.0% $58,141.44 75.0% $2,422.56 08 Engineering Support/PM $76,070 72.0% $54,770.40 75.0% $2,282.10 Construction IO Construction Oversight $51,918 100.0% $51,917.60 100.0% $0.00 11 Perimeter Air Monitoring $109,415 76.0% $83,155.57 78.0% $2,188.30 12 Oversight of Startup $24,422 100.0% $24,422 100.0% $0.00 13 Oversight of Perf. Demonstration $122,168 33.6% $41,048.45 41.6% $9,773.44 14 Oversight of Soil Treatment $324,347 26.1% $84,654.57 30.0% $12,649.53 15 Final Reports $32,110 $881,133 $457,184.17 $ 29,315.94 Total Costs to Date: $ 486,500.11 ..
f
10 Patewood Drive, Bldg. VI, Suite 500, Greenville, South Carolina 29615
September 30, 2002
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending September 20th
Warren County PCB Landfill Detoxification Project
NC SCO ID No. 6095520110
Dear Pat:
Attached is the referenced document. Charges include the pre-meeting on September 10th
with Shaw/MSR, the progress meeting on September 11th, meeting minutes, full-time
construction oversight during operation of the thermal treatment unit, air monitoring support
by Jerry Winberry, rental of the VOC sampling equipment, coordination of project issues
with the DENR, preparation of daily reports, review and approval of Shaw's application for
payment, and project management. Please feel free to call me at [phone] if you have
any questions or require additional information.
Regards,
(j~(j~
Jim Cloonan, P.E.
Project Manager
/attachment
c: John Funk, Raleigh
EARTH ©T EC H
A tqca INTERNATIONAL LTD. COMPANY
Telephone
864 234.3000
facsimile
864.234.3069
f .,,,
INVOICE
NC Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice
Invoice
Project
Project
Manager
Date 07-OCT-2002
Number232237
Number43116
Contract/P.O. # 6095220110
Reference/Release#
Name Ne Dept Of Nat
Cloonan, James
Resources
Bill Through Date 20-SEP-2002
Lump Sum Amount Due This Invoice $
PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
E A R T H © T E C H
A t11ca INTERNATIONAL LTD. COMPANY
20,171.99
Warren County PCB Detoxification I Project Budget Status NC SCO ID No. 6095520110 Date: 30-Sep-02 Costs Through: 20-Sep-02 Prior Prior Current Current Percent Invoiced Percent Invoiced Project No. Cost Code Description Budget Complete Amount Complete Amount 43116 Design Review/Bid Package 01 Design Review/Schedule $7,807 100% $7,807.00 100% $ -02 Compliance/Permit Review $7,151 100% $7,151.00 100% $ -03 Bid Package Preparation $9,488 100% $9,488.00 100% $ -04 Constructability/H&S Review $3,835 100% $3,835.00 100% $ -Submittals/Meetings 05 Heat & Material Balance $7,462 95% $7,088.90 95% $0.00 06 Review of Contractor Plans $24,188 98.0% $23,704.24 98.0% $0.00 07 Progress Meetings $80,752 72.0% $58,141.44 72.0% $0.00 08 Engineering Support/PM $76,070 72.0% $54,770.40 72.0% $0.00 Construction 10 Construction Oversight $51,918 100.0% $51,917.60 100.0% $0.00 11 Perimeter Air Monitoring $109,415 76.0% $83,155.57 76.0% $0.00 12 Oversight of Startup $24,422 100.0% $24,422 100.0% $0.00 13 Oversight of Perf. Demonstration $122,168 25.0% $30,542.00 33.6% $10,506.45 14 Oversight of Soil Treatment $324,347 23.1% $74,989.03 26.1% $9,665.54 15 Final Reports $32,110 $881,133 $437,012.18 $ 20,171.99 Total Costs to Date: $ 457,184.17
........
r
.... 10 Patewood Drive, Bldg. VI, Suire 500, Gree nvill e, South Carolina 29615
September 12, 2002
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending August 23rd
Warren County PCB Landfill Detoxification Project
NC SCO ID No. 6095520110
Dear Pat:
Attached is the referenced document. Charges include the progress meeting on August 7th,
meeting minutes, full-time construction oversight during start-up of the thermal treatment
unit, computer connections to the meteorological station, payment for the meteorological
station (invoice was just received), rental of monitoring equipment from Cherokee, air
monitoring support by Jerry Winberry, oversight of the weigh belt calibration, a meeting with
Shaw/MSR at the site on August 12th to discuss project delays, coordination of project issues
with the DENR, preparation of daily reports, review and approval of Shaw's application for
payment, and project management. Over one third of the costs this month are due to
subcontracting and equipment purchase or rental. Please feel free to call me at (864) 234-
3056 if you have any questions or require additional information.
Regards,
Jim Cloonan, P.E.
Project Manager
/attachment
c: John Funk, Raleigh
E A R T H © T E C H
A tqca INTERNATIONAL LTD. COMPANY
Telephone
864.234.3000
Facsirnile
864.234.3069
I" · 1uvo1cE Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
NC Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Invoice
Invoice
Project
Project
Manager
Date 13-SEP-2002
Number229263
Number43116
Name Ne Dept Of Nat
Cloonan, James
Resources
Contract/P.O. # 6095220110
Reference/Release#
Bill Through Date 23-AUG-2002
Lump Sum Amount Due This Invoice $
~.-.~L r-J
(7 ar~~ J -
PLEASE REMIT PAYMENT TO:
MELWNBANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
"/J tLt l;) ad~
CJ/1v /o 2-
E A R T H © T E C H
A tqca INTERNATIONAL LTD. COMPANY
~ ,,I Warren County PCB Detoxification Project Budget Status NC SCO ID No. 6095520110 Date: 12-Sep-02 Costs Through: 23-Aug-02 Prior Prior Current Current Percent Invoiced Percent Invoiced Project No. Cost Code Description Budget Complete Amount Complete Amount 43116 Design Review/Bid Package 01 Design Review/Schedule $7,807 100% $7,807.00 100% $ -02 Compliance/Permit Review $7,151 100% $7,151.00 100% $ -03 Bid Package Preparation $9,488 100% $9,488.00 100% $ -04 Constructability/H&S Review $3,835 100% $3,835.00 100% $ -Submittals/Meetings 05 Heat & Material Balance $7,462 95% $7,088.90 95% $0.00 06 Review of Contractor Plans $24,188 98.0% $23,704.24 98.0% $0.00 07 Progress Meetings $80,752 68.0% $54,911.36 72.0% $3,230.08 08 Engineering Support/PM $76,070 70.0% $53,249.00 72.0% $1,521.40 Construction 10 Construction Oversight $51,918 100.0% $51,917.60 100.0% $0.00 11 Perimeter Air Monitoring $109,415 76.0% $83,155.57 76.0% $0.00 12 Oversight of Startup $24,422 92.3% $22,542.10 100.0% $1,879.90 13 Oversight of Perf. Demonstration $122,168 25.0% $30,542.00 14 Oversight of Soil Treatment $324,347 20.0% $64,869.40 23.1% $10,119.63 15 Final Reports $32,110 $881,133 $389,719.17 $ 47,293.01 Total Costs to Date: $ 437,012.18
10 l'atewood Drive, Bldg. VI, Suite 500, Greenville, South Carolina 29615
July 26, 2002
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending July 19th
Warren County PCB Landfill Detoxification Project
NC SCO ID No. 6095520110
Dear Pat:
Attached is the referenced document. Charges include the progress meeting on July 2nd,
meeting minutes, part-time construction oversight during mobilization of the thermal
treatment unit, coordination of repairs to the meteorological station, submittal of the draft
heat and material balance, setup of the site computer to allow e-mailing of daily reports,
purchase of the hand-held organic vapor analyzer, rental of monitoring equipment from
Cherokee, concrete cylinder breaks (just got invoice from Geotechnics), air monitoring
support by Jerry Winberry, coordination of project issues with the DENR, and project
manage_ment. One third of the costs this month are due to subcontracting and materials.
Please feel free to call me at [phone] if you have any questions or require additional
information.
Regards,
<1'~
Jim Cloonan, P.E.
Project Manager
/attachment
c: John Funk, Raleigh
EARTH @ T EC H
A tqca INTERNATIONAL LTD. COMPANY
Telephone
864.234 3000
facsimile
864 234.3069
INVOICE
NC Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice
Invoice
Project
Project
Manager
Date 29-JUL-2002
Number223339
Number43116
Contract/P.O. # 6095220110
Reference/Release#
Name Ne Dept Of Nat
Cloonan, James
Resources
Bill Through Date 19-JUL-2002
Lump Sum Amount Due This Invoice $
PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
E A R T H © T E C H
A t11ca INTERNATIONAL LTD. COMPANY
26,612.03
Warren County PCB Detoxification Project Budget Status NC SCO ID No. 6095520110 Date: 26-Jul-02 Costs Through: 19-Jul-02 Prior Prior Current Current Percent Invoiced Percent Invoiced Project No. Cost Code Description Budget Complete Amount Complete Amount 43116 Design Review/Bid Package 01 Design Review/Schedule $7,807 100% $7,807.00 100% $ -02 Compliance/Permit Review $7,151 100% $7,151.00 100% $ -03 Bid Package Preparation $9,488 100% $9,488.00 100% $ -04 Constructability/H&S Review $3,835 100% $3,835.00 100% $ -Subrnittals/Meetings 05 Heat & Material Balance $7,462 90% $6,715.80 95% $373.10 06 Review of Contractor Plans $24,188 97.0% $23,462.36 98.0% $241.88 07 Progress Meetings $80,752 65.0% $52,488.80 68.0% $2,422.56 08 Engineering Support/PM $76,070 67.0% $50,966.90 70.0% $2,282.10 Construction 10 Construction Oversight $51,918 100.0% $51,917.60 100.0% $0.00 11 Perimeter Air Monitoring $109,415 75.0% $82,061.42 76.0% $1,094.15 12 Oversight of Startup $24,423 76.0% $18,561.21 92.3% $3,980.89 13 Oversight of Perf. Demonstration $122,168 14 Oversight of Soil Treatment $324,347 15.0% $48,652.05 20.0% $16,217.35 15 Final Reports $32,110 $881,133 $363,107.14 $ 26,612.03 Total Costs to Date: $ 389,719.17 ~ •
Date
November-00
June-02
SPENDING FORECAST -EARTH TECH
WARREN COUNTY PCB LANDFILL DETOXIFICATION
Activity Estimated Value
$881,133
$16,227
August 23, 2002
Original Budget
Change Order No. 1
Spent to Date $437,011
$71,195
$20,000
$28,760
Pending Air Monitoring (Pace)
Pending Jerry Winberry
Final Project Reports
Remaining Labor/Expense Funds
Estimated monthly labor/expense cost
DJ @ 240 hrs/month * $49/hr
Funk@ 70 hrs/month* $101/hr
Cloonan@ 50 hrs/month* $120/hr
Gibbons/Greer @ 30 hrs/month * $55/hr
Expenses (mule, travel, per diems, etc.)
Projected Monthly Labor/Expense Costs
Contingency @ 10%
Total Monthly T&M Costs
Months remaining in budget
$340,394
$11,760
$7,070
$6,000
$1,770
$2,500
$29,100
$2,910
$32,010
10.6
,, 10 Parewood Drive, Bldg. VI, Suite 500, Greenville, South Carolina 29615
July 11, 2002
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending June 25th
Warren County PCB Landfill Detoxification Project
NC SCO ID No. 6095520110
Dear Pat:
Attached is the referenced document. Charges include the progress meeting on June 5th, part-
time construction oversight during mobilization of the thermal treatment unit, installation of
the meteorological station, revisions to the Air Monitoring Plan based on the meeting at the
site on May l 5
\ attendance at the open house on June 23rd, purchase of the hand-held PM I 0
meter, installation of the, three air monitoring stations by KPH Trucking, air monitoring
support by Jerry Winberry, coordination of project issues with the DENR, and project
management. Most of the costs this month are due to subcontracting and materials. Please
feel free to call me at [phone] if you have any questions or require additional
information.
Regards,
Jim Cloonan, P.E.
Project Manager
/attachment
c: John Funk, Raleigh
EAR T H ©T EC M
A t11ca INTERNATIONAL LTD. COMPANY
Telephone
864.234.3000
Facsimile
864.234.3069
lNVOICE
NC Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice
Invoice
Project
Project
Manager
Date 15-JUL-2002
Number221188
Number43116
Contract/P.O. # 6095220110
Reference/Release#
Name Ne Dept Of Nat
Cloonan, James
Resources
Bill Through Date 21-JUN-2002
Lump Sum Amount Due This Invoice $
PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
E A R T H @ T E C H
A tqca INTERNATIONAL LTD. COMPANY
30,345.42
Warren County PCB Detoxification Project Budget Status NC SCO ID No. 6095520110 Date: 10-Jul-02 Costs Through: 25-Jun-02 Prior Prior Current Current Percent Invoiced Percent Invoiced Project No. Cost Code Description Budget Complete Amount Complete Amount 43116 Design Review/Bid Package 01 Design Review/Schedule $7,807 100% $7,807.00 100% $ -02 Compliance/Permit Review $7,151 100% $7,151.00 100% $ -03 Bid Package Preparation $9,488 100% $9,488.00 100% $ -04 Constructability/H&S Review $3,835 100% $3,835.00 100% $ -Submittals/Meetings 05 Heat & Material Balance $7,462 80% $5,969.60 90% $746.20 06 Review of Contractor Plans $24,188 96.0% $23,220.48 97.0% $241.88 07 Progress Meetings $80,752 63.0% $50,873.76 65.0% $1,615.04 08 Engineering Support/PM $76,070 65.0% $49,445.50 67.0% $1,521.40 Construction 10 Construction Oversight $51,918 100.0% $51,917.60 100.0% $0.00 11 Perimeter Air Monitoring $109,415 73.0% $79,873.12 75.0% $2,188.30 12 Oversight of Startup $24,423 44.0% $10,745.96 76.0% $7,815.24 13 Oversight of Perf. Demonstration $122,168 14 Oversight of Soil Treatment $324,347 10.0% $32,434.70 15.0% $16,217.35 15 Final Reports $32,110 $881,133 $332,761.72 $ 30,345.42 Total Costs to Date: $ 363,107.14
10 Patewood Drive, Bldg. VI, Suire 500 , Greenville, South Carolina 29615
June 4, 2002
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending May 24th
Warren County Detoxification Oversight Project
Earth Tech Project No. 43116
Dear Pat:
Attached is the referenced document. Costs include review of Shaw's application for
payment, preparation of the heat and material balance, part-time construction
management for site visits and inspection of deliveries during startup, rental of the VOC
samplers, cleaning of the VOC canisters, installation of the meteorological station, the
monthly progress meeting, an air meeting at the site on May 16th, revisions to the Air
Monitoring Plan, an agenda and history for the progress meeting, and project
management.
Please feel free to call me at [phone] if you have any questions or require
additional information.
Regards,
Jim Cloonan, P.E.
Project Manager
/attachments
EARTH ®T EC H
A tqca INTERNATIONAL LTD. COMPANY
T e lep hon e
864.234.3000
Facsimile
864.234.3069
INVOICE
NC Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice
Invoice
Project
Project
Manager
Date 07-JUN-2002
Number215528
Number43116
Contract/P.O. # 6095220110
Reference/Release#
Name Ne Dept Of Nat
Cloonan, James
Resources
Bill Through Date 24-MAY-2002
Lump Sum Amount Due This Invoice $
PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
E A R T H © T E C H
A tqca INTERNATIONAL LTD. COMPANY
25,015.04
Warren County PCB Detoxification Project Budget Status NC SCO ID No. 6095520110 Date: 31-May-02 Costs Through: 24-May-02 Prior Prior Current Current Percent Invoiced Percent Invoiced Project No. Cost Code Description Budget Complete Amount Complete Amount 43116 Design Review/Bid Package 01 Design Review/Schedule $7,807 100% $7,807.00 100% $ -02 Compliance/Permit Review $7,151 100% $7,151.00 100% $ -03 Bid Package Preparation $9,488 100% $9,488.00 100% $ -04 Constructability/H&S Review $3,835 100% $3,835.00 100% $ -Submittals/Meetings 05 Heat & Material Balance $7,462 40% $2,984.80 80% $2,984.80 06 Review of Contractor Plans $24,188 96.0% $23,220.48 96.0% $0.00 07 Progress Meetings $80,752 60.0% $48,451.20 63.0% $2,422.56 08 Engineering Support/PM $76,070 62.0% $47,163.40 65.0% $2,282.10 Construction 10 Construction Oversight $51,918 100.0% $51,917.60 100.0% $0.00 11 Perimeter Air Monitoring $109,415 68.0% $74,402.36 73.0% $5,470.76 12 Oversight of Startup $24,423 2.1% $512.88 44.0% $10,233.09 13 Oversight of Perf. Demonstration $122,168 14 Oversight of Soil Treatment $324,347 9.5% $30,812.97 10.0% $1,621.74 15 Final Reports $32,110 $881,133 $307,746.68 $ 25,015.04 Total Costs to Date: $ 332,761.72 '
/
IO Parewood Drive , Bldg. VI, Suire 500, Greenville, South Carolina 296 15
May 2, 2002
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending April 19th
Warren County Detoxification Oversight Project
Earth Tech Project No. 43116
Dear Pat:
Attached is the referenced document. Costs include review of IT submittals and their
application for payment, preparation of the heat and material balance, part-time
construction management for site visits and inspection of deliveries, coordination of the
meteorological station installation, the monthly progress meeting held via conference
call, an agenda and history for the progress meeting, and project management.
Also attached is a change order for the repairs to the erosion control measures that were
completed in February. Please feel free to call me at [phone] if you have any
questions or require additional information.
Regards,
Jim Cloonan, P.E.
Project Manager
/attachments
EARTH ©T EC H
A tqca INTERNATIONAL LTD. COMPANY
Telephone
864.234.3000
Facsimile
864.234.3069
...
INVOICE
NC Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice
Invoice
Project
Project
Manager
Date 08-MAY-2002
Number212494
Number43116
Contract/P.O. # 6095220110
Reference/Release#
Name Ne Dept Of Nat
Cloonan, James
Resources
Bill Through Date 19-APR-2002
Lump Sum Amount Due This Invoice $
PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
A 'b,ca INTERNATIONAL LTD. COMPANY
7,119.71
~~L
F~·
Ja±~'-4.J
.s-/ 1.s-/02-
Warren County PCB Detoxification Project Budget Status NC SCO ID No. 6095520110 Date: 2-May-02 Costs Through: 19-Apr-02 Prior Prior Current Current Percent Invoiced Percent Invoiced Project No. Cost Code Description Budget Complete Amount Complete Amount 43116 Design Review/Bid Package 01 Design Review/Schedule $7,807 100% $7,807.00 100% $ -02 Compliance/Permit Review $7,151 100% $7,151.00 100% $ -03 Bid Package Preparation $9,488 100% $9,488.00 100% $ -04 Constructability/H&S Review $3,835 100% $3,835.00 100% $ -Submittals/Meetings 05 Heat & Material Balance $7,462 0% $0.00 40% $2,984.80 06 Review of Contractor Plans $24,188 96.0% $23,220.48 96.0% $0.00 07 Progress Meetings $80,752 58.0% $46,836.16 60.0% $1,615.04 08 Engineering Support/PM $76,070 60.8% $46,250.56 62.0% $912.84 Construction 10 Construction Oversight $51,918 100.0% $51,917.60 100.0% $0.00 11 Perimeter Air Monitoring $109,415 67.0% $73,308.20 68.0% $1,094.15 12 Oversight of Startup $24,423 0.0% $0.00 2.1% $512.88 13 Oversight of Perf. Demonstration $122,168 14 Oversight of Soil Treatment $324,347 9.5% $30,812.97 9.5% $0.00 15 Final Reports $32,110 $881,133 $300,626.97 $ 7,119.71 Total Costs to Date: $ 307,746.68 r
10 Pacewood Drive, Bl dg VI , Suire 500, Greenvil le, Sou th Ca rolin a 29615
April 29, 2002
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Change Order No. I
Warren County Detoxification Oversight Project
NC SCO ID No. 010440101A
Dear Pat:
Attached is Earth Tech's Change Order No. I for the referenced contract. The change
order covers repairs to the erosion and control features at the site that were completed in
February.
If the change order appears acceptable, please provide me written approval via letter or e-
mail. Please feel free to call me at [phone] if you have any questions or require
additional information.
Regards,
Jim Cloonan, P.E.
Project Manager
/attachment
c: John Funk, Raleigh
EARTH ©T EC H
A tqca INTERNATIONAL LTD. COMPANY
Te lephone
864.234.3000
Facsimile
864.234.3069
10 Patewood Dr. Bldg. VI , Ste 500
Greenville, SC 29687
[phone] fax [phone]
Customer
Name
Address
City
Phone
Qty
NCDENR Attn: Pat Backus
401 Oberlin Road, Suite 150
Raleigh State SC ZIP 27605 --[phone] ext. 308
Description
Invoice No. ET-43116
INVOICE !!!!!!!!
Date
Order No.
Rep
FOB
Unit Price
4/26/2002
43316.10
TOTAL
Repairs to erosion control features at Warren Co. PCB
Landfill site to remedy inspection deficiencies:
1 KPH Trucking & Landscaping $9,677.50 $9,677.50
(grading contractor)
1 HICO Electrical Contracting $883.70 $883.70
1 Sump pump (1/2 HP) $300.70 $300.70
1 Earth Tech OH/Profit (20%) $2,172.38 $2,172.38
1 Earth Tech Labor and Expenses $3,193.00 $3,193.00
SubTotal $16,227.28
Shipping & Handling $0.00
Taxes State
'
TOTAL $16,227.28
Backup tor costs is attached.
701 Corporate Center Drive, Suite 475, Raleigh, North Caroli_na 276,
February 20, 2002
Mr. Gary Duke, P.E.
Project Manager
IT Corporation
200 Horizon Center Boulevard
Trenton, NJ 08691-1904
Reference: Warren County PCB Landfill
Erosion and Sediment Control Measures
NC SCO ID No. 010440101A
VIA E-MAIL FOUOWED BY CERTIFIED MAIL
Dear Mr. Duke:
IT Corporation is hereby notified that the work of controlling erosion and subsequent
sedimentation at the Warrell; County PCB Landfill had not been performed in a
satisfactory manner.
As you are aware, the design of the concrete containment slabs caused water to
concentrate at one point in the vicinity of Slab #4 sump. Stormwater has overflowed this
point and caused severe erosion of the slope on the west side of the site. To attempt to
correct this situation, IT, through it's subcontractor KPH Trucking/Landscaping, Inc.,
installed hay bales on the west side of Slab #4 inside the containment curb. The work
was performed by KPH on January 16, 2002 in accordance with the instructions provided
by IT's site manager, Mr. Bill Gallagher, in his letter of January 161h. Earth Tech visited
the site on January 30th and noted severe erosion of the west side of the site to such an
extent that an eight to ten foot section of the 6-inch water main was exposed and
undercut. The hay bales at Slab #4 were clearly ineffective in controlling erosion, and
the extent of damage to the site caused by erosion was greater on the 301h than on the 161h.
Digital photographs of the deteriorated conditions at the site were taken by Earth Tech
and Department of Environment and Natural Resources (DENR) personnel and sent to
you electronically on the 30th• The situation of the 30th was such that DENR was
notified of a violation of its erosion and sediment control permit on February 4lh due to
the ineffectiveness of the controls instituted by IT Corporation in controlling erosion at
the site, and due to IT Corporation not properly maintaining the control measures and
structures. Also documented in the photographs was the severe erosion on the landfill
slope to the east of Slab #1 and subsequent sediment buildup, erosion at the end of the
pole barn roof drain culvert, and lack of vegetation on the southwest corner of the site.
As a further complication, KPH informed the Earth Tech site manager, Dennis Jones, that
they had not been paid for previous work and were unwilling to perform additional work
for IT until they were paid and the bankruptcy payment issues had been resolved. Due to
the emergency nature of the potential permit violation and to prevent further damage to
the site, DENR requested that Earth Tech undertake immediate measures to repair the
damage to the site caused by erosion and to put in place measures to minimize further
damage and erosion. Due to your illness, Earth Tech notified Mr. Bill Gallagher by
phone on February 1, 2002 of the DENR's intent to have Earth Tech undertake the
EARTH@T EC H
Telephone
Facsimile
Mr. Gary Duke, P.E.
February 20, 2002
Page 2 of 2
repairs. Mr. Gallagher acknowledged that Earth Tech would do the work, and we
requested that Mr. Gallagher so notify you.
On February 4, 2002, KPH, under.subcontract with Earth Tech, mobilized to the landfill
site to repair erosion damage to the water main, install new seed and netting on the east
hillside, cleanout the west sediment basin, repair erosion at the roof drain culvert, and .
seed the southwest comer of site. Earth Tech also subcontracted with HICO to run a
temporary electric line from the trailers to the Slab #4 sump and to install a 90-gpm pump
in the sump. The sump pump was installed to address your specific concern that the
containment curb not be saw cut to allow for controlled drainage of the slab. All work
was completed on February 81 2002.
The costs incurred by DENR to perform the above work pursuant to Article 28 of the
General Conditions totals $16,227.28, as follows:
KPH Trucking
HICO Electric
Grainger (sump pump)
Subcontract sub-total
Earth Tech 20% overhead and profit
Subcontract total
Earth Tech labor: Jones, 40 hrs@ $55/hr
Funk, 6 hrs @ $98/hr
Jones per diem, 5 days at $81/day
Total change order
$9,677.50
$883.70
$300.70
. $10,861.90
$2,172.38
$13,034.28
$2,200.00
$588.00
405.00
$16,227.28
The amount of $16,227.28 will be deducted from the current retainage on your contract
through a change order. Please feel free to call me at [phone] if you have any
questions or require additional information.
Sincerely,
Earth Tech, Inc.
Jim Cloonan, P.E.
Project Manager
c: Pat Backus, NCDENR
Zack Abengunrin, SCO
Bi11 Gallagher, IT
John Funk
.,
NORTH CAROLINA DEPARTMENT OF ENVIRONMENT AND NA.TU/UL RESOUR•r~.~--
UM SECTION: 3800 Barrett Dri J 28 ii Service Center: ei h 27699-16
~~~~~~~~~--~~ . Person
Address:_.L..1,..::...:z..i.c;i._-l.:.::u:i...u.-i.,,;)..'"""=.la..l.-~l..,::!.;:.1..~-----l::i.:u...iw!.Jr:+.Q:~....£.::..li.:--l-1.:....a.-lk:.....a..-1---...,;...---
J. Project ~ion SJ2. I {pC:1,,./ Pictures: No \zt? Yes □ · I Prints □ Slides a · Digital a Video a I
2. Weather and Soil Conditions ,:;;S(..,( p...",J'r'
1
3 ~ ! Scf .v 8t3t'..E '-----------.....::;.... ______ __.
3. Is site currently under notice of violation? Yes D No ~
4. ls the site in compliance with the S.P.C.A. and the rules? . Yes a No \,(') Ifno, check violations below: _
S. Violations: r-· ·
□ L No approved plan, G.S. J 13A-S7(4) and ISA NCAC 4B.0007(c) 0 g. Inadequate buffer zone, G.S. 113A-57(1)
~-Failure to follow approved plan, G.S. I 13A-6l.l ah. Graded slopes and fills too steep, G.S. 113A-S7(2) I'□~-Failure to submit revised plan, G.S. I 13A -S4.l(b) and or ISA NCAC 4B.0024 (d)
JSA NCAC 4B.0018(a) . 0 i. Unprotected exposed slopes, G.S. 113A-S7(2)
ad. Failure to provide adequate groundcover, G.S. 1 l 3A-S7(3) and □ j. Failure to maintain erosion control measures,
ISA NCAC 4B.0007(b) or JSA NCAC4B.0024(e) JSA NCAC 4B.0013
De. Insufficient measures to retain sediment on site, G.S. ll3A-S7(3) □ Jc. Other(dcscnbe)'--------------
.J.eif. Failure to take all reasonable measures, JSA NCAC 4B.000S 4 ~ NPDES Permit Vi.olation? Yes ;;!) No □ Describe~-~L~~'E..~-+\-~--'-~V::::...=:f.<...::c==0~~~---=~-~-,..,,,...-----
7. Has sedimentation damage occurred since last inspection? Yes D If yes, where? (check all that apply): No
Lake/natural watercourse on the tract □ Lake/natural watercourse off the tract □ Other property □
Description: -
Degree of damage: Slight □ Moderate D Severe □
8. Contact made with (Name) t:,...,O C NL aµ u(TL Title -; . , ,
Inspection Report given D or sen~ to Person Financially Responsible Date given/sent ,(2 / ,' 5GJ/ Q ir O P / () '/f() ~ 9. Corrective actions needed: __________________________________ _
.:SL O Pe.. ( 1J::\ fc'r \:\-(h) l. &cC1JI> Th
Report by: \U i½-6ce_L 'r 5_A, k,,J,U. 't/l:.5 Others present;.__ _________________ _
Date of Inspection: o I /ds / oa; Time arriving at site: I l : I S
·(§)? ffT 0A ~L U.S
Time leaving site: 1 · l : 4 0
•Jun-14-06 OB:12A KP HAWKINS
KPH TRUCKING AND LANDSCAPING,
P. 0 . Box 129
Macon, NC 27551
{919) 257-1026 FAX [phone]
I .SILL :0 -~
I I~ Tc;c;ti
70 I Corponslc: llrive
Suili: 475
RJiicigh,N .C.2.7607
I ITEM rMi~
I
I
· Misc
Mi~
Mi:1e
Mi!ie
Misc
Mi~
Mi~
Misc
Mi!;C
DESCRIPTION
-Miscellancou9'R~j11Ur or erosion damllar .111 the Warren
County PCB l.ondfill.W~ County, North Carofuw ..
Work to include fill ao~on (eatwc on Wc:9l side of the
wna,;h: wtmtAinment stl\K;lun. w.lh M-lite materials
including on-)il&: AUC stone includinl bnclc filllni; and
a,mp&A!ting around the c,eposed (,-.inch PVC waler m.;iin,
elem-out lhe ,;edimcnt.ation bn,in 00 the we.'lt :ride or
th~!Mdfill site, r~--~'Cd hate areas on the southwest i:ide
of the luntlfill ~ite,rc-:Knl. :stabilu..c: iuld mulch. on lhc
ea<U hillside in the~ of the light polas, JC•!ICW Uic
north hilhiJc ~, the c:onadc sl~un= and the
lined storm water pond, IMkl rip rap and h3)' bales al the
di~Jiarx~ nf the: concrete culvert &vm pol&: hou't) mt>f
drain.,; on the wal side or-bllllllill.
-~Jlm1~1u.'llhoclchoc
-M i.~c llancoull/Umm."ID dumJl truck
-f,.Ai,1Cell:u1eMWtractor
-Mi!1cdlam."0Ulii(6)rnen @27.lOea.
-Mi~11At\MUY(3)mcn@27.50ui.
-Misccllllil(..-OU:i/Juh.: martini;
-l\,f;scena11eous/limc,sccd,fcrtili:ll.-r&ii1r11w
-Mi!1ecl)am."Ou:i/rip-n1J1
-Mise1!1lru1oou.~
-Subtotal
Thunk yo11 for Lhc opportunity lo 8'.TVC ynu.
I
257 1026+ P.
QTY
DATE
2/S/%002
Invoice
INVOICE NO.
t ···--=t·· TERMS DUE DATE
. . ...
1 >oo on rccc.-ipt 2/s/loo1.
. ··-~-·-···
RATE
0.0<)
24 7HIO
10 50.00
20 4S.OO
)8 16S.OO
7 12.50
2,000 0,60
I l,030.!Xl
lU G0.00
I 100.nn
AMOUNT
0.00
1.800.00
500.00
'XIO.OCJ
2.970:00
577.50
1,200.110
1,ol0.00
6()(),()0
100.00
9,6Tl.50
:Sll.677.5IJ
HICO ELECTRICAL CONTRACTING
1216 Elmira Ave.
DURHAM, N.C. 2n07
Phone: [phone]
TO--=~=--=.c..-...L-T....x:;_~-----
DATE COMPLETED
Signature _____________________ _
Work ordered by __________________ _
I hereby acknowledge the salisfactory completion of the above described work.
J@~ DfrIJW@O©~·
002668
ORDER TAKEN BY
{g1)AyWQRK 0 CONTRACT • □ EXTI
JOB NAME/NUMBER
,J' '4 I ... PACKING LIST SOLO TD ACCOUNT 0 8 5 6 9 3 7 7 01 EARTH TECH 701 CORPORATE DR ·■,llllll\1\:1:1111111::~!\\ll\r~~i°~~i~~~E2 08: 54 EMPLOYEE 3CHG PAGE NO 1 ofl RALEIGH · NC 27607-000 DEPARTMENT NUMBER REQUISITIONER TELEPHONE NUMBER !PROJECT/JOB NUMBER 9-19854_62_00 r:aa~::~.-... !TU,U>~IPTION rrt:;1:,::t::::::i:s:it~i:&g:v:i~sr:::si~&u::1:t::1trn:n1:1n:rr>::::::: •::-Upon the return for credit end/or replacement of the ebove listed Grainger productlsl, cw;tom■r warran11 end repreaenta that no property damage or 'personal Injury has resulted from uae of returned producUsl end customer further 1greu that It will not assert any claim 1g1lnat W.W. Grainger, Inc., lta subsidiaries and divisions or Its supplier• In any auit Involving the above listed producttal. GRAINGE& DIV of W.W.GRAINGER, INC. SAP DELIVERY 6068971898 DRIVE T 88 NC 27604-2878 CASH REC'D/PAID 1:]~,1mi~~:\\:\\\\l\\\\\\j\ INVOICE Will FOLLOW SALES TERMS AND CONDITIONS ON REVERSE SIDE THANKYOUFORYOURORDER FREIGHT TERMS I DATE SHIPPED/PICKED UP PPA TAXI UNIT Pfil T I .2. ~J !.7..5 I c,rtlty that If I am purchasing the meterlel(sl u "materlala of trade" u defined In the Haz1rdou1 Materials Regulations In Title -49 of the Code of Federal Regul1tlona. I Intend to UH the m111rlal(1) In direct aupport of my principal business (which la not tranaportationl, and I do not Intend 10 resell the materl■I, or transport tham In a vehicle olhar then my own. TAX TOTAL TOTAL 2 0.1 '. .7§ ... \\.:-:// {){ :ff;\ 18.32 300.07 111111111111 lllll 111111111111111 11111 1111111111 1111111111111 Visit our web site @ www.grainger.com · . ._J .... ----···--·-·--·· -------------·-
10 Patewo o d Drive , Bldg. Vl , Suite 500 , Greenville, South Carolina 29615
April 29, 2002
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Change Order No. 1
Warren County Detoxification Oversight Project
NC SCO ID No. 010440101A
Dear Pat:
Attached is Earth Tech's Change Order No. 1 for the referenced contract. The change
order covers repairs to the erosion and control features at the site that were completed in
February. ·
If the change order appears acceptable, please provide me written approval via letter or e-
mail. Please feel free to call me at [phone] if you have any questions or require
additional information.
Regards,
Jim Cloonan, P.E.
Project Manager
/attachment
c: John Funk, Raleigh
E A R T H © T E C H
A tqca INTERNATIONAL LTD. COMPANY
Telephone
864.234.3000
Facsimile
864.234.3069
Change Order No. J
1 of 1
I
Subject: Change Order No. 1
Date: Wed, 15 May 2002 12 :52:3 0 -0400
From: Pat Backus <[e-mail]>
To: "Cloonan, Jim" <j [e-mail]>
CC: "Funk, John" <j [e-mail]>, "Duke, Gary" <[e-mail]>
Jim,
I received your l etter and supporting documentation f or Change Order No.
1 dated April 29 , 2002 . Everything i n order and I am approving payment
f or this work to Earth Tech. We normally send payments f or your
contract invoices to Mellon Bank in Atlanta. Please confirm is this is
the proper destination for this payment also.
I will be paying the invoi ce from the IT contract funds so a deductive
change order will need to be initiated when IT/Shaw is in a position to
do so.
Sincerel y,
Pat Backus
r::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::.~.~.-.-.-::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::.
' I i Pat Backus <[e-mail]> I Environmental Engineer II
i Division of Waste Management/ PCB Landfill Detoxification Project
i North Carolina Dept of Environment and Natural Resources I I
05/15/2002 1:01 PM
,. 'I O P a c c w o o d D r i v c , B l d g . V l , S u i t c 5 0 0 , G r c c n v i 11 c , S o u t h C a r o I i n a 2 9 6 1 5
March 27, 2002
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending March 22nd
Warren County Detoxification Oversight Project
Earth Tech Project No.43116
Dear Pat:
Attached is the referenced document. Costs include procurement of air monitoring
equipment, coordination of IT's bankruptcy issues with the NCDENR, periodic site
visits, the monthly progress meeting held via conference call, an agenda and history for
the progress meeting, and project management.
Please feel free to call me at [phone] if you have any questions or reqmre
additional information.
Regards,
Jim Cloonan, P.E.
Project Manager
/attachment
EARTH©T EC H
A t11ca INTERNATIONAL LTD. COMPANY
Te lephone
864 .234.3000
Facs i m il e
864.234.3069
INVOICE
NC Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice
Invoice
Project
Project
Manager
Date 01-APR-2002
Number207388
Number43116
Contract/P.O. # 6095220110
Reference/Release#-
Name Ne Dept Of Nat
Cloonan, James
Resources
Bill Through Date 22-MAR-2002
Lump Sum Amount Due This Invoice $
PLEASE REMIT PAYMENT TO:
MELWNBANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
A f:yca INTERNATIONAL LTD. COMPANY
4,082 .91
.... Warren County PCB Detoxification Project Budget Status NC SCO ID No. 6095520110 Date: 27-Mar-02 Costs Through: 22-Mar-02 Prior Prior Current Current Percent Invoiced Percent Invoiced Project No. Cost Code Description Bud2et Complete Amount Complete Amount 43116 Design Review/Bid Package 01 Design Review/Schedule $7,807 100% $7,807.00 100% $ -02 Compliance/Permit Review $7,151 100% $7,151.00 100% $ -03 Bid Package Preparation $9,488 100% $9,488.00 100% $ -04 Constructability/H&S Review $3,835 100% $3,835.00 100% $ -Submittals/Meetings 05 Heat & Material Balance $7,462 06 Review of Contractor Plans $24,188 96.0% $23,220.48 96.0% $0.00 07 Progress Meetings $80,752 55.8% $45,059.62 58.0% $1,776.54 ' 08 Engineering Support/PM $76,070 59.9% $45,565.93 60.8% $684.63 Construction IO Construction Oversight $51,918 100.0% $51,917.60 100.0% $0.00 11 Perimeter Air Monitoring $109,415 67.0% $73,308.20 67.0% $0.00 12 Oversight of Startup $24,423 13 Oversight of Perf. Demonstration $122,168 14 Oversight of Soil Treatment $324,347 9.0% $29,191.23 9.5% $1,621.74 15 Final Reports $32,110 $881,133 $296,544.06 $ 4,082.91 Total Costs to Date: $ 300,626.97
I O Pat nv o o d Dr iv c, BI d g. \' I , S u i r c 5 0 0 , G re en v i 11 c, Sout h Caro Ii n a 2 9 G I 5
March 5, 2002
Ms. Patricia M. Backus, P.E. ~
North Carolina Department of Environment and Natural Resources / ,,t,:) ,,j ' ~-,,~\
Division of Waste Management /4_!{> ~ 0
~ \
401 ?berlin Road, Suite 150 (;~' . ifAR 2002 S\
Raleigh, NC 27605 I:~ 1/1~~~_-;i_,.· ;.;)
\ \ ~ itt:,·•,, ,,,1 0
RE: Invoice for Period Ending February 22nd \ ~...,, iPJri:j;j§.:t1t:,r /!/
Warren County Detoxification Oversight Project '· ~"' /-·;
h h . 43 6 ~ .,. C:. -/ Eart Tee ProJect No. 11 e2'l z-gzc;:-::, ~/
Dear Pat:
Attach ed is the referenced document. Costs include repairs to the erosion and
sedimentation controls at the site (addressed under Change Order No. 4), meetings in
Raleigh on February 19th and 20th to discuss options regarding IT's bankruptcy, review
and approval of IT' s application for payment, the monthly progress meeting held via
conference call, an agenda and history for the progress meeting, and project management.
Please feel free to call me at [phone] if you have any questions or require
additional information.
Regards,
Jim Cloonan, P.E.
Project Manager
/attachment
E A R T H ® T E C H
A ff/CD INTERNATIONAL LTD. COMPANY
Te I e !' h {1 n t·
... INVOICE
NC Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice
Invoice
Project
Project
Manager
Date 08-MAR-2002
Nurnber204154
Number43116
Contract/P.O . # 6095220110
Reference/Release#
Name Ne Dept Of Nat
Cloonan, James
Resources
Bill Through Date 22-FEB-2002
Lump Sum Amount Due This Invoice $
PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
A 'tqca INTERNATIONAL LTD. COMPANY
20,086 .58
Warren County PCB Detoxification Project Budget Status NC SCO ID No. 6095520110 Date: 5-Mar-02 Costs Through: 22-Feb-02 Prior Prior Current Current Percent Invoiced Percent Invoiced Project No. Cost Code Description Budget Complete Amount Complete Amount 43116 Design Review/llid Package 01 Design Rcv·iew/Schcdulc $7,8()7 100% $7,807.00 100% $ -02 Compliance/Permit Review $7,151 IOU% $7,151.00 100% $ -03 Bid Package Preparation $9,488 100% $9,488.00 100% $ -04 Conslruclability/H&S Review $3,835 100% $3,835.00 100% $ -Submittals/Mectings 05 Heal & Material Balance $7,462 06 Review or Contractor Plans $24,188 9(,.0'¼, $23,220.48 96.0% $0.00 07 Progress Meetings $80,752 53.2% $42,960.06 55.8% $2,099.55 08 Engineering Support/PM $76,070 5~.0% $44,120.60 59.9% $1,445.33 Construction 10 Construction Oversight $51,918 I00.0% $51,917.60 100.0% $0.00 11 Perimeter Air Monitoring $109,415 67.0% $73,308.20 67.0% $0.00 12 Oversight of Startup $24,423 13 Oversight of Perf. Demonstration $122,168 14 Oversight of Soil Treatment $324,347 3.9% $12,649.53 9.0% $16,541.70 15 Final Reports $32,110 $881,133 $276,457.48 $ 20,086.58 Total Costs to Date: $ 296,544.06
10 Pa t ewood DriYe . Bui ld ing. \'I. Suit e. 500 , G reenYill e , SC 296 15 • P.O. Box 24000 Greem ·ille , SC 296 16
January 25, 2002
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending January 18th
Warren County Detoxification Oversight Project
Earth Tech Project No. 43116
Dear Pat:
Attached is the referenced document. Costs include expenses for the EPA meeting in
Washington, the monthly progress meeting held via conference call, geotechnical testing,
review of MSR submittals, evaluations of contracting options based on IT' s financial
stability, and project management.
Please feel free to call me at [phone] if you have any questions or require additional
information.
Regards,
Jim Cloonan, P.E.
Project Manager
/attachment
E C H
A ~ INTERNATIONAL LTD. COMPANY
Te le pho n e
864 •234 •3000
Facsimile
864 • 2:',-i • ~069
INVOICE
NC Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice
Invoice
Project
Project
Manager
Date 01-FEB-2002
Numberl99858
Number43116
Contract/P.O. # 6095220110
Reference/Release#
Name Ne Dept Of Nat
Cloonan, James
Resources
Bill Through Date 18-JAN-2002
Lump Sum Amount Due This Invoice $
PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
A .,,,,_ INTERNATIONAL LTD. COMPANY
3,917 .69
Warren County PCB Detoxification Project Budget Status NC SCO ID No. 6095520110 Date: 25-Jan-02 Costs Through: 18-Jan-02 Prior Prior Current Current Percent Invoiced Percent Invoiced Project No. Cost Code Description Budget Complete Amount Complete Amount 43116 Design Review/Bid Package 01 Design Review/Schedule $7,807 100% $7,807.00 100% $ -02 Compliance/Permit Review $7,151 100% $7,151.00 100% $ -03 Bid Package Preparation $9,488 100% $9,488.00 100% $ -04 Constructability/H&S Review $3,835 100% $3,835.00 100% $ -Submittals/Meetings 05 Heat & Material Balance $7,462 06 Review of Contractor Plans $24,188 95.0% $22,978.60 96.0% $241.88 07 Progress Meetings $80,752 52.0% $41,991.04 53.2% $969;02 08 Engineering Support/PM $76,070 57.0% $43,359.90 58.0% $760.70 Construction IO Construction Oversight $51,918 100.0% $51,917.60 100.0% $0.00 11 Perimeter Air Monitoring $109,415 67.0% $73,308.20 67.0% $0.00 12 Oversight of Startup $24,423 13 Oversight of Perf. Demonstration $122,168 14 Oversight of Soil Treatment $324,347 3.3% $10,703.45 3.9% $1,946.08 15 Final Reports $32,110 $881,133 $272,539.80 $ 3,917.69 Total Costs to Date: $ 276,457.48 ... .,
'
10 Patewood Drive, Building. VI , Suite. 500 , Greenville, SC 29615 • P.O. Box 24000 Greenville, SC 29616
January 4, 2002
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending December 21 st
Warren County Detoxification Oversight Project
Earth Tech Project No. 43116
Dear Pat: , Telephone
Attached is the referenced document. Costs include attendance at the EPA meeting in 8 6 4 • 2 3 4 • 3 0 0 0
Washington, review of contractor submittals and application for payment, review of MSR' s
submittals, construction oversight with Dennis Jones through December 7th, geotechnical
testing on concrete, preparation for and attendance at the monthly progress meeting, and
project management.
The duration of the construction work significantly exceeded our basis of estimate of eight
weeks and our costs for this task exceed our budget. Earth Tech helped control costs by
driving to the site rather than charging per diems and eliminating some rental equipment (e.g.,
the Mule). Rather than submit a change order, this invoice includes time charged to the task
for oversight of thermal treatment. Should this task be completed in less time than the
budgeted 65 weeks, there should be no or minimal cost impact to the project.
Please feel free to call me at [phone] if you have any questions or require additional
information.
Regards,
Jim Cloonan, P.E.
Project Manager
/attachment
E A R T h €) T E C H
A 1:J/Ca INTERNATIONAL LTD. COMPANY
Facsimile
864•234•3069
INVOICE
NC Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice
Invoice
Project
Project
Manager
Date 09-JAN-2002
Number196456
Number43116
Contract/P.O . # 6095220110
Reference/Release#
Name Ne Dept Of Nat
Cloonan, James
Resources
Bill Through Date 21-:-DEC-2001
Lump Sum Amount Due This Invoice $ 16,521.30
PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
EARTH ®TECH
A 'ti/DD INTERNATIONAL LTD. COMPANY
Warren County PCB Detoxification Project Budget Status NC SCO ID No. 6095520110 Date: 4-Jan-02 Costs Through: 21-Dec-0l Prior Prior Current Current Percent Invoiced Percent Invoiced Project No. Cost Code Description Budget Complete Amount Complete Amount 43116 Design Review/Bid Package 01 Design Review/Schedule $7,807 100% $7,807.00 100% $ -02 Compliance/Permit Review $7,151 100% $7,151.00 100% $ -03 Bid Package Preparation $9,488 100% $9,488.00 100% $ -04 Constructability/H&S Review $3,835 100% $3,835.00 100% $ -Submittals/Meetings 05 Heat & Material Balance $7,462 06 Review of Contractor Plans $24,188 92.5% $22,373.90 95.0% $604.70 07 Progress Meetings $80,752 50.0% $40,376.00 52.0% $1,615.04 08 Engineering Support/PM $76,070 55.0% $41,838.50 57.0% $1,521.40 Construction 10 Construction Oversight $51,918 96.0% $49,840.90 100.0% $2,076.70 11 Perimeter Air Monitoring $109,415 67.0% $73,308.20 67.0% $0.00 12 Oversight of Startup $24,423 13 Oversight of Perf. Demonstration $122,168 14 Oversight of Soil Treatment $324,347 0.0% $0.00 3.3% $10,703.45 15 Final Reports $32,110 $881,133 $256,018.50 $ 16,521.30 Total Costs to Date: $ 272,539.80 ,, •
... 10 Patewood Drive , Building. VI , Suite. 500, GreenYille. SC 29615 • P.O . Box 2-i000 Green\'ilit'. SC 29616
December I 0, 2001
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending November 23rd
Warren County Detoxification Oversight Project
Earth Tech Project No. 43116
Dear Pat:
Attached is the referenced document. Costs include review of IT subrnittals such as the
revised water line plans, full-time construction oversight with Dennis Jones, geotechnical
testing on compacted soils and concrete, preparation for and attendance at the monthly
progress meeting, and project management.
Please feel free to call me at [phone] if you have any questions or require additional
information.
Regards,
Jim Cloonan, P.E.
Project Manager
/attachment
E A R T H ® T E C H
A 1:qr:a INTERNATIONAL LTD. COMPANY
Telephone
86-4•.n.J•:\000
F:i csi mi I e
864 • 25 ➔ • :\069
-.
INVOICE
NC Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice
Invoice
Project
Project
Manager
Date 12-DEC-2001
Number193138
Number43116
Contract/P .O. # 6095220110
Reference/Release#
Name Ne Dept Of Nat
Cloonan, James
Resources
Bill Through Date 23-NOV-2001
Lump Sum Amount Due This Invoice $ 27,075 .94
PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
A tl,ca INTERNATIONAL LTD. COMPANY
Warren County PCB Detoxification Project Budget Status NC SCO ID No. 6095520110 Date: 10-Dec-01 Costs Through: 23-Nov-01 Prior Prior Current Current Percent Invoiced Percent Invoiced Project No. Cost Code Description Budget Complete Amount Complete Amount 43116 Design Review/Bid Package 01 Design Review/Schedule $7,807 100% $7,807.00 100% $ -02 Compliance/Permit Review $7,151 100% $7,151.00 100% $ -03 Bid Package Preparation $9,488 100% $9,488.00 100% $ -04 Constructability/H&S Review $3,835 100% $3,835.00 100% $ -Submittals/Meetings 05 Heat & Material Balance $7,462 06 Review of Contractor Plans $24,188 79.5% $19,229.46 92.5% $3,144.44 07 Progress Meetings $80,752 42.0% $33,915.84 50.0% $6,460.16 08 Engineering Support/PM $76,070 45.0% $34,231.50 55.0% $7,607.00 Construction 10 Construction Oversight $51,918 77.0% $39,976.55 96.0% $9,864.34 11 Perimeter Air Monitoring $109,415 67.0% $73,308.20 67.0% $0.00 12 Oversight of Startup $24,423 13 Oversight of Perf. Demonstration $122,168 14 Oversight of Soil Treatment $324,347 15 Final Reports $32,110 $881,133 $228,942.56 $ 27,075.94 Total Costs to Date: $ 256,018.50
JO Patewood DriHc. Building. \'J. Suit e . ;oo. Green,·illt'. SC 29615 • P.O. Box 24000 Grennillt'. ~C 29(,16
October 29, 2001
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending October 19th
Warren County Detoxification Oversight Project
Earth Tech Project No. 43116
Dear Pat:
Attached is the referenced document. Costs include review of IT submittals such as the
revised concrete and structural plans, full-time construction oversight with Dennis Jones,
payment of the baseline air monitoring equipment costs ($2,926 to Cherokee Instruments),
geotechnical testing on compacted soils and concrete, preparation for and attendance at the
monthly progress meeting, attendance at the CAB meeting, and project management.
Please feel free to call me at [phone] if you have any questions or require additional
information.
Regards, a0a~
Jim Cloonan, P.E.
Project Manager
/attachment
E C H
A 'tyca INTERNATIONAL LTD. COMPANY
Tt· I<: p h" n t·
F :i c, i Ill i It·
"t,
INVOICE
NC Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice
Invoice
Project
Project
Manager
Date 30-OCT-2001
Numberl88516
Number43116
Contract/P.O. # 6095220110
Reference/Release#
Name Ne Dept Of Nat
Cloonan, James
Resources
Bill Through Date 19-OCT-2001
Lump Sum Amount Due This Invoice $ 21,437.84
~~ ,~ r7"-f_.
V?u-~
PLEASE REMIT PAYMENT TO:
MELWNBANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
EARTH ©TECH
A t:l,cD INTERNATIONAL LTD. COMPANY
Warren County PCB Detoxification Project Budget Status NC SCO ID No. 6095520110 Date: 8 Qe1 GI Costs Through: ~I Sep 81 Prior Prior Current Current 2.9-0ef-·OI ~ 19-0c:t--OL Percent Invoiced Percent Invoiced Project No. Cost Code Description Budget Complete Amount Complete Amount 43116 Design Review/Bid Package 01 Design Review/Schedule $7,807 100% $7,807.00 100% $ -02 Compliance/Permit Review $7,151 100% $7,151.00 100% $ -03 Bid Package Preparation $9,488 100% $9,488.00 100% $ -04 Constructability/H&S Review $3,835 100% $3,835.00 100% $ -Submittals/Meetings 05 Heat & Material Balance $7,462 06 Review of Contractor Plans $24,188 60.0% $14,512.80 79.5% $4,716.66 07 Progress Meetings $80,752 39.0% $31,493.28 42.0% $2,422.56 08 Engineering Support/PM $76,070 40.0% $30,428.00 45.0% $3,803.50 Construction 10 Construction Oversight $51,918 61.0% $31,669.74 77.0% $8,306.82 11 Perimeter Air Monitoring $109,415 65.0% $71,119.90 67.0% $2,188.30 12 Oversight of Startup $24,423 13 Oversight of Pert·. Demonstration $122,168 14 Oversight of Soil Treatment $324,347 15 Final Reports $32,110 $881,133 $207,504.72 $ 21,437.84 Total Costs to Date: $ 228,942.56 "'
10 Patewoocl Drive, Building . VI, Suite. 500, Greenville , SC 29615 • P.O. Box 24000 Greenville, SC 29616
October 8, 2001
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending September 21 st
Warren County Detoxification Oversight Project
Earth Tech Project No. 43116
Dear Pat:
Attached is the referenced document. Costs include a conference call on the draft
Performance Demonstration Test Plan, review of other IT subrnittals such as the concrete and
structural plans, full-time construction oversight with Dennis Jones, payment of the baseline
air monitoring equipment costs ($4,028 to Cherokee Instruments), revisions to the perimeter
air monitoring plan, preparation for and attendance at the monthly progress meeting, and
project management.
Please feel free to call me at [phone] if you have any questions or require additional
information.
Regards,
Jim Cloonan, P.E.
Project Manager
/attachment
E C H
A 'b/f:o INTERNATIONAL LTD. COMPANY
Te lephone
864 •234 •3000
Facsimile
864 •234 •3069
INVOICE
NC Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn : Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice
Invoice
Project
Project
Manager
Date 10-OCT-2001
Number185324
Number43116
Contract/P.O. # 6095220110
Reference/Release#
Name Ne Dept Of Nat
Cloonan, James
Resources
Bill Through Date 21-SEP-2001
Lump Sum Amount Due This Invoice $ 24,505.81
~r
~~·
1Ja ~~
,of ,~for
PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
A t.,oo INTERNATIONAL LTD. COMPANY
Warren County PCB Detoxification Project Budget Status NC SCO ID No. 6095520110 Date: 8-Oct-01 Costs Through: 21-Sep-01 Prior Prior Current Current Percent Invoiced Percent Invoiced Project No. Cost Code Description Budget Complete Amount Complete Amount 43116 Design Review/Bid Package 01 Design Review/Schedule $7,807 100% $7,807.00 100% $ -02 Compliance/Permit Review $7,151 100% $7,151.00 100% $ -03 Bid Package Preparation $9,488 100% $9,488.00 100% $ -04 Constructability/H&S Review $3,835 100% $3,835.00 100% $ -Submittals/Meetings 05 Heat & Material Balance $7,462 06 Review of Contractor Plans $24,188 44.0% $10,642.72 60.0% $3,870.08 07 Progress Meetings $80,752 35.0% $28,263.20 39.0% $3,230.08 08 Engineering Support/PM $76,070 37.0% $28,145.90 40.0% $2,282.10 Construction 10 Construction Oversight $51,918 40.3% $20,922.79 61.0% $10,746.94 11 Perimeter Air Monitoring $109,415 61.0% $66,743.29 65.0% $4,376.61 12 Oversight of Startup $24,423 13 Oversight of Perf. Demonstration $122,168 14 Oversight of Soil Treatment $324,347 15 Final Reports $32,110 $881,133 $182,998.90 $ 24,505.81 Total Costs to Date: $ 207,504.72 ,~
Spending Forecast -Phase I Warren County PCB Landfill Remediation ET Project No.43116 Cost Through: 08/03/2001 Cost Code Description 01 Design Review/Schedule 02 Compliance/Pennit Review 03 Bid Package Preparation 04 Constructability/H&S Review 05 Heat & Material Balance 06 Review of Contractor Plans 07 Progress Meetings 08 Engineering Support/PM 10 Construction Oversight II Perimeter Air Monitoring 12 Oversight of Startup 13 Oversight of Perf. Demonstration 14 Oversight of Soil Treatment I 5 Final Reports Project Totals Cost Code Description 01 Design Review/Schedule 02 Compliance/Permit Review 03 Bid Package Preparation 04 Constructability/H&S Review 05 Heat & Material Balance 06 Review of Contractor Plans 07 Progress Meetings 08 Engineering Support/PM 10 Construction Oversight II Perimeter Air Monitoring 8 Oversight of Startup 13 Oversight of Perf. Demonstration 14 Oversight of Soil Treatment 15 Final Reports Totals 43116\budget\spending forecast $ $ Total Nov-00 Dec-00 Jan-01 14,890.64 13,017.16 580.35 3,978.55 3,976.50 15,493.14 12,032.89 3,460.25 1,194.24 1,162.50 31.74 49.00 12,233.86 36,309.68 3,360.86 348.60 24,627.37 3,308.13 1,057.19 36,454.63 21,977.76 849,208.87 $ 30,189.05 $ 10,129.24 $ 2,017.88 $ Dec-01 Jan-02 Feb-02 Mar-02 35,000 $ 35,000 $ 65,000 $ 60,000 $ Feb-OJ Mar-01 Apr-01 May-01 Jun-01 Jul-01 Aug-01 Sep-01 Oct-01 22.00 22.00 22.00 22.00 835.13 370.00 2.05 49.00 2,624.00 2,627.00 4,629.50 1,291.52 1,061.84 7,263.94 9,667.66 9,969.09 1,241.70 2,300.83 2,157.00 1,862.51 1,457.46 788.42 3,267.03 9,314.47 2,690.16 882.00 4,263.16 31,035.47 1,010.00 146.00 1,648.72 11,784.68 8,544.36 1,884.51 $ 11,416.40 $ 10,478.08 $ 21,797.00 $ 58,840.95 $ 16,208.92 $ 4,246.84 $ 30,000 $ 35,000 Apr-02 May-02 Jun-02 Jul-02 Aug-02 Sep-02 Oct-02 Nov-02 Dec-02 40,000 $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ 35,000 $ 35,000 $ 35,000 $ 35,000
43116\budget\spending forecast Spending Forecast -Phase I Warren County PCB Landfill Remediation ET Project No. 43116 Cost Through: 08/03/2001 Cost Code Description 01 Design Review/Schedule 02 Compliance/Pem1it Review 03 Bid Package Preparation 04 Constructability/H&S Review 05 Heat & Material Balance 06 Review of Contractor Plans 07 Progress Meetings 08 Engineering Support/PM 10 Construction Oversight II Perimeter Air Monitoring 12 Oversight of Startup 13 Oversight of Perf. Demonstration 14 Oversight of Soil Treatment 15 Final Reports Project Totals Cost Code Description 01 Design Review/Schedule 02 Compliance/Permit Review 03 Bid Package Preparation 04 Constructability/H&S Review 05 Heat & Material Balance 06 Review of Contractor Plans 07 Progress Meetings 08 Engineering Support/PM 10 Construction Oversight II Perimeter Air Monitoring 8 Oversight of Startup 13 Oversight of Perf. Demonstration 14 Oversight of Soil Treatment I 5 Final Reports Totals Total Nov-01 14,890.64 3,978.55 I 5,493.14 1,194.24 49.00 12,233.86 36,309.68 24,627.37 36,454.63 21,977.76 $ 849,208.87 $ 42,000 Dec-OJ Jan-03 $ 35,000 $ 40,000
1 10 Patewoo d Drive, Building. VI, Suite. 500, Greenville , SC 29615 • P.O. Box 24000 Greenville, SC 29616
? ~-
August 6, 2001
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending August 24th
Warren County Detoxification Oversight Project
Earth Tech Project No. 43116
Dear Pat: Telephone
Attached is the referenced document. Costs include the review of the draft Performance s 6 4 • 2 3 4 • 3 o o o
Demonstration Test Plan, full-time construction oversight with Dennis Jones, payment of the
baseline air monitoring laboratory costs ($7,950 to Pace), revisions to the perimeter air
monitoring plan, preparation for and attendance at the monthly progress meeting, and project
management.
Please feel free to call me at [phone] if you have any questions or require additional
information.
Regards,
Jim Cloonan, P.E.
Project Manager
/attachment
E C H
A 'tyf:a /IITERNATIONAL LTD. COMPANY
Facsimi le
,
September 17, 2001
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending August 24th
Warren County Detoxification Oversight Project
Earth Tech Project No. 43116
Dear Pat:
Attached is the referenced document. Costs include the review of the draft Performance
Demonstration Test Plan, full-time construction oversight with Dennis Jones, payment of the
baseline air monitoring laboratory costs ($7,950 to Pace), revisions to the perimeter air
monitoring plan, preparation for and attendance at the monthly progress meeting, and project
management.
Please feel free to call me at [phone] if you have any questions or require additional
information.
Regards,
Jim Cloonan, P.E.
Project Manager
/attachment
.,,
INVOICE
NC Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice
Invoice
Project
Project
Manager
Date 17-SEP-2001
Numberl82743
Number43116
Contract/P.O. # 6095220110
Reference/Release#
Name Ne Dept Of Nat
Cloonan, James
Resources
Bill Through Date 24-AUG-2001
Lump Sum Amount Due This Invoice $ 29,285.82
°ti'~ r,~.
';f}a_;c-J:!)_~-
10/1 /o I
PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
EARTH ®TECH
A 'tqca INTERNATIONAL LTD. COMPANY
Warren County PCB Detoxification Project Budget Status NC SCO ID No. 6095520110 Date: 17-Sep-01 Costs Through: 24-Aug-01 Prior Prior Current Current Percent Invoiced Percent Invoiced Project No. Cost Code Description Budget Complete Amount Complete Amount 43116 Design Review/Bid Package 01 Design Review/Schedule $7,807 100% $7,807.00 100% $ -02 Compliance/Permit Review $7,151 100% $7,151.00 100% $ -03 Bid Package Preparation $9,488 100% $9,488.00 100% $ -04 Constructability /H&S Review $3,835 100% $3,835.00 100% $ -Submittals/Meetings 05 Heat & Material Balance $7,462 06 Review of Contractor Plans $24,188 39.0% $9,433.32 44.0% $1,209.40 07 Progress Meetings $80,752 33.0% $26,648.16 35.0% $1,615.04 08 Engineering Support/PM $76,070 36.0% $27,385.20 37.0% $760.70 Construction 10 Construction Oversight $51,918 8.5% $4,413.00 40.3% $16,509.80 11 Perimeter Air Monitoring $109,415 52.6% $57,552.41 61.0% $9,190.88 12 Oversight of Startup $24,423 13 Oversight of Perf. Demonstration $122,168 14 Oversight of Soil Treatment $324,347 15 Final Reports $32,110 $881,133 $153,713.09 $ 29,285.82 Total Costs to Date: $ 182,998.90 (
' 1
10 Patewood Drive . Building. VI, Suite . 500, Greenville , SC 29615 • P.O . Box 2 4000 GreenYille, SC 29616
August 6, 2001
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending July 20th
Warren County Detoxification Oversight Project
Earth Tech Project No. 43116
Dear Pat: Telephone
Attached is the referenced document. Costs include the review of IT submittal numbers· 16 s 6 4 • 2 3 4 • 3'0 o o
through 21, documentation of the erosion control plan review process, revisions to the
perimeter air monitoring plan, preparation for and attendance at the monthly progress
meeting, and project management.
Please feel free to call me at [phone] if you have any questions or require additional
information.
Regards,
Jim Cloonan, P.E.
Project Manager
/attachment
E
A fqoo IWTERNATIONAL LTD. COMPANY
11 7973.06
I
C H
Facs imile
'
--------------------------------------------
.INVOICE
NC Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice
Invoice
Project
Project
Manager
Date
Number
Number
Name
14-AUG-2001
178767
43116
Contract/P.O. # 6095220110
Reference/Release#
Ne Dept Of Nat
Cloonan, James
Resources
Bill Through Date 20-JUL-2001
Lump Sum Amount Due This Invoice $
PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
7,973.06
E A R T H ·© T E C H
A "bfCO llflERNATIONAL LTD. COMPANY
Warren County PCB Detoxification Project Budget Status NC SCO ID No. 6095520110 Date: 6-Aug-01 Costs Through: 20-Jul-01 Prior Prior Current Current Percent Invoiced Percent Invoiced Project No. Cost Code Description Budget Complete Amount Complete Amount 43116 Design Review/Bid Package 01 Design Review/Schedule $7,807 100% $7,807.00 100% $ -02 Compliance/Permit Review $7,151 100% $7,151.00 100% $ -03 Bid Package Preparation $9,488 100% $9,488.00 100% $ -04 Constructability/H&S Review $3,835 100% $3,835.00 100% $ -Submittals/Meetings 05 Heat & Material Balance $7,462 06 Review of Contractor Plans $24,188 33.0% $7,982.04 39.0% $1,451.28 07 Progress Meetings $80,752 30.0% $24,225.60 33.0% $2,422.56 08 Engineering Support/PM $76,070 33.0% $25,103.10 36.0% $2,282.10 Construction 10 Construction Oversight $51,918 5.0% $2,595.88 8.5% $1,817.12 11 Perimeter Air Monitoring $109,415 52.6% $57,552.41 52.6% $0.00 12 Oversight of Startup $24,423 13 Oversight of Perf. Demonstration $122,168 14 Oversight of Soil Treatment $324,347 15 Final Reports $32,110 $881,133 $145,740.03 $ 7,973.06 Total Costs to Date: $ 153,713.09 I.·; ... -
r ""IO Patewood Drive, Building. Vl , Suite. 500, Greenville , SC 29615 • P.O . Box 2 4000 Greenville, SC 296 16
July 11, 2001
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending June 22nd
Warren County Detoxification Oversight Project
Earth Tech Project No. 43116
Dear Pat: Telephone
Attached is the referenced document. Costs include the review of IT submittals and the 864 . 234 . 3000
TSCA permjt application, purchase of air monitoring equipment, implementation of the
baseline air monitoring, preparation for and attendance at the groundbreaking ceremony, and
project management.
Please feel free to call me at [phone] if you have any questions or require additional
information.
Regards, 2rc~
Jim Cloonan, P.E.
Project Manager
/attachment
E C H
A tqcD 1/ffERNATIONAL LTD. COMPANY
Facsimile
· INVOICE
NC Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice
Invoice
Project
Project
Manager
Date
Number
Number
Name
11-JUL-2001
173870
43116
Contract/P.O. # 6095220110
Reference/Release#
Ne Dept Of Nat
Cloonan, James
Resources
Bill Through Date 22-JUN-2001
Lump Sum Amount Due This Invoice $ 58,446.82
PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
A 'fqca INTERNATIONAL LTD. COMPANY
Warren County PCB Detoxification Project Budget Status NC SCO ID No. 6095520110 Date: l l-Jul-01 Costs Through: 22-Jun-0l Prior Prior Current Current Percent Invoiced Percent Invoiced Project No. Cost Code Description Budget Complete Amount Complete Amount 43116 Design Review/Bid Package 01 Design Review/Schedule $7,807 100% $7,807.00 100% $ -02 Compliance/Permit Review $7,151 100% $7,151.00 100% $ -03 Bid Package Preparation $9,488 100% $9,488.00 100% $ -04 Constructability/H&S Review $3,835 100% $3,835.00 100% $ -Submittals/Meetings 05 Heat & Material Balance $7,462 06 Review of Contractor Plans $24,188 20.0% $4,837.60 33.0% $3,144.44 07 Progress Meetings $80,752 23.8% $19,218.98 30.0% $5,006.62 08 Engineering Support/PM $76,070 21.5% $16,355.05 33.0% $8,748.05 Construction 10 Construction Oversight $51,918 0.0% $0.00 5.0% $2,595.88 11 Perimeter Air Monitoring $109,415 17.0% $18,600.59 52.6% $38,951.82 12 Oversight of Startup $24,423 13 Oversight of Perf. Demonstration $122,168 14 Oversight of Soil Treatment $324,347 15 Final Reports $32,110 $881,133 $87,293.22 $ 58,446.82 Total Costs to Date: $ 145,740.03 \-
, .JO f at ewood D r ive, Build in g . VI , Suite. 500, G r ee n v ille , SC 2961 5 • P.O. Box 24000 G r ee n v ill e, SC 296 16
June 14, 2001
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending May 25th
Warren County Detoxification Oversight Project
Earth Tech Project No. 43116
Dear Pat:
Attached is the referenced document. Costs include the review of IT subrnittals, preparation
for the baseline air monitoring, selection of air monitoring equipment, the Warren County
public meeting on May 10th, the pre-construction meeting on May 22nd, and project
management.
Please feel free to call me at [phone] if you have any questions or require additional
information.
Regards,
Jim Cloonan, P.E.
Project Manager
/attachment
E C H
A -tql:a llvTERNATIONAL LTD. COMPANY
Teleph o n e
864 •234 •3000
Facsimile
I INVOICE
NC Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice Date
Invoice Number
Project Number
Project Name
Manager
15-JUN-2001
170335
43116
Contract/P.O. # 6095220110
Reference/Release#
Ne Dept Of Nat
Cloonan, James
Resources
Bill Through Date 25-MAY-2001
Lump Sum Amount Due This Invoice $ 27,139.17
PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
EARTH©TECH
AC.,,.. INTERNATIONAL LTD. COMPAl'(Y
Warren County PCB Detoxification Project Budget Status NC SCO ID No. 6095520110 Date: 14-Jun-0l Costs Through: 25-May-0l Prior Prior Current Current Percent Invoiced Percent Invoiced Project No. Cost Code Description Budget Complete Amount Complete Amount 43116 Design Review/Bid Package 01 Design Review/Schedule $7,807 100% $7,807.00 100% $ -02 Compliance/Permit Review $7,151 100% $7,151.00 100% $ -03 Bid Package Preparation $9,488 100% $9,488.00 100% $ -04 Constructability/H&S Review $3,835 100% $3,835.00 100% $ -Submittals/Meetings 05 Heat & Material Balance $7,462 06 Review of Contractor Plans $24,188 0.0% $0.00 20.0% $4,837.60 07 Progress Meetings $80,752 18.0% $14,535.36 23.8% $4,683.62 08 Engineering Support/PM $76,070 15.6% $11,866.92 21.5% $4,488.13 Construction IO Construction Oversight $51,918 11 Perimeter Air Monitoring $109,415 5.0% $5,470.76 17.0% $13,129.83 12 Oversight of Startup $24,423 13 Oversight of Perf. Demonstration $122,168 14 Oversight of Soil Treatment $324,347 15 Final Reports $32,1 IO $881,133 $60,154.04 $27,139.17 Total Costs to Date: $87,293.22 ·-
1o•Patewood Dri,·e , Building. YI . Suit e. 500 , G reenYill e , SC 29615 • P.O. Box 24000 Gree nYille , SC 29616
May 7, 2001
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending April 20th
Warren County Detoxification Oversight Project
Earth Tech Project No. 43116
Dear Pat: Telephone
Attached is the referenced document. Costs include the review of IT subrnittals, development 864 . 2 3 4 . 3 000
of the baseline air monitoring plan, and solicitation of air equipment quotes.
Facsimile
Please feel free to call me at [phone] if you have any questions or require additional
information. 864 •234 •3069
Regards,
Jim Cloonan, P.E.
Project Manager
/attachment
E C H
A fqDa INTERNATIONAL LTD. COMPANY
,,,
INVOICE
Ne Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice Date
Invoice Number
Project Number
Project Name
Manager
ll-MAY-2001
165925
43116
Contract/P.O. # 6095220110
Reference/Release#
Ne Dept Of Nat
Cloonan, James
Resources
Bill Through Date 20-APR-2001
Lump Sum Amount Due This Invoice $
PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
A 'lqoa NTERNATIONAJ. LTD. COMPANY
4,816.85
Warren County PCB Detoxification Project Budget Status NC SCO ID No. 6095520110 Date: 7-May-01 Costs Through: 20-Apr-0I Prior Prior Current Current Percent Invoiced Percent Invoiced Project No. Cost Code Description Budget Complete Amount Complete Amount 43116 Design Review/Bid Package 01 Design Review/Schedule $7,807 100% $7,807.00 100% $ -02 Compliance/Permit Review $7,151 100% $7,151.00 100% $ -03 Bid Package Preparation $9,488 100% $9,488.00 100% $ -04 Constructability/H&S Review $3,835 100% $3,835.00 100% $ -Submittals/Meetings 05 Heat & Material Balance $7,462 06 Review of Contractor Plans $24,188 07 Progress Meetings $80,752 16.0% $12,920.32 18.0% $1,615.04 08 Engineering Support/PM $76,070 14.0% $10,634.59 15.6% $1,232.33 Construction 10 Construction Oversight $51,918 II Perimeter Air Monitoring $109,415 3.2% $3,501.29 5.0% $1,969.47 12 Oversight of Startup $24,423 13 Oversight of Perf. Demonstration $122,168 14 Oversight of Soil Treatment $324,347 15 Final Reports $32,110 $881,133 $55,337.19 $ 4,816.85 Total Costs to Date: $60,154.04 i. '
/ INVOICE
Ne Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice
Invoice
Project
Project
Manager
Date
Number
Number
Name
11-MAY-2001
165925
43116
Contract/P.O. # 6095220110
Reference/Release#
Ne Dept Of Nat
Cloonan, James
Resources
Bill Through Date 20-APR-2001
Lump Sum Amount Due This Invoice $
af?Af-t~,..L f--t.J
f cc'r,---~ .
'tJr(_t ;Eu( cJ~~
~1 3 C, IO I
PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
A .,,,,., tNrERNATIONAL LTD. COMPANY
4,816.85
10 Patewood Drive , Building. VJ , Suite. 500 , Greenville, SC 29615 • P.O. Box 24000 G reenville, SC 2 9 616
April 11, 2001
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending March 23rd
Warren County Detoxification Oversight Project
Earth Tech Project No. 43116
Dear Pat: Tel e phon e
Attached is the referenced document. Costs include the project initiation meeting on March s 6 4 • 2 3 4 • 3 o o o
13t\ review of IT submittals, and development of the baseline air monitoring plan.
Facsimile
I am currently updating our project budget to match IT's construction schedule. Once this is
done, I will prepare a spending forecast for Earth Tech's portion of the project. Please feel 864 • 234 • 3069
free to call me at [phone] if you have any questions or require additional information.
Regards,
Jim Cloonan, P.E.
Project Manager
/attachment
EARTH@)1 E C H
A f:yao INTERNATIONAL LTD. COMPANY
Warren County PCB Detoxification Project Budget Status NC SCO ID No. 6095520110 Date: 11-Apr-0 1 Costs Through: 23-Mar-0l Prior Prior Current Current Percent Invoiced Percent Invoiced Project No. Cost Code Description Budget Complete Amount Complete Amount 43116 Design Review/Bid Package 01 Design Review/Schedule $7,807 100% $7,807.00 100% $ -02 Compliance/Permit Review $7,151 100% $7,151.00 100% $ -03 Bid Package Preparation $9,488 100% $9,488.00 100% $ -04 Constructability/H&S Review $3,835 100% $3,835.00 100% $ -Submittals/Meetings 05 Heat & Material Balance $7,462 06 Review of Contractor Plans $24,188 07 Progress Meetings $80,752 8.4% $6,783.17 16.0% $6,137.15 08 Engineering Support/PM $76,070 12.0% $9,128.40 14.0% $1,506.19 Construction 10 Construction Oversight $51,918 11 Perimeter Air Monitoring $109,415 0.0% $0.00 3.2% $3,501.29 12 Oversight of Startup $24,423 13 Oversight of Perf. Demonstration $122,168 14 Oversight of Soil Treatment $324,347 15 Final Reports $32,1 IO $881,133 $44,192.57 $11,144.63 Total Costs to Date: $55,337.19
.. INVOICE
Ne Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice Date
Invoice Number
Project Number
Project Name
Manager
13-APR-2001
162773
43116
Contract/P.O. # 6095220110
Reference/Release#
Ne Dept Of Nat
Cloonan, James
Resources
Bill Through Date 23-MAR-2001
Lump Sum Amount Due This Invoice $ 11,144.63
PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
EARTH®T EC H
A ~ INTERNATIONAL LTD. COMPANY
IO f atewood Dri ve , Building. VI , Sui te. 500 , G reenville , SC 296 15 • P.O. Box 24000 Greenville , SC 296 16
~t
Febnfary(?, 200 l
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending February 23rd
Warren County Detoxification Oversight Project
Dear Pat:
Attached are the referenced document and an updated budget table. Engineering support costs
are for review and coordination of the contract documents with IT. Please feel free to call me
at [phone] if you have any questions or require additional information.
Regards,
Jim Cloonan, P.E.
Project Manager
/attachments
E C H
A bfCO INTERNATIONAL LTD. COMPANY
Telephone
864 •234 •3000
Facsimile
864 •234 •30 69
.. . J 1 • Warren County PCB Detoxification Project Budget Status NC SCO ID No. 6095520110 Date: 15-Mar-0l Costs Through: 23-Feb-0l Prior Prior Current Current Percent Invoiced Percent Invoiced Project No. Cost Code Description Budget Complete Amount Complete Amount 43116 Design Review/Bid Package 01 Design Review/Schedule $7,807 100% $7,807.00 100% $ -02 Compliance/Permit Review $7,151 100% $7,151.00 100% $ -03 Bid Package Preparation $9,488 100% $9,488.00 100% $ -04 Constructability/H&S Review $3,835 100% $3,835.00 100% $ -Submittals/Meetings 05 Heat & Material Balance $7,462 06 Review of Contractor Plans $24,188 07 Progress Meetings $80,752 8.4% $6,783.17 8.4% $ -08 Engineering Support/PM $76,070 9.4% $7,150.58 12.0% $1,977.82 Construction 10 Construction Oversight $51,918 11 Perimeter Air Monitoring $109,415 12 Oversight of Startup $24,423 13 Oversight of Perf. Demonstration $122,168 14 Oversight of Soil Treatment $324,347 15 Final Reports $32,110 $881,133 $42,214.75 $ 1,977.82 Total Costs to Date: $44,192.57
. l~JVOICE
Ne Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice Date
Invoice Number
Project Number
Project Name
Manager
19-MAR-2001
159311
43116
Contract/P.O. # 6095220110
Reference/Release#
Ne Dept Of Nat
Cloonan, James
Resources
Bill Through Date 23-FEB-2001
Lump Sum Amount Due This Invoice $
PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
1,977.82
~r~
\J)a 'fl)ti-~
~1:1.~/o I
EARTH €)TECH
A 'tql:a 1/ffERNATIONAL LTD. COMPANY
Ir
INVOICE
NC DEPT OF ENVIRONMENT & NATURAL
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
' .
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice Date
Invoice Numbe
Project Numbe
Project Name
Manager
23-FEB-2001
156803
43116
Contract/P.O. # 6095220110
Reference/Release#
NC DEPT OF NAT RESOURCES
Cloonan, James
Bill Through Date 19-JAN-2001
Lump Sum Amount Due This Invoice $
Payment Terms: 30 Net
PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
4,335.99
Terms: Net 30 days
EARTH®TECH
A 'tqca INTERNATIONAL LTD. COMPANY
,. 10 Patewood Drive , Building. VI , Su it e. 500 , Greenville , SC 296 15 • P.O . Bo x 2 4000 Green v ille , SC 2 96 16
February 7, 2001
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending January 19th
Warren County Detoxification Oversight Project
Dear Pat:
Attached is the referenced document and a summary budget table. We have completed all the
Tele pho n e
design review and bid package tasks. Engineering support costs are for preparation of the bid 86 4 • 2 3 4 . 3 o o o
tab and preparation for the Notice of Award. Please feel free to call me at [phone] if
you have any questions or require additional information. Fa cs i mi I e
Regards, 864 • 234 • 3069
Jim Cloonan, P.E.
Project Manager
/attachment
E
A 'tJ/00 INTERNATIONAL LTD. COMPANY
C H
Warren County PCB Detoxification Project Budget Status NC SCO ID No. 6095520110 Date: 18-Jan-0l Costs Through: 22-Dec-OO Prior Prior Percent Invoiced Project No. Cost Code Description Budget Complete Amount 43116 Design Review/Bid Package 01 Design Review/Schedule $7,807 100% $7,807.00 02 Compliance/Permit Review $7,151 100% $7,151.00 03 Bid Package Preparation $9,488 100% $9,488.00 04 Constructability/H&S Review $3,835 100% $3,835.00 Submittals/Meetings 05 Heat & Material Balance $7,462 06 Review of Contractor Plans $24,188 07 Progress Meetings $80,752 8.4% $6,783.17 08 Engineering Support/PM $76,070 3.7% $2,814.59 Construction 10 Construction Oversight $51,918 11 Perimeter Air Monitoring $109,415 12 Oversight of Startup $24,423 13 Oversight of Perf. Demonstration $122,168 14 Oversight of Soil Treatment $324,347 15 Final Reports $32,110 $881,133 $37,878.76 Total Costs to Date: Current Current Percent Invoiced Complete Amount 100% $ -100% $ -100% $ -100% $ -8.4% $ -9.4% $4,335.99 $ 4,335.99 $42,214.75 -• ... ! I J ·'
I O pa te w ood Ori v e , Bui Id in g . VI , Suite . 5 0 0 , G re e n v i 11 e , SC 2 9 6 I 5 • P. 0. Bo x 2 4 0 0 0 G re en vi 11 e. SC 2 9 6 I (1
January 18, 2001
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending December 22nd
Warren County Detoxification Oversight Project
Dear Pat:
Attached is the referenced document and a summary budget table. We have completed all the
design review and bid package tasks. Charges under progress meetings are for the pre-bid
meeting and bid opening. Engineering support costs are for responses to bidder questions
during the bid phase and project management. Please feel free to call me at [phone] if
you have any questions or require additional information.
Regards,
Jim Cloonan, P.E.
Project Manager
/attachment
fi
E C H
A "ti/CO INTERNATIONAL LTD. COMPANY
I i
f.
T<:lephone
8(,,. 23 ➔ • :\000
Facsimil<:
864. 2.-\-1 • :',0(19
Warren County PCB Detoxification Project Budget Status NC SCO ID No. 6095520110 Date: 18-Jan-0I Costs Through: 22-Dec-00 Prior Prior Current Current Percent Invoiced Percent Invoiced Project No. Cost Code Description Budget Complete Amount Complete Amount 43116 Design Review/Bid Package 01 Design Review/Schedule $7,807 100% $7,807.00 100% $ -02 Compliance/Permit Review $7,151 100% $7,151.00 100% $ -03 Bid Package Preparation $9,488 61% $5,829.97 100% $3,658.03 04 Constructability/H&S Review $3,835 100% $3,835.00 100% $ -Submittals/Meetings 05 Heat & Material Balance $7,462 06 Review of Contractor Plans $24,188 07 Progress Meetings $80,752 4% $3,230.08 8.4% $3,553.09 08 Engineering Support/PM $76,070 3.7% $2,814.59 Construction 10 Construction Oversight $51,918 11 Perimeter Air Monitoring $109,415 12 Oversight of Startup $24,423 13 Oversight of Perf. Demonstration $122,168 14 Oversight of Soil Treatment $324,347 15 Final Reports $32,110 $881,133 $27,853.05 $10,025.71 Total Costs to Date: $37,878.76
INVOICE
NC Dept Of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 27605
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice Date
Invoice Numbe
Project Numbe
Project Name
Manager
19-JAN-2001
153640
43116
Contract/P.O. # 6095220110
Reference/Release#
NC Dept Of Nat
Cloonan, James
Resources
Bill Through Date 22-DEC-2000
Lump Sum Amount Due This Invoice $ 10,025.71
PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
EARTH ®TECH
A tqca INTERNATIONAL LTD. COMPANY
10 Patewood Drive, Building. VI. Suite. 500, Greenville, SC 29615 • P.O. Box 24000 Greenville, SC 29616
December 20, 2000
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
40 I Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Invoice for Period Ending November 24th
Warren County Detoxification Oversight Project
Dear Pat:
Attached is the referenced document and a summary budget table. We have completed all the
design review tasks except for preparation of the bid package. Charges under progress
meetings are for John Funk's attendance at the job fair in Warren County and for meeting
with the Department of Air Quality. Please feel free to call me at [phone] if you have
any questions or require additional information.
Regards,
Jim Cloonan, P.E.
Project Manager
/attachment
E A R T ~ © T E C H
A ~ INTERNATIONAL LTD. COMPANY
Telephone
864•23 ➔•3000
Facsimile
Warren County PCB Detoxification
Project Budget Status
Date: 24-Nov-00
Percent Invoiced
Project No. Cost Code Description Budget Complete Amount
43116 Design Review/Bid Package
01 Design Review/Schedule $7,807 100% $7,807.00
02 Compliance/Permit Review $7,151 100% $7,151.00
03 Bid Package Preparation $9,488 61 % $5,829.97
04 Constructability/H&S Review $3,835 100% $3,835.00
Submittals/Meetings
05 Heat & Material Balance $7,462
06 Review of Contractor Plans $24,188
07 Progress Meetings $80,752 4% $3,230.08
08 Engineering Support/PM $76,070
Construction
10 Construction Oversight $51,918
11 Perimeter Air Monitoring $109,415
12 Oversight of Startup $24,423
13 Oversight of Perf. Demonstration $122, I 68
14 Oversight of Soil Treatment $324,347
15 Final Reports $32,110
$881,133 $27,853.05
I
INVOICE
NC Dept of Environment & Natural
401 Oberlin Rd
Suite 150
Raleigh, NC 37615
Attn: Backus, Pat
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234-3000
Invoice Date
Invoice Numbe
Project Numbe
Project Name
Manager
Contract/P.O. #
Reference/Release#
43116
NC Dept of Nat Resources
Cloonan, James
Bill Through Date 24-NOV-2000
Lump Sum Amount Due This Invoice $ 27,853.05
PLEASE REMIT PAYMENT TO:
MELLON BANK
DEPT. 40164
ATLANTA, GA 31192-0164
Terms: Net 30 days
EARTH @ r EC H
A b,ca INTERNATIONAL LTD. COMPANY
JAt'l 04 '01 05: 44PM RUST E&I
E A R T tt ® T E C H
A tqca INTERNATIONAL LTD. COMPANY
-Fax
P.1
10 Patewood Drive, Building VI,
Suite 500
Greenville, SC 29615
864.234.3000
,. To: Pat Backus ·~i#iN Firm: NCDENR •·· -J · ''~--········:···. x~.x~ --=----=.}"--"_ ~-~--7=1=5-=3=60=5==·-·=·-=·-=---=-=··~-·=-=·=·p=· a=_·g-'-'~=s:-=· =2='-=='-=""=---~-=· i=. =
From: ·. Jim Cloonan Phone: [phone]
Re: Warren Co. Invoice Date: 01/04/01
D Urgent D For Review D Please Comment D Please Reply D Please Recycle
• Comments:
Pat-
Attached is invoice that I got, not sure why it is different than yours. John Duffey said
IT will send you revised bid bond to meet the 5% requirement. Regards,
Jim Cl.
···-, ·•· .... _____ . ·--·-··-,,-.
JRN 04 '01 05=45PM RUST E&I
INVOICE
NC Dept Of Environment & Natural
401 Oberlin Rd ·
Suite 150
Raleigh, NC 37615
Attn: Backus, Pat
P.2
Earth Tech
10 Patewood Dr.
Building VI
Suite 500
Greenville, SC 29615
864-234..J000
I !ti.I ; Invoice Date 22-'-DEC-2000 Contract/P.O. #
. Invoice Numbe 1 50349 Reference/Release#
~ill~-~1i!.~~ .. :~:.: .. £1~~-~I}t-O.f·-Nat-·-Re•sources--•·· -·· -·•·-•---· •··-·•·,,
Ma nager . Cloonan, James
~ili Throug h Date 24-NOV-2000
Lump Sum Amount Due This Invoice $ 27,853.05
-_.·.::
PLEASE REMIT PAYMENT TO:
MELLON BANK
.DEPT. 40164
ATLANTA, GA 3ll92-0164
Terms: Net 30 days
EARTH"9T EC H C
A 'la/CO INTERNATIONAL LTD. COMPANY
.,-'• "· ..
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02/05/2021 11:52 Bt.42342312
FAX
To:f?4Z:/3/lc6l/, S
Company: Al C /) t?,A./ ,e
From: &,11N'(J ,:Jcv-t/t-S
Address: Raleigh, NC
701 Corporate Center Dr._
Suite 475
Raleigh, NC 27607
Project#:. __________ _
HR GREEt"iV ILLE
Date: d-~ •-(,1 ~-
Fax#: f/7 '7/5--JtoS
Ext.#:. ____________ _
Subject: lt#MG/l/ C-4 . fr..(j L,.t;"'-1¢'?:L-6
Comments: __________________________ _
If you do not receive_ Pages (including cover page),
please call us as soon as possible at (919) 8~4-6200
E A R T H @) T s C H
A 'tl./CO INTERNAnONAL LTD. C:OM!'ANY
PAGE 01
02/06/2021 11:52 864 23 42312
August 9, 2001
Mr. Kenneth Hawkins
K.P .H Trucking & Landscaping
Route 2 Box 209-A
State Road 1335
Macon, NC 27551
Dear Mr. Hawkins:
HR GREEN\l ILLE
Re: Warren County PCB LandfilJ Detoxification Project
Request for Quotation -Seeding and Mulching
PAGE 02
ff' Corpontlo•
:200 I lori:z11n Ct•nt,•r ll.111/t•yuril
T.rt-nton. NJ 0861>1-ltJfJ.S
Ji,J. 609 .. 5/H. 8'Jllfl
,,:,,,,. 6#)1) 58H. (di Jf I
IT Corporation (IT) is the prime contractor for the "Warre,1 County PCB Landfill Detoxification
Project.'' The work involves clearing, grubbing and grading approximately 7 acres of land
around the landfill. Approximately 2 acres of this area wiU be covered with structures. The
remaining area will require seeding. IT is requesting a quotation for Seeding and Mulching
services to be subcontracted at the Site.
You are requested to provide all labor, equipment and material required to perform the following
scope of work.
The work scope is defined by drawings and specification referenced. In the event of conflicts
between the specifications and drawings, the drawings and associated notes shall supercede.
Seedin1 and Mul.:bing
A Seo~
l . M2bilization
A -Provide evidence of insurance and workman's compensation coverage as required by IT
Corp. IT Corp to be named as additional insured on all policies.
B-Obtain any required permits .
C-Mobilize all necessary equipment and personnel fo site.
2. Soil Bed PreparatiQn. Seedioa and Mulchin&
A Provide soiJ bed preparation. seeding and mulchin1J services according to the attached
specifications.
02/05/2021 11:52 8542342312 HR GREENVILLE PAGE 03
Pricing assumptions;
I. Work hours are 8 -IO hours per day, 5 day:; per week.
2. Sanitary facilities wiH be provided by IT.
G Schedule
Provide the following schedule information:
l . Days from Mobilization until completion seeding and mulching.
H Payment Terms and Additional Information
a) Payments wj}J be made on the basis of monthly progress estimates. A five percent (5%)
retainage shall be applied to all payment e~timates. Such retainage withheld shaJI be remitted
upon receipt of final pa.ymcnt by IT from owner. Payment tcnns are pay when paid or net 60
days, whichever is laler.
b) CompJetjon of IT Corporation' s.Ere.quali.ficatioo. FDrm~and . .exe.cution.af.a.St.andard..W.or.k.
Agreement may be required.
c) References to areas requiring sod are deleted. All area~ are to be seeded.
d) Requests to inspect the site shall be made through Mr. Bill Gallagher at (252) 213-1 949.
You are requested to submit your quotation by 5:00 PM, Thursday, August 16, 2001. Quotes
may be faxed to the auention of the undersigned at (609) 5B8-6482.
1f you have questions or comments concerning this request please contact the undersigned at
[phone].
Sincerely,
Nick Gavrushenko
Regional Manager, Procurement and Subcontracting
02/06/2021 11 :52 8642342312 HR GREDNILLE
SECTION 02486
SEEDING AND MULCl-'.1.ING
PART I -GENERAL
l .0 l DESCRIPTION
A. Scope of Work:
I. The Contractor shalJ furnish all Jabor, materials. equipment, incidentals
necessary and place seed, and maintain all seeded areas as specified
herein. Also included are fenjli1.ing, watering and maintenance as
required to assure a healthy stand of gra~;s.
2. A~'1S to be seeded shall include all areas <tisturbe<i"ctu'rin'g'c·;n~t;uctfoi{° .....
PAGE 04
3. Seeding and mulching shall be in accordance with the North Carolina
Erosion and Sediment Control Planning and Design Manual for permanent
seeding.
1.02 SUBMITTALS
A. Certification of seed quality, from the supplier, shall be delivered to IT
Corporation twcncy days prior to use.
PART 2 -PRODUCTS
2.0 I FERTlLIZER
A. Commercial fertilizer shaU comply with the state fertilizer laws.
8 . The numerical designations for fenilizer indicare che minimum percentages
(respectively) of 0) total nitrogen. (2) availabl,! phosphoric acid and (3) water-
soluble potash contained in the fertilizer.
C. The chemical designatjon of the fertili7.er shall be 10-IO-JO. At feast 50 percent
of the nitrogen shalJ be derived from organjc sources. At least 50 percent of the
phosphoric add shall be from normal super phosphate or an cquiva]ent source
which will provide a minimum of two units of sulfur. The amount of sulfur
shalJ be indicated to the quantitalive analysis card attached to each bag or other
container.
D. Fertilizer shaJl be delivered to the site. milled a,; specified, in the original
unopened standard siz.e bags showing weight, ana1ysis and name of
manufacturer. Containers shalJ bear the manufJ.cturer's guaranteed statement of
anaJysis, or a manufacturer's certificate of compliance covering ana1ysis shall be
furnished to the IT Corporation. Store fertilize· in a weatherproof place and in
such a manner that it will be kepl dry and irs effectivene~s wil1 not be impaired.
02/05/2021 11:52 8542342312 HR GREENVILLE PAGE 05
E.
2-02
A.
B.
2.03
A.
Ferti h~cr will be applied at a rate of 1,000 ~unds per acre .. Fertilizer shall_ be
uniformly spread and immediately mixed with che upper 2 ,nches of tops.oil.
SEED
Seed .shall he c1pplied according to the site detf1ils provided on sheer 3 of 3 of the
attached drawing~.
Seed ~hall be delivered in sealed containers bearing the dealer's guaranteed
analysis.
MULCH
The mulch material used shall normaHy be dry mulch of straw or hay,
consisting of oat, rye, or wheat straw, or fescue grass hay. Only undeterioruted
mulch which can be readily be cut into the soil shall be used. Mulch will be
applied according to the details titled "Seedbed Prepa(ation°·on··sneet·J 0Cf ·or .
the attached drawings.
PART 3 -EXECUTION
3.01 LAWN BED PREPARATION
A. The subgrade of all area.s to be seeded shaJI be raked and aH rubbish, s1icks.
roots, and stones larger than 2 inches shall be removed. The soil will be
prepared according to the details titled .. Seedb?d Preparation" on sheet 3 of 3 of
the attached drawings. Note that rhe soil is clay and limestone will be added at a
rate of 3 tons per acre.
3.02 APPLICATION OF FERTILIZER
A. FercHizer shalJ be applied ac the rate of 800 po· .. mds per acre or 17 .2 pounds per
1,000 square feet. ·
3.03 WATERING
A. The areas on which the seed and mulch i!) to bi:: placed shal) contain sufficient
moisture for optimum results. After being placed, the soil shaJJ be kept in u
moi.i.( condition. Thereafter, the Concractor shaH apply water as needed.
3.04 MAINTENANCE
A. Soil should be kept continuously moist, but not too wet, until seed has
germinated and become weB established.
B. The Contractor shall. at his expense, maintain the planted areas in a satisfaccory
condition unt1l final acceptance of the project. Such maintenance shall include
watering, mowing, filling, leveling, and repairing of any washed or eroded
areas, as may be necessary. IT Corporation may require replanting of any areas
in which the estabJishmem of the grass stand does not appear to be developing
satisfactorily. Replanting shall be performed at the Subcontractor's expense
except when it is determined that !i.UCh replacement was due to circumstances
beyond lhe Subcontractor's control.
END OF SECTION
02/05/2021 11:52 8542342312 HR GREENVILLE PAGE 05
3. Maintenance; Services _ _ .
A-Provide maintenance services according to the attached spec1facat1on.
B Work by Others
Prior to starting work all areas to be seeded wiJI hnve been cleared and grubbed.
C Schedule
Reference i1em numbers are as listed above in Scope of Wmk
ltem 1 A -Evidence of insurance und workman•s compensa1.ion coverage -within 2 weeks after
receipt of subcontract
Item l B • permits -al least 2 weeks before stan of item of work affected by permit.
Item 1 C -Mobili2.e necessary equipment and personnel to i,ite as required to support work
activities. IT Corp presently anticipates completing grading activities September 4, 2001 . The
Subcontractor will be required to mobiHze to perlorm the scope of work within IO working days
after notification by IT that an area is ready to be seeded.
D Pricing
Provide a price for each of the fo11owing activjtjes:
l. Mobihz.ation
2. Soil preparation, se.eding. and mulching on a per acre basis
3. Maintenance services to maintain the seeding until )eed has germinated and become well
established -per acre per month.
4. Maintenance services until finaJ acceptance of the project -per acre per month.
E Drawings
The uuached three drawings titJed:
J . Sheet J -Site Sedimemation and Erosion Contfl)l,
2. Sheet 2 ~ Site Grad,ng, Drainage, Sedimentation and Erosion Control Pinn, and
3. Sheet 3 • Site Details
are part of <his specification. They contain a description of the site showing the areas that wilJ be
seeded. These drawings aJso contain information about the seedbed preparation and seeding.
F Pricing
Provide pricing for the defined scope of work. Your pricing shall •include all labor, materials and
equipment required to perform the work in accordance with the documents listed above.
Item
I.
2.
3.
4 .
8542342312 HR GREENVILLE
Warren County PCB LandfilJ Detoxification Project
Seeding and MulchinE
Quotations due by 5:00 PM } August 16. 2001
Description Unit Unit Price
Mobilization LS :NA
Soil pre~ration, seeding, mulching Acre ~ ,, 9e,;,ce
Maintenance until seed germinates Acre/Mo ~ ~.q.2. and becomes established
Mainlenance services until final Acre/Mo 1' 500,E.-acceptance of project
-· -. ,.._.,; __ ,. '··--··-·---. --·-..... -.. ·•"-'-·~--~.-~ .... --~···· .... ••· . ....: .... ~~----·
TOTAL NA
~ 5 acres x 1 month
0 5 acres x l O months
,
PAGE 07
Qty Total
l ~.OQ
5 ,, q tf t.:::, • ,£
I
s' fi " :xr.> . ;!?
so .. il~C<.b ·~
·-....... _.,,, __ .. , ... ....... u.....w..., ..••••
NA
Contractor: IB0<-t; •~l:l ~ lAtJDEf"-f\P,~('\, f u c ..
Signature: __ ~...-.....,....---.. ....... ....c;.....--0_· .. ....£., . ...i..• ----~~-· ..J..::,,..:::;.-..;:.;:_i:--.:'.!:..__....,.-________ ~_
Date: el l<.o \ D \
02/05 /2021 11:52 85 42342312
KPH TRUCKING AND LANDSCAPING~
-,.,.,r,-.
P.0 .Box 129
.... on NC ..,.,<<1 n.1.iC , ..,,.,.,
[phone] FAX [phone]
-·-··········--
·1 I ~;LL T~------...
tum IT CORPORATION-
-~--~··-·-~
1200 HORIZON CENTER BL VD.
I TRENlON, .NJ. O&o~i I A TlN: GARY OL"KE
I L_. ___ _
1 -·· ·o-i~;,;~ON
I
I l
HR GREENVILLE
I ITEM
1----. I Misc I ~iti.:ell~~ hed,l~,fati~.~· ..
I mulch a ponioo of lhc WUTC:P Cc,,unty pen Landfill
Prop:rt~· I Mi~ -Miscellm:waugJMintcnancc on l .7S ac~ for
Sept.&Cxl.: J. 75xJOO
-S\lllt<ltcl
l'URCIIASE ORDER # t 79436
•.•.... , ..... -·--· ······-·-····-···--·-· .... . . ···----Thank you for the (IJll)Ottunily to ~e you.
2
PAGE 08
Invoice
DATE I INVotCE NO. ·-1
l l/l6/200~~:· J __ 9_12 __ J
525.00
Total
I.Q50.00
9-486.25
$9,486.25
02/05/2021 11:52 8542342312
-•·····,·•'"""'""""'""""""""""""'"'""•··-··
KPH TRUCKING AND LANDSCAPING,
P. 0 . Box 129
Macon. NC 275S l
[phone] FAX (919) 257•3400
---·· ·-·"··--•··"'·.,.. ......... _,_............ -
BILL TO --·-·--··---··--------THEl T CORPORATION
200 HORIZON CENTER BL VD.
TREN'fON. NJ. 08691
A TIN GARY DUKE
OESCRIPTION
HR GREENVILLE
QTY
•• ' "" ,. ••~••-.. ••v~•"••••--• ••· ............ , .......... .,_,
-Mi~llaneous/tnaintenanoe on 6.0 ~ fot
Nov.&.Dc1;.;6.0x300.00
-Subtotal
PURCHASE ORDf::R I 179436
!1~it you roc the ~~ty-~ ~·~~-·-...... . -----···· ··-···----
i I I.
2
RATE
1,800.()()
1 _~~;~-···
PAGE 09
Invoice
AMOUNT
. ., .
J,6'.1000
3,600.00
$3,600.00
02/06/2021 11:52 8642342312
KPH TRUCKING AND LANDSCAPING,
P. 0 . Box 129
Macon, NC 27551
[phone] FAX [phone]
____ ,,,---•-··•· .. •••·---•-·.
I nm I iT;oRPORATION __ _
.200 HORIZON CEN'IER BL VD.
TRENTON, N.J. 01691
AlTN: OARY DUKE
. ···-···-·---·•·-.. l ITEM DESCRIPTION
...... ,_, ~i-~ -MiKetlancoualmainien.nce on 6.0 acres for
Nov .&l>cc.·,6.0xJ00.00
..Subtolal
PURC~~E ORDER # 179436
HR GREENVILLE F'AGE 10
Invoice
r ::~J-~v:~~J
. • . ~ ~ -·-:-;:;,---TERMS =t ''oue DATE
QTY
,_, .......... _____ _
2
--~-~r\.-CCipt
1
-,2,2~(~·;··---
RATE
1,800.00
AMOUNT
3.600.00
3,60!)00
SJ,600.00
r ;
~•~7~~:~_~/~::r·r-~
. "-_ .<" • ·: •. " )
~A
:CDENR
r
JAMES B . HUNT JR.
GOVERNOR
BILL HOLMAN
: , ' SE_CRETARY
) . ;:
WILLIAM L. MEYER
DIRECTOR
... --..... _,.,_ ... ~
. ""'--·-;-r-" ....
Septemberl3,2000
Mr. Winston M. Lue
Office of Pollution Prevention and Toxics
US Environmental Protection Agency
401 M Street SW (MC 7404)
Washington, DC 20460
Dear Winston:
NORTH CAROLINA DEPARTMENT OF
ENVIRONMENT AND NATURAL RESOURCES
DIVISION OF WASTE MANAGEMENT
This is to inform you that we have selected an oversight contractor for the Warren County PCB
Landfill Detoxification Project. Our choice is Earth Tech, Inc. Earth Tech, as the former Rust
Environment and Infrastructure, was involved with the Sangamo Weston Superfund site in South
Carolina where 60,000 tons of PCB-contaminated soil was successfully treated using thermal
desorption.
Personnel from Earth Tech may be contacting you concerning pennitting and other TSCA-related
questions pertaining to the detoxification project I wanted to let you know that they do have a
legitimate reason for asking.
In addition, Governor Jim Hunt and Congresswoman Eva Gayton received letters from Tim
Fields offering EPA in-kind services to support the detoxification project. The State Budget
Office has determined that in-kind services can count as part of the federal match required by our
General Assembly to use $7M of the funds appropriated last year. This means we can proceed
with the phased funding of the detoxification project. As such, a request for qualifications will be
issued within the next week You may receive calls from some of these potential contractors also.
Thank you for your assistance and if you have any questions please give me a call.
Sincerely,
Patricia M Backus, PE
cc: Bill Meyer, DENR -Division of Waste Management
Mike Kelly, DENR-Division of Waste Management
Jim Goonan, PE -Earth Tech
1646 MAIL SERVICE CENTER, RALEIGH, NORTH CAROLINA 27699-1646
401 OBERLIN ROAD, SUITE I SO, RALEIGH, NC 27605
PHONE [phone] FAX [phone]
AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER • SO% RECYCLED/I 0% POST-CONSUMER PAPER
JAMES B . HUNT JR.
GOVERNOR
BILL HOLMAN
SECRETARY
l t
WILLIAM L.' MEYER
DIRECTOR
September 13, 2000
Mr. Hiroshi A Dodahara
Office of Pollution Prevention and Toxics
US Environmental Protection Agency
401 M Street SW (MC 7404)
Washington, DC 20460
Dear Mr. Dodahara:
NORTH CAROLINA DEPARTMENT OF
ENVIRONMENT AND NATURAL RESOURCES
DIVISION OF WASTE MANAGEMENT
This is to inform you that we have selected an oversight contractor for the Warren County PCB
Landfill Detoxification Project Our choice is Earth Tech, Inc. Earth Tech, as the former Rust
Environment and Infrastructure, was involved with the Sangamo Weston Superfund site in South
Carolina where 60,000 tons of PCB-contaminated soil was successfully treated using thermal
desorption.
Personnel from Earth Tech may be contacting you concerning permitting and other TSCA-related
questions pertaining to the detoxification project I wanted to let you know that they do have a
legitimate reason for asking.
In addition, Governor Jim Hunt and Congresswoman Eva Clayton received letters from Tim
Fields offering EPA in-kind services to support the detoxification project. The State Budget
Office has determined that in-kind services can count as part of the federal match required by our
General Assembly to use $7M of the funds appropriated last year. This means we can proceed
with the phased funding of the detoxification project As such, a request for qualifications will be
issued within the next week. You may receive calls from some of these potential contractors also.
Thank you for your assistance and if you have any questions please give me a call.
Sincerely,
Patricia M. Backus, PE
cc: Bill Meyer, DENR-Division of Waste Management
Mike Kelly, DENR -Division of Waste Management
Jim Cloonan, PE -Earth Tech
1646 MAIL Sf:RVICE CENTf:R, RALEIGH, NORTH CAROLINA '27699-1 646
401 OBERLIN ROAD, SUlTE 150, RALEIGH, NC 27605
PHONE [phone] FAX [phone]
AN EQUAL OPPORTUNITY / AFFIRMATIVf: ACTION EMPLOYER -50% RECYCLED/I 0% POST-CONSUMER PAPER
J4MES B. HUNT JR.
GOVERNOR
BILL HOLM4N
5ECRET4RY
WILLl4M L. MEYER
DIRECTO"
NORTH CAROLINA DEPARTMENT OF
ENVIRONMENT AND NATURAL RESOURCES
DIVISION OF WASTE MANAGEMENT
September 13, 2000
Mr. Oaig Brown
Pesticides and Toxic Substances Branch
US Environmental Protection Agency
Atlanta Federal Center
61 Forsyth Street
Atlanta, GA 30303-8960
Dear Oaig:
This is to inform you that we have selected an oversight contractor for the Warren County PCB
Landfill Detoxification Project Our choice is Earth Tech. Inc. Earth Tech. as the former Rust
Environment and Infrastructure, was involved with the Sangamo Weston Superfund site in South
Carolina where 60,000 tons of PCB-contaminated soil was successfully treated using thermal
desorption.
Personnel from Earth Tech may be contacting you concerning permitting and other TSCA-related
questions pertaining to the detoxification project I wanted to let you know that they do have a
legitimate reason for asking.
In addition, Governor Jim Hunt and Congresswoman Eva Oayton received letters from Tim
Fields offering EPA in-kind services to support the detoxification project. The State Budget
Office has determined that in-kind services can count as part of the federal match required by our
General Assembly to use $7M of the funds appropriated last year. This means we can proceed
with the phased funding of the detoxification project As such, a request for qualifications will be
issued within the next week. You may receive calls from some of these potential contractors also.
Thank you for your assistance and if you have any questions please give me a call.
Sincerely,
Patricia M. Backus, PE
cc: Bill Meyer, DENR -Division of Waste Management
Mike Kelly, DENR-Division of Waste Management
Jim Ooonan, PE -Earth Tech
™ MM1MM1M
1646 MAIL SERVICE CENTER, RALEIGH, NORTH CAROLINA 27699-1 646
401 OBERLIN ROAD, SUITE 1 SO, RALEIGH, NC 27605
PHONE [phone] F4X 919-715-3605
4N EQUAL OPPORTUNITY / 4FFIRMATIVE 4CTION EMPLOYER -50% RECYCLED/I 0% POST-CONSUMER PAPER
Task No. 1 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 -2 3 4 5 -6 7 Description Design Review/Engineering Design Review/Schedule Compliance/Permit Review Bid Package Preparation Constructability/H&S Review Heat & Material Balance Review of Contractor Plans Progress Meetings Engineering Support/PM Sub-total Construction Oversight Perimeter Air Monitoring Oversight of Startup Summary of Costs Warren County PCB Detoxification Engineering and Construction Oversight Duration Travel/ (weeks) Labor Per Diems Subcontractors $7,752 $0 $0 $7,096 $0 $0 $9,408 $0 $0 $3,780 $0 $0 $7,382 $0 $0 $23,058 $0 $1,050 $61,960 $14,592 $4,200 SZ5,8QQ ill ill 104 $196,236 $14,592 $5,250 8 $40,256 $6,887 $2,625 65 $13,516 $3,197 $90,967 4 $20,356 $3,112 $0 Oversight of Perf. Demonstration 1 $14,880 $1,683 $96,485 Oversight of Soil Treatment 65 $265,620 $43,122 $0 Final Reports NA $28,760 $0 $2,000 TOTAL $579,624 $72,593 $197,327 Supplies Total $55 $7,807 $55 $7,151 $80 $9,488 $55 $3,835 $80 $7,462 $80 $24,188 $0 $80,752 ~ SZ6,QZQ $675 $216,753 $2,150 $51,918 $1,735 $109,415 $955 $24,423 $180 $113,228 $15,605 $324,347 $1,250 $32,010 $22,550 $872,093
Task Duration No. Description (weeks) 1 Design Review/Engineering 1.1 Design Review/Schedule 1.2 Compliance/Permit Review 1.3 Bid Package Preparation 1.4 Constructability/H&S Review 1.5 Heat & Material Balance 1.6 Review of Contractor Plans 1.7 Progress Meetings 1 .8 . Engineering Support/PM Sub-total 104 2 Construction Oversight 8 3 Perimeter Air Monitoring 65 4 Oversight of Startup 4 5 Oversight of Pert. Demonstration 1 6 Oversight of Soil Treatment 65 7 Final Reports NA TOTAL Summary of Costs Warren County PCB Detoxification Engineering and Construction Oversight Total No. Subcontractors People (See Travel/ Per (See Notes 2 & No. Hours Note 1) Labor Diems 3) 78 4 $7,752 $0 $0 72 4 $7,096 $0 $0 96 4 $9,408 $0 $0 40 4 $3,780 $0 $0 78 4 $7,382 $0 $0 240 7 $23,058 $0 $1,050 588 4 $61,960 $14,592 $4,200 760 6 $Z5,8QQ ~ ~ 1952 $196,236 $14,592 $5,250 626 6 $40,256 $6,887 $2,625 172 5 $13,516 $3,197 $90,967 316 5 $20,356 $3,112 $0 176 6 $14,880 $1,683 $105,425 4290 7 $265,620 $43,122 $0 340 6 $28,760 $0 $2,100 $579,624 $72,593 $206,367 Supplies Total $55 $7,807 $55 $7,151 $80 $9,488 $55 $3,835 $80 $7,462 $80 $24,188 $0 $80,752 RID $Z6,QZQ $675 $216,753 $2,150 $51,918 $1,735 $109,415 $955 $24,423 $180 $122,168 $15,605 $324,347 $1,250 $32,110 $22,550 $881,133
NOTES 1 2 This represents total number of people per task. Some people will have larger roles (more hours) than others in each task. For Progress meetings, typically 1 person will attend, however this person will be supported by others occaisionally for preparation and during specialized activities at the site such as the PD. Typically one person will act as site represenative, but will be supported by others as needed at certain phases of the project. Detail for Subcontractor Cost, Item 3, Perimeter Air Monitoring Perimeter Air Monitoring Equipment Perimeter Air Analytical Envirotech Solutions Contractor overhead & profit Subtotal $15,000 For real time instruments, VOCs and particulates $40,635 See Analytical Sheet, phase II $31,000 Oversight of installation, calibration & baseline $4,332 5% of subcontract costs $90,967 3 Detail for Subcontract Cost, Item 5, Oversight during demonstration testing Perimeter Air Monitoring Equipment Perimeter Air Analytical Envirotech Solutions Contractor overhead & profit Subtotal $68,000 See Equipment Attachment -for "fixed" stations $28,405 See Analytical Sheet, phase I $4,000 Calibration/maintenance $5,020 5% of subcontract costs $105,425
Ambient Perimeter Air Monitoring, Warren County LandFIII, Warren County, North Carolina -FIXED STATIONS Revision 4: 10/5/2000 Purchase Rental -Cherokee No. of Total Units Total Cost/4 Unit Per Cost/Sy Systems Item Equipment Description Quantity Cost,$ System stem,$ • $ $ for 18 months PM-10 Suspended Particulate Monitoring 1 Volumetric Flow Controlled PM-10 System including anodized alumin 1 5,000 1 5,000 20,000 29680 shelter, 8" x 10" filter holder, aluminum blower motor assemly 0 0 0 continuous flow/pressure recorder, combination mass flow 0 0 0 controller and digital timer with elapsed time indicator 0 0 0 2 Calibration Kit w/variable calibration orifice, NIST traceable 1 850 1 850 850 1190 certificate, adapter plate, slack tube manometer, gasket, tubing 0 0 0 and carrying case 0 0 0 3 Filter Media Holder, Filter Paper Cartridge 1 95 2 190 190 Included in Rental 4 Replacement motor brushes (set of 2) 1 9 4 36 144 Included in Rental 5 Replacement motor 1 75 2 150 150 Included in Rental 6 Replacement motor cushion 1 9 2 18 72 Included in Rental 7 8" x 1 O" rubber gasket to seal filter 1 9 4 36 144 Included in Rental 8 Recorder pen point 1 10 2 20 80 Purchase 80 9 Recorder charts 1 26 4 104 104 Purchase 104 10 8" x 10" Glass Fiber Filters (100 per box) 1 190 2 380 1520 Purchase 1520 11 Freight 1 500 1 500 2000 2000 Subtotal 6,773 7,284 25,254 34574 Dloxln/Furan/PCB Ambient Air Sampler 12 Environmental PS-1 Semi-volatile Sampler 1 2,750 1 2,750 11,000 15400 13 PS-1 Calibration Kit 1 575 1 575 575 805 14 Glass Cartridges/screen 1 26 4 104 416 Purchase 416 15 Filters (Box of 100) 1 125 4 500 500 Purchase 500 16 3" PUF Plug 1 6 40 240 960 Purchase 960 17 Exhaust Hose 1 26 1 26 104 Included in Rental 18 Motor Brushes (set of 2) 1 12 10 120 480 Included in Rental 19 Blower/Motor Assembly 1 815 1 815 3260 Included In Rental 20 Recorder Paper 1 25 4 100 400 Purchase 400 21 Filter Holder 1 0 0 0 0 0 22 Dual Sampling Module (includes filter holder) 1 225 4 900 3,600 Purchase 3600 23 Aluminum PUF Shipping Containers for Glass Cartridges 1 8 4 32 128 Purchase 128 Subtotal 4,593 6,162 21,423 22209 Meteorological Station 11983 24 Wind Speed Sensor 1 500 1 500 500 Included in Rental 25 Wind Direction 1 550 1 550 550 Included in Rental 26 Temperature (Dual) 1 400 1 400 400 Included in Rental 27 Radiation Shield 1 697 2 1394 1394 Included in Rental
Ambient Perimeter Air Monitoring, Warren County landFIII, Warren County, North Caronna -FIXED STATIONS Revision 4: 10/5/2000 Purchase Rental -Cherokee No. of Total Units Total Cost/4 Unit Per Cost/Sy Systems Item Equipment Description Quantity Cost,$ System stem,$ '$ $ for 18 months 28 Rain Gauge 1 370 1 370 370 Included in Rental 29 Relative Humidity 1 600 1 600 600 Included in Rental 30 10-meter Self-standing Tower 1 1250 1 1250 1250 Included in Rental 31 Data Logger 1 1,575 1 1,575 1,575 Included in Rental 32 Data Logger Software 1 450 1 450 450 Included in Rental 33 Cross Arms 1 150 1 150 150 Included in Rental 34 Cables for Sensors 1 70 4 280 280 Included in Rental 35 Meteorological Software for Wind Rose/Trend Charts 1 450 1 450 450 Included in Rental 36 Electrical Wiring/Grounding 1 500 1 500 500 Purchase 500 37 Padding for Meteorological Station 1 90 1 90 90 Purchase 90 Subtotal 7652 8559 8559 12573 Monitoring Station 37 Scaffolding 1 275 1 275 1100 Purchase 1100 38 Stairs for Scaffolding 1 65 1 65 260 Purchase 260 39 Safety Railing Around Scaffolding 1 85 1 85 340 Purchase 340 40 Electrical Wiring and Grounding 1 500 1 500 2000 Purchase 2000 41 Padding for Monitoring Station 1 90 1 90 360 Purchase 360 42 Flat Bed Trailer/Electrical Hook-up/Propane Generator 1 1200 1 1200 1200 Purchase 1200 Subtotal 5260 5260 Volatlle Organic Compounds (VOCs) 43 voe Sampler 1 5,500 1 5,500 5,500 8789 44 6-Liter Canisters (Specially-treated) 1 425 1 425 1700 2660 Subtotal 7,200 11449 TOT Al PERIMETER AIR EQUIPMENT 67,696 86,065 Health and Safety Monitoring 45 Mini-RAM particulate sampler 1 3600 1 3600 3600 5,040 46 Telegan Autofim I OVA Portable VOC Monitor 1 7400 1 7400 7400 10,360
SUMMARY OF PROJECT PERSONNEL
WARREN COUNTY OVERSIGHT
Task Personnel Qualifications Tasks
1.1 Review current design, confirm
Design Review Cloonan BS/ME,PE performance basis
Funk BS/MS,PE Prepare construction schedule
McNelis BS,PE Develop new specs
Greer BS Admin/word processing
1.2
Compliance Review Funk BS/MS, PE NC solid waste and water regs
Branham BS,PE NC air regulations
Williams BS,CIIMM Federal TSCA regulations
Greer BS Admin/word processing
1.3 Prepare supplementary conditions,
Bid Package Cloonan BS/ME, PE new technical specs
Funk BS/MS, PE Schedule of values, M&P
McNelis BS,PE Technical specs for new items
Greer BS Admin/word processing
1.4
Constructability/H&S Cloonan BS/ME,PE Review design for consistency
Funk BS/MS,PE Constructability concerns
Prokopchak BS, CIH Potential health and safety concerns
Greer BS Admin/word processing
1.5 Prepare heat and material balance
Heat/Material Balance Cloonan BS/ME,PE for contractor's proposed equipment
McNelis BS,PE to evaluate production rates and
CAD Oper. TBD residual production
Greer BS Admin/word processing
1.6 Review relevant portions of
Contractor Submittals Cloonan BS/ME, PE contractor submittals
Funk BS/MS,PE Constructability, NC regs
McNelis BS,PE Thermal req'ts, NFPA
Greer BS Admin/word processing
Prokopchak BS, CIH Health and Safety Plan
Branham BS,PE Air Monitoring Plan
Williams BS,CHMM TSCA permit/requirements
1.7
Progress Meetings Cloonan BS/ME,PE Attend meetings, notes/schedule
Funk BS/MS, PE Attend ½ meetings
McNelis BS,PE Attend ½ meetings
Greer BS Update meeting notes, schedule
1.8 Project management, financials,
Engineering Support Cloonan BS/ME,PE monthly reports, payments
Funk BS/MS, PE Construction support as needed,
direct field staff
McNelis BS,PE Thermal support as needed
1
SUMMARY OF PROJECT PERSONNEL
WARREN COUNTY OVERSIGHT
Task Personnel Qualifications Tasks
Greer BS Admin/word processing, financials
Williams BS,CHMM TSCA support as needed
CAD Oper. TBD Drawings as needed
2
Site Preparation Cloonan BS/ME,PE Coordination of work, reporting
Funk BS/MS, PE Support of field staff
Holland BS Construction oversight (5% time)
Jones BS Construction oversight (95% time)
McNelis BS,PE Inspection of thermal units
Greer BS Admin/word processing, financials
3
Perimeter Air Cloonan BS/ME,PE Coordination of work, reporting
Monitoring McNelis BS,PE Review of data
Holland BS Collecting air samples
Rawlings BS Data validation and tabulation
Greer BS Admin/word processing
4
Start-Up Oversight Cloonan BS/ME, PE Pre-Final Inspection
McNelis BS,PE Pre-Final Inspection
Funk BS/MS, PE Pre-Final Inspection
Holland BS Construction oversight
Greer BS Admin/word processing
5
Oversight of Cloonan BS/ME,PE Coordination of work, reporting
Performance McNelis BS,PE Oversight of 3 tests
Demonstration Funk BS/MS, PE Interim Inspection
Holland BS Construction oversight
Greer BS Admin/word processing
Rawlings BS Data tabulation
6
Oversight of Soil
Treatment Cloonan BS/ME, PE Coordination of work, reporting
McNelis BS,PE Oversight of 3 tests
Funk BS/MS, PE Interim Inspection
Holland BS Construction oversight (1/3 time)
Jones BS Construction oversight (2/3 time)
Greer BS Admin/word processing
Rawlings BS Data tabulation
7 Cloonan BS/ME, PE Coordination, review of reports
Final Reports McNelis BS,PE Report preparation
Funk BS/MS,PE Report preparation
Wesberry BS Technical editor
Holland BS Report preparation
Greer BS Admin/word processing
2
NOTES
BS -Bachelor of Science
CAD -Computer-aided Design
CHMM -Certified Hazardous Materials Manager
CIR -Certified Industrial Hygienist
ME -Master of Engineering
MS -Master of Science
NFP A -National Fire Protection Act
PE -Professional Engineer
TSCA -Toxic Substances Control Act
3
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North Carolina
Department of Administration
NC SCHOOLS
t=ttz.ST
IN AM£(1.IC.A
James B. Hunt Jr., Governor
Katie G. Dorsett, Secretary
State Construction Office
Speros J. Fleggas, P.E., Director
•
Earth Tech
10 Patewood Drive
Building 6, Suite 500
Greenville, SC 29615
October 23, 2000
RE: E&NR-Waste Management
Warren County Detoxification PCB Landfill-Oversight Service
File #010440101
Gentlemen:
Enclosed are four (4) copies of the proposed Letter Type
Agreement on the above referenced project. If you are in
agreement, please execute the documents on behalf of your firm
and forward to the owner. By copy of this letter we are
requesting the owner, if he concurs, to complete the execution,
return one copy to you, forward one copy to us, and retain the
remaining copy for his files.
Very truly yours,
Enclosures
CC: Patrica Backus
Mailing Address: Telephone: [phone]
Fax [phone]
State Courier #56-02-01
Location:
1307 Mail Service Center
Raleigh, NC 27699-1307
An Equal Opportunity/Affirmative Action Employer
301 N. Wilmington St., Suite 450
Raleigh, NC 27601-2827
Agreement ID #010440101
E&NR-Waste Management
Warren County Detoxification PCB Landfill-Oversight Service
This Agreement is made this 23rd day of October, 2000, by and between the
State North Carolina through E&NR-Waste Management, Raleigh, NC,
hereinafter referred to as Owner, and Earth Tech, Greenville, SC, acting as
Oversight Engineer .
Whereas, Owner needs the professional services of an Oversight Engineer
assist E&NR-Waste Management in the preparation of bid documents, design
review of plans and specifications of the design-build Remediation
Contractor during the PCB detoxification of a landfill in Warren County.
The detoxification of the landfill is estimated to cost $14-$20 million.
Now, therefore, Owner and Oversight Contractor, for the consideration
hereinafter set forth, agree as follows:
A) Earth Tech wi l l perform the tasks as outlined in Attachment A, Scope
of Work.
B) The Owner wil l compensate the Oversight Engineer in the not-to-exceed
amount of eight hundred eighty-one thousand one hundred thirty-three
dollars ($881,133) payable upon co!71pletion of each task as outlined in
Summary of Cost in Attachment A. Estimated number of man-hours listed
are for budgetary purposes only. Actual hours may be less or exceed
totals listed in Summary of Cost. Air monitoring equipment c harges
will be reimbursed t.o Oversight Engineer in accordance with equipment
schedule per Attachi-nent A. Air monitoring equipment ($67,996 ) as well
as all other reimbun:able costs are included in lump sum fee.
C) This Agreement represents the entire and integrated agreement between
Owner and Oversight Contractor and supersedes all prior nego·::.iat ions,
representations or agreements, either written or oral. This Agreement.
may be amended only by written consent.
Oversight Contractor:
Earth Tech
Witness, ~ / tl,_,,,;J.,,__ By,_/4/f ~
Date: ;;/31)/4~ •
Attachment A
,
SCOPE OF WORK
OVERSIGHT CONTRACT-WARREN COUNTY PCB DETOXIFICATION
This project involves the thermal treatment of 60,000 tons of soil containing PCBs using
base-catalyzed decomposition (BCD). Total project duration for the engineering and
oversight work is estimated to be 24 months. Estimated duration of the project from
contractor mobilization to demobilization is 18 months. The thermal treatment system
will be operated 24 hours/day, 7 days a week except for scheduled and unscheduled
maintenance. Estimated construction costs are $14 -$20 million.
Construction will occur under a design/build contract between the Contractor and the
NCDENR. Earth Tech will be the Owner's agent for review and oversight of the
Contractor. Earth Tech will continually advise the NCDENR of project conditions but
only the NCDENR has the authority to stop work by the Contractor except in emergency
situations.
1.0 DESIGN REVIEW /ENGINEERING
Review the following plans and documents for completeness, constructability,
regulatory compliance (e.g., TSCA, NC Air requirements, OSHA), equipment
specific requirements that might limit competition, defined performance standards
and boundaries, and potential change orders from the contractor based on other
thermal treatment projects. View the documents as a potential contractor for
conflicts and missing information. Changes to base document will be prepared as
Section 00800, Supplemental Conditions. The documents to be reviewed are as
follows:
• Drawings (45)
• Final Design Summary Report
• Technical Specifications
• Project Health and Safety Plan
• Performance Demonstration Plan
• Air Monitoring Plan
• Site Operations Work Plan
• Quality Assurance Project Plan
• Final Verification/Confirmation Sampling Plan
• Construction Quality Assurance Project Plan
• Emergency Response Plan
The existing design is preliminary and will be used to solicit construction bids. The
Contractor will prepare the final design. Earth Tech will not change any existing
drawings or specifications. Changes to the preliminary design will be through
addenda or described in the supplementary conditions. Tasks 1. 1 through 1.4 deal
with the existing preliminary design documents. Tasks 1.5 through 1.8 refer to the
Contractor's design and subsequent support provided to the NCDENR. Earth Tech
will not be the designer of record on this project.
10/20/00
Attachment A
I. I Design Review and Performance Specifications
The existing design features specific equipment that may restrict compet1t1ve
bidding. Review the existing documents and prepare comments under the
following categories:
•
•
•
•
1.2
Performance Specifications: Are performance requirements (e.g., treatment
levels) clear? Are they documented sufficiently for payment? Are the limits of
system operation clearly defined? Are some areas too tightly prescribed to
allow creativity or use of equivalent systems?
Constructability: Can the existing design be implemented efficiently? Are
there areas that increase cost or complexity without any real benefit? Does the
design allow for re-work if necessary? Is there enough room within the battery
limits for access, egress and maintenance? Is there enough room for the
stockpiling and transition of clean, contaminated, and treated soils? Is there
power and access to the air monitoring stations? Is it clear how the contractor
will define clean fill above and below the PCB soils? Revise geotech and soil
language to fit local conditions.
Completeness: Can the design be implemented in the field with the given
information? What areas may cause potential for change orders? What areas
need further definition? Specifically, review the requirements for air dispersion
modeling, receptor concentrations, soil sampling, contingency on fuel costs,
spiking feed for demonstration test, control chart for PCB soil standard,
handling of existing drums, and disposal of geotextile and other non-soil
materials in the landfill. Clarify what air sampling is required of contractor vs.
engineer. Approved changes will be documented in Section 00800,
Supplemental Conditions, for use in bid package.
Preliminary Schedule: Prepare a preliminary construction schedule for Earth
Tech's involvement based on the current bid dates and anticipated durations of
contract award, permitting, mobilization, site preparation, mechanical start-up,
demonstration test, site restoration, and demobilization. Provide spending
forecast to allocate projected Earth Tech costs over the project duration. The
Contract Time for completion of work by the Contractor will be specified in the
Supplementary Conditions, and the Supplementary Conditions will include
liquidated damages for work extending past the substantial completion date.
Damages to include the cost for additional construction oversight.
Regulatory Compliance
Review the design and work plans for consistency with applicable regulations, (e.g.,
TSCA, NFPA, North Carolina air regulations) as described in Section 01060 of the
specifications. Evaluate any requirements within Warren County (e.g., erosion
control permit). Consider what regulations may apply to alternate options not
currently included in the design, such as off-site treatment of PCB condensate.
Earth Tech will provide comments on consistency with current regulatory
requirements but ultimate responsibility for identifying and obtaining all permits
will be that of the Contractor.
10/20/00 2
Attachment A
1.3 Bid Package Assistance
Assist the NCDENR in preparing the bidding and technical portions of the
contractor's bid package. Prepare the following specifications:
•
•
•
•
•
Section 00300, Schedule of Values: Define key areas for payment and list on
schedule along with appropriate units for payment (lump sum or unit rate). Use
unit rate costs where possible. Include separate schedule for alternate bid for
off-site disposal of PCB condensate. Include unit rate for stand-by time and
lump sum costs for partial mobilization and partial demobilization following the
Performance Demonstration.
Prepare specifications for off-site disposal of PCB condensate, stand-by time,
partial mobilization, and partial demobilization. Add language to specifications
requiring submittal of comprehensive heat and material balance for each major
unit operation and material component and submittal of system P&IDs to show
required controls and interlocks.
Section 01025, Measurement and Payment: For each item on the Schedule of
Values, clearly define what is to be included and how payment will by
approved.
Prepare bid form and Supplemental Conditions (00800). Review the SCO
standard contract and general conditions for potential areas of conflict.
Prepare tabulation of bids and contract document for successful bidder. Assist
NCDENR with Notice of Award and Notice to Proceed documentation.
• Scope includes attendance at pre-bid meeting in Warren County as part of
regular monthly meeting.
1.4 Constructability/Health and Safety
Review existing layout and equipment selection/ configuration for consistency with
accepted engineering practices and potential constructability concerns. Review
Construction Health and Safety Plan for consistency with OSHA and accepted
construction practices. While Earth Tech will provide review comments to the
NCDENR, ultimate responsibility for constructability and site health and safety will
be that of the Contractor.
1.5 Heat and Material Balance/Process Flow
Prepare independent, preliminary heat and material balance based on general unit
. operations (e.g., feed, desorber, air pollution control system, liquid BCD system,
wastewater treatment, water use, stack) and performance requirements (e.g., 0.2
ppm PCBs in soil). Use for comparison with heat and material balance and P&IDs
submitted by contractor. Review contractor's process flow configuration/P&IDs
for interlocks and controls required by code, throughputs, and potential bottlenecks.
These general balance and flow calculations will be provided for use by the
NCDENR in evaluating the Contractor's submittals. The Contractor will provide
an exact balance based on the intended performance of their equipment.
10/20/00 3
Attachment A
1.6 Review Project Plans/Shop Drawings
Following selection of a Contractor, review required contractor submittals (e.g.,
specific Performance Demonstration Plan) for consistency with the performance
objectives and contractual requirements. Submit written comments to NCDENR
for all plans listed above. Meet with NCDENR in Raleigh to discuss comments and
proposed modifications. Subsequently meet with contractor in Raleigh to discuss
comments and revisions to plans. Project manager, thermal design manager, and
construction manager to attend meetings.
1. 7 Progress Meetings
Meet with NCDENR project manager once a month at the site to discuss project
performance, upcoming work, budget, schedule, conflicts, and potential project
improvements. Document meetings with written agendas and minutes. Monthly
meetings for two years, to include front end work, construction, and project
completion. Assume that meetings are coordinated with CAB meetings. Meetings
to include project manager and one other project person, depending on subject.
Includes attendance at Warran County Job Fair by construction manager. Should
the project duration be less or more than two years, costs for this task would be
adjusted through a change order based on the actual number of meetings.
1.8 Engineering Support During Construction
Provide engineering support to the NCDENR throughout the project regarding
process considerations, potential failure to meet performance standards, change
order or process modification requests from contractor, review of interim submittals
(e.g., Contractor's air monitoring results), applications for payment, and general
engineering requirements as the project progresses. Includes project management
and accounting functions for the estimated 18 months of construction. The project
manager will be available to meet with the State Construction Office and NC
DENR upon reasonable notice.
2.0 OVERSIGHT OF SITE PREPARATION AND CONSTRUCTION
Provide full-time construction oversight, consisting of six 10-hour days per week.
Per diems charged at standard NC rate. Provide daily progress reports via e-mail
and summary report with progress photographs at completion of site preparation.
Estimated duration for site preparation and construction is eight weeks. Allow
kick-off meeting with the project manager and construction manager and pre-final
inspection by the construction manager. Includes 10% QA sampling and associated
laboratory costs for geotechnical and construction parameters by construction
manager. Earth Tech will collect construction samples for analysis by
subcontracted laboratory or will perform field testing (e.g., nuclear density gauge
measurements).
10/20/00 4
Attachment A
3.0 PERIMETER AIR MONITORING
Implement the Air Monitoring Plan with modifications approved by the NCDENR.
Total numbers of analyses are shown below. Costs include purchase of monitoring
equipment, meteorological station, sampling stands, collection and shipping of
samples, laboratory analyses, data validation, creation of summary tables and trend
graphs, and preparation of monthly summary reports. Earth Tech will evaluate
baseline data and determine background concentrations.
Description Quantity
Air Monitoring Stations 4
Dioxin/Furan Analyses (Method TO-9A) 23
PCB Analyses (Method TO-4A) 212
VOA Analyses (Method TO-14A) 23
Particulates (TSP) 212
Actual PCB and dioxin/furan analyses are shown on Table I. The required
quantitation limits are 8 x 10-4 micrograms per cubic meter for PCBs and 5 x 10-8
micrograms per cubic meter TEQ for dioxins. Earth Tech will summarize the TEQs
based on reporting limits and determine whether the ambient standards were
exceeded.
Earth Tech will modify specs to indicate coordination with contractor in setup of
met and sampling stations. Contractor to provide clearing, construction assistance,
and associated power connections. Earth Tech to confirm that specifications are
clear on what will be produced by Contractor for perimeter monitor setup. The
NCDENR will own the monitoring equipment at the completion of the project.
Earth Tech will maintain the equipment and manage the waiTanties during the life
of the project
4.0 OVERSIGHT OF MOBILIZATION AND STARTUP
Provide full-time construction oversight for duration, consisting of six 10-hour days
per week. Per diems charged at standard NC rate. Provide daily progress reports
via e-mail and summary report with progress photographs at completion of site
preparation. Estimated duration is three weeks. Allow pre-final inspection by the
project manager, thermal design manager and construction manager.
5.0 OVERSIGHT DURING DEMONSTRATION TESTING
Provide full-time construction oversight for duration, consisting of five IO-hour
days. Estimated duration is one week. Per diems charged at standard NC rate.
Provide daily progress reports via e-mail and summary report with progress
photographs at completion of site preparation. Allow one week on site for the
thermal design manager to evaluate system performance, controls, and contractor
10/20/00 5
Attachment A
air monitoring. Review Demonstration Report by Contractor and provide written
comments to NCDENR.
6.0 OVERSIGHT DURING SOILS TREATMENT
Provide full-time construction oversight for duration, consisting of six 10-hour days
per week. Per diems charged at standard NC rate. Provide daily progress reports
via e-mail to the NCDENR and summary report with progress photographs at
completion of site preparation. Estimated duration is 65 weeks. Allow monthly
visits by the thermal design manager and project manager to assess progress,
coordinate with monthly progress meetings. Review Substantial Completion
Report by Contractor and provide comments to NCDENR. Allow pre-final and
final inspections by the project manager and construction manager. Approve
interim and final applications for payment. Costs include a site computer provided
by Earth Tech and miscellaneous project expenses (e.g., field supplies). Should the
project duration be less or more than 65 weeks, costs for this task would be adjusted
through a change order based on the actual time spent on oversight.
7.0 FINAL REPORT
The final report will be issued in three volumes, as follows:
1) Site Preparation and Construction Quality Assurance
2) Thermal Treatment
3) TSCA Closure and Site Restoration
Each report would be submitted to the NCDENR in draft form approximately one
month following completion of that portion of the work. The document would be
revised based on NCDENR comments and five copies of the final document would
be provided to the NDENR.
Each report would include the daily reports, photographic documentation, analytical
results, data interpretation, QA testing results, any statistical analyses, and a short
narrative. Each report would identify what project requirements had been attained
to that point and any changes in the design based on field conditions or unforeseen
developments.
10/20/00 6
10/20/00
Attachment A
TABLE 1
PERIMETER MONITORING ANAL YTES
WARREN COUNTY PCB DETOXlFICATION
CAS# Common Name Trade Name
1746-1-6 2,3, 7,8-T etrachlorodibenzo-p-dioxin 2,3, 7 ,8-TCDD
40321-76-4 1,2,3, 7,8-Pentachlorodibenzo-p-dioxin 1,2,3,7,8-PeCDD
57653-85-7 1,2,3,4, 7,8-Hexachlorodibenzo-p-dioxin 1,2,3,4,7,8-HxCDD
39227-28-6 1,2,3,6,7,8-Hexachlorodibenzo-p-dioxin 1,2,3,6,7,8-HxCDD
19408-74-3 1,2,3, 7,8,9-Hexachlorodibenzo-p-dioxin 1,2,3,7,8,9-HxCDD
35822-46-9 1,2,3,4,6,7,8-Heptachlorodibenzo-p-dioxin 1,2,3,4,6,7,8-HpCDD
03268-87-9 1,2,3,4,6,7,8,9-Octachlorodibenzo-p-dioxin OCDD
51207-31-9 2,3, 7,8-Tetrachlorodibenzofuran 2,3, 7 ,8-TCDF
57117-41-6 1,2,3, 7,8-Pentachlorodibenzofuran 1,2,3,7,8-PeCDF
57117-31-4 2,3,4, 7,8-Pentachlorodibenzofuran 2,3,4, 7,8-PeCDF
57117-44-9 1,2,3,4, 7,8-Hexachlorodibenzofuran 1,2,3,4,7,8-HxCDF
72918-21-9 1,2,3,6,7,8-Hexachlorodibenzofuran 1,2,3,6,7,8-HxCDF
70648-26-9 1,2,3,7,8,9-Hexachlorodibenzofuran 1,2,3, 7,8,9-HxCDF
60851-34-5 2,3,4,6,7,8-Hexachlorodibenzofuran 2,3,4,6, 7,8-HxCDF
67562-39-4 1,2,3,4,6,7,8-Heptachlorodibenzofuran 1,2,3,4,6,7,8-HpCDF
55673-89-7 1,2,3,4,7,8,9-Heptachlorodibenzofuran 1,2,3,4,7,8,9-HpCDF
39001-02-0 1,2,3,4,6, 7,8,9-Octachlorodibenzofuran OCDF
32598-13-3 3,3',4,4'-TeCB PCB 77
32598-14-4 2,3,3',4,4'-PeCB PCB 105
74472-37-0 2,3,4,4',5-PeCB PCB 114
3108-0-6 2,3',4,4',5-PeCB PCB 118
65510-44-3 2',3,4,4',5-PeCB PCB 123
57465-28-8 3,3',4,4',5-PeCB PCB 126
38380-08-4 2,3,3',4,4',5-HxCB PCB 156
69782-90-7 2,3,3',4,4',5'-HxCB PCB 157
52663-72-6 2,3',4,4',5,5'-HxCB PCB 167
32774-16-6 3,3',4,4',5,5'-HxCB PCB 169
35065-30-6 2,2',3,3',4,4',5-HpCB PCB 170
35065-29-3 2,2',3,4,4',5,5'-HpCB PCB 180
39635-31-9 2,3,3',4,4',5,5'-HpCB PCB 189
1336-36-3 Polychlorinated Biphenyls
Aroclor 1242 Aroclor
Aroclor 1254 Aroclor
Aroclor 1260 Aroclor
7
Attachment A
SUMMARY OF PROJECT PERSONNEL
WARREN COUNTY OVERSIGHT \
Task Personnel Qualifications Tasks
1.1 Review current design, confirm
Design Review Cloonan BS/ME,PE performance basis
Funk BS/MS, PE Prepare construction schedule
McNelis BS,PE Develop new specs
Greer BS Admin/word processing
1.2
Compliance Review Funk BS/MS,PE NC solid waste and water regs
Branham BS,PE NC air regulations
Williams BS,CHMM Federal TSCA regulations
Greer BS Admin/word processing
1.3 Prepare supplementary conditions,
Bid Package Cloonan BS/ME,PE new technical specs
Funk BS/MS, PE Schedule of values, M&P
McNelis BS,PE Technical specs for new items
Greer BS Admin/word processing
1.4
Constructability/H&S Cloonan BS/ME,PE Review design for consistencx:
Funk BS/MS,PE Constructability concerns
Prokopchak BS, CIR Potential health and safety concerns
Greer BS Admin/word processing
1.5 Prepare heat and material balance
Heat/Material Balance Cloonan BS/ME,PE for contractor's proposed equipment
McNelis BS,PE to evaluate production rates and
CAD ()per. TBD residual production
Greer BS Admin/word processing
1.6 Review relevant portions of
Contractor Subrnittals Cloonan BS/ME,PE contractor submittals
Funk BS/MS, PE Constructability, NC regs
McNelis BS,PE Thermal req 'ts, NFP A
Greer BS Admin/word processing
Prokopchak BS, CIR Health and Safety Plan
Branham BS,PE Air Monitoring Plan
Williams BS,CHMM TSCA permit/requirements
1.7
Progress Meetings Cloonan BS/ME,PE Attend meetings, notes/schedule
Funk BS/MS, PE Attend ½ meetings --McNelis BS,PE Attend ½ meetings
Greer BS Update meeting notes, schedule
1.8 Project management, financials,
Engineering Support Cloonan BS/ME,PE monthly reports, payments
Funk BS/MS, PE Construction support as needed,
direct field staff
McNelis BS,PE Thermal support as needed
1
Attachment A
SUMMARY OF PROJECT PERSONNEL
WARREN COUNTY OVERSIGHT
Task Personnel Qualifications Tasks
Greer BS Adrnin/word processing, financials
Williams BS,CHMM TSCA support as needed
CADOper. TBD Drawings as needed
2
Site Preparation Cloonan BS/ME,PE Coordination of work, reporting
Funk BS/MS,PE Suooort of field staff
Holland BS Construction oversight (5% time)
Jones BS Construction oversight (95% time)
McNelis BS,PE Inspection of thermal units
Greer BS Admin/word processing, financials
3
Perimeter Air Cloonan BS/ME,PE Coordination of work, reporting
Monitoring McNelis BS,PE Review of data -
Holland BS Collecting air samples
Rawlings BS Data validation and tabulation
Greer BS Adrnin/word processing
4
Stai1-Up Oversight Cloonan BS/ME,PE Pre-Final Inspection
McNelis BS,PE Pre-Final Inspection
Funk BS/MS, PE Pre-Final Inspection ..
Holland BS Construction oversiP,ht
Greer BS Admin/word processing
5
Oversight of. Cloonan BS/ME,PE Coordination of work, reporting --Performance IvfcNelis BS,PE Oversight of 3 tests
Demonstration Funk BS/MS, PE Interim Inspection ·-Holland BS Construction oversight
Greer BS Admin/word processing
Rawlings BS Data tabulation
6
Oversight of Soil
Treatment Cloonan BS/ME,PE Coordination of work, reporting
McNelis BS,PE Oversight of 3 tests
Funk BS/MS, PE Interim Inspection
Holland BS Construction oversight (1/3 time) ·-Jones BS Construction oversight (2/3 time)
Greer BS Adrnin/word processing
Rawlings BS Data tabulation
7 Cloonan BS/ME,PE Coordination, review of reports
Final Reports McNelis BS,PE Report preparation
Funk BS/MS, PE Report preparation
Wesberry BS Technical editor
Holland BS Report preparation
Greer BS Admin/word processing
2
Task Duration No. Description (weeks} 1 Design Review/Engineering 1.1 Design Review/Schedule ·1.2 Compliance/Permit Review 1.3 Bid Package Preparation 1.4 Constructability/H&S Review 1.5 Heat & Material Balance 1.6 Review of Contractor Plans 1 7 .. , Progress Meetings 1.8 Engineering SupporUPM Sub-total 104 2 Construction Oversight 8 3 Perimeter Air Monitoring 65 4 Oversight of Startup 4 5 Oversight of Perf. Demonstration A i 6 Oversight of Soil Treatment 65 7 Final Reports NA TOTAL Summary of Costs Warren County PCB Detoxification Engineering and Construction Oversight Total No. People (See Traveli No. Hours Nota 1) Labor Per Diems 78 4 $7,752 $0 72 4 $7,096 $0 96 4 $9,400 $0 40 4 $3,780 $0 78 4 $7,382 $0 240 ., $23,058 $0 588 4 $61,960 $14,592 760 6 P5,aoo ~ 1952 $196,236 $14,592 626 6 $40,256 $6,887 172 5 $13,516 $3,197 316 5 $20,356 $3,112 176 6 $14,880 $1,683 4290 7 $265,620 $43,122 340 6 $28,760 $0 $579,624 $72,593 Subcontractors (See Notes 2 & 3) Supplies $0 $55 $0 $55 $0 $80 $0 $55 $0 $80 $1,050 $80 $4,200 $0 ~ $270 $5,250 $675 $2,625 $2,150 $_90,967 $1,735 $0 $955 $105,425 $180 $0 $15,605 $2,100 $1,250 $206,367 $22,550 Total $7,807 $7 I 151 $9,488 $3,835 $7,462 $24,188 $80,752 F6,010 $216,753 $51,918 $109,415 $24,423 $122,168 $324,347 $32,110 $881,133 ),I rt rt Ill 0 if ID ::, rt >
NOTES 1 2 This represents total number of people per task. Some people will have larger roles (more hours) than others in each task. For Progress meetings, typically 1 person will attend, however this person will be supported by others occaisionally for preparation and during specialized activities at the site such as the PD. Typically one person wiil act as site represenative, but will be supported by others as needed at certain phases of the project. Detail for Subcontractor Cost, Item 3, Perimeter Air Monitoring Perimeter Air Monitoring Equipment Perimeter Air Analytical Envirotech Solutions Contractor overhead & profit Subtotal $15,000 For real time Instruments, VOCs and particulates $40,635 See Analytical Sheet, phase II $31,000 Oversight of installation, calibration & baseline $4,332 5% of subcontract costs $90,967 3 Detail for Subcontract Cost, Item 5, Oversight during demonstration testing Perimeter Air Monitoring Equipment Perimeter Air Analytical Envirotech Solutions Contractor overhead & profit Subtotal $68,000 See Equipment Attachment -for "fixed" stations $28,405 See Analytical Sheet, phase I $4,000 Calibration/maintenance $5,020 5% of subcontract costs $105,425
_ __ . _ . _ .. . Ambient Perl1T1eter Alr_!Jlonllorlng, Warren Courtly la!lclf:~1!,_W!'rren fc~nty, North CaroHna -FIXED ~TATIONS . PM-10 Suspended Particulate Monitoring · j --' (Revl1lon 3, 9/18/2001i) · ·· Item I Equipment Description . Part Numbor Quar.llly Unit Coat,$ No. of Unit, Per Syal Tolal Co1tlSyalom, $ Total Coal/4 Syi.101111, $ 1 Volumelrlc Flow Conlroll,id PM-10 Syslem Including anodized alumln GUV-16H 1 5,000 1 5,000 20,000 shelter, ii· x io• illler holder, aluminum blower motor assemly · o · · · -· o o conllnuous now/pressure recorder, comblnallon mass flow o o o controller and dlgllal llmer with elapsed lima Indicator o o o 2 Callbrallon Kit w/varlable callbrallon orlllce, NIST ln,ceable G2835 1 850 I 050 850 =-=~::_ ~ertlO<;:;_ite, ad_apllir plate, slack tube manomeler, gasket, lubing 0 0 o and carrying case o o o -------3 Fllltir Media Holder, Fliler Paper Carlrldge GJ000 1 05 2 100 190 ---· 4 Replacement moioi brushes (set oi 2) GB4 1 9 4 36 144 ·---5Replacemenimolor . G115923 1 75 2 150 150 ----~ Repi~~i~n.i_pii\~r.£u~hioii_ ·:__ _ _ .. __ G2oos 1 0 2 18 12 7 8" x 10" rubber gasket to seal filler GFH2018 1 9 4 36 144 ______ s Recaiiier pen i>oiiii ___ --·-G 124 1 10 2 20 so 9 Recorder charts G 106 1 26 4 104 104 ----16 s· x io• Giass Fiber Fiiieis (166 per box) GQMA 1 mo i 380 1526 ---ii Freight _________________________ --·-----------1 --i;oo 1 ----·------soo -·---------2666' ______ _ ---------_______ --~-~ :=-·---:-~--:-::-:-· suiliotai -6,?i3 ------~--~~,204 ~:--:: -_----~~---=-~!~1. _________ , _______ _ ____ I_----------------· -·---------· -... ---12 Tisch Environm~l~~~~~~!~~l:.:b~:~::r Sampler -------·-1T-E-1000 13 PS-1 Calibration Kit TE-5040 14 Glass Cartridges/screen TE-PS-1-Cart 15 Filters (Box of 100) is 3" PUF' Piug ----17 Exhausl Hose 18 Motor Brushes (set of 2) 19 Biower/Motor Assembly 20 Dicken Recorder Paper -----2i i=iiieri-loiclei ---------22 Duai Sampling ~fodule 23 Aluminum PUF Shipping Conlalners for Glass Carlrldges ITE-1027 24 Wind Speed Sensor 25 Wind Dlrecllon 20 Tornperaluro (Dual) 27 Radlallon S!llold 20 Rain Gauge Meteorological Slallon . 29 Reiailve ~lurnldl\y . 30 Hi-maier Self-slanding Tower 31 Dala Loggor 32 Dala Logger Soflware 33 Cross Arms -. 34 Cables for Sensors :~.--~:~ 35 MeiooroloQIC~I Soiiwaro for Wind Roso/lrorid Ctiarl5. 36 Eleclrlcal Wlrlng/Groundlnl) -:_~~_j7 P-!d~lng !~>r l.1e~eo(~logl<;:.il Siallon _ Sublota! Subtotal 010C 020C 62 0700-1 370 0830-0-6 905 466 MMP i91-1 1953 S-450 i ,----i j 1 2,750 --575 213 125 2:1 12 615 25 75 225 e 4,6GB 500 550 •100 007 370 6001 12501 1,5751 450 1501 10j ,1501 500 001 76521 1 4 4 40 1~j-4 4 4 4 1 2 1 4 2,750 -575 --··-·-·--------104 -. ----·· 500 240 26 120 815 100 300 900 32 6,462 500 550 400 13!:M 370 600 1250 1,575 450 150 280 450 -500 90 8559 ---11,000, _______ _ 575 416 500' -•----966 104 -·---480 3260 ---400 300 3,600 128 21,723 500 550 400 1304 370 600 1250 1,575 450 150 280 450 500 -90 8559 ··-t-----)I ct' ct' Ill 0 5 II) ::, ct' )I
--------· -----------· --· --~bl!!nt P!)r~m~ter_~f ~<>11lt<>!lng, Warre11 f<>!Jllty L-!n_~FIII, W~rre1!t;o_unty, Nortll Ca_rc>llna ~ f!><~~ -~T±\J!QNS ---------. -·· _PM:10 Susp!!nded Partlculaht Monl!qr!11g ______ .. ·-.. . . ------··--(Revision 3, 9/18/2000) Item Equipment Description Part Number Quantity Unit Cost,$ No. of Unlls Per Syste Total CosUSystem, $ Monllorlng Station -· . --37 S~ffoldlng 1 275 1 275 38 Stairs for Scaiioldlng .. 65 1 1 65 -.. ---39 ~a.r~iy~alllrlQ A!9.~nd Scaffolding .. -· 1 85 1 05 40 Electrical Wiring and Grounding i .. 500 1 500 ---·· 41 Padding for Monitoring Station 1 90 1 90 42 ~~!.E!~~-,:~ller/glec;trlcal J::look-up/Propane Generat.:ir 1 1200 1 1200 Subtotal ------·---·-Volatiie Organic Compounds (VOCs) . --·--43 Xontech Modei 911 voe Sampler . Xon-911 1 5,500 j 5,500 --44 ~~l!e_r _C~nlst~r~ (Sp~clally-treated) Xon-1001 1 425 1 425 Subtotal --------· . ---------· rot AL EOUiPMENT ----------------... -Total Cost/4 Systems, $ 1100 260 340 2000 360 1200 5260 5,500 1700 7,200 67,996 -. ----):it rt rt Ill n r ::, rt ):it
Outside Laboratory Costs -Warren County
PHASE I
Parameter Method Quantity Unit Cost Total
PCBs TO-4A 23 190 $4,370
0/Fs TO-9A 23 795 $18,285
VOAs TO-14A 23 225 $5,175
TSP 23 25 $575
Total $28,405
PHASE II
Parameter Method Quantity Unit Cost Total
PCBs TO-4A 189 190 $35,910
0/Fs TO-9A 0 795 $0
VOAs TO-14A 0 225 $0
TSP 189 25 $4,725
Total $40,635
Total Phase I and II: $69,040
Note: This cost is from the low bid qualified laboratory,
Pace. Bids were also obtained from two other labs, Triangle
and Altas. Both were higher.
Attachment A
7 01 C o rporate Center Driv e, Suite 4 7 ;, Raleigh , N o rth C a r o lina 2760 7
February 28, 2002
North Carolina Department of Environment
And Natural Resources
Division of Waste Management
1646 Mail Service Center
Raleigh, North Carolina 27699-1646
Attention:
Reference:
Ms. Patricia M. Backus, P.E.
Warren County PCB Landfill
NC SCO ID No. 0104401010A
Erosion and Sediment Control Measures
Change Order No. 1
Dear Ms. Backus:
At your request, Earth Tech repaired erosion and sediment control measures at the
Warren County PCB Landfill during the week of February 4, 2002. Specific work
included providing electrical service to slab #4 sump and installation of a sump pump
with mechanical float switches, repair of erosion at the discharge of the roof drain
culvert, repair of bedding and backfill of the 6-inch water main, installation of seed and
netting on the landfill west slope, re-seeding of the southwest side of the site, and
removing sediment from the west sedimentation basin.
Enclosed are three originals of Change Order No. 1 that covers the work described above.
Included with the Change Order is a letter to IT Corporation dated February 20, 2002 that
describes the needs for the repairs, the January 29, 2002 Sedimentation Inspection
Report, and backup invoices from Earth Tech subcontractors and supplier. The letter to
IT Corporation provides the cost breakdown of the Change Order. Please review the
Change Order, and process through for State Construction Office approval.
As indicated in the enclosed letter to IT Corporation, a deductive change order in the
amount of $16,227.28 was prepared, and that change order was sent to Mr. Gary Duke of
IT Corporation on February 27, 2002 for signature.
If you have any question, please contact me at 919-854-6239 or Mr. Jim Cloonan at 864-
234-3056.
Very truly yours,
Earth Tech of North Carolina, Inc.
Enclosures
cc: Jim Cloonan
E A R T H © T E C H
A tqca INTERNATIONAL LTD. COMPANY
T e le ph o n e
F acs im i le
Form OC-24
Rev. 9-88 SECTION 310 FORM OF CHANGE ORDER
STATE CONSTRUCTION OFFICE
CHANGE ORDER NO. _j_
INSTITUTION: {:)FAIR
PROJECT:WARRP.V Ct>i/µ17 Pee LA.,-JJFILL
STATE CODE & ITF.M: 0 /o 44 o JO IO fl
CONTRACT FOR: coAJ r7rvc710µ overf,5~'(CAUSE:
CONTRACTOR: FA~rH ,~c~ CODE:
)( OR Owner Request
OCR Contractor Request
O DR Designer Request
o cc Concealed Condition
o DE Design Error o DO Design Omission
0 SC Schedule Change
0 OT Other
Under the terms of the contract and without invalidating the
original provisions thereof, the following change (s) in work is
(are) authorized for the change in contract amount herein set
forth: (Description of change order with detailed cost breakdown
attached) {?r;PAtR oF pf!OJ10,.._,. 1:u·vd .I'ed, Ht!Jv<f Cctv'frol. /1t../lJ'v/UJ',
The time of completion including previous orders is !y/8 calendar
days and shall be ( ;i.nereaeed.) {decre~eed.) (unchanged) by o --.----,,. calendar days by this change order for a revised contract date of
completion of Jy I IJ • (Detailed analysis supporting the
requirements for a change in duration is attached.)
CONTRACT COST SUMMARY: TOTALS
1. Original Contract Amount ...••••••••••••••••••••••
2. Amt. of Previous Orders:
Add $D.~ Deduct $ 0, ~
3. Amt. of This Order:
Add $ I b 'J'J.7, 2:1 Deduct $C>.ov
4. Total of lines 2 & 3
$ /6, J'J7, Vi Minus Total Deducts: > $0.~
[Line 4 shall show the net amount to be added or (deducted)
from the contract amount.)
5. Revised contract Total Amount .•.••••.•.•••...••••• $ 8Cf7']6D , '2..f
6. The owner certifies that the contingency fund
balance after this change is: $ ------
Fill in one copy only
:t c:artify tbat lllY botlditlg compatly lildll be :aot:i.fiad fort:b.with that ~l
my eontraet aas seeR (iRereaeea.) (a.eereaseEi) sy tee amouR't ef ~hi• ()'~I 1/~
ehan~e era.er, aRd teat a eopy of tee approYeEi eaan~e era.er will be~~
maileEi ypga ra-:aipt :by ma to my i;1,u;aty-. ·
Al(tL A ptl, Cf/Bl£ (Contractor)
fiA~1H 7/fcH (Designer)
DE/JR.
(Owner)
By:
By:
By:
State Construction Office By:
Other Approving Agency
(if needed)
DISTRIBUTION:
By:
1 original to State Construction
1 original to owner
(Date)
(~6')__
.5/ "/o :z...
(Date)
(Date)
(Date)
1 original to board or commission (if any)
1 original to designer
1 original to contractor
1 original to surety
REQUEST FOR AUTHORIZATION TO CHANGE
DATE: Ff5B ?.7, ·iou~
REQUEST NO. : 1
OWNER: f) R /VI(
DESCRIPTION OF CHANGE:
STATE CODE :O10440,0,oITEM #: A
PROJECT NAME : w (J, f:!! R /:" ,v C c1 "1,.,11 >
Pc B tA,-,J p, Ll
CONTRACTOR: !J//-1
CONTRACT FOR: Co J./f'f 'rv(.. -n t-;.,,
/JV f:'f'c 1',£J /.l'f
(<.ei>Ai/2 01:: /3R.OJ;aµ 11 ....... .J feJ,,..,,aJ...l"'r Cc,l-40,L ne.,Arl./~e.l' ,e.r Fr-1121/f
1 Gel... Le 1/t!r 'TD 7.,-corp P&f3 :Jv, ;>ov-:1 ( A'T-t,,<fr,/,~ J
REASON FOR CHANGE: f)F-1,/fl f-~fi.n.s<'( ,.f'trz Re.pf¾,rJ 7t-Mci!<T
co °M f l 14-,.,, Ce j ~ 11) L 1 ,_, {, 0 ,t-/; /l O j, () )/ kl-t-"c.1 J'e.e/ /1·1 e.~r CCI >--<l/'(IL f>~ r f-1 i."I
\lie lA<Ttuv µo<f,f, c11T10,v {ll--r'1Ac..h~dJ
J I •
SUMMARY REVIEW OF CONTRACTOR'S ESTIMATE FOR TIME AND COST:
(Attach contractor's detailed cost breakdown of labor and
materials) ATitttcL..e.-). Le.,rt,, f"trH•-i ~A2:<tH <T&,L 71., 1'~ Ct-r-ptJrA7llJ,1.,,'
J;;tv6D P€. B ?o, ?d()'1
DESIGNER ~UMMARY:
1. Schedule items affected by this change: po
2. can contractor mitigate the change without requiring a contract
time extension? µ/a
3. Will the change require a contract time extension ·for other
contractors? 1,/o Which?
4. Are additional costs indicated by reason of the time extension? /J~
If so, they must be included in 5 & 6 below.
5. Estimated cost of
change:
6. Estimated time
extension field
cost (if any)
CONTRACTOR'S ESTIMATE DESIGNER'S ESTIMATE
DESIGNER RECOMMENDATION AND CERTIFICATION: }Jo<r t:i.Ppl,uH3L6-cJ.. ~'it. 7'-
( tJ 1-:t r-1,,J.. ~ CG 1vr r/.J,
the cost }ed...
and equitable, and I recommend ~-;.;1/ti~
APPRO'VED D¥:
'f'I'FLE.
DATEI
701 Corporate Center Drive, Suite 475, Raleigh, North Carolina 27607
February 20, 2002
Mr. Gary Duke, P.E.
Project Manager
IT Corporation
200 Horizon Center Boulevard
Trenton, NJ 08691-1904
Reference: Warren County PCB Landfill
Erosion and Sediment Control Measures
NC SCO ID No. 010440101A
VIA E-MAIL FOLLOWED BY CERTIFIED MAIL
Dear Mr. Duke:
IT Corporation is hereby notified that the work of controlling erosion and subsequent
sedimentation at the Warren County PCB Landfill had not been performed in a
satisfactory manner.
As you are aware, the design of the concrete containment slabs caused water to
concentrate at one point in the vicinity of Slab #4 sump. Stormwater has overflowed this
point and caused severe erosion of the slope on the west side of the site. To attempt to
correct this situation, IT, through it's subcontractor KPH Trucking/Landscaping, Inc.,
installed hay bales on the west side of Slab #4 inside the containment curb. The work
was performed by KPH on January 16, 2002 in accordance with the instructions provided
by !T's site manager, Mr. Bill Gallagher, in his letter of January 16th• Earth Tech visited
the site on January 30th and noted severe erosion of the west side of the site to such an
extent that an eight to ten foot section of the 6-inch water main was exposed and
undercut. The hay bales at Slab #4 were clearly ineffective in controlling erosion, and
the extent of damage to the site caused by erosion was greater on the 30th than on the 16th•
Digital photographs of the deteriorated conditions at the site were taken by Earth Tech
and Department of Environment and Natural Resources (DENR) personnel and sent to
you electronically on the 30th• The situation of the 30th was such that DENR was
notified of a violation of its erosion and sediment control permit on February 4th due to
the ineffectiveness of the controls instituted by IT Corporation in controlling erosion at
the site, and due to IT Corporation not properly maintaining the control measures and
structures. Also documented in the photographs was the severe erosion on the landfill
slope to the east of Slab #1 and subsequent sediment buildup, erosion at the end of the
pole barn roof drain culvert, and lack of vegetation on the southwest comer of the site.
As a further complication, KPH informed the Earth Tech site manager, Dennis Jones, that
they had not been paid for previous work and were unwilling to perform additional work
for IT until they were paid and the bankruptcy payment issues had been resolved. Due to
the emergency nature of the potential permit violation and to prevent further damage to
the site, DENR requested that Earth Tech undertake immediate measures to repair the
damage to the site caused by erosion and to put in place measures to minimize further
damage and erosion. Due to your illness, Earth Tech notified Mr. Bill Gallagher by
phone on February 1, 2002 of the DENR's intent to have Earth Tech undertake the
EARTH@T EC H
A t11ca INTERNAnONAL LTD. COMPANY
Telephone
Facsimile
Mr. Gary Duke, P.E.-----
February 20, 2002
Page 2of2
repairs. Mr. Gallagher acknowledged that Earth Tech would do the work, and we
requested that Mr. Gallagher so notify you.
On February 4, 2002, KPH, under.subcontract with Earth Tech, mobilized to the landfill
site to repair erosion damage to the water main, install new seed and netting on the east
hillside, cleanout the west sediment basin, repair erosion at the roof drain culvert, and
seed the southwest comer of site. Earth Tech also subcontracted with mco to run a
temporary electric line from the trailers to the Slab #4 sump and to install a 90-gpm pump
in the sump. The sump pump was installed to address your specific concern that the
containment curb not be saw cut to allow for controlled drainage of the slab. All work
was completed on February 8, 2002.
The costs incurred by DENR to perform the above work pursuant to Article 28 of the
General Conditions totals $16,227.28, as follows:
KPH Trucking
HICO Electric
Grainger (sump pump)
Subcontract sub-total
Earth Tech 20% overhead and profit
Subcontract total
Earth Tech labor: Jones, 40 hrs @ $55/hr
Funk, 6 hrs @ $98/hr
Jones per diem, 5 days at $81/day
Total change order
$9,677.50
$883.70
$300.70
$10,861.90
$2,172.38
$13,034.28
$2,200.00
$588.00
405.00
$16,227.28
The amount of $16,227.28 will be deducted from the current retainage on your contract
through a change order. Please feel free to call me at [phone] if you have any
questions or require additional information.
Sincerely,
Earth Tech, Inc.
<f~
Jim Cloonan, P.E.
Project Manager
c: Pat Backus, NCDENR
Zack Abengunrin, SCO
Bill Gallagher, IT
John Funk
ATI~~ ~UTU. ~ATT\if.L...)S1~1£UT0L
Case# __ _
...
"· ~ NORTH CAROLINA DEPARTMENT OF ENVIRONMENT A.ND NA1VRAL RESOUR r N. SECTION: 3800 Barren Drive 1628 M. ii Service unter: ei h NC 27699-16 --. ..... ~~,;.;.,-
~~cy•~~OO~~~----,~~ .
Person
Address:._..u,~~:i-....c:ia..u.--..J~..-~....._,~1,o..;1...c~~-----1::::ul..l..u,i.Q:;._...Ll!:~:.-=-..,L.,;-...L....j"-------
1. Project ~on SJ2. ( (pCN Pictures: No ~ Yes □ · 1,,! .;.Prin_._ts....;;;C;.........;S;..li_de_s_□ ___ D_igi_·ta1 __ □ __ v_i_deo __ □__,!
2. Weather and Soil Conditions ► ::;t .. .o ... t,,J'['.1 3 Dtf; t Sc£¥ Bt3c.E
3. ls site currently under notice of violation? Ye:s □ No m
4. ls the site in compliance with the S.P.C.A. and the rules? f ~ Yes □ No }t[J lfno, check violations below:
S. Violations: ·
□ a. No approved plan, G.S. I I3A-S7(4) and ISA NCAC 4B.0007(c) □ g. Inadequate buffer zone, G.S. 113A-57(I)
~-Failure to follow approved plan, G.S. I I3A-6l.l □ h. Graded slopes and fills too steep, G.S. 1 I3A-S7(2)
Cc. Failure to submit revised plan, G.S. l I3A-S4.l(b) and or ISA NCAC 4B.0024 (d)
J SA NCAC 4B.0018(a) 0 i. Unprotected exposed slopes, G.S. I I3A-S7(2)
□ d. Failure to provide adequate groundcover, G.S. J J3A-S7(3) and Oj. Failure to maintain erosion control measures,
15A NCAC 4B.0007(b) or JSA NCAC 4B.0024(e) ISA NCAC 4B.OOI3
tie. Insufficient measures to retain sediment on site, G.S. J J3A-57(3) □ k. Other(describe), ______________ _
J.fI.f. Failure to take all reasonable measures, ISA NCAC 4B.0005 4 ,r-;; NPDES Permit Violation? Yes )d:) No □ Describe::----~~~~~L.....~c.;::::;...=l(_~0~~~---:--:---~--:1::7'"1"------
7. Has sedimentation damage occurred since last inspection? Yes □ If yes, where? (check all that apply): No
LaJce/natural watercourse on the tract □ Lake/natural watercourse off the tract □ Other property □
Description: -
Degree of damage: Slight □ Moderate □ Severe □
8. Contact made with (Name) k,O C NL OH vcTt... Title ~ , t
Inspection Report given □ or sen~ to Person Financially Responsible Date given/sent §I,' OOf Qr Q Pf()'/{()~ 9. Corrective actions needed:. __________________________________ _
'5<-o ee" C ::rut 'r \:\::t'.h) '-el?f flfD TI>
Report by: \U ~L'r 5.,A bY,U ~.5 Others present. _________________ _ -.Jate of Inspection: o I /,99 / oa;
·<:£)? frT /:;A~ u.s
Time arriving at site: { l : I ~ Time leaving site:. _ _,l._· \_:_4..........,0 _____ _
.. Jun-14-06 OB:12A KP HAWKINS
KPH TRUCKING AND LANDSCAPING,
P. 0 . Box 129
Macon, NC 27551
[phone] FAX (919} 257-3400
I
I · BILL. ~o ·-=-
j 1:arth T~I
70 I CotpOOSIC !)rive
l:!uilc: 475
Rnicigh,N.C.27607
'·--·
Milil:
Mi!iC
Mi:oic
Mille
Mille
Mis:
Mille
Misc
Misc
ITEM DESCRIPTION
-Mi11eellancou!ilR'--'J11Ur of erosion dlamllic.: 111 the Warren
Counly P<.:B Landfill, W11m-n Cotu\ty, North Carofuw. ·
Work to include fill c:ro~im1 feature oo w~"3l :ride of the
con1.n.l1: 1;ontAinanent ltnlcl,m: Mlh M-&it4 materials
im:ludini on-site ABC 5tonc includini hw;lc filling and
1:in\\p&eting around lhc: "'""poi:ed c ... inch PVC wlll~ ~in,
clC2lll-OUI the 5edimcntatioo bn,in on the 'We:ff mdc of
tha!landfill site, n.'-~'1."tl hare areas on the soulh'Wle$l i.ide
of lhc lumlfill :o;ite,re-sccd, sl11bilil...: ,uld mulch . on I.he
e4.q1 hillside in the UI1:a1 of the light polo. rc•llCUl IIH:
north hilhidc ~tween the conaclc :stnMilun: and the
lined storm waler pond, lldd rip rap and h:ty bales Ill the
W:K;~ nf ilit:: toncrcte culvert !tvm pole hw't) tMf
draini: on the wcsl ~de of111ndfill.
-Mi:M:llum:nu."llhockhoe
-Mi.,;ccllancous/uimh."ITI dump truclc
-Mi!IUll:ui~or
-MillCClhmwu.w(6)rnen (4)27.50ca.
-MiMl1An~~(3 )mcn@27.50ctl.
-Misccllnn'--"OU:i/J ult.: marting
-J\,fii:i:ellal1eous/limc,sccd,Cct1ilizi.-r&s1raw
-Misccllam .. "Ou:ilriJHUJ•
-Mi!!Cl!llru1oou.q/
-Subtotal
Thuulc you for the opportunity lo ~-rvc ynu.
257 1026+ P.02
QTY
DATE
2/312002
Invoice
INVOICE NO.
t ···----·+· ·-TERMS DUE DATE
. ·-...
I )uc OD IU:L-ip( 2/511001
.. ···-.. -·-···
24
10
20
18
7
2,000
I
IO
l
RATE
().()()
7:UXJ
so.on
4S.OO
165.IIO
82.50
0,60
1,0311.()()
60.00
!00.00
AMOUNT
0.00
1.800.00
500.00
900.00
2,970;00
577.j()
1,200.IKJ
1,ol0.00
600,00
10(1.()()
9,677.50
S\1.677.50
HICO ELECTRICAL CONTRACTING
1216 Elmira Ave.
DURHAM, N.C. 27707
Phone: (919} 685-9964
TO-=~~-T---=--~----
TERMS:
JJ@~ OfNDW@O©~
002668
ORDER TAKEN BY
~WORK 0 CONTRACT 0 EXTRA
JOB NAME/NUMBER
?}a~i-'.' :{{/·•-\:_~:.\~::::'~~fy-~11½:/~'i!,:.t::'.t~/::ti: '.'.:),~tcf/::· -:,;)~}~_0:yN(:\ ::"'~:Vt{,;:;J4.~fii.frl!Jih ~~~~1,t~2~1~F._t~§~g:~i¾:tq~i/l~~_;r~i~
DATE COMPLETED ,T~TAL MATERIALS
r-· '"lture _____________________ _
Work ordered by -,---,-----,--,----..,...,.-:-c--,----,----::---:----:-----
1 hereby acknowledge the satisfactory completion of the above described work.
I
PACKING LIST s~ii~:i~gi::6~:7701 l■fl~i11~§iidli!:\/' o~;i°~~7;~~~ 08: 54 ;~~~EE ;A~;01 RALEIGH NC 2 7 6 o 7 _ o o o DBT/CRD CODE SALES ORDER NUMBER DELIVERY NUMBER OPF.l\T 5_7_8_6214_ 60 6A9 718 9 B CALLER REQUISITIONER BRANCH ADDRESS DENNIS 4820 SIGNETT DRIVE TELEPHONE NUMBER PROJECT/JOB NUMBER RALEIGH NC 2 7 6 0 4 - 2 8 7 8 9 l 9_85A 6--2 0 O __9__1-9--=--'L9-0--=--0 8 8 8 IT]:M DE_S_CRIPTION :,:.:.:,:;;:(t: ,:.:P.s··.=1H1Tg,,,:.¥It~s, ,. r:~? Upon the return for credit and/or replacement of the above listed Grainger product(s), customer warrants and represents that no property damage or personal Injury hes resulted from use of returned product(a) and customer further agr-that It will not assert any claim against W.W. Grainger, Inc., Its subsidiaries and divisions or Its suppliers In any suit Involving the above listed product(s). CASH REC'O/PAIO ?l'R~S:'l:"i'l"Et, JJ¢P.Jtit? .. INVOICE WILL FOLLOW SALES TERMS AND CONDITIONS ON REVERSE SIDE THANK YOU FOR YOUR ORDER FREIGHT TERMS DATE SHIPPED/PICKED UP PPA ITEM NUMl:I_ER Slilf>_OT'I' BACKORDER MESSAGE TAX UNIT PRICE TOTA_ie 3P57.9 GRAINGE& DIV of W.W.GRAINGER, INC. SAP DELIVERY 6068971898 1 T I certify that If I am purchasing the materlal(s) u "materials of trade" as defined In the Hazardous Materials Reguletlons In Title 49 of the Code of Federal Regulations. I Intend to use the materlal(a) In direct support of my principal business (which la not transportation), and I do not Intend to resell the mate,lal, or transport them In a vehicle other than my own. 281.75 -:-:-:-:::::•>=······· TAX TOTAL 281.75 ::::::::::::::iii!' i:i:i?ii)i:{t//i}::::::: 18.32 300.07 111111111111 1111111111111111111111111 1111111111 1111111111111 Visit our web site@ www.gralnger.com
REQUEST FOR EXCEPTION TO CONTRACT
1. Project Title: __ ~W~a~rr~e~n_C~o~u=n-'-'t .... v~P_C~B~L=a.:.:..n~d.:.:..fi=ll~D~e"'"'t'""o"'"'x.:.:..if=ic--=a=ti"""o'-'-n_---=O....c.v--=e-'--'rs=i.,_g'-'-ht/-=-=E"'"'n.,_g.:.:..in=e=e'"'"ri:..:..;n""g'--_______ -=~
2. Division: Waste Management ----~~~~~---'-"-'-'--'-'~----------------------:-#-ff---..--rJmTr"--
3. Source of Funds: Appropriations:"----------
Federal:
Receipts:=$---~~--------
Match Required:$ BOD~1,
4. Budget Codes: GL Company: 1604 GL Account:
=----,~,,_A_,,,,,.,.,.;;J...,........,.,.cfi::-'=-=-=---
53-6989 GL Center: · --------
5.
6.
Is there a deadline for obligation of these funds? If so, date: _______ _ No~
Type of contract requested: Contract for Services ____________ _
Award of DENR Grant Funds ________ _
Amendment to existing contract/grant. ____ ✓ __ _
7. Proposed Vendor/Recipient: __ --=E=a"""rt"""h_li"""e""'c-'-'h-'---"-ln"""'c'--________________ _
8. Summary of work/activities to be performed under this contractual arrangement:
Continued activities associated with oversight of the Warren County PCB Landfill Detoxification Project.
Additional sampling of cover materials, stockpile, and off-site sediments
Meetings with DENR to discuss bankruptcy and closure options
Meeting with EPA in Atlanta to discuss TSCA closur..-options
Preparation of a GIS map and other presentation materials for CAB meetings
Additional oversight of thermal treatment due to extension of the project schedule by contractor
Additional perimeter air monitoring at completion of project to verify ambient conditions
Additional monthly progress meetings at site and project management due to extended duration
9. Justification of Need for Contract:
A) Was this vendor selected through a competitive process? ~ Yes __ No __ Will Be
B) Explanation of why this work cannot be performed within the resources of the DENR Agency:
DENR does not have the resources to commit to the activities to be performed. This need for this work is
time limited and, therefore, appropriate to contract.
C) Is there a State Agency/University that could perform this work? __ Yes ✓No
D) If Yes, provide a list of those agencies:
E) Contacts made to determine the ability of other state agencies/universities to perform this work (name of
contact, agency, telephone number and response):
None
F) If not utilizing another state agency/university, state the reason:
Same as 9 (B).
G) Calculation of available funding for th is contract. Include amount available and amount previously
obligated/approved to be obligated:
SUBMITTED BY: Patricia M. Backus ~ Phone: [phone] x308
Contact Person for questions regarding thij contract: ____ P_a_t_B_a_c_k_u_s __
APPROVALS:
Disapproved
Disapproved
Disapproved
Date Transmitted to Purchase and Services: ______________ _
Date: 06/24/02
Phone: [phone] x308
I
FORM 2800
AGREEMENT INFORMATION & CONTRACT BUDGET
ENCUMBRANCE
DENR DIVISION OF PURCHASE AND SERVICES
1. PARTIES TO THIS AGREEMENT
A. B .
ASSIGNED BY PURCHASE & SERVICE
*DENR CONTRACT NO: SCO# 6095520110
*PURCHASE ORDER NO:
REVISION NO: 01
DENR Division of: ..--C_o_n_t-ra-c-to_r_(_N_a_m_e_C_o_n_t_ra_c_t_ls_s_u_e_d_T_o_:_) -------------
Waste Management Earth Tech, Inc.
Division Section
Division
I.R.S. Number or Social Security Number
95-2661922 I
Check if Applicable
Private and/or
Non-Profit
Address (MSC#, City, State, Zip)
1646 Mail Service Center
Address (to which checks will be mailed)
Mellon Bank, Dept. 40164
Raleioh NC 27699-1646
Division Contract Administrator Telephone No. (City, State, Zip)
Patricia M. Backus, P.E. [phone] X 308 Atlanta, GA 31192-0164
2. DIVISION APPROVAL (MANDATORY) Please check one of the following:
African American owned Woman owned _Handicapped owned
~ I\ Cf,~ i ~~i,. 1/1 /tlj _ Hispanic owned _Other minority owned _x_None of the above
Contractor Contact Person/Key Personnel:
I
Telephone Number
[phone] Division Director/Authorized Agent Date Jim Cloonan, P.E.
3. DIVISION CONTRACT COORDINATOR: Brenda Rivers ---------------PHONE NO: __ ...,_(9=-1:..=9.,_) .:...;73=-=3,_-4.:..:9:..::9..::.6.:..:x=20=-4'-----
4. FISCAL YEAR: __ ___;F_Y:_..::.03=--=04-'--------
5. START DATE: ___ ....:N"""o""v'""'e"'"m"'"b""e""r-'3'"'"""2""0"""0"""0 _______ (Contractor cannot begin work until contract is executed by DENR)
6. TERMINATION DATE: Completion of Tasks (Limit to time required; contract cannot exceed 3 years)
7. CURRENT CONTRACT AMOUNT: __ ~$~8~81~13_3~.o_o~------------------------.-.:,
8. *AMENDMENT AMOUNT: __ ~$_8_5-,f_0_0_.0_0 ___ (/ndicate Previously Assigned Contract No. & PO in appropriate block ABOVE)
9. REVISED CONTRACT TOTAL: $ ___ ....:$..a9;.;::6""6""'16:.;:3;.;::3"".0::;.;0'--________ _.(0riginal Amount+ Amendment Increase/Decrease)
10. UN ENCUMBRANCE (Balance remaining in Contract that will not be paid to Contractor): $ _____________ _
11. ITEM DESCRIPTION
Contract Purpose/Brief Narrative:
Detoxification of the Warren County PCB Landfill -Oversight/Engineering Services
13.
-Additional sampling of cover materials, stockpile, and off-site sediments
-Meetings with DENR to discuss bankruptcy and closure options
-Meeting with EPA in Atlanta to discuss TSCA closure options
-Preparation of a GIS map and other presentation materials for CAB meetings
-Additional oversight of thermal treatment due to extension of the project schedule
by contractor
-Additional perimeter air monitoring at completion of project to verify ambient
conditions
-Additional monthly progress meetings at site and project management due to
extended duration
CFDA CODE: ____ (Catalog of Federal Domestic Assistance Code, if applicable)
14.
GL COMPANY:1604 GL ACCT:53-6989 GL CENTER:4332 BUDGET CODE:49716
15.
Federal Funds State Funds Contractor Match Other Funds
$ $ 996,633.00 $ $
16. I--' tJA'A w
Division Budget Officer (Mandatory Signature)
12. DENR CONTRACT AMOUNT
(Estimate of Expenditures each FY if multiple
year contract)
For Amendment #01
FY 03-04 $ 85,500.00
TOTAL PROJECT COST
$ 996,633.00
I
I
North Carolina
Department of Environment and Natural Resources
Division of Waste Management
Michael F. Easley, Governor
William G. Ross Jr., Secretary
Dexter R. Matthews, Director
June 30, 2003
Mr. Ryan Scruggs
State Construction Office
1307 Mail Service Center
Raleigh, NC 27699-1307
Dear Mr. Scruggs:
A~A _.,:
a ,,;, -, .. ___ ..
NCDENR
The Department of Environment and Natural Resources (DENR) would like to amend the contract of Earth Tech of
North Carolina (Earth Tech) who are performing oversight consulting services for the Warren County PCB Landfill
Detoxification Project. The amendment is necessary for costs associated with the project that are beyond the
original scope of work and cost proposal.
The attached letter of June 19, 2003 from Jim Cloonan provides a cost proposal for the work provided through the
amendment. Earth Tech has worked with DENR throughout the project to stretch the dollars for what originally was
to be two-year project to cover work well into the third year. They have provided additional services at our request
to address unexpected situations at the site in a very timely and professional manners. Earth Tech have supported
us in our work with the community and made such a positive impression that the community feels that they are
doing more than working for the state; they feel Earth Tech is working to protect their interests also. This level of
trust is very important on a project such as this one.
The Earth Tech contract information is as follows.
SCO # 6095520110
Original Contract Amount:
Amount of Previous Amendments:
Amount of this Amendment:
Revised Contract Amount:
$881,133
0
$ 85,500
$966,6J 3
3
This increase has been approved through DENR and I am requesting that the State Construction Office prepare the
amendment to the Earth Tech contract. Please call me at [phone] ext. 308 if you have any questions or need
additional information.
Sincerely,
Patricia M. Backus, P.E.
Attachment
Cc: Mike Kelly, DENR-DEH
Jim Cloonan, Earth Tech
Pamela Townsend, Earth Tech
AN EQUAL OPPORTUNITY\ AFFIRMATIVE ACTION EMPLOYER-50% RECYCLED/ 10% POST CONSUMER PAPER
1646 Mail Service Center, Raleigh, North Carolina 27699-1646
Phone: [phone] \ FAX: [phone] \ Internet: www.enr.state.nc.us
10 P a t ew ood Dri v e , Bldg. VI , S uite 500, Greenvill e, South Ca r o lin a 296 1 5
June 19, 2003
Patricia Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
Reference: Contract Amendment No. 1
Warren County PCB Landfill Thermal Detoxification
Construction Oversight
Dear Ms. Backus:
Earth Tech of North Carolina (Earth Tech) has incurred additional costs on our
contract for oversight services on the above referenced project. The work was
performed at your request and was not included in our original scope of work or
cost proposal. These costs were associated with soil sampling of the landfill
cover and stockpile material, documenting the location of off-site sediment
impacts from site operations, and providing professional services during the
bankruptcy of IT Corporation.
The attached table provides details of the additional work completed through
April of this year. Since then, the following activities beyond the original scope
have been performed:
• additional sampling of the cover materials, Mt. Tilley stockpile, and off-site
sediments
• meetings with NCDENR to discuss bankruptcy and closure options
• meeting with EPA in Atlanta to discuss TSCA closure options
• preparation of a GIS map and other presentation materials for CAB meetings
In addition we also expect to incur additional costs from the following activities:
• additional oversight of thermal treatment due to extension of the project
schedule by Contractor
• additional perimeter air monitoring at completion of project to verify ambient
conditions
• additional monthly progress meetings at site and project management due to
extended duration (77 weeks in original scope approved by SCO, 76 weeks to
date, estimated 96 weeks total for project based on current contractor's project
schedule).
A Tyco Infrastructure Services Company
Te l e ph o n e .
864.234.3000
Facsimi le
864.234.3069
..
J O Parewood Drive , Bldg. VI , S uiie 500 , G reen v ille , So uth Carolina 296 15
Ms. Pat Backus
June 19, 2003
Page Two
The total of our existing and projected costs to complete the work is $85,500, as
shown on the attached spreadsheet. Earth Tech requests that the value of our
construction oversight contract be increased by that amount in order to complete
the tasks you have requested.
Earth Tech appreciates the opportunity to provide professional services to the
Division. If you have any questions concerning the above, please feel free to
contact me at 864-234-3056 or Mr. John Funk at 919-854-6239.
Sincerely,
Earth Tech of North Carolina, Inc.
Jim Cloonan, P.E.
/attachments ·
Mr. John Funk (Raleigh)
A Tyco Infrastructure Services Company
Telephone
864.234.3000
Fac s imile
864 :234.3069
Date
Feb-02
Nov-02
Dec-02
Dec-02
Jan-03
Jan-03
Jan-03
Feb-03
Feb-03
Feh-03
Mar-03
Mar-03
Mar-03
Mar-03
Apr-03
EARTH TECH CONTRACT AMENDMENT COST BREAKDOWN
WARREN COUNTY PCB LANDFILL DETOXIFICATION
Activity Labor Description Labor Costs Direct Cost Description Direct Costs
Meetings with SCO and Travel and $3,520.00 Travel for Cloonan $400
DENR in Raleigh to attendance by Jim (rental car, hotel)
discuss potential options· Cloonan and John
regarding bankruptcy of IT Funk 16 hrs. each
Corporation
Sampling of erosion None, DJ already at I 6 soil analyses by $ 1,617.00
control features for PCBs site CompuChem at
$96.25/each
Sampling of landfill cover One day labor for One day per diem/car s 3,692.19
and cap for PCBs to Cloonan, DJ for Cloonan, 35 soil
confirm placement in already at site analyses by
stockoiles ComouChem at
Testing pitting of landfill 4 hrs Labor by $408.00 None
to determine eastern edge Funk, Jones already
at site
Cover stockpile (Mt 6 hrs labor by Funk $612.00 Travel and CompuChem $1 ,108.75
Tilley) sampling Jones on-site for 11 samples at $96.25
each
Cover stockpile (Mt 6 hrs labor by Funk $612.00 Travel and CompuChem $916.25
Tilley) sampling Jones on-site for 9 samples at $96.25
each
Additional sampling of 4 hrs labor by $408.00 CompuChem for 12 $1 ,155.00
landfill cover for PCBs Funk, Jones on-site samples at $96.25 each
l(LF16-LFl9)
Off-Site sediment 2 hrs labor by funk $204.00 None -State laboratory
Additional sampling of Holland on-site Compuchem of 9 $866.25
landfill cover for PCBs samples at $96.25 each
(LF13-LF15)
Preparation ofGJS map or 10 hrs by Stephens $954.00 $76.12 for GJS maps $76.12
sediment sampling and 2 hrs Funk from Center for
locations Geographic Information
and Analysis
OIT-Site sediment 4 hrs labor bv Funk $408.00 None -State laboratorv
Sampling of sediment Labor by Holland none CompuChem for I $96.25
against si It fence on-site samoles at $96.25 each
E&S inspection with K. 4 hrs labor by Funk $408.00 Travel $50.00 $50.00
Summers
Preparation ofGIS map or 5 hrs by Stephens $579.00 None
sediment sampling and 2 hrs by Funk
Delineation and recovery 12 hrs labor by $1,248.00 None
of PCBs that have Funk Jones and
migrated past fence line Holland on-site
TOTAL
Total Costs
$3,920.00
$ 1,617.00
s 3,692.19
$408.00
$1,720.75
$1,528.25
$1 ,563.00
$204.00
$866.25
$1 ,030.12
$408.00
$96.25
$458.00
$579.00
$1,248.00
$ 19,338.81
~ Earth Tech Eamedto l!stlmlll9cl , ..... m_.. Jul l!stlmlted l!stlm ..... Htlm-... .. l:SQffl-Change Tasks Description Prtce Date May 2003 Jun 2003 2003 Aua 2003 Sea2003 Oct 2003 Nov2003 Dec2003 Jan 2004 Total Order Oeslr,n Rwlewllld l'acka,e 1 Desian Review/Schedule 7,607 7,607 7,807 0 2 Comoliance/Permit Review 7,151 7,151 7,151 0 3 Bid Package Preoaratlon 9,488 9,488 9,488 0 4 Constructability/H&S Review 3,835 3.835 3,835 0 Submlttals/MHtlngs 5 Heat & Material Balance 7,462 7,462 7,482 0 8 Review of Contractor Plana 24.186 24.168 24,186 0 7 Progress Meetings 80,752 73,484 1,615 2,400 2,400 2,400 2,400 2,400 2,400 2,400 2,400 92,684 11,932 8 Engineering Support/PM 76,070 69,224 1,521 2,300 2,300 2,300 2,300 2,300 2,300 2,300 2,300 87,824 11,554 Construction 9 Construction Oversiaht 51,918 51,918 51,918 0 10 Perimeter Air Monitorina 109,415 100,662 3,282 3,000 3,000 3,000 3,000 2,400 2,400 1,000 1,000 119,482 10,047 11 Oversiaht of Startuo 24,422 24,422 24,422 0 12 Oversight of Pert. Demonstration 122,186 93,703 93,703 -28,485 13 Oversiaht of Soil Treatment 324,347 240,264 29,191 28,000 28,000 28,000 24,000 24,000 20,000 12,518 404,780 80,433 14 Final Reoorts 32,110 0 32,110 32,110 0 TOTAL 881133 713 807 35810 35 7001 35700 35 7001 31 700 311001 27 1001 18 2181 37 810 968 833 85500 Aaalnst Budaat 85500 PAYMENTS -·-Check Date I Amount TOTAL VVC PCB Landfill Project PMB 8111 /2003
E&NR-Waste Management Warren County
Detoxification PCB
Landfill-Oversight
Service
ID # 010440101
Amendment to Letter Agreement
dated October 23, 2000
C. This Agreement represents the entire and integrated agreement
between Owner and Designer and supersedes all prior agreements,
negotiations and representations either written or oral. This
Agreement may be amended only by written instrument.
Amendment #1: (7-8-03)
For additional services in connection with construction oversight
activities beyond the original scope of work (tasks are identified in
Attachment A), the lump sum fee is hereby increased by $85,500 to a
new total of $966,623.
Designer
Earth Tech of NC, Inc.
By:
Date:
Owner-State of NC through
E&NR-Waste nagement
Witness:
By:
Date:
l O P ate wood ,4/f{.l..<:µ111,f/1,[./4, I , Su it e 5 0 0 , G r e e n v i 11 e, So u th Ca r o I i 11 a 2 9 6 1 5
June 19, 2003
Patricia Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
Reference: Contract Amendment No. 1
Warren County PCB Landfill Thermal Detoxification
Construction Oversight
Dear Ms. Backus:
Earth Tech of North Carolina (Earth Tech) has incurred additional costs on our
contract for oversight services on the above referenced project. The work was
performed at your request and was not included in our original scope of work or
cost proposal. These costs were associated with soil sampling of the landfill
cover and stockpile material, documenting the location of off-site sediment
impacts from site operations, and providing professional services during the
bankruptcy of IT Corporation.
The attached table provides details of the additional work completed through
April of this year. Since then, the following activities beyond the original scope
have been performed:
• additional sampling of the cover materials, Mt. Tilley stockpile, and off-site
sediments
• meetings with NCDENR to discuss bankruptcy and closure options
• meeting with EPA in Atlanta to discuss TSCA closure options
$ preparation of a GIS map and other presentation materials for CAB meetings
In addition we also expect to incur additional costs from the following activities:
• additional oversight of thermal treatment due to extension of the project
schedule by Contractor
• additional perimeter air monitoring at completion of project to verify ambient
conditions
• additional monthly progress meetings at site and project management due to
extended duration (77 weeks in original scope approved by SCO, 76 weeks to
date, estimated 96 weeks total for project based on current contractor's project
schedule).
A Tyco Infrastructure Services Company
Telephone
864.234.3000
Fa cs i 111 i I e
864 .23 1i.~069
. .
l O pa I e w O O d,11(4<:/t,nynJ{ Av I ' s u i I e 5 0 0 ' G re en Vi 11 e' s Ou r h Ca r O I i n a 2 9 6 l 5
Ms. Pat Backus
June 19, 2003
Page Two
The total of our existing and projected costs to complete the work is $85,500, as
shown on the attached spreadsheet. Earth Tech requests that the value of our
construction oversight contract be increased by that amount in order to complete
the tasks you have requested.
Earth Tech appreciates the opportunity to provide professional services to the
Division. If you have any questions concerning the above, please feel free to
contact me at 864-234-3056 or Mr. John Funk at 919-854-6239.
Sincerely,
Earth Tech of North Carolina, Inc.
Jim Cloonan, P.E.
/attachments
Mr. John Funk (Raleigh)
A Tyco Infrastructure Services Company
T e le p h one
864 .234 3 000
F acs imile
864.23 4 . .'\06 9
Date
Feb-02
Nov-02
Dec-02
Dec-02
.lan-03
Jan-03
Jan-03
Feb-03
Feb-03
Feh-03
Mar-03
Mar-03
Mar-03
Mar-03
Apr-03
Attachment A
EARTHTECHCONTRACTAMENDMENTCOSTBREAKDOWN
WARREN COUNTY PCB LANDFILL DETOXIFICATION
Activitv Labor Descriotion Labor Costs Direct Cost Descriotion Direct Costs
Meetings with SCO and Travel and $3,520.00 Travel for Cloonan $400
DENR in Raleigh to attendance by Jim (rental car, hotel)
discuss potential options Cloonan and John
regarding bankruptcy of IT Funk 16 hrs. each
Corporation
Sampling of erosion None, DJ already at 16 soil analyses by $ 1,617.00
contro 1 features for PCBs site CompuChem at
$96.25/each
Sampling of landfill cover One day labor for One day per diem/car $ 3,692.19
and cap for PCBs to Cloonan, DJ for Cloonan, 35 soil
confirm placement in already at site analyses by
stockpiles ComnuChem at
Testing pitting of landfill 4 hrs Labor by $408.00 None
to determine eastern edge Funk, Jones already
at site
Cover stockpile (Mt 6 hrs labor by Funk $612.00 Travel and CompuChem $1,108.75
Tilley) sampling Jones on-site · for 11 samples at $96.25
each
Cover stockpile (Mt 6 hrs labor by Funk $612.00 Travel and CompuChem $916.25
Tilley) sampling Jones on-site for 9 samples at $96.25
each
Additional sampling of 4 hrs labor by $408.00 CompuChem for 12 $1 ,155.00
landfill cover for PCBs Funk, Jones on-site samples at $96.25 each
(LF16-LF19)
Off-Site sediment 2 hrs labor bv funk $204.00 None -State laboratorv
Additional sampling of Holland on-site Compuchem of9 $866.25
landfill cover for PCBs samples at $96.25 each
(LF13-LF15)
Preparation ofGIS map or 10 hrs by Stephens $954.00 $76.12 for GIS maps $76.12
sediment sampling and 2 hrs Funk from Center for
locations Geographic Information
and Analvsis
Off-Site sediment 4 hrs labor bv Funk $408.00 None -State laboratorv
Sampling of sediment Labor by Holland none CompuChem for 1 $96.25
against silt fence on-site samnles at $96.25 each
Total Costs
$3,920.00
$ 1,617.00
$ 3,692.19
$408.00
$1,720.75
$1,528.25
$1,563.00
$204.00
$866.25
$1 ,030.12
$408.00
$96.25
E&S inspection with K. 4 hrs labor by Funk $408.00 Travel $50.00 $50.00 $458.00
Summers
Preparation of GIS map or 5 hrs by Stephens $579.00 None $579.00
sediment sampling and 2 hrs by Funk
Delineation and recovery 12 hrs labor by $1 ,248.00 None $1,248.00
of PCBs that have Funk Jones and
migrated past fence line Holland on-site
TOTAL $ 19,338.81
~ -::: <:Ii :: -::: \.j ~ ~ • Tasks 2 3 4 5 6 8 9 10 11 12 13 14 Description Design Revlew/lJ/d Package Design Review/Schedule Compliance/Permit Review Bid Package Preparation Constructability/H&S Review Submlttals/MeetlnR_• Heat & Material Balance Review of Contractor Plans Progress Meetings Engineering Support/PM Construction Construction Oversight Perimeter Air Monitoring Oversight of Startup Oversight of P_erf. D81llonstration Oversight of Soil Treatment Final Reports TOTAL A gal nst Budget PAYMENTS TOTAL Check Date Amount,. WC PCB Landfill Project -.... ~ Earth Tech Price Earned to Date May 2003 --~:";:' 1~~,~:t1u1l ::'.t-:am: .. L:;~::J ,:\n;:::.J\•t-:.n::· ·Estimated "I < Estimated , oiic 2003 · ./Jan 2004 ,' ::·-.~<'-=:: 7,8071 7,807 1,151 I 1,151 9.488 I 9,488 3,835 I 3,835 ~ ... " · ... ·:. :·~ < ·;;\: ._, ';. _,,...;;•. ... 7,4621 7,462 24,1881 24,188 80,7521 73,484 1,615 2,4001 2,400 2,4001 2,400 2,400 2,400 2,400 2,400 16,010 I es.224 1,521 2,3001 2,300 2,3001 2,300 2,300 2,300 2,300 2,300 . · .. ,:.':· '.· ,., . '· 51,9181 51,918 109,4151 100,662 3,282 3,000 3,000 3,000 3,000 2,400 2,400 1,000 _1,()()0 24,4221 24,422 122,1681 93,703 324,3471 240,264 29,1_91 28,000 28,000 28,000] 24,000 24,000 20,000 12,516 32,1101 0 32_,110 881,1331 713,8071 35,8101 35,7001 35,7001 35,7001 31,7001 31,100 27,1001 18,218 37,810 85,500 l · I""'"'' •.·!'·.-I Total Change Order , .. :,.··• '• .. , <, ,. 7,807 0 7,151 0 9,488 0 3,835 0 7,462 0 24,188 0 92,684 11,932 87,624 11,554 ,. .. ,, ... " 51,918 0 119,462 10,047 24,422 0 93,703 -28,465 404,780 80,433 32011()_ 0 988,833 85,500 PMS 6/11/2003
E&NR-Waste Management Warren County
Detoxification PCB
Landfill-Oversight Service
ID # 010440101
Amendment to Letter Agreement
dated October 23, 2000
C. This Agreement represents the entire and integrated agreement
between Owner and Designer and supersedes all prior agreements,
negotiations and representations either written or oral. This
Agreement may be amended only by written instrument.
Amendment #2: (12-10-03)
For additional services in connection with a reduction in scope and
associated costs for the remainder of the oversight work due to the
amount of soil in the landfill exceeding the original estimate which
requires funds to be applied to soil treatment, the lump sum fee is
hereby decreased by $79,083 to a new total of $887,550.
Witness:
Witness:
Designer
Earth Tech of NC, Inc.
By: ~~~~~
Date: \'---\ I\ -~ 3
Owner-State of NC through
E&NR-Waste Management
By:
Date:
..
4 3 tf b
North Carolina
Department of Administration
Michael F. Easley, Governor
Gwynn T. Swinson, Secretary
Earth Tech of NC, Inc.
December 10, 2003
701 Corporate Center Drive, Suite 475
Raleigh, NC 27607
RE: E&NR-Waste Management
State Construction Office
Speros J. Fleggas, P.E., Director
Warren County Detoxification PCB Landfill-Oversight Service
Amendment to Letter Agreement
ID #010440101
Gentlemen:
Enclosed are four (4) copies of the proposed Amendment No. 2 to
the agreement for the above referenced project. If you are in
agreement, please execute the documents on behalf of your firm and
forward to the owner (E&NR-Waste Management).
By copy of this letter we are requesting the owner, if he
concurs, to complete the execution, return one copy to you, forward
one copy to us, and retain the remaining copy for his files.
Enclosures
CC: Dolan Simmons
Patricia Backus
Maili11g Address:
1307 Mail service Center
Raleigh, NC 27699-1307
S~l~-~
Ryan M. Scruggs
Contract Coordinator
Telep/ro11e [phone]
Fax [phone]
State Courier #56-02-0 I
An Equal Opportunity/Affirmative Action Employer
Locatio11:
30/ N. Wilmington St., Suite 450
Raleigh, North Carolina 27601
FORM 2800
AGREEMENT INFORMATION & CONTRACT BUDGET
ENCUMBRANCE
DENR DIVISION OF PURCHASE AND SERVICES
1.
A.
PARTIES TO THIS AGREEMENT
DENR Division of:
Waste Management
Division Section
Division
Address (MSC#, City, State, Zip)
1646 Mail Service Center
Raleiah. NC 27699-1646
Division Contract Administrator
Patricia M. Backus, P.E.
Division Director/Authorized Agent
Telephone No.
[phone] ext 308
Date
*DENR CONTRACT NO: SCO#
*PURCHASE ORDER NO:
REVISION NO: 02
B.
Contractor (Name Contract Issued To:)
Earth Tech, Inc.
I.R.S. Number or Social Security Number
95-2661922
Address (to which checks will be mailed)
Mellon Bank, Dept. 40164
(City, State, Zip)
Atlanta, GA 31192-0164
Please check one of the following:
African American owned Woman owned _Handicapped owned
_ Hispanic owned _ Other minority owned ✓ None of the above
Contractor Contact Person/Key Personnel:
John Funk, P.E.
Telephone Number
[phone]
3. DIVISION CONTRACT COORDINATOR: ___ B=r~en=d=a-R=iv~e~rs __________ PHONE NO: __ ~f~91~9-)~73=3-4~996~=x2=04-
4. FISCAL YEAR: __ ~F~Y~0=3~-0~4 _____ _
5. START DATE: ___ ~N""o""'v""e"""m""'b""e..._r _,3,... •... 2=00=0.._ _____ ~(Contractor cannot begin work until contract Is executed by DENR)
6. TERMINATION DATE:_..,C'""'o,..m..,p"'le._.ti,.,.o,..n_.o"""f ... ta..,s,..ks,.__ _________ (Lim/t to time required; contract cannot exceed 3 years)
7. CURRENT CONTRACT AMOUNT: ___ $=96~6-.6=3-3.=0~0 ________________________ _
8. *AMENDMENT AMOUNT: __ __._($""7__.9"".0..,8 ... 3"".0,_,0..,l ______ (/ndicate Previously Assigned Contract No. & PO in appropriate block
ABOVE}
9. REVISED CONTRACT TOTAL : _$~8..,8..,_7_..,,5..,5..,0"".0..,0.__ __________ _.(Original Amount+ Amendment Increase/Decrease)
10. UNENCUMBRANCE (Balance remaining in Contract that will not be paid to Contractor): $ ___ ......;$.,_7,..,9,.._,0..,8""'3"".0..,0"-----------
11. ITEM DESCRIPTION 12. DENR CONTRACT AMOUNT
Contract Purpose/Brief Narrative: ) (Estimate of Expenditures each FY if multiple
year contract)
OversighUengineering services for the Warren County PCB Landfill Detoxification Project
Reduction in services.
Remaining for FY03-04 = $73,100
13.
CFDACODE: (Catalog of Federal Domestic Assistance Code, if applicable)
14.
GLCOMPANY: 1604 GLACCT: 53-6989 GLCENTER 4332
15.
Federal Funds State Funds Contractor Match Other Funds TOTAL PROJECT COST
$ $ 887,550.00 $ $ $ 887,550.00
16.
Division Budget Officer (Mandatory Signature)
_ REQUEST FOR EXCEPTION TO CONTRACT RE# ________ _
1. Project Title:
2. Division:
3. Source of Funds:
4. Budget Codes:
Warren County PCB Landfill Detoxification -OversighUEngineering (CO#2)
Waste Management
Appropriations: ~$ ___ 8~8~7~, 5~5~0~--Receipts: ~-------------
Federal: Match Required: -'"------------
GL Company: 1604 GL Account: 53-6989 GL Center:_---'4"""3"""'32=------
5. Is there a deadline for obl igation of these funds? If so , date:__ No{.
6. Type of contract requested: Contract for Services ___________ _
Award of DENR Grant Funds ________ _
Amendment to existing contract/grant ____ ✓ __ _
7. Proposed Vendor/Recipient: Earth Tech of North Carolina Inc.
8. Summary of work/activities to be performed under this contractual arrangement:
OversighUengineering services for the Warren County PCB Landfill Detoxification Project. Reduction of services
See attachments for revised services.
9. Justification of Need for Contract:
A) Was this vendor selected through a competitive process? ✓Yes No ___ Will Be
B) Explanation of why this work cannot be performed within the resources of the DENR Agency:
DENR does not have the resources to commit to the activities to be performed . The need for this work is
time limited and, therefore, appropriate to contract.
C) Is there a State Agency/University that could perform this work? _Yes ✓No
D) If Yes, provide a list of those agencies:
E) Contacts made to determine the ability of other state agencies/universities to perform this work (name of
contact, agency, telephone number and response):
None
F) If not utilizing another state agency/university, state the reason :
See 9 (B).
G) Calculation of available funding for this contract. Include amount available and amount previously_
obligated/approved to be obligated:
Original contract cost = $881 , 133
Amount of Previous Amendments = $85,500
Amount of this Amendment= ($79,083)
Revised contract cost = $887 ,550)
SUBMITTED BY: ~a.,.t: ,c3.t_~ Phone: [phone] x308
Contact Person for questions regarding this contract: Pat Backus
APPROVALS:
~pproved
0 ~proved
cg/Approved
□ Disapproved
□ Disapproved
□ Disapproved
Date Transmitted to Purchase and Services: _____________ _
r.nnl r:,r,I F v r,1>nlinn Fnrm -Q/?O/n ?
Date: 11/14/03
Phone: [phone] x308
Division Director
I
I
,
' A:;JA
NCDENR
,a Department of Environment and Natural Resources
Office
~o'le~"e Center
_ 7699-1307
.:icruggs:
Division of Waste Management Michael F. Easley. Governor
William G. Ross Jr ., Secrelary
Jepartment of Environment and Natural Resources (DENR) would like to amend our contract with Earth Tech of North Carolina
(Earth Tech). Earth Tech is performing oversight consulting services for the Warren County PCB Landfill Detoxification Project.
The amount of soil in the landfill has exceeded the original estimate and the amendment is necessary to deobligate funds that can then
be applied to soil treatment.
The attach7,Ietter of November 12th from John Funk provides a proposal for the contract reduction. As the letter states, I will be
performing a portion of the daily oversight services and assisting in the preparation of the final report. DENR appreciates the efforts
of Earth f ech to stretch the dollars to finish this project.
The Ea~h Tech contract information is as follows.
I
SCO# 6095520110
Original Contract Amount
Amount of Previous Amendments
Amount of this Amendment
Revised Contract Amount
$881,133
85 ,500
-79,083
$ 887,550
This reduction has been approved through DENR and I am requesting that the State Construction Office prepare the amendmen'
Earth Tech contract. Please contact me at [phone] ext. 308 if you have any questions or need additional information.
Sincerely,
Patricia M. Backus, P.E.
PCB Landfill Project Manager
cc: Mike Kelly, DENR-DEH
Brenda Rivers, DENR-DWM
Doug Edwards, State Construction
John Funk, Earth Tech
Pamela Townsend, Earth Tech
701 C o rporate Center Drive , Suite 4 7 5, Rale igh , N o rth Care,_
November 12, 2003
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Earth Tech Change Order No. 2
Warren County Detoxification Oversight Project
NC SCO ID No. 010440101A
Earth Tech Project No. 43116
Dear Ms. Backus:
Due to an increase in the amount of soil to be treated, the State of North Carolina has asked
Earth Tech to reduce our scope and associated costs on the remainder of the oversight work
on the referenced project. On October 28, 2003, we discussed our current budget status
with you and agreed to the following:
I. Starting November I , 2003 and through the month of December 2003, Earth Tech
will reduce the daily oversight work to 16 -20 man-hours per week. Earth Tech
agreed that it would contact Shaw daily to obtain their planned work schedule, and
that Earth Tech oversight personnel will be on site to observe Shaw's
decontamination and confirmation sampling.
2. During December 2003, Earth Tech will collect a total of 10 soil samples at check
dams, sedimentation basins, and former stockpile areas for PCB analysis (EPA
Method 8082), and report to the results to the State.
3. During November and December 2003, Earth Tech will conduct two perimeter air
monitoring events per month. One event will include off-site air monitoring at the
Kearney and Davis properties. Based on Shaw's. current schedule, power will
likely not be available on-site after December 2003.
4. Earth Tech will reduce cost for project meetings to reflect the expected reduction
in site activity in November 2003 and December 2003. Based on currer
contractor schedule it is assume that no monthly meeting will be held in Janu·
2004 or thereafter.
5. For the Earth Tech project final report, State personnel will prepare sectio·
describe project history and process descriptions as indicated in the attacJ,
Final Report Outline.
6. It is assume that project completion will be no later than June 1, 2004.
E A R T H © T E
A tqca INTERNATIONAL LTD. COMPANY
Te lep h o n e
Facsim ile
~, ~A i-tir._~_ .. NCDEMR Nort.h Carolina Department of Environment and Natural Resources Dexter· R. t0atthev:1s. Directer November 14, 2003 Mr. Ryan Scruggs State Construction Office 1307 Mail Service Center Raleigh, NC 27699-1307 Dear Mr. Scruggs: Division of Waste Management Michael F. Easley. Governor William G Ross Jr .. Secre1ary The Department of Environment and Natural Resources (DENR) would like to amend our contract with Earth Tech ofNorth Carolina (Earth Tech). Earth Tech is performing oversight consulting services for the Warren County PCB Landfill Detoxification Project. The amount of soil in the landfill has exceeded the original estimate and the amendment is necessary to deobligate funds that can then be applied to soil treatment. The attached letter of November 12th from John Funk provides a proposal for the contract reduction. As the letter states, I will be performing a portion of the daily oversight services and assisting in the preparation of the final report. DENR appreciates the efforts of Earth Tech to stretch the dollars to finish this project. The Earth Tech contract information is as follows. SCO# 6095520110 Original Contract Amount Amount of Previous Amendments Amount of this Amendment Revised Contract Amount $881,133 85,500 -79,083 $ 887,550 This reduction has been approved through DENR and I am requesting that the State Construction Office prepare the amendment to the Earth Tech contract. Please contact me at [phone] ext. 308 if you have any questions or need additional information. Sincerely, w/U~ Patricia M. Backus, P.E. PCB Landfill Project Manager cc: Mike Kelly, DENR-DEH Brenda Rivers, DENR-DWM Doug Edwards, State Construction John Funk, Earth Tech Pamela Townsend, Earth Tech 1646 Mail Service Cenier, Ra!eigt1, ~Jorth Carolina 27699-1646 '"'f "1"'~3~ia"'"'F'·X01"'-,~,-,~oi:::'·1t [h''" t , ~i1one ::J ~-; j-~v~o , ,;...,_ v ':3-I 1 0-Jt> v \ n erne l :tLp:11v-vas ·eno1nc.org .L\n Equal Cvpcmurny.: !':..fiir;ra~ivt Actcn Ernpk:ve: •·-P1n!e(i on Dual Pwp:)~:e Recyc!ecj Paper \v ..r l~
701 Corporate Center Drive , Suite 475, Raleigh , North Carolina 27607
November 12, 2003
Ms. Patricia M. Backus, P.E.
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
RE: Earth Tech Change Order No. 2
Warren County Detoxification Oversight Project
NC SCO ID No. 010440101A
Earth Tech Project No. 43116
Dear Ms. Backus:
Due to an increase in the amount of soil to be treated, the State of North Carolina has asked
Earth Tech to reduce our scope and associated costs on the remainder of the oversight work
on the referenced project. On October 28, 2003, we discussed our current budget status
with you and agreed to the following:
1. Starting November 1, 2003 and through the month of December 2003, Earth Tech
will reduce the daily oversight work to 16 -20 man-hours per week. Earth Tech
agreed that it would contact Shaw daily to obtain their planned work schedule, and
that Earth Tech oversight personnel will be on site to observe Shaw's
decontamination and confirmation sampling.
2. During December 2003, Earth Tech will collect a total of 10 soil samples at check
dams, sedimentation basins, and former stockpile areas for PCB analysis (EPA
Method 8082), and report to the results to the State.
3. During November and December 2003, Earth Tech will conduct two perimeter air
monitoring events per month. One event will include off-site air monitoring at the
Kearney and Davis properties. Based on Shaw's current schedule, power will
likely not be available on-site after December 2003.
4. Earth Tech will reduce cost for project meetings to reflect the expected reduction
in site activity in November 2003 and December 2003. Based on current
contractor schedule it is assume that no monthly meeting will be held in January
2004 or thereafter.
5. For the Earth Tech project final report, State personnel will prepare sections that
describe project history and process descriptions as indicated in the attached Draft
Final Report Outline.
6. It is assume that project completion will be no later than June 1, 2004.
EARTH©T EC H
A tqca INTERNATIONAL LTD. COMPANY
Telephone
Facsimile
Ms Patricia Backus
November 12, 2003
Page 2 of 2
The changes described above have resulted in a deduction of $79,083 in our currently
approved budget, for a revised budget of $887,550 as shown on the attached spread sheet.
If this revised budget meets with your approval, Earth Tech will prepare a contract change
order to reduce the contract value accordingly.
Please feel free to call me at [phone] if you have any questions or require additional
information.
Very truly yours,
Earth Tech of North Carolina, Inc.
Project Manager
/attachment
I Earth Tech Tasks Description Price Earned to Aug 2003 Sep-03 nvolce Amt;, Invoice Atrit> ·.rhv,oJce'A~;· ;,lt;!f!;)lce·Atn~:l;~JPrdJec, '\j Total Date Oct 2003 · Nov 2003 c; Dec ·201)3'.,r; '.,'.i.\lari 2004 ./ ·· corribletiont ,, , . '"CMslaitRevfewm1ii Packaile ;f.'J;M,~;:r~,;,,;·~'1".'";;:,;:,(?l'.,'• · ..• ' .. , 'F "{'," '{;;t/";' <·.OT'>;':f'.:;.'"':t'( ·,.·. • ' ·'L:,i;1:}tt'.Cci¼>',':{(;.,, ,St.:,, I .,:., .''ii<• ·,: :•/,;>?,c'-'t~¾_'t''"''' 'cc' ;i"·' .s, 1 Desian Review/Schedule 7,807 7,807 7,807 2 Compliance/Permit Review 7,151 7,151 7,151 3 Bid Packaae Preparation 9,488 9,488 9,488 4 Constructability/H&S Review 3,835 3,835 3,835 t~}'f/t,)lr1"'''Submittafs/Meeilngs </ ;>T'.(' "'o ·:\J;'t:"'· '' ·: :;,;;'.""l;'t~,;' ·••,·•; f·"fi .. .,,,, ·<:•"' ,, •. / ·:-;; ·., ''."..• 'i" . ··: .. ;;;<:<· -\•'Ki ··~:t'.t ,,, .. ,, '" '\'·•::.:-"' , ... S"".i •. , T,,, . :r. "f :l;tf~i[J,}f,. 5 Heat & Material Balance 7,462 7,462 7,462 6 Review of Contractor Plans 24,188 24,188 24,188 7 Progress Meetinas 92,684 78,328 1,614 1,615 2,400 1,600 1,600 85,543 8 Enaineerina Support/PM 87,624 73,636 1,369 913 1,000 1,000 1,000 1,200 800 79,549 t)tt;:"'p'Jf'~;f,,','f\iconst/uctlon: '?'. ·,, •. ,;:;,, .. ·'/ :,:•,;"' y ·,,;,• ,1/ . ·?· ·;:;7\'\'~f':·"';'" ·, r,,.,,,,,xc.,., ;, ·1r,•,,.J<.:/·, •••<N'.:·, •t.Hx,,• ""'"' Ws, .,~(>; C' "' _,,% _;,.--_; ·:,;i_.:,.psn 9 Construction Oversiaht 51,918 51,918 51,918 10 Perimeter Air Monitoring 119,462 106,133 1,094 1,204 2,500 2,500 2,500 114,836 11 Oversight of Startup 24,422 24,422 24,422 12 Oversight of Perl. Demonstration 93,703 93,703 93,703 13 Oversiaht of Soil Treatment 404,779 304,160 31,137 18,488 16,000 8,000 8,000 354,648 14 Final Reports 32,110 0 12,000 11,000 23,000 \,ciffl,m1:::T:-~• . \Jl,.fli,f:T\?t\t:' '!. ',;,, ,, YY:V,r ' ' ., " ., ;,,:'.-.'T 'lf '}' !-,: ·;\.m,"'!' ?'"''.'· n;, ''., ,;;;,!''';''.)"/f ;' • :T:1f}klfii,:, _., , fJ ¥,'.;\1:'t5-'.7',:'C0'!,.;,'§'i ''{' :.:· ·0¥V '..<·>f0'.·S:,q;_i't)/, '" ••' .,,, .. :•,,;,, :,·.; TOTAL 966 633 792,230 35 215 22,219 21 900 13100 13100 13 200 887 550 Aqalnst Budqet -79 083 PAYMENTS ,,~··,,. ''"' .•• .. ,,., -•"f'••~--'"~· '.-,,A,"'.'v ,d· ;•,·t·\-J ·,,J?'iZ-'J.~··.,., ".J' ·,::-,, '$~;-. T :t ""'' ·-:~~,l,f$t4;,~1:4;f:~;tu,~:f-,,:,m ·~ '" ,·.:.v,: T•> ., Check Date .. ,., '"" ,;;,c,;, "' ~(~ .,.,, Amount /!'; ;; ;, TOTAL .,,., .,,, ·,, Savings 79,083 WC PCB Landfill Project 11/12/2003
DRAFT
FINAL REPORT OUTLINE
WARREN COUNTY PCB LANDFILL DETOXIFICATION
WARREN COUNTY, NORTH CAROLINA
1.0 INTRODUCTION
2.0 PROJECT HISTORY
2.1 Source of PCB Soils
2.2 Landfill Construction
2.3 Environmental Justice Movement
2.4 Long-Term Monitoring
2.5 Detoxification Process Selection
2.6 Contractor Selection
2.7 EPA In-Kind Services
2.8 Community Out-Reach
3.0 PROCESS DESCRIPTION
3.1 Soil Excavation and Handling
3.2 Thermal Treatment Unit
3.3 Base-Catalyzed Decomposition
3.4 Treatment System Layout
3.5 Treated Soils Handling
3.6 Stormwater Treatment
3.7 Erosion and Sediment Controls
4.0 OPERATIONAL HISTORY
4.1 Site Preparation
4.2 Construction of Pads
4.3 System Start-Up
4.4 Initial Treatment
4.5 Performance Demonstration Test
4.6 TSCA Permit
4.7 Discovery of Contaminated Cover
4.8 Off-Site Sediment Sampling and Removal
4.9 Full-Scale Thermal Treatment
4.10 Perimeter Air Monitoring
4.11 Off-Site Disposal
4.12 Equipment Decontamination and Demobilization
4.13 Confinnation Sampling
4.14 Final Quantities
5.0 ANALYTICAL RESULTS
5.1 Treated Soils
5.2 Untreated Soils
5.3 Clay Cover/Mt. Tilley_
5.4 Treated Water
5.5 Condensate-
5.6 Confinnation Samples
5.7 Wipe Testing
5.8 Perimeter Air Monitoring
1
5.9 Hand-Held Air Monitoring
5.10 Off-Site Sediments
6.0 SITE RESORATION
6.1 Final Cover
6.2 Remaining Improvements
6.3 Utilities
7 .0 PROJECT DOCUMENTATION
7. 1 Batch Treatment Logs
7 .2 Daily Reports
7.3 Change Orders
7.4 SCO Contract Completion
APPENDICES
A -Batch Logsffreated Soil Analyses
B -Water Analyses
C -Air Analyses
D-Photo Log
E -As-Built of Final Grades
F -Daily Reports
G -Meeting Minutes
H -Disposal Manifests
I -SCO Completion Documentation
J -Change Orders
NOTE: Some of the appendices can be included on a CD instead of hard copy (e.g., D, F, G).
2
DRAFT
' " i ~ .. •' . . , ' .f . 1
~ _, ~ ••; l
T • ••, ,
" ' ; . , .
.. . r • . . , . ,,
( ' ,,.r ,, .. -
I • .. ~• ~ ,.
-
,, • ' . ': . ,. ... . .. . .
r
JAMES B . HUNT JR.
GOVERNOR
BILL HOLMAN
SECRETARY
WILLIAM L. MEYER
DIRECTOR
l,M,;~_..
-~f?~
Mr. Speros J. Fleggas, Secretary
State Building Commission
Suite 450, NC Education Building
301 N. Wilmington Street
Raleigh, North Carolina 27601-2827
NORTH CAROLINA DEPARTMENT OF
ENVIRONMENT AND NATURAL RESOURCES
DIVISION OF WASTE MANAGEMENT
August 14, 2000
Subject: Oversight Services for the Detoxification of Warren County PCB Landfill
Budget code 19044 GF Reserve-ENR Landfill
Dear Mr. Fleggas:
This project has been advertised in the North Carolina Purchase Directory . All procedures
prescribed,e State Building Commission were followed leading to a recommendation as follows :
l. Earth Tech, Inc.
2. Focus Environmental, Inc.
3. Camp Dresser & McKee, Inc.
Thank you for your consideration.
Sincerely,
Patricia M. Backus, P.E.
PCB Landfill Project Manager
Attachments
mm MM·MM·N
1646 MAIL SERVICE CENTER, RALEIGH, N0°RTH CAROLINA 27699-1 646
401 OBERLIN ROAD, SUITE 150, RALEIGH, NC 27605
PHONE [phone] FAX [phone]
AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER -50% RECYCLED/I 0% POST-CONSUMER PAPER
STATE BUILDING COMMISSION
PROJECT INFORMATION
To be presented to SBC in preparation for meeting on: _A_u~gu~st_2_2_2_0_0_0 ___________ _
Department Department of Environment and Natural Resources -Waste Management
Name of Project: Oversight Services for the Detoxification of the Warren County PCB Landfill
Location: Warren County North Carolina
Scope: The oversight contractor will provide the following services during the detoxification of the
PCB landfill: (1) review of the detoxification project design to ensure compliance with applicable
regulatory requirements, constructability; and measurement and payment methods consistent with State
Construction Office guidelines; (2) oversight of site preparation and construction to ensure work is
performed safely and according to requirements; (3) perimeter ambient air monitoring and assistance
during permit stack testing; (4) oversight of thermal desorption and BCD equipment mobilization and
startup; (5) oversight during demonstration testing for TSCA permit and proof of performance; (6)
oversight during processing of PCB contaminated soils and demobilization of equipment and (7) a final
report documenting that all project requirements have been met and summarizing all activities and data
associated with the detoxification
Project advertised in Purchase Directory: _7_/1_2_/0_0~thru~_7_/2_6_/0_0 ____________ _
PROJECT IDENTIFICATION: CODE: 19044 GF Reserve-ENR Landfill ITEM: -------Total Appropriation & Source: -=$...c.8...c.M;.;;...;;:Gen~era=l;..cAs-=::;.sem=b;;;.;;l..._y _______________ _
Size (Sq. Footage) ___________________________ _
Amt. for Construction ____ ~_$_IM ____ Amt. for Equipment ___________ _
Type Design: Architectural Engineering X Planning ____ _
Type Construction: New ____ X___ Renovation __________ _
No. of firms responding 10 No. Interviewed ____ 6.;;...._ __ _
Name and Agency of each member of Preselection Committee:
Spiros Fleggas -State Construction Office
David Bullock -State Construction Office
Dollie Burwell-Warren County Citi:zens
Advisory Board
Pat Backus -DENR DWM
Ed Mussier -DENR DWM
Bill Sessoms -DENR DWM
Three major reasons for recommendation of number one designer:
1. Firm had solid qualifications and experience in all areas needed for both construction and soil
treatment aspects of the project. ·
2. All personal that will be involved in the project are located either in Raleigh or within a reasonable
driving distance of Raleigh and the Warren County PCB Landfill (Greenville, SC; Raleigh, NC; and.
Richmond, VA). Most are located in the Raleigh office.
3. Individuals present at the interview were the main personnel who will be dealing with the state and
community. They presented a concise yet complete approach to the oversight responsibilities. This
team has worked together for several years on projects and gave the impression that they work well
together and would work well with the state and community.
Designer Evaluation Files Reviewed D ~
Yes No
Capital Projects Coordinator:
Dolan Simmons, DENR Capital Projects Coordinat~r
'v~~ /h . &.Ju~
Patricia M. Backus, PCB Landfill Project Manager
STATE BUILDING COMMISSION
DESIGNER INFORMATION
To be presented to SBC at meeting on : ....;8c...;/....:2=2:...:./..:;2:..;.00..:...0-'------------------
Project: Oversight Services for the Detoxification of the Warren County PCB Landfill
Design Finn: Earth Tech Inc.
Size of Finn: World wide -7000
Make-up of Finn (specialties): Earth Tech provides engineering, environmental remediation. construction,
and operations and maintenance services to government, industrial and commercial clients. Their
personnel include engineers (civil, chemical, electrical environmental, and mechanical), architects,
geologists, construction inspectors. hazardous waste specialists, and industrial hygienists.
Proposed Organization for this Project and Location of Offices:
Earth Tech proposed utilizing personnel from their Raleigh, NC; Greenville, SC; and Richmond, VA
offices.
Construction Oversight-John Funk, NC PE 14799, Raleigh, NC
Project Management-Jim Cloonan, NC PE 18276, Greenville, SC
Contract Management -Jim Cloonan, NC PE 18276, Greenville, SC
Oversight of Thermal desorption and the BCD Process-John Funk, NC PE 14799
PCB and TSCA Regulatory Expertise -Julie Williams, Greenville, SC
Ambient Air Sampling -Jerry Winberry, Cary, NC
Health and Safety Issues in Design and On-site -Dale Prokopchak, CIH, CSP, Richmond, VA
Information concerning experience of firm and similar projects:
I. Thermal Desorption of PCBs at Sangamo-Weston NPL Site (South Carolina) -Prepared remedial
design to address methods for soil excavation, transportation, storage, TSCA permitting requirements
and treatment by thermal desorption. Provided construction management throughout the remediation
phase. Developed the air monitoring plan and implemented a Performance Standards Verification Plan
to demonstrate that remedial goals had been met. Soil had 27,000 ppm PCBs.
2. Thermal Desorption at the Aberdeen Pesticide Dumps Site (North Carolina) -Prepared a remedial
design and remedial action plan for thermal desorption of approximately 20,000 cubic yards of
pesticides for soils. Project elements included civil design, thermal treatment specifications,
performance standards verification, treatability testing, soil and groundwater site characterization,
groundwater modeling, risk assessment, feasibility study, remedial oversight, municipal well treatment
system and negotiation with EPA and the state.
3. Base-Catalyzed Decomposition at Almy Brothers Site {New York) -Provided engineering and
construction management services for the site preparation and implementation of the Base Catalyzed
Decomposition of approximately 2,000 cubic yards of herbicide contaminated soil. Responsibilities
included reviewing and approval of remedial, QA/QC and Health and Safety plans, review of soil and
air quality data associated with the demonstration of this treatment unit
4. Air Monitoring expert is a former employee of the DENR Division of Air Quality. He wrote some of
the air sampling methods currently in use and trains others on their use. He is currently developing a
stack monitoring course. (Stack monitoring will be used for state air and TSCA operating permits.)
Current workload: Staff would come from their offices in Raleigh, NC (60 employees); Greenville, SC
(100 employees), and Richmond, VA (200 employees). Firm has the capability to draw on personnel from
the three offices for primary and alternate staff.
STATE BUILDING COMMISSION
DESIGNER INFORMATION
To be presented to SBC at meeting on: ....;8'-'/_;c2=2;..;../..cc2;..;..00.c..O'--_______________ _
Project: Oversight Services for the Detoxification of the Warren County PCB Landfill
Design Finn: Focus Environmental Inc.
Size of Finn: 32 employees
Make-up of Finn (specialties): Focus specializes in the development of remedial designs and remedial
action work plans, providing field oversight and OA/OC during the remedial action phase of thermal
treatment projects, providing ambient air monitoring, participating in community relations programs,
participating in performance test planning and management, and consulting on process equipment design,
evaluation, and trouble-shooting. Their technical staff is primarily composed of individuals with degrees in
chemical, civil, environmental and mechanical engineering.
Proposed Organization for this Project and Location of Offices:
Focus proposed utilizing personnel from their Knoxville, TN office.
Oversight Project Director -Bill Troxler, NC PE 22307
Oversight Project Manager -Dave Holcomb
BCD Consultant -Dick Helsel, PE
Field Oversight Manager-Orris Vail
Data Management -Dave Smith
Ambient Air Monitoring Technician -Local hire
Data Validation Chemist-Teri White
Information concerning experience offrrm and similar projects:
l. The firm is nationally recognized for expertise in thermal waste treatment. Bill Troxler has literally
written the book. They have participated in 65 thermal remediation projects including three in North
Carolina. Focus has provided remediation design/oversight on seven major thermal projects dealing
with PCB and pesticides contamination, provided consulting services for firms obtaining TSCA
permits, and participated in most of the largest thermal desorption projects across the country.
2. Aberdeen Pesticide Dumps (Aberdeen, NC) -Provided treatability studies, remedial design, contract
development services, contractor procurement, performance testing oversight, air monitoring plan and
oversight. 127,000 tons of soil contaminated with pesticides were treated at the site using thermal
desorption.
3. Lockheed Martin (Waterton, CO) -Provided site construction oversight, excavation oversight,
performance test coordination, thermal treatment oversight, soil sampling, analytical services
management, soil backfiWcompaction oversight, offsite waste disposal coordination, and landfill cap
construction oversight. The project involved 98,000 tons of soil contaminated with PCBs, VOCs,
SVOCs, and metals; 20,000 tons were thermally treated onsite.
4. Missouri Electric Works (Cape Girardeau, MO) -Provided site remediation design and specifications,
bid preparation and evaluation, thermal contractor selection, site detail design review, excavation
planning, performance test coordination, thermal treatment oversight, and ambient air monitoring.
36,000 tons of soils contaminated with PCBs were treated.
Current workload: Staff would come from their offices in Knoxville, TN. Specialty personnel would be
brought in as needed for different phases of the project. Two employees who would switch out every two
weeks would share on-site field oversight. Focus indicated that they have used this approach successfully
on many other projects.
STATE BUILDING COMMISSION
DESIGNER INFORMATION
To be presented to SBC at meeting on : ....;;8;...;./--=2=2-'-/..::;2..;;..00..;_0'---_______________ _
Project: Oversight Services for the Detoxification of the Warren County PCB Landfill
Design Firm: Camp Dresser & McKee Inc.
Size of Firm : 3000 employees
Make-up of Firm (specialties): CDM is involved in all facets of solid waste, stormwater, water,
wastewater, and haz.ardous waste projects including feasibility studies, facility planning, remediation
design, construction management, operation/maintenance, design/build and construction services, and
financial consulting services. Their personnel include engineers (civil, chemical, electrical environmental,
and mechanical), architects, geologists, construction inspectors, hazardous waste specialists, and industrial
hygienists.
Proposed Organization for this Project and Location of Offices:
CDM proposed utilizing personnel from their Raleigh, NC office and supplementing with staff from
Cambridge, MA and Massena, NY for thermal treatment and chemical processing expertise.
Project Manager -Timothy D. Grant, PG, Raleigh,NC
Technical Manager -Joseph E. Mihm, PE, Messena, NY
Regulatory/PCB Treatment -Joseph E. Mihm, PE, Massena, NY
Air Monitoring -George W. Siple, QEP
Construction Oversight Management/CQA Officer -William K Taylor, PE, Raleigh, NC
Construction Oversight/Contract Management-Jerry D. Salts, Raleigh, NC
Health & Safety-Timothy D. Grant, PG, Raleigh, NC
Thermal Processes -Frank Sapienza, PE, Cambridge, MA
Information concerning experience offtrm and similar projects:
1. CDM has worked on over 100 projects with DENR/SWS including the permitting of 13 Subtitle D
Landfills. The Raleigh office is 10 minutes from DENR allowing daily communication and flexibility
in scheduling meetings.
2. CDM has experience in investigating PCB contaminated sites, evaluating technologies, providing
oversight, and conducting remedial actions involving the excavation and landfilling of PCB-
contaminated soil and the treatment of PCB-contaminated groundwater. These remediation projects
include the GE Flatrock/Shepard Farm Remediation in Henderson, North Carolina; Remedial
Investigation, Feasibility Study, Final Design and Contract Documents for Re-Solve Inc. Superfund
site in North Dartmouth, Massachusetts; and Remedial Investigation/Feasibility Study, Design, and
construction for PCB Cleanup, Schmalz Dump Site, Menasha, Wisconsin.
3. PCB Contaminated Sites (Massena, NY)-Messena has several sites with various media contaminated
by PCBs. Several technologies are being employed for the cleanup. CDM has participated in the
cleanup in various roles including oversight of thermal desorption. They also performed three Base
Catalyzed Decomposition treatability studies.
Current workload: Local office has staff available. Technical and thermal treatment staff would
participate on site when needed during critical phases of the project and would also be available via the
phone and Internet to trouble-shoot problems.
FORM
(Example of letter to be submitted for State Building Commission designer selection. The
letter should have attached -Project Information Sheet and Information Sheet for each
designer recommended. Letter is to be on letterhead of Department submitting project and
signed by the Capital Projects Coordinator) -
(date)
Mr. Speros J. Fleggas, Secretary
State Building Commission
Suite 450, NC Education Building
:301 N. Wilmington Street
Raleigh, North Carolina 27601-2827
Subject:
(Put name of project including Code/Item/Funds)
Dear Mr. Fleggas:
This project has been advertised in the North Carolina Purchase
Directory. All procedures prescribed by the State Building
Commission were followed leading to a recommendation as follows:
1.
(Name of Designer Recommended as First Clzoice)
2.
(Name of Designer Recommended as Second C/zoice)
3.
(Name of Designer Recommended as Third Clzoice)
Thank you for your consideration.
Attachments
Sincerely,
(Name & Signature of
Capital Projects Coordinator)
(Project Information Slzeet)
(Designer Information Sheet for each Recommendation)
CAPITAL PROJECTS COORDINATOR MUST SUBMIT ALL REQUIRED INFORMATION
TO THE STATE CONSTRUCTION OFFICE
BY 12:00 NOON, ONE WEEK PRIOR TO THE MEETING OF THE COMMISSION
STATE BUILDING COMMISSION
PROJECT INFORMATION.
To be presented to SBC in preparation for meeting on: ________ _
Department : ______________________________ _
Name of Project: ___________________________ _
Location: --------------------------------
Scope: (Give general project description and identify any special
design requirements)
Project advertised in Purchase Directory on: ____________ _
PROJECT IDENTIFICATION: CODE : _______ ITEM: _______ _
Total Appropriation & Source: ____________________ _
Size (Sq.Footage) ___________________________ _
Amt. for Construction _______ Amt. for Equipment ________ _
Type Design: Architectural Engineering _____ Plannin~----
Type Construction: New Renovation _________ _
No. of firms Respo~~i~g No. Interviewed _______ _
Name and Agency of each member of Preselection Committee:
Three major reasons for recommendation of number one designe~:
1.
2.
3 .
i
Designer Evaluation Files Reviewed
Capital Projects Coordinator: ____________________ _
(Name)
(THE CAPITAL PROJECTS COORDINATOR MUST SUBMIT THIS INFORMATION TO THE
STATE CONSTRUCTION OFFICE BY 12:00 NOON ONE WEEK PRIOR TO THE REGULAR
MEETING OF TEE STATE BUILDING COMMISSION.)
STATE BUILDING COMMISSION
DESIGNER INFORMATION
To be presented to SBC at meeting on: ______________ _
Project: _____________________________ _
Design Firm: ___________________________ _
Size of Firm: __________________________ _
,Make-up of Firm(specialties) : __________________ _
Proposed Organization for this Project:
Design Phase ___________________________ _
Construction Phase ________________________ _
Location and facilities of working office(s):
Prime Firm: ______________________ _
Consultants: ----------------------
Information as to experience of firm in relationship to this
project: _____________________________ _
Similar projects done for the State of North Carolina :
Current workload (both State projects and outside):
(THE CAPITAL PROJECTS COORDINATOR MUST PREPP._'R.£ THIS INFOR.1'1.ATION
ON EACH OF THE THREE RECOMMENDED FIRMS FOR EACH PROJECT)
I =----:: = -. ~ = = .: 0 / C / C ~ I
AD,\1/NISTRA TION -STATE CONSTRUCTION TOI: 30D .0/00
St'BCIL-\PTER 30D -STATE BlJILDl:\"G COM;\,HSSIO;\/ DESIG:\ER AND CO:\SULTA:\T
SELECTION POLICY
SECTIO~ .OIOO -(;Ei"\ERAL PROVISIO:\"S
.0101 AUTHORITY
The State Building Commission, hereinafter referred to as SI3C, is a statutory body, empowered by
Public I ,aw to pe1form a multiplicity of duties with regard to the State's Capital facilities Development
and l\lanagemcnt Program. In the specific area of state capital improvement project design selection,
the SBC is empowered to adopt rules establishing standard procedures and criteria to assure that the
designer selected for each state capital improvement project and the consultant selected for planning
and studies of an architectural and engineering nature associated with a capital improvement project
or a future capital improvement project has the qualifications and experience necessary for that capital
improvemrnt project or the proposed planning or study project. The SBC is responsible and ac-
countable for the final selection of the designer and the final selection of the consultant. The exceptions
are The University of ;\:orth Carolina and the General Assembly which shall be responsible and ac-
countable for the final selection of designers and the fmal selection of consultants for capital projects
in which they are the funded agencies.
History Note: Statutory Authority G.S. 143-/35.25; /43-/35.26;
£ff .lanua,y I, /988;
Amended £ff May I, /990 .
. 0102 POLICY
It is the policy of the SBC to select designers and consultants for capital improvement projects as
defined in G .S. 143-135.27, based on c1iteria contained herein and to make available to eYcry designer
and consult:mt July licensed to practice in North Carolina, the opportunity to be considered for pro-
\·iding professional services for those departments and agencies under its jurisdiction. The SBC con-
siders that the selection of competent designers and consultants is vital to providing the State of :\orth
Carolina with best and most appropriate facilities consistent with authorized funds. These procedures
arc intended to provide a basis for the fair and unifonn selection of designers and consultants. These
procedures for drfincd projects arc intended to be consistent with the 1987 ;\ .C. Session La\\ s I 02.
Projects not cr,\-ered by th.is policy shall a!so be consistent \\ith the 1987 ;\ .C. Session Laws 1()2_
1/isto,y Note: Statutory Authority G.S. /43-135.25; /43-/35.26;
£ff Janua,y I, /988;
Amended £ff May I, /990 .
. 0103 DEIT\ITIO:\S
for purposes of this Subchapter, the following definitions shall apply:
(I) "Annual Service Agreement" means an open end agreement for professional services with a de-
signer or consultant, subject to the limitations of this policy, for the provision of small miscella-
neous and or urgent design se n ·ices.
(2) "Capital Projects Coordinator" means the individual authorized by each funded agency to co-
ordinate all capital improvement projects and related matters ,vith the State Construction Office
and to represent that agency on all matters presented to the SBC. The individual so designated
for purposes of these Rules may have other titles within his agency but shall carry out the duties
assigned herein to the Capital Projects Coordinator. \\ 11enevcr the Capital Projects Coordinator
is referenced hen:in, it shall be understood to include a designated assistant or representati\'e.
(J) "Designer" means any individual, finn , partnership, corporation, association or other legal entity
liccmecl to practice architecture, engineering, or landscape architecture in the State of :\orth
Carolina.
(-1) "Consultant" means any individual, furn , pa.1tnership, corporation. association or other legal
entity selected for planning and studies of an architectural and engineeiing nature associated with
a capital improvement project. The consultant must be licensed to practice architecture or engi-
nee rin g in the State of 1'01th Carolina.
;\'OR Fil CIROLI.VA A D,\1/.\'ISJRA T!JL CODF.. O.J/ II /90 Page I
AD,\f/1\'ISTRATIOS-STAT!: CONSTRUCT/Qi\/ TOI: 30D .0/00
(5) "Contact person" means the person named in the public advertisement who shall be the Capital
Projects Coordinator or his designee.
(6) "founded agency" means the department, agency, authority, or office that is named in the legis-
lation appropriating funds for the design and/or construction project.
(T) "\,1ajor projects" means those capital improvement projects whose authorized funding or esti-
mated cost is greater than five hundred thousand dollars ($500,000.00) or a planning study activity
,,·hose authorized funding is greater than fifty thousand dollars ($50,000.00).
(8) "Minor projects" means those capital improvement projects whose authorized funding or esti-
mated cost is five hundred thousand dollars ($500,000.00) or less or a planning or study activity
whose authorized funding is fifty thousand dollars ($50,000.00) or less. \tinor projects may also
include a grouping of small non-specified or anticipated projects whose aggregate total falls within
the minor project cost limitations.
(9) "Professional services" means those services with.in the scope of the practice of architecture, en-
gineering or landscape architecture as defined by the public laws of North Carolina.
( I 0) "Using agency" means the sub-division of the funded agency for whose use the project is to be
provided. If the funded agency is so subdivided for administrative control, the using agency would
be a division, geographically self-contained facility, campus, or similar body, as detcnnined by the
administrative head of the funded agency.
llisto,y Note: Statuto,y Authorily G.S. /43-135.25; /43-135.26;
£ff lanumy I, 1988;
Amended Eff May I, /990; April/, /989.
1YOR TIT Cl ROU.Y.-1 A D.\fl.\157RA T/1'[ CODE 0././ I I /90 Page 2
Al).\1/:V/STRAT/ON-sr✓111: CO.YS1RUCT/ON TOI: 30[) .ll200
SECTIO:\ .0200 -PROJECT J:\FORMA TION
.0201 PROJECT DESCRIPTIO~
It shall be the responsibility of each Capital Projects Coordinator to provide the State Construction
Office with ·a written description of the professional services desired, the program or scope of work,
schedule requirements, amount of authorized funds and other appropriate information for each project
requiring professional services. This information should be provided to the State Construction Office
se\-cn days prior to the publication dates of the first and fifteenth of each month for the North Carolina
Purchase Directory. The Capital Projects Coo rdinator is responsible for prompt initiation of the de-
signer or consultant selection process to enable the completion of designer or consultant selection with
60 days of the date funds arc appropriated for a project by the General Assembly or the date of project
authorization by the Director of the Budget. The State Building Commission may grant an exception
to this requirement upon written request of the funded agency if:
(I) no site was selected for the project before the funds were appropriated; or
(2) fund s were appropriated for advance planning only.
llistory .Vote : Statwo,y Authority G.S. 143-135.25; /43-/35.26;
Fff January I, /988;
Amended £ff 1\,fay I, /990 .
. 0202 PCBUC AN~OlI~CEi\lC\T
Based upon project infonnation furnished by a Capital Projects Coordinator, the State Construction
Office shall publish an announcement of the need for professional services, a designated contact person
in the using agency and the closing date in the l\orth Carolina Purchase Directory. Public announce-
ment is required prior to designer or consultant selection except in the event of emergency. In the event
of ::in emergency, public announcement is not required and the procedure outlined in Rule .0302 (4)
of this policy will be followed .
On projects, the closing date for being considered for professional services shall not be less than ten
days for minor projects and 15 days for major projects nor more than 21 days from date of publication
in the Purchase Directory.
J\ letter of interest for each project must be received by the contact person p1ior to a designer's being
considered for professional sef\'iccs.
1/iJt01y ;\'nte: Statutory Alllhori,y G.S. /43-/35.25; /43-/35 .26;
Eff Janua,y I, /988;
Amended Eff May I, /990.
XO/OH C.-1 R0U.\A ~ D.Hl.\1STRA 711'F, CODE O.J/ II /90 Paf!e I
ADMINISTRATION -STATE CONSTRUCTION TOI: 30D .0300
SECTION .0300 -SELECTION OF DESIGNERS OR CONSULTANTS
.0301 DESIGNER OR CONSULTANT QUALIFICATIONS
All designers or consultants desiring to provide professional services shall file with the State Construction
Office a Federal Standard Form 254 by January 1 of each year. Qualifications may be submitted any time
during the year; but, during January of each year, all submissions older than 12 months may be destroyed.
In response to a specific project announcement, the designer or consultant may submit a new or updated
Standard Form 254 or other information requested by the State Construction Office. Designer or consultant
qualifications must be on file or submitted to the State Construction Office prior-~qcJ9~ ~~ered by the
pre-selection committee. · ...... ~·-0
·""'·
History Note: Statutory Authority G.S. 143-135.25; 143-135.26;
Eff. January 1, 1988;
Amended Ejf. May 1, 1990 .
• 0302 PRE-SELECTION
A pre-selection committee shall be established for all projects requiring professional service. On minor
projects, the pre-selection committee shall consist of at least the Capital Projects Coordinator, a representative
of the using agency and one representative from the State Construction Office. On major projects the
pre-selection committee shall consist of at least the Capital Projects Coordinator, a representative of the using
agency and two representatives from the State Construction Office. At least one member of all pre-sekction
committees shall he a licensed design professional.
(I) General Procedure for All Projects: The Capital Projects Coordinator shall review with the using
agency the requirements of the project. This step should nonnally take place prior to public
advertisement in the Purchase Directory, because designers and consultants have a significant need
to know in advance the program intent of a project in order to demonstrate their qualifications for
the project in their letter of interest. The Capital Projects Coordinator shall recci vc all letters of
inkn.:st and other qualification information either directly or from the designated contact ,person.
After a pre-selection priority list is prepared, the list will remain confidential except to the Secretary
of the SBC. If fewer than three letters of interest are received on major projects, the project will
be readvertised in the Purchase Directory. If fewer than three letters of interest are received
following the re-advertisement, the Capital Projects Cpordinator may proceed with the selection
process using the data received or may advertise again.
(2) Special Procedures for Minor Projects: The Capital Projects Coordinator shall again review with
the using agency the requirements of the project and the qualifications of all firms expressing interest
in a specific project. The Capital Projects Coordinator and a representative of the using agency shall
meet with the representative from the State Construction Office for the evaluation of each firm and
development of a list of three firms in priority order to be presented to the SBC. The Capital Projects
Coordinator may institute the interview procedures, under major projects, where special
circumstances dictate such need. The Capital Projects Coordinator shall submit to the Secretary of
the SBC the list of three firms in priority order, including pre-selection information and written
recommendations, to be presented to the SBC. The Capital Projects Coordinator shall state in the
submission to the SBC that the established rules for public announcement and pre-selection have been
followed or shall state full particulars if exceptions have been taken.
(3) Special Procedures for Major Projects: The pre-selection committee shall review the requirements
of a specific project and the qualification of all firms expressing interest in that project and shall
select from that list not more than six nor Jess than three firms to be interviewed and evaluated. The
pre-selection committee shall interview each of the selected firms, evaluate each firm interviewed,
and rank in order three firms. The Capital Projects Coordinator shall state in his submission that
the established rules for public announcement and pre-selection have been followed or shall state full
particulars if exceptions have been taken.
(4) Special Procedures for Emergency Projects: On occasion, emergency design or consultant services
may be required for restoration or correction of a facility condition which by its nature poses a
NORTH CAROLINA ADMINISTRATIVE CODE 06/23/93 Page 1
ADMINISTRATION -STA11I CONSTRUC11ON TOI: 301> .0300
significant hazard to persons or property, or when an emergency exists. Should this situation occur,
in all likelihood there will not be sufficient time to follow the normal procedures described herei11.
The Capital Projects Coordinator on these rare occasions is authorized to declan: an emergency,
notify the State Constrnction Office and then obtain the services of a competent designer or
consultant for consultation or design of the corrective action. In all cases, such uses of these
emergency powers will involve a written description of the condition and rationale for employing this
special authority signed by the head of the agency and presented to the SBC at its next normal
meeting. Timeliness for obligation of funds or other non-hazardous or non-emergency situations do
not constitute sufficient grounds for invoking this special authority.
(5) Annual Contract: A Funded Agency or a Using Agency may require the services of designer(s) or
consultant(s) for small miscellaneous projects on a routine basis. In such cases, designer(s) or
consultant(s) for annual contracts will be selected in accordance with the above procedures for minor
projects. In addition, no annual contract fee will exceed fifty thousand dollars ($50,000.00) in total
volume and no single fee shall exceed ten thousand dollars ($10,000.00). Annual contracts may be
extended for one additional year. However, if extended for an additional one-year period, the
designer may not be selected for the next annual contract. Total annual fees will not exceed fifty
thousand dollars ($50,000.00) for first year or one hundred thousand dollars ($100,000.00) for two-
year period. If and when these fees are used to limit, the agency must readvertise.
History Note: Statutory Authority G. S. 143-135. 25; 143-135. 26;
E.ff. January 1, 1988;
Amended E.ff. July 1, 1993; May 1, 1990 .
. 0303 SELECTING CRITERIA
In selecting the three firms to be presented to the SBC, the pre-selection committee should take into
consideration such factors as:
(1) Specialized or appropriate expertise in the type of project.
(2) Past performance on similar projects.
(3) Adequate staff and proposed design or consultant team for the project.
(4) Current workload and State projects awarded.
(5) Proposed design approach for the project including design team and consultants.
(6) Recent experience with project costs and schedules.
(7) Construction administration capabilities.
(8) Proximity to and familiarity with the area where project'is located.
(9) Record of successfully completed projects without major legal or technical problems.
(I 0) Other factors that may be appropriate for the project.
History Note: Statutory Authority G.S. 143-135.25; 143-135.26;
E.ff. January 1, 1988;
Amended E.ff. May 1, 1990 .
. 0304 DESIGNER OR CONSULTANT SELECTION FOR UNC SYSTEM PROJECTS
In selecting designers or consultants for its projects, the UNC system shall comply with the preceding
policies and pre-selection procedures, except that pre-selection committees need not include a representative
of the State Construction Office. The UNC system shall establish its own procedures for final designer or
consultant selection. These procedures shall correspond in form to those established below for other than
UNC system projects and shall be filed with and approved by the SBC.
History Note: Statutory Authority G.S. 143-135.25; 143-135.26;
E.ff. January 1, 1988;
Amended E.ff. May 1, 1990 .
. 0305 DESIGNER/CONSULT ANT SELECTION FOR OTHER THAN UNC SYS PROJECTS
Upon receipt of a letter from the Capital Projects Coordinator listing three firms in priority order along with
recommendations and pre-selection information, as requested by the SBC, the Secretary of SBC, upon
NORTII CAROLINA ADMINISTRATIVE CODE 06/23/93 Page 2
ADMINISTRATION -STATE CONSTRUCTION TOI: 301) .0300
detem1ination that all information has been submitted, will place the request for consideration on tlw agl·nda
for the next SBC meeting.
The Capital Projects Coordinator shall make a repo11 to the SBC outlining the procedures that were followed
and justification for the priority list of three firms. Upon a determination by the SBC that the standard
procedures and criteria have been properly followed, the SBC will:
(1) Select the firms in the priority order recommended by the state or agency; or
(2) Select the firms in a different priority order from that recommended by the funded agency and give
justification for such selection; or
(3) Request a new priority list and give justification for such request.
I listory Note: Statutory A uthoriry G. S. I 43-3 I 5. 25; 143-135. 26;
Eff. January 1, 1988 .
• 0306 CONTRACT NEGOTIATION
After the three have been notified of the selection action by The University of North Carolina or the SBC,
a representative from the State Construction Office, the Capital Projects Coordinator, and a representative
from the using agency will discuss with the selected designer or consultant appropriate information about the
project, the scope of services to be provided and the state design/review/construction process.
The State Construction Office will request in writing a detailed fee proposal from the selected designer or
consultant. The State Construction Office in coordination with the Capital Projects Coordinator and the using
agency will attempt to negotiate a fair and equitable fee consistent with the project program and the
professional services required for the specific project. In the event a fee cannot be agreed upon, the State
Construction Office shall terminate the negotiations and shall repeat the notification and negotiation process
with the next ranked firm on the selection list. In the event a fee cannot be agreed upon with the
second-ranked designer or consultant, the process will be repeated with the third-ranked designer or
consultant. If a fee still cannot be agreed to, the SBC shall review the history of negotiations and make
appropriate determinations including program adjustments so as to lead to a negotiated contract with one of
th e original three fim1s selected. Such renegotiation with the firms shall be carried out in the original selection
order. or call for the Capital Projects Coordinator to submit another list of three firms in priority order to the
SBC or to the UNC system. The negotiation process will continue until a fee has been determined that is
agn.:cd lo by the State Construction Office, the using agency, and the designer or consultant. Annual contracts
are subject to special management procedures described herein. Nom1ally, the initial fee negotiation for this
type of work will involve mutual agreement in unit costs for time, materials, and overhead; a final lump sum
price for each discrete project will be negotiated in advance as each project is ordered.
Following execution of the contract, the State Construction Office will publish in the North Carolina
Purchase Directory the list of three firms selected in priority order, the firm to be contracted with, and the
fee negotiated .
History Note: Statutory Authority G.S. 143-135.25; 143-135.26;
Eff. January 1, 1988,·
Amended Eff. May 1, 1990.
NORTH CAROLINA ADMINISTRATIVE CODE 06/23/93 Page 3
North Carolina Division of Waste Management
File Access Procedures
The Division of Waste Management has four sections. The section names are: Hazardous
Waste, Solid Waste, Superfund and Underground Storage Tank (UST). The mailing address for
the Hazardous Waste, Solid Waste and Superfund files rooms is 401 Oberlin Road, Mail Service
Center #1646, Raleigh, NC 27699-1646. The address for the Underground Storage Tank file
room is Parker-Lincoln Building, 2728 Capital Boulevard, Mail Service Center #1637, Raleigh,
NC 27699-1637.
The sections maintain separate file rooms to assist the public with requests to review
files . Due to resource limitations, however, we are unable to provide file search and copy
services. You may wish to hire someone to perform your search. A number of firms listed in
your telephone directory's yellow pages provide this service.
If you choose to use a copying service and/or file search firm, you must send a letter
addressed to the appropriate section's file room. The letter should include your name, fitm
name, address, telephone number and the name of the company whose file you want reviewed.
All fees for services rendered by the copying and/or file search firm, including payment for file
copies, must be handled directly between you and the firm.
Each file room can handle only one appointment at a time, so you should schedule your
appointment with the appropriate file room soon in order to gather the information within the
time frame you desire. If you will be visiting 401 Oberlin Road, you will need to get a visitor's
pass and a parking pass from the receptionist in Suite 150. The Parker-Lincoln Building does
not require visitor or parking passes.
The reviewer should reserve a specific block of time when the appointment is made. If
you need to access more than one section's file room, you will need to make a separate
appointment for each file room.
Specific files must be identified and requested at the time an appointment is made. If you
need to know the approximate thickness of these files for copying purposes, please ask the file
room staff to check for you.
Anyone arriving at the file rooms without an appointment will be allowed to view files to
the extent that time, space and staff supervision are available.
Hazardous Waste Section
For access to a specific Hazardous Waste Section (RCRA) file, the reviewer should send
a letter, telephone request (919/733-2178, ext. 311), or fax [phone]) to the Hazardous
Waste Section File Room, Division of Waste Management (see address above).
Solid Waste Section
For access to a specific Solid Waste Section file, the reviewer should send a letter,
telephone request (919/733-0692, ext. 310), or fax [phone]) to the Solid Waste Section
File Room, Division of Waste Management (see address above).
Superfund Section
For access to a specific Superfund Section file, the reviewer should send a letter,
telephone request (919/733-2801 , ext. 328), or fax [phone]) to the Superfund Section File
Room, Division of Waste Management (see address above).
UST Section
For access to specific UST files, the reviewer should send a letter to the Underground
Storage Tank Section, Division of Waste Management (see address above); fax [phone]);
or telephone request to the following: compliance, 919/733-1308; incidents (spills, releases),
919/733-1315; or state trust fund, 919/733-1332.
In the file rooms above, the first 25 copies that you make per request are free. There is a
charge of 10 cents per page after the first 25 copies. Large scale map copies are $3 .00 each.
Payment must be made at the time you make your copies. Charges for $1 or less can be paid in
cash; charges over $1 must be paid by check. There is a $20 service fee for all returned checks.
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SCHEDULE FOR INTERVIEWS
Wednesday,August09,2000
DEPARTMENT EHNR
PROJECT Oversight Contractor Services, PCB Landfill Detoxification
Redevelopment Project, Warren County, NC
FUNDS:
CLOSING DATE:
PLACE:
TIME:
TIME:
TIME:
TIME:
TIME:
TIME:
Committee:
State Construction Office
9:00 AM -9:45 AM FIRM: Environmental Science and
Engineers
9:55 AM -10:40 AM FIRM: SCS Engineers
10:50 AM -11:35 AM FIRM: Earth Tech
1:00 PM -1:45 PM FIRM: Camp Dresser & McKee
1:55 PM -2:40 PM FIRM: Law Engineering & Environmental
Services
2:50 PM -3:35 PM FIRM: Focus Environmental of NC
David Bullock, Speros Fleggas, SCO;
Bill Sessons, Pat Backus, Ed Mussier, DWM
Dollie Burwell, CAB
Plymo•Jth Meeting
Reston
Greenville
Raleigh
Raleigh
Knoxville
ADDITIONAL INSTRUCTIONS FOR INTERVIEW
l. When preparing for your interview, please plan to address the following items:
• Construction oversight;
• Project management;
• Contract management;
• Oversight of thermal desorption operations and the Base-Catalyzed Decomposition process;
• Experience with the treatment of polychlorinated biphenyls (PCB) and the environmental
regulations (Toxic Substances Control Act) governing their management;
• Ambient air sampling; and
• Oversight of health and safety issues in design and on-site.
For these items, identify the key personnel, their physical location and how their expertise would be
utilized.
2. Identify your on-site representative(s) and/or the minimum qualifications for the position(s) and outline
how they will coordinate activities locally on a day-to-day basis. Identify how the on-site
representative will contact and utilize key personnel on routine and problem solving activities.
3. Identify your key contact or project manager for communication with state and community.
4. Some independent sampling and testing may be needed during construction, soil treatment, and
decontamination. If needed, how would you provide these services?
Mr. Speros fkggas, PE -Director
State Constmction Office
North Carolina Department of Administration
1307 Mail Service Center
Raleigh, NC 27669-1307
Re: Interview Clarification
Oversight Contractor Services
PCB Landfill Detoxification and
Redevelopment Project
Warren County, North Carolina
Dear Mr. Fleggas:
August 1--L 2000
Thank you for allowing ESE to present our qualifications and approach at the recent interview for the
Oversight Contract on the Warren County project. ESE and ESE Engineering, PC wish to emphasize and
clarify our interest in the Oversight Contract. We view the oversight contract as an excellent opportunity
to partner with the State of North Carolina in a project role that readily matches our expertise.
Personnel within the North Carolina operations of ESE bring construction oversight experience to the
project that ranges from commercial and industrial site development to remedial and other
environmentally-related construction. Our past experience with base-catalyzed decomposition and
thermal desorption of PCBs and similar compounds uniquely qualifies us to oversee the remedial startup
and operations. Our North Carolina-based project team also assures responsible charge for engineering
work associated with the project through ESE Engineering, PC.
We would particularly appreciate the opportunity to apply our strong qualifications to the project on
behalf of the State of North Carolina. Although we expect to have an opportunity to enter a bid for the
construction work as well, and we are fully capable of performing all or any portion of that work, we
understand the point you made that a single business organization cannot perform the entirety of the
project. We believe the State of North Carolina will be well served by ESE in whatever capacity you
choose. Again, thank you for your interest and the interview, and please contact us if you have questions.
Respectfully,
ESE
fl-A/4
David A. Hunter, PG, RSM
Carolinas Operations Manager
pc: Pat Backus, NC DENR
David Bullock, State Construction Office
Dollie Burwell, Chairperson Warren County PCB Landfill CAB
Ed Mussier, NC DENR
Bill Sessons, NC DENR
Rick Shoyer, ESE
9731-J Southern Pine Blvd., Charlotte, NC 28273
704.527.9603, (FAX) 704.525.63 19, www.escworld.com
Respondents to RFQfor Oversight Contractor Compa11y Name Contact Address Phone Fax Camp Dresser & McKee Timothy D. Grant P.G 5400 Glenwood Avenue, Suite 300 Raleigh NC 27612 [phone] [phone] Earth Tech Jim Cloonan P.E. 10 Patewood Dr., Building VI, Suite 500 Greenville SC 29615 (86') 234-3056 [phone] Environmental QW1Uty David R Dunbar 3325 Durham-Chapel Hill Boulevanl Durham NC 27707 [phone] [phone] Mana1ement En11Deen Environmental Science and Rick Shoyer 5205 Mililia Hill Road Plymouth PA 19462 [phone] [phone] En11Deerln1 Meeling ' Focus Environmental ofNerth William L Troxler P.E. 9050 Execulive Park Drive, Suite A-202 Knoxville TN 37923 [phone] [phone] \ Carolina '· \ Law En11Deerin1 and Donald e. Chandler P.E. 3301 Atlanlic Avenue Raleigh NC 27604 [phone] [phone] \ Environmental Servka Panons Enalneerlna Science s. Sijoy Ghosh P.E. 5390 Triangle Pak.rway, Suite 100 Norcross GA 30092 (6'8) 969-2405 [phone] SCS En1lneen Jeffrey Marshall P.E. 11260 Roger Bacon, Suite 1630 Reston VA 20190 [phone] [phone] Shield Environmental Alsoclatea, Christopher D. Hardin P.E. 2848 1-85 South, Suite F Charlotte NC 28208 [phone] [phone] Inc TRC Trlan1le Ray s Taylor P.E. P.O. Box 41087 Raleigh NC 27629 [phone] [phone] ~~::::::::~~~:::::::::-:::::~1:::::::~~:it.!~---------------=~~, ................ »."'?»~~~:::.:::1:~~~~u::s:...-.. ~-,:c" ··x-1: -~ Sunday, July 30, 2000 PtJKe l of J
Oversight Contractor -Requests for RFQ
"UNKNOWN"
Karen Atchley Oak Ridge TN
Barnes, Ferland, and Associates
Pat Barnes Orlando FL
Camp, Dresser, & McKee
Tim Grant Raleigh NC
Earth Tech
John Funk Raleigh NC
Jim Cloonan Greenville SC
Ed Bogden VA
Enviro Sciences
Jorge Salcedo Atlanta GA
Environmental Quality Management
Bob McCullough Cincinnati OH
ETG Environmental, Inc.
Ron Bacskai Blue Bell PA
Focus Environmental, Inc.
Mark Walker Knoxville TN
Fox Environment Management
Guy Morran Charlotte NC
Industrial Recovery Systems
Thaddeus Kuzniar Charlotte NC
Jeff O'ham Charlotte NC
Law Engineering and Environmental Services
Dave Wheeless GA
Brian Bellis, L.G. Raleigh NC
MactecETG
Rick Shoyer Plymouth Meeting PA
Micah Group
Aaron Jamison Lexington KY
Thursd,iy, August 03, 200 P11ge I of 2
Mid-Atlantic Associates
Fred Ammons Raleigh NC
Midwest Soil Removal
Bruce Penn
Omega Environmental Services
Jason Johnson Greensboro NC
Parsons Engineering Science
Richard Satkin Norcross GA
Prescott Environmental Associates
Doug Guild Chapel Hill NC
Quantum Environmental
Tom Davis Raleigh NC
Roy F. Weston, Inc.
Carlton L. Dudding, P.E. Morrisville NC
S&ME
Mark Brown Raleigh NC
S.S.T. Environmental
Jackie Teeters Warrenton NC
SCS Engineers
Aaron Gilman VA
Titan Atlantic
Raul Peralta Raleigh NC
TRC Triangle
Stan Taylor Raleigh NC
United Eco Systems
Robert Piniewski High Point NC
Williams Environmental Services
Norman Bloom Stone Mountain GA
WRS
Joseph Gunn Tampa FL
No. of Requests = 32
77mr.willy, Augu~t 03, 2()() l'llge2 o/2
PROJECT NAME:
CONTACT:
CLOSING DATE:
SERVICES:
Pv&us~e-0
C-Lo5ES
Wanen County PCB Landfill Detoxification Project -Oversight Services
Pat Backus
(A Friday approximately 14 days after publication) at 4:00 p.m
7 hz/-z..odo
7/..zt,,/2~
Oversight services from one contractor for construction, soil treatment, and
decontamination/demobilization activities for detoxification of PCB-
contaminated soil in the State's PCB Landfill in Warren County. Submit letter
of interest and three (3) copies of the qualifications prepared in accordance with
Request for Qualifications. Interested parties must contact Pat Backus at (919)
733-4996 ext 308 or by e-mail at [e-mail] to obtain a copy of the
Request for Qualifications.
REQUEST FOR QUALIFICATIONS
OVERSIGHT CONTRACTOR
FOR THE DETOXIFICATION OF THE WARREN COUNTY PCB LANDFILL
USING THE BASE CATALYZED DECOMPOSITION (BCD) METHOD
This Request for Qualifications (RFQ) solicits qualifications from firms interested in performing contractual
services for the described Preliminary Scope of Services. The North Carolina Department of Environment and
Natural Resources -Division of Waste Management (State) by this process is identifying potential contractors for
oversight of the Warren County PCB Landfill Detoxification Project. Firms will be selected for interviews based on
the responses received to with this announcement to further discuss their qualifications, specific approach to this
type of project, and ability to provide the necessary services.
After the review of qualifications and interviews, the top three firms will be ranked. Following approval of the
selections by the State Building Commission, negotiations will take place with the top ranked firm to agree on the
Scope of Services and the amount of compensation. If the State is unable to successfully negotiate a contract with
the top-ranked firm, negotiations with the firm will be terminated and the State will proceed to negotiate with the
second-ranked firm. After an oversight contractor is selected and a contract negotiated, the unsuccessful firms will
be notified by mail.
Proposed Schedule for Selection Process
ACTIVITY DATE
Issue RFQ July 12, 2000
Closing Date for RFQ July 28, 2000
Interview firms August 7-15, 2000
Request approval of selections from August 22, 2000
State Building Commission
Notify respondents of selection results August 25, 2000
Please note that the oversight contractor will not participate in the selection of the detoxification contractor.
The oversight contract will be for life of the detoxification project, which has been estimated to last approximately
two years.
Page 1
PART I
GENERAL
A. Send all responses using the format described in Part IV of this request directly to:
Patricia M. Backus, PE
North Carolina Department of Environment and Natural Resources
Division of Waste Management
401 Oberlin Road, Suite 150
Raleigh, NC 27605
B. Sealed packages will be received at the address specified until 4:00 p.m. on July 28, 2000.
C. Refer technical inquiries to:
Patricia M. Backus, PE
401 Oberlin Road, Suite 150
Raleigh, NC 27605
[phone] Ext 308
D. Pursuant to General Statute 143-48 and Executive Order No. 77, the State invites and encourages participation
by businesses owned by minorities, women, disabled, disabled business enterprises and non-profit work centers
including utilization as subcontractors to perform functions under the oversight services contract.
E. All responses will be open for inspection and review by the Division of Waste Management, the State
Construction Office, the Warren County PCB Landfill Citizens Advisory Board, and the public. Trade secrets
and proprietary information provided cannot be safeguarded.
F. Respondent's Representative for Business Purposes: The name, mailing address, and telephone number of the
respondent's authorized agent with authority to bind the firm and answer questions concerning the respondent's
qualifications must be clearly stated.
G. Facsimile Offers: Facsimile information will not be considered; however, information may be modified by such
means, providing such notice is received in a timely manner, and provided a signed original follows.
H. Cost for Preparation: The State will not reimburse respondents for costs incurred in the preparation and
submission of a statement of interest.
I. Licenses: General Statute 89C states "Any person who shall practice, or offer to practice, engineering or land
surveying in this State without first being licensed in accordance with the provisions of this Chapter, or any
person, firm, partnership, organization, association, corporation, or other entity using or employing the words
"engineer" or "engineering" or "professional engineer" or "professional engineering" or "land surveyor" or "land
surveying," or any modification or derivative of those words in its name or form of business or activity except
as licensed under this Chapter or in pursuit of activities exempted by this Chapter, or any person presenting or
attempting to use the certificate of licensure or the seal of another, or any person who shall give any false or
forged evidence of any kind to the Board or to any member of the Board in obtaining or attempting to obtain a
certificate oflicensure, or any person who shall falsely impersonate any other licensee oflike or different name,
or any person who shall attempt to use an expired or revoked or nonexistent certificate oflicensure, or who shall
practice or offer to practice when not qualified, or any person who falsely claims that the person is registered
under this Chapter, or any person who shall violate any of the provisions of this Chapter, in addition to
injunctive procedures set out hereinbefore, shall be guilty of a Class 2 misdemeanor." The technical reference
Page2
is not an expert on licensing requirements. It is the respondent's responsibility to understand licensing
requirements, to contact the appropriate licensing boards if there are questions, and to ensure that the
respondent can legally provide the services offered. The technical reference will support the respondent in
contacting the board if needed.
Page 3
PART II
BACKGROUND OF PROJECT
A. History of the Detoxification Efforts
In 1982 a landfill permitted under the Toxic Substances Omtrol Act (TSCA) was constructed in Warren
County, North Carolina. The purpose of the landfill was to contain soil that had been contaminated by the illegal
spraying ofliquids containing PCBs along 210 miles of road in North Carolina. The contaminated roadsides were
listed on the National Priorities List and the Warren County PCB Landfill was the selected remedy under the
Superfund action. Many in the community felt that Warren County was the selected location because it has a
predominantly minority population and is one of the poorer counties in the state. Residents and civil rights leaders
vehemently protested the location of the landfill in Warren County. That community activism was considered the
"watershed event" that brought environmental justice to the national level
The governor ofNorth Carolina at the time, James B. Hunt, Jr., wrote a letter to the citizens promising that the
state would "push as hard as it can for detoxification of the landfill when and if the appropriate and feasible
technology is developed." A study conducted in the mid-l980s concluded that no such technology was available.
When Governor Hunt was re-elected in 1994, a Joint Warren County/State PCB Landfill Working Group (Working
Group) was established to study the status of the landfill and determine the feasibility of detoxification. The North
Carolina General Assembly appropriated $1 million for this purpose. An extensive site assessment was conducted
in 1997 and detoxification technologies were researched and evaluated at the bench-scale. After Phase I -Pilot
Scale Testing using material from the landfill, the Working Group selected Base Catalyzed Decomposition (BCD)
as the best and safest process for the site. The process met the Working Group's treatment requirements plus
fulfilled the objectives to destroy the PCBs rather than just separating them from the soil and to conduct the
detoxification onsite to prevent contamination of other areas of the county.
The General Assembly supported the Working Group's selection when in Session Law 1998-212 it
incorporated a section that stated "based catalyzed decomposition (BCD) technology shall be used to detoxify
the landfill". It also stated "treatment standards for residual concentrations of contaminants remaining in
the soil shall be 200 parts per billion for PCBs and 200 parts per trillion toxicity equivalent concentration
(TEQ) for dioxins/furans."
A Phase II -Preliminary Design for the detoxification using the BCD process was completed in 1998 and
estimated the treatment and restoration cost at $14-20M. The General Assembly provided $SM in 1999 to be used
for the detoxification of the landfill. Additional funding is needed and expected from federal sources in order to
proceed with the project Phase III -Final Design, which is a combination of technical and performance
specifications for the project, was completed in March of 2000. The construction, treatment, and
demobilization/restoration elements of the detoxification project are expected to require approximate 18-24 months.
A request for qualifications for the detoxification project is being issued at approximately the same time as this
request. If the funds to complete the entire project are not available before the RFP is issued, the project will be
implemented in phases using the available funds. Information addressing this issue will be included in the RFP for
the detoxification contractor.
The selection of a detoxification technology completed the mission of the Working Group. A new Citizens
Advisory Board (CAB) was established in 1999. Their mission is to work together with the State to complete
detoxification of the landfill. Their role includes serving as a liaison to the State on behalf of the Warren County
community, providing education and updates to the community about PCB Landfill issues, and developing
specifications for detoxification of the landfill and for the selection of a contractor.
Page4
B. Site Description
The State owns and maintains a closed landfill (July 1983) containing PCB-contaminated soils in Warren
County, North Carolina. This landfill is permitted under the TSCA and contains approximately 40,000 cubic yards
(60,000 tons) of contaminated soil The soil came from the illegal disposal of PCB-contaminated liquids along
North Carolina roadsides.
The landfill is located on a 142-acre tract of land on the east side of SR 1604 approximately 1.5 to 2.0 miles
from the intersection of SR 1604 and US 401, 2-3 miles south of Warrenton. The State owns approximately 19
acres of the tract and Warren County owns the remaining acreage that surrounds the State's property. The county
property is undeveloped. The containment area of the landfill cell occupies approximate 3.8 acres and is enclosed by
a fence. Land adjacent to the county property is either undeveloped or used for agricultural purposes.
The landfill surface dimension is approximately 300' x 550' with a depth of approximately 25 ' of
contaminated soil at the center of the landfill. The landfill has PVC and clay caps and liners and a dual leachate
collection system. No leachate has ever been detected in the lower system. Leachate from the upper system is
treated using sand and activated carbon filters before discharging to an 800,000 gallon unlined collection pond. A
spray irrigation (non-discharge) permit is maintained for the facility, so that any accumulated treated leachate can be
routed to an irrigation system installed along the crest of the landfill. This system has never been used because
significant accumulation has never been observed. There is no National Pollutant Discharge Elimination System
permit for the site. The unpaved entrance road is maintained by the North Carolina Department of Transportation
and was designed to handle large soil-laden dump trucks.
PCB-contaminated soils contained in the landfill have been physically characterized as coarse-grained, with less
than 30% passing through a #200 sieve. Their liquid limit and plasticity index is 25 and 8 respectively. Total
organic or humic content is less than 2%. The average concentration of PCBs is approximately 350 ppm with a
range of 150 to almost 900 ppm. The PCBs are a mixture of PCB congeners with approximately 61% Aroclor 1260,
27% Aroclor 1254, and 12% Aroclor 1242 by weight. Other chemicals such as chlorinated benzenes, furans, and
dioxins are present in parts per quadrillion to parts per billion concentrations.
A large amount of water accumulated in the landfill due to heavy rainfalls during the filling of the landfill.
Leachate that collected in the sump was pumped once a month but had little effect on the water level. The water
level eventually reached 13 to 14 feet Over the past year and a half the State has been continuously pumping
leachate from the landfill and reduced the level to approximately three feet
The existing TSCA permit requires that the State sample the leachate system monthly and the monitoring wells
surrounding the landfill, nearby surface water, and sediments in the nearby streams semi-annually. No PCBs have
been detected in these samples.
C. Detoxification Project Description
The remaining phases of the detoxification project are treatment and restoration/demobilization. The treatment
phase will include completion of the remediation design, site preparation, obtaining required permits, excavation of
landfill materials, demonstration testing of the process, soil treatment, process wastewater treatment, and
monitoring/testing of air, soil, and water. The demobilization/restoration phase will include backfilling of material;
reclamation of the site; and decontamination, dismantlement, and demobilization of the equipment.
Site preparation will include grubbing and grading of the site, installation of a water line from the county road
to the site, construction of work roads, construction of concrete and asphalt pads for equipment processing and soil
holding areas, construction of a metal building, set up of trailers on site, installation of processing equipment, and
installation of other utilities as required for both soil treatment and workers at the site.
Page5
For reference, the Phase III -Final Design included the following elements.
o Completed site and area surveys
□ Site layout and logistics
□ Soil material handling
o Building, Structures, Parking and Personnel Support Areas
□ Infrastructure hnprovements including improvements to access road and perimeter road and extension
of water service to the site
□ Stormwater Management
o Construction or assembly and setup of equipment
□ Excavation of the Landfill
o PCB Soil Treatment and Process Design
o ConfirmationN erification Sampling
□ Decontamination
o Backfilling and Final Grading
o Project Work Plans
► Community Involvement Plan
► Project Health and Safety Plan
► Performance Demonstration Plan
► Air Monitoring Plan
► Site Operations Plan
► Quality Assurance Project Plan
► Final Verification/Confirmation Sampling Plan
► Construction Quality Assurance Project Plan
► Emergency Response Plan
As stated previously, the selected process for remediation of the site is BCD. The detoxification treatment
process will consist of several processing areas including a solid phase BCD thermal desorption step, a liquid phase
BCD reaction step, an air pollution control system, process water treatment system, and a storm.water process
treatment system. In Phase I -Pilot Testing, the process demonstrated its capability to meet the stringent treatment
requirements established by the Working Group of residual concentrations of 200 parts per billion for PCBs and 200
parts per trillion TEQ for dioxins/furans. Other processing requirements are that the concentration of contaminants
in the air measured during excavation and processing at the property line not exceed 8 x l 0-4 micrograms per cubic
meter PCBs and 5 x 10-8 micrograms per cubic meter TEQ for dioxins. It is the desire of the State and the CAB that
the property requires no further operations or maintenance after the detoxification so that the property can be used to
benefit the community.
The PCB Landfill is subject to TSCA regulations (40 CFR 761). Because the BCD process has not been
permitted under TSCA regulations, the detoxification contractor will be required to obtain a TSCA permit for the
treatment process through EPA Headquarters. The existing Warren County PCB Landfill permit will also require
modification and approval through Region IV to conduct the remediation. The detoxification contractor will be the
owner of the TSCA BCD permit The State is the owner of the TSCA landfill permit but will require assistance from
the detoxification contractor and/or oversight contractor in order to obtain a modification. The State has met and
discussed permitting issues with Mr. Winston Lue ofNational Program Chemicals Division and Mr. Craig Brown of
Pesticides and Toxic Substances Branch of Region IV.
Page6
PART III
PRELIMINARY SCOPE OF SERVICES
An oversight contractor is being hired to provide services for which the Division of Waste Management does
not have the expertise or available staff in-house to provide. The primary objective of the oversight contractor is to
ensure that the final remedial design is accurately interpreted and adhered to during construction and implementation
based on the Phase III -Final Design. Actual construction and detoxification of soil will be performed by the
detoxification contractor hired by the State and that the detoxification contractor has complied with all applicable
law, regulations, and requirements, and has met the performance standards specified in State law.
Both the contractors chosen for the oversight and the detoxification will be expected work cooperatively with
the State, the CAB, the Technical Community Advisor, and others in the community.
The State is interested in contractors that can provide the following services. (Note that this is not a fnial list,
some items may be added or deleted based on interviews during the contractor selection process.)
1. Detoxification Project Design Review
• Ensure that the design complies with all applicable regulatory requirements
• Review the design, work breakdown structure, and project schedule for completeness and accuracy
• Review the design for constructability
• Ensure that the design's measurement and payment methods are consistent with the detoxification
contractor's Scope of Work and State Construction Office guidelines
• Review the design for adequate project management procedures
2. Site Preparation and Construction Oversight
• Verify that all construction activities are performed according to the requirements in the
specifications, drawings, and work plans by observing activities such as clearing and grubbing;
construction and installation of access roads, parking areas, fences, lighting, liners, erosion control
structures, storm water system, etc.; construction of pads, berms and sumps in the process operating
areas; installation of utilities, and construction and installation of facilities (e.g., trailers, material
storage, showers, metal buildings, etc.)
• Participate in pre-fmal inspection and prepare a list of outstanding construction items, actions required
to resolve issues, and completion dates for each item.
• Participate in final inspection to verify resolution of outstanding issues and prepare a fmal inspection
report.
3. Perimeter Air Monitoring
• Provide perimeter ambient air monitoring labor, equipment, supplies, and analytical service
• Prepare reports of ambient air monitoring results
4. Equipment Mobilization, Startup and Shakedown
• Verify that work is performed according to design, OSHA and site health and safety requirements.
• Verify that all mechanical, electrical, process control and monitoring systems are functioning properly
prior to the introduction of contaminated feed material to the treatment unit.
• Observe shakedown testing to verify process-operating conditions based on uncontaminated soil and
contaminated landfill soil.
5. Demonstration Test
• Observe testing to insure that sampling and processing is done per test conditions outlined in testing
plan.
• Review demonstration test report and testing data
Page7
6. Oversight during Processing of PCB Landfill Detoxification, Decontamination and Demobilization,
and Restoration of the site
Observe site activities and review data generated to verify that work is being preformed as required by the
detoxification contractor to meet contract and permit requirements
7. Project Closeout
• Participate in final review of project to ensure that all contract requirements were completed.
• Review lien releases
• Approve final invoice
• Insure that all documentation and files are transferred to the State
• Prepare a final report documenting that all detoxification project requirements have been met
including a summary of all activities and data associated with the completion of the detoxification
Page 8
PART IV
RESPONSE INFORMATION AND FORMAT
Each respondent to this RFQ should submit three copies of the requested information and follow the outline
listed below. Each copy should be in an individual 3-ring binder and not exceed a 2" binder. The respondent should
try to limit responses to supplying only the information requested using the format requested to facilitate evaluation
of the qualification.
A. Title Page
The title page should include the following:
Statement of Qualifications
Oversight Contractor Services
PCB Landfill Detoxification and Redevelopment Project
Warren County, North Carolina
Prepared for:
State of North Carolina
Department of Environment and Natural Resources
Division of Waste Management
Raleigh, North Carolina
Prepared by:
List name of firm that would be supplying services and firm location
(If primary location of the contractor is out of state, but the contractor would provide the services through a
North Carolina office, please provide the location of that office also.).
Closing date of request
B. Letter of Interest
A one-page narrative as to the firm's interest, particular abilities and qualification related to this project.
C. Firm Information Summary
l. FirmName
Provide the legal firm name of the respondent.
2. Legal Street Address and Mailing Address
Provide the firm's legal office street address and mailing address. If the contractor has a North Carolina
office that would be providing services, please provide this address also. Indicate which address should be
used for all future correspondence concerning this project.
3. Principal Contact
Provide the name and daytime phone number including area code of the respondent's authorized contact
with the authority to bind the contractor and answer questions concerning the information provided.
4. Nature of Business
Provide information describing the legal business entity, size, and organizational structure of the firm and
length of time providing the services requested. Provide the year the firm was established and any former
firm names.
Page9
5. Firm's Licenses
Provide licenses or other information reflecting the ability of the firm to do business in North Carolina and
to provide specialized services.
D. Technical Expertise and Experience
The firm can respond to this requirement using their standard statement of qualifications. However, to be
considered responsive, the firm should ensure that the following information is included in their
statement and can be easily located in their statement (such as by having tabs that with similar titles to
the areas listed below).
1. Firm overview
2. Firm services
3. Project experience
The section should describe the firm's remediation project oversight experience. The information should
address the firm's experience in areas listed in the Part II -Scope of Work. Because the oversight contract will
cover the life of the detoxification project, this section should emphasize the firm's expertise in evaluating and
understanding chemical or thermal treatment processes; expertise with projects treating PCB-contaminated
material, knowledge ofTSCA regulations, knowledge of PCB analytical methods, and expertise in perimeter air ·
monitoring in addition to construction, health and safety, and project management oversight. Examples of
previous projects should include contact information for the client, identify the specific services provided on the
project, and give a brief description of the projects' objectives.
4. Key Personnel
Identify key individuals in the firm that would be involved in providing services for this contract. Include
resumes for these individuals and any professional licensing information for the individuals.
Page 10
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PENC: NE Joint Cmte Recommendations .. http://www.penc.org/selectingeng.cfm
1 of2
. PENC Hom&
.News
•
Our Organization
friends
Resourees
Selecting An Engineer For Your Project
Model Guidelines for the Procurement of Engineering Services
Preface
The selection and retention of consultants to provide engineering services to local
governments is an important responsibility involving professional public works officials,
chief administrative officers, and elected or appointed government bodies. The
management of this responsibility can either enhance or jeopardize the success of a
project, the safety and welfare of our citizens, and public confidence in our government.
Engineers must practice their profession in the public interest. This stipulation is included
in virtually every state law governing the registration and licensing of engineers. That
mandate is most important when the engineer is involved in a public construction project.
The commitment to serve the public interest begins with the selection of the consultant
and continues through the completion and actual functioning of the facility.
It is vital that the selection procedure be impartial. It should be an open process with the
sole objective of obtaining the best qualified person or firm on the basis of demonstrated
qualifications and competence.
Although this document confines its discussion to procurement of engineering services,
the suggested procedures provide a sound basis for the selection of professionals in other
disciplines such as architecture, landscape architecture, land surveying, and urban and
recreational planning. These guidelines are consistent with the American Bar
Association's " Model Procurement Code for Local Governments."
Procedure for the Selection of an Engineer
1. Define the project which requires engineering services and designate a three person
selection committee.
2. Inform by letter at least three engineering firms of your need for assistance with a brief
description of the project. Request a statement of qualifications from each firm which
should include:
-Firm name, address, and telephone number.
-Year established and any former firm names.
-Types of services offered by the firm.
-Names of the principals and key personnel with experience of each person and
length of time in the organization.
-Number of staff personnel available for assignment.
-Outside consultants and associates usually retained .
-List of completed projects for which the firm was responsible with clients' names.
-Current major projects under way with estimated construction cost and completion
date.
3. If more than three firms submit qualifications, the selection committee should meet and
review the qualifications of the firms. During this initial screening, the committee should:
-Study the statements of qualifications to determine that key personnel have
experience on similar projects and that consultants are located in the general
proximity of the project and are familiar with the community.
-Contact previous clients by telephone to determine the consultants' quality of
work, accuracy of cost estimates, ability to meet established time schedules, record
keeping clients informed of project status, and record of responding to client's
communications.
Based on this initial screening, the selection committee should narrow the field of
05/12/2000 7:55 AM
PENC: N E Joint Cmte Recommendations http://www.penc.org/selectingeng.cfm
,I •
2 of2
consultants considered for the project to the three most qualified firms.
4. Notify all firms that submitted statements of qualifications of the committee's initial
screening results.
5. Request the three firms remaining after initial screening to present their qualifications in
an interview. The interview should include, as a minimum, the following:
- A description of how the firm would conduct the project.
-The experience record of key personnel to be assigned to the project.
- A proposed time schedule and a method of assuring that the time schedule is met,
including the name of the person responsible for the time schedule.
-Any suggestions the firm may have that may affect the overall economy and
effectiveness of the project.
-Be undertaken by the agency.
Note that at this time the scope of work is rarely defined in precise terms. Therefore, it is
seldom in the best interest of the client to ask the engineering firm to state a fee for its
services.
6. Based upon the interviews, review of detailed technical proposals, and information
obtained from the clients of the firms considered , the selection committee should rank the
consulting firms according to qualifications and ability to meet the required time schedules.
7. After ranking the firms, the chief administrative officer or his designated representative
should begin negotiations with the most qualified firm. The objectives of the negotiation are
to agree on the scope of work, exactly what services the firm will provide, and the amount
of compensation .
8. If you are unable to negotiate a contract with the most qualified consultant, negotiations
with the first firm should be terminated in writing and begun with the second most qualified
firm.
9. Once a firm is selected and a contract negotiated, the unsuccessful consulting firms
should be notified of the results in writing and thanked for their interest.
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05/12/2000 7:55 AM
[Fwd: oversight contractors]
Subject: [Fwd: oversight contractors]
Date: Fri, 09 Jun 2000 13:21:12 -0400
From: Mike Kelly <[e-mail]>
Organization: NC DENR
To: PAT BACKUS <[e-mail]>
Pat: FYI
Janice called me yesterday and said she was working on some things.
MK
L .......................................................................................................................................................................................................... ::."::::::::·: .••.••......••.....
1 of 1
Subject: oversight contractors
Date: Thu, 8 Jun 2000 16:33:03 -0400
From: "janice baker" <[e-mail]>
To: <[e-mail]>
Mike, I think what you were asking was what are reasonable qualifications to
expect in an oversight contractor. I have listed some items, I suspect you
have probably thought of mo st or all of them. A number of NC companies (and
others) s hould be able to meet the criteria listed below so you should have
competitive bids:
1. Familiarity with remediat ion including heavy equipment operation.
2. Chemical engineer on staff with process knowledge.
3. Air monitoring capability and expertise.
4. Chemist for data validation.
5. Experience with appropriate level of health and safety requirements.
(Will Level B -supplied air be required at all?) Perhaps a CIH, although
most companies don't have them on staff.
6 . Some familiarity with PCBs and dioxins or other constituents of concern.
7 . Familiarity with Region IV SOPs .
8 . Familiarity with the Superfund process and NC Regulations.
9. Sufficient liability insurance.
10. Sufficient qualified staff for a long term program.
11. Comfortable working in situations with a sometimes hostile public.
The company probably does not need an in-house lab nor a CLP lab. There d o
not appear to be any CLP labs in NC and they aren't necessarily required
even for Superfund projects. You could just require a NC-certified lab and
follow the protocols that Inactive Sites uses -They required a CLP-like lab
report the first time until Chemicals o f Concern are identified. Then a
"regular" lab report is sufficient. A CLP lab will probably cost 2-4 times
as much and take l onger . A CLP-like report gives you all the same data but
the lab doesn't have to participate in EPA's CLP program -identifying
unknowns, etc. A CLP-like report will cost 100% more than a "regular" report
and will provide you with more QA. However, you probably don't want this
for all your analyses. Also, you will probably need one l ab for soil /water
and another for air samples .
Hope this helps. If I can be of any other potenti al help, don't hesitate to
call.
Janice Baker
JBaker@MAAonline .com
919/250-9918
06/09/2000 2:06 PM
ll!J En~ron~ental Science & ;ill Eng1neer1ng, Inc.
A MACTEC COMPANY
May 8, 2000
Ms. Pat Backus, P .E.
Project Manager
NCDENR
Division of Waste Management
401 Oberlin Road
Raleigh, NC 27605
RE: Warren County PCB Landfill
Construction Oversight Responsibilities
Dear Pat:
Thank you for meeting with me and Mr. Perry Campbell on Wednesday, May 3, 2000.
Summarizing our discussion, Mactec is very interested in continuing our participation on
the Warren County PCB Landfill project. Mactec is prepared to pursue either the
remediation contract or the construction oversight contract. Mactec owns all the
equipment that was purchased with ETG and the resources to perform either contract. By
the end of this month, Mactec will acquire two additional companies that have a strong
presence in North Carolina, increasing our capabilities to provide additional in-house
services for either contract. Our position is to serve the best interests of our clients, and
depending upon the scope of services for each contract, Mactec can pursue the contract
option that best satisfies the State.
Awarding the construction oversight contract to Mactec would bring continuity to the
design aspect of the project. By preparing the design and specifications for the project,
we can be instrumental in providing services related to the bidding process (i.e.,
conducting pre-bid meetings, answering technical questions and evaluating bids). Using
personnel and resources from Mactec's three offices in North Carolina, we can provide a
local presence to the project along with generating revenues for North Carolina -based
businesses. We also have both the engineering and general contract licenses to perform
work in the State.
The construction oversight contract should be structured to provide third party
independent testing and verification to protect the interest of the State and community.
We propose the following scope of services be incorporated into the construction
oversight contract:
• All testing included in the Contractor Quality Assurance Plan (CQAP).
5205 Militia Hill Road, Plymouth Meeting, PA 19462
610.941.9700, Fax [phone], www.eseworld.com
....
Ms. Pat Backus, P.E.
Warren County PCB Landfill
Proposed Scope Of Services for Construction Oversight Contract
May 8, 2000
Page #2
• All testing included in the Final Verification/Confirmation Sampling and
Analysis Plan (FVCSAP) that is specific to final discharge end points (i.e.,
treated soil, water discharge and subsurface soil samples).
• All testing included in the Performance Demonstration Plan (PDP) and any
additional regulatory sampling and analysis that may be required by either the
NCDENR Air Quality or TSCA.
• All testing and sampling of perimeter air quality at the State boundary. Note
the remediation contractor will need to be responsible for air quality sampling
at the work areas to ensure protection of their personnel.
• Full-time personnel present during all work hours, including air monitoring
equipment, and other sampling and analysis equipment.
• Quality Control and Quality Assurance evaluation for laboratory results
received.
• Conducting project meetings as defined in the Specifications.
• Prepare meeting minutes and monthly reports. ·
• Review contractor invoices and recommend to the State payment amount.
• Review and recommend to the State approval of contractor change orders.
• Provide site security services for the project.
• Review and approval of all submittals, including but not limited to, shop and
as-built drawings; P&ID's; material of construction documentation; and
certification testing.
• Attend community meetings.
• Coordinate activities with community emergency response agencies.
• Address any issues related to the project as directed by the State.
• Monthly progress aerial and site photograph documentation.
After you have reviewed the proposed scope of services, please contact me to discuss the
items. Thank you again for meeting with us, and we look forward to working with you
on the project.
As discussed at the Citizens Advisory Board (CAB) meeting, Mactec is pursuing various
contacts for federal funding through research and development funds. We will keep you
appraised of our progress, and submit a letter to you summarizing our findings within the
next few weeks.
Cc: P. Campbell, Mactec
B. Fitzpatrick, Mactec
Sincerely,
j::!}:!~
Project Manager
Focus Environmental, Inc.
ENGINcERl~iG So,:_,r,,J~JS TO Ef\:VIRONMENTAL PROBLEM S
May 30, 2000
Pat Backus
North Carolina Dept. of Env., Health and Natural Resources
1646 Mail Service Center
Raleigh, NC 27699-1646
Dear Pat:
9050 Executive Park Drive
Suite A-202
Knoxville. TN 37923
(865) 694-751 7
Fax [865) 531 -8854
Attached is an outline of the suggested scope of work for an Oversight Contractor for the Warren
County Landfill project. This outline contains information from similar Focus projects involving
an oversight role in a remediation project.
We would be very happy to discuss the details of this approach with you. I will call you June 1st
to be sure that you received this information.
Sincerely, -1k __ _
1.~~ / . ---
Mark Walker
Director of Marketing
Cc: B. Troxler
/.C?
Outline for Oversite role1 .doc
5130100
RESPONSIBILITIES FOR OVERSITE ROLE FOR WARREN COUNTY LANDFILL
PROJECT
1.0
2.0
3.0
4.0
4.1
PHASE 1 -REMEDIAL DESIGN REVIEW
Review that the Remedial Design (RD) complies with all applicable regulatory ✓
requirements
Review design drawings for completeness and accuracy '.
Review work breakdown structure for completeness and accuracy v
Review project schedule for completeness and accuracy v
Review RD for constructability ✓
Review that the RD's measurement and payment methods are consistent with the
scope of work .,--
• Review RD for adequate project management procedures v
PHASE 2 -CONTRACTOR PROCUREMENT
Deuelep ReR'lediel Aetio11 (RA) Contractor quallticatrons (m ptogress by ~JGDEH~JR) ~,..-.____,
•
•
•
Pr~ualify RA Corrtractors (irr progress by NCDEH~---
[)_£)lelap RA, Bid Oac'lrABRts ~
GnmdiRate ~ite walk at pro]ect srte ~
Review and evaluate RA bid des1:1R'leRts ~ ~
• tiJ~ga1ia1e caoicact witb selected RA Contractor 0
PHASE 3 -REMEDIAL ACTION WORK PLAN (RAWP) DEVELOPMENT 7,-pe:h .,_
• Contractor RAWP development coordination __J cc>~;)
• RAWP review J? work..i'~ w,
PHASE 4 -REMEDIAL ACTION OVERSIGHT
PRE-RA CONFERENCE
• Review of project work scope to ensure that all parties understand their duties
• Project schedule review
• Health and safety requirements
• Review of project management requirements, including responsibility for submittals
• Define project management reporting procedures
Page 1 of 6
4.2 GENERAL OVERSIGHT SERVICES 1t.-,
4.2.1 Health and Safety Program Oversight~
0
.,,.,;-~ ,..,.K' ~
Outline for Oversite role1.doc
5/30/00
• Review health and safety procedures and review monitoring data for compliance with
established action levels
• Oversight of required monitoring equipment calibrations, observation of site activities
for unsafe activities or situations and notification of the RA Contractor when potential
health and safety issues are identified
4.2.2 Perimeter Ambient Air Monitoring
• Provide perimeter ambient air monitoring labor, equipment, supplies, and analytical
services
• Prepare reports of ambient air monitoring results
4.2.3 Analytical Data Management r---
• Take primary responsibility for management of all analytical data (feed soil , treated
soil, wastewater, ambient air, health and safety samples) being generated at the site
• Maintain electronic databases of the analytical data generated during the project.
4.2.4 Data Validation ~~~
• Review QA/QC procedures to determine if a measurement's error has exceeded the
estimated data quality limits
• If data quality limits are exceeded, coordinate with the laboratory to identify the
source of the excessive error and verify that corrective action will be taken
• Review the analytical data from the laboratories to ensure that project QA/QC
requirements are met
• Review of compliance with holding times , surrogate recoveries, matrix spike
recoveries, duplicate precision, and blank data
• Review selected analytical data packages and conduct laboratory audits as required
4.2.5 Records Management
• Develop a filing system to maintain all project files generated during the execution of
the project
• Maintain filing system in a logical order that allows for easy retrieval of records
• Maintain logs of daily site activities
• Maintain site photograph/video log
Page 2 of 6
4.2.6 Budget/Schedule/Invoice Tracking
• Review and make recommendations on approval of change order requests
Outline for Oversite role1.doc
5/30/00
• Maintain change order and field order logs showing status of each change order/field
order
• Review all invoices submitted by RA Contractor for consistency with tasks
accomplished during the invoice period
• Verify quantities for items paid on a unit price or time and material basis
• Provide a recommendation for payment or rejection of each invoice line item and an
explanation for any rejected invoice line item to the Client.
• Maintain a complete project cost summary associated with the RA Contractor's scope
of work based on the contractor's bid
• Cost summary will include proposed and approved change orders.
4.3 OVERSITE OF SPECIFIC REMEDIAL ACTION TASKS
4.3.1 Site Preparation and Construction
• Verify that all construction activities are performed according to the requirements in
the specifications, drawings, and work plans. Examples of quality assurance checks
will include:
Observe clearing and grubbing
Oversee construction and installation of access roads, parking area , fences,
lighting, liners, erosion control structures, storm water, etc.
Oversee construction of pads, berms and sumps in process operating areas
according to the design
Oversee installation of utilities (e.g., electricity, water, natural gas, telephone,
sewer, etc.)
Oversee construction and installation of temporary facilities (e.g., trailers,
material storage, showers, etc.)
4.3.2 Equipment Mobilization and Erection
• Verify that equipment mobilization and erection are performed according to design
requirements, particularly with regard to OSHA standards and the site health and
safety plan
4.3.3 Equipment Startup and Shakedown
• Review of operator training records and qualifications
• Field verification of process flow diagrams and piping and instrumentation diagrams
• Determine that all mechanical, electrical , process control , and monitoring systems
are functioning properly prior to the introduction of contaminated feed material into
the treatment unit
• Review of instrument calibration procedures and witnessing instrument calibrations
Page 3 of 6
Outline for Oversite role1 .doc
5/30/00
• Testing of process interlocks, checking programming logic, and witnessing interlock
tests
• Review and testing of process monitoring data acquisition, recording, storage, and
downloading systems
• Observe clean soil tests to verify mechanical, electrical and process control system
reliability
• Observe hot shakedown tests to determine optimum process operating conditions
4.3.4 Proof of Perfonnance Test
•
•
Provide oversight during the performance test to insure that soil, water and stack ~-.J:~ci,.
sampling procedures are executed according to the required sampling methods 5 -,-vv •
Review Proof of Performance Test Report i.;;PA ~
Provide oversight of process operations and data recording functions
Provide oversight of continuous emissions monitoring (CEM) systems
Provide oversight of stack gas sample recovery procedures
Provide oversight of sample labeling and shipping
4.3.5 Excavation and Backfill
• Verify location and labeling of survey monuments and markers
• Establish excavation and backfilling procedures prior to implementation of full-scale
excavation activities
• Provide oversight of excavation operations to confirm that excavation is performed in
compliance with OSHA standards
• Verify depth and horizontal extent of excavation using field instruments
• Approve excavation areas for backfill
• Provide oversight of backfill and compaction operations
• Maintain log of excavation activities
4.3.6 Excavation, Pretreatment, Base Catalyzed Decomposition (BCD), and Thennal Treatment
Operations
• Review of process monitoring data relative to applicable limitations
• Provide oversight of maintenance activities
• Review of CEM calibration records
• Observe instrument calibrations
• Observe interlock checks
• Oversight of treated soil sampling and review of treated soil analytical data
• Approval of treated soil batches
Page 4 of 6
• Oversee and record disposal of screened debris
• Compilation of soil treatment production records
Outline for Oversite role1 .doc
5/30/00
• Provide oversight of wastewater treatment operations, review of wastewater
analytical data, and approval of wastewater batches for discharge
• Observe BCD and Thermal Treatment operations to verify that the treatment process
is being operated within the operating limitations established in the project final
design, design specification , and associated plans
• Track production and operating time during treatment operations
• Manage data associated with the treated soils
• Maintain log of treatment activities
4.3.7 Decontamination and Demobilization
• Provide oversight of decontamination and demobilization activities
• Ensure dismantling and removal of all temporary facilities
• Ensure removal of decon pads and treated soil storage area
• Review health and safety practices during equipment dismantlement and visual
observation of decontamination procedures
• Removal of air monitoring stations
4.3.8 Site Restoration
• Inspect all grading and revegetation work by RA Contractor for compliance with
finished grades and lines per project specifications
• Ensure that all seed/fertilizer mixes are per the specifications and that topsoil and
erosion control features are correctly installed
• Ensure that all fencing is installed per project specifications
4.3.9 Project Closeout
• Participate in a Pre-Final Remediation Inspection with the RA Contractor and the
Client
• Prepare a list containing all outstanding construction items determined by the project
team
• The outstanding construction items list will include the actions required to resolve the
issues and a completion date for each action
• Participate in a Final Inspection with the RA Contractor and the Client to verify that all
outstanding construction items identified during the Pre-Final Inspection have been
resolved
• Prepare a Final Inspection documenting the final resolution of all construction items
• Review lien releases
• Approve final invoice
Page 5 of 6
Outline for Oversite role1.doc
5/30/00
• Insure that all documentation and files are transferred to the Client from the file
management system
5.0 PHASE 5 -REMEDIAL ACTION REPORT
• Prepare the RA Report documenting that all project design requirements have been
met
• Include in the RA Report a summary of all activities and data associated with the
completion of the remedial action
Page 6 of 6