NCD980602163_20030305_Warren County PCB Landfill_SERB C_Citizens Advisory Board, 1999 - 2003-OCR

Citizens Advisory Board
Detoxification-Redevelopment Project
draft March 5, 2003 Meeting Minutes
The meeting of the Warren County Citizens Advisory Board was called to order at 2:00 p.m.
Wednesday, March 5, 2003. The meeting was held at the Coley Springs Baptist Church and was
called to order by Co-Chair Dollie Burwell. Present were Jim Warren, Pat Backus, Massenburg
Kearney, Betty Kearney, Cessel J. Boyd, Gary Duke, Charlie Richards, Mike Kelly, John Funk,
Patrick Barnes, Carmone Rocco, Nan Freelanc;l, Sybil Dorsey, Bill Gallagher, Robin Green.
MINUTES ADOPTED AND APPROVED
It was motioned by Jim Warren and properly 2nd by Nan Freeland to accept and adopt the minutes
for November 6, 2002.
PROGRAM REPORT:
Dollie Burwell asked for an update on the construction meeting held previous to the Citizens
Advisory Board meeting.
Mike Kelly updated the Citizens Advisory Board about the change order to the contract with Shaw,
which allows them to treat up to 200 tons of the capped material that is contaminated. He said they
have written a protocol for how they are going to separate the material. Mike said they have planned
to take 50 tons of material, and do a first run. He said the material is on the pad now and is ready
to go though to be treated, however they lost power 3 times due to ice. Mike said while the
equipment was down they cleaned out the built up material, and began treating soil 7 a.m. March 5,
2003. He said 10:00 March 6, 2003 they will began to pull samples for analysis.
Dollie Burwell said she received several calls from the community asking about the PCB Landfill, and
the Governor. She asked where is Governor Mike Easley, and has he been informed about the
landfill. Mike Kelly said the final press release was sent to the Governor's office, and that they
received approval from the Governor's office to release the press release. Mike said a briefing has
not been done.
Dollie Burwell recommended that the Environmental Groups receive the press release as an update.
Jim Warren said he spoke with the people in Kermersville.
Mike Kelly, and Pat Backus passed out question & answer sheets as a response to Jim Warrens letter
last month.
Patrick Barnes spoke briefly about his concerns since the discovery of PCB' s, .and the discovery of
a red clay discharge. He said they didn't see the red clay while walking along the River Bank,and that
the state will do the analysis in 2-3 weeks.
ADJOURNED
The meeting was adjourned at 3:30 p.m. The next meeting was schedule for April 9, 2003 at 2:00
p.m.
Citizens Advisory Board
Detoxification-Redevelopment Project
draft January 9, 2003
The meeting of the Warren County Citizens Advisory Board was called to order at 2:00 p.m.
Thursday, January 9, 2003. The meeting was held at the Coley Springs Baptist Church and was
called to order by Co-Chair Dollie Burwell. Present were Jim Warren, Pat Backus, Massenburg
Kearney, Betty Kearney, Cessel J. Boyd, Emily Brown, Mike Kelly, John Funk, Patrick Barnes,
Terrence Lyons, Jim Cloonan, Bill Gallagher, Robin Green.
MINUTES ADOPTED AND APPROVED
The November 6, 2002 minutes were postponed until the next meeting for further discussion on
laboratory testing, and treated soils.
PROGRAM REPORT:
Dollie Burwell suggested that the Citizens Advisory Board discuss the issues about treated soil,
outstanding testing results, and laboratory testing.
John Funk said they are looking at 2 issues. (1) keeping the average below 200. (2) monitoring the
concentrations. He said the below average of 200 is working well.
Pat Backus introduced Terry Lyons from EPA in Cincinnati. She said EPA is providing in-kind
services with stack sampling for the process demonstration testing. Pat said that Terry Lyons helps
with getting stack samples on site and contract work. She said they are operating on a demonstration
permit, but to get a national permit they would have to do a demonstration test that consist of 3 runs
at 4 hours each at certain conditions.
Jim Warren asked is there anything that they might find in the stacks that would cause the community
a concern?
Terry Lyons said they usually have initial stack test which is a plemenary test. He said they would
get the unit up and running to where they want it to be, and than do a full bloom stack test. Terry
said there might be a small chance that there would be a higher level of PCB's coming out of the
stack than it should be. Pat Backs said for every 5000 ton of soil they do a stack test. She said 3
stacks have been tested and have past the six nines testing.
Terry Lyons said that some of the test take longer than others depending on the stagiest. He said the
dioxin takes the longest amount of time to run, and that as the test come in they get reviewed and
approved which will give the unit more time to run. Terry said if they find something wrong with one
of the test the unit will shut down, and that they will go down each step as the results come in. He
said it will give them more confidants that things are running right.
J
draft January 9, 2003
page2
Jim Warren asked about the time frame between collected samples and results coming back. Terry
Lyons said it depends on the test, that dioxin takes about a couple of months to come back.
Jim Warren also asked about the different material in the landfill. John Funk said they have not seen
anything different just gray material.
Pat Backus said there is a difference in the North East comer, and that they believe it's cement kill
dust to absorb water.
Terry Lyons said that if it was a problem they would know how to handle it.
Dollie Burwell asked about the time table to issue the final permit. Pat Backus said the final
demonstration report has to be in by April 3, 2003 which would allow them to go until May 1, 2003
and then it would be up to EPA to reevaluate it with Doughty.
Dollie Burwell asked when will everything be final.
Terry Lyons said there are 2 PCB admission test, 2 PBC's in the treated soil test, 1 PCB admission
test, hydrochloric acid test, dioxin test, PCB's in treated soil, and an organic test. He said the time
frame on that the PCB admission's test and the acid test will take about two weeks for the results to
return.
Terry Lyons said dioxin test will take ten weeks to get back which will be March 20,2003, and
Organic test will take April 3,2003, and a PCB admission test which will be another 4 weeks which
will be May 1, 2003. He said that May 1, 2003 the data is done, and then the results will be put into
an application and sent to Doughty in Washington, and then a permit is issued.
Pat Backus spoke briefly about money and contracts. She said she met with Dempsey Benton, and
update him on what they have spent, how much soil they have treated, and where they are now.
Pat Backus said at the end of December 971 tons of soil was treated successfully. She said that the
Shaw project cost was 7 .31 million, and that they are funded though a change order 5. She said the
amount will get them though 8.9 million, but they have up to March to complete it. Pat said to
complete the rest of the treatment is a change order 6 which will end in September. She said the
complete treatment will end in July and then the demobilizing and restoration of the site and then tum
it over to earth tech which would be in October.
Pat Backus said that Dempsey Benton stated that the fund authorized will be sufficient to complete
the detoxification of the PCB landfill. Mike Kelly said instead of giving money back they will use
what they've got to finish the PCB landfill.
J
draft January 9, 2003
page 3
Jim Warren said that he understand's Pat Backus, and Mike Kelly's relief, but feels that it's a matter
even in the minutes, and discussions that the need is of the community.
Jim Cloonan updated the Citizens Advisory Board on the locations of the air monitors, and test
results.
Dollie Burwell asked about the samples, and the way things are going. Terry Lyon said that
everything is looking good.
Jim Warren asked about the failure rate, and the batches of soil that failed. Jim Cloon said when the
system started up 5 batches failed out of 55.
Patrick Barnes spoke briefly about the shut down of the equipment, and the 3 batches that failed out
of 8.
Bill Galligher spoke briefly about the 3 day shut down. Dollie Burwell said she would like a written
report.
Jim Warren said he heard in the beginning of the meeting that 5 batches of soil failed out of 55 which
occurred in the beginning of the process. He said that the Citizens Advisory Board need to be very
careful when communicating information to the group, and the community.
Patrick Barnes said the state passed it's requirements after samples were collected. He said there
have been some discussion about saving money, and presenting it to the Citizens Advisory Board.
Pat Backus said the state laboratory is who found the problem in the beginning, and that she is trying
to save money so that Shaw can continue the project.
Jim Warren suggested splitting samples. Jim Cloonan said that there would be a better chance that
the state laboratory would find PCB' s .
. Dollie Burwell, Patrick Barnes, and Massenburg Kearney said they don't have a problem with the
state laboratory testing. Jim Warren said that he has a problem with State laboratory testing.
Bill Gallagher spoke briefly about the maintenance shut down in the landfill.
ADJOURNED
The meeting was adjourned at 4:30 p .m. The next meeting was schedule for March 5, 2003 at 2:00
p.m.
Citizens Advisory Board
Detoxification-Redevelopment Project
draft November 6, 2002 Meeting Minutes
The meeting of the Warren County Citizens Advisory Board was called to order at 2:00 p.m.
Wednesday, November 6, 2002. The meeting was held at the Coley Springs Baptist Church and was
called to order by 1st Vice Chair-Jim Warren. Present were Dollie Burwell, Pat Backus, Massenburg
Kearney, Betty Kearney, Cessel J. Boyd, Gary Duke, Emily Brown, Charlie Richards, Mike Kelly,
Daria Holcomb, John Funk, Luke Lucus, Karen Siper, Clareance Kearsey, Patrick Barnes, Juanita
Yancey, Robin Green.
MINUTES ADOPTED AND APPROVED
It was motioned by Daria Holcomb and properly 2''d by Jim Warren to accept and adopt the minutes
for August 7, 2002.
PROGRAM REPORT:
Pat Backus updated the Citizens Advisory Board that the Inactive Hazardous Site Cleanup Fund gave
the Department of Environment and Natural Resources $2,500,000 for the clean up of the PCB
Landfill. She said if additional funding is needed the Department of Environment and Natural
Resources may also use up to $500,000 with stipulations that everything is spent out of the funds .
Pat Backus also reported that she presented the Warren County PCB Landfill Analysis Summary to
Deputy Secretary Dempsey Benton, and Mike Kelly. She said the Analysis basically shows the $13. 7
million, Expenditures, Remaining requirements, and the additional $4.5 million to end the project in
September 2003. She said the actual treatment of the soil will be finished July 2003.
Pat Backus also updated that they have switched from clean soil to contaminated soil, and that they
have a demonstration permit to treat 5000 tons of soil. She said Terry Lyons from EPA in Cincinnati,
EQM Company contracted by EPA has taken samples of the stacks, and several other places around
the system. Pat said for every 5000 tons they will do stack testing up until 20,000 ton, and then the
4 day test which is the big demonstration performance test. She said the first stack testing will be in
January, and that they have met the requirements of the six nines performance (99.999999991 %).
Jim Warren asked about the air releases, and the safety of the community.
Pat Backus said that Jerry Winberry has been doing air monitoring and shakedown testing. She said
they tested 5000 tons in October, and that a 3rd test is set for the week of the 18th. Pat said it takes
a while for the results to return for review, and that the results of the October test should be back by
the next meeting.
Pat Backus said she met with contractors before the Citizens Advisory Board meeting, and was
updated that roughly 10,000 tons of soil had been treated. She said because of the limit on soil
treatment, 200 parts per billion it would be hard to treat, and measure. Pat said because of the
different results back from some of the laboratories, they met with an expert in PCB Analysis, and
spoke with other laboratories to make sure the procedures were running correctly. She said the
draft November 6, 2002
page 2
expert has been working with paradigm in Wilmington, Delaware. Dollie Burwell asked about the
laboratory that they have normally worked with. Gary Duke said the laboratory in Wilmington was
Recommended by Earth Tech, and has worked out real well. He said their procedure is very sit
because they can get samples to them in the morning and have them back by the afternoon. Gary said
that other laboratories would take 1 to 3 days before results would return. Pat said they have used
Southern Kinston, Wilson, and another Lab in Toxicon Massachuset. She said that Earth Tech sends
there samples to Paste Minnesota.
Dollie Burwell asked is there a difference in where the test go? John Funk said limitations to do air
monitoring or water samples.
Patrick Barnes updated the Citizens Advisory Board that the state cut his contract 60%, and that he
will attend the construction meetings once a month. He said he has prepared another proposal.
Mike Kelly said they will take another look into Patrick's proposal.
ADJOURNED
The meeting was adjourned at 4:00 p.m. The next meeting was schedule for January 9, 2002 at 2:00
p.m.
WARREN COUNTY PCB
CITIZENS ADVISORY BOARD
DETOXIFICATION-REDEVELOPMENT PROJECT
November 6, 2002
AGENDA
I. Welcome
II. Roll Call/Introductions
III. Reading and Approval of Minutes
IV. Report of Committees
V. Unfinished Business
VI. New Business
VII. Other Business
VIII. Adjourn
Citizens Advisory Board
Detoxification-Redevelopment Project
draft August 7, 2002 Meeting Minutes
The meeting of the Warren County Citizens Advisory Board was called to order at 2:00 p.m.
Wednesday, August 7, 2002. The meeting was held at the Coley Springs Baptist Church and was
called to order by Co-Chair Dollie Burwell. Present were Pat Backus, Jim Warren, Massenburg
Kearney, Betty Kearney, Cessel J. Boyd, Gary Duke, Bill Gallagher, Emily Brown, Nathan Hawes,
Patrick Barnes, Sybil Bond Dorsey, Robin Green.
MINUTES ADOPTED AND APPROVED
It was motioned by Nan Freeland and properly 2nd by Jim Warren to accept and adopt the minutes
for April 4, 2002, May I, 2002 and June 6, 2002.
PROGRAM REPORT:
Dollie Burwell asked Cessel Boyd if she would give the Citizens Advisory Board a Brief report on
the conference call with Kathleen Curry of EPA July 9, 2002.
Cessel Boyd said that Cathy Alston-Kearney updated Kathleen Curry with a basic overview of what's
been going on with the training program. She said Brian Holtzclaw inquired about copies of news
footage regarding the history of the landfill, demonstrations, and events surrounding the remediation
project.
Dollie Burwell asked how often will the conference call's with EPA occur. Cessel Boyd said they
will continue every second Tuesday of the month.
Pat Backus said that Cathleen Curry was pleased with the report submitted by the Warren Family
Institute.
Dollie Burwell suggested that a Citizens Advisory Board member attend the next conference call with
EPA
Dollie Burwell asked Cessel Boyd if she would update the Citizens Advisory Board on the EPA
Grant.
Cessel Boyd reported that the 40-hour HAZWOPER training will began August 12, 2002, and end
August 16, 2002 at the Vance Granville Community College. She said a number of people from the
previous training has had an interview with Midwest Soil.
Gary Duke said Midwest Soil's is looking to hire 2 people, Shaw has hired 2, and that Kenny
Hawkins has hired 4.
Patrick Barnes reported that the contractor's are doing an outstanding job in the PCB Landfill, and
that the general concerns about testing is going well.
draft August 7, 2002 Meeting Minutes
Page 2
Dollie Burwell asked if someone could update the Citizens Advisory Board on what's been happening
over the last few weeks in the PCB Landfill.
Bill Gallagher said the equipment is 95 percent set up and that they hope to start running clean soil
next week.
Pat Backus passed out pictures she took August 1, 2002 of the PCB Landfill.
Dollie Burwell asked Pat Backus if she would update the Citizens Advisory Board on the
Commissioners meeting.
Pat Backus reported that she review the change of The IT Corporation to Shaw with the County
Commissioners. She said she also discussed, How the equipment is running, How clean soil is
processed, TSCA Permits, and Funding.
Pat Backus said the contract with Shaw is $6.6 million from march oflast year, and that last month
$2.25 million was added to the account for the PCB project. She said the Citizens Advisory Board
needs $4.5 million.
ADJOURNED
The meeting was adjourned at 3:30 p.m. The next meeting was schedule for October 23, 2002 at 2:00
p.m.
Warren County PCB Landfill Detoxification and Redevelopment Project
Conference Call Minutes
Conference Call Participants:
July 9, 2002
Cathleen Curry, EPA; Gloria Love. EPA
Bryan Holtzclaw, EPA; Pat Backus, DENR
Cathy Alston-Kearney, WFI; Emily Brown, WFI
Nathan Hawes; WFI; Cessel Boyd; WFI
The conference call began at approximately 11 : 1 Oam on July 9, 2002. The call opened
with greetings from Kathleen and introductions of call participants. The discussion
topics were as follows:
Outreach Report: Cathy gave an overview of the outreach activities and will be
sending Gloria a copy of the report and attachments (video, role-
play script, etc.) later this week.
Job Training Quarterly Report: Cathy inquired about the accuracy of the previous
report. Kathleen gave the "thumbs up" regarding
content and format. A correction was given
regarding the title. The correct title is,
"Environmental Justice Job Training"
Pictures: Kathleen inquired about pictures taken during
outreach and training activities. WFI staff will email
Kathleen the pictures and send copies to Gloria and
Bryan.
New WFI Personnel: Cathy introduced the new additions to the Warren
Family Institute Staff. Nathan Hawes-Interim
Director during Cathy's leave of absence, Emily
Brown-Contract for Landfill Project Newsletter,
Cessel Boyd-Workforce Developer. Cathy will
email Kathleen with copies to Bryan and Gloria of
contact infonnation for each of the new employees.
Landfill Site Visit: Ciloria inquired about a visit to the landfill site.
Ccssel will make contacts and set-up a visit for the
last of July or the first of August.
Warren County PCB Landfill Detoxification and Redevelopment Project
July 9, 2002-Minutes Continued
Environmental News Footage:
Brownflelds Conferences:
Travel Funding:
Bryan inquired about copies of news footage
regarding the history of the landfill, demonstrations,
and events surrounding the remediation project. Pat
Bac kus has a video and will make copies for
Kathleen, Gloria, Bryan, and Warren Family
Institute.
Ccssel made reference to the upcoming Brownfields
Conference in Atlanta and Charlotte. She will not
be able to attend the Atlanta Conference but will
prepare to attend the Charlotte Conference. Cessel
also requested the contact information for
individuals working on the Winston-Salem
Brownfields Project. Kathleen gave the contact
names and phone numbers: John Allen (336) 747-
7475 and Derwick Paige [phone]
A question was posed in reference to funding for
conference travel in the grant. Pat Backus
suggested that travel scholarships be applied for
through ICMA. Cathy stated that there is enough
money to cover expenses for travel to the Charlotte
Conference. Cessel will check on scholarships for
future conference attendance.
The call was brought to a close with the agreement of all parties, to continue the
scheduled calls every second Tuesday of each month at 11 :00 am. Participants in the
Warren County area will meet at Warren family Institute and Kathleen will call other
participants.
,I .. -..
Citizens Advisory Board
Detoxification-Redevelopment Project
draft May 1, 2002 Meeting Minutes
The meeting of the Warren County Citizens Advisory Board was called to order at 1 :00 p.m.
Wednesday, May 1, 2002. The meeting was held at the Coley Springs Baptist Church and was called
to order by Co-Chair, Dollie Burwell . Present were Mike Kelly, Pat Backus, Betty Kearney, Patrick
Barnes, Rev. Carson Jones, Bill Gallagher, Gary Duke, Hattie Davis, Glen Richardson, Robin Green.
MINUTES ADOPTED AND APPROVED
Approval of the April 4, 2002 meeting was tabled until the next meeting
UNFINISHED BUSINESS:
Dollie Burwell asked for an update on the HAZWOPER training.
Pat Backus spoke briefly about the 40-hour HAZWOPER training at the Vance-Granville Community
College.
Dollie Burwell asked for an update on the progress meeting.
Gary Duke reported that last Wednesday The IT Group was sold to Shaw Environment and
Infrastructure. Gary said the project is a go and that contractors will be paid by the end of May.
Gary Duke also reported that they have delivered 4 pieces of equipment to the landfill site and that
one piece will be deliver next week. He said the last of the equipment should be in by the end of the
month and set up between May 30, 2002 and July 15, 2002.
Dollie Burwell asked about the Community Outreach piece and the scheduled date around the time
the equipment is complete. Gary Duke said sometime in July.
Dollie Burwell suggested that the Citizens Advisory Board and Shaw do a press release.
Dollie Burwell asked about permits. Pat Backus said one permit is with TSCA for the equipment and
the other is with region 4.
Patrick Barnes reported that he was available to the community April 30, 2002 at the CAB office.
He said he spoke briefly with Charlie Richards from the Daily Dispatch and updated him on where
the project is now.
Dollie Burwell asked about funding. Mike Kelly said Dempsey Benton and Johnny Gray is still
looking for funding for the project. He said hopefully next month they will hear something.
draft May 1, 2002 Meeting Minutes
Page 2
Pat Backus updated that Earth Tech is in the landfill with Jerry Winberry working on setting up the
air monitors.
Cathy Alston-Kearney updated the Citizens Advisory Board that the 8-hour refresher training did not
have the same response as the 40-hour HAZWOPER training. She said 17 people attended and
completed the 40-hour HAZWOPER training and that they have not set a date for the 10-hour
safety training.
Dollie Burwell asked Cathy Alston-Kearney if she would help with getting the word out about the
open house after the equipment is set up.
ADJOURNED
The meeting was adjourned at 2:30 p.m. The next meeting was schedule for June 6, 2002 at 1 :00
p.m.
j Citizens Advisory Board
Detoxification-Redevelopment Project
April 4, 2002 Meeting Minutes
The meeting of the Warren County Citizens Advisory Board was called to order at 1 :00 p.m.
Thursday, April 4, 2002. The meeting was held at the John Graham Building and was called to order
by Nan Freeland. Present were Dollie Burwell, Pat Backus, Massenburg Kearney, Patrick Barnes,
Sybil Bond Dorsey, Robin Green.
MINUTES ADOPTED AND APPROVED
It was motioned by Nan Freeland and properly 2nd by Massenburg Kearney to accept and adopt the
minutes for February 7, 2002 and March 7, 2002 with corrections.
PROGRAM REPORT:
Pat Backus updated the Citizens Advisory Board that the surety company made a $300,000 payment
to Midwest soil Remediation to complete the fabrication and modification of equipment. She said
that the Yancey Brothers also got paid $34,000. No other payment have been made because the
subcontractors have not finish the paper work.
Pat Backus said bids are due for The IT group on April 16, 2002. If more than one bid is received,
there will be an official action on April 18, 2002. She said a confirmation of the successful bidder
will be on April 19th and a hearing before the bankruptcy judge on April 24, 2002. Pat said that an
auditor has been to review the claim of the unsecured creditor committee that the company is
undervalued and will present his report on April 10, 2002 to the judge. The offer from Shaw to buy
The IT Group ends on April 30, 2002.
Dollie Burwell asked what was the bottom line. Pat Backus said if it go's though and Shaw gets the
company they will have to pay everybody that hasn't been paid.
Pat said Bill Gallagher will be back at the landfill on April 15, 2002 and that equipment will start
arriving also.
Dollie Burwell asked Patrick Barnes if he would follow up with Cathy Alston-Kearney about the
HAZWOPER training program.
ADJOURNED
The meeting was adjourned at 4:30 p.m. The next meeting was schedule for May 1, 2002 at 1 :00
p.m.
Citizens Advisory Board
Detoxification-Redevelopment Project
draftApril 4, 2002 Meeting Minutes
The meeting of the Warren County Citizens Advisory Board was called to order at 1 :00 p.m.
Thursday, April 4, 2002. The meeting was held at the John Graham Building and was called to order
by Nan Freeland. Present were Dollie Burwell, Pat Backus, Massenburg Kearney, Patrick Barnes,
Sybil Bond Dorsey, Robin Green.
MINUTES ADOPTED AND APPROVED
It was motioned by Nan Freeland and properly 2nd by Massenburg Kearney to accept and adopt the
minutes for February 7, 2002 and March 7, 2002 with corrections.
PROGRAM REPORT:
Pat Backus updated the Citizens Advisory Board that the surety company made a $300,000 payment
to Midwest Soil Remediation to complete the fabrication and modification of equipment. She said
that the Yancey Brothers also got paid $34,000. No other payment have been made because the
subcontractors have not finish the paper work.
Pat Backus said bids are due for The IT group on April 16, 2002. If more than one bid is received,
there will be an official action on April 18, 2002. She said a confirmation of the successful bidder
will be on April 19th and a hearing before the bankruptcy judge on April 24, 2002. Pat said that an
auditor has been to review the claim of the unsecured creditor committee that the company is
undervalued and will present his report on April 10, 2002 to the judge. The offer from Shaw to buy
The IT Group ends on April 30, 2002 .
Dollie Burwell asked what was the bottom line. Pat Backus said if it go's though and Shaw gets the
company they will have to pay everybody that hasn't been paid.
Pat said Bill Gallagher will be back at the landfill on April 15, 2002 and that equipment will start
arriving also.
Dollie Burwell asked Patrick Barnes if he would follow up with Cathy Alston-Kearney about the
HAZWOPER training program.
ADJOURNED
The meeting was adjourned at 4:30 p.m. The next meeting was schedule for May 1, 2002 at 1:00
p.m.
\.
WARREN COUNTY PCB
CITIZENS ADVISORY BOARD
DETOXIFICATION-REDEVELOPMENT PROJECT
April 4, 2002
AGENDA
I. Welcome
II. Roll Call/Introductions
III . Reading and Approval of Minutes
IV. Report of Committees
V. Unfinished Business
VI. New Business
VII. Other Business
VIII. Adjourn
PCB Landfill Detoxification Project Information
for March 7, 2002 CAB Meetin2
PROJECT SCHEDULE
from IT Schedule dated March 1, 2002
Key Schedule Activities
4-15-2002 TSCA Permit Approved for Demonstration Test
(Triggers remobilization to site)
4-22-2002 Install Haul Roads-Dry Block Wall
(Starts remainder of site work)
5-07-2002 Mobiliz.e BCD
(Equipment comes on site)
5-29-2002 thru 7-15-2002 Shakedown & TSCA Demonstration Test
(Contaminated soil treatment starts 6/6/2002)
6-19-2002 Start of Phase II Soil Treatment
10-23-2002 End of Soil Treatment
(Assumes ~300 tons per day average)
5-07-2003 Demobilization Complete
(End of project)
PAYMENTS TO SUBCONTRACTORS
FROM SURETY
Final papers are being signed for surety to pay the following subcontractors who have filed claims against
the payment bond. Subcontractors should receive a check by the end of month.
Subcontractor Date of Invoice Amount Due
Yancey Electrical 11/6/2001 6,695.72
Service (copay to CED)
KPH Trucking and 11/16/01 9,486.25
Landscaping
Yancey Electrical 12/7/2001 33,916.28
Service
Ellington & Sons 12/17/2001 49,139.00
Kearneco Grading** 12/17/2001 30,800.00
KPH Trucking and 12/20/2001 3,600.00
Landscaping
Aiken& Yelle 1/10/2002 10,080.56
TOTAL 143,717.81
** An additional ~$20,000 will be paid after release ofliens are received.
-------------------------
Citizens Advisory Board
Detoxification-Redevelopment Project
draft February 7, 2002 Meeting Minutes
The meeting of the Warren County Citizens Advisory Board was called to order at 3 :00 p.m.
Thursday, February 7, 2002. The meeting was held at the Coley Springs Baptist Church and was
called to order by Co-Chair Dollie Burwell. Present were Mike Kelly, Pat Backus, Cathy Alston-
Keamey, Massenburg Kearney, Jim Warren, Diane Long, Robin Green.
MINUTES ADOPTED AND APPROVED
It was motioned by Jim Waren and properly 2nd by Dollie Bun-veil to accept and adopt the minutes
for November 21,2000 and January 18, 2001.
PROGRAM REPORT:
Dollie Burwell spoke briefly about the article in the Warren Record about The IT Bankruptcy.
Pat Backus passed out information concerning the IT Bankruptcy. She said that January 16, 2002
The IT Corporation filed voluntary petitions for relief under chapter 11 . Pat said that chapter 11 is
part of the U.S. Bankruptcy Code that helps companies who are in trouble stay in business. She said
The Shaw Group has agreed to provide The IT Corporation with a debtor in possession loan of
$55 million. Pat said The IT Group is open for business and will continue to working on the
detoxification project.
Diane Long asked about local and minority contractor's getting paid. Pat Backus said that the
contractor will get paid because of the payment bond.
Dollie Burwell said she's concerned about the psychological effect this would put on the project. She
suggested that a flyer be sent out to the community.
Pat Backus said that Midwest said they will continue to work on the project with whomever has the
contract.
Dollie Burwell suggested a press release go to the Warren Record and the Daily Dispatch. She said
a press release would give the community a chance to hear what the Citizens Advisory Board have
to say about the IT Bankruptcy. Pat Backus said she will work on the press release to the Warren
Record and the Daily Dispatch.
Jim Warren asked for an update on funding. Mike Kelly said that he and Pat Backus met with Chief
Deputy Dempsey Benton and he said that he will continue to work on funding for the project. Mike
said Pat Backus prepare spread sheets on projections, cost, and spending for Dempsey Benton. He
said the project has slipped from the January and February time frame because of the permitting
process and other things.
J,.. '
draft February 7, 2002 Meeting Minutes
page
Mike said the slip could helped the project because Dempsey Benton is looking for is an amount of
money for the day that the project runs out of money. He said the down side is that a big piece of
equipment will be corning in June or July and they would need the money quickly. Mike said that
Dempsey Benton has had some success discussing a pot of money in an unclaimed capital fund .
Cathy Alston-Kearney updated the Citizens Advisory Board on the job training program. She said
things are being set up for the
ADJOURNED
The meeting was adjourned at 5:00 p.m. The next meeting was schedule for March 7,2002 at 3:00
p.m.
INFORMATION CONCERNING THE IT BANKRUPTCY
AND WORK ON PCB LANDFILL PROJECT
1. On January 16, 2002, The IT Group filed voluntary petitions for relief under chapter 11 of the U.S. Bankruptcy
Code. In connection with those filings and the proposed transaction, The Shaw Group agreed in principle to
provide The IT Group with debtor-in-possession (DIP) fmancing.
Full case name: In re: The IT Group, Inc., et al.
Case number: 02-10118
Place filed: U.S. Bankruptcy Court in Wilmington, Delaware
Judge: Mary F. Walwrath
2. On January 25, 2002, The IT Group entered into a defmitive asset purchase agreement to sell substantially all of
the Company to The Shaw Group. The Company also obtained court approval, on an interim basis, for Sugar
Acquisition Inc., a subsidiary of The Shaw Group, to provide a DIP credit facility of $55 million.
3. A number of motions, notices, and orders have been filed. IT is going a very good job making this information
available at their Internet site, hllp://www.lheitgroup.com , under the heading of restructuring news. Several
motions are being heard next Tuesday which should provide more insight as to what their future will be.
4. The project has performance and payment bonding. The bonds are with Kemper Insurance and are each for the
full amount of the contract, $6,658,000. I have been contacted by Kemper concerning IT's performance. My
response letter is attached. That information was as of January 8. An invoice of with payment of $12,105.12
for January is in the invoice review process. I have received a few calls from subcontractors and have supplied
them with bonding company information. The contact for these bonds is as follows .
Mr. Stephen J. Beatty
Associate Surety Counsel
Surety Group
Kemper Insurance Companies
1 Kemper Drive
Building 4, Floor 3, K-7
Long Grove, IL 60049-0001
Voice: 847-320-2170
Fax: [phone]
Email: sbcalty(cvkcmpcrinsurancc.com
Bond: 4LS 502 255
5. After notifying the State Construction Office of the bankruptcy filing, I was advised to send a letter to cure to
The IT Group. The procedure is explained under Article 29 of the General Conditions of our contract with IT.
The General Conditions are essentially the same as the standard State Construction Office contract. Some
modifications were made to make it applicable to a design-build, remediation project. Our letter was signed by
Laird Davison and received by IT on February 1. It is attached. They have fifteen days to respond.
6. IT invoices the State each month for work that has been completed. The invoice is certified by our oversight
contractor, Earth Tech, and sent to me for fmal approval for payment. This is not a "rubber stamp" process. We
examine and question and modify to ensure that work is completed before we approve. A 5% retainage is held
by the State until completion of the project.
7. Phase I is approximately 60% complete. Essentially all the site work has been completed and most of the
equipment work has been completed. What remains is completion of equipment modification, mobilization of
equipment, and demonstration testing. The current schedule estimates that Phase I will be completed at the end
of the fiscal year in June.
Pat Backus
919-733-4996 x308
02/07/02
Page 1 of2
8. The State does not pay in advance. A significant amount has been paid to IT for work being performed to
modify and fabricate equipment for the job. The equipment is being assembled and tested by Midwest Soil
Remediation in Elgin, IL. IT has contracted with MSR for the actual soil treatment. I have visited the firm and
seen the equipment and work done. We have required a consent of surety on the work done in IL before we
pay. IT is paying MSR in advance on a subcontract. MSR is continuing work to obtain the TSCA permit but
has ceased working on the equipment until they receive a $300,000 payment from IT.
9. Most of work that will be performed by subcontractors on Phase I, excluding the treatment by Midwest, has
been completed and paid for. Prior to the bankruptcy filing, subcontractors had been paid before terms and
even in advance in some cases. The IT Group has bent over backward to work with local and minority
subcontractors on the project. (An example is suspending their bonding requirement to allow participation.)
The following table lists the subcontractors and/or vendors with outstanding invoices with IT which have not
been paid as of February 5, 2002. At least a portion of each invoice covers work for which IT has received
payment from the State.
Subcontractor Service Date Invoiced Amount
KPH Trucking and Landscaping Seeding and Maintenance 11/16/01 $9,486.25
Bailey Co. Portable Toilet Rental/Service 11/28/01 $362.01
Geotechnics Civil Laboratory Services 11/30/01 $1 ,600.00
Williams Engineering Management Services 12/02/01 $16,284.62
Yancey Electric Service ( copay Electrical Installation 12/07/01 $6,695.72
with CED)
Yancey Electric Service Electrical Installation 12/07/01 $33,916.28
Ellington & Sons Concrete Sealing and Building 12/17/01 $49,139.00
Erection
Kearneco Grading Road Installation 12/17/01 $30,800.00
KPH Trucking and Landscaping Seeding and Maintenance 12/20/01 $3,600.00
Henderson Travel Lodge Hotel 12/28/01 $5,809.02
Geotechnics Civil Laboratory Services 12/31/01 $300.00
Williams Engineering Management Services 01/02/02 $8,291.00
Aiken & Yelle Surveying 01 /10/02 $10,080.56
Total $176,364.46
Several days prior to the bankruptcy filing, IT made a payment of $418,521.57 to Ellington & Sons for
concrete installation that was invoiced on 10/23/01 .
10. The State's contract with IT requires payment to the subcontractors within seven days ofreceipt of payment
from the State. It they go beyond seven days, they are required to pay the subcontractors interest. Conditions to
withhold payments to IT are listed in Article 33 and must be authorized by the Department of Administration.
If the State withholds payment without cause, it is subject to payment of interest to IT.
11 . IT has terms in their subcontracts for payment when they are paid or net 60 days, whichever it later.
12. IT has continued to perform on the contract since the bankruptcy filing and is making progress. The critical
path item at this time is the receipt of a demonstration permit from EPA-TSCA. They have received a rough
draft of the demonstration permit and anticipate the final permit in the next few weeks. Midwest is the owner of
the permit.
Pat Backus
919-733-4996 x308
02/07/02
Page 2 of2
1
Citizens Advisory Board
Detoxification-Redevelopment Project
draft December 6, 2001 Meeting Minutes
The meeting of the Warren County Citizens Advisory Board was called to order at 3:00 p.m.
Thursday, December 6, 2001. The meeting was held at the Coley Springs Baptist Church and was
called to order by Co-Chair Dollie Burwell. Present were Mike Kelly, Pat Backus, Pat Williamson,
Massenburg Kearney, Gary Duke, Bill Gallagher, Charlie Richards, Rev. A A Brown, Cathy Alston
Kearney, Aviva Meyer, Robin Green.
MINUTES ADOPTED AND APPROVED
Approval of the October 4, 2001 meeting was table until the next meeting
UNFINISHED BUSINESS
Dollie Burwell asked for an update on the grants received by Warren Family Institute (WFI).
Pat Backus said she, Mike Kelly, and Gary Duke met with Cathy Alston Kearney that morning. They
discussed the training courses needed, the number of people needing training, and when the training
is needed. Gary Duke will check with l'vlidwest to confirm their previous projections.
In Patrick Barnes absent, Dollie Burwell mentioned a proposal he prepared for use when contacting
prospective private foundations for funding. She gave the draft to Pat Backus for further review
Pat Backus reported that she and Patrick Barnes gave the Warren County Commissioners and
Congresswoman Eva Clayton a brief update of progress on the project since the ground breaking and
a tour of the landfill site.
Dollie Burwell said that Commissioner Richardson has been adamant about the County
Commissioners taking leadership around the redevelopment of the site.
Dollie Burwell said that Congresswoman Eva Clayton thought it would have been a possibility to go
back to the Department of Defense ,but September 11 1h happened. Dollie Burwell said that
Congresswoman still has hope in the person she talked with at Department of Defense. She said
Congresswoman Eva Clayton also talked about introducing some appropriation legislation for the
Federal Government to support funding of landfills that were not superfund sites.
Dollie Burwell said she was not sure if the new Governor was aware of the PCB Project. Mike Kelly
said that the Governor is aware of the project and that Secretary Bill Ross has sent a letter out lining
where the project is now and what the short falls are.
Mike said that he and Pat Backus met with Secretary Bill Ross and Deputy Secretary Dempsey
Benton to review the project schedule that Gary Duke and Bill Gallagher had prepared. He said they
looked over where the project will be in the next few months and at what point the other money is
needed.
draft December 6, 2001 Meeting Minutes
page 2
Mike said Deputy Secretary Dempsey Benton knows the project need extra money based on current
plans to get the project from March pt to July pt _ He said the State Budget Office is looking at other
pots of money and where they may be able to get money. However, those funds won't be available
until after the General Assembly finishes .
Gary Duke updated the CAB that the site work is essentially complete. Gary said that he, Pat
Backus, Kathleen McNelis, and Carl Palmer had met with TSCA regulators inWashington the
previous week. The regulators say they will try to have a TSCA demonstration permit issued by the
end of January or early February. With that approval, equipment will be coming on site in late
February or early March. Gary Duke also spoke briefly about the DRE(destruction and removal
efficiency) that will be required and testing of the BCD process.
Dollie Burwell asked if anyone from EPA would be at the site during the testing. Gary Duke said
someone from TSCA will be there for the DRE testing.
Cathy Alston-Kearney updated that no activities has been going on at the Warren Family Institute in
support of the project. It is her desire to contract the newsletter layout design. She is discussing this
with a person that has experience in doing this. She said that Sandy Williams, the job planner for the
training grant has retired. WFI is receiving resumes and interviewing for a new job planner. Cathy
also reported that Aviva Meyer is continuing to work with WIF on a video project with school
children about the landfill.
ADJOURNMENT
The meeting was adjourned at 4:30 pm. The next meeting was schedule for February 7, 2002 at 3 :00
p. m.
WARREN COUNTY PCB
CITIZENS ADVISORY BOARD
DETOXIFICATION-REDEVELOPMENT PROJECT
December 6, 2001
AGENDA
I. Welcome
II. Roll Call/Introductions
III. Reading and Approval of Minutes
IV. Report of Committees
V. Unfinished Business
VI. New Business
VII. Other Business
VIII. Adjourn
Citizens Advisory Board
Detoxification-Redevelopment Project
draft October 4, 2001 Meeting Minutes
The meeting of the Warren County Citizens Advisory Board was called to order at 3:00 p.m.
Thursday, October 4, 2001. The meeting was held at the Coley Springs Baptist Church and was
called to order by Co-Chair Dollie Burwell. Present were Pat Backus, Patrick Barnes, Massenburg
Kearney, Betty Kearney Sandy Williams, Gary Duke, Bill Gallagher, Jim Warren, Charlie Richards,
Jim Cloonan, Robin Green.
MINUTES ADOPTED AND APPROVED
Approval of the August 2, 2001 meeting was table until the next meeting
UNFINISHED BUSINESS
Patrick Barnes gave a brief report on the Technical Community Advisory Contract and Economic
Outreach effort. He said the two year contract is almost half way though. Dollie mentioned that
some of the CAB members had met with Pat Backus and Mike Kelly about modifications to Technical
Community Advisor's Scope of services. They felt that Patrick should spend some time at the
Citizens Advisory Board office where he would be available to the community to answer questions
about the PCB Landfill project. Dollie Burwell suggested that Patrick produce a report that could
be signed by the CAB outlining the economic impact of the project on the local economy. This would
be sent and could be reported orally to Local Chambers of Commerce, County Commissioners,
Economic Development Directors, Mayors and Media.
Jim Warren asked if the target of the Outreach documents is private funding organizations or
legislators. Dollie said both. Jim suggested that it be good quality but not to professional.
Jim Cloonan update the CAB on the ambient air sampling results. The baseline air monitoring was
preformed in May before any work was performed at the site. All the data had been reviewed and
validated. PCB concentration were within limits set by the previous Working Group under the
recommendation of Joel Hirshhorn. The dioxin concentration at one of the sampling locations
exceeded the Working Group limit. The values were compared to national ambient concentrations
and to NC Division of Air Quality limits. The dioxin limit established by the WorkiJ?.g Group was less
than the national ambient concentrations.
Pat Backus and Patrick Barnes said they had reviewed their files and could not find the basis of Joel
Hirshhorn's recommendation. Pat Backus stated that these limits were not part of the statutory
requirements for the project and could be changed. The CAB accepted the recommendation to use
the NC DAQ limits for ambient air sampling. The next ambient air sampling will be when excavation
and treatment begins at the landfill. This currently scheduled for March.
Dollie Burwell updated the Citizens Advisory Board that Congresswoman Eva Clayton had been
notify about the EPA Community Outreach Grant and the Environmental Jobs Training Grant for
the Warren County PCB Landfill Detoxification-Redevelopment Project.
draft October 4, 2001 Meeting Minutes
page 2
She said the Outreach Grant is $40,000 and the Job Training Grant is $135,276.00. Both were for
a two year period and
were awarded to Warren Family Institute after a competitive bidding process. Dollie said that Cathy
Alston-Kearney, Pat Backus, and Brian Holtzclaw, an EPA Environmental Justice Coordinator for
EPA Region IV, put in a lot of work into these grants.
Pat Backus gave a brief report to the Citizens Advisory Board stating that the PCB project did not
specifically receive money in the budget recently approved by General Assembly. She said she and
Mike Key had met with DENR Secretary Bill Ross and Chief Deputy Dempsey Benton on Thursday
September 27, 2001 concerning the project. The secretaries directed them to continue on with Phase
I of the project and said that they are trying to find uncommitted capital funds that could be directed
to the project. However, the secretaries had also cautioned that it is no guarantee that additional
funds could be found.
ADJOURNMENT
The meeting was adjourned at 5:00 p.m. The next meeting was schedule for December 6, 2001 at
3:00 p.m.
Citizens Advisory Board
Detoxification-Redevelopment Project
draft October 4, 2001 Meeting Minutes
The meeting of the Warren County Citizens Advisory Board was called to order at 3 :00 p.m.
Thursday, October 4, 2001 . The meeting was held at the Coley Springs Baptist Church and was
called to order by Co-Chair Dollie Burwell. Present were Pat Backus, Patrick Barnes, Massenburg
Kearney, Betty Kearney Sandy Williams, Gary Duke, Bill Gallagher, Jim Warren, Charlie Richards,
Jim Cloonan, Robin Green.
MINUTES ADOPTED AND APPROVED
Approval of the August 2, 2001 meeting was table until the next meeting
UNFINISHED BUSINESS
Patrick Barnes gave a brief report on the Technical Community Advisory Contract and Economic
Outreach effort. He said the two year contract is almost half way though. Dollie mentioned that
some of the CAB members had met with Pat Backus and Nlike Kelly about modifications to Technical
Community Advisor's Scope of services. They felt that Patrick should spend some time at the
Citizens Advisory Board office where he would be available to the community to answer questions
about the PCB Landfill project. Dollie Burwell suggested that Patrick produ~e a report that could
be signed by the CAB outlining the economic impact of the project on the local economy. This would
be sent and could be reported orally to Local Chambers of Commerce, County Commissioners,
Economic Development Directors, Mayors and Media.
Jim Warren asked if the target of the Outreach documents is private funding organizations or
legislators. Dollie said both. Jim suggested that it be good quality but not to professional.
Jim Cloonan update the CAB on the ambient air sampling results. The baseline air monitoring was
preformed in May before any work was performed at the site. All the data had been reviewed and
validated. PCB concentration were within limits set by the previous Working Group under the
recommendation of Joel Hirshhorn. The dioxin concentration at one of the sampling locations
exceeded the Working Group limit. The values were compared to national ambient concentrations
and to NC Division of Air Quality limits. The dioxin limit established by the Workir]-g Group was less
than the national ambient concentrations.
Pat Backus and Patrick Barnes said they had reviewed their files and could not find the basis of Joel
Hirshhorn' s recommendation. Pat Backus stated that these limits were not part of the statutory
requirements for the project and could be changed. The CAB accepted the recommendation to use
the NC DAQ limits for ambient air sampling. The next ambient air sampling will be when excavation
and treatment begins at the landfill. This currently scheduled for M arch.
Dollie Burwell updated the Citizens Advisory Board that Congresswoman Eva Clayton had been
notify about the EPA Community Outreach Grant and the Environmental Jobs Training Grant for
the Warren County PCB Landfill Detoxification-Redevelopment Project.
draft October 4, 2001 Meeting Minutes
page 2
She said the Outreach Grant is $40,000 and the Job Training Grant is $135,276.00. Both were for
a two year period and
were awarded to Warren Family Institute after a competitive bidding process. Dollie said that Cathy
Alston-Kearney, Pat Backus, and Brian Holtzclaw, an EPA Environmental Justice Coordinator for
EPA Region IV, put in a lot of work into these grants.
Pat Backus gave a brief report to the Citizens Advisory Board stating that the PCB project did not
specifically receive_ money in the budget recently approved by General Assembly. She said she and
Mike Key had met with DENR Secretary Bill Ross and Chief Deputy Dempsey Benton on Thursday
September 27, 2001 concerning the project. The secretaries directed them to continue on with Phase
I of the project and said that they are trying to find uncommitted capital funds that could be directed
to the project. However, the secretaries had also cautioned that it is no guarantee that additional
funds could be found.
ADJOURNlVIENT
The meeting was adjourned at 5:00 p.m. The next meeting was schedule for December 6, 2001 at
3:00 p.m.
WARREN COUNTY PCB
CITIZENS ADVISORY BOARD
DETOXIFICATION-REDEVELOPMENT PROJECT
October 4, 2001
AGENDA
I. Welcome
II. Roll Call/Introductions
III. Reading and Approval of Minutes
IV. Report of Committees
V. Unfinished Business
VI. New Business
VII. Other Business
VIII. Adjourn
Citizens Advisory Board
Detoxification-Redevelopment Project
draft August 2, 2001 Meeting Minutes
The meeting of the Warren County Citizens Advisory Board was called to order at 4:00 p.m.
Thursday, August 2, 2001. The meeting was held at the Coley Springs Baptist Church and was called
to order by Co-Chair Dollie Burwell. Present were Pat Backus, Patrick Barnes, Massenburg
Kearney, Aviva Meyer, Sandy Williams, Diane Long, Gary Duke, Bill Gallagher, Dennis Jones, Jim
Warren, Charlie Richards, Cathy Alston-Kearney, Robin Green.
MINUTES ADOPTED AND APPROVED
Motion by Jim Warren, 2nd by Cathy Alston-Kearney to accept June 7, 200 I minutes as present.
UNFINISHED BUSINESS
Dollie Burwell spoke about Deborah Ferruccio's article in the Warren Record. She said Deborah did
raise some valid issues in the letter but some of the things were misguided.
Jim Warren asked if the Citizens Advisory Board could talk about the key charge and how the CAB
should respond if they are asked about the article in the paper. He also asked if the key charge was
that the current process is only another test of the BCD technology. Dollie said that was the main
thing.
Pat Backus said one of the things Deborah talked about was the performance testing of the process.
She said any process that goes on site has to demonstrate that it will perform as expected.
Bill Gallagher suggested that the Citizens Advisory Board publish a positive article that will address
these items. Dollie Burwell suggested that a contractor write a letter to the ~ditor.
Cathy Alston-Kearney said the challenge is to challenge the Warren Record to do an investigative
report. Dollie Burwell suggested putting a positive article in the Warren Record and not to
challenging the Warren Record.
Diane long suggested thanking the Warren Record for there good coverage of the groundbreaking.
Jim Warren suggested that the Citizens Advisory Board note that they did discuss and noted a number
of factual inaccuracies but choose not to deal with it until further notice. He said that the article
deliberately mislead the General Assembly. Dollie Burwell suggested someone contact Joel
Hirschhorn.
Diane Long suggest that someone draft points and counterpoints and keep them on hold in case of
a respond.
Dollie Burwell said for the record Pat Backus will address the points, and she will address the
political implications.
draft August 2, 2001 Meeting Minutes
page2
Gary Duke spoke briefly about the 18 to 30 month approval process and time frame for a TSCA
permit. He said they will first get approval for the demonstration test. If the test is successful,
TSCA will give interim approval and to continue to operate at full scale as long as the test results are
positive.
Pat Backus said she remembered that the issue about the permit had been brought up by Deborah
about a year ago when previous DENR Secretary Bill Holman met with the community . She said
that Deborah brought out a letter that had been issued six months before then. DENR had received
a copy of the letter when it was sent to Deborah. Pat said she tried to explain to Deborah that they
have been working with EPA to understand more about the permitting process and the options that
Deborah was not aware of She said she left messages for Deborah offering to talk more about the
permitting process.
Gary Duke reported that the inspection of the Erosion and Sediment Controls was approved and that
grading could start at the site. Pat Backus said there are sign in sheets and safety equipment for those
visiting the site.
Dollie Burwell asked in terms of people calling or coming to the landfill is there a phone number. Pat
Backus said she spoke with Loria Williams and she said to give her about a week and she will move
Robin Green out of the receptionist area into an office so they can set up phones.
Dollie Burwell said she believes once people see work going on in the landfill they will start asking
questions.
FUNDING PROCESS
Dollie Burwell said that Congresswoman Eva Clayton is trying to get federal dollars but was unable
to speak before the Appropriations Committee. She said Congresswoman Clayton asked if she could
get with Pat Backus to put together talking points. Dollie said what Congresswoman Clayton is
trying to do is not to ask for money just for Warren County but to plan a strategy to show how
federal dollars can help state and local government clean up sites that don't qualify as Superfund site,
but do need to be cleaned up . She said Congresswoman Clayton met with DENR Chief Deputy
Dempsey Benton and they discuss a strategy he had to continue the project so there would be no
stopping and restarting. Dollie said after the recess Congresswoman Eva Clayton would like Mike
Kelly and Pat Backus to help introduce some new Legislation that would provide federal funds for
rural, contaminated sites and to suggest using Warren County for a demonstration to access the value
of the legislation.
draft August 2, 2001 Meeting Minutes
page 3
Pat Backus said she and Mike Kelly have talked with Secretaries Bill Ross and Dempsey Benton
about trying to find creative ways to get funding and continue the project.
Jim Warren said he has contacted a couple of foundations that might help with funding. He said that
Donna Chavis is looking for individuals at the national level, and Patrick Barnes is going to follow
up with the Herron Foundation. Jirri said that Millie Buchanan helped opened a door by writing a
letter on behalf of the Citizens Advisory Board. He said he also knows people that have contacts
with entertainers in California. He said he is talking with them now.
Dollie Burwell said between Diane Long and Pat Backus the Citizens Advisory Board should get
some response from Dempsey Benton and Secretary Ross even if it is in a form of a letter. Diane
Long said she will follow up with Mike Kelly.
Cathy Alston-Kearney updated the Citizens Advisory Board that they have received the federal
forums for the outreach grant. She said they had to make some changes and sent them back with
signatures. Cathy said the money is there and that they are working though the paper work process
to release the funds.
ADJOURNED
The meeting was adjourned at 6:30 p.m. The next meeting was schedule for October 4, 2001 at 3 :00
p.m.
Citizens Advisory Board
Detoxification-Redevelopment Project
draft August 2, 2001 Meeting Minutes
The meeting of the Warren County Citizens Advisory Board was called to order at 4:00 p.m.
Thursday, August 2, 2001. The meeting was held at the Coley Springs Baptist Church and was called
to order by Co-Chair Dollie Burwell. Present were Pat Backus, Patrick Barnes, Massenburg
Kearney, Aviva Meyer, Sandy Williams, Diane Long, Gary Duke, Bill Gallagher, Dennis Jones, Jim
Warren, Charlie Richards, Cathy Alston-Kearney, Robin Green.
MINUTES ADOPTED AND APPROVED
Motion by Jim Warren, 2nd by Cathy Alston-Kearney to accept June 7, 2001 minutes as present.
UNFINISHED BUSINESS
Dollie Burwell spoke about Deborah Ferruccio's article in the Warren Record. She said Deborah did
raise some valid issues in the letter but some of the things were misguided.
Jim Warren asked if the Citizens Advisory Board could talk about the key charge and how the CAB
should respond if they are asked about the article in the paper. He also asked if the key charge was
that the current process is only another test of the BCD technology. Dollie said that was the main
thing.
Pat Backus said one of the things Deborah talked about was the performance testing of the process.
She said any process that goes on site has to demonstrate that it will perform as expected.
Bill Gallagher suggested that the Citizens Advisory Board publish a positive article that will address
these items. Dollie Burwell suggested that a contractor write a letter to the editor.
Cathy Alston-Kearney said the challenge is to challenge the Warren Record to do an investigative
report. Dollie Burwell suggested putting a positive article in the Warren Record and not to
challenging the Warren Record.
Diane long suggested thanking the Warren Record for there good coverage of the groundbreaking.
Jim Warren suggested that the Citizens Advisory Board note that they did discuss and noted a number
of factual inaccuracies but choose not to deal with it until further notice. He said that the article
deliberately mislead the General Assembly. Dollie Burwell suggested someone contact Joel
Hirschhorn.
Diane Long suggest that someone draft points and counterpoints and keep them on hold in case of
a respond.
Dollie Burwell said for the record Pat Backus will address the points, and she will address the
political implications.
.....
draft August 2, 2001 Meeting Minutes
page2
Gary Duke spoke briefly about the 18 to 30 month approval process and time frame for a TSCA
permit. He said they will first get approval for the demonstration test. If the test is successful,
TSCA will give interim approval and to continue to operate at full scale as long as the test results are
positive.
Pat Backus said she remembered that the issue about the permit had been brought up by Deborah
about a year ago when previous DENR Secretary Bill Holman met with the community. She said
that Deborah brought out a letter that had been issued six months before then. DENR had received
a copy of the letter when it was sent to Deborah. Pat said she tried to explain to Deborah that they
have been working with EPA to understand more about the permitting process and the options that
Deborah was not aware of She said she left messages for Deborah offering to talk more about the
permitting process.
Gary Duke reported that the inspection of the Erosion and Sediment Controls was approved and that
grading could start at the site. Pat Backus said there are sign in sheets and safety equipment for those
visiting the site.
Dollie Burwell asked in terms of people calling or coming to the landfill is there ?-phone number. Pat
Backus said she spoke with Loria Williams and she said to give her about a week and she will move
Robin Green out of the receptionist area into an office so they can set up phones.
Dollie Burwell said she believes once people see work going on in the landfill they will start asking
questions.
FUNDING PROCESS
Dollie Burwell said that Congresswoman Eva Clayton is trying to get federal dollars but was unable
to speak before the Appropriations Committee. She said Congresswoman Clayton asked if she could
get with Pat Backus to put together t~lking points. Dollie said what Congresswoman Clayton is
trying to do is not to ask for money just for Warren County but to plan a strategy to show how
federal dollars can help state and local government clean up sites that don't qualify as Superfund site,
but do need to be cleaned up. She said Congresswoman Clayton met with DENR Chief Deputy
Dempsey Benton and they discuss a strategy he had to continue the project so there would be no
stopping and restarting. Dollie said after the recess Congresswoman Eva Clayton would like :Wlike
Kelly and Pat Backus to help introduce some new Legislation that would provide federal funds for
rural, contaminated sites and to suggest using Warren County for a demonstration to access the value
of the legislation.
draft August 2, 2001 Meeting Minutes
page 3
Pat Backus said she and Mike Kelly have talked with Secretaries Bill Ross and Dempsey Benton
about trying to find creative ways to get funding and continue the project.
Jim Warren said he has contacted a couple of foundations that might help with funding . He said that
Donna Chavis is looking for individuals at the national level, and Patrick Barnes is going to follow
up with the Herron Foundation. Jirri said that Millie Buchanan helped opened a door by writing a
letter on behalf of the Citizens Advisory Board. He said he also knows people that have contacts
with entertainers in California. He said he is talking with them now.
Dollie Burwell said between Diane Long and Pat Backus the Citizens Advisory Board should get
some response from Dempsey Benton and Secretary Ross even if it is in a form of a letter. Diane
Long said she will follow up with Mike Kelly.
Cathy Alston-Kearney updated the Citizens Advisory Board that they have received the federal
forums for the outreach grant. She said they had to make some changes and sent them back with
signatures. Cathy said the money is there and that they are working though the paper work process
to release the funds.
ADJOURNED
The meeting was adjourned at 6:30 p.m. The next meeting was schedule for October 4, 2001 at 3 :00
p.m.
WARREN COUNTY PCB
CITIZENS ADVISORY BOARD
DETOXIFICATION-REDEVELOPMENT PROJECT
August 2, 2001
AGENDA
I. Welcome
II. Roll Call/Introductions
III. Reading and Approval of Minutes
IV. Report of Com_mittees
V. Unfinished Business
VI. New Business
VII. Other Business
VIII. Adjourn
Citizens Advisory Board
Detoxification-Redevelopment Project
draft June 7, 2001 Meeting Minutes
The meeting of the Warren County Citizens Advisory Board was called to order at 3:00 p.m.
Thursday, June 7, 2001. The meeting was held at the Coley Springs Baptist Church and was called
to order by Co-Chair Dollie Burwell. Present were Mike Kelly, Emily Brown, Pat Backus, Patrick
Barnes, Daria Holcomb, Massenburg Kearney, Betty Kearney, Aviva Meyer, Sandy Williams, Gloria
Kearney, Diane Long, Gary Duke, Bill Gallagher, Rudy Lopez, Paul Kearney, Dennis Jones, John
Funk, Jim Warren, Robin Green.
MINUTES ADOPTED AND APPROVED
Motion by Jim Warren, 2nd by Massenburg Kearney to accept April 12, 2001 and May 10, 2001
minutes as present.
UNFINISHED BUSINESS
Dollie Burwell spoke briefly about an article she read in the Henderson Daily Dispatch. The article
stated that the community expects both Governor Easley and former Governor Hunt to attend. She
felt that it should have only said they were invited.
Mike Kelly updated the Citizens Advisory Board that refreshments will be served at the
groundbreaking ceremony Monday June 11 . He said speakers will be Congresswoman Eva Clayton,
Bill Meyers, Michael Jones, Chief Deputy Secretary Dempsy Benton, Senator Frank Ballance and
Chairperson Dollie Burwell.
Mike said that Emily Brown has contacted the local radio station and has lined up the New Beginning
Daycare Center to come and do the Pledge of Allegiance. He said Loria Williams will work with the
County to obtain and put out table, chairs, and tents at the landfill. Mike and Pat met with Robert
Dunston from the county this morning to review the layout plan. Mike said Earth Tech will set up
displays and pictures on the tables and maybe a video.
Pat Backus said that the IT Corporation is also bringing displays and Pictures. She said the press
release went out to the daily and local TV and radio stations in North Carolina. Pat said that Jim
Page from DENR will take pictures and Jim Schiffer from news and observer will also come out and
take pictures. She also presented the proposed program for the groundbreaking. Someone said that
Sonya Barnes of the Governor's office has said she would attend and to add her to the program after
Mike Jones.
Patrick Barnes commented about his office's effort to send invitations for the groundbreaking. He
mentioned that the June newsletter had been issued on time. He stated that the next issue would be
devoted to coverage of the groundbreaking.
Dollie Burwell suggested that CAB members meet at the landfill at 10:30 a.m. She also suggested
that the names of the people that attended the groundbreaking be put in the next newsletter.
draft June 7, 2001 Meeting Minutes
page 2
Dollie Burwell updated the Citizens Advisory Board that she and other CAB members met with
Secretary Ross. She said she thinks he is a honest and open person. Dollie said he is willing to do
what he can to support the PCB Landfill 1 00¾with the Citizens Advisory Board.
ADJOURNMENT
The meeting was adjourned at 4:30 p.m. The next meeting was schedule for August 2, 2001 at 3 :00
p.m.
Citizens Advisory Board
Detoxification-Redevelopment Project
draft June 7, 2001 Meeting Minutes
The meeting of the Warren County Citizens Advisory Board was called to order at 3 :00 p.m.
Thursday, June 7, 2001 . The meeting was held at the Coley Springs Baptist Church and was called
to order by Co-Chair Dollie Burwell. Present were Mike Kelly, Emily Brown, Pat Backus, Patrick
Barnes, Daria Holcomb, Massenburg Kearney, Betty Kearney, Aviva Meyer, Sandy Williams, Gloria
Kearney, Diane Long, Gary Duke, Bill Gallagher, Rudy Lopez, Paul Kearney, Dennis Jones, John
Funk, Jim Warren, Robin Green.
MINUTES ADOPTED AND APPROVED
Motion by Jim Warren, 2nd by Massenburg Kearney to accept April 12, 2001 and May JO, 2001
minutes as present.
UNFINISHED BUSINESS
Dollie Burwell spoke briefly about an article she read in the Henderson Daily Dispatch. The article
stated that the community expects both Governor Easley and former Governor Hunt to attend. She
felt that it should have only said they were invited.
Mike Kelly updated the Citizens Advisory Board that refreshments will be served at the
groundbreaking ceremony Monday June 11 . He said speakers will be Congresswoman Eva Clayton,
Bill Meyers, Michael Jones, Chief Deputy Secretary Dempsy Benton, Senator Frank Ballance and
Chairperson Dollie Burwell.
Mike said that Emily Brown has contacted the local radio station and has lined up the New Beginning
Daycare Center to come and do the Pledge of Allegiance. He said Loria Williams will work with the
County to obtain and put out table, chairs, and tents at the landfill. Mike and Pat met with Robert
Dunston from the county this morning to review the layout plan. Mike said Earth Tech will set up
displays and pictures on the tables and maybe a video.
Pat Backus said that the IT Corporation is also bringing displays and Pictures. She said the press
release went out to the daily and local TV and radio stations in North Carolina. Pat said that Jim
Page from DENR will take pictures and Jim Schiffer from news and observer will also come out and
take pictures. She also presented the proposed program for the groundbreaking. Someone said that
Sonya Barnes of the Governor's office has said she would attend and to add her to the program after
Mike Jones.
Patrick Barnes commented about his office's effort to send invitations for the groundbreaking. He
mentioned that the June newsletter had been issued on time. He stated that the next issue would be
devoted to coverage of the groundbreaking.
Dollie Burwell suggested that CAB members meet at the landfill at 10 :30 a.m. She also suggested
that the names of the people that attended the groundbreaking be put in the next newsletter.
draft June 7, 2001 Meeting Minutes
page 2
Dollie Burwell updated the Citizens Advisory Board that she and other CAB members met with
Secretary Ross. She said she thinks he is a honest and open person. Dollie said he is willing to do
what he can to support the PCB Landfill 1 00¾with the Citizens Advisory Board.
ADJOURNMENT
The meeting was adjourned at 4:30 p.m. The next meeting was schedule for August 2, 2001 at 3 :00
p.m.
WARREN COUNTY PCB
CITIZENS ADVISORY BOARD
DETOXIFICATION-REDEVELOPMENT PROJECT
June 7, 2001
AGENDA
I. Welcome
II. Roll Call/Introductions
III. Reading and Approval of Minutes
IV. Report of Committees
V. Unfinished Business
VI. New Business
VII. Other Business
VIII. Adjourn
.,,
Citizens Advisory Board
Detoxification-Redevelopment Project
draft May 10, 2001 Meeting Minutes
The meeting of the Warren County Citizens Advisory Board was called to order at 3:00 p.m.
Thursday, May 10, 2001. The meeting was held at the Coley Springs Baptist Church and was called
to order by Co-Chair Dollie Burwell. Present were Mike Kelly, Emily Brown, Pat Backus, Patrick
Barnes, Daria Holcomb, Massenburg Kearney, Betty Kearney, Cathy Alston-Kearney, Robin Irby ,
Daytron Irby, Rev. Carson Jones, Robin Green) Di°' ne L0 "'j
MINUTES ADOPTED AND APPROVED
minutes were tabled until the next meeting
UNFINISHED BUSINESS
Dollie Burwell reported that she had written a letter from the CAB to DENR Secretary Bill Ross on
April 5, 2001 . She said the purpose of the letter was to give him a sense of what the community and
DENR staff have devoted to the detoxification project over the years. Dollie said that in the letter
to Secretary Ross she asked if he would meet with the CAB in Warren County or Raleigh.
Mike Kelly said that he has been trying to schedule that meeting and that Secretary Ross has an
opening on May 22nd from 1-2 pm. Mike asked if some of the Warren County Commissioners and
CAB members could meet with the secretary on that date.
Dollie also reported that she had asked Frank Ballance about whether the community should meet
with other legislator's such as members of the Appropriations Committee, about funding for the PCB
Landfill Project. She said Senator Frank Ballance stated that it would not hurt to contact other
legislators and it was most important to meet with Secretary Ross to ensure that the project is a
priority for DENR. Mike Kelly said that the project was a priority on the budget prepared last fall.
Cathy Alston-Kearney reported that a message was received after that last meeting from Brian
Holtzclaw in which he reversed his previous comment that Warren Family Institute could not apply
for the EPA Warren County training grant. She said that the training grant application was submitted
on April 20, 2001 . Cathy also updated that the EPA Outreach grant was submitted on May 3rd. She
said she is not sure whether any others have submitted there applications. Cathy said the grant
includes funding for the newsletter and support for a program to educate kids about the environment.
She said WFI has a graduate student coming for the summer from UNC School of Public Health.
Jerry Winberry stated that he has approached the NCSU Extension service in the past about preparing
a video that could be used for educational purposes. He said that he was meeting with them the next
day and would bring up the possibility that they prepared a video of the PCB landfill project if it was
acceptable with the community.
draft May 10,2001 Meeting Minutes
page 2
Diane Long reported that she had spoken to Cynthia Profil of EPA She said that Cynthia has
contacted her in the past to learn more about EJ communities that are requesting grants.
Patrick Barnes reported that Emily Brown has been helping Robin Green get the postcards out to the
legislators. He said that the May newsletter was issued and on time. Patrick said that the deadline
for articles for June issue is May 14th.
Pat Backus reported that when she and Robin Green were delivering the flyers for the Community
Information Meeting, she learned that some of the people that live in the trailers on Limertown Road
were not getting copies of the newsletter. Patrick said that he was looking into that problem.
Dollie suggested that Patrick talk to the Warren County Commissioners to see what could be included
in the newsletter to help them with their working group on recreational planning for the county.
Dollie also indicated that she had asked Angelena to send a copy of the recent resolution of support
to the governor and DENR secretary in addition to those listed on the resolution.
Diane Long said she would talk to DENR Deputy Secretary Dempsey Benton and also to Richard
Rogers to identify others who the community should be talking to about the landfill funding issue.
Dollie suggested that someone look at the cost of maintaining the landfill over a 30-year period.
Dollie also said that she was not sure of the status of the letter being prepared by Sandra Gardei of
Congresswoman Eva Clayton's office. She said Sandra was trying to get all the congressional
delegation on board and to send the letter to the Department of Defense.
ADJOURNED
The meeting was adjourned at 5:30 p.m. The next meeting was schedule for May 10, 2001 at 4:30
p.m.
,
WARREN COUNTY
CITIZENS ADVISORY BOARD
PCB DETOXIFICATION AND REDEVELOPMENT PROJECT
720 Ridgeway Street
Warrenton, NC 27589
Phone [phone] Fax [phone]
Dollie B. BU!Well, Chair
Jim Warren, 1st Vice Chair
Daria Holcomb, 2nd Vice Chair
May 10, 2001
The Honorable Jesse Helms
United States Senate
403 Dirksen Senate Office Building
Washington, DC 20510-6342
Dear Senator Helms:
Recently, you should have received a number of post cards from citizens of Warren
County asking for your support in finding additional money for the detoxification and
redevelopment of the PCB landfill in Warren County.
Mike Kelly and Pat Backus from the North Carolina Department of Environment and
Natural Resources (DENR), met with Wayne Boyles of your staff in March to discuss this issue.
He was presented with information on the project and our funding needs.
This disposal facility was forced upon the residents of this county in 1982 after PCB-
contaminated oil was illegally sprayed along North Carolina roads in the late 1970s. The
environmental justice movement originated here as citizens from across the country fought
against the disposal of the toxic PCBs in our county.
As the chairperson for the Citizens Advisory Board, I am writing to ask your support in
the detoxification of this facility. A promise was made to the citizens of this county that the
facility would be detoxified once the technology was available. The state has provided more than
$10 million for this project thus far and recently issued a contract for Phase I of the
detoxification. We expect the groundbreaking to be on June 4. $7.5 million is needed by March
2002 to continue into Phase II without costly delays. The estimated completion date is the fall of
2002. This date will coincide with the twentieth anniversary of the facilities construction. A
promise would be fulfilled.
The state's financial outlook for this year is not very promising. We need your support to
obtain federal money to continue this project through completion. Unfortunately, many of the
remediation funds used for decontamination of hazardous substance sites are not available for this
project. The PCB disposal facility is not a Superfund site, nor is it a Brownfield site.
The Honorable Jesse Helms
May 10, 2001
Page 2
We are working closely with the county commissioners in planning the redevelopment
portion of this project. Warren County has few recreational facilities and at the current time, a
recreational facility with ball fields and hiking trails around the 142 acres of this site is at the top
of the list. We have explored the possibility of obtaining grant and private sector funds for this
type of facility and the prospects look good. The detoxification project will provide the
infrastructure to support such a facility.
Mr. Boyles indicated that it might be possible to explore funding through the VA-HUD
bill. We also would recommend exploring options through the Department of Interior that would
potentially have funds for the type of redevelopment we are exploring. Also, as a reminder, 10
percent of the material in the landfill came from Ft. Bragg. Our experiences with the Department
of Defense to have them share in the detoxification cost have not been very successful. Your
experience and work with DOD may be very influential in this process. Detoxification is a
permanent solution for the disposal of this waste. Once the site is detoxified, the Department of
Defense and the state will no longer have any future liability associated with this site.
The citizens of Warren County, in conjunction with DENR officials, have worked on this
project for more than six years. We did a complete assessment on the facility, and explored
several technologies prior to selecting the Base Catalyzed Decomposition (BCD) technology for
the detoxification. It is a very safe technology, and is capable of achieving PCB destruction rates
low enough so there will never again be a worry that PCBs will contaminate the community.
Senator Helms, we need your support. Congresswoman Eva Clayton's office has agreed
to take the lead on this issue, but your office is very critical to the success in our obtaining the
$7.5 million needed to complete this project. Thank you for your support and help in honoring, at
long last, this promise to detoxify the PCB disposal facility and remove its stigma from the
citizens of Warren County.
Cc: Congresswoman Eva Clayton
Congressman David Price
Senator John Edwards
Sincerely,
Dollie B. Burwell, Chairperson
Citizens Advisory Board
, \
WARREN COUNTY PCB
CITIZENS ADVISORY BOARD
DETOXIFICATION-REDEVELOPMENT PROJECT
May 10, 2001
AGENDA
I. Welcome
II. Roll Call/Introductions
III. Reading and Approval of Minutes
IV. Report of Committees
V. Unfinished Business
VI. New Business
VII. Other Business
VIII. Adjourn
,, '
Citizens Advisory Board
Detoxification-Redevelopment Project
draft April 12, 2001 Meeting Minutes
The meeting of the Warren County Citizens Advisory Board was called to order at 3:00 p.m.
Thursday, April 12, 2001. The meeting was held at the Coley Springs Baptist Church and was called
to order by !51 Vice Chair Jim Warren. Present were Mike Kelly, Emily Brown, Pat Backus, Patrick
Barnes, Daria Holcomb, Jim Garrett, Gloria Kearney, Massenburg Kearney, Betty Kearney, Cathy
Alston-Kearney, Sandy Williams, Diane Long, Glen Richardson, Robin Green.
MINUTES ADOPTED AND APPROVED
Minutes from March 12, 2000 meeting were adopted and Approved
UNFINISHED BUSINESS
Mike Kelly updated the Citizens Advisory Board that he and Pat Backus had attended the Warren
County Commissioners meeting on April 2. He said that they updated the County Commissioners
on the status of the PCB Landfill Detoxification and Redevelopment Project and the need to secure
$7.5 million to complete the project. Mike stated that the Commissioners had unanimously approved
a resolution that supports the detoxification and effort to secure the additional funds. It was also
resolved by the Commissioners that resolution be forwarded to Warren County's Legislative
Representatives and Congressional Delegation. Cathy Alston-Kearney indicated that she would check
to see if it had been forwarded.
Mike Kelly also updated the Advisory Board that Sandra Gardei of Congresswoman Eva Clayton's
office had conducted a conference call on April 3 with representatives from EPA, DENR, and DOD
to discuss sources of additional funding. Brian Holtclaw, Jewel Harper, Kristi Latimer and Rosalind
Brown represented EPA Region IV; Lynn Richardson represented the Department of Defense, Artie
Stanberry of the congresswoman's office substituted for Dollie Burwell; and he and Pat Backus
represented DENR. The history of the landfill, the status of the detoxification project, the need for
additional funding and attempts to secure funding through federal agencies were presented by he and
Pat. The EPA representatives indicated that the landfill is not on the National Priorities List and does
not have any ranking. It does not fit under any existing program they have to fund remediation. Jewll
Harper did suggest trying the interagency Working Group. Lynn Richardson of the DOD indicated
that they are not funding anything that is not defense related. However, he stated that there have
been changes in personnel with the change in administration and suggested that Congresswoman
Clayton send a letter to Ray Fatz, Deputy Assistant Secretary for Army Environmental. Mike was
asked to provide Sandra with a letter that was sent from the governor's office a year or two ago to
use as an example. Mike told the CAB that he had don that.
Mike also indicated that he and Pat had followed up with thank you letters to the members of
Congresswoman Delegation that they visited in March as had been suggested at the previous CAB
meeting.
draft April 12, 2001 Meeting Minutes
page 2
Pat Backus spoke briefly about the detoxification project initiation meeting with IT Corporation,
Earth Tech and DENR held on March 13 . Dollie Burwell and Patrick Barnes also attended
representing the community. The purpose of the meeting was to allow some of the individuals that
will be involved with the work to meet and to review some of activities needed before construction
could began( e.g. schedule of values, submittals, permitting, etc.) Pat also indicated that the two
grants from EPA Region IV specifically for the detoxification project, training and outreach, had been
advertised.
Mike Kelly said that perimeter air monitoring by Earth Tech would start in mid May. He said that
DENR would like to make the people in the Afton area and particularly on Limertown Road aware
of air monitoring and other initial construction activities that will be happening in the near future .
To avoid delay Pat Backus had reserved the cafeteria at the South Warren Elementary School for
Thursday, May 10. Pat provided an example of a flyer that could be used to advertise the event. Jim
Warren suggested that Pat clear the date with Dollie Burwell before proceeding further. The
possibility of a groundbreaking ceremony when construction begins on June 4th was also mentioned
but tabled until the next meeting.
Pat Backus updated the CAB about the HUD Notice of Funding Availability NOFA that Dollie
Burwell spoke about at the last meeting. Pat stated that she listed to the webcast presentation on
April 5 and ordered a booklet about the grant. She said that while there is a special program called
the Brownfields Economic Development initiative that does provide some remediation money, it has
to be tied to matching Section 108 funds. She also stated that her impression for listening to the
webcast was that there had to be a significant connection to demonstrable economic benefits such as
long-term job creation. The application for the grants would have to be made by the county. Pat
provided a summary that provided more information she had found . She stated that she didn't think
this was a viable option.
Robin Green updated the Advisory Board that over 300 post cards have been stamped and mailed
to the county's legislative representative in the General Assembly and the Congressional Delegation.
Specifically , post cards were sen to Senator Frank Ballance, Representative Jim Crawford,
Representative Stan Fox, Congresswoman Eva Clayton, Senator Jim Edwards and Senator Jesse
Helms. It was suggested that the CAB follow up with an individual letter to Senator Helms. Mike
Kelly indicated that he would draft a letter.
Jim Warren and Mike Kelly raised the idea of a legislative day in Raleigh. Diane long stated that it
might be to late to have a legislative day because the crossover date had occurred. She also
expressed concern about citizens from Warren County being able to get off work to participate in the
event and the amount of work that would be required to conduct the event. After some discussion
it was the consensus of those present that the idea of taking a small group to Raleigh and focusing
on specific legislators be investigated. Diane indicated that she would get Senator Ballance's opinion.
draft April 12, 2001 Meeting Minutes
page 3
Cathy Alston-Kearney updated the Advisory Board that EPA has drafted a RFA to advertise job
training grant for the landfill project. She said it was due April 20th . She had mad some initial
contacts with Vance Granvill Community College, Kerr-Tar Regional Development Council, the
Employment Security Commission and other about collaboration on the grant. She said she had also
talked to Mike Sinew who is familiar with this type of grant and was recommended by Brian
Holtzclaw for advice.
Patrick Barnes updated the Advisory Board on his efforts to find funding for the project. He stated
that he had found about 100 sources of funding but that most would not fund or would provide
limited funding for the detoxification part of the project. He has found a number of sources for
redevelopment money such as the USDA-Rural Center, which will provide 75% of construction cost.
He and Emily Brown are obtaining background information on some of the grants for when it is time
to obtain redevelopment money. Pat also updated that he had worked with Pat Kearney and IT to
help in the subcontracting agreement they were negotiating.
Jim Warren updated that he spoke with Lois Gibbs, who was one of the residents at Love Canal, and
that Nan Freeland had spoken with the Ford foundation.
ADJOURNED
The meeting was adjourned at 5:30 p.m. The next meeting was schedule for May 10, 2001 at 4:30
p.m.
March 8, 2001
LEGISLATIVE UPDATE
On Tuesday. March 6, 200 I. Pat Backus and Mike Kelly. along with Jill Raynor
from the Governor's office in Washington, met with staff from some of the North
Carolina congressional representatives. The purpose of the meetings was to provide
updates for the congressional staff on the PCB landfill detoxification project and the
urgency for additional funds to complete the project.
Staff members were presented with update summaries and budget sheets. They
also received information on the BCD process and ideas for potential sources of money.
There were two primary goals we wanted to achieve: I) Ensure that everyone was aware
of the critical time line we are on and that vvith the Phase I contract in place, we had to
have the balance of the funds this fall to continue the project and get completed; 2) We
wanted the staff to understand that this project does not tit into a lot of the typical
environmental molds (Brownfields. Superfund. etc.). and that the EPA had been
supportive. They did not hm·e a category from which fund s could be drawn to support
this project. Therefore. it is imperative that \,ve seek out other funding options. s uch as
parks, Department of the Interior. re-development, etc., and to stay away from the
'·landfill" stigma.
The following is a re-cap of the meetings:
Representative Clayton's office:
Sandra Gardei, legislative assistant:
Sandra is relati ve ly new \Vith the congresswoman·s sta ll. She li stened to our
briefing and said that s he knows that [\/!rs. Clayton is very interested in the project. She
indicated that she would di scuss with Mrs. Clayton and see vvhat strategy they could
come up with to find some of the money.
(It is suggested that since Mrs. Clayton is the lead person from the Warren County
area, citizens write letters to her office asking for he r to be the champion of the project;
all the congressional staff people indicated that they would be supportive of the
Congresswoman's initiatives.)
Representative Price's office:
Darek Newby:
Darek was not very optimistic. He indicated that two years ago they had looked
into a number of funding mechanis ms without success. He will discuss with Mr. Price,
but did not paint a very good picture for us. He did indicate their willingness to make
calls and open doors at any agencies or departments where we were trying to solicit
funds, if we just let them know.
Senator Helm's office:
·wayne Boyles:
Wayne was the most encouraging staff person we visited with. He listened
intently and took a lot of notes. asking questio ns and making stettements of support. He
promised to discuss with the senettor and indicated that th ey may look at the VA/HUD
bills for a way to include the funds we need . We also specitically disc ussed the
rnilitary's part in the landfill. and that our discussions in the past with the DOD had not
been very fruitful. However, if so meone like the senator suggests that they participate,
they may be a little more forthcoming.
Senator Edwards' office:
Kathryn Marks:
Kathryn agreed to speak \Vith th e senator and other folks in the office to see what
suggestions they could come up with on 1·uncling the project. She promised to give the
project some serious thought and that the se nator·s oftice would be supportive of the
efforts if someone takes the lead.
NOTES:
One of the recurring questions revolves around the dctoxi fication piece versus the
re-deve lopment part. As ,-ve have di srnsscd pre,·iously . sornc 1·unds can be available for
the actual re-development. but not lor detoxilication. O1·co ursc. you can't have one
without the other. This is an iss ue we wi II have to work ,vith.
Secondly, it has been suggested that ,-ve should aggressively seek private funds for
the detoxifi cation/re-development project. Many organi zations. such as Bank of
America, Phillip Morris, Duke Povver. Nike. etc .. contribute to causes such as this. We
have not pursued any of these avenues, and perhaps should give serious thought to
seeking such help.
March 8, 2001
LEGISLATIVE UPDATE
On Tuesday, March 6, 2001. Pat Backus and Mike Kelly, along with Jill Raynor
from the Governor's office in Washington, met with staff from some of the North
Carolina congressional representatives. The purpose of the meetings was to provide
updates for the congressional staff on the PCB landfill detoxification project and the
urgency for additional funds to complete the project.
Staff members were presented with update summaries and budget sheets. They
also received information on the BCD process and ideas for potential sources of money.
There were two primary goals we wanted to achieve: I) Ensure that everyone was aware
of the critical time line we are on and that with the Phase l contract in place, we had to
have the balance of the funds this fall to continue the project and get completed; 2) We
wanted the staff to understand that this project does not fit into a lot of the typical
environmental molds (Brownfields. Superfund. etc.). and that the EPA had been
supportive. They did not have a category from which funds could be drawn to support
this project. Therefore. it is imperative that we seek out other funding options, such as
parks, Department of the Interior. re-development, etc., and to stay away from the
"landfill'. stigma.
The following is a re-cap of the meetings:
Representative Clayton's office:
Sandra Gardei, legislative assistant:
Sandra is relatively new with the congresswornan·s staff. She listened to our
briefing and said that she knows that Mrs. Clayton is very irnerested in the project. She
indicated that she would discuss with Mrs. Cla yton and see ,vhat strategy they could
come up with to find some of the mo ney.
(It is suggested that since Mrs. Clayton is the lead person from the Warren County
area, citizens write letters to her office asking for her to be the champion of the project;
al I the congressional staff people indicated that they would be supportive of the
Congresswo man· s initiatives.)
Representative Price's office:
Darek Newby:
Darek was not very optimistic. He indicated that two years ago they had looked
into a number of funding mechanisms without success. He will discuss with Mr. Price,
but did not paint a very good picture for us. He did indicate their willingness to make
calls and open doors at any agencies or departments where we were trying to solicit
funds , if we just let them know.
Senator Helm's office:
Wayne Boyles:
Wayne was the most encouraging staff person we vis ited with. He listened
intently and took a lot of notes. asking quest ions and making statements of support. He
promised to discuss with the senator and indicated that they may look at the VA/HUD
bills for a vvay to include the funds we need. We also specificall y discussed the
military's part in the landtilL and that our discussions in the past with the DOD had not
been very fruitful. However, if someone like the se nator suggests that they participate,
they may be a little more forthcoming.
Senator Edwards' office:
Kathryn Marks:
Kathryn agreed to speak \Vith the senator and other folk s in the office to see what
suggestions the y could come up vvith on funding the prnj ect. She promi sed to give the
project some serious thought and that the senator·s oftice wo uld be supportive of the
efforts if someone takes the lead.
NOTES:
One of the recurring questions revo lves around the detoxification piece versus the
re-deve lopment part. As \Ve h:l\'e discussed previously. some l"L1nds can be availab le for
the actual re-development. but not fm ckto.x ilication. 01·coursc. yo u can't have one
without the other. This is an issue we will ha\·e to work vvith.
Secondly, it has been suggested that we should aggressively seek private funds for
the detoxification/re-development project. f'v'lany organizations. suc h as Bank of
America, Phillip Morris, Duke Power. Nike. etc .. contribute to causes such as this. We
have not pursued any of these avenues. and perhaps shou ld give serious thought to
seeking such help.
BID ITEM
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
Pat Backus
BID SUMMARY
WARREN COUNTY PCB LANDFILL DETOXIFICATION PROJECT
DESCRIPTION IT
Phase I
Design/permits/mobilization $2,960,000
Site Preparation and Construction $2,772,300
Performance Demonstration $233,200
Performance Demonstration Testing $135,000
Performance Demonstration Testing,
Decontamination, Dismantlement, and
Demobilization $504,200
Performance Demonstration Test/Site
Restoration $14,300
Community Outreach Program Phase I $14,000
I Community Redevelopment $25,000
I Phase II
Equipment Stand-Down I $180,000 I
ITop Soil, Fill and Clay Layer, Removal and '
!stockpile $28,000
BCD Soil Treatment $6,364,800
Liquid BCD Treatment With Off-Site
Recycle $264,000
Decontaminate and Dispose of Oversized
I $4,700 1 and Incompatible Debris
! Process Decontamination Dismantlement I
$488,ooo [ iand Demobilization I
i Community Outreach Program Phase II I $10,900 1 ;
i Site Restoration i $76,900 i
I Community Redevelopment I $25,000 J
I PHASE I SUBTOTAL $6,658,000
PHASE II SUBTOTAL $7,442,300
TOTAL LUMP SUM PHASES I & II $13,581,800
(Less items 5 & 6)
WRS WESTON
$1,835,000 $3,363,630
$2,763,195 $2,290,320
$676,963 $1 ,339,310
$267,372 $296,640
$739,038 $1 ,623,150
$175,536 $52,500
$149,680 $114,280
$25,000 $25,000
$313,626 $834,000
$122,231 $196,000
$9,832,320 $9,000,000
$402,Ooo· $1,050,000
$60,000 $8,000
I
$432,3041 $605,930
$122,275 $44,545
$45,776 j $39,700
$25,000! $25,000
$6,631,784 $9,104,830
$11,355,532 $11,803,175
$17,072,742 $19,232,355
Warren Co PCB CAB Meeting
01/18/2001
The Contracting Process
Oversight Consultant -Earth Tech
0 Issue request for oversight consultant
0 Select oversight consultant
0 Negotiate contract for oversight consultant
0 Sign contract with oversight consultant
Detoxification Contractor -The IT Group
0 Issue request for detoxification contractor
0 Select qualified bidders
0 Issue request for proposal
0 Announce apparent low bidder
0 Certify bid and request MEE forms
D Receive MBE forms
D Submit to State Construction
D Issue Letter of Award
June 2000
August 2000
September 2000
October 2000
September 2000
October 2000
November 2000
December 2000
January 2000
January 23, 2000
January 23, 2000
??? few days???
D Execute contract and bonds Within 30 days of Letter of Award
THE MONEY
(Approximately)
PHASE I
Assets (12/13/00)
Accounts Balances
Liabilities Present thru Phase I
Phase II
Assets
Liabilities Phase II
Pat Backus
IT $6 .66 M
(10%) $0 .67 M
ET $0.35 M
PAB $0.07 M
WC $0.03 M
Others $0.08 M
IT
(10%)
ET
PAB
WC
Others
$0.50 M
$0.50 M
$7.44 M
$0.74 M
$0.42 M
$0.07 M
$0.03 M
$0.08 M
$0.50M
$7.85 M
-t ':7
$7.86 M
$1.0M
$8.78 M
Warren Co PCB CAB Meeting
Jan 18, 2001
WARREN COUNTY PCB
CITIZENS ADVISORY BOARD
DETOXIFICATION-REDEVELOPMENT PROJECT
January 18, 200¢
AGENDA
I. Welcome
II. Roll Call/Introductions
III. Reading and Approval of Minutes
IV. Report of Committees
V. Unfinished Business
VI. New Business
VII. Other Business
VIII. Adjourn
Warren County PCB
Citizens Advisory Board
Detoxification-Redevelopment Project
draft November 21 , 2000 Meeting Minutes
The meeting of the Warren County Citizens Advisory Board was called to order at 4:00 p.m.
Tuesday, November 21 , 2000. The meeting was held at the Coley Springs Baptist Church and was
called to order by Co-Chair Dollie Burwell. Present were Mike Kelly, Daria Holcomb, Massenburg
Kearney, Betty Kearney, Eric Wilson, Sandy S. Williams, Emily Brown, Pat Backus, Patrick Barnes,
Cathy Alston Kearney, Carlton Dudding, Glen Richardson, Phil Bradley, Ken Krulik, John Funk,
Jennifer Hoffman, Robin Green.
MINUTES ADOPTED AND APPROVED
Minutes from October 10, 2000 meeting were adopted and approved
UNFINISHED BUSINESS
Dollie Burwell asked Pat Backus if she could update the Advisory Board on contract issues.
Pat Backus updated the Citizens Advisory Board that Monday, November 27, 2000 the bid packages
would be sent to three qualified bidders. She spoke briefly about the site visit with contractors
November 9, 2000. She said that the site visit was to give contractors a chance to ask questions or
voice concerns about the bid package. Pat Backus also updated that the leachate pumping system
in the landfill has been shut down for the winter to avoid freezing and that a letter documenting that
has been sent to Greg Brown of EPA Region IV in Atlanta.
Patrick Barnes spoke briefly about the Community & Contractor Open Form on October 26, 2000
He said that 125 people attended the open form and that feedback indicated the forum was very
beneficial.
Cathy Alston-Kearney updated the Advisory Board on the environmental justice ( E.J). Grant and a
conference call with EPA representatives in Atlanta on Friday, November 17,. She said that the new
staff is working intensively between now and the first of the year to address the issues that have held
up the E.J. Grant. Cathy also spoke briefly about the disappointment of the proposal process. She
said that the proposal might have to be rewritten because of the format. Cathy said that she was
grateful to have Dollie Burwell and Pat Backus there for the conference call.
Dollie Burwell said from what she understood from the conversation was that EPA had not decided
the funding authority for the grant. Current legislation does not allow fuding under one grant for both
the training and outreach activities mentioned in John Hankinson's letter to the Citizens Advisory
Board. She said there is new legislation that may appropriate for both types of activities. Dollie said
that Brian Holtzclaw will be speaking with someone at EPA in Washington. D.C. this week about the
new legislation.
..
draft November 21 , 2000 Meeting Minutes
Page 2
Dollie Burwell suggested that the Citizens Advisory Board meet with John Hankinson to impress
upon him the need in the community and effect of not meeting his commitment to the community.
Mike Kelly gave a brief update that Brian Holzclaw is working on these issue and that he left a
message for Dick Green, the EPA Region IV Waste Management Division Director. He said he also
attended a meeting two weeks ago with Tim Fields and updated him on where the Advisory Board
is now. Mike said that Tim Fields's assistance has sent a copy of a letter from Tim Fields to
Governor Jim Hunt in which EPA had committed a in kind services for the project.
Dollie Burwell asked Cathy if she had spoken with any of the Commissioners regarding the training
program. Cathy said she had not. Dollie suggested writing a letter to the Board of Commissioners.
Mike Kelly spoke briefly about a letter EPA received from Deborah Ferruccio.
Patrick Barnes updated the Citizens Advisory Board that the Public Bid Opening will be December
22, 2000 at 1 :30 pm at the Warren County Courthouse.
Pat Backus updated that Earth Tech is working hard on the final bid package. She said that state
construction is working with Earth Tech to ensure that the rules are followed and that contract
acceptable to them and has the proper language.
John Funk spoke briefly about the new contract form, design-build, for the state. He said that the last
design was built 10 to 12 years ago.
Dollie Burwell asked if the contract was dealing with the technical PCB project and not the
community involvement. Pat Backus said no that community involvement is something that needs
to be talked about.
John Funk said that he excerpts on the areas of the contract that deal with community aspects. He
said that article 49 of the General Conditions deals with Minority Participation Program and
requirements from General Statute.
Cathy Alston-Kearney asked what are the community base responses that needed to monitor
community outreach and involvement activities. ·
Pat Backus said there's no statue saying that you have to use local businesses. However, she said
that for typical construction project a State Building Commissioner will ask why your not using local
if they are available. Pat said that she looked at the community outreach involvement plan and the
state requirements. She said the way it looks to her the detoxification contract should have three key
activities 1) HUB(or Minority Business) Participation, 2) use of local resources, and 3) community
interaction.
draft November 21 , 2000 Meeting Minutes
Page 3
Dollie Burwell asked about the role the contractors will have in redevelopment Pat Backus said that
when the community decide what they want to do with the property the state would ask the
contractor to leave the property in a condition the will compliment the community's plan. After some
discussion on the inclusion of redevelopment in the contract, it was agreed that the state would
include $50,000 in the contract for developing redevelopment plans and pursuing additional funding
ADJOURNMENT
The meeting was adjourned at 6:30 pm. The next meeting was schedule for December 22, 2000 at
1:30 pm
WARREN COUNTY PCB LANDFILL
DETOXIFICATION-REDEVELOPNIENT PROJECT
CON11\1ISSIONERS NIEETING
AGENDA
DATE: December 3, 2000
AGENDA
I. Status of Construction
II. Status of Community Outreach
III. Local Contracting Dollars
IV. Job Training
V. Project Funding
VI. Redevelopment
Warren County PCB
Citizens Advisory Board
Detoxification-Redevelopment Project
draft November 21, 2000 Meeting Minutes
The meeting of the Warren County Citizens Advisory Board was called to order at 4:00 p.m.
Tuesday, November 21, 2000. The meeting was held at the Coley Springs Baptist Church and was
called to order by Co-Chair Dollie Burwell. Present were Mike Kelly, Daria Holcomb, Massenburg
Kearney, Betty Kearney, Eric Wilson, Sandy S. Williams, Emily Brown, Pat Backus, Patrick Barnes,
Cathy Alston Kearney, Carlton Dudding, Glen Richardson, Phil Bradley, Ken Krulik, John Funk,
Jennifer Hoffman, Robin Green.
:MINUTES ADOPTED AND APPROVED
Minutes from October 10, 2000 meeting were adopted and approved
UNFINISHED BUSINESS
Dollie Burwell asked Pat Backus if she could update the Advisory Board on contract issues.
Pat Backus updated the Citizens Advisory Board that Monday, November 27, 2000 the bid packages
would be sent to three qualified bidders. She spoke briefly about the site visit with contractors
November 9, 2000. She said that the site visit was to give contractors a chance to ask questions or
voice concerns about the bid package. Pat Backus also updated that the leachate pumping system
in the landfill has been shut down for the winter to avoid freezing and that a letter documenting that
has been sent to Greg Brown of EPA Region IV in Atlanta.
Patrick Barnes spoke briefly about the Community & Contractor Open Form on October 26, 2000
He said that 125 people attended the open form and that feedback indicated the forum was very
beneficial.
Cathy Alston-Kearney updated the Advisory Board on the environmental justice ( E.J). Grant and a
conference call with EPA representatives in Atlanta on Friday, November 17,. She said that the new
staff is working intensively between now and the first of the year to address the issues that have held
up the E.J. Grant. Cathy also spoke briefly about the disappointment of the proposal process. She
said that the proposal might have to be rewritten because of the format. Cathy said that she was
grateful to have Dollie Burwell and Pat Backus there for the conference call.
Dollie Burwell said from what she understood from the conversation was that EPA had not decided
the funding authority for the grant. Current legislation does not allow fuding under one grant for both
the training and outreach activities mentioned in John Hankinson's letter to the Citizens Advisory
Board. She said there is new legislation that may appropriate for both types of activities. Dollie said
that Brian Holtzclaw will be speaking with someone at EPA in Washington. D.C. this week about the
new legislation.
draft November 21, 2000 Meeting Minutes
Page2
Dollie Burwell suggested that the Citizens Advisory Board meet with John Hankinson to impress
upon him the need in the community and effect of not meeting his commitment to the community.
Mike Kelly gave a brief update that Brian Holzclaw is working on these issue and that he left a
message for Dick Green, the EPA Region IV Waste Management Division Director. He said he also
attended a meeting two weeks ago with Tim Fields and updated him on where the Advisory Board
is now. Mike said that Tim Fields's assistance has sent a copy of a letter from Tim Fields to
Governor Jim Hunt in which EPA had committed a in kind services for the project.
Dollie Burwell asked Cathy if she had spoken with any of the Commissioners regarding the training
program. Cathy said she had not. Dollie suggested writing a letter to the Board of Commissioners.
Mike Kelly spoke briefly about a letter EPA received from Deborah Ferruccio.
Patrick Barnes updated the Citizens Advisory Board that the Public Bid Opening will be December
22, 2000 at 1 :30 pm at the Warren County Courthouse.
Pat Backus updated that Earth Tech is working hard on the final bid package. She said that state
construction is working with Earth Tech to ensure that the rules are followed and that contract
acceptable to them and has the proper language.
John Funk spoke briefly about the new contract form, design-build, for the state. He said that the
last design was built 10 to 12 years ago.
Dollie Burwell asked if the contract was dealing with the technical PCB project and not the
community involvement. Pat Backus said no that community involvement is something that needs
to be talked about.
John Funk said that he excerpts on the areas of the contract that deal with community aspects. He
said that article 49 of the General Conditions deals with Minority Participation Program and
requirements from General Statute.
Cathy Alston-Kearney asked what are the community base responses that needed to monitor
community outreach and involvement activities.
Pat Backus said there's no statue saying that you have to use local businesses. However, she said
that for typical construction project a State Building Commissioner will ask why your not using local
if they are available. Pat said that she looked at the community outreach involvement plan and the
state requirements. She said the way it looks to her the detoxification contract should have three key
activities 1) HUB(or Minority Business) Participation, 2) use oflocal resources, and 3) community
interaction.
draft November 21, 2000 Meeting Minutes
Page 3
Dollie Burwell asked about the role the contractors will have in redevelopment Pat Backus said that
when the community decide what they want to do with the property the state would ask the
contractor to leave the property in a condition the will compliment the community's plan. After some
discussion on the inclusion of redevelopment in the contract, it was agreed that the state would
include $50,000 in the contract for developing redevelopment plans and pursuing additional funding
ADJOURNMENT
The meeting was adjourned at 6:30 pm. The next meeting was schedule for December 22, 2000 at
1:30 pm
WARREN COUNTY PCB
CITIZENS ADVISORY BOARD
DETOXIFICATION-REDEVELOPNIENT PROJECT AGENDA
DATE: November 21, 2000
AGENDA
I. Welcome
II. Roll call/Introductions
III. Reading and Approval of Minutes
IV. Report of Committees
V. Unfinished Business
VI. New Business
VII. Other Business
VIII. Adjourn
0Warren County PCB
Citizens Advisory Board
Detoxification-Redevelopment Project
draft October 10, 2000 Meeting Minutes
The meeting of the Warren County Citizens Advisory Board was called to order at 4:00 p.m.
Tuesday, October 10, 2000. The meeting was held at the Coley Springs Church and was called to
order by 1st vice Chair Jim Warren. Present were Co-Chair Dollie Burwell, Mike Kelly, Daria
Holcomb, Diane Long, Massenburg Kearney, Betty Kearney, Charlie Richards, Eric Wilson, Sandy
S. Williams, Emily Brown, Jim Warren, Pat Backus, Patrick Barnes, Clinton A Alston, Rev.
Carson Jones, Cathy Alston Kearney, Robin Green.
MINUTES ADOPTED AND APPROVED
Minutes from September 12, 2000 meeting were adopted and approved
UNFINISHED BUSINESS
Jim Warren asked if Pat Backus or Mike Kelly Would update the Advisory Board on the letter to ...-
Secretary Bill Holman. Mike updated that Secretary Bill Holman wrote a letter to Carol Browner
thanking EPA for putting together a package that allowed the release of funds for detoxification.
Mike said that a second letter has been sent out to the EPA staff thanking them for offering the use ✓
of equipment and that the Advisory Board has decided not to take them up on their offer at this time.
Pat Backus gave a brief update on the condition oflandfill. She stated that water in the landfill has v----
slowed down pumping because of the dropping in level. Pat also updated the over site contract and
said that a negotiation had not been finished , but is on it's way.
Pat Backus updated the detoxification contract. v
Pat Backus spoke with Roslyn Brown and Eddie Wright on the E. J. Grant.
Mike Kelly updated that the Citizens Advisory Board will plan a community contractors open forum V-
in Warren County. He said at the forum the board hopes to include speakers such as Secretary Bill
Holman, Congresswoman Eva Clayton and Governor Jim Hunt.
Cathy Alston-Kearney gave a brief update on the November mid December training program~
Patrick Barnes gave a brief report on the September and October news letter. v
ADJOURNMENT
The meeting was adjourned at 5:00 p.m. The next meeting was scheduled for November 21, 2000
at 5:00 p.m.
. ....
WARREN COUNTY PCB
CITIZENS ADVISORY BOARD
DETOXIFICATION-REDEVELOPMENT PROJECT
October 10, 2000
AGENDA
I. Welcome
II. Roll Call/Introductions
III. Reading and Approval of Minutes
IV. Report of Committees
V. Unfinished Business
VI. New Business
VII. Other Business
VIII. Adjourn
.....
Warren County PCB
Citizens Advisory Board
Detoxification-Redevelopment Project
draft September 12, 2000 Meeting Minutes
The meeting of the Warren County Citizens Advisory Board was called to order at 4:00 p.m.
Tuesday, September 12, 2000. The meeting was held at the Coley Springs Church and was called
to order by Dollie Burwell. Present were Mike Kelly, Daria Holcomb, Diane Long, Massenburg
Kearney, Charlie Richards, Eric Wilson, Sandy S Williams, Ken Krulik, Cessel J. Boyd, Emily
Brown, Jim Warren, Pat Backus, Patrick Barnes, Chrystal Bartlett, Ron Bacskai, Carlton Dudding,
Nancy Johnson, Paul Holcomb, Kathleen McNelis, John Funk, Jim Cloonan, Nan Freeland, Al
Murphy, John Chehaske, Clinton A Alston, Henry Lancaster, Rev. Carson Jones, Dr. Richard
Guelmann, Tom Raymond, Dr. Lei Charlton, Robin Green.
MINUTES ADOPTED AND APPROVED
Minute ji-om August 8, 2000 meeting were adopted and approved
UNFINISHED BUSINESS
Dollie Burwell began the meeting by asking Patrick Barnes to speak about the news letter. Patrick
asked his assistant Cessel Boyd to give the Advisory Board an update. She said that 500 copies have
gone out to the Sandy Creek and Shocco township area. Cessel said that other copies have gone out
to Churches and Schools, as well as other locations.
Patrick Barnes spoke briefly about the next news letter. He said that the October news letter will
have present and past issues. Patrick said his main focus is on the residents of Warren County.
Pat Backus update the E. J. Grant. She said that she spoke with Eddie Wright and he said he is
having trouble getting through to his contract people at Region IV. Pat spoke of the budget being
approval and the problems reading the grant. She said that Eddie Wright and Roslyn Brown will meet
with their contract people September 12, 2000.
Mike Kelly updated the Advisory Board on matching funding. Mike said that he received a letter
from EPA in August offering in kind services from fee breaks to equipment and testing. He said he
spoke with people from the state budget office Thursday, September 7, 2000 and they said that the
in kind services would be acceptable for matching funds to release the $7 million. Mike said he also
spoke with Carol Browner and Bill Holman and that Carol Browner sa:id that she would continue to
look for available money.
Dollie Burwell said that Advisory Board might want to discuss strategy before Governor Jim Hunt
leaves office. Jim Warren asked what's the Advisory Boards threshold to get started with this
project. Pat said she hope to have additional money after testing and a Tosca permit. She said an
on site demo must be done before getting the permit.
draft September 12, 2000 Meeting Minutes
Page 2
Mike updated the oversight contract. He introduced Jim Cloonan, Kathleen McNelis and John Funk.
Jim Cloonan spoke briefly about the services he provides for helping with the detoxification of the
landfill. He said that he hopes to apply for this site and is looking forward in working with the
Citizens Advisory Board.
Pat Backus gave an update on the scope and services. She said that the decision was made by the
state commissioner August 22, 2000. She said that Jim Cloonan, Kathleen McNelis and John Funk
will put together a proposal to present to the state construction office.
John Funk and Kathleen McNelis spoke briefly about the services they provide. They said that they
both have PCB experience.
Pat Backus updated that she received a letter from Tim Fields offering the Advisory Board available
equipment.
Jim Warren asked what was the other matching assistance. Pat said that for Tosca $75 thousand a
year, for a BCD license fee of which EPA will Waver it's 60% share and that the $7 5 thousand would
assist in getting the Tosca permit.
Pat Backus updated the condition of the equipment and the qualification of the detoxification
contract.
Mike Kelly said in the past the Advisory Board has been pushing for technology that can be used on
site. He said that BCD was chosen because of it's on site ability.
Henry asked about the ground breaking date. Dollie suggested that a ground breaking date be set
and presented to Governor Jim Hunt by mid December.
ADJOURNMENT
The meeting was adjourned at 6:00 p.m. The next meeting was scheduled for October 10, 2000 at
4:00 p.m. ,...
September 13, 2000
These were the main topics discussed at the PCB Landfill CAB meeting as best I can remember.
(1) The Governor and Congresswoman Clayton received a letter from Tim Fields, the Assistant
Administrator for the US EPA. The letter was issued August 11. In the letter he officially extended
an offer of in-kind services. In-kind services are basically things that are needed for the project that
would have to be paid for by the State but EPA has offered to supply free. The three contributions
they offered were the ones I mentioned at the August CAB meeting:
□ support in securing a Toxic Substances and Control Act (TSCA) permit for the Base Catalyzed
Decomposition (BCD) process. This assistance includes help on preparing the parts of the
permit application and sample collection and analysis.
□ waiving of the EPA portion of the BCD licensing fee (65% of the fee); and
□ making existing thermal desorption equipment available for use at the landfill.
I am not positive, but the Governor may issue a press release about this.
(2) As you know, $7M of the appropriation the project received last year from the General Assembly
required federal matching. The State Budget Office was contacted and they determined that the
EPA in-kind services determined that the EPA in-kind services would count as a part of the federal
match required to release the $7M. This means the state can now enter into a contract using the
phase-funded approach.
(3) The State Building Commission selected an oversight contractor. The contractor is Earth Tech.
They will provide oversight from start to finish of the project to ensure that the requirements of the
design and permits are followed. They will also be providing perimeter air monitoring. Three
members (all licensed engineers in the State of North Carolina) of their team visited the landfill and
attended the CAB meeting. They also met with the state Tuesday morning to finalize a scope of
work for their contract. We hope to get a contract in place by the first of October.
( 4) The state expects to release a Request for Qualifications for a detoxification contractor by the end
of this week. This starts in motion the process for selecting and entering a contract with a
detoxification contractor.
(5) The first printing of the community newsletter is finished. Copies are being mailed to households
relatively close to the landfill in the Shocco Springs and Sandy Creek townships, schools and
churches in Warren County, and Warren County and other officials. Copies will also be available
at locations in Warrenton.
That's about all I can remember.
• Page2
WARREN COUNTY PCB
CITIZENS ADVISORY BOARD
DETOXIFICATION-REDEVELOPMENT PROJECT
September 12, 2000
AGENDA
I. Welcome
II. Roll Call/Introductions
III. Reading and Approval of Minutes
IV. Report of Committees
V. Unfinished Business
VI. New Business
VII. Other Business
VIII . Adjourn
Warren County PCB
Citizens Advisory Board
Detoxification-Redevelopment Project
draft August 8, 2000 Meeting Minutes
The meeting of the Warren County Citizens Advisory Board was called to order at 2:00 p.m. Tuesday
August 8, 2000. The meeting was held at the Coley Springs Church and was called to order by Dollie
Burwell. Present were Mike Kelly, Daria Holcomb, Diane Long, Massenburg Kearney, Charlie
Richards, Sabrina K. Jones, Bill Troxler, David H. Holcomb, Joe Gunn, Betty Kearney, Eric Wilson,
Carlton Dudding, Sandy S. Williams, Pat Hicks, Cathy Alston-Kearney, Rick Shoyer, Mary
Somerville, Ken Krulik, Cessel J. Boyd, Emily Brown, Jim Garrett, John Duffy, Don Silkebakken,
Pat Backus, Patrick Barnes, Linda Nutting, Chrystal Bartlett, Phaedra C. Pezzullo, Paul Kearney,
Robin Green.
MINUTES ADOPTED AND APPROVED
Minutes from July 6, 2000 meeting was adopted and approved
UNFINISHED BUSINESS
Dollie Burwell spoke briefly about the history of the PCB struggle. She said the struggle began at
Coley Springs Church and looks forward to seeing the struggle for clean up end where it began.
Pat Backus spoke briefly about the 3 ideas John Kingscott has for finding funding. Mike Kelly
updated that he spoke with Ja~ Smith and Laird Davidson. He said that these EPA concessions
could be assigned dollar value and in kind services.
Cathy Alston Kearney updated the Advisory Board that a letter has been sent August 2, 2000 to
Region IV. She said the package must clear Atlanta and then Washington and it will take 2 to 3
weeks.
Mike suggested that a letter be sent to Governor Jim Hunt reminding him of matching funds. He said
a the letter should be sent on the l 5th or mid September.
Pat Backus briefly updated the over sight contract. She said that the state construction office
evaluation suppose to make a selection by August 21 st and Decision modem public meeting on
August 22, 2000.
Patrick Barnes gave a brief update on his news letter..Pat Backus gave a brief update on the landfill.
ADJOURNMENT
The meeting was adjourned at 3:30 p.m. The next meeting was scheduled for September 12, 2000
at 4:00 p.m.
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Joint Warren County/State PCB Landfill Working Group
draft January 7, 1999 Meeting Minutes
Henry Lancaster called the regular meeting of the Joint Warren County/State PCB Landfill Working
Group to order at 6: 10 p.m. Thursday, January 7, 1999. The meeting was held at the Warren County
Working Group office.
The meeting began with a work session facilitated by Pat Williamson. She advised the ground rules
as follows:
1) Focus on task at hand
2) Focus on one topic at a time
3) Speak for yourself
4) Decisions made by consensus
The group was advised to take fifteen (15) minutes to write down what they think the role of the
Working Group should be and who they think should be a part of the Working Group. This would
be titles or positions, not names.
Jim Warren interjected that it would be a good idea to give an overview of where we are. Mr.
Lancaster advised that Dollie Burwell questioned if the Working Group had met its charge. She is
concerned about citizen participation in the detoxification effort; the size of the working Group, staff
support, technical support, community education, health issues, and the need to have some method
of getting information to the citizens said Mr. Lancaster.
Next, the group took fifteen (15) minutes to write down their thoughts and ideas as they related to
the role of the Working Group. Below is a brieflist ofresults. Mr. Lancaster asked Ms. Williamson
to prepare a detailed report.
Role ofWorking Group
1) Help obtain funding
2) Help develop specifications for detoxification and contractor
3) Lead community involvement
4) Serve as liaison to the State and the Community
5) Provide education and updates about PCB Landfill issues
6) Determine support and budgetary needs
Support and Staffing needs for Working group
1) Office space, supplies and equipment
2) Secretarial support
3) Technical support
4) Project Manager
Representation on the Working Group
l) Education
2) Elected county official or their representative
3) Citizens near the landfill
4) Concerned county citizens
5) Environmental groups
6) Economic development and business
7) Emergency management
8) Civic groups
As a result of the work session the following mission statement was developed:
Work together to detoxify the PCB Landfill by:
A) Working with the State and Science Advisors
B) Working together on one accord
C) Detoxifying the landfill
NEW BUSINESS
Phase ID
Mike Kelly advised a letter has been sent to purchasing and contracts for sole sourcing phase III. He
was told to anticipate and answer by the first of next week. Mr. Kelly continued, advising that two
engineering companies have contacted him and are interested in working with ETG. However,
according to Steve Detwiler, neither company has contacted ETG. Requests have been sent to two
or three ''manpower" like companies soliciting for an engineer, who will head up the detoxification
effort. We are looking for someone with landfill experience said Mr. Kelly.
Funding
Mr. Lancaster advised there is no certified budget, however the mechanism is in place to draw on the
$2 million appropriation. Funding for other activities, such as upgrading the leachate collection
system, will not come from the $2 million appropriation Mr. Kelly advised. Jim Warren said that we
need to make sure that we have accountability. Mr. Lancaster advised that the NER will ca11 Mr.
Kelly in late February, early March to show what has been done with the $2 million.
County Contract
Mr. Kelly advised he has sent through for a new contract with the county. He has talked with the
County Manager about staff, what the Working Group needs and expects from staff. As well as how
that person will be supervised.
ADJOURNMENT
The meeting was adjourned at 8:15 p.m The next meeting was scheduled for January 25, 1999, at
6:00 p.m.