NCD980602163_20001027_Warren County PCB Landfill_SERB C_Community Contractor Forum - October 2000-OCR

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\Varren County Schools
Application for Use of School Building
To: (10,CJSfw)C,e, µ~v,'S , Principal
C.! l( I .1-----... l ,l \A O {) \ ___ .. Schnol: .:Xi -t-t I 1 ..-'.\Jrl[\ t\.Q_j'~
I ,breby make application for the use of
(:,...::-c.:::::....C-L_:t-~l=--· ______ on JO/o,(D JC:[) ~~ r ·~
FORM
AR 7401
I agree to comply with the policy of the Warren County Board of Education regarding use of school property
by outside organizations. (The principal of the school hac; gi ven me a copy of said policy.)
I understand that Warren County Schools will not be res_ponsible for loss of personal property, injuries, or any
damages, both property and personal. that may be incurred during use of facilities for non-school day purposes.
l understand that the organization is responsible for a..;;sisting in restoring t11c facility to the condition in which
it was found7 and for any damage Lo the school property in excess of normal wear. c--,, i"\ ',,,
Si gnature of Person RequcsLing: \ ' , · G \_.,{ )! , !;;fULl1 \'-'" \
Phone:(-39) c-5l57::Cf 07 (J (\_
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Date: \ 0 \ ;'j,·S-Cf ')
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Address: l ( --I~ oou..JA 1 D / o.s I_/ ,5-r . ~1.I fl. I
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State -l \.,.,,,,.,.,
(For office use only.)
• This application for use of a sd;1ool facility has been __ ~_appITJved ___ disapprove.ct.
, /)cl ,n 1c~2s~l10 lls <---ri:' .+
• Afecof $ /3,![ 0~ hasbcencollectedtocover: {L 04H--ff-r,· c.
___ There is no charge for the use of the facility.
• Custodian assi&rncd for duty. if applicable __________________ ~---
• Cafeteria employee assign· for duty, if applicable _________________ _ Ck CL~
c.c: Superintendent
Finance Officer
Community Schools Director
/DI :25 lo tJ r r/ate
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FROM: BARNES FERLAND ASSOC · FAX ·NO. : 000000000000
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GRAYS iOUAMET • 2107 NcMf\ 6crftctT Strut
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TOTAL ., ~lg.co
Oct. 20 2000 12:48PM P2
TIIANKYCtll
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FORM n!-o
:'1.CTIO:'\ REQUESTED
0 (Jl'l-(H ..;·1 4.TF 1 RA\'E.L
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PATRICIA BACKUS
WARREN
\!ODE OF TR.-\:\SPORTATIO:\:
State Car
Deparunent of Environment, Health and Natural R~urces
TRAVEL AUTHORIZATION~··
I DATE SL!BMI,TED
J 0/20/00
D c:o.,n R.,tAT1or-.· OF \"ER BAL APPRO\' AL
□ n,-,TATE lXCES.S •·
0 PREn£TER\ll'"En MlAL
REQ_l" ESTI:\C Dl\'ISIOi\"-OR-l'ROCR.-\\1
Division of Waste Management
PCB Landfill Project I Division Director -or -Section Chief I
401 Oberlin Rd.
Suite 150
Raleigh, NC 27605
$453.00 10/26/00 PERIOD ENDING 10/26/00
A community/contractor forum will be held at South 1farren School
1) to provide information to the community on the de toxification project;
2) to offer and access the need for training of community members who mi ght work on the
project; and
3) t o provi de an opportunity for individuals, local contractors, and local businesses
to meet and network with t he qualified bidders on the project
Space Rental
Ref~esh.ments (estimate)
Estimated total
$135. 00
318 .00
$453 .00
Lis, ui n:~cr m:i members mokine '"'" l'-1ike Kelly, Secreta:i__,• Yr,~,:,-
DISTR!BL"TIO:\
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Y FISCAL MANAGEMENT/DISBURSING G EMPLOYEE ACTIO!\ COPY
.
f
Talking Points
For
Secretary Bill Holman
Warren Co. Visit 10/26/00
The Warren Co. PCB landfill was created to hold the PCB-contaminated soil after that
toxic waste was illegally dumped on approx. 210 miles of NC roadways in 1978.
Designated an EPA Superfund site, the 40,000 cubic yards of contaminated soil were dug
up and placed in the landfill.
Concerned Warren Co citizens' protests have been labeled a "watershed" event credited
with the birth of the Environmental Justice movement. Civil disobedience protest
activities included: chanting, blocking roadways with their bodies and picketing.
National civil rights and religious leaders soon joined in protesting the landfill. Over 414
protesters were arrested.
Vigorous local opposition led Gov. Jim Hunt, in 1982, to publish an open letter to the
community in which he promised to push detoxification as hard as he could when
"appropriate and feasible" technology become available.
The Warren County PCB Working Group was established to explore detoxification with
the state. In 1995, using $IM in appropriated funds, the Group chose a technology called
BCD (base catalyzed decomposition), a method invented by the EPA. To their credit, the
community wants to detoxify on-site to prevent another community receiving the toxic
waste.
Using $2M in appropriations from 1998, the detoxification process began with the design
process. The final design contract was awarded last year and this year, an oversight
contractor was selected. Vendors are now being selected for the detoxification phase.
In 2000, the General Assembly's requirements for matching funds were met, which
released $7M in appropriated funds. The match came from EPA, which waived its
technology-licensing fee on the detoxification process, and promised technical assistance
in obtaining the permit needed for detoxification. The combined value ofEPA's services
is over $500,000.
Warren County has expressed its desire to be closely involved with the work of
detoxification. The anticipated local economic impact is estimated from 3-5M. Where
possible, staff will be hired locally and local businesses will supply the effort. Today's
forum is just the first step towards reaching that goal.
The $7M is insufficient to complete the job, but the state and the Warren County Citizen
Action Board are committed to procuring the funding that requires.
After cleanup, the local community hopes to build a recreational facility at the old landfill
which will be dedicated to the environmental justice movement.
I
******Revized Holman quote: "With this $7M, we have made a significant and major
step towards the cleanup of the PCB landfill in Warren County."
AND (not sure which revision you wanted)
While the $7M is insufficient to complete the detoxification project, Warren County's
community leaders and the state remain committed to helping procure the funding this
reqmres.
rROM BHRHES FERLAHD A'::,SOC FAX 1'10. 000000000000
ATTE_N'D.ANCE AT \}/ARREN COUNT \' PCB CITIZENS ADVISORY BOARD
MEETf>iG
DATE:
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FROM BRRHES FERLA~1D R~SOC
FAX ~lO. 000000000000
Oct. 27 2000 10 :22AM P4
ATTE ND.~""-:CE AT \VA.RR.EN CO UNTY PC B CITIZENS ADVISORY BOARD
MEETING _______ . __
DATE:
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FA>< NO . 0000D00000CIO Oct. 27 2000 10: 23AM P'5
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FROM BARNES FERLAND A'.::i3iJC
000000000000 Oct. 27 2000 1(2:1: 24At1 PS
ATTE~"T)AN CE AT \VMREN COUNT\' ?CR CITIZENS ADVISORY GOARD
.Nr?ETl>1G
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FROM : BARNES FERLAND ASSOC FAX NO. : 000000000000 Oct. 27 2000 10:24AM P7
Name
Contractors Sign-I n Sheet
Community & Contractors Open Forum
October 26, 2000 -
South Warren Elementary School
Time: 4:00 pm
Company/Phone
Name
rnx HO. : 0000000000ci,J Oct. 27 2000 10:25AM PB
Contractors Sign-In Sheet
Community & Contractors Open Forum
October 26, 2000
South Warren Elementary School
Time: 4:00 pm
Company/Phone
Warren County PCB Landfill
Community/Contractors Open Forum
South Warren Elementary School
October 26, 2000
Time: 4:00pm
AGENDA
(4: 00 -4:10) Opening................................................... Mrs. Dollie Burwell
Chair of the Citizens
Advisor Board
(4:10-4:30) Greetings ....................................................... .
(4:30 -5:00) Project Overview ............................................ .
(5:00-5:15) County Outlook ............................................... .
Congresswoman Eva Clayton
Bill Holman, Secretary of DENR
Pat Backus, Project Manager
& Mike Kelly
Mr. Clinton G. Alston
Warren Co. Board of Commissioners
(5:15-5:30) Community Outreach & Involvement...................... Mr. Patrick A. Barnes
Community Technical Advisor
(5:30 -5:45) Job Development/Training ............................... . Mrs. Cathy Alston-Kearney
Director of Warren Family Institute
(5:45-6:00) Minority Contractors Technical Assistance Program ...... Mike Lopez
NC Institute of Minority Economic
Development
(6:00 -6:30) Round Table Discussion....................................... Panel
(6:30 -7:30) Network Session................................................. Prequalifi.ed firms & local vendors
( match making)
Closing............................................................................. Ms. Emily M. Brown
WRS Infrastructure & Environment, Inc. (WRS) is a
nationally established, full-service contractor
providing environmental engineering, design,
remediation, construction and emergency response
services. Since 1985, we have developed a solid
reputation for providing high-quality, responsive
services to clients across the nation. WRS
understands the regulatory, technical and financial
challenges our clients face today. WRS works to
address these issues with an emphasis on cost
savings, compliance and added value. Rather than
solve only the immediate environmental problem,
we develop solutions to address potential issues in
the future. Our experience encompasses projects
from single-facility assessments to remediation,
operations and maintenance at an 85-acre site.
WRS is an industry leader in providing a full
spectrum of environmental remediation and
construction services tailored for each of our
client's needs.
WRS and all of its teaming partners recognize the importance of utilizing local personnel, business and
subcontractors for the implementation of this project. We will solicit information from the various business
and local community for developing cost and procurement of the services WRS will be able to use in Warren
County. WRS expects the following resources to be procured from the local community:
Subcontractors
Fencing
Concrete
Electrical
Clearing/Grading
Paving
Plumbing
Landscaping
Hauling
Sanitary/Waste Services
Medical Services
SL ppliers
Fuels/Propane
Chemicals
Office Systems
Office Supply
Consumable Goods
Cleaning Services
Hardware
Health/Safety Supply
Housing
Transportation
Equipment Rentals
u an esources
Security Personnel
Field Technicians
Equipment Operators
Administrative Assistants
Interested firms, business, and local personnel should forward information regarding these items to the
following:
Mr. Jon Berry -Program Manager
WRS Infrastructure & Environment, Inc.
221 Hobbs Street
Tampa, Florida 33619
[phone]
e-mail: [e-mail]
WRS Infrastructure & Environment, Inc.
221 Hobbs Street, Suite 108
Tampa, Florida 33619
Ph: [phone] Fax: [phone]
FORM FM-6
ACTION REQUESTED
[j Olfl -Ot STATF l"llA\'EL
□ RflMBIIR";f.Mt:Nl Al!lHORIZATION FOR NO!',;-'\TATt t.MPLOYf.[
TRAVELERS:
PATRICIA BA
TRAVEL TO:
MODE OF TRANSPORTATION:
Stat
Department of Environment, Health and Natural R.'30urccs
TRAVEL AUTHORIZATION-
I DATE SUBMITTED
J0/20/00
REQUESTING DIVISION-OR-PROGRAM
Division of Waste Management
PCB Landfill Project Division Director -or -Section Chief
401 Oberlin Rd.
Suite 150
Raleigh, NC 27605
Dl'TY STATIO:\:
TOTAL ESTIMATED EXPENDITL'RE DATES OF TRAVEL:
PERIOD BEGINNING PERIOD ENDING
PURPPOSE A'.\'D EXPLANATORY REMARKS
A conmunity/contractor forum will be held at South Warren School
1) to provide information to the community on the detoxification project;
2) to offer and access the need for training of canmunity members who might work on the
project; and
3) to provide an opporttmity for individuals, local contractors, and local businesses
to meet and network with the qualified bidders on the project
Space Rental
Refreshments (estimate)
Estimated total
$135.00
318.00
$453.00
Lisi of othtr Staff mrm~rs making trip: Mike Kelly, Secretary Hqnan
0 APPRO\'ED AS RFQUESTEO
0 APPRO\'ED AS REVISED
D DF.NIEO
COMMENTS OR REPLY
DISTRIBUTION:
W DIVISION/FILE
(THIS SECTION FOR MANAGEMENT USE ONLY)
Approval is contingrm upon availability of funds and subj.-ct to limit.itiom
imposed by G.S. 136.6.
Y FISCAL MANAGEMENT/DISBURSING G EMPLOYE[ ACnON COPY
Re: Forum
I of I
Subject: Re: Forum
Date: Fri, 20 Oct 2000 23:06: 12 -0700
From: "BFA" <[e-mail]>
To: "Pat Backus" <[e-mail]>
Good Morning Pat,
As it stands right now the school will cost about $135 .00 and the
refreshments will be $318.00 including tax. Please let me know if this is
okay or if I need to trim down the refreshments . Thanks!
-----Original Message-----
From: Pat Backus <[e-mail]>
To: Patrick Barnes <[e-mail]>; Patrick2 Barnes <[e-mail]>
Sent: Thursday, October 19, 2000 7:52 AM
Subject: Forum
> Pat and/or Emily,
>
> I talked to Mike this morning about the question of paying for the
> rental of the space for the Forum and for refreshments. He doesn't
> think it is a problem, but thinks there are some rules we have to
> follow for the state to pay, possibly including cost limits. our budget
> person that can give me guidance is at a meeting this morning but should
> be back after lunch. Emily have you gotten an estimate for
> refreshments ? Could you fax it to me?
>
>
>
>
>
I 0/20/2000 I : 17 PM
• • # • I ' ~ ' ~ . . ~ . . . . ~ . : . . .
FR01 : BARt-ES FERLAND ASSOC FAX t-0. : 000000000000
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Oct. 20 2000 12:48PM P2
TNANKYOU
FROM BARNES FERLAND ASSOC FAX NO. : 000000000000 Oct. 27 2000 10:21AM P2
Warren County Schools
Application for Use of School Building
To: CoJJs-tuACe H~v,·~
__ -School: 5:->l~·+:h l.AJAKB:Q,,,()
I ~reby make application for the use of
(~==o..:,.;.._f)~e:~----on Jnfgto}t;D
Facility ~ Date
• Principal
FORM
AR 7401
I agree to comply with the policy of the Warren County Board of Education regarding use of school property
by outside organizations. (The principal of the school h2.$ given me a copy of said policy.)
I unders~d that Warre~S_ou._nty Schools wiµ no~_!)c ~~nsible for loss of personal property, injuries, or any ,
damages, both property and personal, that may be incurred during use of facilities for non-school day purposes.
I understand that the organi7.ation is responsible for assisting in restoring the facility to the condition in which
it was found. and for any damage Lo the school property in excess of normal wear:
Signao/ of :•rsonRequcslinJ': c'm _lt4 '-{ii • ~~)
Phone:~9'9) (>$7::9071) ~)
Date: \0 \@<;'}Cl) . · -:i:>. . ( \ . 7/c,L., 7\;.;:,:;,:.:
Organization: (/jOJ'J~, _;:!£f1 J (.;JJU:,-1 ,r-i::0(L,
Address: )(fa SoLCih t)(Qs~ S-r ,Su,i-c 7
acy 'lDAR-.ev,4n'C:) Stale"-f'C_ < ZipQl~
(For office use only.)
• ___ There is no charge for the use of the facility .
• Custodian assigned for duty. if applicable ___________________ _
cc: Superintendent
Finance Officer
for duty, if applicable _______________ _
Community Schools Director
FROM: BARNES FERLAND ASSOC
FAX NO. : 000000000000 Oct. 27 2000 10:22AM P3
ATTENDANCE AT WARREN COUNTY PCB CITIZENS ADVISORY BOARD
M'EETfN G _______ . --
---·-
DATE: ~-+()\::er c)(J)I 2ouo
·-· ·--.
FROM: BARNES FERLAND ASSOC
FAX NO. : 000000000000
Oct. 27 2000 10:22AM P4
ATTENDfu~CE AT W A.RREN COUNTY PCB CITIZENS ADVISORY BOARD
tv1EETING -------
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FROM: BARNES FERLAND ASSOC
FAX NO. : 000000000000 Oct. 27 2000 10:23AM PS
AlTENDl\NCE AT WARREN COUNTY PCB C[TIZENS ADVISORY BOARD
MEEll~G
--------·.
DATE: .OCJo9?r tf.c,ZaY) I
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FAX NO. : 000000000000 Oct. 27 2000 10:24AM Po
ATTE~T>ANCE AT WARREN cour-rrY PCR CITIZENS ADVISORY BOARD
DATE:
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Name
Contractors Sign-In Sheet
Community & Contractors Open Forum
October 26, 2000 -----
South Warren Elementary School
Time: 4:00 pm
Company/Phone
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Oct. 27 2000 10:25AM PB
_FROM: BARNES FERLAND ASSOC FAX NO. : 000000000000
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Contractors Sign-In S~eet _____ --·· _
Community & Contractors Open Forum
October 26, 2000
South Warren Elementary School
Time: 4:00 pm
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DEPARTMENT OF ENVIRONMENT & NATURAL RESOURCES
EFFECTIVE DA TE: January I, I 999 PAGE 22
► The specific meals to be served at the conference (law prohibits lunches being provided
to state employees unless registration fees are charged to all attendees).
► The approximate daily subsistence cost per person.
► The name of the conference center, hotel, caterer, or other organization providing the
service.
It is the responsibility of the departments to ensure that reimbursement for meals included in
the lump-sum payment is not also included in reimbursement payments made to state
employees who are conference participants.
Internal Conference Definition
Internal conferences are those that involve the attendance of employees within that particular
department, institution or agency only. No payment for meals is allowable unless
overnight travel criteria are met. A routine staff meeting is not an internal conference.
Requirements and Limitations for Internal Conferences
" r The conference is planned in detail in advance, with a formal agenda or curriculum.
" _,,., There is a written invitation to participants, setting forth the calendar of events and the
detailed schedule of costs.
'· _,,., No excess travel subsistence may be granted for internal departmental meetings,
conferences, seminars, etc., and such meetings must be held in state facilities when
available. No registration fee may be charged.
► Sponsoring departments may provide refreshments for "coffee breaks" provided there are
twenty or more participants and costs do not exceed four dollars ($4.00) per participant
per day.
► A department can not use state funds to support or underwrite a meeting, assembly,
conference, seminar, rally, celebration, or similar function by whatever name called that
promotes any cause or purpose other that the mission and objective of the department.
Training Session Definition
Employee training involves courses that develop an employee's knowledge, skill, and ability
to perform the duties of his/her present job, such as, courses on computer usage or
management skills development. These courses generally have a set fee, are of relatively
short duration, and are not part of a curriculum the employee is participating in leading to an
educational degree.
Requirements and Limitations for Training Sessions
► Fees for training courses that provide training in specific areas are charged in the
Accounting system to" Employee Training" under" Other Services."
.. --. . . -'f.KA V ~L POLICIES arid REGULATIONS
STATE OF NORTH CAROLINA
&
DEPARTMENT OF ENVIRONMENT & NATURAL RESOURCES
EFFECTIVE DA TE : January l , 1999
CONFERENCES, SEMINARS, WORKSHOPS, TRAINING SESSIONS AND
RETREATS
External Conference Definition
PAGE21
External conferences are those that involve the attendance of persons other than the
employees of a single state department, institution or agency. Payment for meals is allowable
if included in the registration fee, but such fee must not consist exclusively of meal or it will
not be allowable unless meeting overnight travel criteria. Conferences sponsored or co-
sponsored by a state department are authorized when they meet the limitations and
requirements listed below.
Requirements and Limitations for External Conferences
The conference is planned in detail in advance, with a formal agenda or curriculum.
There is a written invitation to participants, setting forth the calendar of events, the
social activities, if any, and the detailed schedule of costs.
Assemblies should be held in state facilities; however. non-state fac ilities can be rented and
the cost charged to a state agency without allocation to participants' daily subsistence
all owances.
i DENR divisions must obtain the written approval of the Assistant Secretary of their
Program Area before entering into any agreement with a non-state facility.
Registration fees may be charged by the sponsoring department to participants for costs of
external conferences.
Any registration fees collected in excess of the actual cost of a conference are required to
revert the General Fund. Therefore, a budget of estimated expenses must be prepared
for all conferences planned by DENR divisions, and a registration fee to cover these
estimated costs may be charged.
Registration fees may not include costs of entertainment, alcoholic beverages,
setups, or flowers.
Registration fees collected and not used to defray expenses of the particular conference may
not be used for other programs and must revert to the general or highway fund as applicable
(G.S . 138-6(a)(4).
Sponsoring departments may provide refreshments for "coffee breaks" provided there are
twenty or more participants and costs do not exceed four dollars ($4.00) per participant per
day.
When assemblies are to be held under the sponsorship of a state department in which the
funding for all participants is budgeted, lump-sum payments to a conference center or an
organization may be made upon written authorization from the department head or his or her
designee. The authorization must provide the following:
► The purpose and duration of the conference.
► The number of persons expected to attend.
FROM : BARl'-JES FERLAHD ASSOC FAX HO. 000000000000
FAX COVER SHEET
Pat.rick A. Barnes, P.G.
Community Technical Advisor
108 South Bragg St.
Warrenton, North Carolina 27589
Phone#: [phone]
Fax#: [phone]
Send to: Pat Backus
'
Attention:
Office location:
From: Emily M. Brown
.~-------
Date: October 20, 2000
Office location:
Oct. 20 2000 12:48PM Pl
Fax number: 91 9-715-3605 Phone number: 252-257-9070
iJ Urp I_] Reply ASAP [J Please ~•••mt !7 Please miew !_j Fer yoor information
Total pages, including cov~:
Comments:
Copy of Invoice
FROM : BHRt-~ES FERLHND H:3SOC
10/20 l 00 H::29 FAX 2~2 41!2 1424
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GRAYS QOURMET • 2107 Ncr1'h &!r'Mtt Strut
PO 8o)( 1182
~~,., NC 27536
(212) 4"-142•
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THANK YOU/
RAFT
Warren County PCB Landfill
Community/Contractors Open Forum
Agenda
October 26, 2000
Time: 4:00 pm
( 4: 00 -4: 10) Opening. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Mrs. Dollie Burwell
Chair of the Community
Advisor Board
(4:10-4:30) Greetings........................................................ Congresswoman Eva Clayton
Senator Frank Ballance
(4:30-4:45) Project Overview............................................. State Representative
(4:45 -5:00) County Outlook................................................ Ms. Loria Williams
County Manger
(5:00-5:15)Community Outreach & Involvement...................... Mr. Patrick A Barnes
Community Technical Advisor
(5:15 -5:30) Job Development/Training ............................... .
(5:30 -5:45) HUBZone Representative ................................ .
Minority Contractors Technical Assistance Program .... .
(5:45 -6:45) Round Table Discussion ...................................... .
(6:45 -7:45) Network Session ................................................ .
Closing ............................................................................ .
Mrs. Cathy Kearney
Director of Warren Family Institute
State Representative
Mr. Lloyd Dunn
NC Institute of Minority Economic
Development
Panel
Prequalified firms & local vendors
( match making)
Ms. Emily M. Brown