NCD980602163_19981222_Warren County PCB Landfill_SERB C_Warren County, 1995 - 1998-OCR

JAMES B. HUNT JR.
GoVERNOR
WAYNE MCDEVITT
SECRETARY
WILLIAM L. MEYER
· DIRECTOR
. NORTH CAROLINA DEPARTMENT OF
ENVIRONMENT AND NATURAL RESOURCES
DIVISION OF WASTE MANAGEMENT
December 22, 1998
MEMORANDUM
TO: MS. KATHY NORRIS, DENR
PURCHASING & CONTRACT
FROM: MICHAEL KELLY, DWM
SUBJECT:
DEPUTY DIRECTOR
CONTRACT WITH WARREN
ADMINISTRATIVE SUPPOR
1. This division has contracted with Warren County for the past three years for a
part time secretary, office space, equipment and supplies to maintain an office in
the county.
2. The DENR secretary appointed a Warren County PCB Working Group in 1994
to study the feasibility of detoxification of the landfill and make a recommendation
to the department on a technology for detoxification. Governor Hunt, during his
previous administration in 1982, made a promise to the citizens of Warren County
to seek detoxification if and when the technology ever became available.
3. During the past two years, we have spent $1 million studying detoxification and
doing a comprehensive site assessment of the surrounding area.
4. The secretarial position has been invaluable in disseminating information
between the state, working group, science advisors and concerned citizens of the
county regarding progress on the detoxification effort.
5. A recommendation was made in April of this year on the detoxification
technology and efforts were made to fund the work. We received $2 million this
fall to begin the detoxification.
6. We need to continue the part time position in Warren County as we begin the
next tasks on detoxification. I will be working with the county manager to clarify
management and work responsibilities. The majority of work will be information
gathering, task work for the state and Working Group, dissemination of
information, setting up meetings and conference calls, taking minutes and
distributing them, manning the office and maintaining and safeguarding the
information repository in the county. Money for these tasks was specified in the
detoxification budget.
401 OBERLIN ROAD, SUITE 150, RALEIGH, NC 27605
PHONE [phone] FAX 919·715·3605
AN EQUAL OPPORTUNITY/ AFFIRMATIVE ACTION EMPLOYER• 50% RECYCLED/I 0% POST·C0NSUMER PAPER
N.C. Department of Environment, Health, and Natural Resources
Division of General Services
AGREEME1''7 INFORMATION
J. PARTIES TO nus AGREEMENT:
A. -------------------Division
Section
Conact Person Telephone Number
FOR DEHNR USE OJ\'LJ'
Comract No.
Contract System No. I Purchase Order No.
Vendor Number
B-------------------, Contractor
I.R.S. Number or Social Security Number
56 6000348
Addrcu (to which checks will be mailed)
Please check one of the following :
Check if Applicable
0 Pvt/Non-Profit
0 lncorpol'11ed
0 minority owned O handicapped owned
0 ~·oman owned O none of the above
Conact Person Telephone Number
Loria Williams 252-257-3337
2. TITLE OF AGREEMENT: Staff/Qffi ce Warren Crnmty PCB-;I,aodfi J J
3. PURPOSEOFAGREEMENT: To provide half time secretary, office space, fornitnre,
equipment and supplies for one year
4. TIME PERJOD OF AGREEMENT: Beginning Date _LI _j__l 99 Ending Date 12 131 /~
Month Day Year Month Day Year
S. AGREEMENT ST A TUS: D New B: Continuing D Revised Year of Initial Agreement __ 1_9_9_6 __
6. NEED STATEMENT: Provide s11pport, cootin11ity aod information dissemination between
the state staff, Warren County citizens and the Warren County PCB Working Group.
7. JUSTIFJCATJON: Committments by the State of North Carolina to detoxify the PCB
Landfill and maximize the local community's involvement in the process.
8. FISCAL INFORMATION: Does this agreement involve disbursement of funds? D from Dept. D to Dept. D No
I ... ~-ed-eraJ ____ __._1 _:w_;..;.5 ... ,_oo_o_._o_,o......-.... l-~_n_tracto_r ___ __._l _~_e_r ____ .... 1 _:pc_c_ia1 ____ --'11 .... ;_ota1 ____ __,I
Budget Code 24300 SUBHEAD: Funcr 2103 OBJ______ RCC______ PROG _____ _
PAYME'NT SCHEDULE:
DEHNR 2500 (Re"ised 1194)
General SCT'\' ices (Review I /96)
GEl\'ERAL SERVICES VSE ONLY
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•,
JAMES 8 , HUNT JR.
GoVERNOR
WAYNE MCDEVITT
_SECRETARY ,.
WILLIAM L. MEYER
i>IRECTOR
NORTH CAROLINA DEPARTMENT OF
ENVIRONMENT AND NATURAL RESOURCES
DIVISION OF WASTE MANAGEMENT
December 18, 1998
MEMORANDUM
TO: Mr. Michael Bryant ~
FROM:
DENR Purchasin~ ctS~
Mike Kelly ,'0-· \. . Division of Waste Management .
/
/
SUBJECT: Extension o[_Contract V-6015
We would like to request that Contract V-6015 between the Department of
Environment and Natural Resources and the Warren County Board of
Commissioners be continued for another year_ The contract dates will be January
1, 1999 through December 31, 1999. This request is based on the fact that the
Warren County PCB Landfill project will be continuing as we begin Phase III and
final detoxification. The amount of the extension is $25,000.
I will be working with Ms. Loria Williams, Warren County Manager, to outline the
scope of work and expectations for this position.
I am attaching a completed contract form . Please contact me if you need
additional information.
CC: Henry Lancaster
401 OBERLIN ROAD, SUITE 150, RALEIGH, NC 27605
PHONE [phone] FAX [phone]
AN EQUAL OPPORTUNITY/ AFFIRMATIVE ACTION EMPLOYER· 50% RECYCLED/10o/o POST-CONSUMER PAPER
.. '
I Page_or_
N.C. Department of Environment, Health, and Natural laomces
. Division of General Services
CONTRACT BUDGET
1/ 1 / 99
Eff cctive Date
Waste Management Contract No. :I_-_!:_ 0 1 _L __
Dhision/Scction/Program
Contract System No. _______ _
12/31 /99 -...... -For Fiscal Year __ _ Purchase Order No. -----Termination Date
Contractor. Warren County Board of Commissioners
Project Director. Loda P, Williams
JTI~fDtSCRIPTJON
Revision No. __
Pmpose: Staff/Office Warren County
Tqtal Budget: S _25;;..,;;;00.;;.0 _________ _
DEBNR
ITEM CONTRACTOR CONTRACT
. NO. AMOUNT AMOUNT
I
Contract with Warren County to provide half time
secretary, office space, furniture, equipment
and supplies for one year.
6100 25,000 bo
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Budge Code 24300
2103
FUND OBJ RCC
Contractor Authorized Official
DEHSR 2412 (Re,-iscd 3.195)
Gener&! Scn·iccs Di,·ilion (Rc\'icw 3197)
I . I
PROG
~e,,G?~
Office of Controller
~.::.--~·. :
JAMES B. HUNT JR;
GoVl:RNOR
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4,5;. '::..., -. ··-, . ,.._,)~~~-..;.•.:.:1,."'-:f;.
NORTH CAROLINA DEPARTMENT OF
ENVIRONMENT AND NATURAL RESOURCES
DIVISION OF WASTE MANAGEMENT
December 19, 1997
MEMORANDUM
TO:
FROM: Mike Kelly
Division of Was e Management .,...-·
SUBJECT:
____-,
Extension of Con6 ....... -····,,.
We would like to request that Contract V -6015 between the Department of
Environment and Natural Resources and the Warren County Board of
Commissioners be continued for another year. The contract dates will be January
1, 1998 through December 31, 1998. This request is based on the fact that the
Warren County PCB Landfill project is not complete and the evaluation process is
continuing. The amount available for the extension at this time is $12,000. We
anticipate adding additional funds to the contract early next year once we have a
better understanding of what the total expenses will be for the year. (The past
amounts have been $25,000).
I am attaching a completed contract form. Please contact me if you need
additional information.
CC: Henry Lancaster
401 OaERLIN ROAD, SUITE 150, RALEIGH, NC 27605
PHONE [phone] FAX [phone]
AN EQUAL Ol'PORTUNITY / AFFIRMATIVE ACTION EMPLOYER · 50% RECYCLED/I 0% POST-CONSUMER PAPER
Page __ of
N.C. Department of Environment, Health, and Natural Resources
Di,·ision of General Services
1-1 / 98
Effective Date
CONTR.\CT BUDGET
Waste Management
Dhision/Section/J'rogram
Contr2ct No. ~.L _Q_ _!._ 2._ _
Contract System No . _______ _
12-3:lj 98
Termination Date
For Fiscal Year __ _ Purchase Order No . ____ _
Revision No.
Contractor: _w_a_r_r_e_n_C_o_un_ty_B_o_a_r_d_o_f_C_oIIlffil __ · s_s_i_o_n_e_r_s __ Purpose: Staff/ Office Warren County
Project Director: __________________ Total Budget: S ____________ _
JTEM DESCRIPTION
Contract with Warren County to provide half time
secretary, office space, furniture, equipment
and supplies for one year.
FUND OBJ RCC PROG
Contractor Authorized Official
DEW.--R 2482 (Revised 3'95)
General Services Division (Review 319i)
ITEM
NO.
6100
CONTRACTOR
AMOUNT
DEHNR
CONTRACT
AMOUNT
12,00000
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Office of Controller
State of North Carolina
Department of Environment,
Health and Natural Resources
General SeNices Division
James B. Hunt, Jr., Governor
Jonathan B. Howes, Secretary
Laird Davison, Director
.AVA
DEH-NR
AMENDMENT NO. 1
TO COOPERATIVE AGREEMENT NUMBER V _ Q Q 1.5.
BETWEEN
WARREN COUNTY BOARD OF COMMISSIONERS
AND THE
NORTH CAROLINA DEPARTMENT OF ENVIRONMENT,
HEALTH, AND NATURAL RESOURCES
Pursuant to paragraph D. of Agreement Number V _ Q Q 1 .5., the Department of
Environment, Health, and Natural Resources would like to amend said agreement to
increase the amount payable by TWENTY-THREE THOUSAND ONE HUNDRED SIXTY
ONE DOLLARS ($23,161.00) making the total amount payable under the agreement
FORTY-EIGHT THOUSAND ONE HUNDRED SIXTY-ONE DOLLARS ($48,161.00).
In addition, the Department desires to change the agreement ending date to December
31. 1997.
It is the intent of this amendment to address provisions noted only, and in no way should
this amendment be construed to further modify this contract. Please indicate acceptance
by your signature below.
Approved:
-~ _· _ _y__ (),\,\ ;\ c_ -0 ~v,~
Laird A. Davison, DEHNR
,,,~//c,i} ~ . r[_-fdi, /7
Warren Co . Board of Comm.i sioners Date
Return one (1) duplicate original to: Doris Strickland, Chief, Purchase & Contract Section,
DEHNR, P.O. Box 27687, Raleigh, NC 27611 -7687.
cc: ~iam Meyer. Division of Waste Management
Office of the Controller
DUPLICATE ORIGINAL
P.O. Box 27687, Raleigh, North Carolina 27611-7687
Voice 919-733-9746 N!,C
tWtMffiffriffiH
An Equal Opportunity Affirmative.Action Employer
50% recycled/10% post-consumer paper
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-.!IA ;j(._,£---fc~ ' I (
(I 't. .. rt<,\ \s<r ~ev1 u
(vit-""~ '
/;./ ~ N.C. Dcpanment of Environment, Health, and Natunl Resources
•··. :iii.I Wa~;~
HA,? 1 1 ]9~/ Page_ or~
Division of Gcnm.l Services
CONTRACT BUDGET
01, 97 ---Waste Management Division Contract No.~ ~ ~ _1_ ~ _
Effective Date Division/Section/Program
Contract System No. _______ _
12, 97 ------,.-T mn in at ion Date
For Fiscal Year 96197 Purchase Order No. ____ _
97/98
Revision No. D D
Contrac:tor: __ W_a_r_r_en_C_o_u_n_t __ y ___________ Purpose: __ P_CB_L_a_n_d_f_i_l_l ________ _
Project Director: Loria D. Williams Total Budget: S __ 23_, 1_6_1 _________ _
DEH!"iiR
ITEM CO1''TRACTOR CONTRACT
ITEM DESCRIPTIO~ NO. AMOU~T AMOUNT
I I
Contract with Warren County to provide half-time I I
secretary, office space, furniture, equipment, I I
and supplies for one year. 6100 I 23,161 po --I I
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Budget Code 24300 I I
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2103 536961 --I I
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FUND OBJ RCC PROG I . I
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-Jj;;_ --~-fl// Jeuµ_} ~c..@~l!l.2
Contractor Authorized Official Division/Section Head DEHNR Fiscal Management
DEHSR 2412 (Rrviscd 1194)
Gener&! Sm·icts Division (Re\·ie"' 1196)
JUL 17 '96 03: SBPM EHt'1R· PUBLIC AFFAIR~;
Summary of Environmental Expansion Budget, 1996-97 Fiscal Year
Extra Session Actions
House Senate
P.l/1
Description Action Action Difference
P ►J A111t •• ""~~~~":"'Jn'r:~~,.,..,-;,c~~ .. ~.....,. . #.) .. ►ti •.. ,:u.c:q 19 .•. ~-:i,-#ii J.J $44&_¼)1¥i\♦j]-!!" ___ 5 _...,~i-C)--~-~ ...... ~~
Neuse River Cleanup
Modeling, Monitoring and Research
Riparian Buffers. Development of Matrix
Isotope Study (identification of nonpoint sources)
Fin~nclal Assistance to Local Governments
Agriculture Cost Share Funds
Nitrogen Air Study
Clean Water Management Trust Fund
Direct Appropriation
Earman< Portion of Year~nd General Fund Credit Balance
Wetlands Restoration Program
Wetlands Restoration Fund
Program Admin istration
Earmark Portion of Year-end General Fund Credit Balance
B3sinwide Planning -Data Management System
Stat~wide Water Quality Monitoring
Citi:i:ens Monitoring Program
Straight Pipe Elimination
Agriculture Cost Share Program
lns!allation of Bes: Managemerit Practices
Technical Assistance, overtime & travel for Dec '97
Technical Assistance, county reimbur5ement
Coooerative Extension Service. technical assistance and education
Ope~ational Support Soil & Water Conservation Disis
DEHNR. Div. Soil & Water Conservarion Staff
Animal Wastr. Operations Pennitting & Compliance
Total Requirements
Less Receip:s from Permit Fees
General Fund Appropriation
Research Initiatives
Abandoned Lagoons and FacHities -General Assembly Stwdy
Groundwater Study, Impact of Lagoons
Alternative Animal Waste Technologies
Oder Control Technology
Cooperative Institute of Fisheries Oceanography
Scientific Advisory Council
Environmental Education
Water Quality snd River Basins
Total
720,000
86,000
2,000.000
2.000,000
450,000
9.210.000
500.000
9,210.000
750,000
6,000,000
1,367,500
200,000
100,000
200.0C0
484.000
25.000
375,000
500.000
600.000
100.000
1,584,000
14,873,500
NR 720,000
25,000
NR 372,000
NR 2,000,000
NR 4,000,000
NR 450,000
(1) 39,900.000
2,000,000
R 500,000
(1)
NR 750,000
418,255
45.000
400,000
117,500
12.500
NR 4,100,000
NR 1,167,500
R 200,000
R 450,000
R 200,000
194.250
5.750
R 1,640.766
210,000
NR
NR 400,000
NR 500,000
NR 600,000
R 194,537
20.394
R 6,315,308
NR 15,378,144
NR NR
NR 25,000 NR
NR 286,000 NR
NR NR
NR 2,000,000 NR
NR NR
(1) 30,690,000
R 2,000,000 R
R R
(9,210.000)
NR NR
R 418.255 R
NR 45,000 NR
R 400,000 R
R 117,500 R
NR 12.500 NR
NR (1 ,900.000) NR
NR (200,000) NR
R R
R 350.000 R
R R
R 194.250 R
NR 5.750 NR
R 1,156,766 R
NR 210.000 NR
(25,000)
NR 25.000 NR
NR
NR NR
R 94,537 R
NR 20.394 NR
R 4,731,308 R
NR 504,644 NR
GF earmarking ---::-:-::::::~::-----~-:-::-:-'-:-=-::----~~~~---18,420,000 39,900,000 21,480,000
34,877,500 61,!93,452 26,715,952
(1) Estimat!td for FY 96-97
Fiscal Research Division Revised 7 /16/96 Senate vs House • extra
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From: j?,U-M£11~
North Carolina Department of Environment
Health, and Natural Resources @ PrintedonRecycledPap:,
State of North Carolina
Department of Environment,
Health and Natural Resources
Division of Solid Waste Management
James B. Hunt, Jr., Governor
Jonathan B. Howes, Secretary
William L. Meyer, Director
April 29, 1996
MEMORANDUM:
TO: Alfreda Jordan-Webb
County Manager, Warren County
FROM: Bill Meyer
Project Coordinator
PCB Landfill Detoxification
.NA
DEHNR
SUBJECT: Cooperative Agreement for PCB Landfill Detoxification Project
The Department of Environment, Health, and Natural Resources (Department) appreciates the
opportunity to work with Warren County (County) in providing support to the Joint Warren
County/State PCB Landfill Working Group (Working Group). The County's support is essential
to making progress in our joint detoxification efforts.
The purpose of this letter is to share information and clarify issues and responsibilities in
accordance with the Cooperative Agreement (Contract no. V6015) between the Warren County
Board of Commissioners and the Department.
The County has agreed to provide space for Working Group activities at 642 square feet for $8
per square foot for a total of $5,126 for one year. No discussion was initiated with respect to
shared utility payments. In accordance with condition D of the agreement, the Department offers
the following amendment:
H. Utility payments shall be shared on a square footage pro-rated basis. The
Department's share shall be 642 square feet divided by the total square footage of
the building multiplied by 100 to determine the percentage share. The
Department's percentage share shall be multiplied by the total utility cost and this
amount shall be paid from state funds provided in the contract.
The Agency agreed to provide part-time secretarial services. The contract does not define part-
time. The Department offers the following amendment in accordance with condition D of the
P.O. Box 27687, Raleigh, North Carolina 27611-7687 Telephone [phone] FAX [phone]
An Equal Opportunity Affirmative Action Employer 50% recycled/ l 0% post-consumer paper
JOINT WARREN COUNTY AND STATE PCB LANDFil.,L WORKING GROUP
SUBJECT: EXPENDITURES OF PCB BUDGET
In the absence of an adequate budget by Warren County to furnish and maintain the CP &L office
in a professional manner it is requiring the use of the PCB Working Group budget.
Warren County's budget will be in place for the fiscal year, July 1, 1996 through June 30, 1997
and this budget will replace expenditures out of the PCB budget and will give its prorata share to
the maintenance of the CP&L building.
It is necessary that the office of the PCB Working Group approve this agreement by the signature
of its designee.
Very Truly,
L. C. Cooper
Eco . Dev. Coordinator in charge
of CP&L Building
State of North Carolina Department of Environment, Health and Natural Resources
Division of Solid Waste Management
James B. Hunt, Jr., Governor
Jonathan B. Howes, Secretary
William L. Meyer, Director
L.C. Cooper
Economic Development Coordinator
Warren County
720 Ridgeway
Warrenton, NC 27589
Dear Mr. Cooper:
June 7, 1996
This is in response to your memorandum of May 28, 1996 concerning expenditures of the
funds provided in the Cooperative Agreement made between the North Carolina Department of
Environment, Health and Natural Resources (Department) and the Warren County Board of
Commissions (Agency), Contract Number V6015 .
The Agency is responsible for ensuring that funds in the contract are disbursed and
documented in accordance with generally accepted budgeting and accounting practices and
standard financial statement fonnat. There is no contract condition or authority for approval of
disbursement or budgets by the PCB Working Group. The authority and responsibility is solely
with the Agency.
The contract, by operation of condition D., may be amended by mutual agreement of both
parties (Department and Agency). However, it may be difficult for the Department to agree to
amendments that require retroactive approval or disapproval of disbursement of funds.
Ifl can be of further assistance, please let me know.
cc: Alfreda Jordan-Webb
County Manager
Key personnel for the Agency
Sincerely,
\ I
~#tlluj~
William L. Meyer
Project Coordinator for the Department
Herny Lancaster, Co-chair PCB Working Group
P.O. Box 27687,
Raleigh, North Carolina 27611-7687
Voice 919-733-4996
FAX [phone]
An Equal Opportunity Affirmative Action Employer
50% recycled/JO% post-consumer paper
• State of North Carolina
Department of Environment,
Health and Natural Resources
Division of Solid Waste Management
James B. Hunt, Jr., Governor
Jonathan B. Howes, Secretary
William L. Meyer, Director
.NA
DEHNR
July 1, 1996
MEMORANDUM:
TO: Henry Lancaster, Co-Chair Joint Warren County\State PCB Landfill Working
Group
FROM: Bill Meyer, Project Coordinator for PCB Landfill Detoxification Cooperative
<LY/Agreement (Contract No. ,a6015) ~ .. · V ,,. (____ __ /
SUBJECT: PCB Landfill
I have recently been infonned that the CP&L building, that houses the office space part
time for the Working Group, is rent free to Warren County until January 1, 1997. The entire
operation and maintenance of the CP &L office is being paid from the contract with no financial
support from the county. The entire funding for the part time secretary, who is working full time,
is being paid from the contract with no contributions from the county. I have been infonned that
the new fiscal year budget for the county does not provide funding for any prorated sharing of any
expenses for the CP&L building or part time secretarial support.
These actions are not in accordance with my understanding of the intent of the contract
nor the verbal commitments made during the evaluation of the proposal for contracting with the
county.
I respectfully request that, in accordance with Section D. of the contract, that the contract
be amended to immediately remove me as designated project coordinator for the department.
P.O. Box 27687, Raleigh, North Carolina 27611-7687 Telephone [phone] FAX [phone]
An Equal Opportunity Affirmative Action Employer 50% recycled/ l 0% post-consumer paper
State of North Carolina
Department of Environment,
Health and Natural Resources
Division of Solid Waste Management
James B. Hunt, Jr., Governor
Jonathan B. Howes, Secretary
William L. Meyer, Director
NA
DEHNR
July 1, 1996
MEMORANDUM:
TO: Henry Lancaster, Co-Chair Joint Warren County\State PCB Landfill Working
Group
FROM: Bill Meyer, Project Coordinator for PCB Landfill Detoxification Cooperativ
·:L:,1 /Agreement (Contract No. ~6015) ~. V
SUBJECT: PCB Landfill
I have recently been informed that the CP&L building, that houses the office space part
time for the Working Group, is rent free to Warren County until January 1, 1997. The entire
operation and maintenance of the CP&L office is being paid from the contract with no financial
support from the county. The entire funding for the part time secretary, who is working full time,
is being paid from the contract with no contributions from the county. I have been informed that
the new fiscal year budget for the county does not provide funding for any prorated sharing of any
expenses for the CP&L building or part time secretarial support.
These actions are not in accordance with my understanding of the intent of the contract
nor the verbal commitments made during the evaluation of the proposal for contracting with the
county.
I respectfully request that, in accordance with Section D. of the contract, that the contract
be amended to immediately remove me as designated project coordinator for the department.
P.O. Box 27687, Raleigh, North Carolina 27611-7687 Telephone [phone] FAX [phone]
An Equal Opportunity Affirmative Action Employer 50% recycled/ 10% post-consumer paper
State of North Carolina Department of Environment,
Health and Natural Resources
Division of Solid Waste Management
James B. Hunt, Jr., Governor
Jonathan B. Howes, Secretary
William L. Meyer, Director
L.C. Cooper
Economic Development Coordinator
Warren County
720 Ridgeway
Warrenton, NC 27589
Dear Mr. Cooper:
June 7, 1996
This is in response to your memorandum of May 28, 1996 concerning expenditures of the
funds provided in the Cooperative Agreement made between the North Carolina Department of
Environment, Health and Natural Resources (Department) and the Warren County Board of
Commissions (Agency), Contract Number V6015.
The Agency is responsible for ensuring that funds in the contract are disbursed and
documented in accordance with generally accepted budgeting and accounting practices and
standard financial statement format. There is no contract condition or authority for approval of
disbursement or budgets by the PCB Working Group. The authority and responsibility is solely
with the Agency.
The contract, by operation of condition D., may be amended by mutual agreement of both
parties (Department and Agency). However, it may be difficult for the Department to agree to
amendments that require retroactive approval or disapproval of disbursement of funds.
Ifl can be of further assistance, please let me know.
cc: Alfreda Jordan-Webb
County Manager
Key personnel for the Agency
Sincerely,
)
~cllrluj~
William L. Meyer
Project Coordinator for the Department
Henry Lancaster, Co-chair PCB Working Group
P.O. Box 27687,
Raleigh , North Carolina 27611-7687
Voice 919-733-4996 ffffi®i@Mf»
FAX [phone]
An Equal Opportunity Affirmative Action Employer
50% recycled/10% post-consumer paper
..
6126/96
TO:
FROM:
RE:
Bill Meyer
Patricia Delaney P
Warrenton Co
Bill, This is for your records. Below is a summary oftime spent in Warrenton on 6-24-96 and 6-25-96.
6/24/96
5:25 am departed Raleigh to drive to Warrenton to meet Sprint/Carolina at the CP&L Building on Ridgeway
Street in Warrenton which is the office of the Warren County PCP Group.
I did not leave the building because I did not want to miss the telephone tech.
3:30 pm arrived back in Raleigh
Mileage 186 round trip.
Total work hours: 10
Note: Waited for telephone tech and met with him and conversed with his supervisor on the line and
telephone to be installed for the conference call on 6/26/96.
6/25/96
7:30 am departed Raleigh to drive to Warrenton to meet Sprint/Carolina again to finish the job of installation
of the phone line and telephone. Telephone line is a dedicated line installed in their conference room at the
CP&L Building on Ridgeway Street in Warrenton. Telephone number of this line is 257-3979. I hooked one
of our new Panasonic KX-T2355 Speaker phones to this line. (see copy of inventory sheet attached). I
telephoned Sprint/Carolina and ordered a long distance carrier which is AT&T for this office also. I also
instructed Doris Fleetwood, on how to set up a conference call. Delivered a pack that Pat Williamson wanted
me to carry to her. Also ordered a fax line for Doris Fleetwood's Office area. And did some technical
computer support while I was there. We might need to return in the future to do some more technical support.
Again I did not leave the building until the conference room line was in and operational.
I returned back to Raleigh at 4:00 pm.
Total Round Trip was 186
And total work hours was 9 hours because I came to the office at 7:00 am to pick up materials needed to take
with me.
See Expense Report attached also.
If you have any questions, let me know. Patricia ext 200
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FAX
To;
Phone:
Fax phone:
CC:
REMARKS:
Fax [phone]
Post Office Box 619, Warrenton. North Carolina 27589
Date: 05/29/96
Number of pages including cover sheet: 2
From:
Bill Meyer L. C. Cooper
Phone: (919) 257~3030
[phone] Fax phone: [phone]
D Urgent D For your review 0 Reply ASAP D Please comment
l.1.IARFH-l Ci]IJ·ffy' ... Fax [phone] '96 May 29 07 :55
May 28, 1996
Joint Warren County and State PCB Landfill Working Group
Subject: Expenditures of PCB budget
In the absence of an adequate budget by Warren County to furnish and maintain the CP&L office
in a professional manner it is requiring extensive use of the PCB Working group budget.
Warren County's budget will be in place for the fiscal year July 1996 thru June 30, 1997. This
budget will replace expenditures out of the PCB budget and will give its prorata share to the
maintenance of the CP&L building.
It is necessary that the office of the PCB Working Group approve this agreement by the signature
of its designee.
Very Truly,
/ --Jct/~ l~c. C~op;;/
Econ. Dev. Coordinator
In Charge of CP&L Bldg.
May 1, 1996
Henry,
Please review/recommend.
Talked to Dee Strickland. The contract was probably written without sufficient specificity; need
to reference Warren County proposal at minimum. County Finance Officer, Susan Brown,
called and stated that County Commissioners had not budgeted any funds to support project and
all expenses were being paid from contract (utilities/salary).
I drafted the enclosed letter and contract amendments. However, Dee suggested simply
referencing their proposal and defining secretarial assistance as 1/2 time. Since they can't spend
more than $25 ,000, they may choose to fund all the expenses for 6 months rather than 1/2 for 12
months -their choice. However, if the county does not budget funds, then in September the state
funds may be (probably) exhausted. How do we make sure funding is in place(?) and make sure
we continue the working relationship at the same time? I am looking for a process to ensure
county funding -suggestions! !
State of North Carolina
Department of Environment,
Health and Natural Resources
Division of Solid Waste Management
James B. Hunt, Jr., Governor
Jonathan B. Howes, Secretary
William L. Meyer, Director
April 29, 1996
MEMORANDUM:
TO: Alfreda Jordan-Webb
County Manager, Warren County
FROM: Bill Meyer
Project Coordinator
PCB Landfill Detoxification
Jr1·;.~A
; --~~ a an
DEHNR
SUBJECT: Cooperative Agreement for PCB Landfill Detoxification Project
The Department of Environment, Health, and Natural Resources (Department) appreciates the
opportunity to work with Warren County (County) in providing support to the Joint Warren
County/State PCB Landfill Working Group (Working Group). The County's support is essential
to making progress in our joint detoxification efforts.
The purpose of this letter is to share information and clarify issues and responsibilities in
accordance with the Cooperative Agreement (Contract no. V6015) between the Warren County
Board of Commissioners and the Department.
The County has agreed to provide space for Working Group activities at 642 square feet for $8
per square foot for a total of $5,126 for one year. No discussion was initiated with respect to
shared utility payments. In accordance with condition D of the agreement, the Department
offers the following amendment:
H. Utility payments shall be shared on a square footage pro-rated basis. The
Department's share shall be 642 square feet divided by the total square footage of
the building multiplied by 100 to determine the percentage share. The
Department's percentage share shall be multiplied by the total utility cost and this
amount shall be paid from state funds provided in the contract.
The Agency agreed to provide part-time secretarial services. The contract does not define part-
time. The Department offers the following amendment in accordance with condition D of the
P.O. Box 27687. Raleigh. North Carolina 27611-7687 Telephone [phone] FAX [phone]
An Equal Opportunity Affirmative Action Employer 50% recycled/ 10% post-consumer paper
contract:
I. Part-time secretarial services shall be defined as one-half time employment
equaling approximately twenty (20) hours per week and not exceeding eighty
(80) hours per month to be paid from state funds provided in this contract.
(This amendment will allow flexibility on a day-to-day basis limiting accounting
for hours on a monthly basis).
The County agreed to provide for telephone services. However, the Working Group determined
that a dedicated telephone line was needed to support its efforts. The Department has paid for
the installation of a single, dedicated line for the Working Group activities from funds not
included in the contract. The Department offers the following amendment in accordance with
condition D of this contract:
J. The Department agrees to install a single, dedicated telephone line for the
exclusive service to the Working Group. The Agency agrees to pay only the cost
of use and maintenance of this single, dedicated telephone line from the state
funds provided in this contract.
The Department is responsible for ensuring that state funds awarded in this contract are
disbursed and documented in accordance with generally accepted accounting practices and
standardized, reasonable financial statements and reports. The Department offers the following
amendment in accordance with condition D of this contract:
K. The Agency agrees to submit the quarterly financial accounting statements as
provided in Appendix A and titled "Contract V6015 Quarterly Financial
Accounting Statement".
The Working Group requested that the office equipment include a computer and associated
office equipment in support of its activities.
The Department has provided the following office equipment to the Agency for exclusive use by
the Working Group:
FAS# Serial#
Computer: IBM 9956-QBA 131214 23AAFL5
Printer: HP Laser Jet II 123290 280SA18170
Monitor: IBM 8515 NIA 23-AK895
Typewriter: Olivetti £2500 NIA NIA
The Department has provided this office equipment in addition to the funds provided in this
contract. The Department offers the following amendment in accordance with condition D of
this contract:
L. The Department agrees to provide a computer, printer, monitor, and typewriter
for the exclusive use of activities supporting the Working Group. All equipment
will be returned to the Department upon completion of the project or upon request
by the Department. The Agency agrees to maintain this office equipment from
state funds provided in this contract.
The Working Group requested that sufficient software for computer equipment be provided as
part of the office equipment to support its activities. The Department has provided five software
programs that are considered appropriate for exclusive use by the office. The software packages
require individual licensing charges. These software packages and charges include:
Software Package
Word Perfect 6.1 for Windows
Windows 3 .11
Fox Pro
Harvard Graphics
Excel
TOTAL
Licensing Charges
$279.95
$139.00
$299.00
$299.05
$299 00
$1 ,317.85
The Department offers the following amendment in accordance with condition D of this
contract:
M. The Department agrees to obtain and install software packages including Word
Perfect 6.0, Windows 3.11, Fox Pro, Harvard Graphics, and Excel. The Agency
agrees to reimburse the Department for the licensing charges of $1,317.85 for
these packages from state funds provided in this contract for office equipment or
supplies.
The Working Group has requested that a copier be supplied for its use. The Department does
not have a copier available for the Working Group's use. The Department encourages the
Agency to provide a copier from office equipment funds provided in this contract. The Working
Group has expressed an essential and urgent need for the copier.
The Working Group has requested a fax machine for its use. The Department encourages the
Agency to consider providing a fax machine from funds for office equipment included in this
contract.
The Department is aware that the contract was effective January 1, 1996 (condition C). The
Department is aware that the part-time secretary was hired on March 18, 1996 and the Working
Group office was opened on March 25, 1996. The delay in establishing should result in some
level of unexpended funds that are available to address the proposed amendments.
In accordance with condition C of Contract no. V6015, the Cooperative Agreement is amended
as stated.
H. Utility payments shall be shared on a square footage pro-rated basis. The
Department's share shall be 642 square feet divided by the total square footage of
the building multiplied by 100 to determine the percentage share. The
Department's percentage share shall be multiplied by the total utility cost and this
amount shall be paid from state funds provided in the contract.
I. Part-time secretarial services shall be defined as one-half time employment
equaling approximately twenty (20) hours per week and not exceeding eighty
(80) hours per month to be paid from state funds provided in this contract.
(This amendment will allow flexibility on a day-to-day basis limiting accounting
for hours on a monthly basis).
J. The Department agrees to install a single, dedicated telephone line for the
exclusive service to the Working Group. The Agency agrees to pay only the cost
of use and maintenance of this single, dedicated telephone line from the state
funds provided in this contract.
K. The Agency agrees to submit the quarterly financial accounting statements as
provided in Appendix A and titled "Contract V6015 Quarterly Financial
Accounting Statement".
L. The Department agrees to provide a computer, printer, monitor, and typewriter
for the exclusive use of activities supporting the Working Group. All equipment
will be returned to the Department upon completion of the project or upon request
by the Department. The Agency agrees to maintain this office equipment from
state funds provided in this contract.
M. The Department agrees to obtain and install software packages including Word
Perfect 6.0, Windows 3.11, Fox Pro, Harvard Graphics, and Excel. The Agency
agrees to reimburse the Department for the licensing charges of $1 ,317.85 for
these packages from state funds provided in this contract for office equipment or
supplies.
Aaency
Warren County Board of Commissioners
by ____________ _
Agency Representative Signature
Typed Name
Witness:
Signature
Department
NC Department of Environment,
Health and Natural Resources
Jonathan B. Howes
by _________ _
Department Head Signature
or Authorized Agent
Typed Name
Witness:
Signature
APPENDIX A
Contract V6015 Quarterly Financial Accounting Statement
1st Quarter
Office Space
Secretarial Service/Salary (hrs)
Office Equipment
Office Supplies
Utilities
Telephone
Miscellaneous (list)
TOTAL
TOTAL QUARTERLY
TOTAL TO DATE
REMAININGFUNDS
Warren County Financial Officer
William L. Meyer
Department Project Coordinator
January February March
Contract V6015 Quarterly Financial Accounting Statement
2nd Quarter
Office Space
Secretarial Service/Salary (hrs)
Office Equipment
Office Supplies
Utilities
Telephone
Miscellaneous (list)
TOTAL
TOT AL QUARTERLY
TOTAL TO DATE
REMAINING FUNDS
Warren County Financial Officer
William L. Meyer
Department Project Coordinator
April . May June
Contract V6015 Quarterly Financial Accounting Statement
3rd Quarter
Office Space
Secretarial Service/Salary (hrs)
Office Equipment
Office Supplies
Utilities
Telephone
Miscellaneous (list)
TOTAL
TOTAL QUARTERLY
TOTAL TO DATE
REMAINING FUNDS
Warren County Financial Officer
William L. Meyer
Department Project Coordinator
July August September
Contract V6015 Quarterly Financial Accounting Statement
4th Quarter
Office Space
Secretarial Service/Salary (hrs)
Office Equipment
Office Supplies
Utilities
Telephone
Miscellaneous (list)
TOTAL
TOT AL QUARTERLY
TOTAL TO DATE
REMAINING FUNDS
Warren County Financial Officer
William L. Meyer
Department Project Coordinator
October November December
State of North Carolina
Department of Environment,
Health and Natural Resources
Division of Solid Waste Management
James B. Hunt, Jr., Governor
Jonathan B. Howes, Secretary
William L. Meyer, Director
April 29, 1996
MEMORANDUM:
TO: Alfreda Jordan-Webb
County Manager, Warren County
FROM: Bill Meyer
Project Coordinator
PCB Landfill Detoxification
SUBJECT: Cooperative Agreement for PCB Landfill Detoxification Project
The Department of Environment, Health, and Natural Resources (Department) appreciates the
opportunity to work with Warren County (County) in providing support to the Joint Warren
County/State PCB Landfill Working Group (Working Group). The County's support is essential
to making progress in our joint detoxification efforts.
The purpose of this letter is to share information and clarify issues and responsibilities in
accordance with the Cooperative Agreement (Contract no. V6015) between the Warren County
Board of Commissioners and the Department.
The County has agreed to provide space for Working Group activities at 642 square feet for $8
per square foot for a total of$5,126 for one year. No discussion was initiated with respect to
shared utility payments. In accordance with condition D of the agreement, the Department offers
the following amendment:
H. Utility payments shall be shared on a square footage pro-rated basis. The
Department's share shall be 642 square feet divided by the total square footage of
the building multiplied by 100 to determine the percentage share. The
Department's percentage share shall be multiplied by the total utility cost and this
amount shall be paid from state funds provided in the contract.
The Agency agreed to provide part-time secretarial services. The contract does not define part-
time. The Department offers the following amendment in accordance with condition D of the
P.O. Box 27687, Raleigh, North Carolina 27611-7687 Telephone [phone] FAX [phone]
An Equal Opportunity Affirmative Action Employer 50% recycled/ l 0% post-consumer paper
contract:
I. Part-time secretarial services shall be defined as one-halftime employment
equaling approximately twenty (20) hours per week and not exceeding eighty (80)
hours per month to be paid from state funds provided in this contract.
(This amendment will allow flexibility on a day-to-day basis limiting accounting for
hours on a monthly basis).
The County agreed to provide for telephone services. However, the Working Group determined
that a dedicated telephone line was needed to support its efforts. The Department has paid for the
installation of a single, dedicated line for the Working Group activities from funds not included in
the contract. The Department offers the following amendment in accordance with condition D of
this contract:
J. The Department agrees to install a single, dedicated telephone line for the
exclusive service to the Working Group. The Agency agrees to pay only the cost
of use and maintenance of this single, dedicated telephone line from the state funds
provided in this contract.
The Department is responsible for ensuring that state funds awarded in this contract are disbursed
and documented in accordance with generally accepted accounting practices and standardized,
reasonable financial statements and reports. The Department offers the following amendment in
accordance with condition D of this contract:
K. The Agency agrees to submit the quarterly financial accounting statements as
provided in Appendix A and titled "Contract V6015 Quarterly Financial
Accounting Statement".
The Working Group requested that the office equipment include a computer and associated office
equipment in support of its activities.
The Department has provided the following office equipment to the Agency for exclusive use by
the Working Group:
FAS# Serial#
Computer: IBM 9956-QBA 131214 23AAFL5
Printer: HP Laser Jet II 123290 280SA18170
Monitor: IBM 8515 NIA 23-AK.895
Typewriter: Olivetti E2500 NIA NIA
The Department has provided this office equipment in addition to the funds provided in this
contract. The Department offers the following amendment in accordance with condition D of this
contract:
L. The Department agrees to provide a computer, printer, monitor, and typewriter for
the exclusive use of activities supporting the Working Group. All equipment will
be returned to the Department upon completion of the project or upon request by
the Department. The Agency agrees to maintain this office equipment from state
funds provided in this contract.
The Working Group requested that sufficient software for computer equipment be provided as
part of the office equipment to support its activities. The Department has provided five software
programs that are considered appropriate for exclusive use by the office. The software packages
require individual licensing charges. These software packages and charges include:
Software Packaie
Word Perfect 6.1 for Windows
Windows 3 .11
Fox Pro
Harvard Graphics
Excel
TOTAL
$279.95
$139.00
$299.00
$299.05
$299 00
$1,317.85
The Department offers the following amendment in accordance with condition D of this contract:
M. The Department agrees to obtain and install software packages including Word
Perfect 6.0, Windows 3.11, Fox Pro, Harvard Graphics, and Excel. The Agency
agrees to reimburse the Department for the licensing charges of $1,317.85 for
these packages from state funds provided in this contract for office equipment or
supplies.
The Working Group has requested that a copier be supplied for its use. The Department does not
have a copier available for the Working Group's use. The Department encourages the Agency to
provide a copier from office equipment funds provided in this contract. The Working Group has
expressed an essential and urgent need for the copier.
The Working Group has requested a fax machine for its use. The Department encourages the
Agency to consider providing a fax machine from funds for office equipment included in this
contract.
The Department is aware that the contract was effective January 1, 1996 (condition C). The
Department is aware that the part-time secretary was hired on March 18, 1996 and the Working
Group office was opened on March 25, 1996. The delay in establishing should result in some
level of unexpended funds that are available to address the proposed amendments.
In accordance with condition C of Contract no. V6015, the Cooperative Agreement is amended
as stated.
Warren County Board of Commissioners
by ____________ _
Agency Representative Signature
Typed Name
Department
NC Department of Environment,
Health and Natural Resources
by _________ _
Department Project Coordinator
Typed Name
APPENDIX A
Contract V6015 Quarterly Financial Accounting Statement
1st Quarter
Office Space
Secretarial Service/Salary (hrs)
Office Equipment
Office Supplies
Utilities
Telephone
Miscellaneous (list)
TOTAL
TOTAL QUARTERLY
TOTAL TO DATE
REMAINING FUNDS
Warren County Financial Officer
William L. Meyer
Department Project Coordinator
January February March
Contract V6015 Quarterly Financial Accounting Statement
2nd Quarter
Office Space
Secretarial Service/Salary (hrs)
Office Equipment
Office Supplies
Utilities
Telephone
Miscellaneous (list)
TOTAL
TOTAL QUARTERLY
TOTAL TO DATE
REMAININGFUNDS
Warren County Financial Officer
William L. Meyer
Department Project Coordinator
April May June
Contract V6015 Quarterly Financial Accounting Statement
3rd Quarter
Office Space
Secretarial Service/Salary (hrs)
Office Equipment
Office Supplies
Utilities
Telephone
Miscellaneous (list)
TOTAL
TOTAL QUARTERLY
TOTAL TO DATE
REMAINING FUNDS
Warren County Financial Officer
William L. Meyer
Department Project Coordinator
July August September
Contract V6015 Quarterly Financial Accounting Statement
4th Quarter
Office Space
Secretarial Service/Salary (hrs)
Office Equipment
Office Supplies
Utilities
Telephone
Miscellaneous (list)
TOTAL
TOT AL QUARTERLY
TOT AL TO DATE
REMAINING FUNDS
Warren County Financial Officer
William L. Meyer
Department Project Coordinator
October November December
State of North Carolina
Department of Environment,
Health and Natural Resources
Division of Solid Waste Management
James B. Hunt, Jr., Governor
Jonathan B. Howes, Secretary
Willi am L. Meyer, Director
April 22, 1996
NA
DEHNR
MEMORANDUM:
-4-y:-
:Ji.:;i'' £_
TO: Henry Lancaster
Dollie Burwell
Ken F erruccio
FROM: Bill Meyer§ )V\
SUBJECT: Provisions for the New Office for the Working Group
The Division has provided the following for the new office as of April 3, 1996:
Computer: IBM 9956-QBA
Printer: HP LaserJet II
Monitor: IBM 8515
Typewriter: Olivetti E2500
FAS#
131214
123290
NIA
NIA
Serial#
23AAFL5
2805Al8170
23-AK895
• This equipment is on loan to the Working Group from the Division.
• Maintenance of this equipment is the responsibility of Warren County
• The November 28, 1995 letter stated that a telephone would be provided within the contract.
However, subsequent discussions with the Working Group indicated that a separate line was
needed for the Working Group because of the dual nature of the office (Working Group support
and collecting of water bills). The Division has paid for the separate telephone line from the $1 . 0
million dollar budget.
• The Division has not been able to provide a copy machine. The county has agreed to provide a
copy machine. A copy machine is essential for the operation of the office and is needed as soon as
possible.
• The software packages included with the computer equipment provided to the Working Group
require individual licensing charges. These charges will be the responsibility of Warren County.
Software packages provided include WordPerfect 6.0 ($279.95); Windows 3.11 ($139.95); Fox
Pro ($299.00); Harvard Graphics ($299.95); Excel ($299.00). Total Cost will be $1 ,317.85.
P.O. Box 27687, Raleigh, North Carolina 27611-7687 Telephone [phone] FAX [phone]
An Equal Opportunity Affirmative Action Employer 50% recycled/ 10% post-consumer paper
TO: Bill Meyer
From: Dwayne Beamon
Subject: Computer Inventory at Warren County
PRINTER: HP LaserJet II Fas# 123290 Ser.# 2805A18170
CPU: IBM 9556-QBA Fas# 131214 Ser# 23AAFL5
Monitor: IBM 8515 Fas# NIA Ser# 23-AK895
Typewriter: Olivetti E2500
State of 1)· th Carolina
Departme~ of Environment,
Health and -Natural Resources
Division of Solid Waste Management
James B. Hunt, Jr., Governor
Jonathan B. Howes, Secretary
William L. Meyer, Director
NA
DEHNR
April 22, 1996
MEMORANDUM:
TO:
FROM:
Henry Lancaster
Bill Meyer1;Y\
SUBJECT: Oversight of Budget/Joint Warren County/State PCB Landfill Working Group
• The Cooperative Agreement provides for office space furniture, equipment and supplies, part-time
secretarial services and access to a reception office, conference room, kitchen, restrooms, and
parking.
• The 11/28/95 letter from Warren County Manager to the Director, Legislative & Intergovernmental
Affairs specifies:
(1) Office space 642 sq2 @$8/fl:2
(2) Secretary part-time
(3) FICA, Insurance & Retirement
( 4) Office equipment, telephone, supplies
$ 5,136.00
10,000.00
3,214.00
6,650.00
• The various agreements/contract does not define "part-time secretarial services".
• The Cooperative Agreement (contract #V6015) between the Department and Warren County
Board of Commissioners in condition "D". states; "this agreement may be amended by the mutual
agreement of both parties. Any amendments shall be in writing and signed by both parties".
P.O. Box 27687, Raleigh, North Carolina 27611-7687 Telephone [phone] FAX [phone]
An Equal Opportunity Affirmative Action Employer 50% recycled/ l 0% post-consumer paper
STATE OF NORTH CAROLINA
COUNTY OF WAKE
CONTRACT NO. V 6015
I
CONTRACTOR'S FEDERAL I.D.
56 -6000348 E
COOPERATIVE AGREEMENT
This COOPERATIVE AGREEMENT is made between the North Carolina Department
of Environment, Health and Natural Resources (Department) and the Warren County Board of
Commissioners (Agency). ·
IT IS AGREED THAT:
A. The Agency will make available office space, furniture, equipment and supplies for a
science advisor and secretary, part-time secretarial services and access to a reception
office, conference room, kitchen, restroom facilities and parking.
B. The Department shall pay the Agency $25,000,00.
C. This Agreement shall be effective for the period beginning January 1, 1996 and ending December 31, 1996.
D. This Agreement may be amended by the mutual agreement of both parties. Any
amendments shall be In writing and signed by both parties.
E. This Agreement may be terminated by either party upon 30 days written notice to the
other party.
F. V, Alfreda Jordan-Wan is designated key personnel for the Agency.
G. w;mam Meyer is designated as the project coordinator for the Department
IN WITNESS WHEREOF, the Agency and the Department of Environment, Health and
Natural Resources have executed this Agreement in duplicate originals, one of which Is retained by
each of the parties. .
WARREN COUNTY BOARD OF COMMISSIONERS
BY ______ ...,..... _____ _
Agency's Signature
NORTH CAROLINA DEPARTMENT Of ENVIRONMENT, HEALTH AND
NATURAL RESOURCES
)-, Jonathan B. Howes, Secretary
Typed Name
~~J..Ci,,_ o~
Department Head's Signature
or Authorized Agent
WITNESS: WITNESS:
Signature fl» ~ature
!'.' tr~, .,\ ~ ~p-.
:-·.·. . . . .. : .
:. ... -l ••· • '-••• • i ._,
MEMO
North Carolina Department of Environment,
Health, and Natural Resources @ PrintedonRecycledPaper
State of North Carolina
Department of Environment,
Health and Natural Resources
Division of Solid Waste Management
James B. Hunt, Jr., Governor
Jonathan B. Howes, Secretary
William L. Meyer, Director
NA
DEHNR
April 22, 1996
MEMORANDUM:
TO: Henry Lancaster
Dollie Burwell
Ken F erruccio
FROM: Bill Meyer§ )v\
SUBJECT: Provisions for the New Office for the Working Group
The Division has provided the following for the new office as of April 3, 1996:
Computer: IBM 9956-QBA
Printer: HP LaserJet II
Monitor: IBM 8515
Typewriter: Olivetti E2500
FAS#
131214
123290
NIA
NIA
Serial#
23AAFL5
2805A18170
23-AK895
• This equipment is on loan to the Working Group from the Division.
• Maintenance of this equipment is the responsibility of Warren County
• The November 28, 1995 letter stated that a telephone would be provided within the contract.
However, subsequent discussions with the Working Group indicated that a separate line was
needed for the Working Group because of the dual nature of the office (Working Group support
and collecting of water bills). The Division has paid for the separate telephone line from the $1 .0
million dollar budget.
• The Division has not been able to provide a copy machine. The county has agreed to provide a
copy machine. A copy machine is essential for the operation of the office and is needed as soon as
possible.
• The software packages included with the computer equipment provided to the Working Group
require individual licensing charges. These charges will be the responsibility of Warren County.
Software packages provided include WordPerfect 6.0 ($279.95); Windows 3.11 ($139.95); Fox
Pro ($299.00); Harvard Graphics ($299.95); Excel ($299.00). Total Cost will be $1,317.85.
P.O. Box 27687. Raleigh. North Carolina 27611-7687 Telephone [phone] FAX [phone]
An Equal Opportunity Affirmative Action Employer 50% recycled/ l 0% post-consumer paper
JOINT WARREN COUNTY AND STATE PCB LANDFILL WORKING GROUP
SUBJECT: EXPENDITURES OF PCB BUDGET
In the absence of an adequate budget by Warren County to furnish and maintain the CP&L office
in a professional manner it is requiring the use of the PCB Working Group budget.
Warren County's budget will be in place for the fiscal year, July 1, 1996 through June 30, 1997
and this budget will replace expenditures out of the PCB budget and will give its prorata share to
the maintenance of the CP&L building.
It is necessary that the office of the PCB Working Group approve this agreement by the signature
of its designee.
Very Truly,
L. C. Cooper
Eco. Dev. Coordinator in charge
ofCP&L Building
FEB 23 '96 09= 19AM EHNR·PUBLIC AFFAIRS · · r-:;2o/Pc.Jb P.1/1
State of North Carolina
Department of Environment,
Health and Natural Resources
Legisla tive & Intergovernmental Affairs
James B. Hunt. Jr., Governor
Jonathan B. Howes. Secretary
NA
DEHNR
Henry M. Lancaster 11, Director
MEMORANDUM
TO: Alfreda Jordan-Webb, County Manager
Warren County, NC
FROM
SUBJECT:
Henry M. Lancaster, II, Co-Chair ~11 ~
Warren County/State Joint PCB Landfill Working Group -Oerical Support
20 February 1996 DATE:
The Co-Chairs asked that I convey their concerns and our joint opinion that four issues be
covered as part of the pending inteIView process related to hiri1:"lg a clerical support person fof
the Working Group.
l. The job candidates should be asked about their experience and ability to take
and prepare minutes of meetings. Absolute transcription is not required, but,
accuracy is important.
2. Job candidates should be asked about their experience and ability to type
technical or scientific data in various fonnats and layouts.
3. Job candidates should also have some degree of familiarity with accessing the
infonnation highway via personal computers.
4. Job candidates must understand that they will provide clerica:l support services
to the Working Group for a maximum of twenty hours a week and thus must be
able to manage their time wisely and stick to priorities. There will be a need for
the clerical support person to work directly with the science advisor(s)
contracted by the Working Group. That support will include facilitating that
persons efforts to become familiar with Warren County and its citizens.
Please do not hesitate to contact me if you have any questions. These items are offered to
assist you in selecting a person to fit the Working Group's needs.
Hlvfi..:rak
CC: L.C. Cooper
Dollie Burwell
Ken Ferruccio
William Meyer
... P.O. Box 27687, Raleigh; North Carolina 27611-7687 Telephone [phone]
,._ c ..... ,_. ,-... ___ ..__,..;,._,-,,..u.--~---,,.....,..,,.., ... ~--'-·~-·
Lucious Hawkins, Chairman
James W. Byrd, V-Chalrman
James D. Holloway
WIiiiam T. Skinner, Ill
Harry M. WIiiiams, Ill
V. Alfreda Jordan-Webb
County Manager
Telephone: [phone]
Bill Meyer
WARREN COUNTY BOARD OF COMMISSIONERS
LORIA D. WILLIAMS, CLERK TO THE BOARD
109 S. HALL STREET
P.O. BOX 619
WARRENTON, NORTH CAROLINA 27589
January 23, 1996
N .C, Department of Environment,
Health Natural Resources
P.O. Box 27687
Raleigh, North Carolina 27611
Subject: Advertisement for Secretary
Dear Mr. Meyer:
Warren County will be advertising for a Secretary to work for the Joint Warren
County/State PCB Landfill Working Group. The ad will be placed in the Warren
Record and the Littleton Observer to run over a two week period, starting January 24,
1996 and ending February 1, 1996.
The deadline for receiving applications will be February 9, 1996. If you know of
anyone who is interested in applying for this secretarial position, please have them
forward their resume to:
Alfreda Jordan-Webb, County Manager
109 S. Hall Street
P.O. Box 619
Warrenton, NC 27589
Fax: [phone]
If you have any questions, please call me at [phone] or L.C. Cooper at (919)
257-3114.
VAJW/gg
cc: L. C. Cooper
1l¥ ,t)dt/Jr
V. Alfreda Jordan-~
County Manager
Lucious Hawkins, Chalnnan
JamH W. Byrd, V-Chalnnan
JamH D. Holloway
WIiiiam T. Skinner, Ill
Harry M. WIiiiams, Ill
V. Alfreda Jordan-Webb
County Manager
Telephone: [phone]
WARREN COUNTY BOARD OF COMMISSIONERS
Ms. Brenda Rivers
LORIA 0. WILLIAMS, CLERK TO THE BOARD
109 S. HALL STREET
P.O. BOX619
WARRENTON, NORTH CAROLINA 27589
January 22, 1996
North Carolina Department of
Environment, Health, & Natural Resources
P.O. Box 27687
Raleigh, NC 27611-7687
Subject: Cooperative Agreement
Dear Ms. Rivers:
Enclosed you will find a signed copy of the Cooperative Agreement made between
North Carolina Department of Environment, Health and Natural Resources and
Warren County, Contract No. V6015.
If you have any questions or if I can be of any assistance, please do not hesitate to
call.
Sincerely,
7/~ ~W&-/Jtr
V. Alfreda Jordan-Webb,
County Manager
STATE OF NORTH CAROLI NA
COUNTY OF WAKE
CONTRACT NO. V 6015
CONTRACTOR'S FEDERAL 1.0.
56 -6000348 E
COOPERATIVE AGREEMENT
This COOPERATIVE AGREEMENT is made between the North Carolina Department
of Environment, Health and Natural Resources (Department) and the Warren County Board of
Commissioners (Agency).
IT IS AGREED THAT:
A.
B.
C.
D.
E.
F.
G.
The Agency will make available office space, furniture, equipment and supplies for a
science advisor and secretary, part-time secretarial services and access to a reception
office, conference room, kitchen, restroom facilities and parking.
The Department shall pay the Agency $25,000.00.
This Agreement shall be effective for the period beginning January 1, 1996 and ending
December 31, 1996.
This Agreement may be amended by the mutual agreement of both parties. Any
amendments shall be in writing and signed by both parties.
This Agreement may be terminated by either party upon 30 days written notice to the
other party.
V. Alfreda Jordan-a designated key personnel for the Agency. Uk'!.+\
'Nilliam Meyer is designated as the project coordinator for the Department.
IN WITNESS WHEREOF, the Agency and the Department of Environment, Health and
Natural Resources have executed this Agreement in duplicate originals, one of which is retained by
each of the parties.
WARREN COUNTY
BOARD OF COMMISSIONERS
V. Alfreda Jordan-Webb
Typed Name
NORTH CAROLINA DEPARTMENT OF
ENVIRONMENT, HEAL TH AND
NATURAL RESOURCES
~ Jonathan B. Howes, Secretary
~~J__ o o~
Department Head's Signature
or Authorized Agent
WITNESS:
~~re
State of North Carolina
Department of Environment,
Health and Natural Resources
Division of Solid Waste Management
James B. Hunt, Jr., Governor
Jonathan B. Howes, Secretary
William L. Meyer, Director
April 29, 1996
MEMORANDUM:
TO: Alfreda Jordan-Webb
County Manager, Warren County
FROM: Bill Meyer
Project Coordinator
PCB Landfill Detoxification
_gA
DEHNR
SUBJECT: Cooperative Agreement for PCB Landfill Detoxification Project
The Department of Environment, Health, and Natural Resources (Department) appreciates the
opportunity to work with Warren County (County) in providing support to the Joint Warren
County/State PCB Landfill Working Group (Working Group). The County's support is essential
to making progress in our joint detoxification efforts.
The purpose of this letter is to share information and clarify issues and responsibilities in
accordance with the Cooperative Agreement (Contract no. V6015) between the Warren County
Board of Commissioners and the Department.
The County has agreed to provide space for Working Group activities at 642 square feet for $8
per square foot for a total of $5,126 for one year. No discussion was initiated with respect to
shared utility payments. In accordance with condition D of the agreement, the Department offers
the following amendment:
H. Utility payments shall be shared on a square footage pro-rated basis. The
Department's share shall be 642 square feet divided by the total square footage of
the building multiplied by 100 to determine the percentage share. The
Department's percentage share shall be multiplied by the total utility cost and this
amount shall be paid from state funds provided in the contract.
The Agency agreed to provide part-time secretarial services. The contract does not define part-
time. The Department offers the following amendment in accordance with condition D of the
P.O. Box 27687, Raleigh, North Carolina 27611-7687 Telephone [phone] . FAX [phone]
An Equal Opportunity Affirmative Action Employer 50% recycled/ l 0% post-consumer paper
contract:
I. Part-time secretarial services shall be defined as one-half time employment
equaling approximately twenty (20) hours per week and not exceeding eighty (80)
hours per month to be paid from state funds provided in this contract.
(This amendment will allow flexibility on a day-to-day basis limiting accounting for
hours on a monthly basis).
The County agreed to provide for telephone services. However, the Working Group determined
that a dedicated telephone line was needed to support its efforts. The Department has paid for the
installation of a single, dedicated line for the Working Group activities from funds not included in
the contract. The Department offers the following amendment in accordance with condition D of
this contract:
J. The Department agrees to install a single, dedicated telephone line for the
exclusive service to the Working Group. The Agency agrees to pay only the cost
of use and maintenance of this single, dedicated telephone line from the state funds
provided in this contract.
The Department is responsible for ensuring that state funds awarded in this contract are disbursed
and documented in accordance with generally accepted accounting practices and standardized,
reasonable financial statements and reports. The Department offers the following amendment in
accordance with condition D ofthis contract:
K. The Agency agrees to submit the quarterly financial accounting statements as
provided in Appendix A and titled "Contract V6015 Quarterly Financial
Accounting Statement".
The Working Group requested that the office equipment include a computer and associated office
equipment in support of its activities.
The Department has provided the following office equipment to the Agency for exclusive use by
the Working Group:
FAS# Serial#
Computer: IBM 9956-QBA 131214 23AAFL5
Printer: HP Laser Jet II 123290 280SA18170
Monitor: IBM 8515 NIA 23-AK895
Typewriter: Olivetti E2500 NIA NIA
The Department has provided this office equipment in addition to the funds provided in this
contract. The Department offers the following amendment in accordance with condition D of this
contract:
L. The Department agrees to provide a computer, printer, monitor, and typewriter for
the exclusive use of activities supporting the Working Group. All equipment will
be returned to the Department upon completion of the project or upon request by
the Department. The Agency agrees to maintain this office equipment from state
funds provided in this contract.
The Working Group requested that sufficient software for computer equipment be provided as
part of the office equipment to support its activities. The Department has provided five software
programs that are considered appropriate for exclusive use by the office. The software p·ackages
require individual licensing charges. These software packages and charges include:
Software Packai:e
Word Perfect 6.1 for Windows
Windows 3 .11
Fox Pro
Harvard Graphics
Excel
TOTAL
Licensini: Chari:es
$279.95
$139.00
$299.00
$299.05
$299 00
$1,317.85
The Department offers the following amendment in accordance with condition D of this contract:
M. The Department agrees to obtain and install software packages including Word
Perfect 6.0, Windows 3.11, Fox Pro, Harvard Graphics, and Excel. The Agency
agrees to reimburse the Department for the licensing charges of $1,317.85 for
these packages from state funds provided in this contract for office equipment or
supplies.
The Working Group has requested that a copier be supplied for its use. The Department does not
have a copier available for the Working Group's use. The Department encourages the Agency to
provide a copier from office equipment funds provided in this contract. The Working Group has
expressed an essential and urgent need for the copier.
The Working Group has requested a fax machine for its use. The Department encourages the
Agency to consider providing a fax machine from funds for office equipment included in this
contract.
The Department is aware that the contract was effective January 1, 1996 (condition C). The
Department is aware that the part-time secretary was hired on March 18, 1996 and the Working
Group office was opened on March 25, 1996. The delay in establishing should result in some
level of unexpended funds that are available to address the proposed amendments.
In accordance with condition C of Contract no. V6015, the Cooperative Agreement is amended
as stated.
Warren County Board of Commissioners
by ___________ _
Agency Representative Signature
Typed Name
Department
NC Department of Environment,
Health and Natural Resources
by _________ _
Department Project Coordinator
Typed Name
APPENDIX A
Contract V6015 Quarterly Financial Accounting Statement
1st Quarter
Office Space
Secretarial Service/Salary (hrs)
Office Equipment
Office Supplies
Utilities
Telephone
Miscellaneous (list)
TOTAL
TOTAL QUARTERLY
TOTAL TO DATE
REMAINING FUNDS
Warren County Financial Officer
William L. Meyer
Department Project Coordinator
January February March
FEB 2~: '%1 C1'3: 1 "3HM EHr·lR · F'UBLI C RFFR IR:3 -----·
State of North Carolina
Department of Environment,
Health and Natural Resources
Legislative s~ Intergovernmental Affairs
James B. Hunt, Jr., Governor
Jonathan 8. Howes, Secretary
Henry M. Lancaster II, Director
NA
DEHNR
tviEMORANDUM
TO:
FROM:
Alfreda Jordan-Webb, County Mar.ager
Warren Couniy, NC
Henry M. Lancaster, IL Co-Chair "1J,n J!tt
SUBJECT: Warren County/State Joint PCB Landfill Worbng Group• Oerical Support
DATE: 20 February 1996
The Co-Chairs asked that I convey their concerns and our joint opinion that four issues be
covered as part of the pending interview process relate-cl to hirir-19 a clerical support p€-rson for
the Wod--Jng Group. ·
l. The job candidates should be asked aoout their experience and a bility to take
and prepare minutes of meetings. Absolute transcription is r.,.:it required, but.
accuracy is important.
2. Job candidates should be asked aoout their experie-r:c:e and ability to type
technical or scientific data in various formats and layouts.
3. Job candidates should also have some degree of fo:miliarity with accessing the
information highway via personal computers.
4. Job candidates must understand that they will provide clerical support services
to the Working Group for a maximum of twenty hours a week and thus must be
able to manage their time wisely and stick to priorities. There will be a need for
the clerical suppaM person to work directly with the science acivisor(s)
contracted by the Working Group. That suppati will include facilitating that
persons efforts to become familiar with Warren County and its citizens.
Please do not hesitate to contact me if you have any questions. These items are offered to
assist you i.n selecting a person to fit th<? Working Group's ne-eds.
HML:rak
CC: L.C. Cooper
Dollie Burwell
Ken Ferruccio
William Meyer
P.O. Box 27687, Raleigh, North Carolina 27611-7687 Telephone [phone]
t:.r"JCI .. ,...,...,,,....1_,-1, 'l~,e, _.,_.., ____ ..................... "'------~.
.,I
Joint Warren County/State PCB Landfill Working Group
February 22, 1996
The Joint Warren County/State PCB Landfill Working Group met on February
22, 1996 in the Grand Jury Room, Warren County Courthouse, Warrenton, NC. Co-
chairs Dollie Burwell and Ken Ferruccio called the meeting to order at 5:20 pm.
Mr. L.C. Cooper moved that the minutes of the January 18, 1996 meeting (not
approved at 2/8/96 meeting due to lack of a quorum) be approved with one small
correction. The motion was seconded and passed.
With regard to the Executive Committee Report in the January 18 minutes, Mr.
Ferruccio said that he did not abstain from the process of dividing the labor.
Mr. L.C. Cooper moved that the minutes of the February 8, 1996 meeting be
approved as written. The motion was seconded and passed.
COMMITTEE REPORTS
Executive Committee
Ms. Burwell reported that the three co-chairs held a conference call to discuss
the secretarial position for the working group. Mr. Lancaster wrote a letter to Warren
County Manager Alfreda Jordan-Webb stating four issues that the working group
wanted covered as part of the interview process. Ms. Burwell said that Ms. Jordan-
Webb had received 30 applications for the position and five were selected to be
interviewed on Friday, February 23. The starting date for the position is March 1,
1996.
Ms. Burwell noted that the new secretary would be working with the two science
advisors, Joel Hirschhorn and Patrick Barnes. She felt that the secretary would be
very busy and would not have time to take and transcribe notes for working group
meetings. She said it was not her understanding that the state people would not take
minutes at working group meetings.
Ms. Billie Elmore moved that the state provide resources for taking minutes and
transcribing them. The motion was seconded and approved.
Ms. Burwell said that Mr. Lancaster had sent letters to the respective boards,
agencies, etc., requesting nominations to serve on the working group. Ms. Daria
Holcomb said that three young people from AmeriCorp were invited to attend but were
unable to come to this meeting. Ms. Deborah Ferruccio suggested that Mr. Jack
Keller, who was a visitor at this meeting, had some expertise to offer from his previous
job and might be a potential member. It was noted that names for the remaining
unfilled positions on the working group had to come from certain agencies, boards, etc.
Ms. Burwell said that people did not have to be members of the working group in order
to offer expertise and support.
•
UNFINISHED BUSINESS
Mr. Cooper asked how the new office was to be listed for telephone purposes
because there would be one telephone with two incoming lines. A general discussion
followed. Members were concerned that callers might be confused with Water Works
and the PCB Working Group using the same line, so Mr. Bill Meyer asked Mr. Cooper
to check on the cost of two completely separate lines. Mr. Cooper is to check on this
cost and let Mr. Meyer know the results.
Mr. Meyer distributed a letter from USEPA stating that SoilTech, one of the pilot
project vendors, had been approved to conduct research and development on the
disposal of PCBs extracted from the landfill. He said that Aquaterra/ETG had not yet
received such approval.
Mr. Meyer said that he had submitted Ms. Burwell's name to be a contact for a
State/EPA effort to receive input on community environmental concerns, including
environmental justice.
Mr. Meyer distributed responses received from Mr. Barnes and Mr. Hirschhorn
concerning the science advisor scope of services. He said that Mr. Hirschhorn's
estimated costs for labor and expenses totaled $145,000; and Mr. Barnes' totaled
$240,900.
A general discussion followed in which various payment options for services
were presented by Mr. Meyer. Ms. Elmore moved that personal service contracts be
issued to each of the science advisors limiting each to $100 per hour up to $100,000.
Each contract would run until June 30, 1997. The motion was seconded and
approved. Mr. Meyer felt that this was a good motion because it reduced the overhead
and gave the working group control of the process. He said he would attach a special
summary regarding the contracts.
Mr. Meyer also said he would provide draft contracts for the science advisors to
the working group co-chairs in time for them to hold a telephone conference on
February 29.
Mr. Meyer distributed a list of the contractors who attended the pre-bid
conference on February 16, 1996, concerning removal of the soil from the PCB landfill
for the pilot projects. He noted that 15 showed up on February 21 for the landfill site
visit. Mr. Meyer said he basically limited the contractors to those in North Carolina
who actually had landfill experience. He also said that Mr. Barnes wanted an air-tight
RFP for the contractor. Mr. Meyer said the RFP needed more clarity, but it did not
need to be so air-tight. He indicated that Mr. Hirschhorn was somewhere in between
the two with regard to the RFP. Mr. Meyer said that he would add some specific
performance standards to the RFP for opening the landfill. When the science advisors
are on board, they can review these.
Mr. Meyer explained to the working group members that the soil removed from
the landfill cannot, by law, go back into the landfill if it is not cleaned to the proper
standards. Any soil not cleaned to the proper standards must be sent off site to an
approved TSCA facility.
Several members of the working group volunteered to get documents distributed
during the course of this meeting to members not present.
ADJOURNMENT
The next meeting will be Thursday, March 7, 1996 at 5 pm.
The meeting concluded at 6:45 pm.
ACTION ITEMS
Minutes submitted by
Pat Williamson
L.C. Cooper will check into the cost of having two completely separate
telephone lines and let Mr. Meyer know the results.
Mr. Meyer will prepare a summary regarding the personal service contracts
for the science advisors.
Mr. Meyer will have a draft contract for the science advisors to the co-chairs
before a scheduled conference call on February 29.
Mr. Meyer will -add some specific performance standards to the RFP for the
opening of the landfill.
Draft Joint Warren County State PCB Landfill Working Group
March 7, 1996 Meeting Minutes
The regular meeting of the Joint Warren County State PCB Landfill Working
Group (Working Group) was called to order at 5:05 PM on Thursday, March 7, 1996
at the Warren County Courthouse, Grand Jury Room by Mr. Ken Ferruccio. The generic
agenda was distributed. However, a quorum was not present. Therefore, no business was
conducted and the meeting served as an information update.
READING AND APPROVAL OF MINUTES
Approval of the February 22, 1996 meeting minutes was tabled until the next
meeting since no quorum was present.
ROLL CALL/INTRODUCTION
Three students from AmeriCorps were present for the meeting: Dinika
Richardson, Jaime Wallace, and Angela G. King.
REPORT OF COMMITTEES
Science Advisors Update
Mr. Bill Meyer reported on the status of the science advisors' contract. He
distributed copies of the contracts for Messrs. Barnes and Hirschhorn. A copy of his
report is attached.
Pilot Scale Project
Mr. Meyer reported that EPA had approved SoilTech's pilot scale study for one
year. A copy of his report is attached. In addition, Mr. Meyer informed the working
group that vendors of six other technologies had requested to conduct bench-scale studies
at no cost. However, the vendors wanted to obtain soil from the landfill to conduct the
studies. Mr. Meyer considered this issue to be a topic for the science advisors to discuss
and resolve.
NEW BUSINESS
Budget
Mr. Meyer stated that the budget for the project was as follows:
$60,000 Utilities
$100,000 Barnes
$100,000 Hirschhorn
$283,000 Pilot-scale study (SoilTech)
$543,000 Total without costs included for pilot-scale study by
ETG/ Aquaterra and sampling.
Mr. Meyer suggested that a formal budget be prepared so that the working group
could strictly monitor the project costs. This effort would be necessary to meet project
goals and objectives within the cost limitations. Mr. Warren asked Mr. Meyer to think of
a mechanism for a subcommittee to monitor time and costs expended by the science
C:\windows\microsoft word\96mar07.doc
PMTyree
.,,
Draft March 7, 1996 Working Group Minutes
Page 2
advisors. Mr. Jim Warren added that the science advisors should first prepare a
technology assessment to determine what potential costs would be associated with full
detoxification efforts. Mr. Meyer added the following recommendations: (1) think
about priorities, look at the Scope of Work, (2) develop work schedule for the science
advisors, and (3) clarify goals and objectives. Mr. Meyer reiterated that the science
advisors were responsible to make recommendations to the working group and the
working group would make the final decisions
ADJOURNMENT
The meeting ended at approximately 6:12 PM. The date of the next meeting is
Thursday, March 28, 1996 at 4:30 PM.
Attachments
Priscilla M. Tyree
North Carolina Department of Environment,
Health and Natural Resources
Division of Solid Waste Management
Recorder
C:\windows\microsoft word\96mar07 .doc
PMTyree
Joint Warren County/State PCB Landfill Working Group
March 28, 1996 Draft Meeting Minutes
The regular meeting of the Joint Warren County/State PCB Landfill Working Group
(Working Group) was called to order at 4:45 pm on Thursday, March 28, 1996 in the Warren
County Courthouse, Grand Jury Room by Ms. Dolly Burwell. The agenda was distributed. A
quorum was not present.
ROLL CALUINTRODUCTIONS
Mere Pittinos, a Duke University student writing a paper on the PCB Landfill issue, was
introduced and welcomed by the Working Group.
Laura Butler was introduced as Secretary Howes' appointee to the Working Group from
the Division of Environmental Management.
READING AND APPROVAL OF MINUTES
The draft minutes from March 7, 1996 were tabled until the next meeting since no quorum
was present (3/7 /96 minutes attached).
REPORTS
Ms. Burwell lead a discussion that reiterated the need to work with the science advisors to
stay focused on making progress for detoxification. Future meetings should be purposeful,
probably not as frequently as currently practiced, and based on work of the science advisors and
the Technical Committee to make recommendations to the full Working Group.
Bill Meyer reported on the status of electrical utility service. A letter has been drafted
from Secretary Howes to the county requesting the county to pay an invoice for $64,341 .15 to
CP&L to initiate construction of utility service (report attached) (letter to County attached).
Bill Meyer submitted a draft letter to the science advisors for initiation of work on the
master plan as defined in the Scope of Work. The Working Group reviewed the letter. Daria
Holcomb moved and Deborah Ferruccio seconded a motion authorizing changes to include:
Draft March 28, 1996 Working Group Minutes
Page2
within two days of receipt of the letter, the science advisors were to submit a response to either
provide an outline of the master plan within two weeks or the full plan within 30 days.
Other changes were to state that the Working Group's secretary would serve as the
primary contact and source of assistance for the Science Advisors, and the letter was to come
from the co-chairs through Bill Meyer (modified letter attached).
Bill Meyer submitted a budget report that included major expenses and Working Group
expenses. Authorized expenditures were discussed and only authorized expenditures are to be
reimbursed. Dolly Burwell requested that the video tapes prior to January 1, 1996 (those paid for
with Working Group funds) be provided to the Working Group's new office for filing and public
access. The purchase of a device to allow use of the small tapes in a standard VCR was
discussed.
UNFINISHED BUSINESS -None Reported
NEW BUSINESS
Bill Meyer said that the bi-annual sampling event was included in the master plan and
should come as a recommendation from the science advisors.
Dolly Burwell said that the new office would/should be prepared in order for the next
Working Group meeting to be held at that location. A map locating the new office is to be
included with the notification of the next meeti~g of the Working Group.
Dolly Burwell noted that the meeting schedule would be determined by the progress made
by the science advisors, and meetings would be scheduled to focus on progress and when needed.
OTHER BUSINESS
Draft March 28, 1996 Working Group Minutes
Page 3
Names and addresses of AmeriCorps students need to be obtained for meeting notices.
The public safety officer nomination needs to be submitted for consideration by the
Working Group.
Reverend Leon White has moved and his new address needs to be identified for adequate
notification.
ADJOURNMENT
The meeting was adjourned at 6pm.
Attachments
--.
JOINT WARREN COUNTY /STATE PCB LANDFILL WORKING GROUP
Office of the Governor
Ms. Monica Porter (for Carolyn Coleman)
116 W. Jones Street
Raleigh, NC 27603
919-715-3522
FAX: [phone]
Office of the Secretary, DEHNR
Mr. Henry Lancaster (Co-Chairman)
PO Box 27687
Raleigh, NC 27611
919-715-4149
FAX: [phone]
Division of Environmental Management (vacant)
Office of the Secretary, Administration
Mr. Tommy Cline
116 W. Jones Street
Raleigh, NC 27603
919-733-4346 (w)
919-469-1056 (h)
FAX: [phone]
Warren County Government
Mr. Lucius Hawkins (County Commission)
Rt 1, Box 6
Warrenton, NC 27589
919-257-4995
Mr. Dennis Retzlaff (Health Department)
544 W. Ridgeway Street
Warrenton, NC 27589
919-257-1185 (w)
919-257-1092 (h)
FAX: [phone]
Public Safety (vacant)
1
Mr. L.C. Cooper
619 Ridgeway Rd
Warrenton, NC 27589
919-257-3928
Rev. A. A. Brown
Rt2
Henderson, NC 27536
919-492-3530
Rev. Leon White
4 7 41 Willeva Drive
Wake Forest, NC 27587
919-870-1223
919-417-4449
Business/ Chamber of Commerce
Religious Community
Rev. Tom Feamster (no current address yet)
Youth
No appointments yet
Grass Roots Environmental Community
Ms. Billie Elmore
530 1 Rolling Hill Road
Sanford, NC 27330
919-77 4-9566
FAX: [phone]
Ms. Nan Freeland
PO Box 1008
Raleigh, NC 27602
919-832-7 491 (w)
919-319-8927 (h)
FAX: [phone]
Mr. Jim Warren
PO Box 61051
Durham, NC 27715
919-490-07 4 7
FAX: [phone]
2
'
Ms. Therese Vick (temporary leave of absence)
PO Box 740
Rich Square, NC 27869
919-539-2728
Mr. Ron Nixon
Institute for Southern Studies
2009 Chapel Hill Rd
Durham, NC 27715
919-419-8311
Private Citizens
Ms. Dollie B. Burwell (Co-Chairman
PO Box 254
Warrenton, NC 27589
919-257-3265 (w)
919-257-1353 (h)
FAX: [phone]
Mr. Kenneth Ferruccio (Co-Chairman)
Rt. 2, Box 163J
Norlina, NC 27563
919-257-2604
Ms. Deborah Ferruccio
Rt 2, Box 163J
Norlina, NC 27563
919-257-2604
Mr. Earl Limer
Rt 4, Box 413
Warrenton, NC 27589
919-257-1674 (h)
919-257-3413
Ms. Daria Holcomb
PO Box 222
Warrenton, NC 27589
919-257-1138
Ms. Bobbie Riley
Rt 4, Box 458
Warrenton, NC 27589
919-257-4645
3
Education
Ms. Patricia Selby
Rt 2, Box 184F
Norlina, NC 27563
919-257-2956 (h)
919-257-5973 (w)
State Legislator (Ex Officio)
Senator Frank W. Ballance, Jr.
PO Box 616
Warrenton, NC 27589
919-257-1012 (w)
919-257-3955 (h)
Mr. William L. Meyer
Division of Solid Waste Management
PO Box 27687
Raleigh, NC 27611-7687
919-733-4996
FAX: [phone]
Staff
4
J
WARRrn COUt~TY
Luolou1 Hswkln&, Chairman
"-"'' W. Byrd, V-Ch1lnHn
JamN D. Holloway
Wlllllffl T. lldnnlf, '"
Harry M. Wlllllml, Ill
V, Alfredl Jof'd1n-Webb
County Manager
TelIpl10M: (11111} 297•:1116
~~~-t Fax : [phone] @e,e,I~-·
'95 Dec 21 11:09
WARREN COUNTY BOARD OF COMMISSIONERS
LORIA D. WILLIAMS, CLERK TO THE BOARD
109 S. MAU. STREET
P.O. BOX 619
WARRENTON, NORTH CAROLINA 27589
Henry M. Lancaster, Director
Legislative & Intergovernmental Affairs
N.C. Department of Environment,
Health Natural Resources
P.O. Box 27687
Raleigh, North Carolina 27611
Dear Mr. Lancaster:
November 28, 1995
Warren County will furnish the State -County PCB working group oflice space for a
secretary including a secretarial desk, chair, filing cabinet and storage space for office
supplies. Office supplies will consist of memographic paper, copy machine, file folders,
pens, pencils and note pads etc. The county will furnish an office for a science advisor
equipped with desk, desk chair, office chairs, file cabinets and telephone. Said space
will '\lso encompass a reception office, conference room, kitchen, ladies and men
restrooms and ample parking space to be shared.
The above-mentioned facilities, supplies, equipment and all utilities are budgeted as
follows:
Office space individual & shared 642 sq. ft. @ 8.00 "'"
=
S S, 126.00
16,000.00 Office secretary, office equipment, supplies
FICA Insurance and Misc. , -= $ 3,874.00
TOTAL $25,000.00
Warren County requests a written commitment from the N.C. Dept. of Environment,
Health and Natural Resources certifying this proposal for the calendar year January 1,
1996 through December 31, 1996 with $25,000.00 to be paid to Warren County upon
execution of an agreement.
Poat-H ,. brand tax transmittal memo 1frl1 'ot page• ►
~rel~&w~
V ~~ Jor~~ebb
County Manager
1/
I STATE OF NORTH CAROLINA
COUNTY OF WAKE
CONTRACT NO. V 6015
'
CONTRACTOR'S FEDERAL 1.0.
56 -6000348 E
COOPERATIVE AGREEMENT
This COOPERATIVE AGREEMENT is made between the North Carolina Department
of Environment, Health and Natural Resources (Department) and the Warren County Board of
Commissioners (Agency).
IT IS AGREED THAT:
A. The Agency will make available office space, furniture, equipment and supplies for a
science advisor and secretary, part-time secretarial services and access to a reception
office, conference room, kitchen, restroom facilities and parking.
B. The Department shall pay the Agency $25,000,00.
C. This Agreement shall be effective for the period beginning January 1, 1996 and ending
December 31, 1996.
D. This Agreement may be amended by the mutual agreement of both parties. Any
amendments shall be in writing and signed by both parties.
E. This Agreement may be terminated by either party upon 30 days written notice to the
other party.
F. V. Alfreda Jordan-Wall is designated key personnel for the Agency.
G. William Meyer is designated as the project coordinator for the Department.
IN WITNESS WHEREOF, the Agency and the Department of Environment, Health and
Natural Resources have executed this Agreement in duplicate originals, one of which is retained by
each of the parties. .
WARREN COUNTY
BOARD OF COMMISSIONERS
BY_~---=----=-:---,------Agency's Signature
Typed Name
WITNESS:
Signature
NORTH CAROLINA DEPARTMENT OF
ENVIRONMENT, HEALTH AND
NATURAL RESOURCES
)-, Jonathan B. Howes, Secretary
~~~ CA. o~ Department Head's Signature
or Authorized Agent
WITNESS: