NCD980602163_19950817_Warren County PCB Landfill_SERB C_PCB Working Group Structure Procedure, 1994 - 1995-OCR

State of North~Corolina Department of Envir onment,
Health and Natura! Resources
Division of Solid Wciste Management
James B. Hunt, Jr., Governor
Jonathan B. Howes, Secretary
William L. Meyer, Director
DEHNR
August 17, 1995
MEMORANDUM
TO: Henry Lancaster
Co-Chair, PCB Working Group
FROM: Pat Williamson ~
SUBJECT: Working Group Membership and Voting Practices
The attached (membership?) list, which Ros provided, is the one we use
to mail out meeting notices, minutes, etc. During the course of the August 9
meeting, I passed out the list to get updates on mailing addresses, phone
numbers, and fax numbers. As you can see, the list came back with all kinds
of notations about who is and who is not a member of the committee. I don't
know who made the notations. The issue of who is and who is not a member of
the committee needs to be resolved. For example, the Rev. Tom Feamster took
Vicki Wesen's place. I don't know who Ron Nixon is. Dollie is under the
impression that Bill Meyer is a member of the committee--he is staff. This
issue does make a difference for both voting and mailing purposes.
There is also a discrepancy concerning voting practices. Sometimes
there is a quorum and sometimes there is not. During the course of the last
meeting, Dollie said that the group had never decided on a quorum.
The attached September 19, 1994 memo from you to the working group
does address membership and voting, but it is not followed. I am concerned
that the membership issue and voting practices could haunt the state at some
future date, and felt that this should be brought to your attention.
Thanks.
P.O. Box 27687 , Raleigh, North Carolina 27611-7687 Telephone [phone] FAX 919-71~3605
An Equal Opportunity Affirmative Action Employer 50% recycled/ l 0% post-consumer paper
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ttULua.~ ~ c~ eP~tA,~ ~I . G.dt1_ ~ _1)': ii:,c jM -L Billie Ehnore er-Lucius Hawkins (YJLQ, ~ -d/t1..&tt.PUl.
5301 Rolling Hill Road Route 1, Box 6 ~ 1 )
Sanford, NC 27330 Warrenton, NC 27589 f-"C:Cf W ,
919/774-9566 919/257-4995
Fax: [phone]
~~oties~:eet ~~~ L j /
Raleigh, 7603 ~ J,
919/733 240
Fax: [phone] ufl
A. Nan Freeland
PO Box 1008
Raleigh, NC 27602
g'$1-• 14'vl
Bill Meyer
401 Oberlin Road
Raleigh, NC 27605
919/733-49962
Fax: [phone]
Dennis Retzlaff
544 W. Ridgeway Street
Warrenton, NC 27589
919/257-1185
Jim Warren
PO Box 61051
Durham, NC 27715
919/490-0747
Dollie B. BurwelJ
POBox254
Warrenton, NC 27589
919/257-3265
Fax: [phone]
Kenneth Ferruccio
Route 2 Box 163J
Norlina, NC 27563
919/257-2604
Vicki Wesen ~ ·,; d_
..limmamtel Episwpal Church X 1 ~ o.r/ It.JC
PO Box 704 '-1,//~ -o_
Wauu1to11; Ne-'27589 < ~t),, /z>dX,,/76.).l,S-
919/257-2049 lf~lv / liJC
21~1?
Tommy Cline
116 W. Jones Street
Raleigh, NC 27603
919/733-4346
Fax: [phone]
Therese Vick
PO Box 740
Rich Square, NC 27869
919/539-2728
Earl Limer
Route 4 Box 413
Warrenton, NC 27589
919/257•1674 h
Fgz '.tffl( ?f £:-
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Deborah Ferruccio
Route 2 Box 1631
Norlina, NC 27563
919/257-2604
Rev. Arthur Brown
Route2
Henderson, NC 27536
919/492-3530
Daria Holcomb
PO Box 222
Warrenton, NC 27589
919/257-1138
L. C. Cooper
619 Ridgeway Road -t:-I ,-/
Warrenton, NC 27589 1,'-J,,, '2.i-7 , 3<-/2%
~.1om ~kv-
fj., '1 ?~x ~o o
~sh~,N G z1~lf°I
P.3/3
Cedri~Terry ~
~o(_
Route ox 12D
Warr nton, NC 27589
Patricia Sbelby 6d 6 y
Route 2 -,~f,l J ~ <f -F
Norlina,~ 27563
919/257-2956
Rev. Leon White
4741 Willeva Drive
Wake Forest, NC 27587
919/847-3047
Ror1 ,,,r{t 'it.OH
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State of North C..9.rolina
Department of'Efiv1ronment,
Health and Natural Resources , 1;~~;?,e1_;•-'•,· Legislative & lnterQOVernmenta! Affairs
James B. Hunt, Jr., Governor
Jonathan B. Howes:'.1Secretary
Henry M. Lancaster IT~Director
M™ORANDUM
DEHNR
iO:
FROM:
Members of the Joint Warren County/State PCB Lcmdfill Working Group
Henry M. Lcmcaster, II ~ fll!_-:Ji;
DATE: September 19, 1994
SUB}ECf: Structural and Procedural Amendments to the Joint Warren County/State
PCB Lcmdfill Working Group
The following represents the approved recommendations adopted by the Working Group at the
September 15th meeting. Please review carefully and inform me of any inconsistencies in
verbiage.
REPRESENTING
Office of the Governor ( 1)
Office of the Secretary, EHNR ( 1)
A. Div. of Environmental Management ( 1)
Office of the Secretary, Administration ( 1)
Warren County Government
A. County Commission ( 1)
B. Health Department ( 1)
C. Public Safety ( 1)
Business/Chamber of Commerce ( 1)
Religious Community (3)
Youth (2)
Grass Roots Environmental Community (4)
Motion Adopted -(Secretary will make his two (2)
appointments in consultation with Working Group)
APPOINTER
Governor Hunt
Secretary Jonathan B. Howes
Secretary Katie G. Dorsett
Commission Chair
Commission Chair
Citizens Group
Citizens Group
Citizens Group, Secretary Howes
P 0 . Box 27687, Raleigh. North Carolina 27611-7687 Telephone [phone]
An Equal Opportunity Affirmative Action Employer 50% rec,-c,ed/ 10% post-cc;1sumer paper
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,-''.~~~~~:::--· Private Citizens (4) -~ · ·
E'.ducation (1)
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State Legislators {Warren County)
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Citizens Group, Commission Chair
Citizens Group/Superintendent of
Schools
Ex Officio (Their Choice)
1
RUlES OF PROCEDURE
JOINT WARREN CX)UNJY/STATE PCB LANDrnL
WORKING GROUP
MISSION STATEMENT
A Evaluate safety of landfill and make recommendations to DEHNR to ensure
institutional controls/procedures/and funding are available to provide long-term
protection of the citizens of Warren County.
II. GOALS/l'ASKS
A (1) Assess current conditions and safety of landfill and make
recommendations to DEHNR for addressing any unsafe condition
identified.
(2) Assess need to remove rainwater from landfill and recommend to DEHNR
the basis and technology for removal or allowing rainwater to remain in the
landfill.
(3) Identify and evaluate technologies for detoxification of landfill and make
recommendations to DEHNR on appropriate and feasible technologies for
detoxification.
(4) Identify and recommend implementation strategy to DEHNR for all
goals/tasks including infrastructure and funding.
(5) DEHNR to implement funded recommendations for long-term maintenance
and, if appropriate, detoxification of the landfill.
ill. OFHCERS
A Co-Chairs. There shall be three (3) Co-Chairs of the Working Group. Two Co-
Chairs shall be members of the Working Group and elected by the members.
One Co-Chair shall be appointed by the Secretary of the North Carolina
Department of Environmental, Health and Natural Resources and shall be a
member of the Working Group. The terms of the current Co-Chair from the
committee shall be for one ( 1) year from the time of adoption of these procedures.
Said terms shall be for one year, and they shall be eligible for re-election. The
Co-Chairs shall decide all points of order and procedure, subject to these rules,
unless directed otherwise by a two-thirds majority of the Working Group in
session at the time. The Co-Chairs shall appoint any committee found necessary
to investigate or study matters before the Working Group.
B. Secretary. A secretary shall be appointed by the Co-chairs of the Working Group
either fr om within or from outside its membership, to hold office during the term of
the secretary of the Department and/or until a successor secretary shall have
been appointed. The secretary shall be eligible for reappointment. The
secretary, subject to the direction of the Co-Chairs and the Working Group, shall
N.
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keep all records, shall conduct all correspondence of the Working Group. The
Secretary shall keep the minutes of every Working Group meeting, which minutes
shall be a public records. The minutes shall show the record of all important facts
pertaining to each meeting and hearing, every resolution acted upon by the
Working Group, and all votes of the Working Group members upon any
resolution or upon the final detennination of any question, indicating the names of
members absent or failing to vote.
MECTINGS
A. Regular Meetings. Meetings of the Working Group shall be held in Warrenton,
North Carolina. provided that if the Co-Chairs so direct, meetings may be held at
any other place in the State. The Working Group may establish a schedule of
regular meetings.
B. Special Meetings. Special meetings of the Working Group may be called at any
time by the Co-Chairs. Meetings may be called by twelve ( 12) or more members
of the Working Group. At least forty-eight (48) hours notice of the time and place
of special meetings shall be given by the secretary or the Co-chairs to each
member of the Working Group; provided that this requirement may be waived by ·
action of a majority of the members.
C. Cancellation of Meetings. Whenever there is no business for the Working Group,
the Co-Chairs may dispense with a meeting by giving notice to all the members
not less than twenty-four (24) hours before the time set for the meeting.
D. Quorum. A Quorum shall consist of a majority of members of the Working Group.
E. Conduct of Meetings. All meetings shall be open to the public. The order of
business shall be open to the public. The order of business shall be as follows:
(a) roll call; (b) reading and approval of the minutes of the previous meeting; (c)
reports of committees; (d) unfinished business; (e) new business. Parliamentary
procedure shall be in compliance with Robert's Rule Of Order.
F. Vote. The vote of a majority of those members present shall be sufficient to
decide matters before the Working Group provided a quorum has been duly
-recorded.
G. Attendance. The Co-Chairs may recommend to the Secretary of the Department
removal of any Working Group member who without an excused absence fails to
attend three (3) consecutive regular meetings.
H. Membership. Members of the Working Group shall serve for a term of two (2)
years and shall be eligible for re-election by a process at the discretion of the
Working Group.
V.
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REPORTS .f.,.~:.,,..,.,,,-. .,...... ;:::;:,,_ .. ,.-, ~ .,._i,, ... ,.,.__ Jo ..........
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Copies of rok!{it~.will be distributed to all Working Group members, the County
Manager, meml>ers of the State Legislator that represent Warren County, the Secretary
of the North Carolina Department Environment, Health and Natural Resources and the
Governor. Periodic progress reports will be submitted as deemed necessary by the
Working Group or Co-Chairs.
VI. AMENDMENTS
In order to amend these procedures, there must be 15 members of the Working Group in
attendance and a two-third (2/3) affirmative vote; providing, that such amendment shall
have first been presented to the membership in writing at a regular or special meeting
preceding the meeting at which the vote is taken.
.,
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·state of North Carolina
Department of Environment,
Health and Natural Resources
Legislative & Intergovernmental Affairs
James B. Hunt, Jr., Governor
Jonathan B. Howes, Secretary
Henry M. Lancaster II , Director
MEtvfORANDUM
TO:
FROM:
Members of the Joint Warren County/State PCB Landfill Working Group
Herny M. Lancaster, II ~fll(__:;Ji;
DATE: September 19, 1994
SUBJECf: Structural and Procedural Amendments to the Joint Warren County/State
PCB Landfill Working Group
The following represents the approved recommendations adopted by the Working Group at the
September 15th meeting. Please review carefully and inform me of any inconsistencies in
verbiage.
REPRESENTING
Office of the Governor ( 1)
Office of the Secretary, EHNR ( 1)
A Div. of F.nvironmental Management ( 1)
Office of the Secretary, Administration ( 1)
Warren County Government
A County Commission ( 1)
B. Health Department ( 1)
C. Public Safety ( 1)
Business/Chamber of Commerce ( 1)
Religious Community (3)
Youth (2)
Grass Roots F.nvironmental Community (4)
Motion Adopted -(Secretary will make his two (2)
appointments in consultation with Working Group)
APPOINTER
Governor Hunt
Secretary Jonathan B. Howes
Secretary Katie G. Dorsett
Commission Chair
Commission Chair
Citizens Group
Citizens Group
Citizens Group, Secretary Howes
P.O. Box 27687, Raleigh, North Carolina 27611-7687 Telephone [phone]
An Equal Opportunity Affirmative Action Employer 50% recycled/ 10% post-consumer paper
Private Citizens (4)
Education (I)
State Legislators N/arren County)
Citizens Group, Commission Chair
Citizens Group/Superintendent of
Schools
Ex Officio (Their Choice)
Private Citizens (4)
Education ( 1)
State Legislators N/arren County)
Citizens Group, Commission Chair
Citizens Group/Superintendent of
Schools
Ex Officio (Their Choice)
RULES OF PROCEDURE
JOINT WARREN COUNIY/STATE PCB LANDFil.L
WORKING GROUP
1 MISSION STATEMENT
A Evaluate safety of lcmdfill cmd make recommendations to DEHNR to ensure
institutional controls/procedures/cmd funding are available to provide long-term
protection of the citizens of Warren County.
II. GOALS/fASKS
A (1) Assess current conditions cmd safety of lcmdfill cmd make
recommendations to DEHNR for addressing cmy unsafe condition
identified.
(2) Assess need to remove rainwater from lcmdfill cmd recommend to DEHNR
the basis cmd technology for removal or allowing rainwater to remain in the
lcmdfill.
(3) Identify cmd evaluate technologies for detoxification of lcmdfill cmd make
recommendations to DEHNR on appropriate cmd feasible technologies for
detoxification.
(4) Identify cmd recommend implementation strategy to DEHNR for all
goals/tasks including infrastructure cmd funding.
(5) DEHNR to implement funded recommendations for long-term maintencmce
cmd, if appropriate, detoxification of the lcmdfill.
m. omcrns
A.
B.
Co-Chairs. There shall be three (3) Co-Chairs of the Working Group. Two Co-
Chairs shall be members of the Working Group cmd elected by the members.
One Co-Chair shall be appointed by the Secretary of the North Carolina
Department of Environmental, Health cmd Natural Resources cmd shall be a
member of the Working Group. The terms of the current Co-Chair from the
committee shall be for one (1) year from the time of adoption of these procedures.
Said terms shall be for one year, cmd they shall be eligible for re-election. The
Co-Chairs shall decide all points of order cmd procedure, subject to these rules,
unless directed otherwise by a two-thirds majority of the Working Group in
session at the time. The Co-Chairs shall appoint cmy committee found necessary
to investigate or study matters before the Working Group.
Secretary. A secretary shall be appointed by the Co-chairs of the Working Group
either from within or from outside its membership, to hold office during the term of
the secretary of the Department cmd/or until a successor secretary shall have
been appointed. The secretary shall be eligible for reappointment. The
secretary, subject to the direction of the Co-Chairs cmd the Working Group, shall
keep all records, shall conduct all correspondence of the Working Group. The
Secretary shall keep the minutes of every Working Group meeting, which minutes
shall be a public records. The minutes shall show the record of all important facts
pertaining to each meeting and hearing, every resolution acted upon by the
Working Group, and all votes of the Working Group members upon any
resolution or upon the final determination of any question, indicating the names of
members absent or failing to vote.
N. MEETINGS
A Regular Meetings. Meetings of the Working Group shall be held in Warrenton,
North Carolina, provided that if the Co-Chairs so direct, meetings may be held at
any other place in the State. The Working Group may establish a schedule of
regular meetings.
B. Special Meetings. Special meetings of the Working Group may be called at any
time by the Co-Chairs. Meetings may be called by twelve ( 12) or more members
of the Working Group. At least forty-eight (48) hours notice of the time and place
of special meetings shall be given by the secretary or the Co-chairs to each
member of the Working Group; provided that this requirement may be waived by
action of a majority of the members.
C. Cancellation of Meetings. Whenever there is no business for the Working Group,
the Co-Chairs may dispense with a meeting by giving notice to all the members
not less than twenty-four (24) hours before the time set for the meeting.
D. Quorum. A Quorum shall consist of a majority of members of the Working Group.
E. Conduct of Meetings. All meetings shall be open to the public. The order of
business shall be open to the public. The order of business shall be as follows:
(a) roll call; (b) reading and approval of the minutes of the previous meeting; (c)
reports of committees; (d) unfinished business; (e) new business. Parliamentary
procedure shall be in compliance with Robert's Rule Of Order.
F. Vote. The vote of a majority of those members present shall be sufficient to
decide matters before the Working Group provided a quorum has been duly
recorded.
G. Attendance. The Co-Chairs may recommend to the Secretary of the Department
removal of any Working Group member who without an excused absence fails to
attend three (3) consecutive regular meetings.
H. Membership. Members of the Working Group shall serve for a term of two (2)
years and shall be eligible for re-election by a process at the discretion of the
Working Group.
keep all records, shall conduct all correspondence of the Working Group. The
Secretcny ·shall keep the minutes of every Working Group meeting, which minutes
shall be a public records. The minutes shall show the record of all important facts
pertaining to each meeting and hearing, every resolution acted upon by the
Working Group, and all votes of the Working Group members upon any
resolution or upon the final determination of any question, indicating the names of
members absent or failing to vote.
N. MECTINGS
A Regular Meetings. Meetings of the Working Group shall be held in Warrenton,
North Carolina, provided that if the Co-Chairs so direct, meetings may be held at
any other place in the State. The Working Group may establish a schedule of
regular meetings.
B. Special Meetings. Special meetings of the Working Group may be called at any
time by the Co-Chairs. Meetings may be called by twelve ( 12) or more members
of the Working Group. At least forty-eight (48) hours notice of the time and place
of special meetings shall be given by the secretcny or the Co-chairs to each
member of the Working Group; provided that this requirement may be waived by
action of a majority of the members.
C. Cancellation of Meetings. Whenever there is no business for the Working Group,
the Co-Chairs may dispense with a meeting by giving notice to all the members
not less than twenty-four (24) hours before the time set for the meeting.
D. Quorum. A Quorum shall consist of a majority of members of the Working Group.
E. Conduct of Meetings. All meetings shall be open to the public. The order of
business shall be open to the public. The order of business shall be as follows:
(a) roll call; (b) reading and approval of the minutes of the previous meeting; (c)
reports of committees; (d) unfinished business; (e) new business. Parliamentcny
procedure shall be in compliance with Robert's Rule Of Order.
F. Vote. The vote of a majority of those members present shall be sufficient to
decide matters before the Working Group provided a quorum has been duly
· recorded.
G. Attendance. The Co-Chairs may recommend to the Secretcny of the Department
removal of any Working Group member who without an excused absence fails to
attend three (3) consecutive regular meetings.
H. Membership. Members of the Working Group shall serve for a term of two (2)
years and shall be eligible for re-election by a process at the discretion of the
Working Group.
V. REPORTS
Copies of minutes will be distributed to all Working Group members, the County
Manager, members of the State Legislator that represent Warren County, the Secretmy
of the North Carolina Department F.nvironment, Health and Natural Resources and the
Governor. Periodic progress reports will be submitted as deemed necessmy by the
Working Group or Co-Chairs.
VI. AMENDMENTS
In order to amend these procedures, there must be 15 members of the Working Group in
attendance and a two-third (2/3) affirmative vote; providing, that such amendment shall
have first been presented to the membership in writing at a regular or special meeting
preceding the meeting at which the vote is taken.
The attached is a current listing of the PCB Working Group members. Some
members, such as Patricia Selby, did not become members until later in the process.
Bill Meyer started out as a member, but is now staff. If your name is checked off under
a given date, you were present at that meeting. In a few cases (noted below), there was
no signup sheet with the minutes, so I reviewed the minutes and checked off the
names of those people who made some comment during the meeting.
On two occasions, October 12, 1994 and December 8 , 1994, there was an
agenda, but no signup sheet or minutes. There were tape recordings of the October 12
meeting, but nothing for the December 8 meeting (it may have been cancelled).
Signup sheets and minutes were available for the following meetings unless
otherwise noted:
*6/21/94
7/19/94
8/23/94
9/15/94
*9/ 19/94
10/12/94
11/3/94
*11/ 11/94
11/ 15/94
*12/8/94
12/15/94
1/18/95
2/16/95
3/9/95
3/23/95
4/6/95
4/27/95
5/18/95
6/1/95
*6/22/95
8/9/95
8/24/95
(special meeting to announce presence of dioxin in some samples -
signup sheet available, but no minutes)
(agenda and tapes available, but no signup sheet or minutes)
(no signup sheet, but reviewed minutes and checked off names of
those people who made comments during the meeting)
(signup sheet available, but no minutes)
(agenda available, but no signup sheet or minutes)
(no signup sheet, but reviewed minutes and checked off names of
those people who made comments during the meeting)
(no signup sheet, but reviewed minutes and checked off names of
those people who made comments during the meeting)
* no tape recordings
(>.J ~:J 0... (_() Ct'. H <I [_._ [_._ <I u H _J i:o ::J 0... Ct'. z: I w E: <I ('-(Y) 1:;:J T"1 If) en -~ I'-Arthur Brown Dollie BuiweU Tommy Cline Carolvn Coleman L. C. Cooper Billie Elmore Deborah Ferrucclo Kenneth Ferruccio A. Nan Freeland Lucius Hawkins Daria Holcomb Earl Umer Bilf Meyer Dennis Ratzlaff Patricia Shelby Cedric Tenv Therese Vick Jim Warren Leon White ; . ~ -::r--:J-~ I~ ~ ~ -::::::. .....9 c:-✓ . ./ ✓ ✓ ✓ ✓ ✓ ✓ j ✓ / ✓ j ✓ / ✓ ✓ ✓ ✓ ✓ -::,-~ I~ ~ ('(') '\(.) -!! -~ t)C> ✓ ✓ ✓ ✓ ../ ./ ✓ ./ ./ ✓ ✓ ✓ ✓ ✓ .J ✓ ✓ ✓ ✓ .I j ✓ ✓ -=t---:r -::r -:::r -:r -=r-T ~ l__sr, 0-a-1--S[_ ; --2:. -<:!'" ,_ Y) <3'-~ t'<) -"' I)<> --,-=::. --:::::.. -1...:::... 0 --n C'( (S'------j / j ./ .I ✓ I ./ ✓ ✓ ✓ ✓ J .I .I ✓ ../ .I J .I .J ./ J J ✓ ./ ./ ✓ ✓ .I .I .I .I ✓ ~ ✓ ✓ J j ./ ✓ j ✓ j .J J J J ✓ ✓ ./ / \() 1() \I) l(') 'If) \I) '\() 1f) )(7 V) ~ cr-~ 0-er er a-~ 1...st:.. ---cr-~ -t,o -9 <S r') ("" 2/C -" ~ ....s -C""6 •~<!" C"1 n{ -------c-( ef) -~ ~ 't)O-l)c -N') -:r-'If) -..9 ✓ ✓ ✓ ./ / ./ ./ ./ / ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ../ ✓ ✓ / ✓ ✓ ✓ / ✓ ✓ .I ./ / ✓ ✓ ,./ ✓ ./ / ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ / ✓ ✓ ./ / ✓ ✓ ✓ .I .I ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ./ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ../ ✓ ~ ✓ ~ ✓ ✓ ✓ .; / ✓ ✓ ✓ ✓ ✓ ✓ ./ ✓ ✓ ✓ / ✓ ✓ ✓ / ✓ .I ✓ ✓ ✓ ✓ ✓ / ✓ / ✓ ✓ / ✓ j j ✓ ✓ ✓ .J ✓ ✓ ✓ ✓ j
PCB LANDFILL
BRIEF HISTORY
In July 1978, the state received the first report of a chemical spill. The spill
material was identified as PCBs on NC 58 in Warren County. PCBs are polychlorinated
biphenyls, a chemical that was widely used as a liquid insulation material in electrical
transformers. The chemicals were banned in 1978.
Eventually, 241 miles of PCB-contaminated roadside were identified in 14
counties. An activated charcoal solution and liquid asphalt were applied along the 241
miles of North Carolina highways where the shoulders had been contaminated with
PCB. This action was taken to temporarily deactivate the PCB to prevent migration
and reduce any hazard to the public.
In December 1978, the state obtained an option on 142 acres of land in Warren
County to use as a disposal site for the PCB-contaminated soil. North Carolina
petitioned EPA to modify its regulations to permit alternative methods of disposal of the
contaminated soil and debris, but EPA denied the petition.
North Carolina and EPA officials signed a cooperative agreement in May 1982
that provided $2.5 million in federal Superfund cleanup money to construct a PCB
landfill in Warren County and clean up the contaminated roadsides. That same
month, the state deeded 120 acres surrounding the landfill site to Warren County as a
buffer zone.
Construction of the landfill began in June 1982. By the end of October, 7,223
truckloads of PCB-contaminated soil had been taken to the landfill. Capping of the
landfill began in November, but bad weather prevented the final soil layer and seeding
of the cap to be completed. Heavy rains in December caused soil erosion on the cap
and bubbles developed in the exposed liner from gas in the landfill (caused by
decomposition of vegetation mixed in soil). The problems were corrected and landfill
completion was scheduled for spring.
Landfill construction resumed in May 1983 and was completed in July.
UPDATE
Staff from the N.C. Division of Solid Waste Management inspect the PCB landfill
monthly to be sure that it remains in good repair (see attached monthly report sheet
for details of what is inspected).
The four monitoring wells at the site and the four surface water monitoring sites
(upstream and downstream on Richneck Creek and an unnamed tributary) are
sampled twice yearly. No PCBs have ever been found in the samples.
In May 1990, the grass and soil on the landfill cap were sampled. No PCBs were
detected in the cap samples. Only one sediment sample from the leachate pond
showed a detectable concentration of PCBs. PCBs were detected at a level of 0.27 ppm
in this sample, which is below the 1.00 ppm cleanup level for PCBs in soil. State
, .
officials think this residue occurred when the pumps in the leachate collection system
were primed after the landfill was closed.
CURRENT STATUS
In 1993, soon after his return to office, Governor Hunt was briefed by state
officials on the status of the landfill. He was told that the contents of the landfill had
not been sampled since it was constructed and that there was water in the landfill that
needed to be checked to find the source and remove it. In March 1993, at the direction
of the governor, state officials met with Warren County officials in a public meeting to
determine what to do about the water. The intent of that meeting was to get
concurrence on extraction of the water, but several citizens expressed an interest in
detoxifying the landfill. Local legislators also said they wanted to ensure the safety of
the landfill. As a result, the NC Department of Environment, Health, and Natural
Resources set up a 16-member working group composed of Warren County citizens
and state officials to make recommendations to the governor about the future
management of the PCB landfill.
The Joint Warren County and State PCB Working Group, which met for the first
time in March 1994, hired Pauline Ewald as a science advisor to work with the group.
The group later approved a plan to sample the PCB landfill.
In late July 1994, surface soil, air, groundwater, surface water, sediment, and
landfill samples were taken by both the state and Ms. Ewald's company, ECO. No
PCBs were found outside of the landfill. However, the laboratory that analyzed the
state's samples detected some dioxins at the ppq (parts per quadrillion) level in three of
the monitoring wells. Opinions varied as to where the dioxins originated.
In September 1994, the working group's membership was increased to 22.
At the request of the working group and with its strong backing, Senator Frank
Balance introduced legislation during the 1995 session of the General Assembly to
appropriate $10 million for cleanup of the PCB landfill. Though this bill was not
enacted, Senator Balance did get the General Assembly to appropriate $1 million from
the Highway Fund for pilot projects to determine the most appropriate technology for
cleanup of the landfill.
The science advisor to the working group recommended base catalyzed
dechlorination (BCD) as a detoxification method. The working group studied the BCD
process and several other possible technologies. The members felt that the BCD ·
process was a suitable technology and would be acceptable to the community because
it could be done on site. The working group is currently working with the state to
select vendors and get the pilot projects started.
The working group is also seeking the services of a science advisor since the
contract with Ms. Ewald expired in June 1995.
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ATTACHMENT 1 I
State of North Carolina
lDepartment of Environment,
Health and Natural Resources
Legislative & Intergovernmental Affairs
James B. Hunt, Jr., Governor
Jonathan B. Howes, Secretary
Henry M. Lancaster II, Director
MEMORANDUM
\ ' ./·
TO: 0oUJE BURWEU., REGISTER 01" DEEDS
KEH FERRUCIO
LUCIOUS HAWKINS, CHAIR, WARREN CoUNTY CoMMISSIOHERS
FRANK BAU..AHCE, STATE SENATOR
FROM:
DATE:
HENRY M. LANCASTER, II
Sl!:PTEMBER 8, 1994
REGARDING: STRUCTURAL AHO PROCl!:DURAL AMEHDMl!:NTS TO THI!: JOINT WARRl!:H CoUNTY AHO STATE
PCB LAHDF'IU. WORKING GROUP
PURSUANT TO CONVERSATIONS HEL.D WITH VARIOUS IHTERl!:STl!:D PARTll!:S CONCERNING THE MAKl!:-UP AND OPERATION OF'
THE WORKING GROUP, I AM O~RIHG THI!: l"OU...OWIHG l"OR YOUR CONSIDERATION:
SUGGESTED COMPOsrrfoH OF' WORKING GROUP
REPRESENTING
0f'F1CE 01" THE GoVERNOR ( I )
0f'F1CE 01" THE Sl!:CRETARY, EHNR ( I )
A. DIVISION 01" EHvlRONMENTAL MAtu.GEMENT ( I )
0f'F1CE 01" THE SECRETARY, ADMINISTRATION (I)
WARREN CoUHTY GOVERNMENT
A. CoUHTY CoMMISSIOH ( I )
IS . HEALTH DEPARTMENT (I)
C. PUBLIC S>J"ETY (I)
8USINESS/CHAMBl!:R 01" CoMMERCE ( I )
RELIGIOUS CoMMUNITY (3)
YOUTH (2)
ENVIRONMENTAL CoMMUHITY (4)
PRIVATE CmZEHS (4)
APPQUiJEB
GoVERNOR HUNT
SECRETARY JONATHAN B . HOWES
Sl!:CRETARY KATIE G. 0oRSETT
CoMMISSION CHAIR
CoMMISSION CHAIR
CmZENS GROUP
CmZENS GROUP
CmZENS GROUP, Sl!:CRETARY HOWES
CmzENs GROUP, CoMMISSION CHAIR
P.O. Box 27687, Raleigh, North Carolina 276 11-7687 Telephone [phone]
An Equal Opportunity Affirmative Action Employer 50% recycled/ 10% post-consumer paper
RULES OF PROCEDURE
JOINT WARREN COUNTY/STAiE PCB LANDFILL
WORKING GROUP
I. MISSION STATEMENT
II. GOALS/TASKS
Ill. OFFICERS
A. CQ:CHAIRS. Co-CHAIRS SHALL BE APPOINTED BY THE SECRETARY OF THE NORTH
CAROLINA DEPARTMENT OF ENVIRONMENT, HEALTH AND NATURAL RESOURCES.
SAID TERMS SHALL BE FOR ONE YEAR, AND THEY SHALL BE ELIOIBLE FOR RE-
APPOINTMENT. THE Co-CHAIRS SHALL DECIDE ALL POINTS OF ORDER AND
PROCEDURE, SUBJECT TO THESE RULES, UNLESS DIRECTED OTHERWISE BY A TWO-
THIRDS MAJORITY OF THE WORKINO GROUP IN SESSION AT THE TIME. THE CO-
CHAIRS SHALL APPOINT ANY COMMITTEES FOUND NECESSARY TO INVESTIOATE OR
STUDY MATTERS BEFORE THE WORKINO GROUP.
8. SECRETARY. A SECRETARY SHALL BE APPOINTED BY THE Co-CHAIRS OF THE
WORKING GROUP EITHER FROM WITHIN OR FROM OUTSIDE ITS MEMBERSHIP, TO
HOLD OFFICE DURING THE TERM OF THE SECRETARY OF THE DEPARTMENT AND/OR
UNTIL A SUCCESSOR SECRETARY SHALL HAVE BEEN APPOINTED. THE SECRETARY
SHALL BE ELIGIBLE FOR REAPPOINTMENT. THE SECRETARY, SUBJECT TO THE
DIRECTION OF THE Co-CHAIRS ANO THE WORKING GROUP, SHALL KEEP ALL
REC6RDS, SHALL CONDUCT ALL CORRESPONDENCE OF THE WORKINO GROUP, AND
SHALL GENERALLY SUPERVISE THE CLERICAL WORK OF' THE WORKINO GROUP.
THE SECRETARY SHALL KEEP THE MINUTES OF EVERY WORKING GROUP MEETING,
WHICH MINUTES SHALL BE A PUBLIC RECORD. THE MINUTES SHALL SHOW THE
RECORD OF ALL IMPORTANT FACTS PERTAINING TO EACH MEETING AND HEARING,
EVERY RESOLUTION ACTED UPON BY THE WORKING GROUP, AND ALL VOTES OF THE
WORKING GROUP MEMBERS UPON ANY RESOLUTION OR UPON THE FINAL
DETERMINATION OF ANY QUESTION, INDICATING THE NAMES OF MEMBERS ABSENT OR
FAILING TO VOTE.
Ill. MEETINGS
A. REOULAR MEETINOS. MEETINGS OF THE WORKING GROUP SHALL BE HELD IN
WARRENTON, NORTH CAROLINA, PROVIDED THAT IF THE Co-CHAIRS SO DIRECT,
MEETINOS MAY BE HELD AT ANY OTHER PLACE IN THE STATE. THE WORKING
GROUP MAY ESTABLISH A SCHEDULE OF REGULAR MEETINGS.
8. SPECIAL MEETINGS. SPECIAL MEETINGS OF' THE WORKING GROUP MAY BE CALLED
AT ANY TIME BY THE Co-CHAIRS. MEETINOS MAY BE CALLED BY TWELVE ( I 2) OR
MORE MEMBERS OF THE WORKING GROUP. AT LEAST FORTY-EIGHT (48) HOURS
NOTICE OF THE TIME AND PLACE OF SPECIAL MEETINOS SHALL BE OIVEN BY THE
SECRETARY OR THE Co-CHAIRS TO EACH MEMBER OF THE WORKINO GROUP;
PROVIDED THAT THIS REQUIREMENT MAY BE WAIVED BY ACTION OF A MAJORITY OF
THE MEMBERS.
C. CANCELLATION Of MEETINOS. WHENEVER THERE IS NO BUSINESS FOR THE
WORKINO GROUP, THE Co-CHAIRS MAY DISPENSE WITH A MEETINO BY GIVINO
D.
E.
NOTICE TO ALL THE MEMBERS NOT LESS THAN lWENTY-FOUR (24) HOURS BEFORE
THE TIME SET FOR THE MEETINO.
OUORUM. A QUORUM SHALL CONSIST OF A MAJORITY OF MEMBERS OF THE
WORKINO GROUP.
CONDUCT Of MEETINGS. ALL MEETINGS SHALL BE OPEN TO THE PUBLIC. THE
ORDER OF BUSINESS SHALL BE OPEN TO THE PUBLIC. THE ORDER OF BUSINESS
SHALL BE AS FOLLOWS: (A) ROLL CALL; (B) READINO AND APPROVAL OF THE
MINUTES OF THE PREVIOUS MEETING; (C) REPORTS OF COMMITTEES; (D)
UNFINISHED BUSINESS; (E) NEW BUSINESS. PARLIAMENTARY PROCEDURE SHALL
BE IN COMPLIANCE WITH ROBERTS RULE Of ORDER.
F. ~-THE VOTE OF A MAJORITY OF THOSE MEMBERS PRESENT SHALL BE
SUFFICIENT TO DECIDE MATTERS BEFORE THE WORKINO GROUP PROVIDED A
QUORUM HAS BEEN DULY RECORDED.
IV. REPORTS
COPIES OF MINUTES WILL BE DISTRIBUTED TO ALL MEMBERS, THE COUNTY MANAGER, THE
SECRETARY OF ENVIRONMENT, HEALTH ANO NATURAL RESOURCES AND THE GOVERNOR.
PERIODIC PROGRESS REPORTS WILL BE SUBMITTED AS DEEMED NECESSARY BY THE
WORKING GROUP OR Co-CHAIRS.
V. AMENDMENfS
THESE RULES MAY, WITHIN THE LIMITS ALLOWED BY LAW, BE AMENDED AT ANY TIME BY AN
AFFIRMATIVE VOTE OF NOT LESS THAN lWELVE ( I 2) VOTINO MEMBERS OF THE WORKING
GROUP, PROVIDED THAT SUCH AMENDMENT SHALL HAVE FIRST BEEN PRESENTED TO THE
MEMBERSHIP IN WRmNo AT A REOULAR OR SPECIAL MEETINO PRECEDINO THE MEETING AT
WHICH THE VOTE IS TAKEN.
.,. State of North Carolina
bepartment of Environment,
Health and Natural Resources
Legislative & Intergovernmental Affairs
James B. Hunt, Jr., Governor
Jonathan B. Howes, Secretary
Henry M. Lancaster II, Director
MEMORANDUM
-~rA
DEHNR
TO:
FROM:
MEMBERS OF THE JOINT WARREN COUNTY/STATE PCB LANDFILL WORKING GROUP
HENRY M. LANCASTER, 11-d/vtl.
DATE: SEPTEMBER 08, I 994
SUBJECT: STRUCTURAL ANO PROCEDURAL AMENDMENTS TO THE JOINT WARREN COUNTY/STATE
PCB LANDFILL WORKING GROUP
PURSUANT TO CONVERSATIONS HELO WITH Co-CHAIRS DOLLIE BURWELL ANO KEN FERRUCIO ANO OTHER
INTERESTED PARTIES CONCERNING THE MAKE-UP ANO OPERATION OF THE WORKINO GROUP, THE FOLLOWING
IS OFFERED FOR YOUR CONSIDERATION, COMMENT ANO ACTION AT THE SEPTEMBER I 5, 1994 MEETING:
SUGGESTED COMPOSmON OF WoRKINO GROUP
REPRESENTING
OFFICE OF THE GOVERNOR ( I ) .
OFFICE OF THE SECRETARY, EHNR (I)
A. DIV. OF ENVIRONMENTAL MANAoEMENT (I)
OFFICE OF THE SECRETARY, ADMINISTRATION ( l)
WARREN COUNTY GOVERNMENT
A . COUNTY COMMISSION ( I )
B . HEALTH DEPARTMENT ( I )
C. PUBLIC SAFETY ( I )
BUSINESS/CHAMBER OF COMMERCE ( I )
REUOIOUS COMMUNITY (3)
YOUTH (2)
ENVIRONMENTAL COMMUNITY (4)
PRIVATE CmZENS (4)
EDUCATION ( I )
STATE LEGISLATORS <WARREN COUNTY)
GOVERNOR HUNT
SECRETARY JONATHAN B. HOWES
SECRETARY KATIE G. DORSETT
COMMISSION CHAIR
COMMISSION CHAIR
CmZENS GROUP
CmZENS GROUP
CmzENS GROUP, SECRETARY HOWES
CmZENS GROUP, COMMISSION CHAIR
CmZENS GROUP/SUPERINTENDENT OF
SCHOOLS
Ex OFFICIO ITHEIR CHOICE)
P.O. Box 27687 , Raleigh, North Carolina 27611-7687 Telephone [phone]
An Equal Opportunity Affirmative Action Employer 50% recycled/ 10% post-consumer paper
RULES OF PROCEDURE
JOINT WARREN COUNlY/STATE PCB LANDFILL
\NORKJNG GROUP
I
I. MISSION SfATEMENT
A. EVALUATE SAFETY OF LANDFILL AND MAKE RECOMMENDATIONS TO DEHNR TO ENSURE
INSTITUTIONAL CONTROLS/PROCEDURES/AND FUNDINO ARE AVAILABLE TO PROVIDE LONO-
TERM PROTECTION OF THE cmZENS OF WARREN COUNTY.
II. GOALS/f ASKS
A. < I > AsSESS CURRENT CONDmONS AND SAFETY OF LANDFILL AND MAKE
RECOMMENDATIONS TO DEHNR FOR ~DRESSINO Nff UNSAFE CONDmON
IDENTIFIED.
(2) AsSESS NEED TO REMOVE RAINWATER FROM LANDFILL AND RECOMMEND TO DEHNR
THE BASIS AND TECHNOLOOY FOR REMOVAL OR ALLOWINO RAINWATER TO REMAIN IN
THE LANDFILL.
(3) IDENTIFY AND EVALUATE TECHNOLOOIES FOR DETOXIFICATION OF LANDFILL AND
MAKE RECOMMENDATIONS TO DEHNR ON APPROPRIATE AND ECONOMICALLY
FEASIBLE TECHNOLOOIES FOR DETOXIFICATION.
(4) IDENTIFY AND RECOMMEND IMPLEMENTATION STRATEOY TO DEHNR FOR ALL
GOALS/TASKS INCLUDINO INFRASTRUCTURE AND FUNDING.
(5) DEHNR TO IMPLEMENT FUNDED RECOMMENDATIONS FOR LONO-TERM MAINTENANCE
AND, IF APPROPRIATE, DETOXIFICATION OF THE LANDFILL.
Ill. OFFICERS.
A . CO-CHAlRS. THERE SHALL BE THREE (3) Co-CHAIRS OF THE WORKING GROUP. Two Cc,.
CHAIRS SHALL BE MEMBERS OF THE WORKING GROUP AND ELECTED BY THE MEMBERS.
ONE Co-CHAIR SHALL BE APPOINTED BY THE SECRETARY OF THE NORTH CAROLINA
DEPARTMENT OF ENVIRONMENTAL, HEALTH AND NATURAL RESOURCES AND SHALL BE A
MEMBER OF THE WORKINO GROUP. SAID TERMS SHALL BE FOR ONE YEAR, AND THEY
SHALL BE ELIGIBLE FOR REAPPOINTMENT, THE Co-CHAIRS SHALL DECIDE ALL POINTS OF
ORDER AND PROCEDURE, SUBJECT TO THESE RULES, UNLESS DIRECTED OTHERWISE BY A
lWC,.THIRDS MAJORITY OF THE WORKING GROUP IN SESSION AT THE TIME. THE Co-CHAIRS
SHALL APPOINT Nff COMMITTEE FOUND NECESSARY TO INVESTIOATE OR STUDY MATTERS
BEFORE THE WORKINO GROUP.
8. SECRETARY. A SECRETARY SHALL BE APPOINTED BY THE CO-CHAIRS OF THE WORKING
GROUP .EITHER FROM WITHIN OR FROM OUTSIDE ITS MEMBERSHIP, TO HOLD OFFICE
DURINO THE TERM OF THE SECRETARY OF THE DEPARTMENT AND/OR UNTIL A SUCCESSOR
SECRETARY SHALL HAVE BEEN APPOINTED. THE SECRETARY SHALL BE ELIGIBLE FOR
REAPPOINTMENT. THE SECRETARY, SUBJECT TO THE DIRECTION OF THE Co-CHAIRS AND
THE WORKING GROUP, SHALL KEEP ALL RECORDS, SHALL CONDUCT ALL
CORRESPONDENCE OF THE WORKING GROUP. THE SECRETARY SHALL KEEP THE MINUTES
OF EVERY WORKING GROUP MEETING, WHICH MINUTES SHALL BE A PUBLIC RECORDS.
THE MINUTES SHALL SHOW THE RECORD OF ALL IMPORTANT FACTS PERTAININO TO EACH
MEETINO AND HEARINO, EVERY RESOLUTION ACTED UPON BY THE WORKINO GROUP, AND
ALL VOTES OF THE WORKINO GROUP MEMBERS UPON Nff RESOLUTION OR UPON THE
FINAL DETERMINATION OF Nff QUESTION, INDICATINO THE NAMES OF MEMBERS ABSENT OR
FAILING TO VOTE.
"
RULES OF PROCEDURE
JOINT WARREN COUNTY/STAlE PCB LANDFlL.L
WORKING GROUP
I. MISSION SfAlEMENT
A. EVALUATE SAFETY OF LANDFILL AND MAKE RECOMMENDATIONS TO DEHNR TO ENSURE
INSTTTUTIONAL CONTROLS/PROCEDURES/AND FUNDING ARE AVAILABLE TO ·PROVIDE LONG-
TERM PROTECTION OF THE cmzENS OF WARREN COUNTY.
II. GOALS/fASKS
A. AsSESS CURRENT CONDmONS AND SAFETY OF LANDFILL AND MAKE
RECOMMENDATIONS TO DEHNR FOR ~DRESSING ANY UNSAFE CONDITION
IDENTIFIED.
(2) AsSESS NEED TO REMOVE RAINWATER FROM LANDFILL AND RECOMMEND TO DEHNR
THE BASIS AND TECHNOLOOY FOR REMOVAL OR ALLOWING RAINWATER TO REMAIN IN
THE LANDFILL.
(3) IDENTIFY AND EVALUATE TECHNOLOOIES FOR DETOXIFICATION OF LANDFILL AND
MAKE RECOMMENDATIONS TO DEHNR ON APPROPRIATE AND ECONOMICALLY
FEASIBLE TECHNOLOOIES FOR DETOXIFICATION.
(4) IDENTIFY AND RECOMMEND IMPLEMENTATION STRATEGY TO DEHNR FOR ALL
GOALS/TASKS INCLUDING INFRASTRUCTURE AND FUNDING.
(5) DEHNR TO IMPLEMENT FUNDED RECOMMENDATIONS FOR LONG-TERM MAINTENANCE
AND, IF APPROPRIATE, DETOXIFICATION OF THE LANDFILL.
Ill. OFFlCERS
A.
B.
Co-CHAJRS. THERE SHALL BE THREE (3) Co-CHAIRS OF THE WORKING GROUP. Two Co-
CHAIRS SHALL BE MEMBERS OF THE WORKING GROUP AND ELECTED BY THE MEMBERS.
ONE Co-CHAIR SHALL BE APPOINTED BY THE SECRETARY OF THE NORTH CAROLINA
DEPARTMENT OF ENVIRONMENTAL, HEALTH AND NATURAL RESOURCES AND SHALL BE A
MEMBER OF THE WORKING GROUP. SAID TERMS SHALL BE FOR ONE YEAR, AND THEY
SHALL BE ELIGIBLE FOR REAPPOINTMENT, THE Co-CHAIRS SHALL DECIDE ALL POINTS OF
ORDER ANO PROCEDURE, SUBJECT TO THESE RULES, UNLESS DIRECTED OTHERWISE BY A
TWO-THIRDS MAJORITY OF THE WORKING GROUP IN SESSION AT THE TIME. THE Co-CHAIRS
SHALL APPOINT ANY COMMITTEE FOUND NECESSARY TO INVESTIGATE OR STUDY MATTERS
BEFORE THE WORKING GROUP.
SECRETARY. A SECRETARY SHALL BE APPOINTED BY THE CO-CHAIRS OF THE WORKING
GROUP .EITHER FROM WITHIN OR FROM OUTSIDE ITS MEMBERSHIP, TO HOLD OFFICE
DURING THE TERM OF THE SECRETARY OF THE DEPARTMENT ANO/OR UNTIL A SUCCESSOR
SECRETARY SHALL HAVE BEEN APPOINTED. THE SECRETARY SHALL BE ELIGIBLE FOR
REAPPOINTMENT. THE SECRETARY, SUBJECT TO THE DIRECTION OF THE Co-CHAIRS AND
THE WORKING GROUP, SHALL KEEP ALL RECORDS, SHALL CONDUCT ALL
CORRESPONDENCE OF THE WORKING GROUP. THE SECRETARY SHALL KEEP THE MINUTES
OF EVERY WORKING GROUP MEETING, WHICH MINUTES SHALL BE A PUBLIC RECORDS.
THE MINUTES SHALL SHOW THE RECORD OF ALL IMPORTANT FACTS PERTAINING TO EACH
MEETINO ANO HEARINO, EVERY RESOLUTION ACTED UPON BY THE WORKINO GROUP, AND
ALL VOTES OF THE WORKING GROUP MEMBERS UPON ANY RESOLUTION OR UPON THE
FINAL DETERMINATION OF ANY QUESTION, INDICATING THE NAMES OF MEMBERS ABSENT OR
FAILING TO VOTE.
IV. MEETINGS
A. REGULAR MEETINGS. MEETINOS OF THE WORKINO GROUP SHALL BE HELO IN
WARRENTON, NORTH CAROLINA, PROVIDED THAT IF THE Co-CHAIRS SO DIRECT, MEETINOS
MAY BE HELO AT ANY OTHER PLACE IN THE STATE. THE WORKINO GROUP MAY ESTABLISH
A SCHEDULE OF REOULAR MEETINOS.
8 . SPECIAL MEETINGS. SPECIAL MEETINOS OF THE WORKINO GROUP MAY BE CALLED AT
ANY TIME BY THE Co-CHAIRS. MEETINOS MAY BE CALLED BY lWELVE ( I 2) OR MORE
MEMBERS OF THE WORKINO GROUP. AT LEAST FORTY-EIOHT (48) HOURS NOTICE OF THE
TIME AND PLACE OF SPECIAL MEETINOS SHALL BE OIVEN BY THE SECRETARY OR THE Co-
CHAIRS TO EACH MEMBER OF THE WORKINO GROUP; PROVIDED THAT THIS REQUIREMENT
MAY BE WAIVED BY ACTION OF A MA.JORITY OF THE MEMBERS.
C . CANCELUTION Of MEETINOS. WHENEVER ~ERE IS NO BUSINESS FOR THE WORKINO
GROUP, THE Co-CHAIRS MAY DISPENSE WITH A MEETINO BY OIVINO NOTICE TO ALL THE
MEMBERS NOT LESS THAN lWENTY-FOUR (24) HOURS BEFORE THE TIME SET FOR THE
MEETINO.
D. 0UORUM. A QUORUM SHALL CONSIST OF A MA.JORITY OF MEMBERS OF THE WORKINO
GROUP.
E. CONDUCT Of MEETINGS. ALL MEETINOS SHALL BE OPEN TO THE PUBLIC. THE ORDER OF
BUSINESS SHALL BE OPEN TO THE PUBLIC. THE ORDER OF BUSINESS SHAI-L BE AS
FOLLOWS: (A) ROLL CALL; (B) REAOINO ANO APPROVAL OF THE MINUTES OF THE
PREVIOUS MEETINO; (C) REPORTS OF COMMITTEES; (D) UNFINISHED BUSINESS; (E) NEW
BUSINESS. PARLIAMENTARY PROCEDURE SHALL BE IN COMPLIANCE WITH ROBERTS RULE
Of ORDER.
F. YQTE. THE VOTE OF A MA.JORITY OF THOSE MEMBERS PRESENT SHALL BE SUFFICIENT TO
DECIDE MATTERS BEFORE THE WORKINO GROUP PROVIDED A QUORUM HAS BEEN DULY
RECORDED.
G. THE Co-CHAIRS MAY RECOMMEND TO THE SECRETARY OF THE DEPARTMENT REMOVAL OF
ANY WORKINO GROUP MEMBER WHO WITHOUT AN EXCUSED ABSENCE FAILS TO ATTEND
THREE (3) CONSECUTIVE REOULAR MEETINOS.
V. REPORTS
COPIES OF MINUTES WILL BE DISTRIBUTED TO ALL WORKINO GROUP MEMBERS, THE COUNTY
MANAOER, MEMBERS OF THE STATE LEOISLATOR THAT REPRESENT WARREN COUNTY, THE
SECRETARY OF THE NORTH CAROLINA DEPARTMENT ENVIRONMENT, HEALTH ANO NATURAL
RESOURCES ANO THE
GOVERNOR. PERIODIC PROORESS REPORTS WILL BE SUBMITTED AS DEEMED NECESSARY BY THE
WORKINO GROUP OR Co-CHAIRS.
VI. AMENDMENTS
THESE RULES MAY, WITHIN THE LIMITS ALLOWED BY LAW, BE AMENDED AT ANY TIME BY AN
AFFIRMATIVE VOTE OF NOT LESS THAN FIFTEEN ( I 5) VOTINO MEMBERS OF THE WORKINO GROUP,
PROVIDED THAT SUCH AMENDMENT SHALL HAVE FIRST BEEN PRESENTED TO THE MEMBERSHIP IN
WRmNO AT A REOULAR OR SPECIAL MEETINO PRECEDINO THE MEETINO AT WHICH THE VOTE IS
TAKEN.
State of North Carolina
Department of Environment,
Health and Natural Resources
Division of Solid Waste Management
James B. Hunt, Jr., Governor
Jonathan B. Howes, Secretary
William L. Meyer, Director
July 12, 1994
MEMORANDUM
TO: Henry Lancaster
FROM: Bill Meyer
SUBJECT: Suggestions to facilitate a more successful Joint
Warren County and state PCB Landfill Working Group
(I) Establish a mission statement:
Evaluate safety of landfill and make
recommendations to DEHNR to ensure
institutional controls/procedures/and
funding are available to provide
long-term protection of the citizens
of Warren County.
(II) Goals/Tasks
(1) Assess current conditions and safety of landfill
and make recommendations to DEHNR for addressing
any unsafe condition identified.
(2) Assess need to remove rainwater from landfill and
recommend to DEHNR the basis and technology for
removal or allowing rainwater to remain in the
landfill.
(3) Identify and evaluate technologies for
detoxification of landfill and make recommendations
to DEHNR on appropriate and economically feasible
technologies for detoxification.
(4) Identify and recommend implementation strategy
to DEHNR for all goals/tasks including infra-
structure and funding.
(5) DEHNR to implement funded recommendations for
long-term maintenance and, if appropriate,
detoxification of the landfill.
P.O. Box 27687, Raleigh, North Carolina 27611-7687 Telephone [phone] FAX [phone]
An Equal Opportunity Affirmative Action Employer 50% recycled/ l 0% post-consumer paper
(III) Suggested membership of Working Group:
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
11)
12)
13)
14)
15)
Representing
Governor's office
Secretary Howes
Dept. of Administration
owner/operator
Warren Co. Bd. of
Commissioners or
County Manager
Warren Co. Register of Deeds
Warren Co. Health Dept.
or Warren Co. Bd. of Health
Warren Co. Law enforcement
or Emergency Management
Warren Co. Bd. of Education
Warren Co. Religious
Community
Private citizens from
Warren County
"
"
Environmental Groups
Ferruccio
Business owner or operator
16) Science Teacher
Person
Carolyn Coleman-best person but
she must attend and participate
John Humphrey or Henry Lancaster
Steve Metcaff or other
Lucius Hawkins
Alfreda Jordan-Webb
Dollie B. Burwell
Dennis Retzlaff
(appointed by Board of
Commissioners)
(appointed by Board of
Commissioners or Board of
Education)
minority minister or
respected lay person
appointed by religious
community or Ministers Assoc.
Vicki Wesen may be reappointed
appointed by Board of
Commissioners (minority land-
owner)
Joyce Lubber (needs to attend)
Carl Limer
Select either Billie Elmore or
Therese Vick
Select either Ken or Debbie but
not both
Board County Commissioners or
County industries/development
association
Board of Education or Board of
Commissioners
(IV) Ex-Officio Members
Bill Meyer Technical assistance to working group
manage budget for working group
Sharron Rogers Technical assistance to work group
coordinate technical issues with
Science Advisor
Priscilla Tyree Reporter for work group technical
assistance for work group
John Humphrey or
Henry Lancaster
Policy assistance for work group
(V) Options to Membership of Working Group:
(1) Keep existing membership with following additions/or
changes
(2) Private Citizen (minority)
(3) Warren Co. Religious Community
(minority)
(4) Science Teacher (minority)
(5) Business owner or operator
(minority)
(6) Division of Solid Waste Mgmt.
Representatives
(7) Consider new appointments
for those that do not attend
regularly (two consecutive
absences or three total)
Appointed by Board of
Commissioners
Appointed by Warren
Co. Ministers Assoc.
Appointed by Board of
Commissioners or Board
of Education
Board of Commissioners
or County Industry/
Development Assoc.
Ex-Officio Member
Board of County
Commissioners
(8) Total membership is increased to 20.
(VI) The Working Group, as modified, should incorporate as anon-
profit corporation.
Examples of Articles of Incorporation and By-laws for
non-profit corporations enclosed.
(1) New draft of Articles of Incorporation and By-laws for
Warren County PCB Working Group. Needs simplifying-too
many details. (already on word processor in Division of
Solid Waste Management)
(2) Restated charter of College Foundation, Inc. --provided by
Jan Parker's office -Governor's office Boards and
Commissions - a good model for incorporating a group
that is actually named by the Governor.
(3) By-laws of Clean Water and Environment. Project for
Shiloh.
(4) Articles of Incorporation of Citizens for a Clean
Environment.
(5) Articles of Incorporation of Moore Force.
(VII) Copy of blank incorporation documents from Secretary of
state