NCD980602163_19820614_Warren County PCB Landfill_SERB C_Memorandum of Meeting - PreConstruction Conference-OCR

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MEMORANDUM OF MEETING
FROM: R. W. Boone ~
DATE: June 14, 1982
SUBJECT: PCB Waste Disposal Site
Warren County, NC
Pre-construction Conference
A pre-construction conference for the above proj~ct was held at the site
in Warren County, at 10:30 a.m., June 10, 1982. In attendance were:
Bill Phillips -N. C. Department of Crime Control & Public Safety
Russ Edmonston -N. C. Department of Crime Control & Public Safety
M. C. Adams -N. C. Department of Transportation
Bill Rosser -N. C. Department of Transportation
Bryant Haskins -N. C. Department of Human Resources
Bill Meyer -N. C. Department of Human Resources
Tom Kamoski -N. C. Department of Human Resourcbs
T. N. Wilson -N. C. Department of Administration
Brent Crisp -Jim Lineberger Grading & Paving
J. F. Lineberger, Jr. -Jim Lineberger Grading~ Paving
F. B. Rainey -Sverdrup & Parcel
Dan Biechler -Sverdrup & Parcel
Robert Boone -Sverdrup & Parcel
It was agreed that a notice to proceed with construction of the project
would be mailed by Sverdrup & Parcel to the Conttractor on June 10, 1982,
stating that he shall begin work on Monday, June 21, 1982. This will
allow the tenant farmer sufficient time to harvest his wheat on the
site, The Contractor may deliver his equipment to the site prior to
June 21, but should not interfere with the farmrr's operations.
Mr. Meyer stated that it was vital that bhe monitoring wells be
installed as soon as possible after work b gins, as they must be
monitored for approximately one month prio to placement of PCB
materials. Mr. Crisp stated that the Contra¢tor would schedule this
work to begin on June 21. Mr. Karnoski will be the State Representative
for all necessary water monitoring, both gr undwater and stormwater
runoff, during and after construction. It wa stated that results of
water testing will be available in 6 to 8 hour from time of sampling.
Mr. Adams stated that the Department of Transportation was planning to
begin hauling of PCB materials on approximately July 24. This schedule
was acceptable to all. He estimates hauling time at about 20 working
days, using 5 loading machines, and approximately 35 Tandem dumptrucks.
The D.O.T. crews intend to work 10 hour days, and this will require the
Contractor to have equipment available for spreading the material at
least 12 hours per day. Mr. Crisp stated that the Contractor will
ensure that they have sufficient equipment to handle the volume of
material being delivered. The D.O.T. will maintain full radio contact
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MEMORANDUM OF MEETING
PAGE TWO
between their trucks and the site, and will furnish a full
organizational chart of hauling personnel. The~ estimate they will haul
approximately 31,000 cubic yards of material ~rom the roadsides, plus
8,000 cubic yards from the stockpile at Fort I Bragg, for a total of
approximately 39,000 cubic yards of PCB mater~al. They will wet the
material while loading and cover all trucks dµring hauling, but dust
still may be a problem during spreading at. the site. If so, the
Contractor will be responsible for watering.
I Mr. Haskins is designated as the official state spokesman for the
project, with Mr. Edmonston as backup. They will handle all contacts
with the press or the public. They will issue press releases regarding
the project, and will have a toll free number inl the Department of Human
Resources for public information. Mr. Crisp stated that the Contractor
will inform their personnel that any questions f rom the public or press
regarding the project will be directed to the St ate. Sverdrup & Parcel
representatives on the project will also direct any such questions to
Mr. Haskins.
This project is considered very sensitive and there has been public
opposition to its construction. Mr. Phillips s ~ated that the DCC & PS
has contacted the County Sheriff and the Highway JPatrol and they will be
available in case any problems arise. The Stdte will ensure that no
public or press disrupt the Contractor's work I operations. Mr. Crisp
stated that the Contractor will not work under hazardous conditions. I The various State Departments will erect any necessary signs, gates,
etc. to make the site secure.
Mr. Boone and Mr. Biechler were identified J s Sverdrup & Parcel's
representatives on the project. It was made clear that all instructions
to the Contractor will be made only by or throhgh Sverdrup & Parcel's
project representative.
Jim Lineberger, Jr. will be the Contractor's ful{-time representative on
the project, with Brent Crisp periodically. The Contractor intends to
sublet the construction of the monitoring wells,! fence, PVC liners, and
possibly seeding, but subcontractors have not be~n selected as yet. The
Contractor will notify Sverdrup & Parcel as soo~ as subcontractors are
selected.
Soil & Material Engineers, Inc., of Raleigh, NC was identified as the
materials testing agency for the project. They will staff the project
with sufficient personnel to perform all necess ary materials testing,
beginning June 22, 1982. 1
As required by contract, all payments to the Contractor will be made on
a monthly basis, as outlined in the General Conditions. Prior to
submitting his first request for payment, the cohtractor will submit to
Sverdrup & Parcel a schedule showing a breakdown of the contract price
into values of the various · parts of the work, for use in estimating
per cent completion and approving payments to th~ Contractor.
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MEMORANDUM OF MEETING
PAGE THREE
The Contractor
necessary shop
required by the
may be reviewed.
was notified to submit to Sverdrup & Parcel all
drawings, materials certifica~ions, schedules, etc.,
specifications, on a timely basis, in order that they
cc: All Participants
File 7219