NCD003188844_19900801_Carolina Transformer_FRBCERCLA PMCI_Draft Community Relations Suppot Work Plan-OCR

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DRAFT
Community Relations Support
WORK PLAN
Carolina Transformer Superfund Site
August 1, 1990
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DRAFT
Community Relations Support
WORK PLAN
for the
CAROLINA TRANSFORMER SUPERFUND SITE
FAYETIEVILLE, NORTH CAROLINA
EPA WORK ASSIGNMENT 06-4LN3
Prepared for
U.S. Environmental Protection Agency
Region IV
Atlanta, Georgia
Prepared by
B&V WASTE SCIENCE AND TECHNOLOGY CORP
August 1, 1990
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SECTION
Community Relations Support
WORK PLAN
for the
CAROLINA TRANSFORMER SUPERFUND SITE
TABLE OF CONTENTS
PAGE
LO Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
1.1 Background . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
1.2 Statement of Work . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
1.3 Conflict of Interest . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
2.0 Project Approach . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
2.1 Activities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
3.0 Work Schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
4.0 BVWST Community Relations Personnel . . . . . . . . . . . . . . . . . . . . . . . . . 8
5.0 Interviews/Subcontractors/Consultants . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
6.0 Exceptions to the Assignment, Anticipated Problems, Special
Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
7.0 Quality Assurance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
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Community Relations Support
WORK PLAN
Carolina Transformer Superfund Site
Fayetteville, North Carolina
1.0 Introduction
This work plan defines the scope of work and budget for ass1stmg the U.S.
Environmental Protection Agency (EPA) by providing community relations (CR)
support at the Carolina Transformer Superfund site (hereafter referred to as
"Carolina Transformer" or "the site") through the signing of the Record of Decision
(ROD). This work will be conducted under Work Assignment Number 06-4LC2
received by B&V Waste Science and Technology.Corp. (BVWST) from the EPA
under Contract Number 68-W9-0055 (ARCS IV). BVWST will provide CR support
to EPA Region IV under this work assignment. This support will include the
following activities:
A. Preparation of one fact sheet summanzmg the findings of the Remedial
Investigation (RI) at the site and one fact sheet summarizing the Feasibility Study
(FS) and Proposed Plan for the site.
B. Preparation of graphics and provision of logistical support for one availability
session regarding the findings of the RI and one public meeting regarding the
PS/Proposed Plan/public comment period.
C. Preparation and placement of display ads in the appropriate local newspapers
announcing the RI availability session, the PS/Proposed Plan/public comment
period meeting, the extension of the PS/Proposed Plan public comment period
(if necessary), and the signing of the ROD.
D. Development and maintenance of the site mailing list.
1.1 Background
The Carolina Transformer site occupies approximately 4.8 acres, and is situated
directly north of East Fayetteville, North Carolina. It is located at the intersection
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of U.S. Highway 301 and River Road in Cumberland County, North Carolina,
approximately 3,000 feet east of the Cape Fear River.
Carolina Transformer began rebuilding electrical transformers in 1967. During the
course of its operations, Carolina Transformer handled and stored large numbers of
electrical transformers filled with oil containing polychlorinated biphenyls (PCBs ).
Operations ended in the early 1980s, and the site has been vacant since 1986,
however, several abandoned transformers and full, unlabeled, sealed drums remained
on the site.
In 1978, the North Carolina Department of Natural Resources and Community
Development Division of Environmental Management (DEM) documented evidence
showing that two local drinking water wells were contaminated by chlorobenzene, a
PCB-carrying solvent. Subsequent analyses by DEM and EPA have detected PCBs
and chlorobenzene in groundwater, surface water, soil, and sediments near the site.
Because of the high probability of PCBs migrating into the Cape Fear River and the
groundwater, an immediate removal action was carried out in August, 1984.
The cleanup undertaken in this removal action consisted of removing abandoned
transformers and drums, draining PCB-contaminated surface water which had pooled
and soaked into the swampy area of the site, and excavating and solidifying the
remaining PCB oil sludge for off-si_te disposal. Approximately 975 tons of PCB-
contaminated materials were removed from the site, and the excavated site areas
were backfilled with approximately 588 tons of uncontaminated soil.
1.2 Statement of Work
The project approach described in this work plan is based on the statement of work
outlined in EP A's work assignment and discussions with the EPA Remedial Project
Manager, Ms. Michelle Glen, ( 404)-347-7791. The scope of work consists of four
major activities, as identified in the introduction of this work plan. Each activity is
described further in Section 2.1.
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1.3 Conflict of Interest
BVWST certifies that to the best of its knowledge, no organizational or personal
conflicts of interest exist with respect to this work assignment.
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2.0 Project Approach
The project approach for conducting CR activities through the signing of the ROD
at the Carolina Transformer site is discussed in this section. Each project activity is
discussed in Section 2.1, followed by a description of the project deliverables m
Section 2.2.
2.1 Activities
The activities summarized in Section 1.0 are discussed in this section.
2. 1. 1 Activity 1 --Prepare and Distribute Two Fact Sheets to the Site Mailing
Ust
Two fact sheets will be written and produced in conjunction with the availability
session and public meeting. These fact sheets will be printed on recycled paper, will
be six to eight pages in length in the final typeset format, and will contain two to four
graphic illustrations each.
The first fact sheet will summarize the RI, and the second will summarize the FS,
including the various alternatives for site cleanup, and the Proposed Plan. A draft
of the texts for both fact sheets will be submitted to the RPM for comments. These
comments will be incorporated in the final typeset and printed fact sheets.
The cost of the print and production of the fact sheets are included under "Other
Direct Costs, Miscellaneous."
2. 1.2 Activity 2 --Prepare Graphics and Provide Logistical Support for One
Availability Session and One Public Meeting
An availability session will be held to provide information about the results of the RI,
and a public meeting will be held to announce the completion of the FS and to
explain EP A's Proposed Plan for remedial action. Meeting room arrangements,
graphic support (i.e. slides, and poster boards, overhead transparencies) will be
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provided for both the availability session and the public meeting. Presentation
rehearsal for the public meeting will be provided in the EPA Region IV office in
Atlanta. Attendance at the public meeting only will be provided by BVWST.
A court reporter will be retained to attend the public meeting regarding the FS and
record the events of that meeting. A transcript of this meeting will be submitted to
the RPM on receipt from the court reporter.
The cost of the court reporter and transcript is included under "Other Direct Costs,
Miscellaneous."
2.1.3 Activity 3 --Prepare and Place Three to Four Display Ads in the
Appropriate Local Newspapers
At least three newspaper ads will be written and placed in the local newspapers
identified in the Community Relations Plan. These ads will announce the availability
session regarding the RI, announce the public meeting and public comment period
on the FS and Proposed Plan, and announce the signing of the ROD. If the public
comment period on the FS and Proposed Plan is extended, a fourth display ad will
be placed to announce that extension.
The cost of four newspaper ads is included under "Other Direct Costs,
Miscellaneous."
2. 1.4 Activity 4 --Develop and Maintain the Site Malling List
A mailing list of individuals and organizations interested in the site will be compiled
by BVWST. This list will include the names from the contact list in the Community
Relations Plan, as well as any other existing site mailing list provided by EPA.
BVWST will maintain this list by reviewing and updating it prior to each site mailing.
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2.1.5 Additional Activities
If requested by the RPM, BVWST will provide organizational and editing assistance
with the Responsiveness Summary. BVWST will provide this assistance by
summarizing the comments and categorizing them into primary issues to be
addressed, as well as providing editing assistance to the RPM. This activity is not
budgeted under this work assignment and will require additional funding if requested.
During the course of this project, it may become necessary to implement additional
CR activities beyond the scope of this work assignment and plan. In that event, a
work plan amendment and revised budget will be submitted for approval before such
activities are implemented.
2.2 Deliverables
The deliverables for this work assignment will include the items listed below as
specified in the scope of work.
A. Draft Fact Sheet Texts.
B. Typeset Draft Fact Sheet Texts.
C. Final Fact Sheets.
D. Draft Newspaper Ads.
E. Final Newspaper Ads.
F. Graphics for Availability Session and Public Meeting.
G. Original Copy of Public Meeting Transcript.
H. Hard Copy of Site Mailing List and Mailing Labels for Each Mailing.
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3.0 Work Schedule
Work performed under this agreement will coincide with EPA's technical site
activities. Exact dates for the CR deliverables will be determined by the RPM.
Changes to the deliverable schedule will be reported to the RPM in the monthly
status report.
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4.0 BVWST Community Relations Personnel
A. Contractor Community Relations Manager
Marti Shanks, Community Relations Manager (P3)
312/346-3775
B. Project Staff
Melissa Murphy, Community Relations Specialist (P2)
312/346-3775
Elzenie Pruitt, Administrative Assistant (0)
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5.0 Interviews/Subcontractors/Consultants
A court reporter will be retained by BVWST to record and transcribe the events of
the public meeting regarding the FS and Proposed Plan. It is not anticipated that any
subcontractors or consultants will be required under the present scope of work.
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6.0 Exceptions to the Assignment, Anticipated Problems, Special
Requirements
This CR work plan differs in scope and budget from the CR section included in the
technical work plan already submitted to EPA on July 23, 1990. Revised LOE and
other direct cost budgets for CR activities are presented in Tables 6-1 and 6-2. This
work plan is based on discussions on July 23, 1990, with the RPM, and is in
accordance with the level of support and implementation she requested.
Additionally, a revision of the Community Relations Plan was called for in the
original work assignment. During the discussions with the RPM it was deleted as it
was deemed unnecessary at this time.
At this time, nothing is foreseen which may affect the projected LOE hours, budget,
or schedule. Should any such factors arise, or if the current scope of work is
expanded, additional LOE and budget will be necessary. Such changes will require
the approval of the EPA contracting officer.
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FACT SHEETS (2)
GRAPHICS
TABLE 1
BVWST LEVEL OF EFFORT PROJECTIONS
BY TASK
Figure 6-1
ACTIVITY
PUBLIC MEETING SUPPORT
NEWSPAPER ADS (4)
MAILING LIST (2)
PROJECT MANAGEMENT/REPORTING
TOTAL LOE REQUIRED:
TOTAL LOE
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I P-LEVEL
P3
P2
_Q
Total LOE
P3
P2
_Q
Total LOE
P3
_Q
Total LOE
P3
P2
_Q
Total LOE
P2
_Q
Total LOE
P3
_Q
Total LOE
P3
P2
0
I HOURS I
12
68
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80
4
16
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20
16
...1
16
2
8
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10
4
__1l
4
20
_i
20
54
96
34
150
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*
**
BVWST BUDGET
DTHER DIRECT COSTS
(NO OVERHEAD/FEES INCLUDED)
Figure 6-2
ACTIVITY
Fact Sheets (2)*
Graphics (for 2 meetings)
Court Reporter and Transcript
Newspaper Ads (4)
Air Travel: Chicago/Atlanta round trip**
Rental Car (2 days)**
Overnight Stay in Fayetteville (1 night)
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TOTAL COSTS I
COST
$ 2,800.00
180.00
350.00
1,680.00
425.00
135.00
40.00
s,610.00 I
Fact sheet costs include design, layout, typesetting, revisions,
illustrations, and printing.
Government rates will be accessed if available for all travel.
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7.0 Quality Assurance
All of BVWST's work on this contract will be performed in accordance with the
BVWST Quality Assurance Plan, dated March 1989.
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