NC0065307_Inspection_20190806 (2)

DocuSign Envelope ID: A6453667-4C88-4587-ACE2-4A98EFB0350F
ROY COOPED
66crryc+r
K41C fAEL S. REGAN
Secretary
LINDA CULPEPPER
arwtor
Amanda Gapski
Gpm Southeast LLC
1410 Commonwealth Drive
Suite 202
Wilmington, NC 28403
NORTH CAROUNA
Environmental Qual"
August 13, 2019
SUBJECT: Compliance Inspection Report
Scotchman 3303
NPDES WW Permit No. NCO065307
New Hanover County
Dear Permittee:
The North Carolina Division of Water Resources conducted an inspection of the Scotchman 3303 on
8/06/2019. This inspection was conducted to verify that the facility is operating in compliance with the
conditions and limitations specified in NPDES WW Permit No. NC0065307. The findings and comments
noted during this inspection are provided in the enclosed copy of the inspection report entitled
"Compliance Inspection Report". There were no significant issues or findings noted during the inspection and
therefore, a response to this inspection report is not required.
If you should have any questions, please do not hesitate to contact Helen Perez with the Water
Quality Regional Operations Section in the Wilmington Regional Office at 910-796-7215 or via email at
[e-mail].
Sincerely,
EDocuSigned by:
Toµ�cOA,
7F141E73B6F3456... for
Morella Sanchez -King, Regional Supervisor
Water Quality Regional Operations Section
Wilmington Regional Office
Division of Water Resources, NCDEQ
ATTACHMENTS
Cc: Andy Mulvey — electronic copy
Uploaded to laser fiche
North CawEnsDepart mentofEnvironmeatalQua?rty I DiuisionofWater Resources
Wilmington Reg•3iLa-Dffioe 1 127 C.ard5aaiDrive Extenson I Winra:ngton, North; ar•xms2A405
- 910-796-7215

DocuSign Envelope ID: A6453667-4C88-4587-ACE2-4A98EFB0350F
United States Environmental Protection Agency
Form Approved.
EPA Washington, D.C. 20460
OMB No. 2040-0057
Water Compliance Inspection Report
Approval expires 8-31-98
Section A: National Data System Coding (i.e., PCS)
Transaction Code NPDES yr/mo/day Inspection Type Inspector Fac Type
1 IN 1 2 15 I 3 I NCO065307 111 12 I 19/08/06 I17 18 I S I 19 I G I 201 I
211111 I I I I I I II I I I I I I I I I I I I I I I I I I I I I I I II I I I I I r6
Inspection
Work Days Facility Self -Monitoring Evaluation Rating 131 QA ---------------------- Reserved -------------------
671
70 I g 71 I tyI 72 I r I 73 I I 174 751 I I I I I I I80
uI I I i
Section B: Facility Data
Name and Location of Facility Inspected (For Industrial Users discharging to POTW, also include
Entry Time/Date
Permit Effective Date
POTW name and NPDES oermit Number)
02:45PM 19/08/06
19/01/01
Scotchman 3303
1610 US Hwy 421
Exit Time/Date
Permit Expiration Date
Wilmington NC 28401
03:30PM 19/08/06
23/12/31
Name(s) of Onsite Representative(s)/Titles(s)/Phone and Fax Number(s)
Other Facility Data
Andrew T Mulvey//910-508-2960 /
Andrew Thomas Mulvey/ORC/910-798-4453/
Name, Address of Responsible Official/Title/Phone and Fax Number
Contacted
Amanda Gapski,1410 Commonwealth Dr Wilmington NC 28403/Environmental Incident
Manager/910-796-2418/ Yes
Section C: Areas Evaluated During Inspection (Check only those areas evaluated)
Permit Flow Measurement Operations & Maintenance Records/Reports
Self -Monitoring Program Facility Site Review Compliance Schedules Effluent/Receiving Waters
Laboratory
Section D: Summary of Finding/Comments (Attach additional sheets of narrative and checklists as necessary)
(See attachment summary)
Name(s) and Signature(s) of Inspector(s) Agency/Office/Phone and Fax Numbers Date
Helen I PerezE
DocuSigne y: WIRO WQ//910-796-7387/ 8/13/2019
rIC�ne_� �
1 D645B4A39694BE...
Signature of Management Q A Reviewer Agency/Office/Phone and Fax Numbers Date
ocuSigned by:
8/13/2019
Morella Sanchez -King WIRO WQ//910-796-7218/ F04,���� oti
'-- 71`141 E731361`3456...
EPA Form 3560-3 (Rev 9-94) Previous editions are obsolete.
Page#

DocuSign Envelope ID: A6453667-4C88-4587-ACE2-4A98EFB0350F
NPDES yr/mo/day Inspection Type (Cont.)
NCO065307 I11 121 19/08/06 117 18 JCJ
Section D: Summary of Finding/Comments (Attach additional sheets of narrative and checklists as necessary)
A routine compliance inspection of the Scotchman #3303 Retail Store WWTP was conducted on
August 06, 2019. The purpose of the evaluation was to verify that the facility is operating in compliance
with the conditions and limitations specified in Permit NC0065307. Andy Mulvey, ORC, was present
during the inspection.
This facility is a 4000 GPD plant that treats and discharges a combination of domestic wastewater and
softener backwash and RO reject wastewater from a retail store. Too much grease and cleaning
products in the treatment system have been a problem in the past, but with continued monitoring and
education of the retail store staff, these issues have been managed. Currently the plant is averaging a
little over half of its permitted flow.
The generator for the retail store is sized to run the store and the plant. It was damaged during
Hurricane Florence and has not been repaired. Reminder, that it is a permit requirement to maintain
adequate safeguards to prevent the discharge of untreated or inadequately treated wastes during
electrical power failures.
The facility is compliant with the non -discharge permit NC0065307. Please review the comment
sections of the inspection report for more details.
Page#

DocuSign Envelope ID: A6453667-4C88-4587-ACE2-4A98EFB0350F
Permit: NCO065307 Owner - Facility: Scotchman 3303
Inspection Date: 08/06/2019 Inspection Type: Compliance Evaluation
Permit
Yes No NA NE
(If the present permit expires in 6 months or less). Has the permittee submitted a new
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0
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application?
Is the facility as described in the permit?
0
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# Are there any special conditions for the permit?
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0
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Is access to the plant site restricted to the general public?
0
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Is the inspector granted access to all areas for inspection?
0
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Comment: No comment.
Compliance Schedules
Yes No NA NE
Is there a compliance schedule for this facility?
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0
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Is the facility compliant with the permit and conditions for the review period?
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Comment: A review of the DMR reports shows 4 NOVs in 2017 and 1 NOV in 2018 for dai
Enterococci limit noncompliance.
Record Keeping
Yes No NA NE
Are records kept and maintained as required by the permit?
0
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Is all required information readily available, complete and current?
0
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Are all records maintained for 3 years (lab. reg. required 5 years)?
0
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Are analytical results consistent with data reported on DMRs?
0
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Is the chain -of -custody complete?
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Dates, times and location of sampling
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Name of individual performing the sampling
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Results of analysis and calibration
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Dates of analysis
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Name of person performing analyses
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Transported COCs
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Are DMRs complete: do they include all permit parameters?
0❑
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Has the facility submitted its annual compliance report to users and DWQ?
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(If the facility is = or > 5 MGD permitted flow) Do they operate 24/7 with a certified operator
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on each shift?
Is the ORC visitation log available and current?
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Is the ORC certified at grade equal to or higher than the facility classification?
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Is the backup operator certified at one grade less or greater than the facility classification?
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Is a copy of the current NPDES permit available on site?
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Page# 3

DocuSign Envelope ID: A6453667-4C88-4587-ACE2-4A98EFB0350F
Permit: NCO065307 Owner - Facility: Scotchman 3303
Inspection Date: 08/06/2019 Inspection Type: Compliance Evaluation
Record Keeping Yes No NA NE
Facility has copy of previous year's Annual Report on file for review? ❑ ❑ 0 ❑
Comment: Records are organized and complete. COCs are kept electronically and were available but
not reviewed during inspection.
Laboratory
Yes No NA NE
Are field parameters performed by certified personnel or laboratory?
0
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Are all other parameters(excluding field parameters) performed by a certified lab?
0
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# Is the facility using a contract lab?
0
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# Is proper temperature set for sample storage (kept at less than or equal to 6.0 degrees
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Celsius)?
Incubator (Fecal Coliform) set to 44.5 degrees Celsius+/- 0.2 degrees?
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0
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Incubator (BOD) set to 20.0 degrees Celsius +/- 1.0 degrees?
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0
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Comment: The facility contracts with Environmental Chemists, certification #94, for non -field
parameters. The ORC is field certified, certification #5653.
Operations & Maintenance Yes No NA NE
Is the plant generally clean with acceptable housekeeping? 0 ❑ ❑ ❑
Does the facility analyze process control parameters, for ex: MLSS, MCRT, Settleable ❑ ❑ ❑
Solids, pH, DO, Sludge Judge, and other that are applicable?
Comment: The ORC analyzes DO at the MBBR and pH to monitor the amount of sodium bicarbonate
needed for the treatment process.
Flow Measurement - Influent
Yes No NA NE
# Is flow meter used for reporting?
0
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Is flow meter calibrated annually?
0
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Is the flow meter operational?
0
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(If units are separated) Does the chart recorder match the flow meter?
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0
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Comment: The flow meter is due to be calibrated this November. It is located Drior to the MBBR tank
and is used for the flow measurement of the internal Outfall 001A. The discharge for Outfall
001 is the flow of treated domestic wastwaters combined with the softener backwash and
RO reject wastewaters measured from the meter on the RO system.
Grease Removal Yes No NA NE
# Is automatic grease removal present? 0 ❑ ❑ ❑
Is grease removal operating properly? 0 ❑ ❑ ❑
Page# 4

DocuSign Envelope ID: A6453667-4C88-4587-ACE2-4A98EFB0350F
Permit: NCO065307 Owner - Facility: Scotchman 3303
Inspection Date: 08/06/2019 Inspection Type: Compliance Evaluation
Grease Removal Yes No NA NE
Comment: ORC stated that grease has been a problem in the past, but with continual education of
grease trap use to retail staff, it has been managed. The _grease trap pets pumped out every
month.
Septic Tank
Yes No NA NE
(If pumps are used) Is an audible and visual alarm operational?
0
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Is septic tank pumped on a schedule?
0
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Are pumps or syphons operating properly?
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Are high and low water alarms operating properly?
0
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Comment: Tank is pumped approximately every 6 months by Lewis Farms.
Trickling Filter
Yes No NA NE
Is the filter free of ponding?
0
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Is the filter free of leaks at the center column of filter's distribution arms?
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Is the distribution of flow even from the distribution arms?
0
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Is the filter free of uneven or discolored growth?
0
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Is the filter free of sloughing of excessive growth?
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Are the filter's distribution arms orifices free of clogging?
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Is the filter free of excessive filter flies, worms or snails?
0
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Comment: No comment.
Pump Station - Effluent
Yes No NA NE
Is the pump wet well free of bypass lines or structures?
0
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Are all pumps present?
0
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Are all pumps operable?
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Are float controls operable?
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Is SCADA telemetry available and operational?
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0
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Is audible and visual alarm available and operational?
0
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Comment: No comment.
De -chlorination Yes No NA NE
Type of system ? Tablet
Is the feed ratio proportional to chlorine amount (1 to 1)? ❑ ❑ ❑
Is storage appropriate for cylinders? ❑ ❑ 0 ❑
Page# 5

DocuSign Envelope ID: A6453667-4C88-4587-ACE2-4A98EFB0350F
Permit: NCO065307 Owner - Facility: Scotchman 3303
Inspection Date: 08/06/2019 Inspection Type: Compliance Evaluation
De -chlorination Yes No NA NE
# Is de -chlorination substance stored away from chlorine containers? ❑ ❑ 0 ❑
Comment:
Are the tablets the proper size and type? 0 ❑ ❑ ❑
Are tablet de -chlorinators operational? 0 ❑ ❑ ❑
Number of tubes in use?
Comment: The dechlorinator is used because of the chlorine from the RO system backwash
wastewater.
Effluent Sampling
Yes No NA NE
Is composite sampling flow proportional?
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0
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Is sample collected below all treatment units?
0
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Is proper volume collected?
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Is the tubing clean?
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0
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# Is proper temperature set for sample storage (kept at less than or equal to 6.0 degrees
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Celsius)?
Is the facility sampling performed as required by the permit (frequency, sampling type
M
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representative)?
Comment: All samples are grab type as required by the permit. The samples for Outfall 001 are
collected riaht after UV. and for Outfall 001A. it is collected at the wet well.
Disinfection - UV
Are extra UV bulbs available on site?
Are UV bulbs clean?
Is UV intensity adequate?
Is transmittance at or above designed level?
Is there a backup system on site?
Is effluent clear and free of solids?
Comment: The UV system is cleaned once a month.
Effluent Pipe
Is right of way to the outfall properly maintained?
Are the receiving water free of foam other than trace amounts and other debris?
If effluent (diffuser pipes are required) are they operating properly?
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Yes No NA NE
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Comment: Outfall is located at the Northeast Cape Fear River close to the Isabel Holmes Bridqe.
Page# 6

DocuSign Envelope ID: A6453667-4C88-4587-ACE2-4A98EFB0350F
Permit: NC0065307 Owner - Facility: Scotchman 3303
Inspection Date: 08/06/2019 Inspection Type: Compliance Evaluation
Standby Power
Is automatically activated standby power available?
Is the generator tested by interrupting primary power source?
Is the generator tested under load?
Was generator tested & operational during the inspection?
Do the generator(s) have adequate capacity to operate the entire wastewater site?
Is there an emergency agreement with a fuel vendor for extended run on back-up power?
Is the generator fuel level monitored?
Yes No NA NE
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Comment: The generator is sized to run the retail store and the plant. It was damaged during Hurricane
Florence and has not been repaired. Reminder, that it is a permit requirement to maintain
adequate safeguards to prevent the discharge of untreated or inadequately treated wastes
during electrical power failures.
Page# 7