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Home My WebLink AboutWQCS00284_Inspection_20190724DocuSign Envelope ID: 04F8BC93-6F47-489F-B331-B2AF6F13BB03 ROY COOPED Covemar MICHAEL S. R.EGAN Secretary LINDA CULPEPPER OZrNrtpr NORTH CARODNA Environmental Quality August 05, 2019 Steve Hlastala, Superintendent Brunswick County Public Utilities Department PO Box 249 Bolivia, NC 28422-0249 SUBJECT: Compliance Inspection Report Brunswick County Collection System Collection System Permit No. WQCS00284 Brunswick County Dear Permittee: The North Carolina Division of Water Resources conducted an inspection of the Brunswick County Collection System on 7/24/2019. This inspection was conducted to verify that the facility is operating in compliance with the conditions and limitations specified in Collection System Permit No. WQCS00284. The findings and comments noted during this inspection are provided in the enclosed copy of the inspection report entitled "Compliance Inspection Report". There were no significant issues or findings noted during the inspection and therefore, a response to this inspection report is not required. If you should have any questions, please do not hesitate to contact Helen Perez with the Water Quality Regional Operations Section in the Wilmington Regional Office at 910-796-7215 or via email at helen.perez@ncdenr.gov. Sincerely, DocuSigned by: I ONE �Aarrr O�. for 7F141 E73B6F3456... Morelia Sanchez -King, Regional Supervisor Water Quality Regional Operations Section Wilmington Regional Office Division of Water Resources, NCDEQ ATTACHMENTS Cc: Matthew Smith, ORC — electronic copy Uploaded to Laser fiche North CaroLrsgDepartmentofEnvironmeatalQualk%- I DiuisionofWater Resources Wilmington Reg•3iLa- Dffioe l 127 Cardirrei Drive Extensors l V`ilrar:ngton, North Car•o--rs 2-3405 "•• 910-796-7215 Compliance Inspection Report Permit: WQCS00284 Effective: 06/01/13 SOC: Effective: County: Brunswick Region: Wilmington Contact Person: Donald B Dixon Directions to Facility: System Classifications: CS2, Primary ORC: Matthew Joseph Smith Secondary ORC(s): On -Site Representative(s): On -site representative Related Permits: Expiration: 05/31/21 Owner: Brunswick County Expiration: Facility: Brunswick County Collection System Title: Certification: 992242 Steve M. Hlastala Phone: 910-253-2485 Phone: 910-520-0577 910-253-2681 WQCS00277 Town of Ocean Isle Beach - Ocean Isle Beach Collection System WQ0000798 Brunswick County - Shallotte WWTF WQ0006085 Brunswick County - Ocean Isle Beach WWTP WQCSD0530 City of Northwest - Northwest Deemed Municipal Collection System NC0044873 Brunswick County - Carolina Shores WWTP WQCS00202 Brunswick Regional Water and Sewer H2go - Brunswick Regional Water and Sewer Collection System NC0086819 Brunswick County - Northeast Brunswick Regional WWTP WQCS00334 Town of Oak Island - Oak Island Collection System WQCS00340 Town of Holden Beach - Holden Beach Collection System WQCS00333 Town of Leland - Leland Collection System WQ0023693 Brunswick County - West Brunswick Regional WRF WQCS00137 City of Southport - Southport Collection System WQCS00296 Town of Shallotte - Shallotte Collection System WQ0012748 Brunswick County - Sea Trail WWTF Inspection Date: 07/24/2019 Entry Time: 09:OOAM Exit Time: 03:OOPM Primary Inspector: Helen I Perez Phone: 910-796-7387 Secondary Inspector(s): Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling Permit Inspection Type: Collection system management and operation Facility Status: 0 Compliant ❑ Not Compliant Question Areas: Miscellaneous Questions General Sewer & FOG Ordinances Capital Improvement Plan Map Reporting Requirements Inspections Spill Response Plan Spills Lines Pump Stations Page 1 of 8 Permit: WQCS00284 Owner - Facility: Brunswick County Inspection Date: 07/24/2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine (See attachment summary) Page 2 of 8 Permit: WQCS00284 Owner - Facility: Brunswick County Inspection Date: 07/24/2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Inspection Summary: A routine compliance inspection of the Brunswick County Collection System was conducted on July 24, 2019. The purpose of the evaluation was to verify that the facility is operating in compliance with the conditions specified in Permit WQCS00284. Matt Smith, ORC, and Steve Hlastala, Superintendant, Sewer Collections Division and BORC, were present during the inspection. A detailed review of record keeping and documents related to the specific permit requirements was conducted. All documents and materials were organized and made available as requested. Currently, the County is preparing to switch from paper -based documentation to electronic through the Lucity database management system. This system along with SCADA will allow the County to track all aspects of the collection system more efficiently. Nine pump stations were also inspected in the Calabash. Sunset Beach. and Shallotte areas. There is a 5-staff crew responsible for maintenance and repair of pump stations, along with a generator crew that handles the testing, maintenance and repair of all the generators. The County has a grinder pump repair shop to handle the approximately 8000 grinder pumps in the system; three Aquascopes to help the vacuum station crew detect leaks in the 3 vacuum systems; a drone for ROW inspections; 2 CCTV cameras for line inspections; a smoke tester for lines leaks; and available equipment, to include pump trucks, vacuum truck and portable pumps, for spills, repairs and maintenance. The County is compliant with Non -Discharge Permit WQCS00284. Please review the comment section of the inspection report for further details. Page 3 of 8 Permit: WQCS00284 Owner - Facility: Brunswick County Inspection Date: 07/24/2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine General Yes No NA NE Is there a properly designated primary ORC and at least one back-up of proper grade? 0 ❑ ❑ ❑ Are logs being reviewed by the system management or owner on a regular basis? 0 ❑ ❑ ❑ # What is that frequency? Daily # Are there any issues being addressed currently or any in the planning stages? 0 ❑ ❑ ❑ Is there a specific pump failure plan available for all pump stations? ❑ ❑ ❑ Does plan indicate if pump parts/new pumps are in spare parts/equipment inventory? ❑ ❑ ❑ Are new/significantly upgraded pump stations equipped with anti -corrosion materials? ❑ ❑ ❑ Does the permittee have a copy of their permit? ❑ ❑ ❑ # Is permit expiring within the next 6 months? ❑ ❑ ❑ If Yes, has the Permittee applied for renewal? ❑ ❑ ❑ Comment: All of the duplex puma stations have generators and the larger pump stations have a permanent bypass connection. Their on -site inventory includes pumps in various sizes, including complete grinder pump packages, and a grinder pump repair shop. Brunswick County has almost completed phasing out the E-1 pumps and replacing them with centrifical pumps. Currently, smoke testing is being conducted in the northeast region of the county. Sewer and FOG Ordinances Yes No NA NE Is Sewer Use Ordinance (SUO) or other Legal Authority available? ❑ ❑ ❑ Does it appear that the Sewer Use Ordinance is enforced? ❑ ❑ ❑ Is there a Grease Control Program that legally requires grease control devices? ❑ ❑ ❑ What is the standard grease trap cleaning requirement in the FOG ordinance? Is Grease Control Program enforced via periodic inspections/records review? ❑ ❑ ❑ Is action taken against violators? ❑ ❑ ❑ # Have satellite systems adopted an equivalent or more stringent ordinance? ❑ ❑ ❑ Is grease/sewer education program documented with req'd customer distribution? ❑ ❑ ❑ # Are other types of education tools used like websites, booths, special meetings, etc? ❑ ❑ ❑ If Yes, what are they? (This can reduce mailing to annual.) County website. Comment: The Countv's Pretreatment Coordinator is responsible for the Crease control Droaram. He keeps records on the current establishments with grease traps and documents annual inspections. Capital Improvement Plan Yes No NA NE Has a Capital (CIP) or System Improvement Plan been developed and adopted? 0 ❑ ❑ ❑ Is it designated for wastewater only or does it have a dedicated section? ❑ ❑ ❑ Does CIP cover three to five year period of earmarked improvements? ❑ ❑ ❑ Does CIP include description of project area? ❑ ❑ ❑ Does CIP include description of existing facilities? ❑ ❑ ❑ Page 4 of 8 Permit: WQCS00284 Owner - Facility: Brunswick County Inspection Date: 07/24/2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Does CIP include known deficiencies? 0 ❑ ❑ ❑ Does CIP include forecasted future needs? 0 ❑ ❑ ❑ Comment: No comment. Map Yes No NA NE Is there a overall sewer system map? ❑ ❑ ❑ Does the map include: Pipe Type (GS/FM) ❑ ❑ ❑ Pipe sizes ❑ ❑ ❑ Pipe materials (PVC, DIP, etc) ❑ ❑ ❑ Pipe location ❑ ❑ ❑ Flow direction ❑ ❑ ❑ Approximate pipe age ❑ ❑ ❑ Pump station ID, location and capacity ❑ ❑ ❑ # Force main air release valve location & type ❑ ❑ ❑ # Location of satellite connections ❑ ❑ ❑ Is the map being updated for changes/additions within 1 year of activation? 0 ❑ ❑ ❑ Comment: There is a GIS map available as well as paper maps. The GIS map shows all lines, pump stations, manholes and ARVs, including "as builts" details. Reporting Requirements Yes No NA NE # Have there been any sewer spills in the past 3 years? ❑ ❑ ❑ If Yes, were they reported to the Division if meeting the reportable criteria? ❑ ❑ ❑ If applicable, is there documentation of press releases and public notices issued? ❑ ❑ ❑ Is an Annual Wastewater Performance Report being filed with the Division, if required? ❑ ❑ ❑ Is the report being made available to all its sewer customers? 0 ❑ ❑ ❑ # How is it being made available? bill notice to customers, website Comment: Reportable spills, press releases and public notices are available to view electronically and paper copy. Inspections Yes No NA NE Are adequate maintenance records maintained? ❑ ❑ ❑ Are pump stations being inspected at the required frequency? ❑ ❑ ❑ # Is at least one complete functionality test conducted weekly per pump station? ❑ ❑ ❑ Is there a system or plan in place to observe the entire system annually? ❑ ❑ ❑ Is the annual inspection documented? ❑ ❑ ❑ # Does the system have any high -priority lines/locations? ❑ ❑ ❑ Are inspections of HPL documented at least every 6 months? ❑ ❑ ❑ Page 5 of 8 Permit: WQCS00284 Owner - Facility: Brunswick County Inspection Date: 07/24/2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Are new lines being added to the HPL list when found or created? 0 ❑ ❑ ❑ Comment: Lift station crews document weekly inspections in a log kept at each pump station. Any maintenance performed is documented on daily logs. The entire system is observed throughout the year through repairs, line cleaning, inspections, and ROW clearing, but there is not a system in place to document this annual inspection. The County is in the process of switching to a database management system, Lucite, which will allow them to track and document inspection of their entire system more efficiently. Spill Response Action Plan Yes No NA NE Is a Spill Response Action Plan available? ❑ ❑ ❑ Is a Spill Response Action Plan available for all personnel? ❑ ❑ ❑ Does the plan include: 24-hour contact numbers ❑ ❑ ❑ Response time ❑ ❑ ❑ Equipment list and spare parts inventory ❑ ❑ ❑ Access to cleaning equipment ❑ ❑ ❑ Access to construction crews, contractors, and/or engineers ❑ ❑ ❑ Source of emergency funds ❑ ❑ ❑ Site sanitation and cleanup materials ❑ ❑ ❑ Post-overflow/spill assessment ❑ ❑ ❑ Does the Permittee appear to respond within 2 hours of first knowledge of a spill? ❑ ❑ ❑ Comment: No comment Spllls Yes No NA NE Is system free of known points of bypass? ❑ ❑ ❑ If No, describe type of bypass and location Are all spills or sewer related issues/complaints documented? ❑ ❑ ❑ # Are there repeated overflows/problems (2 or more in 12 months) at same location? ❑ ❑ ❑ # If Yes, is there a corrective action plan? 0 ❑ ❑ ❑ Comment: Non -reportable spills and complaints, as well as grinder pump alarms and repairs, are documented and repeated issues are investigated. Lines/Right-of-Ways/Aerial Lines Yes No NA NE Please list the Lines/Right of Ways/Aerial Lines Inspected: Are right-of-ways/easements maintained for full width for access by staff/equipment? ❑ ❑ ❑ If No, give details on temporary access: Is maintenance documented? ❑ ❑ ❑ Are gravity sewer cleaning records available? ❑ ❑ ❑ Has at least 10% of lines older than 5 yrs been cleaned annually? ❑ ❑ ❑ Were all areas/lines inspected free of issues? ❑ ❑ ❑ Page 6 of 8 Permit: WQCS00284 Owner - Facility: Brunswick County Inspection Date: 07/24/2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Comment: No comment. Pump Stations Yes No NA NE Please list the Pump Stations Inspected: Shallotte WWTP lift station Carolina Shores Village ABC Station Shamrock Drive Sunset Beach Vac Station Walgreens-Sunset Blvd Brick Landing Main Stone Chimney Main 211 Hardees # Number of duplex or larger pump stations in system 153 # Number of vacuum stations in system 3 # Number of simplex pump stations in system 8000 # Number of simplex pump stations in system serving more than one building How many pump/vacuum stations have: # A two-way "auto polling" communication system (SCADA) installed? 156 # A simple one-way telemetry/communication system (auto -dialer) installed? 0 For pump stations inspected: Are they secure with restricted access? ❑ ❑ ❑ Were they free of by-pass structures/pipes? ❑ ❑ ❑ Were wet wells free of excessive grease/debris? ❑ ❑ ❑ # Do they all have telemetry installed? ❑ ❑ ❑ Is the communication system functional? ❑ ❑ ❑ Is a 24-hour notification sign posted ? ❑ ❑ ❑ Does the sign include: Owner Name? ❑ ❑ ❑ Pump station identifier? ❑ ❑ ❑ # Address? ❑ ❑ ❑ Instructions for notification? ❑ ❑ ❑ 24-hour emergency contact numbers? ❑ ❑ ❑ Are audio and visual alarms present? ❑ ❑ ❑ Are audio and visual alarms operable? ❑ ❑ ❑ # Is there a backup generator or bypass pump connected? ❑ ❑ ❑ If tested during inspection, did it function properly? ❑ ❑ ❑ Is the back-up system tested at least bi-annually under normal operating conditions? ❑ ❑ ❑ # Does it have a dedicated connection for a portable generator? ❑ ❑ ❑ # Is the owner relying on portable units in the event of a power outage? ❑ ❑ ❑ Page 7 of 8 Permit: WQCS00284 Owner - Facility: Brunswick County Inspection Date: 07/24/2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine # If Yes, is there a distribution plan? If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan? ❑❑■❑ # Does Permittee have the approved percentage of replacement simplex pumps? 0 ❑ ❑ ❑ Is recordkeeping of pump station inspection and maintenance program adequate? 0 ❑ ❑ ❑ Do pump station logs include at a minimum: Inside and outside cleaning and debris removal? 0 ❑ ❑ ❑ Inspecting and exercising all valves? 0 ❑ ❑ ❑ Inspecting and lubricating pumps and other equipment? 0 ❑ ❑ ❑ Inspecting alarms, telemetry and auxiliary equipment? 0 ❑ ❑ ❑ Comment: The County has a lift station crew to inspect and maintain the pump stations. Documentation includes weekly inspection lops and daily maintenance/repair sheets. Exercising pump station valves is conducted by the grinder pump repair crew in the winter months. An extensive inspection of the pump station generators are conducted by a generator repair crew quarterly. Page 8 of 8