WQCS00048_Compliance Evaluation Inspection_20190703

ROY COOPER
Cot,of rsr
MICHAEL 5. REGAN
Scrrarary
UNDA CULPEPPER
Der%,,.
NORTH CAROLIZI
Environmental Quality
July 3, 2019
Mr. Andrew Oakley, Public Services Director
City of Roxboro
P.O. Box 128
105 South Lamar Street
Roxboro, NC 27573-0128
Dear Mr. Oakley:
`=61si
Subject: Compliance Evaluation Inspection
City of Roxboro Wastewater Collection System
Permit Number WQCS00048
Person County
On June 27, 2019, Stephanie Goss of the Division of Water Resources conducted the subject
inspection. The assistance of Donald Ashley Jr., Utility Construction Superintendent, Tommy
Oakley, Tim Holloway, and Crystal Shotwell during the inspection was appreciated. Below is a
list of findings developed from the inspection:
1. The permit was reissued, became effective November I, 2015 and will expire October 31,
2023.
2. Roxboro's collection system has approximately 81 miles of gravity sewer, 5.4 miles of
force main, and 11 duplex pump stations.
3. All required documents and records were readily available and well -organized.
4. CrystaI Shotwell is responsible for the Fats, Oil and Grease (FOG) program. FOG
education materials are mailed out once a year with annual wastewater report, and flyers
are distributed to recurring problem areas. As discussed, please ensure bi-annual
distribution of educational materials is implemented per pen -nit requirements.
5. The Capital Improvement Plan (CIP) lists funds`projects through 2036.
6. Sanitary sewer overflow (SSO) cleanup, pumping, and reporting procedures, which
includes a response action plan was up to date. The SSO cleanup, pumping, and reporting
procedures meet all permit requirements.
7. Per the subject permit, there are approximately 81 miles of gravity line. According to ORC
records, approximately 9 2 miles of gravity sewer lines were cleaned in 2018.
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8. Four of the eleven pump stations in the collection system were inspected: Cedar Ridge,
Williams Road, Stories Creek and Brooks. All are duplex pump stations and have
identification signs, secured access, audible .'visual alarms, and telemetry except for Stories
Creek. All stations were in good condition and free of excess debris.
i. Telemetry at Williams Road pump station was not functioning properly during the
inspection and not fully enclosed by the fence due to recent construction at the pump
station.
9. A contingency plan is available in case of a failure at a pump station which includes an
emergency response plan which includes response procedures, recommended clean-up
procedures, response equipment and an emergency response generator.
10. Maintenance logs were reviewed and appeared satisfactory.
11. High priority lines are inspected at least twice each year and documentation of inspections
was available.
12. Five aerial lines were inspected: one crossing behind Piedmont Community College, C &
A Warehouse off 49 North, 319 Ivey Street, Walker Street at culvert, and Wachovia Bank
(Wells Fargo) 515 N. Madison Boulevard. All aerial lines appeared straight, rust free and
in good condition. The right of %vay (ROW) was being maintained.
13. The map for the collection system is complete, GIS-based, and includes all pennit
requirements.
Please make repairs to ensure all components of each pump station are functioning properly. Please
respond to above items 8.i. in writing within 30 days of receipt of this letter. Please explain that
the telemetry is properly functioning, and the fencing has been repaired.
If you have any questions concerning this report, please contact Stephanie Goss at 919-791-4256
or by e-mail at stephanie.t;oss®ncdcnr.uov.
Sincerely,
4RicBofii�ch, LG, Assistant Supervisor
Water Quality Regional Operations Section
Raleigh Regional Office
cc: Central files
Permit files

Compliance Inspection Report
Permit: WOCS00048 Effective: 11/01/15 Expiration: 10/31/23 owner; City of Roxboro
SOC: Effective: Expiration: Facility: Roxboro Collection System
County: Person PO Box 128
Region: Raleigh
Contact Person: Andrew M Oakley Title: Public Service Director Phone: [phone]
Directions to Facility:
System Classifications: CS2.
Primary ORC: Donald Wayne Ashley Certification: 9A96Vj Phone: [phone]
Secondary ORC(s):
On -Site Rep resentative(s):
Related Permits:
NCO021024 City of Roxboro - Roxboro W+NTP
Inspection Date: 0612712019 Entry Time: 09 KAM Exit Time- 12 50PM
Primary Inspector: Stephanie Goss 7 1 3 ! r Phone: [phone]
Secondary Inspector(s): f
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Collection system management and operation
Facility Status: Compliant ❑ Not Compliant
Question Areas:
Miscellaneous Questions General Sewer 8 FOG Ordinances
Capital Improvement Plan Map Spill Response Plan
Spills Lines Pump Stations
(See attachment summary)
Page 1 of 6

Permit: WOCS00048 Owner • Facility: City of Roxboro
Inspection Date 06;2712019 Inspection Type : Collection System .nipect N �n Sampling Reason for Visit. Routine
Inspection Summary.
Page 2 of 6

Permit: WOCS00048 Owner • Facility: City of Roxboro
Inspection Date: 06/27/2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Rout.rr
General Yes No NA NE
Is there a property designated primary ORC and at least one back-up of proper grade? M 1111 ❑
Are logs being reviewed by the system management or owner on a regular basis? ❑ ❑ ❑
# What is that frequency?
# Are there any issues being addressed currently or any in the planning stages? ❑ ❑ ❑ ❑
Is there a specific pump failure plan available for all pump stations? M ❑ ❑ ❑
Does plan indicate if pump parts/new pumps are in spare parts/equipment inventory? 0 ❑ ❑ ❑
Are newlsignificantly upgraded pump stations equipped with anti -corrosion materials? 0 ❑ ❑
Does the permittee have a copy of their permit? ❑ ❑ ❑
# Is permit expiring within the next 6 months? ❑ ❑ ❑
If Yes, has the Permittee applied for renewal? ❑ ❑ ❑ ❑
Comment: Permit expires in 10-31-23
Sewer and FOG Ordinances Yes No NA NE
Is Sewer Use Ordinance (SUO) or other Legal Authority available? ❑ ❑ ❑
Does it appear that the Sewer Use Ordinance is enforced? ❑ ❑ ❑
Is there a Grease Control Program that legally requires grease control devices? 0 ❑ ❑ ❑
What is the standard grease trap cleaning requirement in the FOG ordinance?
Is Grease Control Program enforced via periodic inspections/records rev ew? ❑ ❑ ❑
Is action taken against violators? ❑ ❑ ❑
# Have satellite systems adopted an equivalent or more stringent ordinance? ❑ ❑ ❑
Is greaselsewer education program documented with req d customer distribution? 0 ❑ ❑ ❑
# Are other types of education tools used like websites booths, special meetings. etc'7 ❑ ❑ ❑
If Yes what are they? (This can reduce mailing to annual.)
Comment:
Capital Improvement Plan
Yes No NA NE
Has a Capital (CIP) or System Improvement Plan been developed and adopted
E ❑ ❑ ❑
Is it designated for wastewater only or does it have a dedicated section?
0 ❑ ❑ ❑
Does CIP cover three to five year period of earmarked improvements?
0 ❑ ❑ ❑
Does CIP include description of project area?
M ❑ ❑ ❑
Does CIP include description of existing facilities?
■ ❑ ❑ ❑
Does CIP include known deficiencies?
❑ ❑ ❑ 0
Does CIP include forecasted future needs?
E ❑ 0 0
Comment
Map
Yes No NA NE
Page 3 of 6

permit: WOCS00046 Owner - Facility: Gty of Roxboro
Inspection Date 0612712019 Inspection Type: Collection System Inspect Non Sampling
Reason for Vlslt: Routine
Is there a overall sewer system map?
❑ ❑ ❑
Does the map include
Pipe Type (GSIFM)
❑ ❑ ❑ ❑
Pipe sizes
m ❑ ❑ ❑
Pipe materials (PVC DIP, etc)
0 ❑ ❑ ❑
Pipe location
m ❑ ❑ ❑
Flow direction
0 ❑ ❑ ❑
Approximate p pe age
❑ ❑ ❑
Pump station ID location and capacity
❑ ❑ ❑
# Force main air release valve location & type
❑ ❑ ❑
# Location of satellite connections
❑ ❑ ❑
Is the map being updated for changesladditions within 1 year of activation?
❑ ❑ ❑
Comment:
Spill Response Action Plan
Yes No NA NE
Is a Spill Response Action Plan available?
M ❑ ❑ ❑
Is a Spill Respcnse Action Plan available for all personnel?
❑ ❑ ❑
Does the plan include
24-hour contact numbers
M ❑ ❑ ❑
Response time
❑ ❑ ❑ m
Equipment list and spare parts inventory
❑ ❑ ❑
A--cess to cleaning equipment
M ❑ ❑ ❑
Access to construction crews. contractors, and/or engineers
❑ ❑ ❑ ❑
Source of emergency funds
❑ ❑ ❑ M
Ste sanitation and cleanup materials
❑ ❑ ❑ Cl
Povt-overflowlspill assessment
❑ ❑ ❑ m
Does the Permittee appear to respond within 2 hours of first knowledge of a spill?
❑ Cl ❑ a
Comment:
$ptIIS Yes No NA NE
Is system free of known points of bypass? ❑ ❑ ❑ m
If No, describe type of bypass and location
Are all spills or sewer related issues/complaints documented? ❑ ❑ ❑ ❑
# Are there repeated overfiowstproblems (2 or more in 12 months) at same location? ❑ ❑ 0 ❑
# If Yes, is there a corrective action plan? ❑ ❑ ❑
Comment:
Lines/Right-of-Ways/Aerial Lines Yes No NA NE
Page 4 of 6

Permit: WOCS00048 Owner - facility: City of Roxboro
Inspection Date: 06127/2019 Inspection Type: Collection System Inspect Non Sampling Reason for Visit: P DUtme
Please list the Lines/Right of Ways/Aerial Lines Inspected:
Piedmont Community C010lege, C & A Warehouse oil 49 North, 319 Ivey Street, Walker Street, Wachovia Bank
at 515 N. Madison Blvd.
Are right-of-waysleasements maintained for full width for access by staff/equipment? N Cl ❑ []
If No, give details on temporary access:
Is maintenance documented? .
Are gravity sewer cleaning records available? 0El❑ ❑
Has at least 10% of lines older than 5 yrs been cleaned annually? M ❑ ❑
Were all areas/lines inspected free of issues?
Comment:
PuRlp Stations
Yes -No NA NE
Please list the Pump Stations Inspected:
Cedar Ridge, Williams Road,
Stories Creek, Brooks.
# Number of duplex or larger pump stations in system
1 t
# Number of vacuum stations in system
0
# Number of simplex pump stations in system
O
# Number of simplex pump stations in system serving more than one building
How many pumpfvacuum stations have:
# A two-way "auto polling" communication system (SCADA) inslalled7
2
# A simple one-way telemetrylcommunicatlon system (auto -dialer) installed?
t
For pump stations inspected
Are they secure with restricted access?
Were they free of by-pass structureslpipes'?
E ❑ ❑ ❑
Were wet wells free of excessive grease/debris?
0
# Do they all have telemetry installed?
❑ M ❑ ❑
Is the communication system functional'?
0❑ ❑
Is a 24-hour notification sign posted ?
N❑ ❑ 11
Does the sign include
Owner Name?
Pump station identifier?
■
# Address?
. 1:1 El El
Instructions for notification?
0 El El ❑
24-hour emergency contact numbers?
Are audio and visual alarms present?
Are audio and visual alarms operable?
# Is there a Backup generator or bypass pump connected?
N El 13
If tested during inspection did it function properly?
❑ 0 ❑
Page 5 of 6

Permit: WQC; 5o0048 Owner • Facility, UY of Roxboro
Inspection Date' 06127.2019 Inspection Type . Colleckon System Inspect Non Sampling Reason for Visit: Routine
Is the back-up system tested at least bi-annually under normal operating conditions?
# Does it have a dedicated connection for a portable generator?
# Is the owner relying on portable units in the event of a power outage?
# If Yes. is there a distribution plan?
If Yes what resources (UnitslStaffNehiclesletc) are included in Plan?
# Does Permittee have the approved percentage of replacement simplex pumps?
Is recordkeeping of pump station inspection and maintenance program adequate?
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal?
Inspecting and exercising all valves?
Inspecting and lubricating pumps and other equipment?
Inspecting alarms, telemetry and auxiliary equipment?
Comment:
❑❑Elm
■❑❑❑
❑ 110
❑ ❑ ❑
■❑❑❑
❑ ❑ ❑
Page 6 of 6