NCS000500_Ayden Prelim Audit Agenda Transmittal_20190620

From:Powell, Jeanette
To:Steven L. Harrell
Cc:Keith Murphy; Stephen Smith; Sarah Radcliff; [e-mail]; Morman, Alaina
Subject:RE: [External] Town of Ayden – Stormwater Permit NCS000500
Date:Thursday, June 20, 2019 8:13:00 AM
Attachments:NCS000500_Preliminary Audit Agenda_20190620.pdf
Mr. Harrell,

Thank you for your timely response and documentation submittal. A review of the Division’s paper
and electronic files for NPDES MS4 permit number NCS000500 did not reveal any annual report
submittals on file. As has been discussed at several of the Division’s MS4 trainings over the past
year, this is not currently an unusual circumstance in NC. However, it is a program compliance
deficiency that we will address via the new Stormwater Management Plan (SWMP) and permit that
will be required following Ayden’s compliance audit. Templates for the new SWMP and baseline
permit can be found in the Phase II MS4 Toolbox on the MS4 Permitting Program web page.

Attached is a preliminary agenda for the audit. DEQ staff will review the Illicit Discharge Detection
and Elimination, Post-Construction Runoff Control and Pollution Prevention & Good Housekeeping
Programs. Please ensure that the meeting space will accommodate your relevant staff, as well as
two DEQ staff members. You may also want to invite management personnel to the closing
conference. It will be a long day, but I look forward to meeting with the Ayden stormwater team on
July 23. If you have any questions in the meantime, please do not hesitate to contact me.

Regards,

Jeanette Powell, CPSWQ, CPESC
MS4 Program Coordinator
919-707-3620
[e-mail]

North Carolina Department of Environmental Quality
Division of Energy, Mineral & Land Resources Stormwater Program
512 N. Salisbury Street, 6th Floor
1612 Mail Service Center
Raleigh, NC 27699-1612

Email correspondence to and from this address is subject to the North Carolina Public Records Law and may be
disclosed to third parties.

https://deq.nc.gov/sw

From: Steven L. Harrell [mailto:[e-mail]]
Sent: Tuesday, June 18, 2019 8:42 AM
To: Powell, Jeanette <[e-mail]>
Cc: Keith Murphy <[e-mail]>; Stephen Smith <[e-mail]>; Sarah
Radcliff <[e-mail]>; [e-mail]
Subject: [External] Town of Ayden – Stormwater Permit NCS000500

CAUTION: External email. Do not click links or open attachments unless you verify. Send all suspicious
email as an attachment to [e-mail]

Ms. Jeanette Powell, MS4 Program Coordinator
Division of Energy, Mineral, and Land Resources

Ms. Powell:

Reference the subject and in response to your June 11, 2019 correspondence (Powell to
Harrell), please find attached the following PDF exhibits:

1.      Current Stormwater Management Plan
2.      Organizational Chart (extract from Stormwater Management Plan)
3.      Map of the MS4 permitted area with receiving waters (extract from Stormwater
Management Plan)

Please note that the recent Town’s Public Works/Utilities Director, responsible for electronic
filing of reports, no longer is employed with the Town as of this past March. Current staff
has been unable to locate copies of any electronic reports (as required by the issued NPDES
Permit). Please provide copies of any reporting documents that we may improve our files
and be better equipped to submit compliance information as managing responsibilities
transition to different personnel. Currently, Mr. Keith Murphy, the Town’s Electrical
Superintendent, is serving in the capacity of Interim Public Works/Utilities Director while we
are recruiting for a new Public Works/Utilities Director.

The Town’s current Stormwater permitting requires developers/owners to submit plans and
calculations to the Town. The Town does not have technical staffing to review design
calculations and forwards submittals to a local engineering firm for
review/recommendations. At present, the Town forwards information to the following:

Mr. Richard B. Moore, P.E.
McDavid Associates, Inc.
P.O. Drawer 49, Farmville, NC 27828
Tel: [phone]
Email: [e-mail]

Mr. Moore will be present at your July 23, 2019 meeting. McDavid Associates, Inc. charges
in accordance with their hourly rates. Fees are less than the small purchase threshold
established by General Statute such that no procurement process is required for use of
service.

Stormwater is a significant issue within the Town of Ayden. The Town has aged
infrastructure and failures over the past few years have placed the Town is a reactive
position of repairing/replacing assets. The Town has made significant improvements to
failed drainage assets, but has many more capital improvement needs related to drainage to
address.

We look forward to the opportunity to review stormwater within Ayden with you on July 23.
Please advise as we may provide any additional exhibits for your review.

Thank you,

Steven L. Harrell
Town Manager
4144 West Avenue
P.O. Box 219
Ayden, NC 28513
Ph: 252-481-5826
Fax: [phone]