NCS000500_Ayden Audit Info Request Response Email_20190618

From:Steven L. Harrell
To:Powell, Jeanette
Cc:Keith Murphy; Stephen Smith; Sarah Radcliff; [e-mail]
Subject:[External] Town of Ayden – Stormwater Permit NCS000500
Date:Tuesday, June 18, 2019 8:42:34 AM
Attachments:Town of Ayden Stormwater Org Chart Extract.docx
Town of Ayden Stomwater Map Extract.pdf
Town of Ayden Comprehensive Stormwater Management Plan.pdf
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Ms. Jeanette Powell, MS4 Program Coordinator
Division of Energy, Mineral, and Land Resources

Ms. Powell:

Reference the subject and in response to your June 11, 2019 correspondence (Powell to Harrell),
please find attached the following PDF exhibits:

1. Current Stormwater Management Plan
2. Organizational Chart (extract from Stormwater Management Plan)
3. Map of the MS4 permitted area with receiving waters (extract from Stormwater Management
Plan)

Please note that the recent Town’s Public Works/Utilities Director, responsible for electronic filing of
reports, no longer is employed with the Town as of this past March. Current staff has been unable
to locate copies of any electronic reports (as required by the issued NPDES Permit). Please provide
copies of any reporting documents that we may improve our files and be better equipped to submit
compliance information as managing responsibilities transition to different personnel. Currently,
Mr. Keith Murphy, the Town’s Electrical Superintendent, is serving in the capacity of Interim Public
Works/Utilities Director while we are recruiting for a new Public Works/Utilities Director.

The Town’s current Stormwater permitting requires developers/owners to submit plans and
calculations to the Town. The Town does not have technical staffing to review design calculations
and forwards submittals to a local engineering firm for review/recommendations. At present, the
Town forwards information to the following:

Mr. Richard B. Moore, P.E.
McDavid Associates, Inc.
P.O. Drawer 49, Farmville, NC 27828
Tel: [phone]
Email: [e-mail]

Mr. Moore will be present at your July 23, 2019 meeting. McDavid Associates, Inc. charges in
accordance with their hourly rates. Fees are less than the small purchase threshold established by
General Statute such that no procurement process is required for use of service.

Stormwater is a significant issue within the Town of Ayden. The Town has aged infrastructure and
failures over the past few years have placed the Town is a reactive position of repairing/replacing
assets. The Town has made significant improvements to failed drainage assets, but has many more
capital improvement needs related to drainage to address.

We look forward to the opportunity to review stormwater within Ayden with you on July 23. Please
advise as we may provide any additional exhibits for your review.

Thank you,

Steven L. Harrell
Town Manager
4144 West Avenue
P.O. Box 219
Ayden, NC 28513
Ph: 252-481-5826
Fax: [phone]