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Home My WebLink AboutWQCSD0246_Compliance Evaluation Inspection_20190607ROY COOPED G&v-�rr1ar K41CHAEL S. R.EGAN SEC-rerary LINDA CULPEPPER arwtor Dakota Ingram Clay County Water & Sewer District PO Box 838 Hayesville, NC 28904 NORTH CAROL INA Environmental Quality June 07, 2019 SUBJECT: Compliance Inspection Report Clay County Water & Sewer District Collection System Permit No. WQCSD0246 Clay County Dear Permittee: The North Carolina Division of Water Resources conducted an inspection of the Clay County Water & Sewer District on 5/20/2019. This inspection was conducted to verify that the facility is operating in compliance with the conditions and limitations specified in Collection System Permit No. WQCSD0246. The findings and comments noted during this inspection are provided in the enclosed copy of the inspection report entitled "Compliance Inspection Report". There were no significant issues or findings noted during the inspection and therefore, a response to this inspection report is not required. North Caroiinadepsrtmentof -EnvironmentaiQuaiBy I OivisianofWsterResouroes AshevO— Reg?onalOffsce 1 2090 U.S. 70Wgimay I Swanoanos, North Csroim 2377S If you should have any questions, please do not hesitate to contact me at 828-296-4500 or via email at mikal.willmer@ncdenr.gov. Sincerely, DocuSigned by: OBABAE8EC2434B4... Mikal Willmer, Environmental Specialist Water Quality Regional Operations Section Asheville Regional Office Division of Water Resources, NCDEQ ATTACHMENTS: Inspection Report 15NCAC 02T.0403 EC: WQS-ARO Server LF G:\WR\WQ\Clay\Collection Systems\Clay County W&S Collection System\Inspections\20190603_WQCSD0246_CEI North CaroiinsDepartmentof -EnvironmentadQusiBy I -D111sionofWater Resouroes Ashevine RegionalOffsce 1 2090 U.S. 70Kighwsy I Swaaaanos, North Csrolina M773 ��'� S2S�JG�500 Permit: WQCSD0246 SOC: County: Clay Region: Asheville Compliance Inspection Report Effective: 02/02/07 Expiration: Owner: Clay County Water & Sewer District Effective: Expiration: Facility: Clay County Water & Sewer District Contact Person: Dakota Ingram Directions to Facility: System Classifications: CS2, Primary ORC: Secondary ORC(s): On -Site Representative(s): Related Permits: Title: Certification: Phone: 828-889-1361 Phone: Inspection Date: 05/20/2019 EntryTime: 10:OOAM Exit Time: 02:OOPM Primary Inspector: Mikal Willmer Phone: 828-296-4686 Secondary Inspector(s): � � ' / Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling Permit Inspection Type: Deemed permitted collection system management and operation Facility Status: Compliant Not Compliant Question Areas: Miscellaneous Questions Performance Standards Operation & Maint Reqmts Records Monitoring & Rpting Reqmts Inspections Pump Station Manhole Lines (See attachment summary) Page 1 of 6 Permit: WQCSD0246 Owner - Facility: Clay County Water & Sewer District Inspection Date: 05/20/2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Inspection Summary: Inspector Mikal Willmer, with the Asheville Regional Office, conducted a Compliance Evaluation Inspection of the Clay County Water and Sewer District's Deemed Collection System. This inspection was conducted to determine if any changes have occurred since the previous inspection and to determine if the system is being operated and maintained in compliance with the "deemed" collection system Rules 15NCAC 02T.0403. Overall the system appears to be operated and maintained in compliance with 02T.0403. Since the last inspection, a quick -connect has been added to the Riverglen lift station. District staff are going to begin requesting all commercial grease trap owners submit pump records for tracking. The following recommendation was noted at the time of the inspection. Standby Power: It is hgihly recommended, at a minimum, an additional generator be purchased for the collection system. Currently there is one generator to service the Lift Stations and the WWTP. Accessibility during severe weather is of a concern at the highest flow lift station (Riverside). A permanent generator at the Riverside location is still recommended due to accessibility. A copy of the "deemed" collection system rules, 15NCAC 02T.0403, is attached for your records. Page 2 of 6 Permit: WQCSD0246 Owner - Facility: Clay County Water & Sewer District Inspection Date: 05/20/2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Performance Standards Yes No NA NE Is Public Education Program for grease established and documented? 0 ❑ ❑ ❑ What educational tools are used? Posted at town hall, post office and public library. Educational material is also sent out with customer bills. Is Sewer Use Ordinance/Legal Authority available? ❑ ❑ ❑ Does it appear that the Sewer Use Ordinance is enforced? ❑ ❑ ❑ Is Grease Trap Ordinance available? ❑ ❑ 0 ❑ Is Septic Tank Ordinance available (as applicable, i.e. annexation) ❑ ❑ ❑ List enforcement actions by permittee, if any, in the last 12 months This is a deemed permitted system. Flows are currently under 0.2 MGD. The Sanitary District does not have a formal grease trap ordinance, but does attempt to inspect commercial grease traps routinely. Facility staff report some customers submit haul tickets, but not all. The District is looking to request all commercial facilities with grease traps submit their haul tickets for tracking purposes. Has an acceptable Capital Improvement Plan (CIP) been implemented? ❑ ❑ ❑ Does CIP address short term needs and long term \"master plan\" concepts? ❑ ❑ ❑ Does CIP cover three to five year period? ❑ ❑ ❑ Does CIP include Goal Statement? ❑ ❑ ❑ Does CIP include description of project area? ❑ ❑ ❑ Does CIP include description of existing facilities? ❑ ❑ ❑ Does CIP include known deficiencies? ❑ ❑ 0 ❑ Does CIP include forecasted future needs? ❑ ❑ ❑ Is CIP designated only for wastewater collection and treatment? ❑ ❑ ❑ Approximate capital improvement budget for collection system? Total annual revenue for wastewater collection and treatment? CIP Comments CIP is not required for deemed system; however, the district has total budget of $587,500 for FY19 with the same projected revenue. Is system free of known points of bypass? ❑ ❑ ❑ If no, describe type of bypass and location Is a 24-hour notification sign posted at ALL pump stations? 0 ❑ ❑ ❑ # Does the sign include: Instructions for notification? 0 ❑ ❑ ❑ Pump station identifier? 0 ❑ ❑ ❑ 24-hour contact numbers 0 ❑ ❑ ❑ If no, list deficient pump stations # Do ALL pump stations have an "auto polling" feature/SCADA? 0 ❑ ❑ ❑ Number of pump stations 10 Number of pump stations that have SCADA 0 Page 3 of 6 Permit: WQCSD0246 Owner - Facility: Clay County Water & Sewer District Inspection Date: 05/20/2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Number of pump stations that have simple telemetry 10 Number of pump stations that have only audible and visual alarms 10 Number of pump stations that do not meet permit requirements 0 # Does the permittee have a root control program? ❑ ❑ ❑ # If yes, date implemented? Describe: Comment: All pump stations have telemetry and audio/visual alarms. Inspections Yes No NA NE Are maintenance records for sewer lines available? ❑ ❑ ❑ Are records available that document pump station inspections? ❑ ❑ ❑ Are SCADA or telemetry equipped pump stations inspected at least once a week? ❑ ❑ ❑ Are non-SCADA/telemetry equipped pump stations inspected every day? ❑ ❑ ❑ Are records available that document citizen complaints? ❑ ❑ ❑ # Do you have a system to conduct an annual observation of entire system? ❑ ❑ ❑ # Has there been an observation of remote areas in the last year? ❑ ❑ ❑ Are records available that document inspections of high -priority lines? ❑ ❑ ❑ Has there been visual inspections of high -priority lines in last six months? 0 ❑ ❑ ❑ Comment: Staff check pump stations weekly and exercise valves and test float controls and alarms. Four staff attempt to inspect the entire system annually. Operation & Maintenance Requirements Are all log books available? Does supervisor review all log books on a regular basis? Does the supervisor have plans to address documented short-term problem areas? What is the schedule for reviewing inspection, maintenance, & operations logs and problem areas? Staff have identified approximately 20 manholes they would like to budget for repair. Are maintenance records for equipment available? Is a schedule maintained for testing emergency/standby equipment? What is the schedule for testing emergency/standby equipment? Do pump station logs include: Inside and outside cleaning and debris removal? Inspecting and exercising all valves? Inspecting and lubricating pumps and other equipment? Inspecting alarms, telemetry and auxiliary equipment? Is there at least one spare pump for each pump station w/o pump reliability? Are maintenance records for right-of-ways available? Are right-of-ways currently accessible in the event of an emergency? Yes No NA NE ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ monthly ❑ ❑ ❑ ❑ ❑ ❑ ■❑❑❑ ■❑❑❑ ■❑❑❑ ■❑❑❑ ■❑❑❑ Page 4 of 6 Permit: WQCSD0246 Owner - Facility: Clay County Water & Sewer District Inspection Date: 05/20/2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Are system cleaning records available? 0 ❑ ❑ ❑ Has at least 10% of system been cleaned annually? 0 ❑ ❑ ❑ What areas are scheduled for cleaning in the next 12 months? Staff keep records of system maintenance. The generator is tested monthly. Is a Spill Response Action Plan available? 0 ❑ ❑ ❑ Does the plan include: 24-hour contact numbers ❑ ❑ ❑ Response time ❑ ❑ ❑ Equipment list and spare parts inventory ❑ ❑ ❑ Access to cleaning equipment ❑ ❑ ❑ Access to construction crews, contractors, and/or engineers ❑ ❑ ❑ Source of emergency funds ❑ ❑ ❑ Site sanitation and cleanup materials ❑ ❑ ❑ Post-overflow/spill assessment ❑ ❑ ❑ Is a Spill Response Action Plan available for all personnel? ❑ ❑ ❑ Is the spare parts inventory adequate? 0 ❑ ❑ ❑ Comment: District staff use a standard form for SSO responses. The District can continue to use this, but should add 24 hour contact numbers and the spill reporting requirements and subsequent notifications. The District has not experienced a reportable SSO since 2011. Records Yes No NA NE Are adequate records of all SSOs, spills and complaints available? ❑ ❑ ❑ Are records of SSOs that are under the reportable threshold available? ❑ ❑ ❑ Do spill records indicate repeated overflows (2 or more in 12 months) at same location? ❑ ❑ ❑ If yes, is there a corrective action plan? ❑ ❑ ❑ Is a map of the system available? ❑ ❑ ❑ Does the map include: Pipe sizes ❑ ❑ ❑ Pipe materials ❑ ❑ ❑ Pipe location ❑ ❑ ❑ Flow direction ❑ ❑ ❑ Approximate pipe age ❑ ❑ ❑ Number of service taps ❑ ❑ ❑ Pump stations and capacity ❑ ❑ ❑ If no, what percent is complete? List any modifications and extensions that need to be added to the map Deemed system. A map of all lines and manholes is available onsite. # Does the permittee have a copy of their permit? ❑ ❑ ❑ Page 5 of 6 Permit: WQCSD0246 Owner - Facility: Clay County Water & Sewer District Inspection Date: 05/20/2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Comment: All complaints are loqqed through work orders. SSOs are maintained on file at the WWTP. Monitoring and Reporting Requirements Are copies of required press releases and distribution lists available? Are public notices and proof of publication available? # Is an annual report being prepared in accordance with G.S. 143-215.1 C? # Is permittee compliant with all compliance schedules in the permits? If no, which one(s)? Comment: No reDortable SSOs within the Dast five vears. All SSOs on file aDDear to have been under Yes No NA NE ❑❑■❑ ❑❑■❑ ❑ ❑ ❑ ❑❑■❑ Page 6 of 6 Docu5�". 6 S E C U R E 6 Certificate Of Completion Envelope Id: 7305B8822F6F46DAB5D8DA9397COBF80 Status: Completed Subject: Please DocuSign: 20190607_WQCSD0246_CEl.ltr.docx, 20190607_WQCSD0246_CEl.pdf Source Envelope: Document Pages: 8 Signatures: 1 Envelope Originator: Certificate Pages: 1 Initials: 1 Mikal Willmer AutoNav: Disabled 217 W. Jones Street Envelopeld Stamping: Disabled Raleigh, NC 27699 Time Zone: (UTC-05:00) Eastern Time (US & Canada) Mikal.willmer@ncdenr.gov I Address: 149.168.204.10 Record Tracking Status: Original Holder: Mikal Willmer Location: DocuSign Jun 7, 2019 1 09:21 Mikal.willmer@ncdenr.gov Signer Events Signature Timestamp Mikal Willmer D—Signed by: Sent: Jun 7, 2019 1 09:21 mikal.willmer@ncdenr.gov E0BABAE8EC243V4B4-z-ZViewed: Jun 7, 2019109:21 Environmental Specialist Signed: Jun 7, 2019 1 09:21 North Carolina Department of Environmental Quality Freeform Signing Security Level: Email, Account Authentication Signature Adoption: Drawn on Device (None) Using IP Address: 149.168.204.10 Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted Jun 7, 2019 09:21 Certified Delivered Security Checked Jun 7, 2019 09:21 Signing Complete Security Checked Jun 7, 2019 09:21 Completed Security Checked Jun 7, 2019 09:21 Payment Events Status Timestamps