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Home My WebLink AboutWQCS00316_Compliance Evaluation Inspection_20190515ROY COOPER Governor MICHAEL S. REGAN Secretory LINDA CULPEPPER Director Amy Szalaj, Assistant Finance Officer Town of Princeville PO Box 1527 Tarboro, NC 27886 Dear Ms. Szalaj: NORTH CAROLINA Environmental Quality May 15, 2019 Subject: Compliance Evaluation Inspection Princeville Wastewater Collection System Permit Number WQCS00316 Edgecombe County Mitch Hayes of the Division of Water Resources conducted the subject inspection on May 14, 2019. The assistance of Michael Matthews with this inspection was appreciated. Below is a list of findings developed from the inspection and review of the permit. 1. The permit was reissued, became effective February 1, 2014 and will expire January 31, 2022. Basinwide Information Management Systems (BIMS) list the collection system as a Class — 2 collection system with Michael Matthews as the grade — 3 Operator in Responsible Charge (ORC) and William Cobb as the grade — 2 back-up ORC. 2. The Capital Improvement Plan (CIP) for the Town of Princeville is included in the Edgecombe County's CIP. The CIP covers up to the year 2023. For fiscal year 2019- 2020, grant and loan money has been approved for reduction of Inflow Infiltration for the Princeville collection system, replacing two gravity sewer lines, and rehabilitation of all pump stations. Bidding will take place in 2019. 3. According to the permit, the amount of gravity sewer in the collection system is 12.7 miles or 67,056 feet. A partial list of the amount of line cleaned in 2018-2019 is kept up to date. Mr. Matthews explained that they use a map to mark the amount of line clean. Please begin to keep a total amount of line cleaned during a year. 4. Michael Matthews is coordinator of the Fats, Oil, and Grease (FOG) program. Education materials on proper grease disposal are mailed out at least once a year to certain establishments. There has been no enforcement action taken for the year. 5. There have been no Sanitary Sewer Overflows for the review period June 2017 — May 14, 2019. 6. There are 9 pump stations in the collection system. All pump stations have restricted access, contact information signage, audible/visual alarms, and on -site generators, The FEMA #1 pump station is currently off line. All pump stations are visited daily. Pump stations inspected were Freedom Hill, FEMA #2, Church Street, and Carney. The visual ,��,D__ E_ North Carolina Department of Environmental Quality Division of Water Resources, Raleigh Regional Office 3800 Barrett Drive 1628 Mail Service Center I Raleigh, North Carolina 27699-1628 01a 7011 n)nn alarm at Church Street did not function when the high-water float was lifted. The audibleivisual alarm did not function when the high-water float was lifted at Carney pump station. The generator was not operable at the Carney pump station. The on -site generators at Freedom Hill, FEMA #2 and Church Street were not tested. These generators were still under contractor's ownership and were not connected to the pump stations. 7. There is one high -priority line listed in the collection system. The 8" DI hangs underneath the bridge to Tarboro. The line exhibited no sagging and appeared straight. Within 30 days receipt of this letter, please respond to the deficient items noted in item #6. 1 would like to thank Michael Matthews for his time and assistance with this inspection. If you have any questions concerning this letter or the inspection, please contact Mitch Hayes at 919.791.4261 or at mitch.ha es ncdenr. ov. Sincerely, 4 olich, L.G., Assistant Regional Supervisor Water Quality Regional Operations Section Raleigh Regional Office Division of Water Resources, NCDEQ cc: Permit files, Central Files, Deborah Gore, PERCS Unit Michael Matthews, Utilities Director, Edgecombe County, PO Box 10, Tarboro, NC 27886 North Carolina Department of Environmental Quality I Division of Water Resources 512 North Salisbury Street 11617 Ma-1 service Center: Raleigh, North Carol na 27699-1617 010 7n7 anon Compliance Inspection Report Permit: WQCS00316 Effective: 01/30/14 Expiration: 01r31122 Owner: Town of Princeville SOC: Effective: Expiration: Facility: Princeville Collection System County: Edgecombe 310 Mulurat Blvd Region: Raleigh Tarboro NC 27886 Contact Person: Michael Celester Malthews Title: Phone; 252-823-7387 Directions to Facility: System Classifications: CS2, Primary ORC: Michael Celester Matthews Certification: 999871 Phone: 252-823-7387 Secondary ORC(s): On -Site Representative(s): On -site representative Michael Celester Matthews 252-823-7387 Related Permits: NCO020605 Town of Tarboro - Tarboro VANTP Inspection Date: 05/14/2019 Entry Time: 10 OOAM Exit Time: 12 30PM Primary Inspector, Mitchell S Hayes�� 1 Phone: 919-791-4200 Secondary Inspector(s): 1 Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling Permit Inspection Type: Collection system management and operation Facility Status: ❑ Compliant ❑ Not Compliant Question Areas: Miscellaneous Questions N Performance Standards Operation & Maint Reqmts Records ■ Monitoring & Rpting Regmis Inspections Pump Station 0 Lines (See attachment summary) Page 1 of 10 Permit: WOCS00316 Owner - Facility: Town of Pi',nceville Inspection Date: 05114t2019 Inspection Type; Collectmn System Inspect Non Samplog Reason for visit: Routine Inspection Summary: The permit was reissued, became effective February 1, 2014 and will expire January 31, 2022. Basinwide Information Management Systems (RIMS) list the collection system as a Class — 2 collection system with Michael Matthews as the grade — 3 Operator in Responsible Charge (ORC) and William Cobb as the grade — 2 back-up ORC. The Capital improvement Plan (CIP) for the Town of Princeville is included in the Edgecombe County's CIP. The CIP covers up to the year 2023. For fiscal year 2019-2020, grant and loan money has been approved for reduction of Inflow Infiltration for the Princeville collection system, replacing two gravity sewer lines, and rehabilitation of all pump stations. Bidding will take place in 2019. According to the permit, the amount of gravity sewer in the collection system is 12.7 miles or 67.056 feet. A partial list of the amount of line cleaned in 2018-2019 is kept up to date. Mr. Matthews explained that they use a map to mark the amount of line clean. Please begin to keep a total amount of line cleaned during a year. Michael Matthews is coordinator of the Fats, Oil, and Grease (FOG) program. Education materials on proper grease disposal are mailed out at least once a year to certain establishments. There has been no enforcement action taken for the year. There have been no Sanitary Sewer Overflows for the rev'.ew period June 2017 — May 14. 2019- There are 9 pump stations in the collection system. All pump stations have restricted access contact information signage, audible/visual alarms, and on -site generators. The FEMA #1 pump station is currently off line. All pump stations are visited daily. Pump stations inspected were Freedom Hill, FEMA #2, Church Street, and Carney. The visual alarm at Church Street did not function when the high-water float was lifted. The audible visual alarm did not function when the high-water float was lifted at Carney pump station. The generator was not operable at the Carney pump station. The on -site generators at Freedom Hill, FEMA #2 and Church Street were not tested. These generators were still under contractor's ownership and were not connected to the pump stations. There is one high -priority line listed in the collection system. The 8' DI hangs underneath the bridge to Tarboro. The line exhibited no sagging and appeared straight. Page 2 of 10 Permit: VVQCS00316 Owner - Facility: Town of Princeville Inspection Date: 0511412019 Inspection Type: Collection System Inspect Non Sampling Reason for Visit Routine Performance Standards Yes No NA NE Is Public Education Program for grease established and documented? What educational tools are used? Educational flyers. Is Sewer Use Ordinance/Legal Authority available? ■ ❑ ❑ ❑ Does it appear that the Sewer Use Ordinance is enforced? ■ ❑ ❑ 0 Is Grease Trap Ordinance available? ■ El ❑ ❑ Is Septic Tank Ordinance available (as applicable, i.e. annexation) 0❑ El El List enforcement actions by permittee, if any, in the last 12 months None Has an acceptable Capital Improvement Plan (CIP) been implemented? E ❑ El ❑ Does CIP address short term needs and long term 1"master plant" concepts? ❑ Does CIP cover three to rive year period? ■ Does CIP include Goal Statement? . Does CIP include description of project area? ■ Does CIP include description of existing facilities? . Does CIP include known deficiencies? ■ Does CIP include forecasted future needs? ■ Is CIP designated only for wastewater collection and treatment? Approximate capital improvement budget for collection system? Total annual revenue for wastewater collection and treatment? CIP Comments Princeville CIP is included in Edgecombe County CIP. Money is approved yearly in 5 year period. CIP covers up to the year 2023. Is system free of known points of bypass? . If no describe type of bypass and location Is a 24-hour notification sign posted at ALL pump stations? El ❑ # Does the sign include Instructions for notification? ■ ❑ El ❑ Pump station identifier? ■ ❑ ❑ 11 24-hour contact numbers ■ ❑ If no list deficient pump stations # Do ALL pump stations have an "auto polling" feature/SCADA? . Number of pump stations g Number of pump stations that have SCADA o Number of pump stations that have simple telemetry o Number of pump stations that have only audible and visual alarms 9 Page 3 of 10 Pertnit: - INQCS00318 owner - Facility. Town of Princeville inspection hate: 0511412019 Inspection Type : Collection System inspect Non Sampling Reason for Visit Routine 0 Number of pump stations that do not meet permit requirements ❑ ■ ❑ ❑ # Does the permiltee have a root Control program? # if yes. date implemented? Describe No root control Comment: No root control es NoNANE Inspections Are maintenance records for sewer lines available? . Cl ❑ ❑ Are records available that document pump station inspections? ❑ ❑ ■ ❑ Are SCADA or telemetry equipped pump stations inspected at least ante a week' ■ ❑ ❑ ❑ Are non-SCADAttelemetry equipped pump stations inspected every day? ■ ❑ ❑ ❑ Are records available that document citizen complaints? ■ ❑ ❑ ❑ # Do you have a system to conduct an annual observatiow cf cnt.re system? ❑ ❑ ❑ # Has there been an observation of remote areas ,n the last year? ■ ❑ ❑ ❑ Are records available that document inspections of Ngh-prinrity lines? ■ ❑ ❑ ❑ Has there been visual inspections of high priority Imes in last six months'? Comment: Operation & Maintenance Re uimments Yes No NA Ng ■ ❑ ❑ ❑ Are all log books available? . Cl ❑ ❑ Does supervisor review all log books on a regular basis? ■ ❑ ❑ ❑ Does the supervisor have plans to address documented short-term problem areas? What is the schedule for reviewing inspection, maintenance. & operations logs and problem areas? weekly ❑ . ❑ ❑ Are maintenance records for equipment available? ❑ ■ ❑ ❑ Is a schedule maintained for testing emergencyfstandby equipment? What is the schedule for testing emergencylstandby equipment? Do pump station logs include . ❑ ❑ ❑ Inside and outside cleaning and debris removal? ■ ❑ ❑ ❑ Inspecting and exercising all valves? ■ ❑ ❑ ❑ inspecting and lubricating pumps and other equipment? ■ ❑ ❑ ❑ inspecting alarms, telemetry and auxiliary equipment? ■ ❑ ❑ ❑ Is there at least one spare pump for each pump station Wo pump reliability? ■ ❑ ❑ ❑ Are maintenance records for right-of-ways available? ■ ❑ ❑ ❑ Are right-of-ways currently accessible in the event of an emergency? ■ ❑ ❑ ❑ Are system cleaning records available? ❑ ■ ❑ ❑ Has at least 10% of system been cleaned annually? Page 4 of 10 Permit: WOCS00316 Owner - Facility: Town of Princeville Inspection Date: 05/14/2019 Inspection Type : , ollection system I-spect Non Sampling Reason for Visit: Routin., What areas are scheduled for cleaning in the next 12 months? Lines that have not been cleaned. Generators are contractor's maintenance. They have not been turned over to Edgecombe staff, Generators were not tested, Is a Spill Response Action Plan available? ■ ❑ Does the plan include 24-hour contact numbers ■ ❑ 11 Response time ■ Equipment list and spare parts inventory ■ Access to cleaning equipment ■ Access to construction crews. contractors, and/or engineers ❑ ❑ Source of emergency funds ■ ❑ Site sanitation and cleanup materials ■ ❑ ❑ ❑ Post-overilowlspill assessment ❑ ❑ Is a Spill Response Action Plan available for all personnel? . ❑ ❑ Is the spare parts inventory adequate? ■ ❑ ❑ Comment: Records Yes No NA NE Are adequate records of all SSOs, spills and complaints available? 0❑ Are records of SSOs that are under the reportable threshold available? 0❑ Cl ❑ Do spill records indicate repeated overflows (2 or more in 12 months) at same location? ❑ 0 ❑ If yes, is there a corrective action plan? ❑ ■ Is a map of the system available? . Does the map include Pipe sizes . Pipe materials ■ Pipe location . Flow direction . Approximate pipe age ■ El 11 Number of service laps ■ Pump stations and capacity ■ If no, what percent is complete? 90 List any modifications and extensions that need to be added to the map Size of line and pipe age. # Does the permittee have a copy of their permit? . El 111:1 Comment: Monitoring and Reporting Requirements Yes No NA NE Page 5 of 10 permit WOCSO0316 owner. Facility: Town of Pnncevtlle Inspection date: 0511412019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit Routine Are copies of required press releases and distribution lists available? Are public notices and proof of publication available? ❑ ❑ ■ ❑ # Is an annual report being prepared in accordance with G.S. 143-215.1C? 0 El C3 El # Is permittee compliant with all compliance schedules to the permits? a ❑ ❑ ❑ If no which one(s)? Comment: AERIAL - Hwy 33 Bridge to' LinesfRi ht-of-Wa slAeriel tines Yes N� o NA NE Is right-of-way accessible for emergency? Is right-of-way free of sinkholes or depressions? Is line/right-of-way free of evidence of leakage? # Are there areas of exposed line? # Is any exposed line constructed of ductile iron or other approved material? Are water crossing and supports in good condition? # Is right-of-way free of non -utility motorized traffic' Is line free of visible damage? # Are there siphons in this system? If yes, are they maintained and documented? Comment: Aerial line is attached to Hi May 33 brid e. Line a eared strai ht with no sa in , FREEDOM HILL - Yes No NA NE Pum�tation Duplex Pump station type Are pump station logs available? Is it accessible in ail weather conditions? # is general housekeeping acceptable? Are all pumps present? Are all pumps operable? ■ ❑ 110 Are wet wells free of excessive debris? Are upstream manholes free of excessive debrisisigns of overflow? ■ ❑ El ❑ Are floats/controls for pumpsialarms operable? 0 E El El is "auto polling" featurelSCADA present? Is "auto polling" featufelSCADA operational? Is simple telemetry present? Is simple telemetry operational? Are audio and visual alarms present? Are audio and visual alarms operable? Page 6 of 10 Permit: WOCS00316 Owner - Facility: Town of Princeville Inspection Dale: 05/14/2019 Inspection Type : Collection System Inspect Non Sampling Is the Pump station inspected as required? Are backflow devices in place? Are backflow devices operable? Are air relief valves in place? Are air relief valves operable? # Is an emergency generator available? Can the emergency generator run the pumps? Is the pump station equipped for quick hook-up? Is the generator operable? # Is fuel in tank and sufficient? Is the generator inspected according to their schedule? Is a 24-hour notification sign posted? Does it include Instructions for notification? Pump station identifier? Emergency phone number Is public access limited? Is pump station free of overflow piping? Is the pump station free of signs of overflow? Are run times comparable for multiple pumps? Comment: c_ e�ator not inspected, under contractor's maintenance FEMA #2 - Pump Pump station type Are pump station logs available? Is it accessible in all weather conditions? # Is general housekeeping acceptable? Are all pumps present? Are all pumps operable? Are wet wells free of excessive debris? Are upstream manholes free of excessive debris/signs of overflow? Are floats/controls for pumpstalarms operable? Is "auto polling" feature/SCADA present? Is "auto polling" featurelSCADA operational? Is simple telemetry present? Is simple telemetry operational? Reason for Visit Routine ■❑❑❑ ■❑❑❑ ■❑❑❑ ■❑❑❑ ■ ❑ ❑ ❑ ■ ❑ ❑ ❑ ❑❑■❑ ❑■❑❑ ❑❑■❑ ❑❑ME] ❑❑■❑ 01100 Yes No NA NE C L Alex ■❑❑❑ ■ ❑ ❑ ❑ ■❑❑❑ ■❑❑❑ ❑ ❑ ■ ❑ ■❑❑❑ ❑■❑❑ ❑❑■❑ ❑ ■ ❑ ❑ ❑ ❑ ■ ❑ Page 7 of 10 Permit* WQCS00316 owner -Facility: Town of PnncevAle T • Collection System inspect Nnn 5arr.plirg Reason for Visit: Routine Inspection Date: 0511412019 Inspection ype ❑ ❑ ❑ Are audio and visual alarms present? ■ ❑ ❑ ❑ Are audio and visual alarms operable? ■ ❑ ❑ ❑ Is the Pump station inspected as required? ■ ❑ ❑ ❑ Are backflow devices in place? ■ ❑ ❑ ❑ Are backflow devices operable? ■ ❑ ❑ ❑ Are air relief valves in place? ■ ❑ ❑ ❑ Are air relief valves operable? ■ ❑ ❑ ❑ # Is an emergency generator available? can the emergency generator run the pumps? ❑ ■ ❑ ❑ Is the pump station equipped for quick hook-ups ❑ ❑ ■ ❑ is the generator operable? ❑ ❑ ■ ❑ # is fuel in tank and sufficient? ❑ ❑ ■ ❑ Is the generator inspected according to their schedule? ❑ ❑ ❑ 1s a 24-hour notification sign posted? Does it include, ■ ❑ ❑ ❑ Instructions for notification? ■ ❑ ❑ ❑ Pump station identifier? ■ ❑ ❑ ❑ Emergency phone number . ❑ ❑ ❑ Is public access limited? ■ ❑ ❑ ❑ Is pump station free of overflow piping? ■ ❑ ❑ ❑ Is the pump station free of signs of overflow? yes Are run times comparable for multiple pumps? Comment: clienerator underneath contractor's maintenance. ienerator not tested. CHURCH STREET - Yes No NA NE Pu_ Mp Station Duplex Pump station type . ❑ ❑ ❑ Are pump station logs available? ■ ❑ ❑ ❑ Is it accessible in all weather conditions? ■ ❑ ❑ ❑ # is general housekeeping acceptable? ■ ❑ ❑ ❑ Are all pumps present? ■ ❑ ❑ ❑ Are all pumps operable? ■ ❑ ❑ ❑ Are wet wells free of excessive debris? ❑ ❑ ■ ❑ Are upstream manholes free of excessive debris/signs of overflow? ■ ❑ ❑ ❑ Are floats/controls for pumps/alarms operable? ❑ . ❑ ❑ Is "auto polling" fealurelSCADA present? ❑ ❑ ■ ❑ is "auto polling" featurelSCADA operational? Page 8 of 10 permit.• WQCS00316 Owner - Facility: Town of Princeville Inspection Date: 05/1412019 Inspection Type • Collection System Inspect Non Sampl ^ , Reason for Visit: R Dut no Is simple telemetry present? ❑ 0 ❑ ❑ Is simple telemetry operational? ❑ ❑ M ❑ Are audio and visual alarms present? ■ ❑ ❑ ❑ Are audio and visual alarms operable? ❑ M ❑ ❑ Is the Pump station inspected as required? 0❑ ❑ ❑ Are backtlow devices in place? 0 ❑ ❑ ❑ Are backflow devices operable? 0❑ ❑ ❑ Are air relief valves in place? 0❑ ❑ ❑ Are air relief valves operable? 0 ❑ ❑ ❑ # Is an emergency generator available? 0❑ ❑ ❑ Can the emergency generator run the pumps? ❑ ❑ M ❑ Is the pump station equipped for quick hook-up? ❑ 0 ❑ ❑ Is the generator operable? ❑ ❑ 0 ❑ # Is fuel in lank and sufficient? ❑ ❑ ■ ❑ Is the generator inspected according to their schedule? ❑ ❑ 0 ❑ Is a 24-hour notification sign posted? ❑ ❑ ❑ Does it include Instructions for notification? Pump station Identifier? Emergency phone number Is public access limited? Is pump station free of overflow piping? Is the pump station free of signs of overflow? Are run times comparable for multiple pumps? Comment: generator underneath contractor's maintenance: generator not tested. Visual alarm did not function. CARNEY - PumD Station Pump station type Are pump station logs available? Is it accessible in all weather conditions? # Is general housekeeping acceptable? Are all pumps present? Are all pumps operable? Are wet wells free of excessive debris? Are upstream manholes free of excessive debris/signs of overflow? ■❑❑❑ 0000 M ❑ ❑ ❑ M ❑ ❑ ❑ ■❑❑❑ ■❑❑❑ yes Yes No NA NE Duplex ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ■❑❑❑ ❑ ❑ ❑ ■❑❑❑ ❑ ❑ M ❑ Page 9 of 10 Permit: WQCS00316 owner. Facility: Town of PrincevIle Inspection Date: 0511412019 Inspection Type :Collection v'ysiem Inspe-I Non Sampling Reason for visit Routine ■ ❑ ❑ ❑ Are floats/conlrols for pumps/alarms operable? ❑ ■ ❑ ❑ is "auto polling" {ealurelSCADA present? ❑ ❑ ■ ❑ Is "auto polling" featurelSCADA operational? ❑M❑❑ Is simple telemetry present? ❑ ❑ ■ Cl Is simple telemetry operational? ■ El El El Are audio and visual alarms present? ❑ ■ ❑ ❑ Are audio and visual alarms operable? ■ El Cl ❑ Is the Pump station Inspected as required? ■ ❑ ❑ ❑ Are backflaw devices in place? Are backflow devices operable? 0 El Cl 11 Are air relief valves in place? • ❑ ❑ ❑ Are air retie{ valves operable? • ❑ ❑ ❑ # Is an emergency generator available? ❑ ❑ El ❑ Can the emergency generator run the pumps? ❑ ■ El ❑ Is the pump station equipped for quick hook-up? Is the generator operable? El El ■ ❑ # Is fuel in tank and sufficient? ❑ ❑ ■ El Is the generator inspected according to their schedule? ■ ❑ ❑ ElIs a 24-hour notification sign posted? Does it include • ❑ ❑ ❑ Instructions for notification? Pump station identifier? ❑ ❑ ❑ Emergency phone number ■ Is public access limited? ■ ❑ ❑ El Is pump station free of overflow piping? ■ El ❑ ❑ Is the pump station free of signs of overflow? yes Are run times comparable for multiple pumps? Comment. Generator underneath contractor's maintenance: clenerator.not tested. AN did not operate. Page 10 of 10