WQCS00376_Compliance Evaluation Inspection_20190408

ROY COOPER
Governor
MICHAEL S. REGAN
Secretory
LINDA CULPEPPER
Dfrector
Nicole Johnston, Executive Director
Yadkin Valley Sewer Authority
500 NC Highway 268
Elkin, NC 28621
NORTH CAROLINA
Environmental Quality
April 8, 2019
Subject: Compliance Evaluation Inspection Summary Letter
Permittee: Yadkin Valley Sewer Authority (YVSA)
Facility: YVSA Wastewater Collection System
Permit #: WQCS00376
Surry. County
Dear Ms. Johnston:
REC It /''Cl 7ENR/DWR
APR 2 3 2019
Water`Rasources
ftrmit,ing Section
As you are aware, Gary Hudson of the Winston-Salem Regional Office of the NC Division
of Water Resources (DWR) conducted a compliance evaluation inspection (CEI) of the
YVSA wastewater collection system (WWCS) on March 28, 2019. The assistance and
cooperation of Mr. Alvin Hayes, ORC, was greatly appreciated. An inspection checklist is
attached for your records and inspection findings are summarized below.
Site/System Review
2. The following system components were inspected:
a. The Rhonda Park pump station was inspected. No discrepancies were noted at the
pump station and all required documentation was complete, current and readily
available during the inspection.
3. As you are aware, your permit contains numerous requirements with which the YVSA must
comply.. Your compliance status with each of these requirements is summarized below:
Part I. Performance Standards
a. Part I, Paragraph 2: The wastewater collection system shall be effectively managed,
maintained and operated at all times so that there is no SSO to land or surface waters,
nor any contamination of groundwater. In the event that the wastewater collection
system fails to perform satisfactorily, including the creation of nuisance conditions, the
Permittee shall take immediate corrective actions, including actions that may be required
by the (DWR), such as the construction of additional or replacement sewer lines and/or
equipment.
D E QNorth Carolina Department of Environmental Quality I Division of Water Resources
Winston-Salem Regional Office 1 450 Hanes Mill Road Suite 3001 Winston-Salem, North Carolina 27105
Noan+cnaouNa � .
336.776.9800

Observations: Over the past several years the Yadkin Valley Sewer Authority has done
an outstanding job of securing loans and grants for the rehabilitation of its wastewater
collection system.
Compliance Status: Compliant.
b. Part. I, Paragraph 3: The Permittee shall .establish by ordinance, its legal. authority to
require new sewers be properly constructed; to ensure proper inspection and testing of
sewer mains and service laterals; to address flows from satellite systems and to take
enforcement action as required by Condition 1(4).
Observations: The YVSA's sewer use ordinance (SUO) was reviewed in detail and
found to meet all minimum requirements.
Compliance Status: Compliant.
c. Part I. Paragraph 4: The Permittee shall develop and implement an educational fats,
oils and grease (FOG) program targeted at both residential and non-residential users.
The Permittee shall also develop and implement an enforceable fats, oils and grease
program for non-residential users under which the Permittee can take enforcement
against"users who have not properly installed, operated and maintained grease traps or
grease interceptors as directed or otherwise violated the terms of the local ordinance
pertaining to fats, oils and grease.
Observations: The YVSA grease ordinance and (FOG) educational program was
reviewed in detail and found to meet all minimum requirements. Educational flyers are
distributed twice per year as required.
Compliance Status: Compliant
d. Part I, Paragraph 5: The Permittee shall adopt and implement a Capital Improvement
Plan (CIP) to designate funding for reinvestment into the wastewater collection system
infrastructure. The CIP should address the short-term needs and long-term, "master
plan" concepts. The CIP should typically cover a three to five-year period and include a
goal statement, description of the project area, description of the existing facilities,
known deficiencies (over a reasonable period) and forecasted future needs. Cost
analysis is integral to the CIP.
Observations: The YVSA's CIP was reviewed in detail and found to meet most all of
the minimum requirements.
Compliance Status: Compliant.
e: Part I, Paragraph 6: Existing overflow piping from manholes and pump stations,
excluding piping to approved equalization structures, known or discovered after permit
issuance shall be immediately removed or permanently capped. Plugged emergency

pumping connections are allowable for portable pumping or rerouting without
intentionally bypassing the wastewater treatment facility.
Observations: No such overflows were identified during the inspection and Mr. Hayes
stated that he believed none exist.
Compliance Status: Compliant
f. -Part I. Paragraph 7: The Permittee shall maintain a contingency plan for pump failure
at each pump station. If one of the pumps in a pump station containing multiple pumps
fails, the process of repairing or replacing the pump shall be initiated immediately and
the new parts or pump shall be installed as soon as possible. If the pump in a simplex
pump station fails, it shall be replaced immediately.
Observations: Pump station contingency plans were reviewed in detail. The YVSA
was found to be fully compliant with this condition.
Compliance Status: Compliant.
g. Part I. Paragraph 8: Each pump station shall be clearly and conspicuously posted with
a pump station identifier and an emergency contact telephone number at which an
individual who can initiate or perform emergency service for the wastewater collection
system 24 hours per day, seven days per week can be contacted. This emergency
contact telephone number shall be coupled with instructions that the emergency contact
should be called if the visual alarm illuminates, if the audible alarm sounds, or if an
emergency is apparent.
Observations: All of the YVSA pump stations have the required signage.
Compliance Status: Compliant.
h. Part I, Paragraph 9: Pump station sites, equipment and components shall have
restricted access, per 15A NCAC 2H .0219(h)(7).
Observations: All pump stations inspected were sufficiently secured to provide
restricted access.
Compliance Status: Compliant.
Part I, Paragraph 10: Pump stations that do not employ an automatic polling feature
(i.e. routine contact with pump stations from a central location to check operational status
of the communication system) shall have both audible and visual high water alarms.
The alarms shall be weather-proof and placed in a clear and conspicuous location.
Permits issued for the construction of pump stations that included high water alarms in
the description must maintain the alarms even.if simple telemetry (i.e. notification of an
alarm condition initiated by the pump station control feature) is installed.
Observations: Mr. Hayes stated that stations with, supervisory control and data
acquisition systems (SCADA) are inspected once per week, and the stations with only
audible/visual.alarms are inspected every day of the week.

Compliance Status: Compliant.
j. Part I. Paragraph 11: For all newly constructed, modified and rehabilitated pump
stations, all equipment and components located within the pump station shall be
corrosion -resistant components . and in close proximity of the pump station shall be
sealed within a corrosion -resistant coating or encasement.
Observations: The YVSA has one newly rebuilt pump station that fully meets this
permit requirement.
Compliance Status: Compliant.
k. Part I, Paragraph 12: All construction and rehabilitation of the wastewater collection
system (i.e., permitted or deemed permitted) shall be scheduled to minimize the
interruption of service by the existing utilities. Construction and rehabilitation shall not
result in the violation of Condition 1.2. of this permit.
Observations: No conditions that demonstrate noncompliance with this permit
condition were rioted during the inspection. Mr. Hayes stated that all such activities are
executed in such a manner as to avoid interruption of existing utility services or cause
sanitary sewer overflows (SSO).
Compliance Status: Compliant.
Part II, Operation and Maintenance Requirements
Part II, Paragraph 1: Upon classification of the collection system by the Water Pollution
Control System Operators Certification Commission (WPCSOCC), the Permittee shall
designate and employ a certified operator to be in responsible charge (ORC) and one
or more certified operator(s) to be back-up ORC(s) of the facilities in accordance with
15A NCAC 8G .0201. The ORC shall visit the system within 24 hours of knowledge of
a bypass, spill, or overflow of wastewater from the system, unless visited by the Back -
Up ORC, and shall comply with all other conditions of 15A NCAC 8G .0204.
Observations: The ORC and backup ORCs have been properly designated as required.
Compliance Status: Compliant.
m. Part II, Paragraph 2: The Permittee shall develop and adhere to a schedule for
reviewing all inspection, maintenance, operational and complaint logs. If the review
process results in the identification of any recurring problem in the wastewater collection
system, that cannot be resolved in a short time period, the Permittee shall establish a
plan for addressing the problem(s).
Observations: Mr. Hayes reviews all such logs on a weekly basis and has developed
written plans for identified recurring problems.
Compliance Status: Compliant.

n. Part II, Paragraph 3: The Permittee shall develop and adhere to a schedule for testing
emergency and standby equipment.
Observations: Generators, pumps, sewer cleaning equipment, etc, are inspected on a
monthly basis, if not used more often. Records of testing activities are also kept.
Compliance Status: Compliant.
o. Part IL. Paragraph 4: The Permittee shall develop and implement a routine pump station
inspection and maintenance program, which "shall include, but not be limited to, the
following maintenance activities:
1. Cleaning and removing debris from the pump station structure, outside perimeter,
and wet well;
2. Inspecting and exercising all valves;
3. Inspecting and lubricating pumps_ and other mechanical equipment according to
the manufacturer's recommendations; and
4. . Verifying the proper operation of the alarms, telemetry system and auxiliary
equipment.
Observations: The pump station inspection/maintenance program includes all the
above minimum items.
Compliance Status: Compliant.
p. Part II, Paragraph 6: For each pump station without pump reliability (Le. simplex pump
stations serving more than a single building or pump stations not capable of pumping at
a rate of 2.5 times the average daily flow rate with the largest pump out of service), at
least one fully operational spare pump capable of pumping peak flow shall be maintained
on hand.
Observations: The YVSA has one simplex pump station (Gant Street). A spare pump
has been purchased by the YVSA for this station.
Compliance Status: Compliant.
q. Part II, Paragraph 6: The Permittee shall maintain on hand at least two percent of the
number of pumps installed, but no less than two pumps, that discharge to a pressure
sewer and serve a single building, unless the Permittee has the ability to purchase and
install a replacement pump within 24 hours of first knowledge of the simplex pump failure
or within the storage capacity provided in any sewer line extension permit.
Observations: This permit condition does not apply to the YVSA.
Compliance Status: Not Applicable.
r. Part II, Paragraph 7: Rights -of -way and/or easements shall be properly maintained to
allow accessibility to the wastewater collection system unless the Permittee can
demonstrate the ability to gain temporary access in an emergency situation where
existing land -use conditions do not allow the establishment and maintenance of
permanent access. In this case, the Permittee shall continue to observe the lines

visually,. utilize remote inspection methods (e.g. CCTV) and use the opportunity of drier'
conditions to perform further inspections and necessary maintenance.
Observations: All right-of-ways (ROW) evaluated during the inspection were properly
maintained.
Compliance Status: Compliant.
s. Part II, Paragraph 8: The Permittee shall assess cleaning needs and develop and
implement a program for appropriately cleaning, whether by hydraulic.or mechanical
methods, all sewer lines. At least 10 percent of the wastewater collection system,
selected at the discretion of the ORC, shall be cleaned each year. Preventative cleaning
is not required for sewer lines less than five years old unless inspection otherwise
reveals the need for cleaning or cleaning is required by a sewer line extension permit.
Observations: The sewer line -cleaning program has been fully developed and
implemented. Line cleaning efforts over the last year have resulted in approximately 10
percent of the system being cleaned. All records.are complete, current and were readily
available for inspection.
Compliance Status: Compliant.
t. Part II, Paragraph 9: Adequate measures shall be taken to contain and properly
dispose of materials associated with SSOs. The Permittee shall maintain a Response
Action Plan that addresses the following minimum items:
1. Contact phone numbers -for 24-hour response, including weekends and holidays;
2. Response time;
3. Equipment list and spare parts inventory;
4. Access to cleaning equipment;
5. Access to construction crews, contractors and/or engineers;
6. Source(s) of emergency funds;
7. Site sanitation and clean up materials; and
8. Post-SSO assessment.
Observations: The Sanitary Sewer Overflow (SSO) Response Action Plan (RAP)
includes all the above minimum items. All measures necessary to contain and properly
dispose of SSO materials are employed for all SSOs.
Compliance Status: Compliant.
u. Part II, Paragraph 10: The Permittee, or their authorized representative, shall conduct
an on -site evaluation for all SSOs as soon as possible, but no more than two hours after
first knowledge of the SSO.
Observations: The ORC or one of the BORCs normally responds to every SSO within
two hours. Records demonstrating this are kept through the city's database where
emergency response calls are normally reported. The records in this database
specifically for SSOs are printed and kept in the SSO record binder in the ORC's office
along with the required 5-day reports, press releases and public notices, as necessary.

Compliance Status: Compliant.
v. Part 11, Paragraph. 11: In the event of a SSO or blockage within the wastewater
collection system, the Permittee shall restore the system operation, remove visible solids
and paper, sanitize any ground area and restore the surroundings.
Observations: No conditions were noted that demonstrate noncompliance with this
permit condition. The RAP details all steps taken to respond to an SSO, from the initial
report to the final 5-day report. The RAP containment, cleanup and system restoration
procedures are quite detailed and considered sufficient to address all SSOs.
Compliance Status: Compliant.
Part III. Records
w. Part III, Paragraph 1: Records shall be maintained to document compliance with
Conditions 1(4), 11(2) - II(4), II(7) - 11(8), IV(3) and V(1) -V(4). Records shall be kept on
file for a minimum of three years.
Observations: All required records were readily available for,inspection and were found
to be complete, accurate and current.
Compliance Status: Compliant.
x. Part III, Paragraph 2: The Permittee shall maintain adequate records pertaining to
SSOs, and complaints for a minimum of three years. These records shall include, but
are not limited to, the following information:
1. Date of SSO or complaint;
2. Volume of wastewater released as a result of the SSO and/or nature of complaint;
3. Location of the SSO and/or complaint;
4. Estimated duration of the SSO;
5. Individual from the Division who was informed about the SSO and/or complaint,
when applicable;
6. Final destination of the SSO;
7. Corrective actions;
8. Known environmental/human health impacts resulting from the SSO; and
9. How the SSO was discovered.
Observations: All required SSO/Complaint records were readily available for
inspection and were found to be complete, accurate and current.
Compliance Status: Compliant.
y. Part Ill, Paragraph 3: The Permittee shall maintain an up-to-date, accurate,
comprehensive map of its wastewater collection system that also notes the locations
where other wastewater collection systems become tributary. If a comprehensive map
of the collection system has not been established, a rough sketch shall be drawn. The
Permittee shall map approximately 10 percent of its existing collection system each year
for the next ten years, or until complete, whichever is sooner. The comprehensive map
shall include, but is not limited to: pipe size,

pipe material, pipe location, flow direction, approximate pipe age, number of active
service taps, and each pump station identification, location and capacity. .
Observations: The YVSA has developed an excellent Geographic Information. System
map of the entire wastewater collection system.
Compliance Status: Compliant.
z. Part Ill, Paragraph 4: The Permittee shall maintain records of all of the modifications
and extensions to the collection system permitted herein. The Permittee shall maintain
a copy of the construction record drawings and specifications for
modifications/extensions to the wastewater collection system for the life of the
modification/extension. Information concerning the extension shall be incorporated into
the map of the wastewater collection system within one year of the completion of
construction. The system description contained within this permit shall be updated to
include this-modification/extension information. upon permit renewal.
Observations: All such records are maintained and have been incorporated into the
system map as required.
Compliance Status: Compliant.
Part IV, Monitoring and Reporting Requirements
aa. Part IV, Paragraph 2: The Permittee shall verbally report to a Division of Water
Resources staff member at the Winston-Salem Regional Office, at telephone number
[phone] as soon as possible, but in no case more than 24 hours following the
occurrence or first knowledge of the occurrence of either of the following:
1. Any SSO and/or spill over 1,000 gallons; or
2. Any SSO and/or spill, regardless of volume, that reaches surface water.
Observations: The permittee reports all SSOs as required by the permit.
Compliance Status: Compliant.
bb. Part IV, Paragraph 3: The Permittee shall meet the annual reporting and notification
requirements provided in North Carolina General Statute §143-215.1C.
Observations: The permittee develops and distributes an annual compliance report to
all users of the system.
Compliance Status: Compliant.
Part V. Inspections
cc. Part V. Paragraph 1: The Permittee or the Permittee's designee shall inspect the
wastewater collection, system regularly to reduce the risk of malfunctions and
deterioration, operator errors, and other issues that may cause or lead to the release of

wastes to the environment, threaten human health or create nuisance conditions. The
Permittee shall keep an inspection log or summary including, at a minimum, the date
and time of inspection, observations made, and any maintenance, repairs, or corrective
actions taken by the Permittee.
Observations: All collection system components have been completely inventoried and
inspection and maintenance schedules developed for every component. Completed -
work order logs are kept as required in the Director's office.
Compliance Status: Compliant.
dd. Part V. Paragraph 2: Pump stations without Supervisory Control and Data Acquisition
(SCADA) systems or telemetry shall be inspected everyday (i.e. 365 days per year).
Pump stations equipped with SCADA systems or telemetry shall be inspected at least
once per week.
Observations: All pump stations that do not have telemetry are inspected once per
day. All records of the inspections were readily, available for inspection, complete and
current.
Compliance Status: Compliant.
ee. Part V, Paragraph 3: A general observation of the entire collection system shall be
performed throughout the course of every year.
Observations: A general observation of the entire collection system is performed each
year. Operators specifically concentrate on those obscure areas of the system that are
not normally be seen by either them or the general public during the course of the year.
The observations are recorded. Records of these inspections were complete, current
and readily available for inspection.
Compliance Status: Compliant. 4
ff. Part V, Paragraph 4: Inspections of all high priority lines (i.e. aerial line, sub -waterway
crossing, line contacting surface waters, siphon, line positioned parallel to stream banks
that are subject to eroding in such a manner that may threaten the sewer line, or line
designated as high -priority in a permit) shall be performed at least once per every six
month period of time. New high priority lines installed or identified after permit issuance
are incorporated by reference and subject to this permit condition until permit renewal
where they shall be referenced in writing.
Observations: All high priority lines (HPL) have been identified and are inspected as
required. The inspections are recorded as required. Records of the inspections were
complete, current and readily available for inspection.
Compliance Status: Compliant.

4. You, Mr. Hayes and your staff of the YVSA have done an outstanding job of developing and
implementing the WWCS program. The Division thanks the YVSA for their efforts in
managing its collection system and for their part in safeguarding the natural resources of
North Carolina for future generations.
If you have any questions regarding the inspection or this letter, please call Gary Hudson or
me at [phone]. Thank you for your cooperation in this matter.
Sincerely,
Dowslpned by:
E
N z 5.Je,
145BQF225c"EA...
L'on T. Snider
Assistant Regional Supervisor
Water Quality Regional Operations
Division of Water Resources
cc: WSRO — SWP
Central Files
PERC ni

Permit: WQCS0037-6
SOC:
County: Surry
Region: Winston-Salem
Compliance Inspection Report
Effective: 12/02/15 Expiration: 12/01/23 Owner: Yadkin Valley Sewer Authority
Effective: Expiration: Facility: Yadkin Valley Sewer Authority WWTP
500 NC Hwy 268 W
Contact Person: Benjamin B Thomas Title:
Directions to Facility:
System Classifications: CS2,
Primary ORC: Alvin Wayne Hayes Certification: 1001582
Secondary ORC(s):
On -Site Representative(s):
Elkin NC 28621
Phone: [phone]
Phone: [phone]
Related Permits:
NC0020567 Yadkin Valley Sewer Authority - Yadkin Valley Sewer Authority WWTP
Inspection Date: 03/28/2019 Entry Time: 09:OOAM Exit Time: 12:OOPM
Primary Inspector: Gary Hudson Phone: [phone]
Secondary Inspector(s):
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Collection system management and operation
Facility Status: Compliant Not Compliant
Question Areas:
Miscellaneous Questions Performance Standards Operation & Maint Reqmts
Records Monitoring & Rpting Reqmts Inspections
Pump Station
(See attachment summary)
Page 1 of 6

permit: WQCS00376 Owner - Facility: Yadkin Valley Sewer Authority
i
Inspection Date: 03/28/2019 Inspection Type: Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
Page 2 of 6

Permit: WQCS00376 Owner - Facility: Yadkin Valley Sewer Authority
Inspection Date: 03/28/2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Performance Standards
Is Public Education Program for grease established and documented?
What educational tools are used?
Is Sewer Use Ordinance/Legal Authority available?
Does it appear that the Sewer Use Ordinance is enforced?
Is Grease Trap Ordinance available?
Is Septic Tank Ordinance available (as applicable, i.e. annexation)
List enforcement actions by permittee, if any, in the last 12 months
Has an acceptable Capital Improvement Plan (CIP) been implemented?
Does CIP address short term needs and long term \"master plan\" concepts?
Does CIP cover three to five year period?
Does CIP include Goal Statement?
Does CIP include description of project area?
Does CIP include description of existing facilities?
Does CIP include known deficiencies?
Does CIP include forecasted future needs?
Is CIP designated only for wastewater collection and treatment?
Approximate capital improvement budget for collection system?
Total annual revenue for wastewater collection and treatment?
CIP Comments
Is system free of known points of bypass?
If no, describe type of bypass and location
Is a 24-hour notification sign posted at ALL pump stations?
# Does the sign include:
Instructions for notification?
Pump station identifier?
24-hour contact numbers
If no, list deficient pump stations
# Do ALL pump stations have an "auto polling" feature/SCADA?
Number of pump stations
Number of pump stations that have SCADA
Number of pump stations that have simple telemetry
Yes No NA NE
■❑❑❑
❑ ❑ ❑
❑ 110
❑ 1111
■❑❑❑
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❑ ❑ ❑
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24
19
4
Page 3 of 6

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Permit: WQCS00376 Owner - Facility: Yadkin Valley Sewer Authority
Inspection Date: 03/28/2019 Inspection Type: Collection System Inspect Non Sampling Reason for Visit: Routine
# Is an annual report being prepared in accordance with G.S: 143-215.1 C?
# Is permittee compliant with all compliance schedules in the permits?
If no, which one(s)?
Comment:
11
❑ ❑ ❑
❑ ❑ M ❑
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