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Home My WebLink AboutWQCSD0453_Compliance Evaluation Inspection_20190314ROY COOPED G&v-�rr1ar K41CHAEL S. R.EGAN SEC-rerary LINDA CULPEPPER arwtor Freddie Boan Trillium Links & Village LLC One Trillium Ctr Cashiers, NC 28717 NORTH CAROL INA Environmental Quality March 14, 2019 SUBJECT: Compliance Inspection Report Trillium Links & Village WWTP Collection System Permit No. WQCSD0453 Jackson County Dear Permittee: The North Carolina Division of Water Resources conducted an inspection of the Trillium Links & Village WWTP on 3/11/2019. This inspection was conducted to verify that the facility is operating in compliance with the conditions and limitations specified in 15NCAC 02T.0403. The findings and comments noted during this inspection are provided in the enclosed copy of the inspection report entitled "Compliance Inspection Report". There were no significant issues or findings noted during the inspection and therefore, a response to this inspection report is not required. It is recommended all customer complaints and corrective measures regarding the collection system are documented for future reference. If you should have any questions, please do not hesitate to contact at 828-296-4686 or via email at mikal.willmer@ncdenr.gov. Sincerely, DocuSigned by: OBABAE8EC2434B4... Mikal Willmer, Environmental Specialist I Water Quality Regional Operations Section Asheville Regional Office Division of Water Resources, NCDEQ Attachments: Inspection Report EC: WQS-ARO Server LF G:\WR\WQ\Jackson\Collection Systems\Trillium Link and Village\Inspections\March 11, 2019\20190314_WQCSD0453_CEI North Cam ra Departrnemt of -Environmental Q us-ty I D vson of Water Resou rw_s AsF, v E.- Office 1 2090V.S_70Ktgb ray I Swer mamoa, North Caro':rs 2577-5 52 B-ZZ a6-45D D Compliance Inspection Report Permit: WQCSD0453 Effective: 07/29/09 Expiration: SOC: Effective: Expiration: County: Jackson Region: Asheville Contact Person: Freddie Boan Title: Manager owner: Trillium Links & Village LLC Facility: Trillium Links & Village WWTP 298 Fenly Forest Trl Cashiers NC 28717 Phone: 828-743-6161 Directions to Facility: From the intersection of Hwy 107 & 64 in Cashiers, go N on Hwy 107 to N Norton Rd on left, continue to Fenley Forest Trail on right, WWTP is appx 1 mile on the right. The high -rate infiltation site is located off N Norton Rd. across from New Trillium Way System Classifications: Primary ORC: Certification: Phone: Secondary ORC(s): On -Site Representative(s): Related Permits: Inspection Date: 03/11/2019 EntryTime: 10:OOAM Primary Inspector: Mikal Willmer °s Secondary Inspector(s): Exit Time: 12:OOPM Reason for Inspection: Routine Inspection Type: Permit Inspection Type: Deemed permitted collection system management and operation Facility Status: Compliant ❑ Not Compliant Question Areas: Miscellaneous Questions Operation & Maint Reqmts (See attachment summary) Phone: 828-296-4686 Collection System Inspect Non Sampling Page 1 of 4 Permit: WQCSD0453 Owner - Facility: Trillium Links & Village LLC Inspection Date: 03/11/2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Inspection Summary: Inspector, Mikal Willmer, with the Asheville Regional Office, conducted a compliance evaluation inspection of the Trillium Links & Village collection system on March 12, 2019. This inspection was conducted to determine whether the system is being operated and maintained in compliance with the "deemed" collection system regulations 15NCAC 02T.0403. Mike Beck (WWTP ORC)and Freddie Boan (POA Manager)assisted in the inspection. Overall the system is being operated and maintained in compliance with the subject regulations. The generators are tested weekly at the lift stations. Trillium also maintains a contract with Dearth and Sons for generaotr maintenance. Lift Stations: Chapel Hill LS (LS#1) At the time of the inspection the Chapel Hill LS (primary lift station) was in the process of being repaired; however, pumps are still operable. Currently the control panel and replacement panel are inoperable. A new panel has been ordered and should arrive within the next couple of weeks. Install should occur before flows pick up in spring/summer. Please attempt to keep this LS secured from the public during repairs. Approximately two to three years ago flow from Trillium Ridges and Links was removed and rerouted to reduce demand on this LS. Catesbee LS #3: No issues reported at LS. Very few homes on system. #4 LS: No issues reported. Does not have a generator onsite or quick connect. Staff report this LS receives limited flow even during summer months and would have adequate capacity in the event repairs were needed. Manholes/Lines: Staff repair lines as needed. One manhole is slated to be repaired/replaced soon. No domestic flow currently feeds into this manhole; however, ground water is infiltrating the manhole below one of the inlet pipes. Significant gravel and sand were noted in one of the inlets and should be addressed before homes are connected upstream of the manhole. High Priority Lines: Staff reported there are no high priority lines within the system. Please review the Divisions definition of High Priority Lines to verify none meet the criteria. Grease Control Program: Staff report no major issues with grease within the system. Most of the homes are part time residences. Grease information is provided to residents. As a reminder, grease education shall be distributed twice a year to users. This can be in electronic form. Odor Complaint: Our office also investigated potential odor issues that may be occurring at or near the Chapel Hill LS (LS#1). The LS is located across from the intersection of Chapel Hill and Green Haven Dr. At the time of the inspection, there were no apparent odors emanating from the LS. Facility staff mentioned due to the residences being vacant for part of the year, pea -traps within the home tend to dry out which allows sewer gases to be released through home drains. Mr. Boan reported they have placed activated carbon filters within the manholes near the homes and caulked around the lids to prevent the escape of any potential sewer gases from their end of the system. Air relief valves are checked and exercised along the force mains. Mr. Boan also stated Trillium staff, if given permission and have access, will air out the residences and run water to remove the odor when homes are vacant. There were no operational practices noted at the time of the inspection that would indicate additional sewer gases are being generated and released (i.e. low turnover in lift station, blockages, improper venting etc.). Page 2 of 4 Permit: WQCSD0453 Owner - Facility: Trillium Links & Village LLC Inspection Date: 03/11/2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Operation & Maintenance Requirements Yes No NA NE Are all log books available? 0 ❑ ❑ ❑ Does supervisor review all log books on a regular basis? ❑ ❑ ❑ Does the supervisor have plans to address documented short-term problem areas? ❑ ❑ ❑ What is the schedule for reviewing inspection, maintenance, & operations logs and problem areas? Lift station log sheets are kept within the building at the WWTP.. Staff report there are no significant problem areas. Repairs are made during routine maintenance and observation of the system. Lines and manholes are being replaced due to age related wear. Are maintenance records for equipment available? ❑ ❑ ❑ Is a schedule maintained for testing emergency/standby equipment? ❑ ❑ ❑ What is the schedule for testing emergency/standby equipment? generators maintained weekly Do pump station logs include: Inside and outside cleaning and debris removal? 0 ❑ ❑ ❑ Inspecting and exercising all valves? 0 ❑ ❑ ❑ Inspecting and lubricating pumps and other equipment? 0 ❑ ❑ ❑ Inspecting alarms, telemetry and auxiliary equipment? 0 ❑ ❑ ❑ Is there at least one spare pump for each pump station w/o pump reliability? 0 ❑ ❑ ❑ Are maintenance records for right-of-ways available? 0 ❑ ❑ ❑ Are right-of-ways currently accessible in the event of an emergency? 0 ❑ ❑ ❑ Are system cleaning records available? ❑ ❑ 0 ❑ Has at least 10% of system been cleaned annually? ❑ ❑ 0 ❑ What areas are scheduled for cleaning in the next 12 months? Staff check the pump stations daily. Trillium is working towards maintaining additional spare parts onsite in the event of pump or equipment failure. Check sheets are used for Lift station inspections. Recommend adding a comments section to annotate specific maintenance that occurs. All lift stations have duplex pumps. 7 of the 8 lift station have generators onsite. Staff report Lift station #4 receives limited flow and has adequate storage capacity if there were a temporary power outage and/or the pumps were temporarily out of service. Is a Spill Response Action Plan available? 0 ❑ ❑ ❑ Does the plan include: 24-hour contact numbers ❑ ❑ ❑ Response time ❑ ❑ ❑ Equipment list and spare parts inventory ❑ ❑ ❑ Access to cleaning equipment ❑ ❑ ❑ Access to construction crews, contractors, and/or engineers ❑ ❑ ❑ Source of emergency funds ❑ ❑ ❑ Site sanitation and cleanup materials ❑ ❑ ❑ Post-overflow/spill assessment ❑ ❑ ❑ Is a Spill Response Action Plan available for all personnel? ❑ ❑ ❑ Page 3 of 4 Permit: WQCSD0453 Owner - Facility: Trillium Links & Village LLC Inspection Date: 03/11/2019 Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine Is the spare parts inventory adequate? ■❑❑❑ Comment: Staff report spare parts are being kept onsite to avoid delays in repairs. The spill response plan is accessible to all personnel in the event of an overflow. No overflows have been reported to date. Page 4 of 4 Docu5�". 6 S E C U R E 6 Certificate Of Completion Envelope Id: 22A8EDB27E594197Bl3COB43A597A619 Status: Completed Subject: Please DocuSign: 20190314_WQCSD0453_CE11tr.draft.docx, 20190314_WQCSD0453_CEl.draft.pdf Source Envelope: Document Pages: 5 Signatures: 1 Envelope Originator: Certificate Pages: 1 Initials: 1 Mikal Willmer AutoNav: Disabled 217 W. Jones Street Envelopeld Stamping: Disabled Raleigh, NC 27699 Time Zone: (UTC-05:00) Eastern Time (US & Canada) Mikal.willmer@ncdenr.gov I Address: 149.168.204.10 Record Tracking Status: Original Holder: Mikal Willmar Location: DocuSign Mar 14, 2019 1 10:45 Mikal.willmer@ncdenr.gov Signer Events Signature Timestamp Mikal Willmar D—Signed by: Sent: Mar 14, 2019 1 10:45 mikal.willmer@ncdenr.gov EZ (,B?/Viewed: Mar 14, 2019 110:45 Environmental Specialist enenESEczaaaea Signed: Mar 14, 2019 1 10:46 North Carolina Department of Environmental Quality Freeform Signing Security Level: Email, Account Authentication Signature Adoption: Drawn on Device (None) Using IP Address: 149.168.204.10 Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted Mar 14, 2019 10:45 Certified Delivered Security Checked Mar 14, 2019 10:45 Signing Complete Security Checked Mar 14, 2019 10:46 Completed Security Checked Mar 14, 2019 10:46 Payment Events Status Timestamps