WQCSD0192_Compliance Evaluation Inspection_20181017

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ROY,COOPER NORTH CAROLINA
Governor Environmental Quality
MICHAEL S.REGAN
Secretary
LINDA CULPEPPER
Interim Director'
October 4, 2018
RECEIVED/DENR/DWR
Mr. Steve Plumber
Roaring Gap Club OCT 17 2018
P.O. Box 129 Water Resources
Roaring Gap, NC 28668-0129 Permitting Section
Subject: Compliance Evaluation Inspection
Permittee: Roaring Gap Club
Facility: Roaring Gap Club Wastewater Collection System
Permit#: WQCSD0192
Alleghany County
Dear Mr. Plumber:
1. Gary Hudson of the Winston-Salem Regional Office of the NC Division of Water
Quality (DWQ or the Division) conducted a compliance evaluation inspection (CEI)
of the Roaring Gap Club wastewater collection system (WWCS) on August 23,
2018. The assistance and cooperation of Mr. Randy Crouse was greatly
appreciated. An inspection checklist is attached for your records and inspection
findings are summarized below.
Site/System Review
2. The following system components were inspected:
The entire collection system was observed and found to be very well maintained
and operated.
3. As you are aware, owners of deemed permitted collection systems must comply with
all rules listed under NC Administrative Code 15A NCAC 02T .0400, et seq. Your
compliance status with each of these rules is summarized below:
v .ELE Q?),
NORTH CAROLINA
OepaMmt ofkabaeeenW Crab\ e0
North Carolina Department of Environmental Quality I Division of Water Resources
Winston-Salem Regional Office 1450 Hanes Mill Road,Suite 300 I Winston-Salem,North Carolina 27103
336.776.9800

15A NCAC 02T .0403(a)(1): Requires that the system be effectively maintained
and operated at all times to prevent discharge to land or surface waters and any
contravention of ground or surface water standards.
Observations: No overflows or bypasses from the system have been reported
to date and you were otherwise found to be substantially compliant with this
requirement.
Compliance Status: Compliant.
15A NCAC 02T .0403(a)(2): Requires that a map of the wastewater collection
system be developed and actively maintained.
Observations: Mr. Crouse had a system map at the time of the inspection.
There appear to have been no updates to the map but Mr. Crouse said he was
unaware of any changes in the system that would require an update. The map
shows the layout of the sewer lines and locations of manholes.
Compliance Status: Compliant.
15A NCAC 02T .0403(a)(3): Requires that an operation and maintenance
(O&M) plan be developed and implemented, which includes pump station
inspection frequency, preventative maintenance schedule, spare parts inventory
and overflow response.
Observations: Mr. Crouse presented for inspection a written plan that included
brief narratives about operation/maintenance, grease education and spills.
Compliance Status: Compliant.
15A NCAC 02T .0403(a)(4): Requires that the permittee or its representative
inspect pump stations that are not connected to a telemetry system (i.e., remote
alarm system) every day (i.e., 365 days per year) and pump stations that are
connected to a telemetry system at least once per week.
Observations: This condition does not apply because there are currently no
pump stations within the system.
Compliance Status: Compliant.
15A NCAC 02T .0403(a)(5): Requires that the permittee or its representative
inspect high-priority sewers (HPS — as defined in 15A NCAC 02T .0402(2)) at
least once every six-months and document the inspections.
Observations: Mr. Crouse inspects the entire system weekly, including the high
priority lines. A logbook is being kept to record all inspections.
2

Compliance Status: Compliant.
15A NCAC 02T .0403(a)(6): Requires that the permittee or its representative
conduct a general observation of the entire wastewater collection system at least
once per year.
Observations: A logbook is being kept to record all inspections.
Compliance Status: Compliant.
15A NCAC 02T .0403(a)(7): Requires that overflows and bypasses from the
system be reported to the Division's Winston-Salem regional office in accordance
with 15A NCAC 02B .0506(a), and that public notice must be provided as
required by G.S. 143-215.1C.
Observations: This condition does not currently apply because there have been
no spills or'bypasses of the system reported in the past two years.
1
Compliance Status: Compliant.
15A NCAC 02T .0403(a)(8)(A&C or B&C): Requires that a grease control
program be developed and implemented as follows:
1. For privately owned collection systems the grease control program shall
include at least bi-annual distribution of grease education materials to users
of the collection system by the permittee or its representative.
2. Grease education materials shall be distributed more often than required
above if necessary to prevent grease-related sanitary sewer overflows.
' Observations: Mr. Crouse had a copy of a grease education pamphlet that is
distributed to existing tenants two times per year in a newsletter. He will also
start recording the dates (month/year) that the materials were distributed to
existing residents, which is crucial to demonstrating compliance with this
requirement.
Compliance Status: Compliant.
15A NCAC 02T .0403(a)(9): Requires that right-of-ways (ROW) and easements
be maintained in the full easement width for personnel and equipment
accessibility.
Observations: Mr. Crouse keeps records of all maintenance performed in a
logbook.
Compliance Status: Compliant.
3

15A NCAC 02T .0403(a)(10): Requires that documentation be kept for all
activities you undertake to comply with the requirements of 15A NCAC 02T .0403,
subparagraphs (a)(1) through (a)(9), for a minimum of three years, with the
exception of the map, which shall be maintained for the life of the system.
Observations: Mr. Crouse does a good job keeping records as required by this
administrative code.
Compliance Status: Compliant.
4. Mr. Crouse has done a good job of developing and implementing the WWCS
program. The Division thanks the Roaring Gap Club and the staff for their efforts in
managing its collection system and for their part in safeguarding the natural
resources of North Carolina for future generations. If you have any questions
regarding the inspection or this letter, please call Gary Hudson or me at (336) 776-
9800. Thank you for your cooperation in this matter.
Sincerely,
�,`` , e�.-5---L
Sherri V. Knight, P.E.
Regional Supervisor
Water Quality Regional Operations
Division of Water Resources
cc: WSRO — SWP
Central Files
PERCS-Unit-
4

Compliance Inspection Report
Permit: WQCSD0192 Effective: 03/01/00 Expiration: Owner: Roaring Gap Club Inc
SOC: Effective: Expiration: Facility: Roaring Gap Club Collection System
County:Alleghany
Region: Winston-Salem
Contact Person: Randy Crouse Title: Facilities Maintenance Manager Phone: [phone]
Directions to Facility:
System Classifications:
Primary ORC: Certification: Phone:
Secondary ORC(s):
On-Site Representative(s):
Related Permits:
Inspection Date: 08/23/2018 Entry Time: 10'OOAM Exit Time: 11 OOAM
Primary Inspector: Gary Hudson Phone: [phone]
Secondary Inspector(s):
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Deemed permitted collection system management and operation
Facility Status: • Compliant 0 Not Compliant
Question Areas:
In Miscellaneous Questions • Performance Standards in Operation&Maint Reqmts
III Records • Monitoring&Rpting Reqmts II Inspections
• Pump Station
(See attachment summary)
Page. 1

Permit: WQCSD0192 Owner-Facility:Roanng Gap Club Inc
Inspection Date: 08/23/2018 Inspection Type:Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary
Page. 2

Permit: WQCSD0192 Owner-Facility:Roanng Gap Club Inc
Inspection Date: 08/23/2018 Inspection Type.Collection System Inspect Non Sampling Reason for Visit: Routine
Performance Standards Yes No NA NE
Is Public Education Program for grease established and documented'? • ❑ ❑ ❑
What educational tools are used'?
Is Sewer Use Ordinance/Legal Authority available'? • ❑ ❑ ❑
Does it appear that the Sewer Use Ordinance is enforced'? ❑ ❑ 0 MI
Is Grease Trap Ordinance available'? ❑ ❑ III ❑
Is Septic Tank Ordinance available(as applicable,i e annexation) ❑ ❑ U ❑
List enforcement actions by permittee, if any, in the last 12 months
Has an acceptable Capital Improvement Plan(CIP)been implemented? ❑ ❑ • ❑
Does CIP address short term needs and long term\"master plans"concepts'? ❑ CHM ❑
Does CIP cover three to five year period'? LI ❑ II ❑
Does CIP include Goal Statement'? ❑ ❑ • 0
Does CIP include description of project area? ❑ ❑ M ❑
Does CIP include description of existing facilities'? ❑ ❑ U ❑
Does CIP include known deficiencies'? ❑ ❑ • ❑
Does CIP include forecasted future needs'? ❑ ❑ MI El
Is CIP designated only for wastewater collection and treatment'? ❑ ❑ • ❑
Approximate capital improvement budget for collection system'?
Total annual revenue for wastewater collection and treatment'? ,
CIP Comments
Is system free of known points of bypass'? • ❑ ❑ ❑
If no,describe type of bypass and location
Is a 24-hour notification sign posted at ALL pump stations'? • ❑ ❑ ❑
#Does the sign include.
Instructions for notification? • El CI
Pump station identifier'? IN ❑ ❑ ❑
24-hour contact numbers • ❑ ❑ ❑
If no, list deficient pump stations
#Do ALL pump stations have an"auto polling"feature/SCADA? ❑ • ❑ ❑
Number of pump stations 2
Number of pump stations that have SCADA 0
Number of pump stations that have simple telemetry 2
Page 3

Permit: WQCSD0192 Owner-Facility:Roaring Gap Club Inc
Inspection Date: 08/23/2018 Inspection Type:Collection System Inspect Non Sampling Reason for Visit: Routine
Number of pump stations that have only audible and visual alarms o
Number of pump stations that do not meet permit requirements o
#Does the permittee have a root control program? 0 • 00
#If yes,date implemented'?
Describe
Comment. -
Inspections
Yes No NA NE
Are maintenance records for sewer lines available'? • 000
Are records available that document pump station inspections'? • 000
Are SCADA or telemetry equipped pump stations inspected at least once a week? • ❑ ❑ ❑
Are non-SCADA/telemetry equipped pump stations inspected every day'? ❑ ❑ I 0
Are records available that document citizen complaints'? • 000
#Do you have a system to conduct an annual observation of entire system'? • 000
#Has there been an observation of remote areas in the last year? • 000
Are records available that document inspections of high-pnonty lines? U U ❑ ❑
Has there been visual inspections of high-priority lines in last six months'? • 000
Corn ment:
Operation&Maintenance Requirements
Yes No NA NE
Are all log books available'? • 000
Does supervisor review all log books on a regular basis'? • 000
Does the supervisor have plans to address documented short-term problem areas'? • 000
What is the schedule for reviewing inspection,maintenance,&operations logs and problem areas'?
Are maintenance records for equipment available'? 11101:10
Is a schedule maintained for testing emergency/standby equipment? • 000
What is the schedule for testing emergency/standby equipment'?
Do pump station logs include
Inside and outside cleaning and debris removal'? • 000
Inspecting and exercising all valves'? • 000
Inspecting and lubricating pumps and other equipment'? • 000
Inspecting alarms,telemetry and auxiliary equipment'? M 0 0 ❑
Is there at least one spare pump for each pump station w/o pump reliability'? 0 U U 0
Are maintenance records for right-of-ways available'? • 000
Are right-of-ways currently accessible in the event of an emergency'? • 000
Are system cleaning records available'? 111000
Has at least 10%of system been cleaned annually'? U ❑ ❑ U
Page: 4

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Permit: WQCSD0192 Owner-Facility:Roaring Gap Club Inc
Inspection Date: 08/23/2018 Inspection Type:Collection System Inspect Non Sampling Reason for Visit: Routine
#Is an annual report being prepared in accordance with G S.143-215 1C? ❑ ❑ • fl
#Is permittee compliant with all compliance schedules in the permits'? ❑ ❑ N LI
If no,which one(s)?
Comment:
Page 6