20150659 Ver 1_Pre-Con Minutes 031516_20160318

March l 8, 2016
Contract No.: DA00287
WBS Element: 17BP.1.R.59
County: Tyrrell
Description: Replacement of Bridge #9 over unnamed canal
Myron Meadows, PE, PLS
Project Manager
Trader Construction Company
PO Drawer 1578
2500 Hwy 70 East
New Bern, NC 28563
Subject:
Pre-Construction Conference Minutes
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A pre-construction conference was held Tuesday, March 15, 2016 at ] 0:00 am for the above
referenced project. The following persons were in attendance:
NAME
Jeff Thatcher
Matt Mizelle
John Abel
Paul Williams
Carla Pugh
Myron Meadows
Garcy Ward
Greg Daisey
General Items:
Progress Schedule
Letter Authorizing SA's:
POSITION
Resident Engineer
Projectlnspector
Bridge Management Eng.
Permitting/Environmental
Roadside Environmental
Project Manager
Environmental Specialist
Environmental Specialist
COMPANY/AGENCY
RK&K
RK&K
NCDOT
NCDOT
NCDOT
Trader Construction Co.
NCDWR
NCDCM
The Contractor elected to delay submission of the progress schedule
until a firm start date could be determined.
The Contractor provided a letter stating the names of those personnel
authorized to sign supplemental agreements.
Enqineers � Construction Manaqers � Planners � Scientists

Subcontract Requests:
Monthly Estimate End Date:
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The Contractor submitted subcontractor approval forms for the
Department's approval.
7t�' day of the month
The Resident Engineer for this project is Mr. Jeff Thatcher. All correspondence should be directed to
the office as follows:
Mr. Jeff Thatcher, PE, CCM
Resident Engineer
RK&K
i l I US Highway 13 Bypass
Windsor, NC 27983
Representing the Department as Project Engineer will be Ms. Caitlin Melvin, EIT (RK&K). The
Project Inspector will be Mr. Matt Mizelle (RK&K).
For the Contractor, the Project Manager will be Mr. Myron Meadows. The Project
Superintendent will be Mr. Eddie Grant.
Project Dates:
Date of Availability:
Completion Date:
Environmental
February 29, 2016
October 28, 2016
Paul Williams reviewed the Army Corps of Engineers Nationwide 3 permit emphasizing conditions
12 & 21 and regional conditions 3.4 & 3.5.
Garcy Ward reviewed the NCDWR's Water Quality Certification No. 3883 with emphasis on
conditions 1, 2, 3, 4, 9, 1 l, 15, 16, 17 & 21.
Greg Daisey reviewed the NCDCM's General Permit with emphasis on the 3 special conditions, and
(d) & (g)(5) of the specific conditions.
It was agreed that a mailbox would be placed onsite to store copies ofthe permits and the NPDES
forms.
Contract/Plan Review:
Liquidated Damages for this contract are $500 per day.
Liquidated Damages for Intermediate Contract Time Number 1 is $500 per day with 180 days to
complete the project with the exception of vegetative establishment.
The contract contains the continuous prosecution of work requirement with a charge of $S00/day if
work is abandoned.

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Crutch bents under the existing structure will be retained by NCDOT. The contractor will notify Guy
White who will arrange for pickup once the members are removed. There are interior piles on the
crutch bents to maintain support during phased construction. This will require the steel crutch bent
caps to be cut in half however.
Since the existing bridge will be deposed of at a site that will recycle the concrete into course
aggregate this should be recorded on the state database at the website located on page 21 of the
contract.
Domestic steel is required on this project. Myron indicated that even the miscellaneous steel would
be domestic.
This project does have a 12 month guarantee.
E&SC/Stormwater Certifications:
Certified Supervisor: Eddie Grant — Superintendent and Level II
Certified Installer: Sadler Construction
*It was noted that if a reclamation plan became necessary that a Certified Designer would be
required.
Clearing & Grubbing will be Method II Modified.
GRAU 350's are TL-3's due to the 25 mph speed limit through the project. The contract coincides
with the plans.
Trader has submitted the Dolly Pit adjacent to the project site as a borrow material source. The pit
will be tested for both shoulder & slope borrow as well as Select Material Class III. Two additional
pits have also been named and will be sampled if the Dolly Pit does not meet specs for either
material.
Stabilization requirements and timeframes are listed in the plans and on page 54 of the contract.
Should crimping is required on this contract.
Turbidity curtain is required when performing in water work and land disturbing activity on the
adjacent bank. Turbidity curtain is also needed when extracting crutch bent and interior bent piles
from the existing structure. Payment will be made for the total linear foot of turbidity curtain
delivered and used onsite as long as proper care is taken during handling.
Safety vest are required for all personnel onsite including suppliers and subcontractors.

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These minutes are prepared as they are documented. Any discrepancies with the content of these
minutes should be submitted in writing to this office.
Sincerely,
L. _ -
Jeff E. Thatcher, PE, CCM
Resident Engineer
cc: C. Mebane
J. Metcalfe
Meeting Attendees
File