WQ0020926_Correspondence_20240404

Baker, Caroline D
From: Clark, Timothy W
Sent: Thursday, April 4, 2024 11:35 AM
To: Nordin, David
Subject: RE: [External] FW: NOV
Mr. Nordin,
PPI stands for "Points Prior to Irrigation." This number is used to identify the specific point that is being sampled prior to
waste being applied to the fields. Large operations have multiple PPIs. This number allows us to know where the samples are
being taken. There is only one PPI for your permit so your PPI number is 001.
As you can see from the email from Wanda Gerald, the November 2023 submission was received and rejected. The March
2024 submission was also received and rejected. I am inquiring now as to the reasons for the rejection. Your ORC should
have received an email stating that the submission was rejected and the reasons for the rejection. The ORC is given the
opportunity to correct the errors and resubmit. Apparently, this did not happen.
It may help to explain how the Notices of Violation are generated.
1. The ORC submits the permit required documents (NCMR, MDAR-1, etc.) electronically.
2. The ORC receives a receipt confirming submission of documents. This document is not an approval of your
forms, it is only a notice that the ORC successfully sent them.
3. The submitted documents are checked over by Wanda Gerald in our central office for completion of basic
information such as permit number, name and signature of ORC, etc.
4. Once Wanda completes her check, the submission is either rejected or approved. A rejection/approval
receipt is generated and sent to the ORC.
5. If rejected, Wanda sends a rejection notice back to the ORC with an explanation of the rejection. The ORC
is given the opportunity to correct the errors and resubmit.
6. If approved, Wanda enters data from the submitted documents into BIMS (our internal DEQ-DWR
database) and scans the documents into Laserfiche.
7. After a couple of months, Raleigh Regional Office staff (me) runs an audit report in BIMS that identifies
potential violations.
8. In this case BIMS did not "see" a NDIM R report for November 2023.
9. Based on this audit report, I checked Laserfiche and confirmed that the November 2023 Forms were
missing.
10. 1 generate the NOV, as missing/late reports is a permit violation.
I hope this clarifies the process of how this NOV was generated. As soon as I find out the reasons or both the November 2023
and March 2024 rejections, I will let you know.
Timothy "Tyler" Clark (he/him/his)
Hydrogeologist, Division of Water Resources
North Carolina Department of Environmental Quality
Office: [phone]
[e-mail]

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From: Nordin, David <[e-mail]>
Sent: Thursday, April 4, 2024 10:52 AM
To: Gerald, Wanda <[e-mail]>; Clark, Timothy W <[e-mail]>
Subject: RE: [External] FW: NOV
CAUTION: External email. Do not click links or open attachments unless verified. Report suspicious emails with the Report Message
button located on your Outlook menu bar on the Home tab.
What is the PPI number
David Nordin
Senior Director, Env. Affairs
p: [phone] x55574 c: [phone]
e: [e-mail]
2822 W NC 24 Hwy
Warsaw, North Carolina 28398
smithfieldfoods.com
From: Gerald, Wanda <[e-mail]>
Sent: Thursday, April 4, 2024 9:45 AM
To: Clark, Timothy W <[e-mail]>; Nordin, David <[e-mail]>
Subject: RE: [External] FW: NOV
Dear Mr. David and Mr. Timothy,
Below is the status of WQ0020926 for each month.
November 2023 — received and rejected (please see notes in the comments section). Also, when submitting
reports electronically, please specify the PPI number on NDMR report. The PPI number should be PPI 001.
March 2024 - received and rejected (please see notes in the comments section).
February 2024 — received and approved.
January 2024 - received and approved.
If you have any questions, please feel free to contact me at any time.
Sincerely,

Wanda Gerald
Administrative Specialist 1
Division of Water Resources - Non -Discharge Branch
North Carolina Department of Environmental Quality
Office: [phone] Office
[e-mail]
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NORTH CAROLINA -
Department of Environmental Quality
Email correspondence to and from this address is subject to the North
Carolina Public Records Law and may be disclosed to third parties.
From: Clark, Timothy W <[e-mail]>
Sent: Wednesday, April 3, 2024 11:22 AM
To: Nordin, David <[e-mail]>
Cc: Gerald, Wanda <[e-mail]>
Subject: RE: [External] FW: NOV
Dear David,
Thankyou for the response, but our system still shows that this report has not been accepted/received. The
submission receipt you attached is not sufficient evidence that the report was accepted and received. Please
note that acceptance/rejection notices are usually sent to you within a month of submission. Please checkyou
email to confirm you received an acceptance/rejection email for this submission. If not, please resubmit the
report.
Wanda, can you please check why this report was not received and uploaded to Laserfiche.
Timothy "Tyler" Clark (he/him/his)
Hydrogeologist, Division of Water Resources
North Carolina Department of Environmental Quality
Office: [phone]
timothy.clark _ ncdenr.gov
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From: Nordin, David <[e-mail]>
Sent: Tuesday, April 2, 2024 1:21 PM

To: Clark, Timothy W <[e-mail]>
Subject: [External] FW: NOV
You don't often get email from [e-mail]. Learn why this is important
CAUTION: External email. Do not click links or open attachments unless verified. Report suspicious emails with the Report Message
button located on your Outlook menu bar on the Home tab.
David Nordin
Senior Director, Env. Affairs
p: [phone] x55574 c: [phone]
e: [e-mail]
2822 W NC 24 Hwy
Warsaw, North Carolina 28398
smithfieldfoods.com
From: Terry, Kel <[e-mail]>
Sent: Tuesday, April 2, 2024 11:59 AM
To: Nordin, David <[e-mail]>
Cc: Huffman, Tom <[e-mail]>
Subject: RE: NOV
This is the file I sent on December 5t" 2023 and also the Report Submittal.
iia
Kel Terry
Environmental Resource Specialist
p: [phone] c: [phone]
e: [e-mail]
2518 Sorietown Rd
Enfield, North Carolina 27823
smithfieldfoods.com
From: Nordin, David <[e-mail]>
Sent: Tuesday, April 2, 2024 10:49 AM
To: Terry, Kel <[e-mail]>
Cc: Huffman, Tom <[e-mail]>
Subject: FW: NOV
Kel,
4

Please see the attachment. Were the documents not submitted or not submitted on time? How did you submit them?
Please call me asap.
Thanks
Dave
iifffi
David Nordin
Senior Director, Env. Affairs
p: [phone] x55574 c: [phone]
e: [e-mail]
2822 W NC 24 Hwy
Warsaw, North Carolina 28398
smithfieldfoods.com
From: Westerbeek, Kraig <[e-mail]>
Sent: Tuesday, April 2, 2024 10:30 AM
To: Nordin, David <[e-mail]>; Rowe, Carolyn <[e-mail]>; Britt, RO
<[e-mail]>; Weston, Kevin <[e-mail]>; Lee, Amanda <[e-mail]>
Subject: Fwd: NOV
What's going on here? Missing a reporting deadline?
Get Outlook for iO5
Kraig Westerbeek
President, Smithfield Hog Production
e: [e-mail]
From: Lee, Amanda <[e-mail]>
Sent: Tuesday, April 2, 2024 10:16:58 AM
To: Westerbeek, Kraig <[e-mail]>
Subject: NOV
Wanted to go ahead and give you heads up....
This came to your attention certified from DEQ.... who all do I need to pass along to?
Carolyn
Nordin
Weston
Tom Huffman?
Carla Stone, corporate paralegal
Anyon else???

Amanda Lee
Executive Assistant
p: [phone] x55331 c: [phone]
e: [e-mail]
2822 W NC 24 Hwy
Warsaw, North Carolina 28398
smithfieldfoods.com
From: [e-mail] <[e-mail]>
Sent: Tuesday, April 2, 2024 10:56 AM
To: Lee, Amanda <[e-mail]>
Subject: Message from WRLNMI
This communication (including any attachments) is confidential and is intended to be privileged pursuant to applicable law. If you are not the intended
recipient, or the employee or agent responsible for delivering it to the intended recipient, then you are hereby notified that the dissemination, distribution
or copying of this communication is prohibited. If you received this communication in error, please notify Smithfield Foods, Inc. immediately by telephone
([phone]) and then delete this communication and destroy all copies thereof.
Email correspondence to and from this address may be subject to the North Carolina Public Records Law and may be disclosed to third parties by an authorized
state official.
This communication (including any attachments) is confidential and is intended to be privileged pursuant to applicable law. If you are not the intended
recipient, or the employee or agent responsible for delivering it to the intended recipient, then you are hereby notified that the dissemination, distribution
or copying of this communication is prohibited. If you received this communication in error, please notify Smithfield Foods, Inc. immediately by telephone
([phone]) and then delete this communication and destroy all copies thereof.