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Home My WebLink AboutWQ0015515_Compliance Evaluation Inspection_20240327ROY COOPER Governor ELIZABETH S. BISER Secretary RICHARD E. ROGERS, JR. Director NORTH CAROLINA Environmental Quality March 27, 2024 Delivered electronically via email to: hmraofficemanager(c�gmail.com Missy Beuchert — President Heavenly Mountain Residential Association, Inc. 1896 Heavenly Mountain Drive Boone, NC 28607 SUBJECT: Compliance Evaluation Inspection Bear Pen Village WWTP Permit No. WQ0015515 Watauga County Dear Ms. Beuchert: On February 15, 2024, Division of Water Resources staff Kristen Potwora and Caitlin Caudle conducted a scheduled routine compliance inspection of the Bear Pen Village Wastewater Treatment Plant. Booby Rowe (ORC) was present during the entire inspection. A review of available records, treatment facilities, storage tank, and irrigation equipment was completed. This review reflected compliance with the subject permit. The following items of concern were noted: • In previous inspections a wet/damp area was noted close to the effluent inlet pipe of the storage tank. At the time of inspection, the area was damp, but did not show signs of active flow or ponding. There was no definite indicator of the source of water in that particular area. Please continue to monitor this area and take preventative actions if needed to maintain the integrity of the storage tank. • The permittee is required to have a Designated and Backup ORC for SI and WW- 2. At the time of the inspection there was no designation for WW-2. Kimberly Reese (RPB Office Manager) informed DWR staff on February 16, 2024, that WW-2 ORC Form once all required signatures are completed. Please provide Caitlin Caudle with the confirmation of submission of the form. • During the inspection of the drip irrigation zones, the restricting public access signs were no longer visible. Please ensure that all signs are posted and visible immediately. North Carolina Department of Environmental Quality I Division of Water Resources Winston-Salem Regional Office 1 450 W. Hanes Mill Rd, Suite 300 I Winston-Salem, North Carolina 27105 NoanicaaouNn oe•.m.m or em�nmen� Qualm 336.776.9800 Please refer to the enclosed inspection report for additional comments and observations. If you have any questions, please contact Caitlin Caudle at the letterhead address and phone number, or by email at caitlin.caudle(a--)deg.nc.gov. Sincerely, �-�'ME225CMEA... uSiTgned by: E l 5m1tr Lon T. Snider, Regional Supervisor Water Quality Regional Operations Section Division of Water Resources, NCDEQ — WSRO Enc: Inspection Report Cc: Brice Leonard, Manager (electronic copy) Bobby Rowe, ORC (electronic copy) Kimber Reese, RPB Systems (electronic copy) Watauga County Environmental Health (electronic copy) D North Carolina Department of Environmental Quality I Division of Water Resources ✓ Winston-Salem Regional Office 1 450 W. Hanes Mill Rd, Suite 300 1 Raleigh, North Carolina 27105 NORTH CAROLINA 336.776.9800 naparMeM of EmironmanW 9uallly DocuSigned by: (AUE Compliance Inspection Report � I'l' 99D49�'�t' 8B834968199D49D... Permit: WQ0015515 Effective: 12/01/23 Expiration: 11/30/31 Owner : Heavenly Mountain Residential Association Inc SOC: Effective: Expiration: Facility: Bear Pen Village WWTP County: Watauga 246 Summit Rise Dr Region: Winston-Salem Boone NC 28607 Contact Person: Brice Leonard Title: Phone: 508-633-5217 Directions to Facility: System Classifications: SI, WW2, Primary ORC: Robert Gross Rowe Secondary ORC(s): On -Site Representative(s): Related Permits: Inspection Date: 02/15/2024 Entry Time 11:15AM Primary Inspector: Kristen Potwora Secondary Inspector(s): Certification: 1012111 Phone:828-767-9042 Exit Time: 12:20PM Phone: 336-776-9800 Reason for Inspection: Routine Inspection Type: Compliance Evaluation Permit Inspection Type: Wastewater Irrigation Facility Status: Compliant ❑ Not Compliant Question Areas: Treatment Flow Measurement -Effluent Treatment Flow Measurement -Influent Miscellaneous Questions Treatment Flow Measurement -Water Treatment Treatment Barscreen Use Records Treatment Filters Record Keeping Treatment Activated Sludge Treatment Sludge Storage/Treatment End Use -Irrigation Treatment Clarifiers Treatment Disinfection Treatment Flow Measurement Storage Standby Power (See attachment summary) Page 1 of 6 Permit: WQ0015515 Owner - Facility: Heavenly Mountain Residential Association Inc Inspection Date: 02/15/2024 Inspection Type: Compliance Evaluation Reason for Visit: Routine Inspection Summary: On February 15, 2024, Division of Water Resources staff Kristen Potwora and Caitlin Caudle conducted a scheduled routine compliance inspection of the Bear Pen Village Wastewater Treatment Plant. Booby Rowe (ORC) was present during the entire inspection. A review of available records, treatment facilities, storage tank, and irrigation equipment was completed. This review reflected compliance with the subject permit. • Requested WW2 ORC Designation on 3/6/24. The following items of concern was noted: • In previous inspections a wet/damp area was noted close to the effluent inlet pipe of the storage tank. At the time of inspection, the area was damp, but did not show signs of active flow or ponding. There was no definite indicator of the source of water in that particular area. Please continue to monitor this area and take preventative actions if needed to maintain the integrity of the storage tank. • The permittee is required to have a Designated and Backup ORC for SI and WW-2. At the time of the inspection there was no one designated for WW-2. Kimberly Reese (Office Manager) informed DWR staff on February 16, 2024, that she would be submitting the WW-2 ORC Form once all required signatures are completed. Please provide Caitlin Caudle with the confirmation of submission of the form. • During the inspection of the drip irrigation zones, the restricting public access signs were no longer visible. Please ensure that all signs are posted and visible immediately. Other Observations: • The package plant was in working order. • Rain Sensor was fixed and installed. This was confirmed by the NDARs. • Turned on Zone 3 and was working properly. The rate is 60 gpm. • Irrigation system is set to 1250 gal per day to each zone. • Soil samples collected December 2023. • Chlorine Tablets have 73% Calcium Hypochlorite. • Flowmeter was calibrated on 1/30/24. • Freeboard at the time of inspection was at 20 feet. • Soil Analysis requested 2/15/24 received 2/22/24 • Flow is generally very low. Page 2 of 6 Permit: WQ0015515 Inspection Date: 02/15/2024 Owner - Facility: Heavenly Mountain Residential Association Inc Inspection Type: Compliance Evaluation Reason for Visit: Routine Type Yes No NA NE Reuse (Quality) ❑ Infiltration System ❑ Single Family Spray, LR ❑ Lagoon Spray, LR ❑ Activated Sludge Spray, LR ❑ Activated Sludge Spray, HR ❑ Recycle/Reuse ❑ Single Family Drip ❑ Activated Sludge Drip, LR Treatment Yes No NA NE Are Treatment facilities consistent with those outlined in the current permit? 0 ❑ ❑ ❑ Do all treatment units appear to be operational? (if no, note below.) 0 ❑ ❑ ❑ Comment: Treatment Flow Measurement -Influent Yes No NA NE Is flowmeter calibrated annually? ❑ ❑ 0 ❑ Is flowmeter operating properly? ❑ ❑ ❑ Does flowmeter monitor continuously? ❑ ❑ ❑ Does flowmeter record flow? ❑ ❑ ❑ Does flowmeter appear to monitor accurately? ❑ ❑ ❑ Comment: Treatment Flow Measurement -Water Use Records Yes No NA NE Is water use metered? ❑ ❑ ❑ Are the daily average values properly calculated? ❑ ❑ 0 ❑ Comment: Treatment Flow Measurement -Effluent Yes No NA NE Is flowmeter calibrated annually? ❑ ❑ ❑ Is flowmeter operating properly? ❑ ❑ ❑ Does flowmeter monitor continuously? ❑ ❑ ❑ Does flowmeter record flow? ❑ ❑ ❑ Does flowmeter appear to monitor accurately? ❑ ❑ ❑ Comment: Standby Power Yes No NA NE Is automatically activated standby power available? ❑ 0 ❑ ❑ Page 3 of 6 Permit: WQ0015515 Owner - Facility: Heavenly Mountain Residential Association Inc Inspection Date: 02/15/2024 Inspection Type: Compliance Evaluation Reason for Visit: Routine Is generator tested weekly by interrupting primary power source? ❑ ❑ ❑ Is generator operable? ❑ ❑ ❑ Does generator have adequate fuel? ❑ ❑ ❑ Comment: Mobile generator is available. Treatment Barscreen Yes No NA NE Is it free of excessive debris? 0 ❑ ❑ ❑ Is disposal of screenings in compliance? 0 ❑ ❑ ❑ Are the bars spaced properly? 0 ❑ ❑ ❑ Is the unit in good condition? 0 ❑ ❑ ❑ Comment: Treatment Activated Sludge Yes No NA NE Is the aeration mechanism operable? ❑ ❑ ❑ Is the aeration basin thoroughly mixed? ❑ ❑ ❑ Is the aeration equipment easily accessed? ❑ ❑ ❑ Is Dissolved Oxygen adequate? ❑ ❑ ❑ Are Settleometer results acceptable? ❑ ❑ ❑ Is activated sludge an acceptable color? 0 ❑ ❑ ❑ Comment: Treatment Clarifiers Yes No NA NE Are the weirs level? ❑ ❑ ❑ Are the weirs free of solids and algae? ❑ ❑ ❑ Is the scum removal system operational? ❑ ❑ ❑ Is the scum removal system accessible? 0 ❑ ❑ ❑ Is the sludge blanket at an acceptable level? ❑ ❑ ❑ Is the effluent from the clarifier free of excessive solids? ❑ ❑ ❑ Comment: Treatment Filters Yes No NA NE Is the filter media present? ❑ ❑ ❑ Is the filter media the correct size and type? ❑ ❑ ❑ Is the air scour operational? ❑ ❑ ❑ Is the scouring acceptable? ❑ ❑ ❑ Is the clear well free of excessive solids? ❑ ❑ ❑ Is the mud well free of excessive solids and filter media? ❑ ❑ ❑ Does backwashing frequency appear adequate? ❑ ❑ ❑ Comment Page 4 of 6 Permit: WQ0015515 Owner - Facility: Heavenly Mountain Residential Association Inc Inspection Date: 02/15/2024 Inspection Type: Compliance Evaluation Reason for Visit: Routine Treatment Sludge Storage/Treatment Yes No NA NE Is the aeration operational? 0 ❑ ❑ ❑ Is the aeration pattern even? 0 ❑ ❑ ❑ If required, are Sanitary "Ts" present in tankage? ❑ ❑ 0 ❑ Comment: Treatment Disinfection Yes No NA NE Is the system working? ❑ ❑ ❑ Do the fecal coliform results indicate proper disinfection? ❑ ❑ ❑ Is there adequate detention time (-30 minutes)? ❑ ❑ ❑ Is the system properly maintained? ❑ ❑ ❑ If gas, does the cylinder storage appear safe? ❑ ❑ ❑ Is the fan in the chlorine feed room and storage area operable? ❑ ❑ ❑ Is the chlorinator accessible? ❑ ❑ ❑ If tablets, are tablets present? ❑ ❑ ❑ Are the tablets the proper size and type? ❑ ❑ ❑ Is contact chamber free of sludge, solids, and growth? ❑ ❑ ❑ If UV, are extra UV bulbs available? ❑ ❑ ❑ If UV, is the UV intensity adequate? ❑ ❑ ❑ # Is it a dual feed system? ❑ ❑ ❑ Does the Stationary Source have more than 2500 Ibs of Chlorine (CAS No. 7782-50-5)? ❑ ❑ ❑ If yes, then is there a Risk Management Plan on site? ❑ ❑ ❑ If yes, then what is the EPA twelve digit ID Number? (1000- If yes, then when was the RMP last updated? Comment: Record Keeping Yes No NA NE Is a copy of current permit available? 0 ❑ ❑ ❑ Are monitoring reports present: NDMR? 0 ❑ ❑ ❑ NDAR? ❑ ❑ ❑ Are flow rates less than of permitted flow? ❑ ❑ ❑ Are flow rates less than of permitted flow? ❑ ❑ ❑ Are application rates adhered to? ❑ ❑ ❑ Is GW monitoring being conducted, if required (GW-59s submitted)? ❑ ❑ ❑ Are all samples analyzed for all required parameters? ❑ ❑ ❑ Are there any 2L GW quality violations? ❑ ❑ ❑ Is GW-59A certification form completed for facility? ❑ ❑ ❑ Is effluent sampled for same parameters as GW? ❑ ❑ 0 ❑ Page 5 of 6 Permit: WQ0015515 Owner - Facility: Heavenly Mountain Residential Association Inc Inspection Date: 02/15/2024 Inspection Type: Compliance Evaluation Reason for Visit: Routine Do effluent concentrations exceed GW standards? ❑ ❑ 0 ❑ Are annual soil reports available? 0 ❑ ❑ ❑ # Are PAN records required? ❑ ❑ 0 ❑ # Did last soil report indicate a need for lime? ❑ ❑ 0 ❑ If so, has it been applied? ❑ ❑ 0 ❑ Are operational logs present? 0 ❑ ❑ ❑ Are lab sheets available for review? 0 ❑ ❑ ❑ Do lab sheets support data reported on NDMR? 0 ❑ ❑ ❑ Do lab sheets support data reported on GW-59s? ❑ ❑ 0 ❑ Are Operational and Maintenance records present? 0 ❑ ❑ ❑ Were Operational and Maintenance records complete? 0 ❑ ❑ ❑ Has permittee been free of public complaints in last 12 months? 0 ❑ ❑ ❑ Is a copy of the SOC readily available? ❑ ❑ 0 ❑ No treatment units bypassed since last inspection? 0 ❑ ❑ ❑ Comment: End Use -Irrigation Yes No NA NE Are buffers adequate? ❑ ❑ ❑ Is the cover crop type specified in permit? ❑ ❑ ❑ Is the crop cover acceptable? ❑ ❑ ❑ Is the site condition adequate? ❑ ❑ ❑ Is the site free of runoff / ponding? ❑ ❑ ❑ Is the acreage specified in the permit being utilized? ❑ ❑ ❑ Is the application equipment present? ❑ ❑ ❑ Is the application equipment operational? ❑ ❑ ❑ Is the disposal field free of limiting slopes? ❑ ❑ ❑ Is access restricted and/or signs posted during active site use? ❑ ❑ ❑ Are any supply wells within the CB? ❑ ❑ ❑ Are any supply wells within 250' of the CB? ❑ ❑ ❑ How close is the closest water supply well? ❑ ❑ ❑ Is municipal water available in the area? ❑ ❑ ❑ # Info only: Does the permit call for monitoring wells? ❑ ❑ ❑ Are GW monitoring wells located properly w/ respect to RB and CB? ❑ ❑ ❑ Are GW monitoring wells properly constructed, including screened interval? ❑ ❑ ❑ Are monitoring wells damaged? ❑ ❑ ❑ Comment: See summa Page 6 of 6