WQ0002015_Compliance Inspection Letter_20240307

March 7, 2024
Missy Edlin
Oak Hill Fellowship Center
1528 Oak Hill Road
Oxford, NC 27565
Subject: Compliance Evaluation Inspection
Camp Oak Hill WWTF
Nondischarge Permit WQ0002015
Granville County
Dear Ms. Edlin:
On January 30, 2024, Dorothy Robson and Donald Smith from the Raleigh Regional Office
visited your facility to evaluate compliance with the Nondischarge Permit WQ0002015. Liza
Farrar, Nancy Matthews, and Dale Mathews assisted during the Inspection, and were very
helpful and answered many questions.
Division records indicate the facility operates a wastewater collection, treatment, and irrigation
facility.
During the inspection, the following was observed:
Schedule (Section I of permit):
1.The permit was issued in April 26, 2019 and due for renewal on February 28, 2025 Please
submit a renewal 6-months prior to expiration.
Performance (Section II):
2.The facility maintains and operates the wastewater treatment and irrigation system as
described in the permit.
3.Effluent quality has not exceeded parameter limits as specified in Attachment A.
4.Irrigation rates have not exceeded the hydraulic, nutrient or other pollutants as specified in
Attachment B.
Operation and Maintenance (O&M) (Section III):
5.The permittee is responsible for the O&M of the WWTF and irrigation system with no
discharge to surface waters. An O&M Plan, Spill control prevention plan (SPCP), and safety
measures are not stored onsite.
6.The wastewater lagoon and chlorine contact chamber were observed to be well maintained.
7.However, there was vegetation growth around the edge of the lagoon. Please clip/ mow the
vegetation growth to prevent damage to the lagoon berms
8.Vegetative cover on the irrigation areas were well maintained and no ponding or runoff was
observed.
9.Public access is restricted by a fence.
10.Calibration records were available and compliant with the permit.
DocuSign Envelope ID: 09806990-B0B9-40CF-B69B-45FD8039D0F5
Page | 2

Monitoring and Reporting (Section IV):
11. Effluent flow and irrigation rates are in compliance in accordance with the permit.
12. The ORCs record tracking documents were well maintained and readily available for review.
However, since the system is partially maintained by the Camp, no records were available for
the equipment maintained by the camp. It is recommended that all records pertaining to the
wastewater system be maintained together. Please provide records for when the septic tanks
and grease trap were pumped. Additionally, please provide any maintenance records for the
part of the wastewater system leading up to the storage lagoon.
13. Freeboard is recorded as described in the permit. At the time of the site visit, freeboard was
observed at greater than two feet.
14. The lagoon was in good condition with the exception of high vegetative growth and small
trees next to the lagoon. Please remove high and woody growth.
15. The soil analysis reports were readily available and within acceptable values. However, the
field has not been limed as the reports recommended. Please apply lime as the soil reports
recommends.
16. A review of the NDMR and NDARs indicate they have been submitted in a timely manner and
no violations have been reported in the past year.

Inspections (Section V):
17. The facility performs maintenance and inspects the facility daily and maintains written logs.

General Conditions
18. The permittee is in compliance with the permit general conditions.
19. All annual fees have been paid and up to date.

This report is a notification of the results of the compliance inspection. Within 30-days
receipt of this letter, submit a written response to this office addressing the issues
noted in items 7, 12, and 15 above.

Please be aware that non-compliance with your permit could result in enforcement action by
the Division of Water Resources for these and any other violations of State law. The Raleigh
Regional Office encourages you to take all necessary actions to bring your facility into
compliance. If you have questions or comments about this inspection or the requirements to
take corrective action, then please contact via email at [e-mail] or 919-791-
4200

Sincerely,

Michael Hall, Regional Supervisor
Water Quality Regional Operations Section
Raleigh Regional Office
Division of Water Resources, NCDEQ

ATTACHMENTS: Compliance Inspection Report
Cc: NON-DISCHARGE Laserfiche

DocuSign Envelope ID: 09806990-B0B9-40CF-B69B-45FD8039D0F5
Compliance Inspection Report
Permit:WQ0002015 Effective:08/01/19 Expiration:02/28/25 Owner :Oak Hill Fellowship Center Inc
SOC:
Contact Person:
Region:
County:
Directions to Facility:
Granville
Raleigh
Liza Farrar
Effective:Expiration:Facility:Camp Oak Hill WWTF
1528 Oak Hill Rd
Oxford NC 27565
Title:Phone:[phone]Executive Director
From Oxford, take Hwy 96 North, Right on Oak Hill Road
Secondary ORC(s):
Phone:Certification:Primary ORC:
SI,System Classifications:
On-Site Representative(s):
Related Permits:
Secondary Inspector(s):
Primary Inspector:
Inspection Date:Exit Time:Entry Time:
Phone:
01/30/2024 10:00AM 12:00PM
Dorothy M Robson 919-791-4241
Donald Smith
Facility Status:
Permit Inspection Type:
Reason for Inspection:Inspection Type:
Not CompliantCompliant
Routine
Wastewater Irrigation
Compliance Evaluation
Question Areas:
Miscellaneous Questions Treatment Record Keeping
Treatment Lagoons End Use-Irrigation Treatment Influent Pump Station
Treatment Disinfection Storage
(See attachment summary)
Page 1 of 7
DocuSign Envelope ID: 09806990-B0B9-40CF-B69B-45FD8039D0F5
Inspection Date:
Permit:
Inspection Type :
Owner - Facility:
Reason for Visit:
WQ0002015
01/30/2024 Compliance Evaluation
Oak Hill Fellowship Center Inc
Routine
Inspection Summary:
On January 30, 2024, Dorothy Robson and Donald Smith from the Raleigh Regional Office visited your facility to evaluate
compliance with the Nondischarge Permit WQ0002015. Liza Farrar, Nancy Matthews, and Dale Mathews assisted during
the Inspection, and were very helpful and answered many questions.
Division records indicate the facility operates a wastewater collection, treatment, and irrigation
facility.
During the inspection, the following was observed:
Schedule (Section I of permit):
1.The permit was issued in April 26, 2019 and due for renewal on February 28, 2025 Please submit a renewal 6-months
prior to expiration.
Performance (Section II):
2.The facility maintains and operates the wastewater treatment and irrigation system as described in the permit.
3.Effluent quality has not exceeded parameter limits as specified in Attachment A.
4.Irrigation rates have not exceeded the hydraulic, nutrient or other pollutants as specified in Attachment B.
Operation and Maintenance (O&M) (Section III):
5.The permittee is responsible for the O&M of the WWTF and irrigation system with no discharge to surface waters. An
O&M Plan, Spill control prevention plan (SPCP), and safety measures are not stored onsite.
6.The wastewater lagoon and chlorine contact chamber were observed to be well maintained.
7.However, there was vegetation growth around the edge of the lagoon. Please clip/ mow the vegetation growth to prevent
damage to the lagoon berms
8.Vegetative cover on the irrigation areas were well maintained and no ponding or runoff was observed.
9.Public access is restricted by a fence.
10.Calibration records were available and compliant with the permit.
Monitoring and Reporting (Section IV):
11.Effluent flow and irrigation rates are in compliance in accordance with the permit.
12.The ORCs record tracking documents were well maintained and readily available for review. However, since the system
is partially maintained by the Camp, no records were available for the equipment maintained by the camp. It is
recommended that all records pertaining to the wastewater system be maintained together. Please provide records for when
the septic tanks and grease trap were pumped. Additionally, please provide any maintenance records for the part of the
wastewater system leading up to the storage lagoon.
13.Freeboard is recorded as described in the permit. At the time of the site visit, freeboard was observed at greater than
two feet.
14.The lagoon was in good condition with the exception of high vegetative growth and small trees next to the lagoon.
Please remove high and woody growth.
15.The soil analysis reports were readily available and within acceptable values. However, the field has not been limed as
the reports recommended. Please apply lime as the soil reports recommends.
16.A review of the NDMR and NDARs indicate they have been submitted in a timely manner and no violations have been
reported in the past year.
Inspections (Section V):
17.The facility performs maintenance and inspects the facility daily and maintains written logs.
General Conditions
18.The permittee is in compliance with the permit general conditions.
19.All annual fees have been paid and up to date.
This report is a notification of the results of the compliance inspection. Within 30-days receipt of this letter, submit a written
response to this office addressing the issues noted in items 7, 12, and 15 above.
Page 2 of 7
DocuSign Envelope ID: 09806990-B0B9-40CF-B69B-45FD8039D0F5
Inspection Date:
Permit:
Inspection Type :
Owner - Facility:
Reason for Visit:
WQ0002015
01/30/2024 Compliance Evaluation
Oak Hill Fellowship Center Inc
Routine
Please be aware that non compliance with your permit could result in enforcement action by the Division of Water
Resources for these and any other violations of State law. The Raleigh Regional Office encourages you to take all
necessary actions to bring your facility into compliance.
Page 3 of 7
DocuSign Envelope ID: 09806990-B0B9-40CF-B69B-45FD8039D0F5
Inspection Date:
Permit:
Inspection Type :
Owner - Facility:
Reason for Visit:
WQ0002015
01/30/2024 Compliance Evaluation
Oak Hill Fellowship Center Inc
Routine
Type Yes No NA NE
Infiltration System
Reuse (Quality)
Activated Sludge Spray, LR
Single Family Spray, LR
Activated Sludge Spray, HR
Activated Sludge Drip, LR
Recycle/Reuse
Single Family Drip
Lagoon Spray, LR
Treatment Yes No NA NE
Are Treatment facilities consistent with those outlined in the current permit?
Do all treatment units appear to be operational? (if no, note below.)
Permit expires February 28, 2025Comment:
Treatment Influent Pump Station Yes No NA NE
Is the pump station free of bypass lines or structures?
Is the general housekeeping acceptable?
Are all pumps present?
Are all pumps operable?
Are floats/controls operable?
Are audio and visual alarms available?
Are audio and visual alarms operational?
# Are SCADA/Telemetry alarms required?
Are SCADA/Telemetry available?
Are SCADA/Telemetry operational?
NoneComment:
Treatment Disinfection Yes No NA NE
Is the system working?
Do the fecal coliform results indicate proper disinfection?
Is there adequate detention time (>=30 minutes)?
Is the system properly maintained?
If gas, does the cylinder storage appear safe?
Is the fan in the chlorine feed room and storage area operable?
Is the chlorinator accessible?
Page 4 of 7
DocuSign Envelope ID: 09806990-B0B9-40CF-B69B-45FD8039D0F5
Inspection Date:
Permit:
Inspection Type :
Owner - Facility:
Reason for Visit:
WQ0002015
01/30/2024 Compliance Evaluation
Oak Hill Fellowship Center Inc
Routine
If tablets, are tablets present?
Are the tablets the proper size and type?
Is contact chamber free of sludge, solids, and growth?
If UV, are extra UV bulbs available?
If UV, is the UV intensity adequate?
# Is it a dual feed system?
Does the Stationary Source have more than 2500 lbs of Chlorine (CAS No. 7782-50-5)?
If yes, then is there a Risk Management Plan on site?
If yes, then what is the EPA twelve digit ID Number? (1000-____-____)
If yes, then when was the RMP last updated?
No UV, only chlorine tabletsComment:
Record Keeping Yes No NA NE
Is a copy of current permit available?
Are monitoring reports present: NDMR?
NDAR?
Are flow rates less than of permitted flow?
Are flow rates less than of permitted flow?
Are application rates adhered to?
Is GW monitoring being conducted, if required (GW-59s submitted)?
Are all samples analyzed for all required parameters?
Are there any 2L GW quality violations?
Is GW-59A certification form completed for facility?
Is effluent sampled for same parameters as GW?
Do effluent concentrations exceed GW standards?
Are annual soil reports available?
# Are PAN records required?
# Did last soil report indicate a need for lime?
If so, has it been applied?
Are operational logs present?
Are lab sheets available for review?
Do lab sheets support data reported on NDMR?
Do lab sheets support data reported on GW-59s?
Are Operational and Maintenance records present?
Were Operational and Maintenance records complete?
Has permittee been free of public complaints in last 12 months?
Is a copy of the SOC readily available?
Page 5 of 7
DocuSign Envelope ID: 09806990-B0B9-40CF-B69B-45FD8039D0F5
Inspection Date:
Permit:
Inspection Type :
Owner - Facility:
Reason for Visit:
WQ0002015
01/30/2024 Compliance Evaluation
Oak Hill Fellowship Center Inc
Routine
No treatment units bypassed since last inspection?
Maintenance records were not complete. Half of the system is maintained by the camp and the
other half by the ORC.
Comment:
End Use-Irrigation Yes No NA NE
Are buffers adequate?
Is the cover crop type specified in permit?
Is the crop cover acceptable?
Is the site condition adequate?
Is the site free of runoff / ponding?
Is the acreage specified in the permit being utilized?
Is the application equipment present?
Is the application equipment operational?
Is the disposal field free of limiting slopes?
Is access restricted and/or signs posted during active site use?
Are any supply wells within the CB?
Are any supply wells within 250' of the CB?
How close is the closest water supply well?
Is municipal water available in the area?
# Info only: Does the permit call for monitoring wells?
Are GW monitoring wells located properly w/ respect to RB and CB?
Are GW monitoring wells properly constructed, including screened interval?
Are monitoring wells damaged?
NneComment:
001 -
Treatment Lagoons Yes No NA NE
Lagoon Type None
Primary/Secondary Secondary
Influent structure
Banks/berms (seepage and erosion)
Vegetation (excessive vegetation on banks/berms)
Liner
Liner Type Full, clay
Baffles/curtains
Freeboard Marker
Required freeboard 2
Page 6 of 7
DocuSign Envelope ID: 09806990-B0B9-40CF-B69B-45FD8039D0F5
Inspection Date:
Permit:
Inspection Type :
Owner - Facility:
Reason for Visit:
WQ0002015
01/30/2024 Compliance Evaluation
Oak Hill Fellowship Center Inc
Routine
Feet
Actual freeboard 3
Feet
Are increments clearly marked on gauge at adequate intervals?
Has the water level gauge been surveyed w/ respect to lowest point on dike? wall?
No Evidence of overflow
Acceptable color
Floating mats
Excessive solids buildup
Aerators/mixers
Effluent structure
Lagoon cover
Page 7 of 7
DocuSign Envelope ID: 09806990-B0B9-40CF-B69B-45FD8039D0F5