WQ0003992_Staff Report_20240221

February 21, 2024
To: DWR Central Office — WQ, Non -Discharge Unit
Attn: Cord Anthony
From: Caitlin Caudle
Winston-Salem Regional Office
State of North Carolina
Division of Water Resources
Water Quality Regional Operations Section
Staff Report
Application No.: W00013263
Facility name: Town of West Jefferson RLAP
Note: This form has been adapted from the non -discharge facility staff report to document the review of both non -discharge and NPDES permit applications and/or renewals. Please complete all sections as they are applicable.
I. GENERAL AND SITE VISIT INFORMATION
1. Was a site visit conducted? ® Yes or ❑ No
a. Date of site visit: 2/19/2024
b. Site visit conducted by: C. Caudle and K. Potwora
c. Inspection report attached? ® Yes or ❑ No
d. Person contacted: Brandon Patrick, MLm Rktownofwj.com
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1. Are there appropriately certified Operators in Charge (ORCs) for the facility? ® Yes ❑ No ❑ N/A
2. Are the design, maintenance, and operation of the treatment facilities adequate for the type of waste and disposal
system? ® Yes or ❑ No
3. Are the site conditions (e.g., soils, topography, depth to water table, etc) maintained appropriately and adequately
assimilating the waste? ® Yes or ❑ No
4. Has the site changed in any way that may affect the permit (e.g., drainage added, new wells inside the compliance
boundary, new development, etc.)? ® Yes or ❑ No
If yes, please explain: A new build may be within 500ft of the application area of DP-2.
5. Is the residuals management plan adequate? ® Yes or ❑ No
6. Are the existing application rates (e.g., hydraulic, nutrient) still acceptable? ® Yes or ❑ No
7. Are there any setback conflicts for existing treatment, storage, and disposal sites? ❑ Yes or ® No
8. Is the description of the facilities as written in the existing permit correct? ® Yes or ❑ No
9. Has a review of all self -monitoring data been conducted (e.g., AR, NDMR, NDAR, GW)? ® Yes or ❑ No
Please summarize any findings resulting from this review: Two NODS have been issued for failure to collect 7
fecal samples in a calendar year.
10. Has a review of compliance history been completed (CEI's)? ® Yes or ❑ No
11. Are there any permit changes needed in order to address ongoing BIMS violations? ❑ Yes or ® No
FORM: WQROSSR 04-14 Page 1 of 2

12. Check all that apply:
® No compliance issues
❑ Notice(s) of violation
❑ Current enforcement action(s) ❑ Currently under JOC
❑ Currently under SOC ❑ Currently under moratorium
Please explain and attach any documents that may help clarify answer/comments (i.e., NOV, NOD, etc.) NODS
were issued in 2020 for the 2019 annual reports as only 5 fecal samples were collected both years.
Have all compliance dates/conditions in the existing permit been satisfied? ® Yes ❑ No ❑ N/A
If no, please explain:
13. Are there any issues related to compliance/enforcement that should be resolved before issuing this permit?
❑ Yes ®No❑N/A
III. REGIONAL OFFICE RECOMMENDATIONS
1. Do you foresee any problems with issuance/renewal of this permit? ❑ Yes or ® No
If yes, please explain:
2. List any items that you would like the NPDES Unit or Non -Discharge Unit Central Office to obtain through an
additional information request:
Item
Reason
Updated LOAs
The provided LOAs were from the 2019 permit modification. New forms need
to be signed and submitted.
This setback waiver was not included in the application, but the property has
Setback Waiver
not changed ownership since 2011. The waiver was filed with the Register of
Deeds with the 2019 permit modification. Does this waiver need to be
submitted?
Updated site maps
DP-2 and KP-1 both have new houses within 500ft of the property boundary.
Updated maps are needed.
3. Recommendation: ® Hold, pending receipt and review of additional information by regional office
❑ Hold, pending review of draft permit by regional office
❑ Issue upon receipt of needed additional information
❑ Issue
❑ Deny (Please -state.. reasons: )
4. Signature of report preparer:
99D49D...
Signature of regional supervisor:
Date: 2/21/2024
IV. ADDITIONAL REGIONAL STAFF REVIEW ITEMS
B7456...
See attached inspection report and application maps with required changes marked.
FORM: WQROSSR 04-14 Page 2 of 2

Compliance Inspection Report
Permit: WQ0003992 Effective: 11/18/20 Expiration: 07/31/24 Owner: Town of West Jefferson
SOC: Effective: Expiration: Facility: Town of West Jefferson RLAP
County: Ashe 335 Clearwater Dr
Region: Winston-Salem
West Jefferson NC 28694
Contact Person: Brantley Price Title: Town Manager Phone: [phone]
Directions to Facility:
System Classifications: LA,
Primary ORC: Certification: Phone:
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
NC0020451 Town of West Jefferson - West Jefferson WWTP
Inspection Date: 02/19/2024 Entry Time 09:45AM Exit Time: 11:OOAM
Primary Inspector: Caitlin aq1 ljgsigned by: Phone: [phone]
Secondary Inspector(s): V,
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Kristen Potwora
Reason for Inspection: Routine Inspection Type: Reconnaissance
Permit Inspection Type: Land Application of Residual Solids (503)
Facility Status: ❑ Compliant ❑ Not Compliant
Question Areas:
Miscellaneous Questions
(See attachment summary)
Page 1 of 3

Permit: WQ0003992 Owner - Facility: Town of West Jefferson
Inspection Date: 02/19/2024 Inspection Type : Reconnaissance Reason for Visit: Routine
Inspection Summary:
On February 19, 2024, Division of Water resources staff Caitlin Caudle and Kristen Potwora conducted a site visit for
permitting purposes. The residuals generating facility and application fields were reviewed.
Liquid residuals are land applied. When land application is not possible residuals are pressed and landfilled. Currently, the
belt press runs every day to keep up with the residuals produced as it is a small belt press. There is no concern for available
land as the facility intends to continue operating in this manner.
SAR was reported as 2.29, staff calculated 1.43.
Ms. Caudle advised that the O&M Plan will need to be updated to reflect the most recent requirements.
The WSRO phone number in the Spill Plan was incorrect. Ms. Caudle provided the updated phone number.
Page 2 of 3

Permit: WQ0003992 Owner - Facility: Town of West Jefferson
Inspection Date: 02/19/2024 Inspection Type : Reconnaissance Reason for Visit: Routine
Page 3 of 3

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