WQ0015515_Staff Report_20230606

June 6, 2023
To: DWR Central Office — WQ, Non -Discharge Unit
Attn: Leah Parente
From: Caitlin Caudle
Winston-Salem Regional Office
State of North Carolina
Division of Water Resources
Water Quality Regional Operations Section
Staff Report
Application No.: W00015515
Facility name: Bear Pen Village WWTP
Note: This form has been adapted from the non -discharge facility staff report to document the review of both non -discharge and NPDES permit applications and/or renewals. Please complete all sections m they are applicable.
I. GENERAL AND SITE VISIT INFORMATION
1. Was a site visit conducted? ❑ Yes or ® No
II. EXISTING FACILITIES: MODIFICATION AND RENEWAL APPLICATIONS
1. Are there appropriately certified Operators in Charge (ORCs) for the facility? ❑ Yes ®No ❑ N/A
ORC: Bobby Rowe Certificate #: 1012111 Backup ORC: Bob Barr Certificate #: 24262
An ORC and BUORC need to be designated for the WW2 classification of the facility.
2. Are the design, maintenance and operation of the treatment facilities adequate for the type of waste and disposal
system? ® Yes or ❑ No
Explain anything observed during the site visit that needs to be addressed by the permit, or that may be important
for the permit writer to know (i.e., equipment condition, function, maintenance, a change in facility ownership,
etc.) There are concerns about the structural integrity of the storage tank. During past visits a seep was
noted around the base of the storage tank. Past sampling showed the seep had similar characteristics to
wastewater that was currently being irrigated. See attached photos.
3. Are the site conditions (e.g., soils, topography, depth to water table, etc) maintained appropriately and adequately
assimilating the waste? ® Yes or ❑ No
4. Has the site changed in any way that may affect the permit (e.g., drainage added, new wells inside the compliance
boundary, new development, etc.)? ❑ Yes or ® No
5. Is the residuals management plan adequate? ® Yes or ❑ No
6. Are the existing application rates (e.g., hydraulic, nutrient) still acceptable? ® Yes or ❑ No
7. Are there any setback conflicts for existing treatment, storage and disposal sites? ❑ Yes or ® No
8. Is the description of the facilities as written in the existing permit correct? ® Yes or ❑ No
9. Has a review of all self -monitoring data been conducted (e.g., AR, NDMR, NDAR, GW)? ® Yes or ❑ No
Please summarize any findings resulting from this review: Flows have been less than 2,000 GPD since 2018.
Review form can be provided upon request.
10. Has a review of source facilities compliance history been completed (e.g., CEIs and DMRs)? ® Yes or ❑ No
11. Are there any permit changes needed in order to address ongoing BIMS violations? ❑ Yes or ® No
FORM: WQROSSR04-14 Page 1 of

12. Check all that apply:
❑ No compliance issues ❑ Current enforcement action(s) ❑ Currently under JOC
® Notice(s) of violation ❑ Currently under SOC ❑ Currently under moratorium
Please explain and attach any documents that may help clarify answer/comments (i.e., NOV, NOD, etc.) See
attached NOV and follow up inspection report.
If the facility has had compliance problems during the permit cycle, please explain the status. Has the RO been
working with the Permittee? Is a solution underway or in place? RO has been working with operators as they
investigated the cause of the seep and implement any repairs.
Have all compliance dates/conditions in the existing permit been satisfied? ® Yes ❑ No ❑ N/A
13. Are there any issues related to compliance/enforcement that should be resolved before issuing this permit?
❑ Yes ®No❑N/A
III. REGIONAL OFFICE RECOMMENDATIONS
1. Do you foresee any problems with issuance/renewal of this permit? ❑ Yes or ® No
2. List any items that you would like the NPDES Unit or Non -Discharge Unit Central Office to obtain through an
additional information request:
Item
Reason
Update on repairs to
An update was requested after the follow up visit, but none was provided.
storage tank stand pipe
Designate ORC and
BUORC for WW2
ORC and BUORC are designated for SI, but now WW2. ORC and BUORC
classification
both have WW2 or greater certification.
3. Recommendation: ® Hold, pending receipt and review of additional information by regional office
❑ Hold, pending review of draft permit by regional office
❑ Issue upon receipt of needed additional information
❑ Issue
❑ Deny
4. Signature of report preparer:
Signature of regional supervisor:
Date: 6/7/202 3
se state reasons: )
by:
IV. ADDITIONAL REGIONAL STAFF REVIEW ITEMS
L41 T. 5-Altr
• The storage tank is not open atmosphere. The parcel number in the application is incorrect, the correct parcel
number is: 2849612969000.
• The spray fields are mixed hardwood, not ash and chestnut.
• The seep next to the storage tank has been noted since at least 2018. See attached photos from the most recent
inspection and subsequent follow up visit. Sample results of effluent and water from the seep are also attached.
FORM: WQROSSR 04-14 Page 2 of 4

Figure 1. Storage tank on 813012022.
Figure 2. Seep actively flowing on 813012022.
FORM: WQROSSR 04-14 Page 3 of 4

Figure 3. Dry seep on 212312023.
Figure 4. Repair to standpipe in storage tank.
FORM: WQROSSR 04-14 Page 4 of 4

ROY COOPER
Governor
ELIZABETH S. BISER
Secretary
RICHARD E. ROGERS, JR.
Director
NORTH CAROLINA
Environmental Quality
September 23, 2022
CERTIFIED MAIL No. 7020 3160 0002 0860 9185
RETURN RECIEPT REQUESTED
Bill Stevens
Heavenly Mountain Residential Association, Inc.
1896 Heavenly Mountain Drive
Boone, NC 28607
SUBJECT: Notice of Violation (NOV-2022-PC-0554)
Compliance Evaluation Inspection
Bear Pen Village WWTP
Permit No. WQ0015515
Watauga County
Dear Mr. Stevens:
On August 30, 2022, Division of Water Resources staff Caitlin Caudle completed a
compliance evaluation inspection. Pete Ostergard and Bobby Rowe, RPB Systems, were
present during the entire inspection. A review of available records, treatment facilities,
storage tank, and irrigation equipment was completed. This review reflected non-
compliance with the subject permit.
1. A wet spot had been noted in previous inspections close to the effluent inlet pipe
into the storage tank. At the time of inspection, it was clear that the wet spot had
developed into a seep with directional flow, with active flow at the time of
inspection. Ms. Caudle returned to the facility on September 2, 2022, to sample
the effluent in the storage tank and collect samples from the seep beside the
storage tank. Samples were collected from both locations. Preliminary sample
results show that the two sets of samples have similar characteristics. Based on
the available information, there is a possibility that the wet area is caused by
effluent seeping from the storage tank. This is a violation of Permit Condition
11.1 as the facility is no longer performing satisfactorily. Provide Ms. Caudle
a plan of action to continue to investigate the source of the seep within
fifteen (15) days of receipt of this letter.
North Carolina Department of Environmental Quality I Division of Water Resources
Winston-Salem Regional Office 1 450 W. Hanes Mill Rd, Suite 300 I Winston-Salem, North Carolina 27105
NoanicaaouNn
oep.m.m or em�nmen� Qualm
336.776.9800

The following items of concern were noted:
A. Per Permit Condition 111.6 irrigation equipment shall be calibrated once per permit
cycle. To date, the irrigation system has not been calibrated. The system must be
calibrated by 11 /30/2022.
B. Per Permit Condition 11.6 a rain or moisture sensor must be connected to the
irrigation system. Mr. Rowe and Mr. Ostergard stated that a rain sensor was not
present at the time of inspection. Irrigation is manually controlled by Mr. Rowe,
meaning the system is turned off when rain is in the forecast. Based on inspection
notes from the last compliance inspection a rain sensor was present and
operational. Please locate the rain sensor and verify it is operational. If no rain
sensor is present, one must be installed.
C. Mr. Rowe stated that signs restricting public access to irrigation zones are not
present per Permit Condition 111.9. This was not confirmed due to weather and
time constraints. Please post signs restricting public access if needed. This
will be confirmed during a follow up inspection.
D. Currently, Mr. Rowe is visiting this system at the required frequency. Mr. Rowe is
newly certified and has not been designated as the ORC for the system. Please
designate Mr. Rowe as the ORC as soon as possible in accordance with 15A
NCAC 08G .0200.
Please review the enclosed inspection report for additional comments and observations.
If you have any questions, please contact Caitlin Caudle at [phone] or by email at
caitlin.caudle(a-ncdenr.gov. Be mindful of the required response in Item 1 listed
above.
Sincerely,
DocuSigned by,
�41 . -'!u ,k.
OD2D3CE3F1 B7456_.
Jennifer F. Graznak, Assistant Regional Supervisor
Water Quality Regional Operations Section
Division of Water Resources, NCDEQ-WSRO
Enc: Inspection Report
Cc: Bob Barr (electronic copy)
Bobby Rowe (electronic copy)
Watauga County Environmental Health (electronic copy)
Laserfiche File WQ0015515
WSRO Electronic Files
NORTH CAROLINAD � ��
oeo+ro�.m m F,mro���w n�si�
North Carolina Department of Environmental Quality I Division of Water Resources
Winston-Salem Regional Office 1 450 W. Hanes Mill Rd, Suite 300 1 Raleigh, North Carolina 27105
336.776.9800

Compliance Inspection Report
Permit: WQ0015515 Effective: 12/01/18 Expiration: 11/30/23 Owner : Heavenly Mountain Residential Association
Inc
SOC: Effective: Expiration: Facility: Bear Pen Village WWTP
County: Watauga Summit Rise Dr
Region: Winston-Salem
Boone NC 28607
Contact Person: Bill Stevens Title: Phone: [phone]
Directions to Facility:
System Classifications: SI, WW2,
Primary ORC: Certification: Phone:
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
Inspection Date: 08/30/2022 Entry Time 12:45PM Exit Time: 02:45PM
Primary Inspector: Caitlin Caudle Phone: [phone]
Secondary Inspector(s):
Reason for Inspection: Routine Inspection Type: Compliance Evaluation
Permit Inspection Type: Wastewater Irrigation
Facility Status: ❑ Compliant Not Compliant
Question Areas:
Treatment Flow Measurement -Effluent Treatment Flow Measurement -Influent Miscellaneous Questions
Treatment Flow Measurement -Water Treatment Treatment Barscreen
Use Records
Treatment Filters Record Keeping Treatment Activated Sludge
Treatment Sludge Storage/Treatment Treatment Clarifiers Treatment Disinfection
Treatment Flow Measurement Storage Standby Power
(See attachment summary)
Page 1 of 7

Permit: WQ0015515 Owner - Facility: Heavenly Mountain Residential Association Inc
Inspection Date: 08/30/2022 Inspection Type: Compliance Evaluation Reason for Visit: Routine
Inspection Summary:
On August 30, 2022, Division of Water Resources staff Caitlin Caudle completed a compliance evaluation inspection. Pete
Ostergard and Bobby Rowe, RPB Systems, were present during the entire inspection. A review of available records,
treatment facilities, storage tank, and irrigation equipment was completed. This review reflected non-compliance with the
subject permit.
1. A wet spot had been noted in previous inspections close to the effluent inlet pipe into the storage tank At the time of
inspection, it was clear that the wet spot had developed directional flow and there was active flow. Ms. Caudle returned to
the facility on September 2, 2022, to sample the effluent in the storage tank and collect samples from the wet area beside
the storage tank. Samples were collected from the storage tank as irrigation was in progress and from the wet area beside
the storage tank. Preliminary sample results show that the two sets of samples have similar characteristics. Based on the
available information, there is a possibility that the wet area is caused by effluent seeping from the storage tank This is a
violation of Permit Condition 11.1 as the facility is no longer performing satisfactorily. Provide Ms. Caudle a plan of action to
continue to investigate the source of the seep within 15 days of receipt of this letter.
The following items of concern were noted:
A. Per Permit Condition 111.6 irrigation equipment shall be calibrated once per permit cycle. To date, the irrigation system
has not been calibrated. The system must be calibrated by 11/30/2022.
B. Per Permit Condition 11.6 a rain or moisture sensor must be connected to the irrigation system. Mr. Row and Mr.
Ostergard stated that a rain sensor was not present at the time of inspection. Irrigation is manually controlled by Mr. Rowe,
meaning the system is turned off when rain is in the forecast. Based on inspection notes from the last compliance
inspection a rain sensor was present and operational. Please locate the rain sensor and verify it is operational. If no rain
sensor is present, one must be installed.
C. Mr. Rowe stated that signs restricting public access to irrigation zones are not present per Permit Condition 111.9. This
was not confirmed due to weather and time constraints. Please post signs restricting public access if needed. This will be
confirmed during the follow up inspections.
D. Currently, Mr. Rowe is visiting this system at the required frequency. Mr. Rowe is newly certified and has not been
designated as the ORC for the system. Please designate Mr. Rowe as the ORC as soon as possible in accordance with
15A NCAC 08G .0200.
The irrigation pumps were not viewed in operation due to weather conditions at the time of inspection. A follow up inspection
will be conducted to review the irrigation system in action.
An email was sent on August 30, 2022, to Mr. Rowe requesting the following information to be provided by September 6,
2022:
• Clarification on how TRC is being reported. For the past 11 months TRC has been reported as <20mg/L. Ms. Caudle
requested clarification that the reported units are correct. Meaning that <20mg/L is correct and not <20ug/L (0.02 mg/L).
• Residuals removal records when the digestor/sludge basin was last pumped.
• Spill Plan (111.1) and Residuals Management Plan (111.10).
• Soil reports since 2020.
Information was provided on September 6, 2022, but additional clarification is needed in regards to the Spill Plan and
Residuals Management Plan, and TRC reporting.
Other observations:
• There is currently no plan to increase flow above 10,000 GPD. The system is currently permitted for 20,000 GPD. The
system serves approximately 40 condos and a community center. Monthly average flows are currently less than 2,000 GPD.
• The collection system is gravity fed with no lift stations.
• There is a generator on site that can be connected to the package plant only. Treated wastewater gravity flows to the
storage tank.
• There are no berms present around the system.
• Gravity feed to Bar Screen ❑ EQ Basin ❑ Aeration Basin ❑ Clarifier ❑ Old CCC (OR skimmer return, OR waste to
Page 2 of 7

Permit: WQ0015515 Owner - Facility: Heavenly Mountain Residential Association Inc
Inspection Date: 08/30/2022 Inspection Type: Compliance Evaluation Reason for Visit: Routine
digestor/sludge basin) ❑ Tertiary filters ❑ Clearwell/backwash well ❑ CCC ❑ Flowmeter ❑ Storage tank
• There was minimal debris in the bar screen.
• An Operation and Maintenance Plan was present on site, but did not include a Spill Plan or Residuals Management
Plan.
• There have been past exceedances of groundwater standards for nitrate (<10mg/L) in 2/2021, 8/2021, and 11/2021.
• As discussed, soil samples can be sent to the North Carolina Department of Agricultural analytical lab. Analysis is free
from April to Thanksgiving. Sample results can be found here: https://www.ncagr.gov/agronomi/pals/. Additional sampling
information can be found here: https://www.ncagr.gov/agronomi/uyrst.htm. The sample submission form is AD-1. The Client
ID for Bear Pen Village/Heavenly Mountain Resort is 378965.
• The aerators in the package plant are on a timer, 45 minutes on, 15 minutes off. The pumps were not reviewed in
operation. The pumps are controlled by floats, an off float, on float, and highwater alarm float. The audible and visual alarm
was operational. There is a distribution box that directs flow to the aeration basin or back to the EQ basin. There is slide
panel that controls the volume of flow to the aeration basin. There is also a pipe that is blocked that can direct flow to the
digestor/sludge basin. Likely to add effluent to solids if needed.
• Aeration in the aeration basin was even and operational at the time of inspection. There is not a DO meter installed, but
a handheld meter is available.
• Solids are removed about once a year due to low flows into the plant.
• The tertiary filters were not reviewed in operation. The media could not be reviewed due to duckweed in the filters. The
filters reportedly operate on floats.
• The clarifier is a single hopper clarifier. Some sludge balls were floating on the surface of the clarifier. Mr. Rowe stated
that they were not there yesterday. The scum removal system was operational. Some moss was growing in the weirs but
did not appear to be impeding flow. The weirs may need to be cleaned in the near future. The sludge blanket was not
reviewed.
• The chlorinator and CCC were in good condition. Tablets were present in the tubes.
• The flowmeter was last calibrated on 1/5/2022.
• The storage tank is enclosed. There is reportedly an overflow pipe.
• The irrigation pumps were not viewed in operation.
• A new PercRite system had been installed to control irrigation. The system can operator on a timer or on floats. The
system will shut off when high flows or pressure differences are detected. There is also a low water float in the storage tank.
• The cover crop appeared to be in good condition. There was no evidence of runoff below the irrigation zones from Goldel
Gate Road.
Follow Up:
• There is a water supply well for the public water system within sight of the storage tank. The locations of water supply
wells will be located and mapped for future reference.
• Review irrigation system in operation.
• Check on status of wet area/flowing water (???) from storage tank.
• Review tertiary filters in operation, and back wash.
• Walk sewer lines?
• Review manifold boxes for irrigation system.
Page 3 of 7

Permit: WQ0015515
Inspection Date: 08/30/2022
Owner - Facility: Heavenly Mountain Residential Association Inc
Inspection Type: Compliance Evaluation Reason for Visit: Routine
Type
Yes No NA NE
Infiltration System
❑
Reuse (Quality)
❑
Lagoon Spray, LR
❑
Single Family Spray, LR
❑
Activated Sludge Spray, LR
❑
Activated Sludge Spray, HR
❑
Recycle/Reuse
❑
Single Family Drip
❑
Activated Sludge Drip, LR
Treatment Yes No NA NE
Are Treatment facilities consistent with those outlined in the current permit? 0 ❑ ❑ ❑
Do all treatment units appear to be operational? (if no, note below.) 0 ❑ ❑ ❑
Comment:
Treatment Flow Measurement -Influent
Yes No NA NE
Is flowmeter calibrated annually?
0
❑ ❑ ❑
Is flowmeter operating properly?
❑ ❑ ❑
Does flowmeter monitor continuously?
❑ ❑ ❑
Does flowmeter record flow?
❑ ❑ ❑
Does flowmeter appear to monitor accurately?
❑ ❑ ❑
Comment:
Treatment Flow Measurement -Water Use Records Yes No NA NE
Is water use metered? ❑ ❑ ❑
Are the daily average values properly calculated? 0 ❑ ❑ ❑
Comment:
Treatment Flow Measurement -Effluent
Yes No NA NE
Is flowmeter calibrated annually?
❑ ❑ ❑
Is flowmeter operating properly?
❑ ❑ ❑
Does flowmeter monitor continuously?
❑ ❑ ❑
Does flowmeter record flow?
❑ ❑ ❑
Does flowmeter appear to monitor accurately?
❑ ❑ ❑
Comment:
Standby Power Yes No NA NE
Is automatically activated standby power available? ❑ 0 ❑ ❑
Page 4 of 7

Permit: WQ0015515 Owner - Facility: Heavenly Mountain Residential Association Inc
Inspection Date: 08/30/2022 Inspection Type: Compliance Evaluation Reason for Visit: Routine
Is generator tested weekly by interrupting primary power source? ❑ 0 ❑ ❑
Is generator operable? ❑ ❑ ❑
Does generator have adequate fuel? ❑ ❑ ❑
Comment: A mobile generator is on site.
Treatment Barscreen Yes No NA NE
Is it free of excessive debris? 0 ❑ ❑ ❑
Is disposal of screenings in compliance? 0 ❑ ❑ ❑
Are the bars spaced properly? 0 ❑ ❑ ❑
Is the unit in good condition? 0 ❑ ❑ ❑
Comment:
Treatment Activated Sludge
Yes No NA NE
Is the aeration mechanism operable?
❑ ❑ ❑
Is the aeration basin thoroughly mixed?
❑ ❑ ❑
Is the aeration equipment easily accessed?
❑ ❑ ❑
Is Dissolved Oxygen adequate?
❑
❑ 0 ❑
Are Settleometer results acceptable?
❑
❑ 0 ❑
Is activated sludge an acceptable color?
❑
❑ ❑
Comment:
Treatment Clarifiers
Yes No NA NE
Are the weirs level?
❑ ❑ ❑
Are the weirs free of solids and algae?
❑ ❑ ❑
Is the scum removal system operational?
❑ ❑ ❑
Is the scum removal system accessible?
0
❑ ❑ ❑
Is the sludge blanket at an acceptable level?
❑
❑ ❑
Is the effluent from the clarifier free of excessive solids?
❑ ❑ ❑
Comment:
Treatment Filters
Yes No NA NE
Is the filter media present?
❑ ❑ ❑
Is the filter media the correct size and type?
❑ ❑ ❑
Is the air scour operational?
❑
❑ ❑
Is the scouring acceptable?
❑
❑ ❑
Is the clear well free of excessive solids?
❑ ❑ ❑
Is the mud well free of excessive solids and filter media?
❑ ❑ ❑
Does backwashing frequency appear adequate?
❑
❑ ❑
Comment
Page 5 of 7

Permit: WQ0015515 Owner - Facility: Heavenly Mountain Residential Association Inc
Inspection Date: 08/30/2022 Inspection Type: Compliance Evaluation Reason for Visit: Routine
Treatment Sludge Storage/Treatment Yes No NA NE
Is the aeration operational? 0 ❑ ❑ ❑
Is the aeration pattern even? 0 ❑ ❑ ❑
If required, are Sanitary "Ts" present in tankage? ❑ ❑ 0 ❑
Comment:
Treatment Disinfection
Yes No NA NE
Is the system working?
❑ ❑ ❑
Do the fecal coliform results indicate proper disinfection?
❑ ❑ ❑
Is there adequate detention time (-30 minutes)?
❑ ❑ ❑
Is the system properly maintained?
❑ ❑ ❑
If gas, does the cylinder storage appear safe?
❑
❑ ❑
Is the fan in the chlorine feed room and storage area operable?
❑
❑ ❑
Is the chlorinator accessible?
❑ ❑ ❑
If tablets, are tablets present?
❑ ❑ ❑
Are the tablets the proper size and type?
❑ ❑ ❑
Is contact chamber free of sludge, solids, and growth?
❑
❑ ❑
If UV, are extra UV bulbs available?
❑
❑ ❑
If UV, is the UV intensity adequate?
❑
❑ ❑
# Is it a dual feed system?
❑
❑ ❑
Does the Stationary Source have more than 2500 Ibs of Chlorine (CAS No. 7782-50-5)?
❑
❑ ❑
If yes, then is there a Risk Management Plan on site?
❑
❑ ❑
If yes, then what is the EPA twelve digit ID Number? (1000-
If yes, then when was the RMP last updated?
Comment:
Record Keeping
Yes No NA NE
Is a copy of current permit available?
0
❑ ❑ ❑
Are monitoring reports present: NDMR?
❑
0 ❑ ❑
NDAR?
❑
0 ❑ ❑
Are flow rates less than of permitted flow?
❑ ❑ ❑
Are flow rates less than of permitted flow?
❑ ❑ ❑
Are application rates adhered to?
❑ ❑ ❑
Is GW monitoring being conducted, if required (GW-59s submitted)?
❑
❑ ❑
Are all samples analyzed for all required parameters?
❑
❑ ❑
Are there any 2L GW quality violations?
❑
❑ ❑
Is GW-59A certification form completed for facility?
❑
❑ ❑
Is effluent sampled for same parameters as GW?
❑
❑ 0 ❑
Page 6 of 7

Permit: WQ0015515 Owner - Facility: Heavenly Mountain Residential Association Inc
Inspection Date: 08/30/2022 Inspection Type: Compliance Evaluation Reason for Visit: Routine
Do effluent concentrations exceed GW standards?
Are annual soil reports available?
# Are PAN records required?
# Did last soil report indicate a need for lime?
If so, has it been applied?
Are operational logs present?
Are lab sheets available for review?
Do lab sheets support data reported on NDMR?
Do lab sheets support data reported on GW-59s?
Are Operational and Maintenance records present?
Were Operational and Maintenance records complete?
Has permittee been free of public complaints in last 12 months?
Is a copy of the SOC readily available?
No treatment units bypassed since last inspection?
Comment: Some records were not available on site.
Page 7 of 7

=IRPB SXems
Construction Services • Contract Operations • Maintenance
October 10, 2022
Mr. Jennifer Graznak
Division of Water Resources, NCDEQ-WSRO
Winston-Salem Regional Office
450 West Hanes Mill Road, Suite 300
Winston-Salem, NC 27105
Re: Notice of Violation (NOV-2022-PC-0554)
WQ0015515/Watauga County
Ms. Graxnak,
This letter is in response to compliance evaluation inspection on 8-30-22 and NOV-2022-
PC-0554 letter dated 9-23-22 to Bear Pen Village attached.
Per your outline letter we will respond as well:
1. Wet spot -
The wet spot next to the effluent storage tank was not present or noticeable when
we started operation of this system. Since we observed the wet spot within the
past few months, we have been trying to lower the tank to be able to inspect the
inside of the tankage. Now the wet spot has stopped. We will continue to lower
the tank and have the inside inspected for possible repairs.
2. Concerns listed:
a. We will check the calibration of the irrigation equipment this month as
noted.
b. We have ordered a rain or moisture sensor and will install when received.
c. We will order signs for the irrigation field and have installed when
received.
d. We have started the change ORC forms and will submit the changes when
completed.
Please note since taking over the operation the owners have approved us to upgraded the
air headers, drop diffusers, sludge returns, blower assemblies, and the irrigation control
panel and interface.
If you have any questions, please call anytime.
T�./� 15"
Robert Barr
P.O. Box 1325 Asheville, N.C. 28802
(828)-251-1900 (828)-251-1945

Compliance Inspection Report
Permit: WQ0015515 Effective: 12/01/18 Expiration: 11/30/23 Owner : Heavenly Mountain Residential Association
Inc
SOC: Effective: Expiration: Facility: Bear Pen Village WWTP
County: Watauga Summit Rise Dr
Region: Winston-Salem
Boone NC 28607
Contact Person: Bill Stevens Title: Phone: [phone]
Directions to Facility:
System Classifications: SI, WW2,
Primary ORC: Certification: Phone:
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
Inspection Date: 02/23/2023 Entry Time 01:OOPM Exit Time: 02:OOPM
Primary Inspector: Caitlin Caudle Phone: [phone]
Secondary Inspector(s):
Reason for Inspection: Follow-up Inspection Type: Compliance Evaluation
Permit Inspection Type: Wastewater Irrigation
Facility Status: ❑ Compliant ❑ Not Compliant
Question Areas:
Miscellaneous Questions End Use -Irrigation Storage
(See attachment summary)
Page 1 of 3

Permit: WQ0015515 Owner - Facility: Heavenly Mountain Residential Association Inc
Inspection Date: 02/23/2023 Inspection Type: Compliance Evaluation Reason for Visit: Follow-up
Inspection Summary:
On February 23, 2023, Division of Water Resources staff Caitlin Caudle conducted a follow up inspection to review violation
items and action items listed in the September 23, 2022, Notice of Violation. Bobby Rowe, ORC, was present during the
entire inspection. Items will be addressed as they are mentioned in the NOV.
Violation 1: The wet spot at the storage tank was dry at the time of inspection, and reportedly has been dry since the
freeboard in the storage tank was reduced. Mr. Rowe stated that a sealant was used to coat the standpipe in the tank.
Please provide additional documentation of the repair and future plans to ensure the tank was repaired.
Item of Concern A: The irrigation equipment has not been calibrated to date. Ms. Caudle will provide documents and
instructions to calibrate the irrigation system. The system must be calibrated by 11/30/2023.
Item of Concern B: The rain sensor has just arrived. It will be installed next week.
Item of Concern C: Signs are now posted restricting public access to the drip system.
Item of Concern D: Mr. Rowe is designated as ORC.
Other Observations:
• One pump was running at the time of inspection.
• A PercRite system has been installed. Monthly flows were reviewed for all zones of the system. Data logs showed fairly
even irrigation of all zones, meaning there are no ongoing maintenance issues preventing irrigation in a single zone.
• Flows in general are very low for this system.
• There are a total of three wells that supply drinking water for this system, with two being online.
Page 2 of 3

Permit: WQ0015515 Owner - Facility: Heavenly Mountain Residential Association Inc
Inspection Date: 02/23/2023 Inspection Type: Compliance Evaluation Reason for Visit: Follow-up
Type
Yes No NA NE
Reuse (Quality)
❑
Infiltration System
❑
Single Family Spray, LR
❑
Lagoon Spray, LR
❑
Activated Sludge Spray, LR
❑
Activated Sludge Spray, HR
❑
Recycle/Reuse
❑
Single Family Drip
❑
Activated Sludge Drip, LR
End Use -Irrigation
Yes No NA NE
Are buffers adequate?
0
❑ ❑ ❑
Is the cover crop type specified in permit?
❑ ❑ ❑
Is the crop cover acceptable?
❑ ❑ ❑
Is the site condition adequate?
❑ ❑ ❑
Is the site free of runoff / ponding?
❑
❑ ❑
Is the acreage specified in the permit being utilized?
❑ ❑ ❑
Is the application equipment present?
❑ ❑ ❑
Is the application equipment operational?
❑ ❑ ❑
Is the disposal field free of limiting slopes?
❑ ❑ ❑
Is access restricted and/or signs posted during active site use?
❑ ❑ ❑
Are any supply wells within the CB?
❑
❑ ❑
Are any supply wells within 250' of the CB?
❑
❑ ❑
How close is the closest water supply well?
❑
❑ ❑
Is municipal water available in the area?
❑
❑ ❑
# Info only: Does the permit call for monitoring wells?
❑
❑ ❑
Are GW monitoring wells located properly w/ respect to RB and CB?
❑
❑ ❑
Are GW monitoring wells properly constructed, including screened interval?
❑
❑ ❑
Are monitoring wells damaged?
❑
❑ ❑
Comment: See summa
Page 3 of 3

Analytical Results
NC DEQ-Winston Salem
450 W. Hanes Mill Rd
Winston Salem, NC 27105
Receive Date: 09/02/2022
Reported: 09/30/2022
For: Bear Den
Comments:
STATESVILLE
ANALYTICAL
Sample Number
Parameter
Sample ID
Result
Unit
Method
Analyzed
Analyst
220902-07-01
Ammonia Nitrogen
Storage Tank
0.11
mg/L
SM4500NH3C-2011
09/06/2022
LE
220902-07-01
BOD
Storage Tank
7.5
mg/L
SM5210B-2011
09/02/2022
TP
220902-07-01
Fecal Coliforms
Storage Tank
<1
MPN/100 ml IDEXX Colilert 18 MPN
09/02/2022
LE
220902-07-01
Nitrate/Nitrite
Storage Tank
7.3
mg/L
SM4500E-2011
09/23/2022
MT
220902-07-01
T. Phosphorous
Storage Tank
0.85
mg/L
SM4500PE-2011
09/09/2022
CL
220902-07-01
TKN
Storage Tank
0.34
mg/L
SM4500NorgB-2011
09/11/2022
CL
220902-07-02
Ammonia Nitrogen
Effluent
0.11
mg/L
SM4500NH3C-2011
09/06/2022
LE
220902-07-02
BOD
Effluent
7.3
mg/L
SM5210B-2011
09/02/2022
TP
220902-07-02
Fecal Coliforms
Effluent
<1
MPN/100 ml IDEXX Colilert 18 MPN
09/02/2022
LE
220902-07-02
Nitrate/Nitrite
Effluent
9.3
mg/L
SM4500E-2011
09/23/2022
MT
220902-07-02
T. Phosphorous
Effluent
0.8
mg/L
SM4500PE-2011
09/09/2022
CL
220902-07-02
TKN
Effluent
1.57
mg/L
SM4500NorgB-2011
09/11/2022
CL
Respectfully submitted,
Melissa Myers
NC Cert #440,
NCDW Cert #37755,
EPA #NC00909
PO Box 228 • Statesville, NC 28687 • 704/872/4697
Page 1 of 6

Condition of Receipt
Sample Number 220902-07-01 Temp on Arrival: 1.2
Parameter Schedule: BOD
Received on Ice
Parameter Schedule: Fecal Coliforms
Sodium Thiosulfate Received on Ice
Chemicals in containers, lab
pH on Arrival: <2 Parameter Schedule: Nitrate/Nitrite
Sulfuric Acid Received on Ice
Chemicals in containers, lab
pH on Arrival: <2 Parameter Schedule: T. Phosphorous
Sulfuric Acid Received on Ice
Chemicals in containers, lab
pH on Arrival: <2 Parameter Schedule:
Sulfuric Acid Received on Ice
Chemicals in containers, lab
pH on Arrival: <2 Parameter Schedule: Ammonia Nitrogen
Sulfuric Acid Received on Ice
Chemicals in containers, lab
Sample Number 220902-07-02 Temp on Arrival: 1.2
Parameter Schedule: BOD
Received on Ice
Parameter Schedule: Fecal Coliforms
Sodium Thiosulfate Received on Ice
Chemicals in containers, lab
pH on Arrival: <2 Parameter Schedule: Nitrate/Nitrite
Sulfuric Acid Received on Ice
Chemicals in containers, lab
pH on Arrival: <2 Parameter Schedule: T. Phosphorous
Sulfuric Acid Received on Ice
Chemicals in containers, lab
PO Box 228 • Statesville, NC 28687 • 704/872/4697
Page 2 of 6

pH on Arrival: <2 Parameter Schedule:
Sulfuric Acid Received on Ice
Chemicals in containers, lab
pH on Arrival: <2 Parameter Schedule: Ammonia Nitrogen
Sulfuric Acid Received on Ice
Chemicals in containers, lab
PO Box 228 • Statesville, NC 28687 • 704/872/4697
Page 3 of 6

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Page 4 of 6

Meritech, Inc.
Environmental Laboratory
Laboratory Certification No. 165
Contact: C. Little
Client: Statesville Analytical
122 Court St
Statesville, NC 28677
Meritech Work Order # 092022246 Sample: 220902-07-01 Grab
Report Date: 9/30/2022
Project: NCDEQ WS
Date Sample Rcvd: 9/20/2022
9/2/22
Parameters Results Analysis Date Reporting Limit Method
Nitrate, Nitrogen 7.27 mg/L 9/23/22 0.10 mg/L EPA 353.2
Nitrite, Nitrogen <0.10 mg/L 9/23/22 0.10 mg/L EPA 353.2
Meritech Work Order # 092022247 Sample: 220902-07-02 Grab 9/2/22
Parameters
Results
Analysis Date Reporting
Limit
Method
Nitrate, Nitrogen
9.32 mg/L
9/23/22
0.10 mg/L
EPA 353.2
Nitrite, Nitrogen
<0.10 mg/L
9/23/22
0.10 mg/L
EPA 353.2
I hereby certify that have reviewed and approve these data. F)(:iQ Hctr wV )
Laboratory Representative
642 Tamco Road, Reidsville, North Carolina 27320
tel.[phone] fax.[phone]
PO Box 228 • Statesville, NC 28687 • 704/872/4697
Page 5 of 6

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