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HomeMy WebLinkAboutWQCS00280_SOC Amendment Request_20230426P 0Vt AT PLACE r0 Live a t01YN 01 N4tIN L.fOiIM• To Whom it may concern, RECEIVED APR 2 6 2023 DIVISION OF WATER RESOURCES Liberty has been under a Special Order of Consent since January 2021 and has been working diligently to reduce over flows at our lift station and our wastewater treatment plant. We have completed two grants (CDBG and GoldeLeaf) that were both geared towards reducing I&I into our system. The Town of Liberty is working on our third grant that was mentioned in the SOC (ASADRA grant). In our SOC it states that the ASADRA grant would have been completed by September 30, 2023 which will not happen due to many factors. The silver lining, Liberty received a supplemental grant to the ASADRA in the amount of $12.5 million which puts the total ASADRA grant amount to $15.5 million. The ASADRA grant will be used to rehab one of our lift stations and move an additional lift station our of a 100 year flood plain. Once both lift stations are complete, the remaining funs will be used to camera our system and then make a plan on what all needs to be slip lined, pipe burst, or dig and replace. This grant will hope to reduce I&I to a minimal in our system. Below are statements that coincide with the amendment application. II. Liberty has completed all the SOC requirement timelines thus far and is seeking an extension for the ASADRA project. The original date of completion for the ASADRA project was September 30, 2023 and the Town of Liberty would like an extension until December 31, 2026. We are requesting this length of extension due to an increase in funding for our ASADRA from SWIA. I have attached the funding letter and timelines. The construction contracts are to be executed by December 31, 2024 and all funds must be spent by December 31, 2026. IV. The Town of Liberty is seeing growth from the Toyota Battery Plant and the Wolfspeed Plant, both being announced in our area. The anncoucements of both these plants are bringing a combined 3,000+ jobs to our area and this is putting a huge demand on the Town of Liberty to provide water and sewer to all the new growth in the area. Currently, Liberty is the only Town that has water and sewer in the northeast part of Randolph County. There are many individuals moving to the community who want new homes in the Liberty area. Currently, we have reduced our spills dramatically and after reviewing last year's totals at the WWTP, we only used 57% capacity. Liberty needs to be able to grow with all these economic developments and be able to support the new growth in Randolph County. Our increase in flow would put us at 70% capacity for our wastewater treatment plant. All spills that have occurred since implementing the SOC are attached for 2021 and 2022. 2023 spills are as follows. Collections Spills: 1/25/23 - Kinro Rd. manhole #50013, amount = 1,200 gallons, cause - I&I 3/2/23 - Kinro Rd. manhole #50013, amount = 310 gallons, cause - I&I WWTP Spills: 1/26/23 — WWTP Lagoon Chlorination Chamber — 99,000 gallons — cause — I&I 2/l/23 — WWTP Lagoon Chlorination Chamber - 659,625 gallons — cause — I&I 2/13/23 — WWTP Lagoon Chlorination Chamber — 201,000 gallons - cause - I&I 3/2/23 - WWTP bypass station — 500 gallons — cause — equipment failure The Town of Liberty is excited about all the growth and economic development in our area. The additional grants that the Town of Liberty has received will help address any issues that Liberty has with our collection lines. Thank you for the help to continue to make Liberty a great place to live. Scott Kidd � �J Town Manager — Liberty NC 239 S Fayetteville St, Liberty NC I. STATE OF NORTH CAROLINA DEPARTMENT OF ENVIRONMENT AND NATURAL RESOURCES DIVISION OF WATER RESOURCES APPLICATION FOR AN AMENDMENT TO A SPECIAL ORDER BY CONSENT GENERAL INFORMATION: 1. Applicant (corporation, individual, or other): Town of Liberty_ 2. Owner Phone: 336-6224276 (or) _336-215-2339 3. Owner Email: townmanager@townoflibertync. 4. Facility Name (must be the same as name on the original SOC): Town of Liberty 5. Original SOC No. / Issuance Date: EMC SOC EQ S19-011 6. NPDES Permit No. (if applicable) 5. Application Date: 3/20/2023 NC Permits WQ0003090 & WQCS00280 II. SOC COMPLIANCE HISTORY: Please attach a listing of all violations this facility has had under this Order. Include �Lny violation of interim dates, relaxed permit parameters, and existing permit limits. III. ADDITIONAL FLOW OR REALLOCATION OF EXISTING FLOW: Only facilities owned by a unit of government may request to add additional flow to the treatment system as part of this SOC Amendment in accordance with NCGS 143-215.67(b). Additional flow may be allowed under an SOC amendment only in specific circumstances. These circumstances may include eliminating discharges that are not compliant with an NPDES or Non -discharge permit as specified in the original SOC. These circumstances do not include failure to perform proper maintenance on treatment systems, collection systems or disposal systems. When requesting additional flow, the facility must include its justification and supporting documentation. If the requested additional flow is non -domestic, the facility must be able to demonstrate the ability to effectively treat the waste and dispose of residuals. The applicant must provide a detailed analysis of all constituents in the proposed non -domestic wastewater. The total domestic additional flow requested: 71,500 gallons per day. The total non -domestic additional flow requested: 0 gallons per day. The total additional flow (sum of the above): 71,500 gallons per day. If a reallocation of existing additional flow is needed the facility must provide justification as to why this reallocation is needed. Any additional flow that may be allowed will be determined by an analysis of projected adverse impacts on the wastewater treatment facility and/or surface waters. IV. WHY AN SOC AMENDMENT IS NEEDED: Please provide a detailed explanation as to why the SOC amendment is being requested. Include actions already taken to avoid noncompliance with the existing SOC. Also provide details on activities that were delayed. THE `DIVISION OF WATER RESOURCES WILL NOT ACCEPT THIS APPLICATION PACKAGE UNLESS ALL OF THE APPLICABLE ITEMS ARE INCLUDED WITH THE SUBMITTAL. Reg uired Items: a. One original and two copies of the completed and appropriately executed application form, along with all required attachments. • If the SOC Amendment is for a City / Town, the person signing the SOC must be a ranking elected official or other duly authorized employee. • If the SOC Amendment is for a Corporation / Company / Industry / Other, the person signing the SOC must be a principal executive officer of at least the level of vice-president, or his duly authorized representative. • If the SOC Amendment is for a School District, the person signing the SOC must be the Superintendent of Schools or other duly authorized employee. Note: Reference to signatory requirements in SOCs may be found in the North Carolina Administrative Code [T15A NCAC 2H .1206(a)(3)]. b. The non-refundable Special Order by Consent (SOC) processing fee of $400.00. A check must be made payable to The Department of Environment and Natural Resources. 2 APPLICANT'S CERTIFICATION: (NO MODIFICATION TO THIS CERTIFICATION IS ACCEPTABLE) I, Scott Kidd , attest this application for a Special Order by Consent (SOC) amendment has been reviewed by me and is accurate and complete to the best of my knowledge. I understand if all required parts of this application are not completed and if all required supporting information and attachments are not included, this application package may be returned as incomplete. (Please be advised that the return of this application does not prevent DWR from collecting all outstanding penalties upon request). Furthermore, I attest by my signature that I fully understand that an upfront penalty, which may satisfy as a full settlement for past violations, may be imposed. {Note: Reference to upfront penalties in Special Orders by Consent may be found in the North Carolina Administrative Code [T15A NCAC 2H .1206(c)(3)].} Date Signaf0e­of Signing Official Printed Name of Signing Official THE COMPLETED AMENDMENT APPLICATION PACKAGE, INCLUDING ALL SUPPORTING INFORMATION, SHOULD BE SENT TO THE FOLLOWING ADDRESS: NORTH CAROLINA DIVISION OF WATER RESOURCES POINT SOURCE BRANCH 1617 MAIL SERVICE CENTER RALEIGH, NORTH CAROLINA 27699-1617 IF THIS APPLICATION IS FOR A NON -DISCHARGING SYSTEM, THEN SEND TO: NORTH CAROLINA DIVISION OF WATER RESOURCES AQUIFER PROTECTION SECTION 1636 MAIL SERVICE CENTER RALEIGH, NORTH CAROLINA 27699-1636 3 ROY COOPER Governor ELIZABETH S. BISER Secretary SHAD[ ESI<AF Director Mr. Scott Kidd, Town Manager Town of Liberty PO Box 1006 Liberty, NC 27298 Dear Mr. Kidd: NORTH CAROLINA L•nvironmental Quality March 23, 2023 Subject: Letter of Intent to Fund Town of Liberty Collection System Improvements September 2022 Application Cycle Project No(s).: VUR-W-ARP-0106 and existing SRF ASADRA CS370460-04 The Division of Water Infrastructure (Division) has reviewed your application, and the State Water Infrastructure Authority (SWIA) has approved your project as eligible to receive an additional funding amount of $12,500,000 from the following funding: Viable Utility Reserve (VUR) grant from the American Rescue Plan Act (ARPA). Projects funded from ARPA must meet applicable federal law and guidance. The VUR ARPA Project Grant will be one hundred percent of eligible project costs up to a maximum of $12,500,000. The total funding for this project is now $15,500,000 as follows: VUR-W-ARP-0106 grant of $12,500,000, and existing SRF-ASADRA CS370460-04 loan of $3,000,000 with principal forgiveness of $3,000,000 (an SRF loan fee of 2% will be invoiced after bids have been received). Please note that this intent to fund is contingent meeting all of the following milestones: Milestone* Date Engineering Report Submittal July 3, 2023 Engineering Report Approval September 1, 2023 Bid and Design Package Submittal March 1, 2024 Bid and Design Package Approval July 1, 2024 Advertise Project, Receive Bids, Submit Bid Information, and Receive Authorit To Award November 1, 2024 Execute Construction Contracts December 31, 2024 *Failure to meet any milestone may result in the forfeiture of funding for the proposed project. QNorth�� Carolina Department of Environmental Quality I Division of Water Infrastructure D- E5I2 N. Salisbury Street 1 1633 Mail Service Center I Raleigh, North Carolina 27699-1633 M. cv+anan o"919.707.9160 Mr. Scott Kidd, Town Manager March 23, 2023 Page 2 of 3 All costs incurred prior to March 3, 2021 are not eligible for ARPA funds and the Division will make no reimbursements of ARPA funds after December 31, 2026. The first milestone is the submittal of an Engineering Report on July 3, 2023. The Engineering Report must be developed using the guidance found on our website (h s:Hd .nc. ov/about/divisions/water-infrastructure/i-have-fundin en ineerin - rMortenvironmental-information). Failure to meet any milestone may result in the forfeiture of funding for the proposed project. The State Environmental Policy Act exempts projects funded by the State Reserve from state -mandated environmental review. Federal requirements may still apply. [NCGS 1I3A- 12(2)h.] Upon detailed review of the project during the funding process, it may be determined that portions of your project are not eligible for funding and the total funding amount may be reduced. Additionally, changes in the scope or priority points awarded — based on additional information that becomes apparent during project review — may also result in changes to the total funding amount and loan terms. Engineering Services Procurement The Uniform Guidance 2 CFR 200.317 through 2 CFR 200.327 gives minimum requirements for procurement, with 2 CFR 200.319(b) addressing engineering services procurement guidelines. ARP -funded projects must also adhere to North Carolina State law. All projects must also comply with North Carolina General Statute 143-64.31, Article 3D Procurement of Architectural, Engineering, and Surveying Services. Projects cannot be exempted from qualification -based selection of these services under N.C.G.S. 143-64.32. Any services provided that were not selected in compliance with federal requirements will be ineligible for reimbursement. US Treasury Requirements Projects with an expected total cost of ten million dollars or more must meet US Treasury requirements for prevailing wage rates, project labor agreements, and related requirements. Recipients can either certify meeting the requirements or provide plans and reports as the SLFRF Compliance and Reporting Guidance (treasury.gov) specifies. Requirements of Local Government Units Designated as Distressed Additional information is required to be submitted in the Engineering Report for all distressed systems, regardless of funding source, to demonstrate how the project moves the local government unit towards viability. Guidance on these requirements can be found on the Division's website on the "I Have Funding" page under the Engineering Report section. For questions about these additional requirements, please contact Shane Beeson of the Viable Utility Projects Unit at 919-707-3614 or at Shane.Beesop�a ncdenr.gov. Mr. Scott Kidd, Town Manager March 23, 2023 Page 3 of 3 Local government units designated as "distressed" under § 159G-45(b) must complete associated requirements of the statute by: 1. Conducting an asset assessment and rate study. 2. Participating in a training and educational program. 3. Developing a short-term and long -teen action plan considering all of the following: a. Infrastructure repair, maintenance, and management; b. Continuing education of the governing board and system operating staff; and c. Long-term financial management plan. Davis -Bacon Requirements and American Iron and Steel Provisions Projects funded through the State Revolving Fund (SRF) programs must comply with Davis - Bacon wage requirements and American Iron and Steel provisions. You can find standard specifications covering these requirements on our website. Upon receipt of your letter of intent to fund, please fill out the attached Federal ID & Unique Entity ID (UEI) form, attached and email it to Pam Whitley at pam.whitley@ncdenr.gov. If you choose to decline this funding, the Authorized Representative as declared in the application must directly contact the Division project manager via email or letter on the applicant's letterhead. We are offering a free permit assistance service to address any questions you have about potential permitting requirements, pitfalls, fees, and timelines. If interested, please complete our online form at htt s:Hde .nc. ov/ ermits-rules! ermit-assistance-and- , uidance/ ermit- assistance-request-form and a regional environmental coordinator will contact you. When applying for a permit; attach a copy of this letter to your permit application. We find this helpful to identify ARPA projects to get your permit to you faster to assist with meeting the federal expenditure deadline of December 31, 2026. If you have any questions, please contact Adrian Eaton at adrian.eaton@ncdenr.gov or by phone at (919) 707-9178. Sincerely, � � i i 011 %, Jon Risgaard, Chief State Revolving Fund Section EC: Monica Chevalier, WithersRavenel (via email) Jack Fitzgerald, PE, WithersRavenel (via email) Tesfu "Steve" Tsadwa (via email) Shane Beeson (via email) ARPA (COM_LOIF) II. Performance The Town's most recent Compliance Evaluation Inspection of the Wastewater Treatment Plant was April 12, 2022. The inspection mostly reflects compliance with Permit No. WQ0003090. The inspection results are included in this report. (See attached) All items continue to be monitored by the ORC. It is our goal to continue to find ways to improve the operations of the Wastewater Treatment Facility and Collection System as we go forward. Overflows at the Wastewater Treatment Plant Date Amount (gallon) Cause 01/03/2022 15,000 I/I due to rainfall of 3.5" in 1 day 11 Overflows in the Collection System Date Amount (gallons) Location Cause 1/3/2022 1,800 W. Kime Ave. Lift Station Manhole #400 I/I 1/3/2022 1,800 W. Kime Ave. Manhole #400A I/I 1/3/2022 4,320 Kinro Rd Manhole #500B I/1 1/3/2022 4,800 Johnson Lift Station Manhole #300 I/1 1/24/2022 950 S. Greensboro St. Sewer Force Main Pipe Failure 3/12/2022 1,200 Kinro Rd Manhole #500B 1/1 3/16/2022 5,400 Johnson Lift Station Manhole #300 I/I 3/16/2022 3,000 Kinro Rd Manhole #500B I/1 7/27/2022 495 Kinro Rd Manhole #500B I/I 10/1/2022 1,800 Kinro Rd Manhole #500B 1/1 10/20/2022 5,400 Newberry Ave. Outfall Line Manhole #99 Roots Description of Corrective Measures See Special Order By Consent Liberty: A Great Place to Live II. Performance The Town's most recent Compliance Evaluation Inspection of the Wastewater Treatment Plant was August 30, 2021. The inspection mostly reflects compliance with Permit No. WQ0003090. The inspection results are included in this report. (See attached) All items continue to be monitored by the ORC. It is our goal to continue to find ways to improve the operations of the Wastewater Treatment Facility and Collection System as we go forward. Overflows at the Wastewater Treatment Plant Date Amount (gallon Cause 01/01-01/14/2021 939,650 I/I due to rainfall of 2.6" in 2 day 01/03/2021 6,000 I/I due to rainfall of 2.0" in 1 day 01/31/2021 4,100 I/I due to rainfall of 1.7" in 1 day 01/28-02/10/2021 954,000 I/I due to rainfall of 4.9" in 5 day 02/12-03/10/2021 1,512,000 1/I due to rainfall of 6.4" in 9 day. 03/18-04/09/2021 1,605,550 I/I due to rainfall of 4.1" in 5 day 09/22/2021 660 I/I due to rainfall of 2.5" in 1 da n Overflows in the Collection System Date Amount (gallons) Location Cause 1/3/2021 3,360 W. Kime Ave. Lift Station Manhole #400 I/I 1/3/2021 3,360 W. Kime Ave. Manhole #400A I/I 1/3/2021 3,600 Kinro Rd Manhole #500B I/1 1/31/2021 3,520 Kinro Rd Manhole #500B I/1 1/31/2021 3,200 W. Kime Ave Manhole #400A I/I 1/31/2021 3,200 W. Kime Ave. Lift Station Manhole #400 I/I 2/15/2021 2,250 W. Kime Ave Manhole #400A 1/I 2/15/2021 1,350 Kinro Rd Manhole #500B I/I 2/15/2021 2,250 W. Kime Ave. Lift Station Manhole #400 I/I 2/15/2021 2,475 Johnson Lift Station Manhole #300 8/7/2021 1,500 W. Kime Ave. Lift Station Manhole #400 1/I 8/7/2021 1,500 W. Kime Ave. Manhole #400A I/I 8/7/2021 2,100 Kinro Rd Manhole #500B 1/I 8/7/2021 4,800 Johnson Lift Station Manhole #300 I/I 9/22/2021 900 W. Kime Ave. Manhole #400A I/I 9/22/2021 900 Johnson Lift Station Manhole #300 I/I 9/22/2021 900 W. Kime Ave. Lift Station Manhole #400 I/I 9/22/2021 750 Kinro Rd Manhole #500B 1/1 Description of Corrective Measures See Special Order By Consent Liberty: A Great Place to Live