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Home My WebLink About#5603 - 07 - 2011 - FINALINSPECTION REPORT ROUTING SHEET To be attached to all inspection reports in-house only. Laboratory Cert. #. Laboratory Name: Inspection Type: Inspector Name(s): Inspection Date: Date Report Completed: Date Forwarded to Reviewer: Reviewed by: Date Review Completed: Cover Letter to use: _ Insp. Initial Unit Supervisor: Date Received: Date Forwarded to Linda: 5603 Clariant Corporation Field Initial Chet Whiting, July 21, 2011 September 9, 2011 September 9, 2011 1 UI IJd Springer IgCI September 19, 2011 _ Insp. Reg. _ Insp. No Finding _ Insp. CP X Corrected Gary Francies 9/20/2011 9/30/2011 Beverly Eaves Perdue Governor 5603 Mr. Bill Archer Clariant Corporation P.O. Box 669246 Charlotte, NC 28266 North Carolina Department of Environment and Natural Resources Division of Water Quality Coleen H. Sullins Director September 30, 2011 SUBJECT: North Carolina Wastewater/Groundwater Laboratory Certification (NC WW/GW LC) Initial Inspection Dear Mr. Archer: Dee Freeman Secretary Enclosed is a report for the inspection performed on July 21, 2011 by Chet Whiting. I apologize for the delay in getting this report to you. Since the finding(s) cited during the inspection were all corrected prior to the completion of the enclosed report, a response is not required. The staff is commended for taking the initiative in correcting the findings in such a timely manner. For certification maintenance, your laboratory must continue to carry out the requirements set forth in 15A NCAC 2H .0800. Copies of the checklists completed during the inspection may be requested from this office. Thank you for your cooperation during the inspection. If you wish to obtain an electronic copy of this report by email, or if you have questions or need additional information please contact me at 828-296-4677. Sincerely, Gary Francies Unit Supervisor Laboratory Section CC: Master File Chet Whiting Gary Francies DENR DWQ Laboratory Section NC Wastewater/Groundwater Laboratory Certification Branch One 1623 Mail Service Center, Raleigh, North Carolina 27699-1623 NorthCax011na Location: 4405 Reedy Creek Road. Raleigh, North Carolina 27607-6445 i/ Phone: 919.733-3908 \ FAX: 919-733-6241 r h ? Internet: www.dwglab.org An Equal Opportunity\ Affirmative Action Employer Customer Service:1-877-623-6748 www.ncwaterquality.org LABORATORY NAME: CERTIFICATE #: LOCAL PERSON(S) CONTACTED: On -Site Inspection Report Clariant Corporation P.O. Box 669246 Charlotte, NC 28266 5603 July 21, 2011 Field Initial Chet Whiting Bill Archer and Dwayne Wallace This laboratory was inspected to verify its compliance with the requirements of 15A NCAC 2H .0800 for the analysis of environmental samples. II. GENERAL COMMENTS: The facility has changed its certification status to a Field laboratory. New streamlined systems are being implemented that are easy to follow. Benchsheets have been created for field parameters and these have been modified to meet program requirements where it has been necessary. F - • - • •, - • c • Comment: Some units of measure were not documented, specifically for effluent pH and stream samples for Conductivity, pH and Dissolved Oxygen. The North Carolina Administrative Code, 15A NCAC 2H .0805 (g) (1) states: Data pertinent to each analysis must be maintained for five years. Certified Data must consist of date collected, time collected, sample site, sample collector, and sample analysis time. The field benchsheets must provide a space for the signature or initials of the analyst, and proper units of measure for all analyses. Notification of acceptable corrective action (i.e., an updated benchsheet which includes proper units of measure for effluent and stream samples for Conductivity, pH and Dissolved Oxygen) was received by email on 8/31/11. No further response is necessary for this finding. Conductivity — Standard Methods, 18th Edition, 2510 B Comment: The Automatic Temperature Compensator (ATC) on the Conductivity meter, had not need verified within 12 months. The Technical Assistance for Field Analysis of Conductivity states: The ATC must be verified annually (i.e., every twelve months) and the process documented. The ATC must be verified by analyzing a standard at 25 °C (the temperature that conductivity values are compensated to) and a temperature(s) that brackets the temperature ranges of the samples to be analyzed. This may require the analysis of a third temperature reading that is > 25 °C. Notification of acceptable corrective action (i.e., a copy of the ATC check performed on 7/22/11) was received by email on 7/25/11. No further response is necessary for this finding. Page 2 #5603 Clariant Corporation Comment: The Conductivity meter's calibration had not been documented since April, 2011. The North Carolina Administrative Code, 15A NCAC 2H .0805 (g) (2) states: A record of instrument calibration where applicable, must be filed in an orderly manner so as to be readily available for inspection upon request. The laboratory was asked to submit calibration sheets to verify implementation. Notification of acceptable corrective action (i.e., revised Conductivity bench sheets documenting calibration for: 7/25, 7/26, 8/19, 8/22, 8/23, 9/2, and 9/6/11) was received by email on 9/6/11. No further response is necessary for this finding. pH — Standard Methods, 181h Edition, 4500 H+ B Conductivity — Standard Methods, 181h Edition, 2510 B Dissolved ®xygen— Standard Methods, 18th Edition, 4500 O G Comment: The temperature sensing devices on the, pH, DO and Conductivity meters had been calibrated against an NIST certified however; the corrections were not posted. The Technical Assistance for Field Analysis of pH, Dissolved Oxygen and Conductivity states: All temperature sensing devices must be calibrated against a NIST certified or NIST traceable thermometer annually (every 12 months) and proper corrections made and documented. The meter reading must be less than 10C from the NIST certified reading to be acceptable. Document the serial number and manufacturer of the NIST thermometer that was used in the comparison. Document any correction that applies (even if zero) on both the meter and on a separate sheet to be filed. Corrective action (i.e., correction were posted on the above cited meters) was completed during the audit. No further response is necessary for this finding IV. PAPER TRAIL INVESTIGATION: The paper trail consisted of comparing field testing records and contract lab reports to Discharge Monitoring Reports (DMRs) submitted to the North Carolina Division of Water Quality. Data were reviewed for April, May, and June, 2011. No transcription errors were detected. The facility appears to be doing a good job of accurately transcribing data. ►f�i�a7 �' I: �3 � 1 I� [�7 f h� I All findings noted during the inspection were adequately addressed prior to the completion of this report. The inspector would like to thank the staff for its assistance during the inspection and data review process. No response is required. Report prepared by: Chet Whiting Date: September 9, 2011 Report reviewed by: Tonja Springer Date: September 20, 2011 IV. Page 2 #5603 Clariant Corporation Comment: The Conductivity meter's calibration had not been documented since April, 2011. The North Carolina Administrative Code, 15A NCAC 2H .0805 (g) (2) states: A record of instrument calibration where applicable, must be filed in an orderly manner so as to be readily available for inspection upon request. The laboratory was asked to submit calibration sheets to verify implementation. Notification of acceptable corrective action (i.e., revised Conductivity bench sheets documenting calibration for: 7/25, 7/26, 8/19, 8/22, 8/23, 912, and 9/6/11) was received by email on 9/6/11. No further response is necessary for this finding. EH — Standard Methods, 18th Edition, 4500 H+ B Conductivity — Standard Methods, 18th Edition, 2510 B Dissolved Oxygen— Standard Methods, 18th Edition, 4500 O G Comment: The temperature sensing devices on the, pH, DO and Conductivity meters had been calibrated against an MIST certified however; the corrections were not posted. The Technical Assistance for Field Analysis of pH, Dissolved Oxygen and Conductivity states: All temperature sensing devices must be calibrated against a NIST certified or NIST traceable thermometer annually (every 12 months) and proper corrections made and documented. The meter reading must be less than 111C from the NIST certified reading to be acceptable. Document the serial number and manufacturer of the NIST thermometer that was used in the comparison. Document any correction that applies (even if zero) on both the meter and on a separate sheet to be filed. Corrective action (i.e., correction were posted on the above cited meters) was completed during the audit. No further response is necessary for this finding PAPER TRAIL_ INVESTIGATION: The paper trail consisted of comparing field testing records and contract lab reports to Discharge Monitoring Reports (DMRs) submitted to the North Carolina Division of Water Quality. Data were reviewed for April, May, and June, 2011. No transcription errors were detected. The facility appears to be doing a good job of accurately transcribing data. All findings noted during the inspection were adequately addressed prior to the completion of this report. The inspector would like to thank the staff for its assistance during the inspection and data review process. No response is required. Report prepared by: Chet Whiting Report reviewed by: Tonja Springer Date: September 9, 2011 Date: September 20, 2011