HomeMy WebLinkAbout#398 12-Final
INSPECTION REPORT ROUTING SHEET
To be attached to all inspection reports in-house only.
Laboratory Cert. #: #398
Laboratory Name: Progress Energy Carolinas - Harris Power Plant Laboratory
Inspection Type: Municipal Maintenance
Inspector Name(s): Jeffrey R. Adams
Inspection Date: March 20, 2012
Date Report Completed: April 9, 2012
Date Forwarded to Reviewer: April 9, 2012
Reviewed by: Tonja Springer
Date Review Completed: April 23, 2012
Cover Letter to use: Insp. Initial X Insp. Reg. Insp. No Finding Insp. CP ___ Corrected
Unit Supervisor: Dana Satterwhite
Date Received: April 23, 2012
Date Forwarded to Linda Chavis April 24, 2012
Date Mailed: April 24, 2012
_____________________________________________________________________
On-Site Inspection Report
LABORATORY NAME: Progress Energy Carolinas - Harris Power Plant Laboratory
NPDES PERMIT #: NC0039586
ADDRESS: 5413 Sharon Harris Road
New Hill, NC 27562-0165
CERTIFICATE #: 398
DATE OF INSPECTION: March 20, 2012
TYPE OF INSPECTION: Municipal Maintenance
AUDITOR(S): Jeffrey R. Adams
LOCAL PERSON(S) CONTACTED: Robert Wilson and Steve Cahoon
I. INTRODUCTION:
This laboratory was inspected to verify its compliance with the requirements of 15A NCAC 2H .0800 for
the analysis of environmental samples.
II. GENERAL COMMENTS:
Due to the onsite security requirements by the US Nuclear Regulatory Commission, a laboratory walk-
through was not performed during this inspection to save time. An abbreviated audit of benchsheets
and DMR reports was performed for all certified parameters off-sight. The laboratory brought data for
all certified parameters to an off -sight facility for review.
The laboratory is reminded that any time changes are made to laboratory operations; the laboratory
must update the Quality Assurance (QA)/Standard Operating Procedures (SOP) document(s). Any
changes made in response to the Findings, Recommendations or Comments listed in this report must
be incorporated to insure the method is being performed as stated, references to methods are
accurate, and the QA and/or SOP document(s) is in agreement with approved practice and regulatory
requirements. In some instances, the laboratory may need to create a SOP to document how new
functions or policy will be implemented.
The laboratory was given a packet containing North Carolina Laboratory Certification quality control
requirements and policies during the inspection.
The requirements associated with Findings A and C are new policies that have been implemented by our
program since the last inspection.
III. FINDINGS, REQUIREMENTS, COMMENTS AND RECOMMENDATIONS:
Traceability
A. Finding: The laboratory needs to increase the documentation of materials and reagents used
or made in the laboratory.
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Requirement: All chemicals, reagents, standards and consumables used by the laboratory
must have the following information documented: Date received, Date Opened (in use), Vendor,
Lot Number, and Expiration Date (where specified). A system (e.g., traceable identifiers) must
be in place that links standard/reagent preparation information to analytical batches in which the
solutions are used. Documentation of solution preparation must include the analyst’s initials,
date of preparation, the volume or weight of standard(s) used, the solvent and final volume of
the solution. This information as well as the vendor and/or manufacturer, lot number, and
expiration date must be retained for primary standards, chemicals, reagents, and materials
used for a period of five years. Consumable materials such as pH buffers, lots of pre-made
standards and/or media, solids and bacteria filters, etc. are included in this requirement. Ref:
North Carolina Wastewater/Groundwater Laboratory Certification Policy.
pH – Standard Methods, 20th Edition, 4500 H+ B
Total Residual Chlorine – Standard Methods, 20th Edition, 4500 Cl D
B. Finding: The laboratory is not including units of measure on the laboratory benchsheets.
Requirement: All laboratories must use printed laboratory worksheets that include a space to
enter the signature or initials of the analyst, date of analyses, sample identification, volume of
sample analyzed, value from the measurement system, factor and final value to be reported
and each item must be recorded each time samples are analyzed. Ref: 15AC NCAC .0805 (a)
(7) (H).
Oil & Grease – Standard Methods, 20th Edition, 5520 B
C. Finding: The laboratory is not analyzing matrix spikes.
Requirement: Unless the referenced method states a greater frequency, spike 5% of samples
on a monthly basis. Laboratories analyzing less than 20 samples per month must analyze at
least one matrix spike (MS) each month samples are analyzed. Ref: North Carolina
Wastewater/Groundwater Laboratory Certification Policy.
Comment: This laboratory is only analyzing 2 samples a month.
D. Finding: The laboratory is not distilling samples in a water bath at 85 ºC.
Requirement: Distill solvent from flask in a water bath at 85 ºC for either solvent system. To
maximize solvent recovery, fit distillation flask with a distillation adapter equipped with a drip tip
and collect solvent in an ice-bath-cooled receiver. When visible solvent condensation stops,
remove flask from water bath. Cover water bath and dry flasks on top of cover, with water bath still
at 85 ºC, for 15 mins. Ref: Standard Methods, 20th Edition, 5520 B. (4).
Comment: The laboratory is distilling samples in a water bath at 50 ºC.
IV. PAPER TRAIL INVESTIGATION:
The paper trail consisted of comparing laboratory benchsheets and contract lab reports to Discharge
Monitoring Reports (DMRs) submitted to the North Carolina Division of Water Quality. Data were
reviewed for November and December, 2011 and January, 2012. No transcription errors were
detected. It appears the laboratory is doing a good job of accurately transcribing data.
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#398 Progress Energy Carolinas – Harris Plant
V. CONCLUSIONS:
Correcting the above-cited findings will help this lab to produce quality data and meet certification
requirements. The inspector would like to thank the staff for its assistance during the inspection and
data review process. Please respond to all findings.
Report prepared by: Jeffrey R. Adams Date: April 9, 2012
Report reviewed by: Tonja Springer Date: April 23, 2012