WQCS00371_Compliance Evaluation Inspection_20220914

DocuSign Envelope ID: E4DDF61E-2137-482E-8DE7-370397640BD9
ROY COOPER
Governor
ELIZABETH S. BISER
Secretary
RICHARD E. ROGERS, JR.
Director
NORTH CAROLINA
Environmental Quality
September 14, 2022
Mr. Douglas Morton
Associate Vice Chancellor for Facilities
North Carolina State University
Campus Box 7201
Raleigh, NC 27695-7536
Subject: Compliance Evaluation Inspection
North Carolina State University (NCSU) Collection System
Collection System Permit No: WQCS00371
Wake County
Dear Mr. Douglass:
On June 30, 2022, Cheng Zhang of the Raleigh Regional Office (RRO) Division of Water Resources
conducted a Compliance Evaluation Inspection of the subject facility. The assistance and
cooperation of Mr. Alan Daeke, Director of Facility Division, were very helpful and appreciated. A
checklist of items is enclosed with this letter. During the inspection the following items were noted:
1.) The University's collection system is classified as a Class 1 collection system. It has
approximately 22.7 miles of gravity sewer and 7 simplex pump station that discharge to a
pressure sewer and serve a single building. Mr. John Lassiter is the Operators in Responsible
Charge (ORC), and Mr. Brent Clayton and David Horne are the backup ORC.
2.) The university has developed and implemented a Capital Improvement Plan (CIP) for its
collection system. The plan covers five years (2022 to 2026) with 12 listed projects with total
cost of approximately $2.5 million, the University recently secured about $1.5 million from State
Legislative Proposition. The CIP lacks the following elements: goal statement, description of
the project area, description of the existing facilities, known deficiencies (over a reasonable
period} and forecasted future needs.
3.) The facility has a map of the system including all required component, except that the simplex
pump stations and related pressure sewer are not included in the map.
4.) The university has a grease educational program. Grease educational materials are sent to all
dining halls and residence hall liaisons. Grease traps at dining halls are inspected quarterly.
5.) The Spill Action Response Plan needs to be updated to reflect recent personnel change.
6.) One manhole at the Central Campus were observed during the inspection. The manhole appeared
in good condition.
D.••=EQ
NORTH CAROLINA
O.perhneM of Environmental Oual�
North Carolina Department of Environmental Quality I Division of Water Resources
Raleigh Regional Office I 3800 Barrett Drive I Raleigh, North Carolina 27609
919.791.4200

DocuSign Envelope ID: E4DDF61E-2137-482E-8DE7-370397640BD9
7.) The inspector visited one of the seven simplex pump stations: Weisiger Brown Facility
pump station and noted the following:
• The pump station is actually a duplex pump station with two pumps;
• The visual/audible alarms and auto -dialer were not operable;
• The wet well was not pad locked.
As required in the permit, duplex pump stations that are not connected to a telemetry
system (i.e., remote alarm system) shall be inspected by the permittee or its representative
every day (i.e., 365 days per year). Pump stations that are connected to telemetry shall be
inspected at least once per week. [15A NCAC 02T .0108 (b)].
The facility needs to evaluate whether there are other unidentified duplex pump stations in
the sewer system by providing location, pump number, and pump capacity of all pump
stations to the Division.
8.) A review of records and logbooks indicate the following;
a) Records are maintained adequately for sewer line maintenance and cleaning, 12241 linear
feet of gravity sewer was cleaned in 2019, 12539 linear feet in 2020, and 39000 linear
feet in 2021, which met the permit requirement (at least 10%). The facility bought a vac
truck in 2020.
b) There has been one reportable Sanitary Sewer Overflow (SSO) since the last inspection.
Please respond in writing to RRO within 30 days of receipt of this letter regarding Items 2, 3,
and 7. If you have any questions regarding the attached report or any of the findings, please contact
Cheng Zhang at: [phone] (or email: [e-mail]).
Sincerely,
DocuSi9ned by:
Sot Vun,seun,
BCDA9D825D4A46D...
Scott Vinson, Regional Supervisor
Water Quality Regional Operations Section
Raleigh Regional Office
Division of Water Resources
Attachments: Compliance Inspection Report
Cc: Laserfiche
Alan Daeke, NCSU (electronic copy only)
D_E QNORTH CARCLINA
gaparhnanl of Environmental quality
North Carolina Department of Environmental Quality I Division of Water Resources
512 North Salisbury Street 11611 Mail Service Center I Raleigh, North Carolina 27699-1611
919.707.9000

DocuSign Envelope ID: E4DDF61 E-2137-482E-8DE7-370397640BD9
Compliance Inspection Report
Permit: WQCS00371 Effective: 02/01/18
SOC: Effective:
County: Wake
Region: Raleigh
Contact Person: Jenny Kelvington
Directions to Facility:
System Classifications: CS1,
Primary ORC: John T Lassiter
Secondary ORC(s):
On -Site Representative(s):
On -site representative
Related Permits:
Expiration: 01/31/26 Owner : NC State University
Expiration: Facility: NC State University collection system
Title:
Certification: 996247
Alan Daeke
NC0029033 City of Raleigh - Neuse River Resource Recovery Facility
Inspection Date: 06/30/2022
Primary Inspector: Cheng Zhang
Secondary Inspector(s):
Reason for Inspection: Routine
Permit Inspection Type: Collection
Facility Status: ❑ Compliant
Question Areas:
▪ Miscellaneous Questions
II Capital Improvement Plan
▪ Inspections
▪ Lines
Entry Time 09:OOAM
DocuSigned by:
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DocuSigned by:
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Phone: [phone]
Phone: [phone]
Exit Time: 11:OOAM
9/14/2022 Phone: [phone]
9/14/2022
Inspection Type: Collection System Inspect Non Sampling
system management and operation
Not Compliant
(See attachment summary)
▪ General
▪ Map
▪ Spill Response Plan
▪ Manholes
▪ Sewer & FOG Ordinances
▪ Reporting Requirements
▪ Spills
▪ Pump Stations
Page 1 of 7

DocuSign Envelope ID: E4DDF61 E-2137-482E-8DE7-370397640BD9
Permit: WQCS00371 Owner - Facility: NC State University
Inspection Date: 06/30/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
See attached report.
Page 2 of 7

DocuSign Envelope ID: E4DDF61 E-2137-482E-8DE7-370397640BD9
Permit: WQCS00371 Owner - Facility: NC State University
Inspection Date: 06/30/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
General
Is there a properly designated primary ORC and at least one back-up of proper grade?
Are logs being reviewed by the system management or owner on a regular basis?
# What is that frequency?
# Are there any issues being addressed currently or any in the planning stages?
Is there a specific pump failure plan available for all pump stations?
Does plan indicate if pump parts/new pumps are in spare parts/equipment inventory?
Are new/significantly upgraded pump stations equipped with anti -corrosion materials?
Does the permittee have a copy of their permit?
# Is permit expiring within the next 6 months?
If Yes, has the Permittee applied for renewal?
Yes No NA NE
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Quarterly
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Comment: The permittee has been able to allocate about $1.5 millions for capital improvement through
State Legislature proportion.
Pump failure plan needs to be developed.
Sewer and FOG Ordinances Yes No NA NE
Is Sewer Use Ordinance (SUO) or other Legal Authority available? ❑ ❑ • ❑
Does it appear that the Sewer Use Ordinance is enforced? ❑ ❑ • ❑
Is there a Grease Control Program that legally requires grease control devices? ❑ ❑ • ❑
What is the standard grease trap cleaning requirement in the FOG ordinance?
Is Grease Control Program enforced via periodic inspections/records review? ❑ ❑ • ❑
Is action taken against violators? ❑ ❑ • ❑
# Have satellite systems adopted an equivalent or more stringent ordinance? ❑ ❑ • ❑
Is grease/sewer education program documented with req'd customer distribution? • ❑ ❑ ❑
# Are other types of education tools used like websites, booths, special meetings, etc? ❑ ❑ • ❑
If Yes, what are they? (This can reduce mailing to annual.)
Comment: Grease traps/interceptors are inspected quarterly.
Grease/sewer educational emails are sent to entire campus community including dining hall
managers.
Capital Improvement Plan
Has a Capital (CIP) or System Improvement Plan been developed and adopted?
Is it designated for wastewater only or does it have a dedicated section?
Does CIP cover three to five year period of earmarked improvements?
Does CIP include description of project area?
Does CIP include description of existing facilities?
Does CIP include known deficiencies?
Does CIP include forecasted future needs?
Yes No NA NE
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Page 3 of 7

DocuSign Envelope ID: E4DDF61 E-2137-482E-8DE7-370397640BD9
Permit: WQCS00371 Owner - Facility: NC State University
Inspection Date: 06/30/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Comment: The CIP lacks some required elements. Five-year plan lists 12 projects that will cost $2.5
million. The University has allocated about $1.5 million from State Budget.
Map
Is there a overall sewer system map?
Does the map include:
Pipe Type (GS/FM)
Pipe sizes
Pipe materials (PVC, DIP, etc)
Pipe location
Flow direction
Approximate pipe age
Pump station ID, location and capacity
# Force main air release valve location & type
# Location of satellite connections
Is the map being updated for changes/additions within 1 year of activation?
Yes No NA NE
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Comment: The facility has developed and maintained a GIS-based sewer system map. It was noted that
the eight simplex pump stations (and related force main) specified in the permit were not
included in the map.
Reporting Requirements
# Have there been any sewer spills in the past 3 years?
If Yes, were they reported to the Division if meeting the reportable criteria?
If applicable, is there documentation of press releases and public notices issued?
Is an Annual Wastewater Performance Report being filed with the Division, if required?
Is the report being made available to all its sewer customers?
# How is it being made available?
Comment: There was one SSO reported since the last inspection.
Inspections
Are adequate maintenance records maintained?
Are pump stations being inspected at the required frequency?
# Is at least one complete functionality test conducted weekly per pump station?
Is there a system or plan in place to observe the entire system annually?
Is the annual inspection documented?
# Does the system have any high -priority lines/locations?
Are inspections of HPL documented at least every 6 months?
Are new lines being added to the HPL list when found or created?
Yes No NA NE
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on the University's
website
Yes No NA NE
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Page4of7

DocuSign Envelope ID: E4DDF61 E-2137-482E-8DE7-370397640BD9
Permit: WQCS00371 Owner - Facility: NC State University
Inspection Date: 06/30/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Comment: One of the seven simplex pump stations was found to be duplex pump station, which has not
been inspected at required frequency.
Spill Response Action Plan
Is a Spill Response Action Plan available?
Is a Spill Response Action Plan available for all personnel?
Does the plan include:
24-hour contact numbers
Response time
Equipment list and spare parts inventory
Access to cleaning equipment
Access to construction crews, contractors, and/or engineers
Source of emergency funds
Site sanitation and cleanup materials
Post-overflow/spill assessment
Does the Permittee appear to respond within 2 hours of first knowledge of a spill?
Comment:
Spills
Is system free of known points of bypass?
If No, describe type of bypass and location
Are all spills or sewer related issues/complaints documented?
# Are there repeated overflows/problems (2 or more in 12 months) at same location?
# If Yes, is there a corrective action plan?
Comment:
Lines/Right-of-Ways/Aerial Lines
Please list the Lines/Right of Ways/Aerial Lines Inspected:
Are right-of-ways/easements maintained for full width for access by staff/equipment?
If No, give details on temporary access:
Is maintenance documented?
Are gravity sewer cleaning records available?
Has at least 10% of lines older than 5 yrs been cleaned annually?
Were all areas/lines inspected free of issues?
Yes No NA NE
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Comment: Length of gravity line cleaned: 12241 feet in 2019, 12539 feet in 2020, and 39000 feet in
2021. The facility bought a vac truck in 2020.
Manholes
Please list the Manholes Inspected:
MH off Tally Student Union.
Yes No NA NE
Page5of7

DocuSign Envelope ID: E4DDF61 E-2137-482E-8DE7-370397640BD9
Permit: WQCS00371 Owner - Facility: NC State University
Inspection Date: 06/30/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Are manholes accessible?
# Are manhole covers/vents above grade?
Are manholes free of visible signs of overflow?
Are manholes free of sinkholes and depressions?
Are manhole covers present?
# Are manholes properly seated?
# Are manholes in good condition?
# Are inverts in good condition?
Is flow unrestricted in manholes?
Are manholes free of excessive amounts of grease?
Are manholes free of excessive roots?
Are manholes free of excessive sand?
Are manhole vents screened?
Are vents free of submergence?
Are manholes free of bypass structures or pipes?
Comment:
Pump Stations
Please list the Pump Stations Inspected:
Pump station serves Weisiger-Brown Athletic Facility
# Number of duplex or larger pump stations in system
# Number of vacuum stations in system
# Number of simplex pump stations in system
# Number of simplex pump stations in system serving more than one building
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed?
# A simple one-way telemetry/communication system (auto -dialer) installed?
For pump stations inspected:
Are they secure with restricted access?
Were they free of by-pass structures/pipes?
Were wet wells free of excessive grease/debris?
# Do they all have telemetry installed?
Is the communication system functional?
Is a 24-hour notification sign posted ?
Does the sign include:
Owner Name?
Pump station identifier?
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Page6of7

DocuSign Envelope ID: E4DDF61 E-2137-482E-8DE7-370397640BD9
Permit: WQCS00371 Owner - Facility: NC State University
Inspection Date: 06/30/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
# Address?
Instructions for notification?
24-hour emergency contact numbers?
Are audio and visual alarms present?
Are audio and visual alarms operable?
# Is there a backup generator or bypass pump connected?
If tested during inspection, did it function properly?
Is the back-up system tested at least bi-annually under normal operating conditions?
# Does it have a dedicated connection for a portable generator?
# Is the owner relying on portable units in the event of a power outage?
# If Yes, is there a distribution plan?
If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan?
# Does Permittee have the approved percentage of replacement simplex pumps?
Is recordkeeping of pump station inspection and maintenance program adequate?
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal?
Inspecting and exercising all valves?
Inspecting and lubricating pumps and other equipment?
Inspecting alarms, telemetry and auxiliary equipment?
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Comment: The pump station is inspected quarterly. The audible/visual alarms and auto -dialer were not
operable. The wet well needs to be pad locked.
Page 7 of 7