WQCS00157_Inspection_20220825

DocuSign Envelope ID: 56264A9F-74D9-4653-A44A-6C042795530C
ROY COOPER
Governor
ELIZABETH S. BISER
Secretary
RICHARD E. ROGERS, JR. NORTH CAROLINA
Director Environmental Quality
August 25, 2022
Eddie Braxton
P.O. Box 537
Scotland Neck, NC 27874-0537
Subject: Compliance Evaluation Inspection
Scotland Neck Collection System
Collection System Permit No. WQCS00157
Halifax County
Dear Mr. Braxton:
On August 23, 2022, Alys Hannum of the Division of Water Resources (Division) conducted an
inspection of the Town of Scotland Neck's (Town) Collection System to evaluate compliance
with the operation and maintenance of the subject wastewater collection system permit
(WQCS00157). The cooperation and assistance of Bobby Davis, ORC, and Travis Browder,
backup ORC, during the inspection were greatly appreciated.
The Town's Collection is classified as a CS-2 system. The subject permit is effective from July
9, 2021, until June 30, 2029.
Findings during the inspection were as follows:
1. Our records indicate that the wastewater collection system consists of approximately 17.4
miles of gravity sewer, approximately 1.3 miles of force main, 5 duplex pump stations, 6
high priority sewer lines and one high priority manhole (due to repeat mowing incidents).
2. The Town cleaned greater than 10% of its collection system in 2021 (2.2 miles cleaned)
and is on -track to clean greater than 10% of its collection system in 2022 with 1.6 miles
cleaned. The Town conducts a visual inspection of the entire collection system annually
and the inspections are documented.
3. The Town has developed and maintains a complete map of the collection system. Please
update the map to include: pipe material, pipe age, and pump station capacity.
4. There have been no reportable sanitary sewer overflows during the most recent two-year
period beginning July 2020 and ending July 2022.
NORTH CAROLINA
Department of Environmental Quality
North Carolina Department of Environmental Quality I Division of Water Resources
Raleigh Regional Office 13800 Barrett Drive I Raleigh, North Carolina 27609
919.791.4200

DocuSign Envelope ID: 56264A9F-74D9-4653-A44A-6C042795530C
Compliance Evaluation Inspection
Scotland Neck Collection System
Permit No. WQCS00157
Page 2 of 2
5. An operation and maintenance plan — including pump station inspection, preventative
maintenance, and sanitary sewer overflow response — was available and up to date.
6. The Town has a Fats, Oils, and Grease (FOG) program which includes the bi-annual
distribution of educational materials to commercial and residential users. The Town is
able to take enforcement against users who have not properly installed, operated, and/or
maintained grease traps or grease interceptors, or who have otherwise violated the
program.
7. The Town's Capital Improvement Plan (CIP) is reviewed and updated annually. The plan
covers a period from 2009 to 2027 and is designated for water, wastewater, and collection
system improvements.
8. All five pump stations were inspected. All had identification signs, secured access,
appeared in good condition and were free of excess debris. All audible and visual alarms
functioned when tested. All have connections for portable generators, and none are
connected to telemetry. All stations are visited daily, and logbooks are maintained at each
station. Pump station maintenance logs were reviewed and appeared satisfactory.
9. The Town's six high priority aerial crossing lines and one high -priority manhole were
inspected. The aerial lines appeared straight, rust free, and in good condition. The manhole
had no obvious issues. The rights of way for all were being maintained.
If you have any questions concerning this report or the required submissions, please contact
Vanessa Manuel at [e-mail] or by phone at [phone].
Sincerely,
(—DocuSigned by:
Uati,t,ssa e. ilkou td,
"— B2916E6AB32144F...
Vanessa E. Manuel, Assistant Regional Supervisor
Water Quality Regional Operations Section
Raleigh Regional Office
Division of Water Resources, NCDEQ
Attachment: EPA Water Compliance Inspection Report
cc: RRO Files // Laserfiche
Bobby Davis, ORC ([e-mail])
Nancy Deckard, Town Clerk([e-mail])
NORTH CAROLINAD_E
neparbnent of Environmental Quality
North Carolina Department of Environmental Quality I Division of Water Resources
Raleigh Regional Office 13800 Barrett Drive I Raleigh, North Carolina 27609
919.791.4200

DocuSign Envelope ID: 56264A9F-74D9-4653-A44A-6C042795530C
Compliance Inspection Report
Permit: WQCS00157 Effective: 07/09/21
SOC: Effective:
County: Halifax
Region: Raleigh
Contact Person: Bobby Davis
Directions to Facility:
System Classifications: CS2,
Primary ORC:
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
Expiration: 06/30/29
Expiration:
Title: ORC
Certification:
NC0023337 Town of Scotland Neck - Scotland Neck WWTP
Inspection Date: 08/23/2022
Primary Inspector: Alys K Hannum
Secondary Inspector(s):
Reason for Inspection: Routine
Entry Time 11:OOAM
DocuSigned by:
7atiruroisi
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Owner : Town of Scotland Neck
Facility: Scotland Neck Collection System
PO Box 537
Scotland Neck NC 27874
Exit Time: 02:OOPM
8/24/2022
Phone: [phone]
Phone:
Phone: [phone]
Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Collection system management and operation
Facility Status: Compliant Not Compliant
Question Areas:
▪ Miscellaneous Questions
II Capital Improvement Plan
▪ Inspections
▪ Lines
(See attachment summary)
▪ General
▪ Map
▪ Spill Response Plan
▪ Manholes
▪ Sewer & FOG Ordinances
▪ Reporting Requirements
▪ Spills
▪ Pump Stations
Page 1 of 7

DocuSign Envelope ID: 56264A9F-74D9-4653-A44A-6C042795530C
Permit: WQCS00157 Owner - Facility:Town of Scotland Neck
Inspection Date: 08/23/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
Page 2 of 7

DocuSign Envelope ID: 56264A9F-74D9-4653-A44A-6C042795530C
Permit: WQCS00157 Owner - Facility:Town of Scotland Neck
Inspection Date: 08/23/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
General
Is there a properly designated primary ORC and at least one back-up of proper grade?
Are logs being reviewed by the system management or owner on a regular basis?
# What is that frequency?
# Are there any issues being addressed currently or any in the planning stages?
Is there a specific pump failure plan available for all pump stations?
Does plan indicate if pump parts/new pumps are in spare parts/equipment inventory?
Are new/significantly upgraded pump stations equipped with anti -corrosion materials?
Does the permittee have a copy of their permit?
# Is permit expiring within the next 6 months?
If Yes, has the Permittee applied for renewal?
Comment:
Sewer and FOG Ordinances
Is Sewer Use Ordinance (SUO) or other Legal Authority available?
Does it appear that the Sewer Use Ordinance is enforced?
Is there a Grease Control Program that legally requires grease control devices?
What is the standard grease trap cleaning requirement in the FOG ordinance?
Is Grease Control Program enforced via periodic inspections/records review?
Is action taken against violators?
# Have satellite systems adopted an equivalent or more stringent ordinance?
Is grease/sewer education program documented with req'd customer distribution?
# Are other types of education tools used like websites, booths, special meetings, etc?
If Yes, what are they? (This can reduce mailing to annual.)
Comment:
Capital Improvement Plan
Has a Capital (CIP) or System Improvement Plan been developed and adopted?
Is it designated for wastewater only or does it have a dedicated section?
Does CIP cover three to five year period of earmarked improvements?
Does CIP include description of project area?
Does CIP include description of existing facilities?
Does CIP include known deficiencies?
Does CIP include forecasted future needs?
Comment:
Yes No NA NE
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Once per quarter
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1/month or as
needed if more
frequent
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Page 3 of 7

DocuSign Envelope ID: 56264A9F-74D9-4653-A44A-6C042795530C
Permit: WQCS00157 Owner - Facility:Town of Scotland Neck
Inspection Date: 08/23/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Map
Is there a overall sewer system map?
Does the map include:
Pipe Type (GS/FM)
Pipe sizes
Pipe materials (PVC, DIP, etc)
Pipe location
Flow direction
Approximate pipe age
Pump station ID, location and capacity
# Force main air release valve location & type
# Location of satellite connections
Is the map being updated for changes/additions within 1 year of activation?
Comment: Map does not have pipe material, pipe age, or pump station capacity.
Reporting Requirements
# Have there been any sewer spills in the past 3 years?
If Yes, were they reported to the Division if meeting the reportable criteria?
If applicable, is there documentation of press releases and public notices issued?
Is an Annual Wastewater Performance Report being filed with the Division, if required?
Is the report being made available to all its sewer customers?
# How is it being made available?
Comment:
Inspections
Are adequate maintenance records maintained?
Are pump stations being inspected at the required frequency?
# Is at least one complete functionality test conducted weekly per pump station?
Is there a system or plan in place to observe the entire system annually?
Is the annual inspection documented?
# Does the system have any high -priority lines/locations?
Are inspections of HPL documented at least every 6 months?
Are new lines being added to the HPL list when found or created?
Comment:
Spill Response Action Plan
Is a Spill Response Action Plan available?
Is a Spill Response Action Plan available for all personnel?
Yes No NA NE
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Website
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Page4of7

DocuSign Envelope ID: 56264A9F-74D9-4653-A44A-6C042795530C
Permit: WQCS00157 Owner - Facility:Town of Scotland Neck
Inspection Date: 08/23/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Does the plan include:
24-hour contact numbers
Response time
Equipment list and spare parts inventory
Access to cleaning equipment
Access to construction crews, contractors, and/or engineers
Source of emergency funds
Site sanitation and cleanup materials
Post-overflow/spill assessment
Does the Permittee appear to respond within 2 hours of first knowledge of a spill?
Comment:
Spills
Is system free of known points of bypass?
If No, describe type of bypass and location
Are all spills or sewer related issues/complaints documented?
# Are there repeated overflows/problems (2 or more in 12 months) at same location?
# If Yes, is there a corrective action plan?
Comment:
Lines/Right-of-Ways/Aerial Lines
Please list the Lines/Right of Ways/Aerial Lines Inspected:
#1 - Hwy 903 East // #2 - Jr High School Road Across from National Guard // #3 - Across from Jr. High School
Road // #4 - House Avenue // #5 - Signature Health Care // #7 - 27434 Hwy 125 South
Are right-of-ways/easements maintained for full width for access by staff/equipment?
If No, give details on temporary access:
Is maintenance documented?
Are gravity sewer cleaning records available?
Has at least 10% of lines older than 5 yrs been cleaned annually?
Were all areas/lines inspected free of issues?
Comment:
Manholes
Please list the Manholes Inspected:
#6 - Manhole in Ditch on NCSR 1804 next to LS #4
Are manholes accessible?
# Are manhole covers/vents above grade?
Are manholes free of visible signs of overflow?
Are manholes free of sinkholes and depressions?
Are manhole covers present?
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DocuSign Envelope ID: 56264A9F-74D9-4653-A44A-6C042795530C
Permit: WQCS00157 Owner - Facility:Town of Scotland Neck
Inspection Date: 08/23/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
# Are manholes properly seated?
# Are manholes in good condition?
# Are inverts in good condition?
Is flow unrestricted in manholes?
Are manholes free of excessive amounts of grease?
Are manholes free of excessive roots?
Are manholes free of excessive sand?
Are manhole vents screened?
Are vents free of submergence?
Are manholes free of bypass structures or pipes?
Comment:
Pump Stations
Please list the Pump Stations Inspected:
#1, #2, #3, #4, #5
# Number of duplex or larger pump stations in system
# Number of vacuum stations in system
# Number of simplex pump stations in system
# Number of simplex pump stations in system serving more than one building
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed?
# A simple one-way telemetry/communication system (auto -dialer) installed?
For pump stations inspected:
Are they secure with restricted access?
Were they free of by-pass structures/pipes?
Were wet wells free of excessive grease/debris?
# Do they all have telemetry installed?
Is the communication system functional?
Is a 24-hour notification sign posted ?
Does the sign include:
Owner Name?
Pump station identifier?
# Address?
Instructions for notification?
24-hour emergency contact numbers?
Are audio and visual alarms present?
Are audio and visual alarms operable?
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DocuSign Envelope ID: 56264A9F-74D9-4653-A44A-6C042795530C
Permit: WQCS00157 Owner - Facility:Town of Scotland Neck
Inspection Date: 08/23/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
# Is there a backup generator or bypass pump connected?
If tested during inspection, did it function properly?
Is the back-up system tested at least bi-annually under normal operating conditions?
# Does it have a dedicated connection for a portable generator?
# Is the owner relying on portable units in the event of a power outage?
# If Yes, is there a distribution plan?
If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan?
# Does Permittee have the approved percentage of replacement simplex pumps?
Is recordkeeping of pump station inspection and maintenance program adequate?
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal?
Inspecting and exercising all valves?
Inspecting and lubricating pumps and other equipment?
Inspecting alarms, telemetry and auxiliary equipment?
Comment:
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