WQCS00081_Compliance Evaluation Inspection_20220801

ROY COOPER
Governor
ELIZABETH S. BISER
Secretary
RICHARD E. ROGERS, JR.
Director
City of Mebane
Attn: Chris Rollins
106 East Washington Street
Mebane, NC 27302
NORTH CAROLINA
Environmental Quality
August 2, 2022
Subject: Compliance Evaluation Inspection
Mebane Wastewater Collection System
Permit Number: WQCS00081
Alamance County
Dear Mr. Rollins:
Ron Boone, of the Winston-Salem Regional Office (WSRO) of the NC Division of Water Resources (DWR),
conducted a compliance evaluation inspection (CEI) of the Mebane wastewater collection system
(WWCS) on June 24th, 2022. The assistance and cooperation of Greg Barts and Kyle Smith was greatly
appreciated. Inspection findings are detailed in the attached compliance inspection report.
Please be aware that the Division may take enforcement action against any permittee who fails to
comply with any requirement of their permit. Pursuant to NC General Statute (NCGS) 143-215.6A, a
civil penalty of not more than twenty-five thousand dollars ($25,000.00) may be assessed against any
person who violates or fails to act in accordance with the terms, conditions, or requirements of any
permit issued pursuant to G.S. 143-215.1.
If you have any questions or concerns, please do not hesitate to contact Mr. Boone by phone at 336-
776-9690, or by email at [e-mail]. Thank you in advance for your time and attention to
this matter.
Attachments:
1. Compliance Inspection Report
cc: Laserfiche
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Sincerely,
DocuSiiggned by:
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Lon T. Snider, Regional Supervisor
Water Quality Regional Operations Section
Winston-Salem Regional Office
Division of Water Resources, NCDEQ
North Carolina Department of Environmental Quality I Division of Water Resources
Winston-Salem Regional Office 1450 W. Hanes Mill Rd, Suite 300 I Winston-Salem, North Carolina 27105
336.776.9800

Compliance Inspection Report
Permit: WQCS00081 Effective: 03/01/17
SOC: Effective:
County: Alamance
Region: Winston-Salem
Contact Person: Charlie Wayne Pore
Directions to Facility:
System Classifications: CS2,
Primary ORC: Gregory Robert Barts
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
Expiration: 02/28/25
Expiration:
Owner : City of Mebane
Facility: Mebane Collection System
106 E Washington St
Title: Public Works Director
NC0021474 City of Mebane - Mebane WWTP
Inspection Date: 06/24/2022
Primary Inspector: Ron Boone
Secondary Inspector(s):
Reason for Inspection: Routine
Certification: 1004574
Entry Time 10:OOAM
DocuSigned by:
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Mebane NC 27302
Exit Time: 01:OOPM
Phone: [phone]
Phone: [phone]
Phone: [phone]
Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Collection system management and operation
Facility Status: Compliant
Question Areas:
▪ Miscellaneous Questions
II Capital Improvement Plan
▪ Inspections
▪ Lines
(See attachment summary)
Not Compliant
▪ General
▪ Map
▪ Spill Response Plan
▪ Manholes
▪ Sewer & FOG Ordinances
▪ Reporting Requirements
▪ Spills
▪ Pump Stations
Page 1 of 7

Permit: WQCS00081 Owner - Facility: City of Mebane
Inspection Date: 06/24/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
Ron Boone, of the Winston-Salem Regional Office of the NC Division of Water Resources, conducted a compliance
evaluation inspection of the Mebane WWCS on 6/24/22. The assistance and cooperation of Greg Barts and Kyle Smith was
greatly appreciated. Inspection findings are summarized below and detailed in the accompanying checklist.
Mr. Boone's overall impression of the city's collection system and its operations and maintenance plan for the collection
system is favorable. Some notable items are listed below:
1. The city's last reported SSO occurred in March, 2022 and five have been reported over the past three years.
2. The city's CIP covers a 10-year period from 2022 to 2032 and includes $66 million worth of projects.
3. The city's map is excellent and contains all the required attributes. Please be sure to keep the map updated as new
construction is completed.
4. All required records were complete and current.
5. The FOG program uses primarily newsletters that are sent via USPS twice per year. FOG information is also posted on
the city's webpage.
6. Documentation is reviewed by management as it is generated.
7. The pump station contingency plans are excellent.
8. The spill plan is excellent.
9. All 21 duplex pump stations have audible/visual alarms, telemetry, SCADA and redundant monitoring systems. The
stations inspected looked excellent. All 21 pump stations have on site generators that are tested every Monday under load.
All 21 are inspected every Monday, Wednesday, and Friday.
10. The city has 28 simplex stations with audible/visual alarms. The station are not owned by the city but they do
repair/replace as needed.
11. All documentation undergoes supervisory review as it is generated.
12. The ORC certifies annually via memo that the entire system has been inspection throughout the course of the previous
year.
13. The HPLs and ROWs that were inspected looked excellent and no problems were noted except for a slight bow in
Deerfield Commons #1 aerial that may need to be addressed.
14. The city cleaned about 21 percent of it system last year.
Mr. Boone noted no deficiencies or violations. Mr. Barts and Mr. Smith have established and implemented an excellent
collection system operation and maintenance program.
Page 2 of 7

Permit: WQCS00081 Owner - Facility: City of Mebane
Inspection Date: 06/24/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
General
Is there a properly designated primary ORC and at least one back-up of proper grade?
Are logs being reviewed by the system management or owner on a regular basis?
# What is that frequency?
# Are there any issues being addressed currently or any in the planning stages?
Is there a specific pump failure plan available for all pump stations?
Does plan indicate if pump parts/new pumps are in spare parts/equipment inventory?
Are new/significantly upgraded pump stations equipped with anti -corrosion materials?
Does the permittee have a copy of their permit?
# Is permit expiring within the next 6 months?
If Yes, has the Permittee applied for renewal?
Comment: None
Sewer and FOG Ordinances
Is Sewer Use Ordinance (SUO) or other Legal Authority available?
Does it appear that the Sewer Use Ordinance is enforced?
Is there a Grease Control Program that legally requires grease control devices?
What is the standard grease trap cleaning requirement in the FOG ordinance?
Is Grease Control Program enforced via periodic inspections/records review?
Is action taken against violators?
# Have satellite systems adopted an equivalent or more stringent ordinance?
Is grease/sewer education program documented with req'd customer distribution?
# Are other types of education tools used like websites, booths, special meetings, etc?
If Yes, what are they? (This can reduce mailing to annual.)
Website
Comment: None
Capital Improvement Plan
Has a Capital (CIP) or System Improvement Plan been developed and adopted?
Is it designated for wastewater only or does it have a dedicated section?
Does CIP cover three to five year period of earmarked improvements?
Does CIP include description of project area?
Does CIP include description of existing facilities?
Does CIP include known deficiencies?
Does CIP include forecasted future needs?
Comment: $66 million; 2022-2032
Map
Yes No NA NE
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As generated
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As required
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Yes No NA NE
Page 3 of 7

Permit: WQCS00081 Owner - Facility: City of Mebane
Inspection Date: 06/24/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Is there a overall sewer system map?
Does the map include:
Pipe Type (GS/FM)
Pipe sizes
Pipe materials (PVC, DIP, etc)
Pipe location
Flow direction
Approximate pipe age
Pump station ID, location and capacity
# Force main air release valve location & type
# Location of satellite connections
Is the map being updated for changes/additions within 1 year of activation?
Comment: None
Reporting Requirements
# Have there been any sewer spills in the past 3 years?
If Yes, were they reported to the Division if meeting the reportable criteria?
If applicable, is there documentation of press releases and public notices issued?
Is an Annual Wastewater Performance Report being filed with the Division, if required?
Is the report being made available to all its sewer customers?
# How is it being made available?
Comment: None
Inspections
Are adequate maintenance records maintained?
Are pump stations being inspected at the required frequency?
# Is at least one complete functionality test conducted weekly per pump station?
Is there a system or plan in place to observe the entire system annually?
Is the annual inspection documented?
# Does the system have any high -priority lines/locations?
Are inspections of HPL documented at least every 6 months?
Are new lines being added to the HPL list when found or created?
Comment: None
Spill Response Action Plan
Is a Spill Response Action Plan available?
Is a Spill Response Action Plan available for all personnel?
Does the plan include:
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Website, town hall,
LISPS
Yes No NA NE
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Page4of7

Permit: WQCS00081 Owner - Facility: City of Mebane
Inspection Date: 06/24/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
24-hour contact numbers
Response time
Equipment list and spare parts inventory
Access to cleaning equipment
Access to construction crews, contractors, and/or engineers
Source of emergency funds
Site sanitation and cleanup materials
Post-overflow/spill assessment
Does the Permittee appear to respond within 2 hours of first knowledge of a spill?
Comment: None
Spills
Is system free of known points of bypass?
If No, describe type of bypass and location
Are all spills or sewer related issues/complaints documented?
# Are there repeated overflows/problems (2 or more in 12 months) at same location?
# If Yes, is there a corrective action plan?
Comment: None
Lines/Right-of-Ways/Aerial Lines
Please list the Lines/Right of Ways/Aerial Lines Inspected:
Deerfield Commons #1, 160' of 8" ductile iron, looks slighty bowed up and lifted about 2" off two piers on
south end possibly due to ground heave or earthquake, looks good other than that.
Deerfield Commons #2, 120' of 10" ductile iron, looks good.
Are right-of-ways/easements maintained for full width for access by staff/equipment?
If No, give details on temporary access:
Is maintenance documented?
Are gravity sewer cleaning records available?
Has at least 10% of lines older than 5 yrs been cleaned annually?
Were all areas/lines inspected free of issues?
Comment: Approximately 21% cleaned last year.
Manholes
Please list the Manholes Inspected:
Several inspected from ground level. No issues noted.
Are manholes accessible?
# Are manhole covers/vents above grade?
Are manholes free of visible signs of overflow?
Are manholes free of sinkholes and depressions?
Are manhole covers present?
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Page5of7

Permit: WQCS00081 Owner - Facility: City of Mebane
Inspection Date: 06/24/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
# Are manholes properly seated?
# Are manholes in good condition?
# Are inverts in good condition?
Is flow unrestricted in manholes?
Are manholes free of excessive amounts of grease?
Are manholes free of excessive roots?
Are manholes free of excessive sand?
Are manhole vents screened?
Are vents free of submergence?
Are manholes free of bypass structures or pipes?
Comment: None
Pump Stations
Please list the Pump Stations Inspected:
Cambridge Pump Station
Woodlawn Estates Main Duplex
Woodlawn Estates Simplex 444 West Lake Trail
# Number of duplex or larger pump stations in system
# Number of vacuum stations in system
# Number of simplex pump stations in system
# Number of simplex pump stations in system serving more than one building
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed?
# A simple one-way telemetry/communication system (auto -dialer) installed?
For pump stations inspected:
Are they secure with restricted access?
Were they free of by-pass structures/pipes?
Were wet wells free of excessive grease/debris?
# Do they all have telemetry installed?
Is the communication system functional?
Is a 24-hour notification sign posted ?
Does the sign include:
Owner Name?
Pump station identifier?
# Address?
Instructions for notification?
24-hour emergency contact numbers?
Are audio and visual alarms present?
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21
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28
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Page6of7

Permit: WQCS00081 Owner - Facility: City of Mebane
Inspection Date: 06/24/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Are audio and visual alarms operable?
# Is there a backup generator or bypass pump connected?
If tested during inspection, did it function properly?
Is the back-up system tested at least bi-annually under normal operating conditions?
# Does it have a dedicated connection for a portable generator?
# Is the owner relying on portable units in the event of a power outage?
# If Yes, is there a distribution plan?
If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan?
# Does Permittee have the approved percentage of replacement simplex pumps?
Is recordkeeping of pump station inspection and maintenance program adequate?
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal?
Inspecting and exercising all valves?
Inspecting and lubricating pumps and other equipment?
Inspecting alarms, telemetry and auxiliary equipment?
Comment: None
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Page 7 of 7