WQCSD0188_Compliance Evaluation Inspection_20220707

ROY COOPER
Governor
ELIZABETH S. BISER
Secretary
RICHARD E. ROGERS, JR.
Director
B. Everett Jordan & Son - 1927 LLC
Attn: Carter Jordan, Owner
P.O. Box 128
Saxapahaw, NC 27340-1028
NORTH CAROLINA
Environmental Quality
July 7, 2022
Subject: Compliance Evaluation Inspection
Saxapahaw Wastewater Collection System
Permit Number: WQCSD0188
Alamance County
Dear Mr. Jordan:
Ron Boone, of the Winston-Salem Regional Office (WSRO) of the NC Division of Water Resources (DWR),
conducted a compliance evaluation inspection (CEI) of the Saxapahaw wastewater collection system
(WWCS) on June 9th, 2022. The assistance and cooperation of Mike Carson and Harry Ferguson were
greatly appreciated. Inspection findings are detailed in the attached compliance inspection report.
Please be aware that the Division may take enforcement action against any permittee who fails to
comply with any requirement of their permit. Pursuant to NC General Statute (NCGS) 143-215.6A, a
civil penalty of not more than twenty-five thousand dollars ($25,000.00) may be assessed against any
person who violates or fails to act in accordance with the terms, conditions, or requirements of any
permit issued pursuant to G.S. 143-215.1.
If you have any questions or concerns, please do not hesitate to contact Mr. Boone by phone at 336-
776-9690, or by email at [e-mail]. Thank you in advance for your time and attention to
this matter.
Attachments:
1. Compliance Inspection Report
cc: Laserfiche
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Sincerely,
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Lon T. Snider, Regional Supervisor
Water Quality Regional Operations Section
Winston-Salem Regional Office
Division of Water Resources, NCDEQ
North Carolina Department of Environmental Quality I Division of Water Resources
Winston-Salem Regional Office 1450 W. Hanes Mill Rd, Suite 300 I Winston-Salem, North Carolina 27105
336.776.9800

Compliance Inspection Report
Permit: WQCSD0188 Effective: 03/01/00 Expiration:
SOC: Effective: Expiration:
County: Alamance
Region: Winston-Salem
Contact Person: Carter Jordan
Directions to Facility:
Owner : B Everett Jordan & Son-1927 LLC
Facility: B. Everett Jordan & Son 1927-LLC Collection S
Title: Phone: [phone]
System Classifications:
Primary ORC: Certification: Phone:
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
Inspection Date: 06/09/2022 Entry Time 11:OOAM
Primary Inspector: Ron Boone
Secondary Inspector(s):
DocuSigned by:
osucctOt Boosv
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7/8/2022
Exit Time: 12:OOPM
Phone: [phone]
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Deemed permitted collection system management and operation
Facility Status: Compliant Not Compliant
Question Areas:
▪ Miscellaneous Questions
II Spills/Response Plan
▪ Manholes
(See attachment summary)
▪ General
▪ Inspections
▪ Pump Stations
▪ Grease Control
▪ Lines
Page 1 of 7

Permit: WQCSD0188 Owner - Facility: B Everett Jordan & Son-1927 LLC
Inspection Date: 06/09/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
Ron Boone, of the Winston-Salem Regional Office of the NC Division of Water Resources, conducted
a compliance evaluation inspection of the Saxapahaw WWCS on 6/9/22. The assistance and
cooperation of Mike Carson and Harry Ferguson was greatly appreciated. Inspection findings are
detailed below and in the accompanying checklist.
NC Administrative Code 15A NCAC 02T .0403, requires the following for deemed permitted collection systems such as
Saxapahaw's:
(1) The collection system shall be effectively maintained and operated at all times to prevent discharge to land or surface
waters and to prevent any contravention of groundwater standards or surface water standards.
Permittee is fully compliant with all nine other conditions enumerated below except #8 (FOG control). Inspector found no
other conditions which indicate poor or improper operation and maintenance. Therefore, permittee is deemed compliant with
this requirement.
(2) A map of the collection system shall have been developed and shall be maintained.
The permittee has a system map so they are deemed compliant with this requirement.
However, it is noted that the map is very old, fading, and the paper itself is becoming fragile. Permittee should consider
having it redrawn and include all the recommended attributes.
(3) An operation and maintenance plan, including pump station inspection frequency, preventative maintenance schedule,
spare parts inventory, and overflow response shall have been developed and implemented.
The O&M and Spill Plan was reviewed and found to be sufficient. The permittee is deemed compliant with this requirement.
(4) Pump stations that are not connected to a telemetry system shall be inspected by the permittee or its representative
every day, 365 days per year, unless the permittee demonstrates that daily inspections are not necessary because the
pump station has sufficient storage capacity, above the elevation at which the pump activates, to justify a longer inspection
interval. In no case shall the inspection interval exceed seven days. Pump stations that are connected to a telemetry
system shall be inspected once per week.
There is only one pump station in the system. It is a duplex station with a telemetry reporting system installed. It is
inspected once per week. The permittee is deemed compliant with this requirement.
(5) High -priority sewers shall be inspected by the permittee or its representative once every six -months, and inspections
shall be documented.
There are no HPLs in the system.
(6) A general observation by the permittee or its representative of the entire collection system shall be conducted once per
year.
Operators certify in writing that the entire system is checked annually using a simple memo. Inspector noted no conditions
that suggest the whole system is NOT checked annually. The permittee is deemed compliant with this requirement.
(7) Overflows and bypasses shall be reported to the appropriate Division regional office in accordance with 15A NCAC 02B
.0506(a), and public notice shall be provided as required by G.S. 143-215.1C.
No SSOs have been reported from the system in the past three years.
Page 2 of 7

Permit: WQCSD0188 Owner - Facility: B Everett Jordan & Son-1927 LLC
Inspection Date: 06/09/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
(8) A Grease Control Program shall be in place as follows: (B) For privately owned collection systems, the Grease Control
Program shall include bi-annual distribution of grease education materials to users of the collection system by the permittee
or its representative.
Newsletters which cover FOG and its proper disposal are given to all new residents upon arrival, and distributed to all
residents via email once per year. As specified above, twice per year distribution is required. Therefore, the permittee MUST
start distributing the newsletters at least twice per year. All distributions MUST be documented so it's suggested to keep a
copy of the email sent to residents with the FOG newsletter attached to it.
(9) Right-of-ways and easements shall be maintained in the full easement width for personnel and equipment accessibility.
The are no ROWs in the system.
(10) Documentation of compliance with Subparagraphs (a)(1) through (a)(9) of this Rule shall be maintained by the collection
system owner for three years with the exception of the map, which shall be maintained for the life of the system.
All required documentation was readily available and found to be complete, compliant, and current. The permittee is deemed
compliant with this requirement.
Page 3 of 7

Permit: WQCSD0188 Owner - Facility: B Everett Jordan & Son-1927 LLC
Inspection Date: 06/09/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
General
# Is this system a satellite system?
# If Yes, what is system name or permit number?
Is there a overall sewer system map?
Does the map include:
Pipe sizes
Pipe materials (PVC, DIP, etc)
Pipe location
# Flow direction
# Approximate pipe age
# Pump station ID, location and capacity
# Force main air release valve location & type
# Location of satellite connections
Are system maintenance records maintained?
Comment: Map is old; original system drawing. Permittee should
necessary attributes listed above.
Yes No NA NE
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consider having it redrawn with all the
Grease Control
Is grease/sewer education program documented with req'd customer distribution?
# Are other types of education tools used like websites, booths, special meetings, etc?
If Yes, what are they? (This can reduce mailing to annual.)
There is one grease trap in the system at the Saxapahaw store. According to operators it is a very small
grease trap. Permittee should consider upgrading it to a larger size.
For public systems, is there a Grease Control Program via an ordinance/agreement?
If Yes, does it require grease control devices at applicable locations?
Is the Grease Control Program enforced via periodic inspections/records review?
Is action taken against violators?
Comment: None
Spills and Response Action Plan
# Is system free of known points of bypass?
If No, describe type of bypass and location
# Have there been any sewer spills in the past 3 years?
If Yes, were they reported to the Division if meeting the reportable criteria?
If applicable, is there documentation of press releases and public notices issued?
Are all spills or sewer related issues/complaints documented?
# Are there repeated overflows/problems (2 or more in 12 months) at same location?
# If Yes, is there a corrective action plan?
Yes No NA NE
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Yes No NA NE
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Page4of7

Permit: WQCSD0188 Owner - Facility: B Everett Jordan & Son-1927 LLC
Inspection Date: 06/09/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Is a Spill Response Action Plan available?
Is a Spill Response Action Plan available for all personnel?
Does the plan include:
# 24-hour contact numbers
# Response time
# Equipment list and spare parts inventory
# Access to cleaning equipment
# Access to construction crews, contractors, and/or engineers
# Source of emergency funds
# Site sanitation and cleanup materials
# Post-overflow/spill assessment
Comment: None
Inspections
Are adequate maintenance records maintained?
Are pump stations being inspected at the required frequency?
Is at least one complete functionality test conducted weekly per pump station?
Is there a system or plan in place to observe the entire system annually?
Is the annual inspection documented?
# Does the system have any high -priority lines/locations?
Are inspections of HPL documented at least every 6 months?
Are new lines being added to the HPL list when found or created?
Comment: None
Lines/Right-of-Ways/Aerial Lines
Please list the Lines/Right of Ways/Aerial Lines Inspected:
Are right-of-ways and easements maintained for the full width for access?
If No, give details on temporary access:
Is maintenance documented?
Were all areas/lines inspected free of issues?
Comment:
Manholes
Please list the Manholes Inspected:
Are manholes accessible?
# Are manhole covers/vents above grade?
Are manholes free of visible signs of overflow?
Are manholes free of sinkholes and depressions?
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Yes No NA NE
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Yes No NA NE
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Page5of7

Permit: WQCSD0188 Owner - Facility: B Everett Jordan & Son-1927 LLC
Inspection Date: 06/09/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Are manhole covers present?
# Are manholes properly seated?
# Are manholes in good condition?
# Are inverts in good condition?
Is flow unrestricted in manholes?
Are manholes free of excessive amounts of grease?
Are manholes free of excessive roots?
Are manholes free of excessive sand?
Are manhole vents screened?
Are vents free of submergence?
Are manholes free of bypass structures or pipes?
Comment: None
Pump Stations
Please list the Pump Stations Inspected:
Main pump station
# Number of duplex or larger pump stations in system
# Number of vacuum stations in system
# Number of simplex pump stations in system
# Number of simplex pump stations in system serving more than one building
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed?
# A simple one-way telemetry/communication system (auto -dialer) installed?
For pump stations inspected:
Are they secure with restricted access?
Were they free of by-pass structures/pipes?
Were wet wells free of excessive grease/debris?
# Do they all have telemetry installed?
Is the telemetry system functional?
Is a 24-hour notification sign posted ?
Does the sign include:
Owner Name?
Pump station identifier?
# Address?
Instructions for notification?
24-hour emergency contact numbers?
Are audio and visual alarms present?
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Yes No NA NE
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Page6of7

Permit: WQCSD0188 Owner - Facility: B Everett Jordan & Son-1927 LLC
Inspection Date: 06/09/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Are audio and visual alarms operable?
# Is there a backup generator or bypass pump connected?
If tested during inspection, did it function properly?
Is the back-up system tested at least bi-annually under normal operating conditions?
# Does it have a dedicated connection for a portable generator?
# Is the owner relying on portable units in the event of a power outage?
# If Yes, is there a distribution plan?
If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan?
# Does Permittee have the approved percentage of replacement simplex pumps?
Is recordkeeping of pump station inspection and maintenance program adequate?
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal?
Inspecting and exercising all valves?
Inspecting and lubricating pumps and other equipment?
Inspecting alarms, telemetry and auxiliary equipment?
Comment: None
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Page 7 of 7