WQCSD0537_Compliance Evaluation Inspection_20220705

ROY COOPER
Governor
ELIZABETH S. RISER
Secretary
RICHARD E. ROGERS, JR.
Director
Billy D Horne
Town of Stedman
PO Box 220
5110 Front St
Stedman, NC 28391
NORTH CAROLINA
Environmental Quality
June 09, 2022
SUBJECT: Compliance Inspection Report
Stedman Collection System
Collection System Permit No. WQCSD0537
Cumberland County
Dear Permittee:
The North Carolina Division of Water Resources conducted an inspection of the Stedman Collection
System on 5/25/2022. This inspection was conducted to verify that the facility is operating in
compliance with the conditions and limitations specified in Collection System Permit No. WQCSD0537.
The findings and comments noted during this inspection are provided in the enclosed copy of the
inspection report entitled "Compliance Inspection Report".
Please respond in writting to this office within 30 days of your receipt of this letter regarding your plans
or measures to be taken to address the following issues:
There were no significant issues or findings noted during the inspection and therefore, a response to this
inspection report is not required.
The Stedman Collection System is a deemed system that has an 0&M agreement with PWC. There are
four pump stations in the Stedman Collection System, all of which are equipped with SCADA. Three
stations have permanent backup generators on site, and there is one portable generator available,
should there be a power outage. The generators are automatically set to test every two weeks, and
are manually tested once a quarter.
North Carolina Deportment of Environmental Quality I Division of Water Resources
Fayetteville Regional ice 1225 Green Street Sure 714 I Fayetteville. North Carolina 25201
910.433.3300

If you should have any questions, please do not hesitate to contact Danielle Simpson with the Water
Quality Regional Operations Section in the Fayetteville Regional Office at 910-433-3300 or via email at
[e-mail].
Sincerely,
—DocuSignedd by: Q
-5189C2D3DD5C42B...
J. Trent Allen, Regional Supervisor
Water Quality Regional Operations Section
Fayetteville Regional Office
Division of Water Resources, NCDEQ
ATTACHMENTS
Cc: WQS Fayetteville Regional Office —(DS)
PERCS Compliance/Enforcement Unit
11E9
North Carolina Department of Environmental Quality I Division of Water Resources
Fayetteville Regional ice 1225 Green Street Sure 714 I Fayetteville. Worth Carolina 25201
910.4333300

Compliance Inspection Report
Permit: WQCSD0537 Effective: 03/01/00 Expiration:
SOC: Effective: Expiration:
County: Cumberland
Region: Fayetteville
Contact Person: Billy D Horne
Directions to Facility:
Owner : Town of Stedman
Facility: Stedman Collection System
Title: Mayor Phone: [phone]
System Classifications:
Primary ORC: Certification: Phone:
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
Inspection Date: 05/25/2022
Primary Inspector: Danielle Simpson
Secondary Inspector(s):
Reason for Inspection: Routine
Entry Time 09:OOAM Exit Time: 12:OOPM
DocuSigned by:
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,—DocuSigned by:
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6/17/2022
�5189C2D3DD5C42B... Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Deemed permitted collection system management and operation
Facility Status: Compliant Not Compliant
Question Areas:
▪ Miscellaneous Questions
II Spills/Response Plan
▪ Manholes
(See attachment summary)
▪ General
▪ Inspections
▪ Pump Stations
▪ Grease Control
▪ Lines
Page 1 of 6

Permit: WQCSD0537 Owner - Facility:Town of Stedman
Inspection Date: 05/25/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
The Stedman Collection System is a deemed system that has an O&M agreement with PWC. This system is mapped using
ArcGIS. The grease ordinance followed is the one written by PWC, and requires grease traps to be cleaned every 60 days. A
spill response plan, that was updated in April of 2021, was available and was very detailed. Work orders keep record of
maintenance and inspections on the system. Maintenance for ROWs is typically kept up by town maintenance in Stedman.
There are four pump stations in the Stedman Collection System, all of which are equipped with SCADA. Three stations have
permanent backup generators on site, and there is one portable generator available, should there be a power outage. The
generators are automatically set to test every two weeks, and are manually tested once a quarter.
Page 2 of 6

Permit: WQCSD0537 Owner - Facility:Town of Stedman
Inspection Date: 05/25/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
General
# Is this system a satellite system?
# If Yes, what is system name or permit number?
Is there a overall sewer system map?
Does the map include:
Pipe sizes
Pipe materials (PVC, DIP, etc)
Pipe location
# Flow direction
# Approximate pipe age
# Pump station ID, location and capacity
# Force main air release valve location & type
# Location of satellite connections
Are system maintenance records maintained?
Comment:
Grease Control
Is grease/sewer education program documented with req'd customer distribution?
# Are other types of education tools used like websites, booths, special meetings, etc?
If Yes, what are they? (This can reduce mailing to annual.)
For public systems, is there a Grease Control Program via an ordinance/agreement?
If Yes, does it require grease control devices at applicable locations?
Is the Grease Control Program enforced via periodic inspections/records review?
Is action taken against violators?
Comment: PWC's grease ordinance is followed.
Spills and Response Action Plan
# Is system free of known points of bypass?
If No, describe type of bypass and location
# Have there been any sewer spills in the past 3 years?
If Yes, were they reported to the Division if meeting the reportable criteria?
If applicable, is there documentation of press releases and public notices issued?
Are all spills or sewer related issues/complaints documented?
# Are there repeated overflows/problems (2 or more in 12 months) at same location?
# If Yes, is there a corrective action plan?
Is a Spill Response Action Plan available?
Is a Spill Response Action Plan available for all personnel?
Yes No NA NE
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Page 3 of 6

Permit: WQCSD0537 Owner - Facility:Town of Stedman
Inspection Date: 05/25/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Does the plan include:
# 24-hour contact numbers
# Response time
# Equipment list and spare parts inventory
# Access to cleaning equipment
# Access to construction crews, contractors, and/or engineers
# Source of emergency funds
# Site sanitation and cleanup materials
# Post-overflow/spill assessment
Comment:
Inspections
Are adequate maintenance records maintained?
Are pump stations being inspected at the required frequency?
Is at least one complete functionality test conducted weekly per pump station?
Is there a system or plan in place to observe the entire system annually?
Is the annual inspection documented?
# Does the system have any high -priority lines/locations?
Are inspections of HPL documented at least every 6 months?
Are new lines being added to the HPL list when found or created?
Comment:
Lines/Right-of-Ways/Aerial Lines
Please list the Lines/Right of Ways/Aerial Lines Inspected:
Are right-of-ways and easements maintained for the full width for access?
If No, give details on temporary access:
Is maintenance documented?
Were all areas/lines inspected free of issues?
Comment: Work orders
Manholes
Please list the Manholes Inspected:
Are manholes accessible?
# Are manhole covers/vents above grade?
Are manholes free of visible signs of overflow?
Are manholes free of sinkholes and depressions?
Are manhole covers present?
# Are manholes properly seated?
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Page 4 of 6

Permit: WQCSD0537 Owner - Facility:Town of Stedman
Inspection Date: 05/25/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
# Are manholes in good condition?
# Are inverts in good condition?
Is flow unrestricted in manholes?
Are manholes free of excessive amounts of grease?
Are manholes free of excessive roots?
Are manholes free of excessive sand?
Are manhole vents screened?
Are vents free of submergence?
Are manholes free of bypass structures or pipes?
Comment:
Pump Stations
Please list the Pump Stations Inspected:
#77, #76, #75, and #74
# Number of duplex or larger pump stations in system
# Number of vacuum stations in system
# Number of simplex pump stations in system
# Number of simplex pump stations in system serving more than one building
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed?
# A simple one-way telemetry/communication system (auto -dialer) installed?
For pump stations inspected:
Are they secure with restricted access?
Were they free of by-pass structures/pipes?
Were wet wells free of excessive grease/debris?
# Do they all have telemetry installed?
Is the telemetry system functional?
Is a 24-hour notification sign posted ?
Does the sign include:
Owner Name?
Pump station identifier?
# Address?
Instructions for notification?
24-hour emergency contact numbers?
Are audio and visual alarms present?
Are audio and visual alarms operable?
# Is there a backup generator or bypass pump connected?
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Page 5 of 6

Permit: WQCSD0537 Owner - Facility:Town of Stedman
Inspection Date: 05/25/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
If tested during inspection, did it function properly?
Is the back-up system tested at least bi-annually under normal operating conditions?
# Does it have a dedicated connection for a portable generator?
# Is the owner relying on portable units in the event of a power outage?
# If Yes, is there a distribution plan?
If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan?
3 Permanent, 1 Portable.
# Does Permittee have the approved percentage of replacement simplex pumps?
Is recordkeeping of pump station inspection and maintenance program adequate?
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal?
Inspecting and exercising all valves?
Inspecting and lubricating pumps and other equipment?
Inspecting alarms, telemetry and auxiliary equipment?
Comment:
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Page 6 of 6