NCS000482_City Council Regular Meeting Minutes pg 36_20220526

CITY COUNCIL REGULAR MEETING
300 WEST CROWELL STREET
MONROE, NORTH CAROLINA 28112
AUGUST 10, 2021 — 6:00 P.M.
AGENDA
www.monroenc.ora
RECOGNITIONS
1. Retiring Employee Christopher Michael Helms
A. Award of Service Side Arm (Surplus Equipment)
B. Resolution
2. North Carolina Association of Municipal Attorneys President — S. Mujeeb Shah -Khan
Public Comment Period
CONSENT AGENDA
The City Council uses a Consent Agenda to consider items that are non -controversial and
routine. The Consent Agenda is acted upon by one motion and vote of the Council. Items
\(v may be removed from the Consent Agenda and placed on the Regular Agenda at the request
of a Council Member or Citizen with consent of Council. The Consent Agenda contains the
following items:
4. Alcoholic Beverage Control Board Travel Policy
5. Annexation Request and Related Zoning Public Hearing Calls for Properties Containing
80.518 Acres Located Along Weddington Road and N. Rocky River Road (Tax Parcel #s
09-375-014, 09-375-015, 09-375-015B and 09-375-015C)
A. Resolution Directing City Clerk to Investigate Petition Received under G.S. §160A-
58.1
`, B. Resolution Fixing Date of Public Hearing to be Held September 14, 2021 on Question
of Annexation Pursuant to G.S. § 160A-58.1
C. Call for Public Hearing to be Held September 14, 2021 to Consider Zoning Map
Amendment Request to Rezone Property Located along Weddington Road and N.
Rocky River Road from Union County R-20 to Conditional District (CD) "Villages at
Rocky River West' and Text Amendment Request to Amend Code of Ordinances —
Title XV: Land Usage, Chapter 156: Zoning Code, Section 156.106 titled "Official
Zoning Map" and Section 156.98 titled "Conditional Districts Established'
6. Annual Settlement of Tax Collector for 2020 Taxes
7. Call for Public Hearings to be Held September 14, 2021
A. Sale of 80+/- Acres of Land to Confidential Company for Project Millwork
City Council Regular Mating
August 10, 2021
Page 103

B. MAGNET100 Economic Development Grant for Confidential Company for Project
Endurance
C. Zoning Map Amendment Request to Rezone Properties Located in City Limits of
Monroe and Text Amendment Request to Amend Code of Ordinances —Title XV: Land
Usage, Chapter 157 to Establish Unified Development Ordinance
D. Zoning Map Amendment Request to Rezone Property Located at 1107 Parker Street
(Tax Parcel # 09-238-150A) from Residential -Multi Family (R-MF) to Residential -
High Density (R-10) and Text Amendment Request to Amend Code of Ordinances —
Title XV: Land Usage, Chapter 156: Zoning Code, Section 156.106 titled "Official
Zoning Map"
E. Zoning Map Amendment Request to Rezone Properties Located Along W. Highway 74
(Tax Parcel Ns 09-339-033-B, 09-339-159 and 09-339-160) from General Business
(GB) to Conditional District (CD) "Exchange Apartments" and Text Amendment
Request to Amend Code of Ordinances — Title XV: Land Usage, Chapter 156: Zoning
Code, Section 156.106 titled "Official Zoning Map" and Section 156.98 titled
"Conditional Districts Established"
8. Minutes and Reports
A. Disbursement of Fiscal Year 2021-2022 City Council Discretionary Funds
1) Council Member Angelia James
2) Mayor Bobby Kilgore
B. Exemplary Customer Service Award Program
C. Financial Reports for June 2021
D. Minutes of Historic District Commission Meeting of May 10, 2021 and May 17, 2021
E. Minutes of Open Conversation on Racism Committee Meeting of May 6, 2021
F. Summary of Contracts Awarded, Change Orders Approved and City Manager's
Settlement of Claims for July 2021
9. Ordinance to Amend Code of Ordinances — Title VIE Traffic Code, Chapter 75: Traffic
Schedules — Schedule I — Speed Limits, Section (B) titled "City Maintained Streets" to
Reduce Speed Limit on Foxmoor Drive, Knights Court and Round Table Road
10. Parks and Recreation Leaf Collection Truck
A. Award of Contract to Old Dominion Brush Co. through Sourcewell Cooperative
Purchasing Program
B. Interim City Manager to Execute Documents
11. Stewart Creek Sewer Service Basin and Pump Station Force Main Upgrades
A. Award of Engineering Services Contract to W.K. Dickson & Co., Inc.
B. Interim City Manager to Execute Documents
12. Tax Releases for June 2021
13. Temporary Access and Parking Easement for 694 W. Crowell
A. Easement Approval
L B. Interim City Manager to Execute Documents
City Coumil Regular Meeting
August l0, 2021
Page IM

14. Water Resources Contracted Laboratory Services
r A. Award of Contract to Pace Analytical
` B. Contingency Allowance
C. Interim City Manager to Execute Documents
REGULAR AGENDA
Public Hearings — Please adhere to the following guidelines:
• Proceed to the podium, and state your name and address clearly;
• Be concise; avoid repetition; limit comments to three (3) minutes or less;
• Designate a spokesperson for large groups.
4W 15. Request to Table Public Hearing for Consideration of MAGNET100 Economic
Development Incentive Grant to Confidential Company for Project Millwork to City
Council Regular Meeting of September 14. 2021 (Tabled /iom July 13. 2021)
A. Tabled to September 14, 2021 City Council Regular Meeting
16. Zoning Map Amendment Request to Rezone Properties Located Along E. Roosevelt
Boulevard (Tax Parcel #s 09-121-002A and Portion of Parcel 09-121-004) from General
Business (GB) to Conditional District (CD) "Willoughby Park" and Text Amendment
Request to Amend Code of Ordinances — Title XV: Land Usage, Chapter 156: Zoning
Code, Section 156.106 titled "Official Zoning Map" and Section 156.98 titled "Conditional
Districts Established"
A. Tabled to September 14, 2021 City Council Regular Meeting
17. Zoning Map Amendment Request to Rezone Properties Located Along N. Charlotte
Avenue (Tax Parcel #s 09-268-020 and 09-268-021A) from Residential -Low Density (R-
20) to General Business (GB) and Text Amendment Request to Amend Code of Ordinances
— Title XV: Land Usage, Chapter 156: Zoning Code, Section 156.106 titled "Official
Zoning Map"
A. Public Hearing
B. Action — Resolution Approving Land Development Plan Compliance
C. Action — Ordinance Amending Code of Ordinances — Chapter 156, Section 156.106
titled "Official Zoning Map"
18. Zoning Map Amendment Request to Rezone Property Located Along W. Roosevelt
Boulevard (Tax Parcel # 09-264-003-01) from Conditional District (CD) "Monroe
Crossing" to Conditional District (CD) "Monroe Crossing Amendment IV" and Text
Amendment Request to Amend Code of Ordinances —Title XV: Land Usage, Chapter 156:
Zoning Code, Section 156.106 titled "Official Zoning Map" and Section 156.98 titled
"Conditional Districts Established"
A. Public Hearing
B. Action — Resolution Approving Land Development Plan Compliance
C. Action — Ordinance Amending Code of Ordinances — Chapter 156, Section 156.106
titled "Official Zoning Map"
Ca, Counul Regular S[Mug
August 10, 2021
Page105

D. Action— Ordinance Amending Code of Ordinances— Chapter 156, Section 156.98 titled
"Conditional Districts Established"
19. National Pollutant Discharge Elimination System (NPDES) Phase 11 Permit Renewal
Application
20. Outside City Customer Service Water Request for 2003 Whitestore Road
21. Sidewalk Waiver Request for 2806 W. Roosevelt Boulevard
22. Process to Recruit Permanent City Manager
23. Closed Session pursuant to North Carolina General Statute (N.C.G.S.) Section 143-
318.11 (a)(3) — Stephen M. Mull v. City of Monroe
4W
City Council Regular Meding
August10, 2021
Page I

CITY OF MONROE
CITY COUNCIL REGULAR MEETING
` AUGUST 10, 2021
MINUTES
The City Council of the City of Monroe, North Carolina, met in Regular Session in the City Hall
Council Chambers located at 300 West Crowell Street in Monroe, North Carolina at 6:00 p.m. on
August 10, 2021 with Mayor Bobby Kilgore presiding.
Present: Mayor Bobby Kilgore, Mayor Pro Tem Marion Holloway, Council Member Surluta
Anthony, Council Member Freddie Gordon, Council Member Angelia James,
Council Member Lynn Keziah, Council Member Franco McGee, Interim City
Manager Brian J. Borne, City Attorney S. Mujeeb Shah -Khan and City Clerk
Bridgette H. Robinson.
Absent: None.
Visitors: Ann Maness, Tommy Maness, Erica Jenkins, William Dotson, Matthew Kirchner,
Robert Yanaesek, Julie Thompson, Chris Helms, Leslie Helms, Loretta Melancon,
Michele King, Michael Fleming, Cynthia Fleming, Michael Leyva, Jennifer Smith,
William Prevost, John Kirkpatrick, Todd Ware and others.
CMayor Kilgore called the City Council Regular Meeting of August 10, 2021 to order at 6:00 p.m.
A quorum was present.
Senior Pastor John Kirkpatrick, IV of Rehoboth Church of Monroe delivered the invocation.
RECOGNITIONS
Item No 1 Retiring Employee Christopher Michael Helms. Police Chief Bryan Gilliard
advised that Police Captain Chris Helms would be retiring from the City. Mr. Gilliard advised that
the General Assembly of North Carolina recognized the importance and the symbolism of a Police
Officer's service side arm. He advised that General Statute §20-187.2 authorized municipalities,
at the discretion of the governing board, to honor retiring police officers by awarding them their
service side arms. Mr. Gilliard shared that §20-187.2 stated that the City Council might "award to
a retiring member ... upon request, the service side arm of such retiring member[], at a price
determined by such governing body, upon determining that the person receiving the weapon is not
ineligible to own, possess, or receive a firearm." He advised that recognizing the importance of
this side arm to Mr. Helms, Staff felt it was fitting and proper to honor him by awarding him his
( side arm to cherish during retirement.
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Anguot 10, 2021
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In accordance with General Statute §20-187.2, Mr. Gilliard advised that it was the
recommendation of Staff that Council set the price of the service side arm at $ 0.01 (one cent), and
find that Mr. Helms was eligible to own, possess, or receive his service side anal. In addition, he
advised that Staff further recommended that Council adopt a Resolution in appreciation for Mr.
Helms' service to the citizens of Monroe.
A. Award of Service Side Arm (Surplus Equipment). Council Member Anthony moved to find
Police Captain Chris Helms eligible to own, possess, or receive his service side arm and sets the
cost of his service side arm (surplus equipment) at $ 0.01 (one cent). Council Member James
seconded the motion, which passed unanimously with the following votes:
AYES: Council Members Anthony, Gordon, James, Keziah,
McGee, Mayor Pro Tem Holloway and Mayor Kilgore
NAYS: None
B. Resolution. Council Member Anthony moved to adopt Resolution R-2021-31:
RESOLUTION OF MONROE CITY COUNCIL
HONORING RETIRING EMPLOYEE
CHRISTOPHER MICHAEL HELMS
R-2021-31
WHEREAS, on the occasion of his retirement on August 1, 2021, the City Council wishes to
express its sincere appreciation to Christopher Michael Helms for his loyal and dedicated service to the
City of Monroe Police Department; and
WHEREAS, he has diligently served the City as a police officer, detective, sergeant, lieutenant,
and captain; and
WHEREAS, for 27 years, Christopher Michael Helms has focused on the safety and protection of
the residents of the City of Monroe; and
WHEREAS, Christopher Michael Helms has faithfully and loyally discharged his duties and has
represented the Monroe Police Department and the City of Monroe with honor, integrity and the utmost
professionalism; and
C• WHEREAS, the City of Monroe is most grateful for the specialized and personal contributions and
sacrifices Christopher Michael Helms has made to the City of Monroe; and
WHEREAS, the City Council of the City of Monroe wishes to acknowledge and express its
appreciation to him for the years of distinguished service to the residents of Monroe, noting that
Christopher Michael Helms will be missed both professionally and as a friend.
NOW, THEREFORE BE IT RESOLVED, 1, Bobby G. Kilgore, by the virtue of the authority
vested in me as Mayor of the City of Monroe, do hereby proclaim Christopher Michael Helms a vital
part of the City of Monroe community and encourage all citizens to express appreciation and support
for his accomplishments.
`. BE IT FURTHER RESOLVED that this Resolution be entered upon the permanent Minutes of
the City Council.
City Council Regular Meeting
August 10. 2021
Page 108

IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Monroe
to be affixed this the 10" day of August, 2021.
Mayor Pro Tem Holloway seconded the motion, which passed unanimously with the following
votes:
AYES: Council Members Anthony, Gordon, James, Keziah,
McGee, Mayor Pro Tern Holloway and Mayor Kilgore
NAYS: None
Mayor Kilgore recognized Mr. Helms and presented him with a framed Resolution
commemorating his years of service. Mayor Kilgore extended best wishes for his retirement. Mr.
Helms expressed appreciation and stated that he had enjoyed working for the City of Monroe.
Item No 2 North Carolina Association of Municipal Attorneys President— S. Muieeb Shah -
Khan. Mayor Kilgore recognized City Attorney S. Mujeeb Shah -Khan. He advised that this past
weekend City Attorney Shah -Khan completed his term as President of the North Carolina
Association of Municipal Attorneys, an affiliate of the North Carolina League of Municipalities.
Mayor Kilgore advised that the North Carolina Association of Municipal Attorneys acted as a
liaison between municipal attorneys and other North Carolina Municipal Associations. He advised
that City Attorney Shah -Khan helped lead the Association during the pandemic, keeping its 550
` plus members informed of developments within the North Carolina municipal legal community.
Mayor Kilgore advised that the Association just completed its first in person meeting in two years.
He advised that City -Attorney Shah -Khan now became the Immediate Past President of the
organization continuing his leadership role within the organization.
Mayor Kilgore advised that City Attorney Shah -Khan was also finishing his second year as Chair
of the Board of Trustees of the North Carolina League of Municipalities Risk Management
Services Board of Trustees. He advised that this was the group that provided liability, property
insurance, workers' compensation and health insurance to many of our local governments. Mayor
Kilgore advised that Monroe got its property and casualty insurance from Risk Management
Services. He advised that City Attorney Shah -Khan advised that this would finish his work at the
end of the year with Risk Management Services. Mayor Kilgore advised that it was always good
to have someone who was well respected statewide as Monroe's City Attorney.
Item No. 3. Public Comment Period.
A. Julie Thompson. Ms. Julie Thompson advised that she was a candidate for Monroe City
Council in the upcoming election and wanted to take the time to introduce herself and provide a
brief background on his history and goals for the future. She thanked Council for service to the
City of Monroe.
B. Michael Leyva. Mr. Michael Leyva advised that he was addressing the appointments to the
Citizens Appointment Committee made by Council at the July 13, 2021 City Council Regular
Meeting. Mr. Leyva advised that he felt Council Member James stated it best that there seemed
City Council Regular Mc ag
August 10. 2021
Pagc109

to be politics before the City of Monroe going on. He expressed his disappointment with Robert
Yanacsek not being appointed to the Public Safety Committee during the last City Council Meeting
as he felt Mr. Yanacsek was eligible, qualified and was ready to be voted on to fill the position on
the Public Safety Committee but the matter was delayed for someone else to be found and the item
was not even on Council's Agenda this month. Mr. Leyva advised that he recognized the
importance of Public Safety Officers and with the recent murders in the area, he felt that Mr.
Yanacsek would make a good candidate for the Public Safety Committee. He suggested that
Council reconsider appointing Mr. Yanacsek to the Public Safety Committee.
CONSENT AGENDA
Written background information was provided in advance in the Council Agenda Packet for each item
on the Consent Agenda. One motion and vote was taken, which included approval of all items on the
Consent Agenda.
Item No 4 Alcoholic Beverage Control Board Travel Policy. City Clerk Bridgette Robinson
advised by memorandum that the State Alcoholic Beverage Control (ABC) Commission required
that the ABC Board Travel Policy conform to and be approved by the local appointing authority
every year:
/// ALCOHOLIC BEVERAGE CONTROL BOARD TRAVEL POLICY
1. The City of Monroe ABC Board will pay board member and employee expenses only. (No spouse
`� , or guest.)
2. Convention registration fees will be paid by the City of Monroe ABC Board.
3. Personal vehicle maybe used and will be reimbursed for fuel according to mileage. Rate is set
according to current IRS approved mileage rate. A rental vehicle may be used in situations where
required. The vehicle rented should be reasonable in terms of size and cost. (Receipt is required.)
4. Meals and incidental expenses will be paid at the federal CONUS destination per diem rate. The
first and last travel day is calculated at 75%. Meals that are included in registration fees are to be
deducted from the per diem rate.
5. Lodging will be paid at a reasonable rate. Ex. The group rate negotiated by the Association of ABC
Boards at the location where the Convention is taking place. Lodging expenses will not be
reimbursed for locations within 60 miles or 60 minutes of the individual's residence, however
extenuating circumstances may allow reimbursement.
6. Parking fees, tolls and storage fees are reimbursable while in the course of conducting ABC
business as long as such expenses are determined reasonable. (Receipt is required).
7. Airline travel is reimbursable at coach fare only. (Receipt is required.)
8. All travel expense reports must be signed before being paid.
C9. All travel expense must slay within the travel expense budget.
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Augusl 10, 2021
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10, All travel expense reports will be audited by the CPA to assure they are in line with approved policy.
11. Travel in excess of policy must receive prior approval from the appointing authority.
Ms. Robinson advised that it was the recommendation of Staff that Council approve the ABC
Board Travel Policy.
Mayor Pro Tem Holloway moved to approve the Alcoholic Beverage Control Board Travel Policy:
ALCOHOLIC BEVERAGE CONTROL BOARD TRAVEL POLICY
1. The City of Monroe ABC Board will pay board member and employee expenses only. (No spouse
or guest.)
�. 2. Convention registration fees will be paid by the City of Monroe ABC Board.
3. Personal vehicle may be used and will be reimbursed for fuel according to mileage. Rate is set
according to current IRS approved mileage rate. A rental vehicle may be used in situations where
required. The vehicle rented should be reasonable in terms of size and cost. (Receipt is required.)
4. Meals and incidental expenses will be paid at the federal CONUS destination per diem rate. The
first and last travel day is calculated at 75%. Meals that are included in registration fees are to be
deducted from the per diem rate.
5. Lodging will be paid at a reasonable rate. Ex. The group rate negotiated by the Association of ABC
Boards at the location where the Convention is taking place. Lodging expenses will not be
reimbursed for locations within 60 miles or 60 minutes of the individual's residence, however
extenuating circumstances may allow reimbursement.
6. Parking fees, tolls and storage fees are reimbursable while in the course of conducting ABC
business as long as such expenses are determined reasonable. (Receipt is required).
T Airline travel is reimbursable at coach fare only. (Receipt is required.)
8. All travel expense reports must be signed before being paid.
``
9. All travel expense must stay within the navel expense budget.
L10. All travel expense reports will be audited by the CPA to assure they are in line with approved policy.
11. Travel in excess of policy must receive prior approval from the appointing authority.
Council Member Anthony seconded the motion, which passed unanimously with the following
votes:
AYES: Council Members Anthony, Gordon, James, Keziah,
McGee, Mayor Pro Tern Holloway and Mayor Kilgore
NAYS: None
City Council Regular Meeting
August 10, 2021
Page I I I

Parcel #s 09-375-014 09-375-015 09-375-015B and 09-375-015C). Planning and Development
Director Lisa Stiwinter advised by memorandum that Terry Taylor on behalf of Mirabeland
Investments, LLC and G. Kenneth Omdorff was requesting annexation of 80.518 acres located
along Weddington Road and N. Rocky River Road and (Tax Parcel #s 09-375-014, 09-375-015,
09-375-015B 09-375-015C) in order to develop a mixed -use development with a mixture of
housing types and commercial uses. Ms. Stiwinter advised that Staff had also received a zoning
map request and text amendment request to rezone this property from Union County R-20 to
Conditional District (CD) "Villages at Rocky River West"
Ms. Stiwinter advised that Staff recommended that Council adopt a Resolution directing the Clerk
t to investigate the Petition received under G.S. §160A-58.1, adopt a Resolution fixing the date of
�I+ the public hearing to be held on September 14, 2021 on the question of the annexation pursuant to
G.S. §160A-58.1 and approve a call for public hearing to be held on September 14, 2021 to
consider a zoning map amendment request to rezone the property from Union County R-20 to
Conditional District (CD) "Villages at Rocky River West"
A Resolution Directing City Clerk to Investigate Petition Received under G.S. 4,160A-58.1.
Mayor Pro Tent Holloway moved to adopt Resolution R-2021-60:
RESOLUTION DIRECTING CLERK TO INVESTIGATE
PETITION RECEIVED UNDER G.S. §160A-58.1 FOR 80.518 ACRES
LOCATED ALONG WEDDINGTON ROAD AND N. ROCKY RIVER ROAD
R-2021-60
WHEREAS, a petition requesting annexation of an area described in said petition was received on
Febmary 11, 2021 by the City Council; and
WHEREAS, G.S. 160A-58.1 provides that the sufficiency of the petition shall be investigated by
the City Clerk before further annexation proceedings may lake place; and
WHEREAS, the City Council of the City of Monroe deems it advisable to proceed in response to
this request for annexation.
L NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Monroe that the
City Clerk is hereby directed to investigate the sufficiency of the above described petition and to certify
as soon as possible to the City Council the result of the investigation.
Adopted this 101' day of August, 2021.
Council Member Anthony seconded the motion, which passed unanimously with the following
votes:
AYES: Council Members Anthony, Gordon, lames, Keziah,
McGee, Mayor Pro Tent Holloway and Mayor Kilgore
NAYS: None
City Council Regular Meeting
August 10, 2021
Page 112

B. Resolution Fixing Date of Public Hearing to be Held September 14, 2021 on Question of
Annexation Pursuant to G.S. 4160A-58.1. Mayor Pro Tern Holloway moved to adopt Resolution
R-2021-61:
RESOLUTION FIXING DATE OF PUBLIC HEARING TO BE HELD
SEPTEMBER 14, 2021 ON QUESTION OF ANNEXATION
PURSUANT TO G.S. §160A-58.1 FOR 80.518 ACRES
LOCATED ALONG WEDDINGTON ROAD AND N. ROCKY RIVER ROAD
R-2021-61
WHEREAS, a petition requesting annexation of the area described herein has been received; and
C WHEREAS, the City Council has by Resolution directed the City Clerk to investigate the
sufficiency of the petition; and
WHEREAS, certification by the City Clerk as to the sufficiency of the petition shall be made.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Monroe, North
Carolina that:
Section 1. A public hearing on the question of annexation of the area described herein will be held at
the City Hall Council Chambers at 6:00 p.m. on September 14, 2021.
Section 2. The area proposed for annexation is described on the attached map:
ANNEXATION DESCRIPTION
LEGAL DESCRIPTION OF 80.518 ACRES CONSISTING OF THE TAX PARCELS
09-375-014, 09-375-015, 09-375-015B AND 09-375-015C, COLLECTIVELY CALLED
VILLAGES AT ROCKY RIVER WEST
Being in North Carolina, Union County, Monroe Township BEGINNING at a NCGS
Monument "UNN 8" having North Carolina State Plane coordinates in survey feel of. North
453,526.17 and East 1,516,461.76 and tied to the North American Datum 83/2011; thence N
25' 8' 5" E, 716.27 feet to a computed point in the centerline intersection of W eddington Road
(NC 84) and Rocky River Road (SR 1007) and said computed point being on the existing city
limits line of now or formerly the City of Monroe, the annexation ordinance being recorded in
Record Book 4404, Page 485 in the Register of Deeds, and said computed point being a comer
of now or formerly the Johnny Ray Penegar as Trustee of the Johnny R. Penegar Revocable
Trust, Dated the 13th day of March 2015 and wife Cam, lane Penegar as Trustee of the Cara
L Penegar Revocable Trust, Dated the 131h day of March 2015 property recorded in Record
Book 6400, Page 529 in the Union County Register of Deeds, (hereafter called "Penegar Trust
property"), and of now or formerly the David Lee Penegar and wife Donna B. Penegar; and
Johnny Ray Penegar and wife Jane C. Penegar property recorded in Record Book 505, Page 16
in the Union County Register of Deeds, (hereafter called "Penegar property"), and of now or
formerly the Wayne W. Blanton, Judge K. Stegall, Douglas E. Webb and their successors in
the office as Trustees for Grace Baptist Church property recorded in Deed Book 452, Page 828
in the Union County Register of Deeds, and of now or formerly the Hams Teeter Properties,
LLC property recorded in Record Book 3830, Page 784 in the Union County Register of Deeds
and said computed point being the TRUE POINT AND PLACE OF BEGINNING: thence
leaving the existing City of Monroe city limits line and with the said Penegar property and the
City Council Regular Mating
August lll, 2021
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said Penegar Trust property and with the centerline of Weddington Road (NC 84) four (4) calls
as follows: 1) N 80' 24' 43" W, 388.00 feet to a computed point; 2) N 81' 24' 16" W, 385.79
feet to a computed point; 3) N 82' 39' 49" W, 412.06 feet to a computed point; 4) N 83' 11' 4"
W, 689.58 feet to a computed point, being the southeastern comer of now or formerly the
Elizabeth Taylor Mills property recorded in Deed Book 119, Page 661 in the Union County
RegisterofDeeds; thencewith thesaid MillspropertyN 6' 55' 1" E, a total distanceof 1,901.85
feet to an existing 1 1/2-inch iron pipe, crossing an existing 1 1/4-inch iron pipe at 23.80 feet,
said existing 1 1/2-inch iron pipe being on the line of now or formerly the Shelia Yvonne
Harrington property recorded in Deed Book 268, Page 635 in the Union County Register of
Deeds; thence with the said Harrington property and with now or formerly the Minnie Sue W.
Mongillo and husband William B. Mongillo property recorded in Deed Book 351, Page 529 in
the Union County Register of Deeds N 88' 45' 19" E, 771.93 feet to an existing 3/4-inch iron
rebar, said iron rebar being the northwestern comer of now or formerly the R. Gregory White
and wife Karen White property recorded in Record Book 1173, Page 730 in the Union County
Register of Deeds; thence with the said White property three (3) calls as follows: 1) S 9° 12'
50" W, 430.61 feet to an existing 3/4-inch iron rebar; 2) S 97' 41' 39" E, 421.90 feet to an
existing axle; 3) S 87' 41' 39" E, a total distance of 873.92 feet to a computed point in the
centerline of Rocky River Road, crossing an existing 5/8-inch iron rebar at 842.48 feet, said
computed point being on the line of now or formerly the Harris Teeter Properties, LLC property
recorded in Record Book 3830, Page 784 in the Union County Register of Deeds and said
computed point being on the said City of Monroe city limits line; thence with the said Harris
Teeter Properties, LLC property and with the said city limits line and the centerline of Rocky
River Road fifteen (15) calls as follows: 1) S 50 59' 44" W, 201.73 feet to a computed point;
2) S 9° 16' 28" W, 100.00 feet to a computed point; 3) S 10' 49' 30" W, 100.00 feet to a
computed point; 4) S I I ° 26' 33" W, 100.00 feet to a computed point; 5) S I1' 39' 39" W,
/
100.00 feet to a computed point; 6) S 10' 49' 55" W, 100.00 feet to a computed point; 7) S 10'
[\`r'
54' 54" W, 100.00 feet to a computed point; 8) S 11 ° 1' 14" W, 64.77 feet to a computed point;
9) S It- 1' 14" W, 35.23 feet to a computed point; 10) S 10' 31' 43" W, 42.00 feet to a
computed point; 11) S 10° 21' 54" W, 100.00 feet to a computed point; 12) S 10° 51' 13" W,
100.00 feet to a computed point; 13) S I V 14' 54" W, 100.00 feet to a computed pointy 14)
with a curve to the right having a radius of 1,536.41 feet, an are length of 306.19 feet and a
bearing and distance of S 15' 45' 26" W 305.68 feet to a computed point; 15) S 22' 38' 26" W,
180.00 feet to the TRUE POINT AND PLACE OF BEGINNING and containing 80.518 Acres
more or less as shown on a plat entitled "Annexation Boundary for the City of Monroe the
properties of Mary Elizabeth Brand Property, Monroe Township Farms, LLC Property and
Brand Land Investors, LLC Property" prepared by Eagle Engineering, Inc. (Russell L.
Whitehursl, PLS) and dated December 23, 2020 and last revised on July 29, 2021. Said
annexation plat is recorded in Plat Cabinet , File , in the Union County Register
[
of Deeds.
Section 3. Notice of the public hearing shall be published in The Enquirer -Journal, a newspaper having
general circulation in the City of Monroe, at least ten days prior to the date of the public hearing.
L
Adopted this 10" day of August, 2021.
City Council Regular Meeting
Augaa In.2021
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Council Member Anthony seconded the motion, which passed unanimously with the following
votes:
AYES: Council Members Anthony, Gordon, James, Keziah,
McGee, Mayor Pro Tern Holloway and Mayor Kilgore
NAYS: None
titled "Conditional Districts Established." Mayor Pro Tern Holloway moved to call for a public
hearing to be held on September 14, 2021 at 6:00 p.m. to consider these requests. Council Member
Anthony seconded the motion, which passed unanimously with the following votes:
AYES: Council Members Anthony, Gordon, James, Keziah,
McGee, Mayor Pro Tern Holloway and Mayor Kilgore
NAYS: None
City Council Regulav Meeting
August 10. 2021
Page 115

to
Item No. 6. Annual Settlement of Tax Collector for 2020 Taxes. Finance Director Lisa
Strickland advised by memorandum that North Carolina General Statute 105-373(a) stated "the
Tax Collector shall make full settlement with the governing body of the taxing unit for all taxes in
hand for collection for the preceding Fiscal Year." Ms. Strickland further advised that the
settlement, together with the action of the governing body shall be entered in full upon the Minutes
of the governing body.
Ms. Strickland provided the following tax collection history for 2010-2020:
General City of Monroe
Monroe Downtown MSD
2010
97.56%
98.47%
2011
98.07%
95.30%
2012
98.05%
95.24%
2013
96.070/.
95.43
2014
97.91%
98.42%
2015
99.53%
9985%
2016
98.76%
99.23%
2617
99.02%
99.10%
2018
99.14%
99.23%
2019
99.11 %
99.259i,
2020
99.33%
99.83%
Ms. Strickland advised that it was the recommendation of the General Services Committee and
l♦/ Staff that Council approve the 2020 annual tax settlement and that the settlement be entered in full
in the City Council Regular Meeting Minutes.
Mayor Pro Tern Holloway moved to
approve the 2020 annual tax
settlement:
Tax
Value
2020 Tax Scroll
$21,195,277
$3,429,601,559
2020 Certifications
$422,111
$68,491,230
2020 Discoveries
$207,013
$29,743,703
Total Taxes Billed
$21,824,401
$3,526,836,492
Less 2020 Releases
2020 Adjustments
($79,638)
($5,686)
($12,420,336)
2020 Tax Levy
$21,739,077
$3,514,416,156
Total Taxes Collected
$21,593,358
$3,514,416,156
Taxes to be Collected
$145,719
Total 2020 Levy
$21,739,077
Percent Collected
99.33
2020 MSD Tax
$50,999
$23,199,374
2020 MSD Certifications
$6,682
$3,051,055
2020 Discoveries
-
-
Total Taxes Billed
$57,681
$26,250,429
Less MSD 2020 Releases ($26)
($10,790)
City Council Regular Meeting
August 10, 2021
Page 116

Tax Value
2020 MSD Adjustments
($7)
2020 MSD Tax Levy
fir'
S57,648 $26,239,639
2020 MSD Collected
$57,550
MSD Taxes to be Collected
$98
Total 2020 MSD Levy
$57,649
L
Percent Collected 99.83
Taxes released for 2020 under S5 total amount was $1,276.33
Council Member Anthony seconded the motion, which passed unanimously with the following
votes:
AYES: Council Members Anthony, Gordon, James, Keziah,
McGee, Mayor Pro Tem Holloway and Mayor Kilgore
NAYS: None
Item No 7 Call for Public Hearings to be Held September 14, 2021.
A Sale of 80+/- Acres of Land to Confidential Company for Project Millwork. Economic
Development Executive Director Chris Plate advised by memorandum that Staff was working with
Confidential Company for Project Millwork who was considering a potential expansion in
Monroe. Mr. Plate advised that the potential land sale was related to Council's consideration of a
MAGNET100 Economic Development Grant at the same public hearing.
Mr. Plate advised that it was the recommendation of Staff that Council call for a public hearing to
be held on September 14, 2021 to consider the sale of 80+/- acres of land located in the Expressway
Commerce Park at Monroe to a Confidential Company known for Project Millwork. He advised
that the name of the company would be disclosed at the September 14, 2021 public hearing.
Mayor Pro Tern Holloway moved to call for a public hearing to be held on September 14, 2021 at
6:00 p.m. to consider this request. Council Member Anthony seconded the motion, which passed
unanimously with the following votes:
AYES: Council Members Anthony, Gordon, James, Keziah,
McGee, Mayor Pro Tern Holloway and Mayor Kilgore
NAYS: None
B. MAGNET100 Economic Development Grant for Confidential Company for Project
Endurance. Economic Development Executive Director Chris Plate advised by memorandum
that Staff was working with a Confidential Company for Project Endurance. Mr. Plate advised
that the company was considering a significant expansion in Monroe and had requested Council's
consideration of a MAGNET 100 Economic Development Incentive Grant.
City Council Regular Mceurg
August 10, 2021
Pagelll

Mr. Plate advised that it was the recommendation of Staff that Council call for a public hearing to
[ be held on September 14, 2021 to consider the award of a MAGNET100 Economic Development
`, Incentive Grant for Project Endurance. He advised that the name of the company would be
disclosed at the September 14, 2021 public hearing.
Mayor Pro Tem Holloway moved to call for a public hearing to be held on September 14, 2021 at
6:00 p.m. to consider this matter. Council Member Anthony seconded the motion, which passed
unanimously with the following votes:
AYES: Council Members Anthony, Gordon, James, Keziah,
McGee, Mayor Pro Tem Holloway and Mayor Kilgore
NAYS: None
Chapter 157 to Establish Unified Development Ordinance. Planning and Development
Director Lisa Stiwinter advised by memorandum that Staff was requesting a zoning map
amendment request to rezone properties located in City limits of Monroe and a text amendment
request to amend Code of Ordinances —Title XV: Land Usage, Chapter 157 to establish the Unified
Development Ordinance (UDO) in order to implement the vision and goals in the Forward Monroe
project, which was the Land Use and Transportation Plan and develop a clear and user-friendly
UDO that was consistent with City plans and policies.
Ms. Stiwinter advised that it was the recommendation of Staff that Council call for the required
public hearing to be held on September 14, 2021 at 6:00 p.m. to consider these requests.
Mayor Pro Tem Holloway moved to call for a public hearing to be held on September 14, 2021 at
6:00 p.m. to consider these requests. Council Member Anthony seconded the motion, which
passed unanimously with the following votes:
AYES: Council Members Anthony, Gordon, James, Kcziah,
McGee, Mayor Pro Tem Holloway and Mayor Kilgore
NAYS: None
D. Zoning Map Amendment Request to Rezone Property Located at 1107 Parker Street
(Tar Parcel # 09-238-1504) from Residential -Multi Family (R-MF) to Residential -High
Densitv (R-10) and Text Amendment Request to Amend Code of Ordinances — Title XV:
Land Usage Chapter 156• Zoning Code Section 156.106 titled "Official Zoning Mao."
Planning and Development Director Lisa Stiwinter advised by memorandum that Staff had
received a zoning map amendment request to rezone the property located at 1107 Parker Street
(Tax Parcel # 09-238-150A) from Residential -Multi Family (R-MF) to Residential -High Density
(R-10).
` Ms. Stiwinter advised that it was the recommendation of Staff that Council call for the required
public hearing to be held on September 14, 2021 at 6:00 p.m. to consider this request.
City Council Regular Meeting
August 10, 2021
Page I IS

Mayor Pro Tom Holloway moved to call for a public hearing to be held on September 14, 2021 at
6:00 p.m. to consider this request. Council Member Anthony seconded the motion, which passed
unanimously with the following votes:
AYES: Council Members Anthony, Gordon, James, Keziah,
McGee, Mayor Pro Tern Holloway and Mayor Kilgore
NAYS: None
E. Zoning Nlap Amendment Request to Rezone Properties Located Along W. Highway 74
(Tax Parcel #s 09-339-033-B 09-339-159 and 09-339-160) from General Business (GB) to
Conditional District (CD) "Exchange Apartments" and Text Amendment Request to Amend
Code of Ordinances — Title XV• Land Usage Chapter 156• Zoning Code Section 156.106
titled "Official Zoning Mad' and Section 156.98 titled "Conditional Districts Established."
Planning and Development Director Lisa Stiwinter advised by memorandum that Staff had
received zoning map and text amendment requests to rezone the properties located along W.
Highway 74 (Tax Parcel #s 09-339-033-B, 09-339-159 and 09-339-160) from General Business
(GB) to Conditional District (CD) "Exchange Apartments." Ms. Stiwinter advised that the
rezoning was being requested in order to develop a 242-unit multifamily apartment complex.
Ms. Stiwinter advised that it was the recommendation of Staff that Council call for the required
public hearing to be held on September 14, 2021 at 6:00 p.m. to consider these requests.
Mayor Pro Tem Holloway moved to call for a public hearing to be held on September 14, 2021 at
We 6:00 p.m. to consider these requests. Council Member Anthony seconded the motion, which
passed unanimously with the following votes:
L
AYES: Council Members Anthony, Gordon, James, Keziah,
McGee, Mayor Pro Tent Holloway and Mayor Kilgore
NAYS: None
Item No. 8. Minutes and Reports.
A Disbursement of Fiscal Year 2021-2022 City Council Discretionary Funds.
1) Council Member Angelia James. City Clerk Bridgette Robinson advised by memorandum
that Staff had a received request from Council Member Angelia James for disbursement of City
Council Discretionary Funds to the Union County Chamber in the amount of $10. Disbursements
for Council Member James follow:
Date
Recipient
Public Purpose
Fiscal Im act
Amount
Balance
07/01/2021
Discretionary Allocation
Fiscal Year 2021-2022
$3,000
07/07/2021
Union County Chamber
Economic and industrial
development
$to
$2,990
City Council Regular Meiling
August 10,2021
Pogc 119

L
As this item was for informational purposes only, no action was required from Council.
21 Mayor Bobby Kilgore. City Clerk Bridgette Robinson advised by memorandum that Staff
had received a request from Mayor Bobby Kilgore for disbursement of City Council Discretionary
Funds to Common Heart in the amount of $500. Disbursements for Mayor Kilgore follow:
Dale
Recipient
Public Purpose
Fiscal Im act
Amount
Balance
07/01/2021
Discretionary Allocation Fiscal Year 2021-
2022
$3,000
07/20/2021
Common Heart
Community
development
$500
$2,500
As this item was for informational purposes only, no action was required from Council.
B. Exemplary Customer Service Award Program. Human Resources Director Debra C. Reed
advised by memorandum that upon the request of the Interim City Manager, Staff was requested
to create an awards program for exceptional service to customers by employees of the City of
Monroe. Ms. Reed advised that the Exemplary Service Awards program would consist of a
Committee formed by a nominated employee from each City Department and would meet
quarterly to review nominations. She advised that peers, supervisors and/or customers should
make nominations throughout the quarter.
Ms. Reed advised that eligible nominated employees would have to meet the eligibility
requirements and criteria as outlined on the nomination form to be considered:
EXEMPLARY SERVICE AWARD NOMINATION FORM
Eligibility Requirements:
• Nominee must be in a benefit eligible position for at least six months and successfully completed
probationary slams.
• Nominee must hold position lower than a Department Head.
• Nominee may not have received any formal disciplinary action or performance action within twelve
months prior to nomination.
•
�y Nominee may not have received the award within the previous three years.
Examples of Criteria:
• Nominee goes above and beyond by displaying a positive altitude, even under the most difficult
circumstances, which impacts the internal/external customer experience.
• Nominee has repeatedly been "caught in the act" of delivering exceptional service above and
beyond the call of duty.
• Nominee goes above and beyond by effectively and efficiently communicating, collaborating and
addressing customer needs.
• Nominee demonstrates resourcefulness in assisting customers above and beyond the call of duty,
while adhering to the City of Monroe policies and procedures.
•
Nominee goes above and beyond in serving as a role model to customers and co-workers through
positive interactions with internal and/or external customers.
City Council Regular Meeting
August 10. 2021
Page 120

Return this form with specific details supporting the documentation to: Human Resources Dept. or fax
to 704-282-5784.
I am recommending for this award.
This employee works in the department.
Nominations may be submitted by peers, supervisors or customers. Nominations may be submitted in
writing or email with supporting documentation as appropriate.
Submitted By:_( signature) _
Your Phone Number Your time printed
Include specific examples that demonstrate the eligibility criteria above (provide supporting
IL Ms. Reed advised that employees receiving the award would have their picture taken receiving the
award and posted in each Department quarterly, a $25 gift card and a gift of appreciation from
Human Resources.
Ms. Reed advised that this was for informational purposes only; therefore, no action was required
from Council.
C. Financial Reports for June 2021. Financial reports for June 2021 were received as
information by Council.
D. Minutes of Historic District Commission Meeting of May 10, 2021 and May 17, 2021.
Minutes of the Historic District Commission Meeting of May 10, 2021 and May 17, 2021 were
received as information by Council.
E. Minutes of Open Conversation on Racism Committee Meeting of May 6, 2021. Minutes
of the Open Conversation on Racism Committee Meeting of May 6, 2021 were received as
information by Council.
F. Summary of Contracts Awarded, Change Orders Approved and City Manager's
Settlement of Claims for July 2021. Interim City Manager Brian Borne reported by
memorandum the award of contracts pursuant to Ordinance 0-2001-17, Change Orders (CO)
approved pursuant to Resolution R-2000-76 and the settlement of claims pursuant to Ordinance
0-2018-50 for July 2021:
Name
Purpose
Fund
Amount
(9201) Dude Solutions
Online Software License
(1620) City
$10,403.99
And Su it
Facilities-Maint
(6600) Tina Gibson
Fount Bookings &
(7011) Parks &
21,100.00
Sound Production For
Recreation
Cit Events
(10971) Redstone Materials Inc.
2nd Year Annual
(8040) WR Waste
80,000.00
Renewal -'Trucking
Treatment Plant
Biosolids
City Council Regular Meeting
Auguu 10, 2021
Page 121

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L
L
Name
Purpose
Fund
Amount
(741) Community Health Services
Flu Vaccines To City Of
(2515) Human
6,000.00
Of UC Inc.
Monroe Employees,
Resources -Safety
Council
Health
(6415) Nancy Bizzell MD
Perform Examinations
(2515) Human
15,000.00
For City Of Monroe
Resources -Safely
Ent In ees
Health
(71 l) McCarter Electrical &
Annual Renewal - Year
(8040) WR Waste
15,000.00
2 Repair & Maintenance
Treatment Plant
(737) Charlotte Crane Service
Annual Renewal Final
(8030) WR-Water
*4,998.00
Year For Crane Work
Treatment Plant
01106) North -South Services
Miscellaneous -
(7012) Parks &
7,000.00
Emergency Plumbing
Recreation -Parks
Repairs
Maint
(9583) Hinson Services Inc
HVAC Repairs As
0620) City
30,000.00
Needed
Facilities -Maim
(9583) Hinson Services Inc
IIVAC Replacements As
(1620) City
50,000.00
Needed
Facilities -Main[
(4644) McLaughlin Young
Employee Assistance
(2510) Human
9,442.00
Employee Svcs
Program
Resources
(1819) Richard C Miner
Infrared Scanning
(8220) Electrical-
*4,999.00
Services
Maint/Const
(10079) Weed Control Inc.
Weed Control For
(8220) Electrical-
*4,999.00
S ecific Areas
Maint/Const
086) McCollum Trucking &
Truck Rental
(3025)
10,000.00
Grading Inc.
Engineering -Powell
Bill
(10057) Sharpe Co Inc.
Testing Of Rubber
(8220) Electrical-
20,000.00
Goods
Maint/Consl
(RS) loon Inc.
Maintenance, Repair
(2020) Finance-
13,710.00
And Drive By License
Billing
For Mete
(10400) Versalift North Carolina
Testing Of Bucket
(8220) Electrical-
9,000.00
Trucks
MainuConsl
(4637) Carolek Inc.
Annual Renewal
(8040) WR Waste
*4,999.95
Contract For W WTP
Treatment Plant
Monitoring Equip
(3607) Wolfe& Associates
Renewal Of Alcohol &
(2515) Human
6,000.00
Drug Test Services
Resources -Safety
Health
(10579) Crossroads Body Shop
Repair On Damages To
(2515) Human
15,000.00
City Vehicles
Resources -Safety
Health
(5272) Kraft Power Corporation
0620) City
17,104.00
Facilities-Maint
(5272) Kraft Power Corporation
(1620) City
6,000.00
Facilities-Maint
(432) Parker, Poe, Adams &
Legal Counsel For
(2015) Finance-
SQ000.00
Bernstein
PD/Senior Center
Administration
FinancingLob's
City Council Regular Meeting
August 10, 2021
Page122

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4W
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Name
Purpose
Fund
Amount
(5741) First Advantage
Automatic Renewal Of
(2510) Human
5,500.00
Background Service
Background Screening
Resources
Services
(11088) Richard E Goff
Code Enforcement Phn
(3520) Building
20,000.00
Abatement
Standards -Code
Enforcement
(10834) Piedmont Pharmaceutical
Automatic Renewal Of
(2510) Human
90,000.00
Care
Year A cement
Resources
(1100) Clendis Davis
Code Enforcement Phn
(3520) Building
8,500.00
Abatement
Standards -Code
Enforcement
(10356) Donnie Michael Gay
Code Enforcement Phn
(3520) Building
20,000.00
Abatement
Standards -Code
Enforcement
(9778) First Tryon Securities
Financial Advisory
(2015) Finance-
50,000.00
Services For Lobs Series
Administration
2021
(9469) Action Glass & Mirror Inc.
Window And Glass
(1620) City
*3,000.00
Repairs
Facilities -
Maintenance
(892) South Piedmont Community
Extension Of Economic
(5410) Monroe-
18,300.00
College
Development Office
Union Co Econ
Lease
Dev-Admin
(1264) Partners Lawn &
Litter Pickup
(8810) Solid
26,400.00
Landscaping Inc.
Waste-Admin
(9583) Hinson Services Inc.
HVAC Emergency
(7040) Parks &
9,000.00
Repairs/Maintenance For
Recreation-MAFC
MAFC
(9027) Social Networking
Annual Social Media
(5410) Monroe-
8,40Q00
Assistance
Networking Assist
Union Co Econ
Dev-Adlnin
(11044) Industrial Gas Technology
Repair Of Corken Gas
(8420) Natural Gas-
7,500.00
Inc.
Compressor At LNG
Maint/Const
Facilil
(5843) Vision Technologies Inc.
Periodic Maintenance Of
(8620) Airport-
*4,270.00
Sur a Protection
O erations
(3533) Automated Fire Systems
Service/Testing of
(8620) Airport-
*3,100.00
Inc
Portable Fire
Operations
Extinguishers
(5112) ILS't'echnical Services Inc.
Service of Localizer,
(8620) Airport-
16,740.00
Glideslo e, Transmitter
Operations
(7753) E Rhyne Davis
Blythe/Supply and
(8620) Airport-
8,937.00
Install Tank/'1'ruck
one,
Filters
(292) J F Acquisition
Annual Tcs Hub
(8620) Airport-
-2,410.00
Maintenance/Data Plan
erations
(698) Cox Door Company Inc.
Overhead Door Repairs
(1620) City
*2,500.00
Facilities -Maim
(7072) Waynco Roofing Company
Roof Repairs as Needed
(1620) City
*3,000.00
Facilities -Main[
City Council Regular Meeting
August ln, 2021
PaV 123

A
L
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Name
Purpose
Fund
Amount
(1150) C L D Services Inc.
Electric Meter Accuracy
(8220) Electrical-
20,000.00
Testing
Maint/Const
(737) Charlotte Crane Service Inc.
Crane Services as
(8220) Electrical-
*4,999.99
Needed
MaindConst
(8454) Area Wide Protective
Traffic Control DOT
(8220) Electrical-
-4,999.00
Pro'ects
Maint/Const
(1563) Enerco Energy Services
Wood Pole Inspections
(8220) Electrical-
20,000.00
Maim/Consl
(1264) Partners Lawn &
Weed Control
(9220) Elmtncal-
-4,999.99
Landscaping Inc.
Maint/Const
(8285) Kemp Mellon
Electric Power Line
(8220) Electrical-
40,000.00
ROW Clearing
Maint/Const
(2654) TT Technologies Inc.
Annual Renewal
(8025) Water And
-4,999.00
Contract
Sewer-Const
(6600) Tina Gibson
Imagine Music Group
(7150) Parks &
13,800.00
Recreation -Center
Theatre
(2039) Air Cleaning Specialists
Plymovent Inspection
(5510) Fire-Fire
-4,944.00
And Maintenance
(8785) Cutting Edge Lawncare &
Annual Plant Bed Maint
(7030) Parks &
10,360.00
Landscaping
& Landscape @ MCC
Recreation -Golf
Course
(9625) Big Brothers Collision
For Repairs to COM
(2515) Human
15,000.00
Center
Vehicles Damaged In
Resources -Safety
Collisions
Health
(10180) Schneider Tree Care Inc.
Misc/Emrg Tree Srvs @
(7012) Parks &
-4,000.00
Various P&R Locations
Recreation -Parks
Maint
(631) H & H Lawn Sprinklers
Emergency Irrigation
(7012) Parks &
-4,500.00
Repairs as Needed
Recreation -Parks
Mainz
(10595) Wind River
Pump & Dispose Wash
(7012) Parks &
*4,300.00
Environmental
Pit Contents at MCC &
Recreation -Parks
P&R Sho
Maint
(894) Carolina Green Corp
Maintenance of Soccer
(7012) Parks &
16,300.00
Fields & Sod Al Walter
Recreation -Parks
Rickert
Maint
(168) Smith Turf & Irrigation
Emergency Repairs to
(7030) Parks &
5,500.00
Irrigation Systems
Recreation -Golf
Course
(10574) Two Brothers Power
Power Washing Srvs @
(7012) Parks &
*2,000.00
Washing Inc.
Various P&R Facilities
Recreation -Parks
Maint
(10736) SRK Fence
Emergency Fence
(7012) Parks &
-3,000.00
Repairs at Various Parks
Recreation -Parks
Mainl
(8155) University Auto Care Inc.
Emergence Repairs To
(7011) Parks &
* 1,200.00
P&R Vehicles as Needed
Recrea[ion-
Reerea[ional
City Council Regular Meeting
August 10,2021
Page 124

L
L-J
A
Name
Purpose
Fund
Amount
(7741) Justin R Melton
Emergency Tree
(7012) Parks &
-2,000.00
Services at Various P&R
Recreation -Parks
Locations
Maint
(1409) Puraqua Products Inc.
R & M — Winchester
(7011) Parks &
*4,500.00
Pool and MAFC Pool as
Recreation -
needed
(10508) Roberts Oxygen Company
Service Agreement for
(7011) Parks &
' 1,700.00
Inc.
Cot at Winchester Pool
Recreation
(8726) Otis Elevator Company
Otis Elevator
(2026) Finance-
*2,759.00
Maintenance Contract—
Customer Service
Customer Service
Building
(10359) Pat Group
Annual Contract For
(7040) Parks &
53,200.32
After Hours Facility
Recreation-MAFC
Cleaning
(1423) Thomas M Brown Inc.
Annual Renewal
(8040) WR Waste
*4,999.00
Contract For W WTP
Treatment Plant
(5514) Dataprose
Printing And Postage for
(2026) Finance-
27,570.00
Utility Bill Late Notices
Customer Service
(10454) Union County Economic
Facilitate Retail and
(5410) Monroe-
25,000.00
Development
Restaurant Recruitment
Union Co Econ
Dev-Admin
(8141) Piedmont Security Systems
Change Order for Fire
(801f
d
-3,443.00
Inc.
System Upgrade
Sew
(I 1000) Hill Engineering &
Camp Sutton TI Oil
(823
20,000.00
Consulting
Containment
Syst
Im
(I 1113) North American
Transformer Testing at
(822-
8,000.00
Substation Services
ATI Saf 2 Substation
Mai
(4347) George Stephen Eubanks
Annual Renewal - 5th
(8010) Water And
-4,999.00
And Final Year -
Sewer-Admin
Various Weld
(8980) Concord Engineering &
Annual Renewal
(8025) Water And
10,000.00
Surveying Inc.
Contract 4th Year to
Sewer-Const
Provide Geme
(6582) Land Design Inc.
Wingate Industrial Park
(5410) Monroe-
8,500.00
Preliminary Work
Union Co Econ
Dev-Admin
(9426) Robert Half International
Water Resources
(8010) Water and
-2,436.00
Temporary Staffing For
Sewer-Admin
FY22
(I0144) Christopher R Wiley
C & L Lawn Service
(1620) City
23,200.00
Facilities -Main)
(9157) Anthony M Belk
Painting Of Various
(4010) Planning
*2,000.00
Planning Department
And Development
Offices
(11117) EN Specialty Services
Admin Support—
(8210) Electrical-
25,850.00
Joint Use Pole
Administration
Attachmcet
City Council Regular Mucoug
August 10, 2021
Pagc125

Name
Purpose
Fund
Amount
(242) Johnson Controls Security
Fire Alarm Monitoring—
(7011) Parks &
*3,089.00
Solutions
Winchester Gym
Recreation
(11030) JLM Actuarial
Actuarial Services for
(2010) Finance-
5,500.00
GASB 75 & 73 Reports
Accounting
(601) Lawrence Associates, P A
Survey Services for 2109
(8210) Electrical-
64,000.00
Walku Avenue Site
Administration
R C S Inc.
Portable Restroom
(7011) Parks &
6,440.00
Service
Recreation
(810) Randall Supply Inc.
Rebuild of Lake Lee
W R
*4,249.00
Pump Station
Lucity, Inc.
Computerized
WR
5,940.00
Maintenance
Management Software
System Implementation
Maurer Architecture
Develop conceptual
Downtown
-4,700.00
layout plans for 108 n.
Main Street (Morgan-
WindsorAlleyProject)
*Approved by Department Director
Total
$1,227,189.24
There were no settlement of claims. This item was for informational purposes only; therefore, no
action was required from Council.
Engineering Director Sarah McAllister advised by memorandum that Staff received a request from
Charles Perry, a resident of Foxmoor Drive, to lower the speed limit to 25 mph in the Camelot
neighborhood. Ms. McAllister advised that all streets within the corporate limits were designated
35 mph unless otherwise posted. She advised that King Arthur Drive was already listed in the
Ordinances as having a 25 mph speed limit but was not currently signed on the street. To provide
uniformity in speed limits, Ms. McAllister advised that it was recommended that the rest of the
streets within Camelot also be included by Ordinance.
Per the Neighborhood Speed Limit Policy, Ms. McAllister advised that signs could be posted at
the entrance to the neighborhood to restrict the speed limit for the entire neighborhood. She
advised that by Policy, a "Neighborhood" plaque would be mounted above the speed limit sign
with an "Unless Otherwise Posted" plaque mounted below the speed limit sign.
Ms. McAllister advised that Staff presented this matter to the Public Safety Committee on July 19,
2021.
Ms. McAllister advised that it was the recommendation of the Public Safety Committee and Staff
that Council adopt an Ordinance amending Schedule I (B) Speed Limits to reduce the speed limit
on Foxmoor Drive, Knights Court and Round Table Road from 35 mph to 25 mph.
Mayor Pro Tern Holloway moved to adopt Ordinance 0-2021-41:
City Council Regular M ving
August 10, 2021
Page 126

ORDINANCE TO AMEND CITY OF MONROE CODE OF ORDINANCES
( TITLE VII: TRAFFIC CODE
�r CHAPTER 75: TRAFFIC SCHEDULES
0-202141
BE IT ORDAINED by the City of Monroe Council that Title VII: Traffic Code, Chapter 75 —
Traffic Schedules of the City of Monroe Code of Ordinances is amended as follows:
Section 1. Amend SCHEDULE I (B) SPEED LIMITS —CITY MAINTAINED STREETS to add:
Street Name
Seed Liit1tire
fDescription
Len [h
25 MPH
Round Table Drive
I Entire Length
25 MPH
Section 2. This Ordinance shall be effective upon adoption.
Adopted this I Ot" day August, 2021.
Council Member Anthony seconded the motion, which passed unanimously with the following
votes:
AYES: Council Members Anthony, Gordon, James, Keziah,
McGee, Mayor Pro Tern Holloway and Mayor Kilgore
NAYS: None
Item No. 10. Parks and Recreation Leaf Collection Truck. Parks and Recreation Director
Tonya Edwards advised by memorandum that funds were allocated in the Fiscal Year 2022 Budget
in the amount of $210,000 for the procurement of a leaf collection truck for the Parks and
Recreation Parks Maintenance Division. Ms. Edwards advised that this truck would replace a
2003 model that had surpassed its life expectancy and no longer provided dependable service.
Ms. Edwards advised that Old Dominion Brush Co. had provided a quote of $200,039 for this
vehicle. Due to the purchase cost exceeding $90,000, she advised that a formal bid was required
as part of the selection process for the vendor of this equipment. Ms. Edwards advised that the
formal bid requirement was met through the Cooperative Purchasing Program Sourcewell of which
the City of Monroe was a member.
In accordance with Section 34.01-G of the City of Monroe Code of Ordinances, Ms. Edwards
advised that Council was required to authorize all purchases exceeding S 100,000.
Ms. Edwards advised that it was the recommendation of Staff that Council approve the award of
the leaf collection track to Old Dominion Brush Co. in the amount of $200,039 through the
Sourcewell Cooperative Purchasing program and authorize the Interim City Manager to execute
any and all necessary documents.
City Counoil Rcgulat Meeting
August 10, 2021
Page 127

A Award of Contract to Old Dominion Brush Co. through Sourcewell Cooperative
Purchasing Program. Mayor Pro Tern Holloway moved to award the contract for a leaf collection
`, truck for the Parks and Recreation Department — Maintenance Division to Old Dominion Brush
Co. through Sourcewell Cooperative Purchasing Program in the amount of $200,039. Council
Member Anthony seconded the motion, which passed unanimously with the following votes:
AYES: Council Members Anthony, Gordon, James, Keziah,
McGee, Mayor Pro Tem Holloway and Mayor Kilgore
NAYS: None
B. Interim City Manager to Execute Documents. Mayor Pro Tern Holloway moved to
authorize the Interim City Manager to execute any and all necessary documents with regard to the
C leaf collection truck contract with Old Dominion Brush Co. through the Sourcewell Cooperative
Purchasing Program. Council Member Anthony seconded the motion, which passed unanimously
with the following votes:
AYES: Council Members Anthony, Gordon, James, Keziah,
McGee, Mayor Pro Tern Holloway and Mayor Kilgore
NAYS: None
Item No. 11. Stewart Creek Sewer Service Basin and Pump Station Force Main Upgrades.
Water Resources Director Russ Colbath advised by memorandum that the City had experienced
rapid economic development in the Stewart Creek sewer service basin. Mr. Colbath advised that
this area was generally the north and west portions of the City and had expanded due to recent
annexations. He advised that currently there were on paper sewer commitments for the equivalent
of 3,650 new residential lots in the Stewart Creek Basin.
To ensure adequate sewer capacity to meet the above commitments as they come on-line, Mr.
Colbath advised that the following sewer system improvement projects were added to the five-
year capital improvement plan during the Fiscal Year 2022 Budget process: Fiscal Year 2022
Stewart Creek Pump Station and Force Main Upgrade — $2,000,000 (approved); and, Fiscal Year
2023 Unionville Indian Train Pump Station Parallel Force Main — $1,425,000.
Mr. Colbath advised that Staff had negotiated with W.K. Dickson & Co., Inc. to perform
engineering service for the permitting and design of the above improvement projects. He advised
that W.K. Dickson was identified as the most qualified engineering firm based on their previous
City experience designing system improvements and performing sewer system planning and
modeling. Mr. Colbath advised that the total not -to -exceed cost ceiling of $153,000 was deemed
reasonable based on the scope of work for the projects.
Because budgeted funds were available and based on the Mayoral Committee Principals dated
November 19, 2019, Mr. Colbath advised that the contract award was coming directly to Council
without a Committee recommendation.
Mr. Colbath advised that it was the recommendation of Staff that Council approve the engineering
services contract with W.K. Dickson & Co., Inc. to complete the engineering service for the
City Council Regularlocaing
August 10. 2021
Page 128

permitting and design of the Stewart Creek sewer service basin and pump station force main
upgrades project for a total not -to -exceed cost -ceiling limit of $153,000 and authorize the City
Manager to execute any and all necessary documents related to the contract.
A Award of Engineering Services Contract to W.K. Dickson & Co., Inc. Mayor Pro Tem
Holloway moved to award the Stewart Creek sewer service basin and pump station force main
upgrades engineering services contract to W.K. Dickson & Co., Inc. for a total not -to -exceed cost -
ceiling limit of $153,000. Council Member Anthony seconded the motion, which passed
unanimously with the following votes:
AYES: Council Members Anthony, Gordon, James, Keziah,
McGee, Mayor Pro Tem Holloway and Mayor Kilgore
t NAYS: None
B. City Manager to Execute Documents. Mayor Pro Tem Holloway moved to authorize the
City Manager to execute any and all necessary documents with regard to the Stewart Creek sewer
service basin and pump station force main upgrades engineering services contract with W.K.
Dickson & Co., Inc. Council Member Anthony seconded the motion, which passed unanimously
with the following votes:
AYES: Council Members Anthony, Gordon, James, Keziah,
McGee, Mayor Pro Tem Holloway and Mayor Kilgore
NAYS: None
Item No. 12. Tax Releases for June 2021. Finance Director Lisa Strickland advised by
memorandum that the refunds and releases of taxes pursuant to North Carolina General Statute
§105-381 for June 2021 were $9,128.35 including a single large release of $5,368.01 to correct a
clerical error on the submitted listing form where a taxpayer reported an erroneous amount of
additional lease hold improvements. Ms. Strickland advised that the releases were created by a
change or reduction in value for the City of Monroe by the Union County Tax Assessor.
Ms. Strickland advised that the Union County Commissioners had previously approved these
releases and Staff was now requesting that Council approve the tax releases for June 2021 in the
amount of $9,128.35.
Mayor Pro Tem Holloway moved to approve tax refunds and/or releases for June 2021 in the
amount of $9,128.35. Council Member Anthony seconded the motion, which passed unanimously
with the following votes:
AYES: Council Members Anthony, Gordon, James, Keziah,
McGee, Mayor Pro Tem Holloway and Mayor Kilgore
NAYS: None
Item No 13 Temporary Access and Parking Easement for 694 W. Crowell. Interim City
Manager Brian Borne and Assistant Economic Development Director Ron Mahle advised by
memorandum that Staff was requested to negotiate an easement agreement with RandM,
City Council Regular Meerut,
August 10, 2021
N, 129

LLC/Classic Molders to provide privileges over the property located at 694 W. Crowell Street for
` the purposes of ingress, egress and parking. Staff advised that the City's purchase of the property
facilitated the need to formalize an agreement with the new owner of Classic Molders.
Due to cancellation of the July 15, 2021 General Services Committee, the Chair approved this
matter being placed on the Consent section of the August 10, 2021 City Council Regular Agenda.
Staff recommended that Council approve the Temporary Access and Parking Easement and
authorize the City Manager to execute any and all necessary documents as required.
A. Easement Approval. Mayor Pro Tem Holloway moved to approve the temporary access and
parking easement for 694 W. Crowell Street. Council Member Anthony seconded the motion,
which passed unanimously with the following votes:
AYES: Council Members Anthony, Gordon, James, Keziah,
McGee, Mayor Pro Tem Holloway and Mayor Kilgore
NAYS: None
B. Interim City Manager to Execute Documents. Mayor Pro Tem Holloway moved to
authorize the Interim City Manager to execute any and all necessary documents with regard to the
temporary access and parking casement for 694 W. Crowell. Council Member Anthony seconded
the motion, which passed unanimously with the following votes:
AYES: Council Members Anthony, Gordon, James, Keziah,
." McGee, Mayor Pro Tem Holloway and Mayor Kilgore
NAYS: None
Item No. 14. Water Resources Contracted Laboratory Services. Water Resources Director
Russ Colbath advised by memorandum that the City's water and wastewater treatment plants must
maintain strict regulatory compliance with multiple regulatory programs. Mr. Colbath advised
that the more complex regulation involved the following: USEPA Safe Drinking Water Act —
Promulgated authority to NCDEQ; discharge permit for the National Pollutant Elimination System
(NPDES); USEPA Industrial Pretreatment Standards — Promulgated authority to NCDEQ; and,
L NCDEQ Land Applications of Treatment Residuals Permit.
Mr. Colbath advised that all of these programs required significant laboratory analysis of water
quality and treatment plant residual parameters. While the City maintained certified laboratories
at both the water and wastewater treatment plant, he advised that it was more economical to
outsource the more complex laboratory testing to commercial laboratories.
Mr. Colbath advised that the last bid for contracted laboratory services was issued in 2015. He
advised that it was an annual contract with the options for five one-year extensions after the initial
year. Mr. Colbath advised that the contract expired in 2021. An RFP for contract laboratory
services was issued March 15, 2021 using the same terms and conditions used in the 2015 REP.
City Couu,il RcgularM ing
August 10, 2021
Page 130

L
Mr. Colbath advised that Staff received bid proposals on June 14, 2021 for contracted laboratory
services from the following qualified laboratories:
Laboratory
Bid Proposal
Pace Analytical
$59,646
Meritech Inc.
$61,642
Waypoint Analytical
$66,263
Mr. Colbath advised that Staff was recommending award of the contracted laboratory services to
Pace Analytical in the amount of $59,646 using the annual contract format with up to five yearly
renewals after the initial year. He advised that the contract would only be renewed based on mutual
agreement by the City and contractor and subject to available budgeted funds. Mr. Colbath advised
that with this format, the cost of a single year was under $100,000 and would not require Council
approval, but based on the potential six -year compensation amount, the contract award was being
presented for Council approval.
Because budgeted funds were available for the first -year commitment and based on the Mayoral
Committee Principals dated November 19, 2019, Mr. Colbath advised that this purchase contract
award was coming directly to Council without a Committee recommendation.
Mr. Colbath advised that in addition to awarding the laboratory services contract to Pace Analytical
in the amount not to exceed $59,646 in the first year of the contract, Staff was also recommending
that Council approve a 5% contingency. He advised that the annual amount shall not exceed
$65,000 per year in any subsequent yearly renewal. Mr. Colbath advised that Staff was also
recommending that Council authorize the Interim City Manager to execute all necessary
documents.
A. Award of Contract to Pace Analytical. Mayor Pro Tom Holloway moved to award the
laboratory services contract to Pace Analytical in the amount not to exceed $59,646 in the first
year of the contract using the annual contract format with up to five yearly renewals after the initial
year with the contract only be renewed based on mutual agreement by the City and contractor and
subject to available budgeted funds. Council Member Anthony seconded the motion, which passed
unanimously with the following votes:
AYES: Council Members Anthony, Gordon, James, Keziah,
McGee, Mayor Pro Tom Holloway and Mayor Kilgore
NAYS: None
B. Contingency Allowance. Mayor Pro Tem Holloway moved to approve a 5% contingency
allowance for the Water Resources contracted laboratory services contract. Council Member
Anthony seconded the motion, which passed unanimously with the following votes:
AYES: Council Members Anthony, Gordon, James, Keziah,
C McGee, Mayor Pro TermHolloway and Mayor Kilgore
NAYS: None
City Council Regular Meeting
August 10, 2021
Page 131

C. Interim City Manager to Execute Documents. Mayor Pro Tern Holloway moved to
authorize the Interim City Manager to execute any and all necessary documents with regard to the
Water Resources contracted laboratory services contract. Council Member Anthony seconded the
motion, which passed unanimously with the following votes:
AYES: Council Members Anthony, Gordon, James, Keziah,
McGee, Mayor Pro Tern Holloway and Mayor Kilgore
NAYS: None
REGULAR AGENDA
Item No. 15. Request to Table Public Hearing for Consideration of MAGNETIIIO Economic
Development Incentive Grant to Confidential Company for Project Millwork to City Council
Regular Meeting of September 14, 2021 (Tabled from July 13, 2021). Assistant Economic
Development Director Ron Mahle advised by memorandum that at the July 13, 2021 City Council
Regular Meeting, Council approved a request from Staff to table the public hearing to consider a
Level IV Economic Incentive Grant to Confidential Company for Project Millwork to August 10,
2021. Mr. Mahle advised that since the approved public hearing, Staff and the prospective
company have determined that the project scope now qualified it for a MAGNET 100 Incentive
Grant. He advised that Staff and the prospective company have determined the need for additional
[` time to work out the details of project.
Mr. Mahle advised that Staff was requesting that Council table the public hearing to consider a
Lfir' Level IV Economic Incentive Grant to Project Millwork to the September 14, 2021 City Council
Regular Meeting.
A. Tabled to September 14, 2021 City Council Regular Meeting. Council Member Anthony
moved to table the public hearing to consider a Level IV Economic Incentive Grant to Confidential
Company for Project Millwork to the City Council Regular Meeting of September 14, 2021.
Mayor Pro Tern Holloway seconded the motion, which passed unanimously with the following
votes:
L AYES: Council Members Anthony, Gordon, James, Keziah,
McGee, Mayor Pro Tern Holloway and Mayor Kilgore
NAYS: None
Item No 16 Zoning Map Amendment Request to Rezone Properties Located Along E.
Roosevelt Boulevard (Tax Parcel #s 09-121-002A and Portion of Parcel 09-121-004) from
General Business (GB) to Conditional District (CD) "Willoughby Park" and Text
Amendment Request to Amend Code of Ordinances — Title XV: Land Usage, Chapter 156:
Zoning Code Section 156106 titled "Official Zoning Map" and Section 156.95 titled
"Conditional Districts Established." Planner Ken Mendler advised that the applicant was
requesting that this matter be tabled until the September 14, 2021 City Council Regular Meeting.
CIty CouncilR .1wMceing
Au,M 10, 2021
Page 132

A. Tabled to September 14, 2021 City Council Regular Meeting. Council Member McGee
moved to table the public hearing for this matter without further advertising to the City Council
Regular Meeting of September 14, 2021. Council Member Anthony seconded the motion, which
passed unanimously with the following votes:
AYES: Council Members Anthony, Gordon, James, Keziah,
McGee, Mayor Pro Tern Holloway and Mayor Kilgore
NAYS: None
Item No. 17. Zoning Map Amendment Request to Rezone Properties Located Alone N.
Charlotte Avenue (Tax Parcel #s 09-268-020 and 09-268-021A) from Residential -Low
Density (R-20) to General Business (GB) and Text Amendment Request to Amend Code of
F Ordinances — Title XV: Land Usaee, Chapter 156: Zoning Code, Section 156.106 titled
err "Official Zoning Man."
A. Public Hearing. Mayor Kilgore opened the duly advertised public hearing. He advised that
there were no written submissions received for this matter.
Planner Keri Mendler advised that this was a zoning map amendment request by Mary Maisel,
Thomas E. Maness, Jr. and Ann F. Maness to rezone properties located along N. Charlotte Avenue
(Tax Parcel #s 09-268-020 and 09-268-021 A) from Residential -Low Density (R-20) to General
(/ Business (GB).
Ms. Mendler advised that the Future Land Use Plan indicated this area was Community Corridor.
She advised that this area generally covered most of US 74 and areas adjacent to intersecting major
streets. Ms. Mendler advised that these areas served as a primary conduit to Downtown, epicenter
of the City's commercial activity and the spine of the community with critical connections to major
employers and activity centers. She advised that single-family residential was not a priority use
in this designation while commercial uses are a priority use.
Ms. Mendler advised that the proposed rezoning was consistent with the Future Land Use Plan.
She advised that Staff believed the use was a reasonable use and in the public interest because of
the neighboring General Business designation and consistency with the Future Land Use Plan.
Ms. Mendler advised that ten days prior to the public hearing, rezoning notification sips were
posted on the property and official rezoning notification letter was sent to the adjacent property
owners located within 150 feet
Ms. Mendler advised that Staff presented this matter to the Planning Board on July 7, 2021.
Ms. Mendler advised that it was the recommendation of the Planning Board and Staff that Council
approve the rezoning.
Council Member Anthony inquired how many letters were mailed out and if any responses were
received.
City Council Regular Mccung
August I 2021
Page 133

Ms. Mendler advised that 16 letters were mailed out and no responses were received from the
mailings.
There being no other speakers, Mayor Kilgore closed the public hearing.
B. Action — Resolution Approving Land Development Plan Compliance. Mayor Pro Tent
Holloway moved to adopt Resolution R-2021-57:
RESOLUTION APPROVING LAND DEVELOPMENT PLAN COMPLIANCE
PROPERTIES LOCATED ALONG N. CHARLOTTE AVENUE
GENERAL BUSINESS (GB)
R-2021-57
[ WHEREAS, in accordance with the provisions of North Carolina General Statute 160D-605, the
City Council does hereby find and determine that the adoption of the zoning map amendment for parcels
09-268-020 and 09-268-021A is consistent with the adopted Land Development Plan. The Land
Development Plan identifies this area as Community Corridor. Colnntercial is a priority use in the
Community Corridor character area. The rezoning to GB (General Business) is a commercial zoning
classification. The rezoning is a reasonable use and in the public interest because of the neighboring
GB designation and because this area is a higher traveled area no longer conducive for single family
residential development.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Monroe adopts
the Resolution Approving Land Development Plan Compliance for property with Union County Tax
Parcel Numbers: 09-268-020 and 09-268-021A.
Adopted this lds day of August, 2021.
Council Member Anthony seconded the motion, which passed unanimously with the following
votes:
AYES: Council Members Anthony, Gordon, James, Keziah,
McGee, Mayor Pro Tent Holloway and Mayor Kilgore
NAYS: None
f C. Action — Ordinance Amending Code of Ordinances — Chapter 156, Section 156.106 titled
�y "Official Zoning Map." Council Member Anthony moved to adopt Ordinance 0-2021-42:
ORDINANCE TO AMEND CITY OF MONROE CODE OF ORDINANCES
TITLE XV: LAND USES
CHAPTER 156: ZONING CODE
0-2021-42
Preamble
Pursuant to authority conferred by Chapter 160D-701 of the North Carolina General Statutes, as
amended and for the purpose of promoting the health, safety, morals, or general welfare of the
inhabitants of the City by lessening congestion in and around the streets; securing safety;
preventing the overcrowding of land; avoiding undue congestion; and facilitating the adequate
provision of transportation.
City Council Regular Meeting
August 10, 2021
Pnge 134

BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MONROE THAT TITLE XV,
l CHAPTER 156 ZONING CODE OF THE CITY OF MONROE CODE OF ORDINANCES BE
�r AMENDED AS FOLLOWS:
Section 1. Amend §156.106 OFFICIAL ZONING MAP as follows:
Rezone the properties with tax parcels: 09-268-020 and 09-268-021A from R-20
(Residential Low Density) to GB (General Business).
Section 2. ']'his Ordinance shall be effective upon adoption.
Adopted this ld" day of August, 202L
` Mayor Pro Tern Holloway seconded the motion, which passed unanimously with the following
votes:
AYES: Council Members Anthony, Gordon, James, Keziah,
McGee, Mayor Pro Tem Holloway and Mayor Kilgore
NAYS: None
Item No. 18. Zoning Map Amendment Request to Rezone Property Located Alone W.
Roosevelt Boulevard (Tax Parcel # 09-264-003-01) from Conditional District (CD) "Monroe
Crossing" to Conditional District (CD) "Monroe Crossing Amendment IV" and Test
Amendment Request to Amend Code of Ordinances — Title XV: Land Usage, Chapter 156:
Zoning Code Section 156.106 titled "Official Zonine Map" and Section 156.98 titled
"Conditional Districts Established."
A. Public Hearing. Mayor Kilgore opened the duly advertised public hearing. He advised that
there were no written submissions received for this matter.
Senior Planner Doug Britt advised that this was zoning text and map amendment requests by
Monroe Crossing Equities, LLC for the property located at 2115 W. Roosevelt Boulevard to be
rezoned from Conditional District (CD) "Monroe Crossing" to CD "Monroe Crossing Amendment
IV" in order to construct a 2,700 sq. ft. restaurant with a drive thin window. Mr. Britt advised that
the applicant would also like to retain all uses allowed within the General Business (GB) zoning
district for the property. He advised that access to the restaurant would not be accessed off of
Highway 74 but rather through the main drive adjacent to BB&T Bank.
Mr. Britt advised that existing land uses included commercial and apartments. He advised that
Zoning Districts included GB, CD and Residential -Multifamily.
Mr. Britt advised that the proposed project met all the parking and landscaping requirements as
depicted on the site plan.
With regard to elevations, Mr. Britt advised that the primary exterior building materials proposed
for the project would be eifs, stone and hardiplank siding.
City Council RcgW.,M wing
August10, 2021
Page 135

Mr. Britt advised that the Land Development Plan indicated this area was a Neighborhood Mixed -
Use Center. He advised that Neighborhood Mixed -Use Centers provided neighborhood retail,
`, professional office, service, and other community -oriented activities and uses for surrounding
residential areas. Mr. Britt advised that the proposed project was consistent with the Land
Development Plant.
With regard to public notification, Mr. Britt advised that ten days prior to the public hearing, a
rezoning notification sign was on the property and a rezoning notification letter was sent to 37
adjacent property owners located within 150 feet. He advised that Staff had not received any calls
or concerns regarding this project.
Mr. Britt advised that Staff presented this matter to the Planning Board on July 7, 2021.
�Ir Mr. Britt advised that it was the recommendation of the Planning Board and Staff that Council
approve the rezoning.
Council Member Anthony inquired what type of restaurant this would be.
Mr. Todd Ware, legal counsel for the applicant, advised that the rezoning was for the reuse and it
was his understanding that the applicant was looking at a burger -type restaurant; however, he could
not commit to the intent as discussions were still underway.
Council Member Anthony inquired if this would provide employee opportunities.
Mr. Ware confirmed that it would.
There being no other speakers, Mayor Kilgore closed the public hearing.
B. Action — Resolution Approving Land Development Plan Compliance. Council Member
Anthony moved to adopt Resolution R-2021-58:
RESOLUTION APPROVING LAND DEVELOPMENT PLAN COMPLIANCE
CONDITIONAL DISTRICT "MONROE CROSSING AMENDMENT IV"
R-2021-58
WHEREAS, in accordance with the provisions of North Carolina General Statute 16013-605, the
City Council does hereby find and determine that the adoption of the zoning map amendment for
Conditional District "Monroe Crossing Amendment IV" further described below property is consistent
with the adopted Land Development Plan. The Land Development Plan identifies this area as a
neighborhood node. These centers provide neighborhood retail, professional office, service, and other
community -oriented activities and uses for surrounding residential areas; therefore, the proposed
rezoning is consistent because it is a commercial use. The proposed development is a reasonable use
and in the public interest because it will offer additional commercial and is compatible with the
surrounding commercial uses.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Monroe adopts
the Resolution Approving Land Development Plan Compliance for property with Union County Tax
Parcel Number: 09-264-003-01.
City Council Regular Meeting
Augutt 10,2021
Page 136

Adopted this IOth day of August, 2021.
Mayor Pro Tem Holloway seconded the motion, which passed unanimously with the following
votes:
AYES: Council Members Anthony, Gordon, James, Keziah,
McGee, Mayor Pro Tent Holloway and Mayor Kilgore
NAYS: None
"Official Zoning Map." Council Member Anthony moved to adopt Ordinance 0-2021-43:
ORDINANCE TO AMEND CITY OF MONROE CODE OF ORDINANCES
TITLE XV: LAND USES
CHAPTER 156: ZONING CODE
0-202143
Preamble
Pursuant to authority conferred by Chapter 160D-701 of the North Carolina General Statutes, as
amended and for the purpose of promoting the health, safety, morals, or general welfare of the
inhabitants of the City by lessening congestion in and around the streets; securing safety;
preventing the overcrowding of land; avoiding undue congestion; and facilitating the adequate
provision of transportation,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MONROE THAT TITLE XV,
CHAPTER 156 ZONING CODE OF THE CITY OF MONROE CODE OF ORDINANCES BE
AMENDED AS FOLLOWS:
Section 1. Amend §156.106 OFFICIAL ZONING MAP as follows:
Rezone the property along W. Roosevelt Boulevard further identified with parcel ID
number 09-264-003-01 from Conditional District "Monroe Crossing" to Conditional
District "Monroe Crossing Amendment IV".
Section 2. This Ordinance shall be effective upon adoption.
Adopted this 10al day of August, 2021.
Council Member McGee seconded the motion, which passed unanimously with the following
votes:
AYES: Council Members Anthony, Gordon, James, Keziah,
McGee, Mayor Pro Tcm Holloway and Mayor Kilgore
NAYS: None
D. Action — Ordinance Amending Code of Ordinances — Chapter 156, Section 156.98 titled
"Conditional Districts Established." Council Member Anthony moved to adopt Ordinance O-
(W 2021-44:
City Council Rcgular Mccung
August 1,2021
Page 137

ORDINANCE TO AMEND CITY OF MONROE CODE OF ORDINANCES
TITLE XV: LAND USES
CHAPTER 156: ZONING CODE
0-2021-44
Preamble
Pursuant to authority conferred by Chapter 160D-701 of the North Carolina General Statutes, as
amended and for the purpose of promoting the health, safety, morals, or general welfare of the
inhabitants of the City by lessening congestion in and around the streets; securing safety;
preventing the overcrowding of land; avoiding undue congestion; and facilitating the adequate
provision of transportation,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MONROE THAT TITLE XV,
/ CHAPTER 156 ZONING CODE OF THE CITY OF MONROE CODE OF ORDINANCES BE
�Ir AMENDED AS FOLLOWS:
Section 1. Amend §156.98 CONDITIONAL DISTRICTS ESTABLISHED as follows:
Conditional District (CD) "Monroe Crossing Amendment IV."
Section 2. This Ordinance shall be effective upon adoption.
Adopted this 10i' day of August, 2021.
Council Member James seconded the motion, which passed unanimously with the following votes:
`v AYES: Council Members Anthony, Gordon, James, Keziah,
McGee, Mayor Pro Tent Holloway and Mayor Kilgore
NAYS: None
Kenewal Application, 3tonmwmcr Engineer Loins Losmer aavisea mat me ury was currently
authorized to discharge stormwater from the City's municipal separate storm sewer system (MS4)
in accordance with discharge limitations, monitoring requirements and other conditions set forth
in the City's permit (MS4 permit No. NCS000482). Mr. Costner advised that to assure
[ consideration for continued coverage under the permit, the City must renew its National Pollutant
�r Discharge Elimination System (NPDES) Phase 11 St rainwater Permit with the North Carolina
Department of Environmental Quality (NCDEQ). As part of the NPDES Stonnwater Permit
renewal package, he advised that the City must also amend, as required, the existing Storm eider
Management Plan (SWMP). Mr. Costner advised that as a minimum, the SWMP and renewal
permit application must address the following six minimum measures: public education and
outreach on stomwater impacts; public involvement and outreach; illicit discharge detection and
elimination; construction site stonnwater runoff control; post -development stormwater
management in new development and redevelopment; and, pollution prevention/good
housekeeping for municipal operations.
Mr. Costner advised that Staff was expecting no major changes in the six minimum measures, only
minor nomenclature changes. He advised that the only changes made to the SWMP other than the
City Council Regular Meeting
August IQ 2021
Page 138

minor nomenclature changes was updating the responsible party contact list due to changes in
personnel.
Mr. Costner provided a summary of each measure:
• Public education and outreach on stormwater impacts: Continue to implement a public
education program to distribute educational material to the community or conduct
equivalent outreach activities about the impacts of stormwater discharge on the water
bodies and steps that the public can take to reduce pollutants in stormwater runoff.
• Public involvement and outreach: Continue to provide opportunities for the public to
participate in program development and implementation. This includes allowing the public
the opportunity to review and comment on the stormwater plan.
• Illicit discharge detection and elimination: Continue to implement and enforce the program
to detect and eliminate illicit discharges into the City's MS4. This includes dry weather
water quality sampling.
• Construction site stormwater runoff control: Continue to implement and enforce the City's
erosion and sedimentation control program to reduce pollutants in any stormwater runoff
to the City's MS4 from construction activities that result in a land disturbance.
• Post -development stormwater management in new development and redevelopment:
C., Continue to implement and enforce the City's post -construction stormwater program that
addresses stormwater runoff from new development and redevelopment projects. The
program must implement strategies, which include a combination of structural and/or non-
structural best management practices.
• Pollution prevention/good housekeeping for municipal operations: Continue to develop
and implement an operation and maintenance program that includes a training component
and has the ultimate goal of preventing or reducing pollutant runoff from the City's
municipal operations.
(W Mr. Costner advised that the due date for submitting the NPDES Phase 11 Stormwater Renewal
Permit Application and the Comprehensive Stormwater Management Program Report was August
23, 2021. Due to the cancellation of the July 20, 2021 Public Enterprise Committee Meeting, he
advised that the Chair had approved moving this matter forward under the Regular section of the
August 10, 2021 City Council Regular Agenda.
Mr. Costner advised that Staff recommended that Council authorize Staff to submit the NPDES
Phase Il Stormwater Renewal Permit Application and the Stomlwater Management Program
Report.
( Council Member Anthony moved to authorize Staff to submit the NPDES Phase 11 Stormwater
III+ Renewal Permit Application and the Stormwater Management Program Report. Mayor Pro Tem
Holloway seconded the motion, which passed unanimously with the following votes:
City Council Regular Matting
Augtut 10. 2021
Page 139

AYES: Council Members Anthony, Gordon, James, Keziah,
McGee, Mayor Pro Tern Holloway and Mayor Kilgore
NAYS: None
Item No. 20. Outside City Customer Service Water Request for 2003 Whitestore Road.
Water Resources Director Russ Colbath advised that Staff had received a request for outside City
water service from David Casper for the property located at 2003 Whitestore Road. Mr. Colbath
advised that the drinking water well serving the property had failed.
Mr. Colbath advised that all outside City service requests required the approval of both Council
and the Union County Board of Commissioner (UCBC) pursuant to City Ordinances and the Water
and Sewer Master Agreement with Union County. He advised that the UCBC approved this
�r request at their July 19, 2021 Meeting. Mr. Colbath advised that as a matter of policy, outside City
water and sewer customers paid double tap fees and double monthly customer base charges on
their City accounts.
Due to the timing and urgency of the request, Mr. Colbath advised that this item was coming to
Council as recommended by Public Enterprise Committee Chair with no Committee
recommendation.
Mr. Colbath advised that it was the recommendation of Staff that Council approve the request for
outside City water service to 2003 Whitestore Road.
Council Member Anthony inquired what the cost would be to the customer to connect to the City's
water system.
Mr. Colbath advised that a couple of years back, Staff standardized the capacity fee which was the
largest cost, would be the same for outside and inside customers. He advised that it would be
roughly $2,500.
Mr. Colbath advised that the actual tap fee which was the crew going out and running the copper
and the meter, et. was double the cost of the rate in the Fees Schedule for outside customers.
Council Member Anthony inquired if the person then became a City of Monroe utility customer.
Mr. Colbath advised that was correct and they would pay a monthly bill. He advised that the
outside customer would pay a double customer bast -charge per month and their usage charge was
based the same as a City resident.
Council Member Keziah moved to approve the request by David Casper for outside City water
service to 2003 Whitestore Road, Council Member Anthony seconded the motion, which passed
unanimously with the following votes:
♦r AYES: Council Members Anthony, Gordon, James, Keziah,
McGee, Mayor Pro Tem Holloway and Mayor Kilgore
City Council Regular Mewing
August 10, 2021
Page 140

NAYS: None
Item No. 21. Sidewalk Waiver Request for 2806 W. Roosevelt Boulevard. Engineering
Director Sarah McAllister advised that Staff received a request from Kevin Pulis, with the Tarr
Group, for waiver of the sidewalk requirement associated with their proposed site development at
2806 W. Roosevelt Boulevard. Ms. McAllister advised that reasons for the request cited a lack of
curb and gutter, drainage and no existing sidewalk in the vicinity. She advised that future
construction of a bulb -out as part of North Carolina Department of Transportation (NCDOT)
Project U-5764, widening of US 74, was also cited as a concern.
Ms. McAllister advised that the City of Monroe Standard Specifications and Detail Manual,
Section 02.02.06 Sidewalk Requirements, required sidewalk to be provided along existing arterial
and collector streets as a development requirement based on a list of streets identified in section
02.02.06 B. Development Requirements of the Manual. She advised that in 2018, in conjunction
with approval of the City of Monroe's participation in cost associated with pedestrian
enhancements for the US 74 widening project, the Manual was modified to require an eight-ft.
wide sidewalk along the north side of US 74. Therefore, Ms. McAllister advised that an eight-ft.
wide sidewalk was required along US 74 as part of the Tarr Group's site development.
Ms. McAllister advised that as proposed, the site development required approximately 396 linear
ft. of eight-ft. wide sidewalk along US Highway 74. She advised that the intent of the Sidewalk
Policy outlined in the Detail Manual was to allow new development to share in the placement of
sidewalk along major arterials and collector streets, providing for an alternative means of
transportation other than motor vehicle. Ms. McAllister advised that over time, this process would
allow sections to be completed. She advised that pedestrian friendliness correlated to the livability
of the community.
Ms. McAllister advised that NCDOT Project U-5764 would widen US Highway 74 from four lanes
to six lanes between Dickerson Boulevard (NC 200) and Rocky River Road. As part of the project,
she advised that an 8-ft. wide sidewalk would be installed along the north side of the roadway from
Secrest Short Cut Road to Fowler Secrest Road and a 10-ft. wide MUP would be installed along
the south side in the same area. Ms. McAllister advised that the completion of pedestrian
improvements along US 74 between Fowler Secrest Road and the western most corporate limits
would then be completed by in -fill development
Ms. McAllister advised that the inclusion of pedestrian facilities met the NCDOT Complete Streets
Policy to consider and incorporate several modes of transportation when building new projects or
making improvements to existing infrastructure. She advised that existing pedestrian facilities
were taken into consideration during the development of State Transportation Improvement
Program Projects and decreases the costs to the City for their completion.
Regarding the concern of the bulb -out configuration, Ms. McAllister advised that Staff had
encouraged coordination with NCDOT regarding the alignment of the required sidewalk. She
advised that the estimated costs by Staff for the sidewalk was less than $25,000.
Ca, Cuuneal Regular Moving
Au,,a 10,2021
Page141

Since a hardship was not present in meeting the Manual requirements, Ms. McAllister advised that
installation of the sidewalk was recommended by the Engineering Department to enhance the
transportation infrastructure to accommodate alternate modes of travel along US Highway 74. She
advised that this was also in keeping with the approval by Council on September 4, 2018 to
participate in pedestrian enhancements as part of the previously mentioned US Highway 74
Improvement Projects STIP Project U-5764 at an estimated cost of $360,000.
Due to the cancellation of the July 20, 2021 Public Enterprise Committee Meeting, Ms. McAllister
advised that the Chair had approved moving this matter forward under the Regular section of the
August 10, 2021 City Council Regular Agenda.
Ms. McAllister advised that Staff was recommending Council deny the waiver request and that
the applicant install the eight-ft. wide sidewalk per the requirements of the Standard Specifications
it and Detail Manual.
Mayor Kilgore inquired if other businesses in the area had sidewalks.
Ms. McAllister advised that they did not. She advised that there was a few but they were sporadic.
Mayor Kilgore inquired why this business should install sidewalk if the others did not have it.
Ms. McAllister advised that the intent was for developers to share in the cost of pedestrian
enhancements. She advised that as infill development came along and there were small gaps, the
City would connect it. Ms. McAllister advised that this was the intent of the Policy.
Mayor Kilgore advised that there was not any sidewalk close to the business.
Ms. McAllister advised that there were a few pieces of sidewalk along the road (Scooter's Coffee,
American Deli).
Council Member McGee inquired if NCDOT was going to come in and do a widening project and,
if so, were they going to install sidewalks during the project.
Ms. McAllister advised that in 2018, Council agreed for the City to participate in pedestrian
�r enhancements. She advised that if a sidewalk was there, NCDOT would replace it as part of their
project but if a sidewalk was not there, the City would be participating in the cost of the installation.
Council Member McGee inquired what the timeframe was for the enhancements.
Me. McAllister advised that she believed the project had been delayed until 2024 subject to their
budgeting and funding.
Mayor Pro Tom Holloway moved to approve the sidewalk waiver request for 2806 W. Roosevelt
Boulevard. Council Member Gordon seconded the motion, which passed unanimously with the
following votes:
City Council Regular Meeting
August 10, 2021
Page142

AYES: Council Members Anthony, Gordon, James, Keziah,
McGee, Mayor Pro Tom Holloway and Mayor Kilgore
NAYS: None
Mr. Dusty Wiederhold, developer, thanked Council for their consideration and approval of the
waiver request for sidewalk.
Item No. 22. Process to Recruit Permanent City Manager. Human Resources Director Debra
C. Reed advised that in speaking with the Mayor, Staff felt that this was the appropriate time to
bring before Council options in terms of recruitment for a permanent City Manager. Ms. Reed
advised that currently, the City had an Interim City Manager and Council could make a choice of
continuing with an Interim City Manager for a period of time or Council could continue with the
Interim City Manager and run parallel with a recruiting firm to allow them to perform a national
search and do assessments to find out how the qualifications fit. She advised that the Interim City
Manager was eligible to also apply for the permanent City Manager position.
Ms. Reed advised that should Council choose to move forward with a national search and use a
consultant, she advised that this process took about six months or more because of the assessment,
background check and notification time that the candidate would need to give to the permanent
employer.
Ms. Reed advised that in using a consultant, Staff would use the bid process for at least three
proposals from consultants to provide the cost of the process and the plan they offered.
Council Member Anthony inquired if Council could provide names for national firms to be
considered in the bid process.
Ms. Reed advised that Staff could request presentations from the firms.
Council Members Anthony and McGee advised that they liked the presentation suggestion.
City Attorney Shah -Khan clarified that there would be a Request for Proposals (RFP) process. He
advised that those proposals would come back. City Attorney Shah -Khan advised that if at the
time the RFPs were ready to go out and Council had a suggestion who should receive it in addition
to whomever the Human Resources Department was sending it out too, that would be the
appropriate time.
Ms. Reed advised that would narrow the options down before bringing the best consultants to
Council.
Mayor Pro Tem Holloway advised that Ms. Reed advised that in working with a consultant, the
process would take approximately six months and he felt this would provide time to work with the
Interim City Manager and was also during the election process.
City Council Regular Meeting
August IQ 2021
Page 143

Council Member Anthony moved to continue with the Interim City Manager and run parallel with
a recruiting firm to allow them to perform a national search and do assessments. Mayor Pro Tern
Holloway seconded the motion, which passed unanimously with the following votes:
AYES: Council Members Anthony, Gordon, James, Keziah,
McGee, Mayor Pro Tern Holloway and Mayor Kilgore
NAYS: None
318.11(a)(3) — Stephen M. Mull v. City of Monroe. Council Member Anthony move to go into
Closed Session pursuant to North Carolina General Statutes §143-318.11(a)(3) to prevent the
disclosure of information that is privileged or confidential pursuant to the law of this State or of
the United States, or not considered a public record within the meaning of Chapter 132 of the
IL General Statutes to preserve the attorney -client privilege between an attorney employed or retained
by the public body to discuss the case of Stephen M. Mull v. City of Monroe. Mayor Pro Tern
Holloway seconded the motion, which passed unanimously with the following votes:
AYES: Council Members Anthony, Gordon, James, Keziah,
McGee, Mayor Pro Tern Holloway and Mayor Kilgore
NAYS: None
Upon return from Closed Session, Council Member Anthony moved to return to Regular Session.
Council Member McGee seconded the motion, which passed unanimously with the following
votes:
AYES: Council Members Anthony, Holloway, Jordan, Keziah,
McGee, Mayor Pro Tern Anderson and Mayor Kilgore
NAYS: None
There being no further business, Council Member Anthony moved to adjourn the City Council
Regular Meeting of August 10, 2021 at 7:17 p.m. Mayor Pro Tern Holloway seconded the motion,
which passed unanimously with the following votes:
AYES: Council Members Anthony, Gordon, James, Keziah,
McGee, Mayor Pro Tern Holloway and Mayor Kilgore
NAYS: None
Attest:
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Bridget H. Robinsoq ity C cr
City CU1001 Rc
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