NCS000482_ENG 3372 InspecMunicipal Facilities 02 07 22_20220422

SOP No. ENG – 3372
Origination Date: xx-xx-xxxx
Revision Date:
Approved

Inspections and Evaluations of Municipal Sites

Purpose
To provide general oversight and procedures to reduce and/or prevent stormwater pollution from
municipal operations. The City carries out many operations that have the potential to impact water
quality.

Procedure
Inspections
1. The Stormwater Compliance Coordinator shall review and inspect the municipality owned facility
that has the potential to generating polluted stormwater runoff for compliance with the City’s
NPDES stormwater permit - Good Housekeeping measure.
2. City’s municipality owned facilities are placed into one of two categories (Major or Minor)
depending upon the amount of potential pollutant generated from the site.
3. The Stormwater Compliance Coordinator shall maintain record of inspections of City facilities in the
following:
• Excel spreadsheet for Major sites can be found I:\\Stormwater\\Stormwater Management
Program\\NPDES Phase II\\Six Measures\\Good Housekeeping\\Inspections\\Major facilities-
Score Card (Year) (year Score Card) for records of inspection.
• Excel Spreadsheet for Minor sites can be found I:\\Stormwater\\Stormwater Management
Program\\NPDES Phase II\\Six Measures\\Good Housekeeping\\Inspections\\Minor City
facilities (Minor Facilities Stormwater Report (YEAR)). In additional site inspection
information can be found: I:\\Stormwater\\Stormwater Management Program\\NPDES Phase
II\\Six Measures\\Good Housekeeping\\Inspections\\Minor City facilities (Attachment 2 –
Inpsec sheets) and (Att 2-2021)
4. The Stormwater Compliance Coordinator shall place a copy all the site inspections in the
municipality book. The Stormwater Compliance Coordinator shall keep the municipality notebooks
updated information for each inspection year.
Note: Each municipality site has an inspection spreadsheet with a separate tab for each year.

Major Municipal Operations
Major Municipal Facilities / Operations (significant) sites are inspected and evaluated annually in the
months of November and December of the calendar year. Major Facilities / Operations evaluated on a
Score Card System. The Score Card system are divided into several categories. The Score Card system
categories are listed below:
1. SWPPP – SWPPP onsite and up to date
2. Site Maintenance – Loose trash, leaks, dumpsters and parking swept
3. Outdoor Material Storage – storage piles or outdoor materials covered and protection of drains
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SOP No. ENG – 3372
Origination Date: xx-xx-xxxx
Revision Date:
Approved
4. Liquids and petroleum – Spill kits at fueling areas, fueling area covered, MSDS on hand,
Secondary containment for liquid storage of 55 gallon or more, Oil inventory and SPCC needed
for 1320 or more of oil storage.
5. Wash Areas – Wash area covered, detergent is environmentally friendly. Oil/Water separator
pumped every 6 months.
6. Illicit Discharges – Annual outfall inspection, written plan to eliminate illicit discharge with
schedule.
7. Outdoor activities – maintenance activities performed indoor or under cover.
8. Site Specific PM and SOP’s – Herbicide chemical application record
9. Training – No of employees trained and dates.
10. Site inspection Records – Weekly, monthly and semi-annual site inspection reports. Follow-up
on unsatisfactory inspections.
11. Stormwater Monitoring Records – Dates of every 6 month inspections.
12. Spills and Leaks – list of spills. Drip pan on site. Spill kits are adequate and in strategic locations.
13. Site Impact – pavement condition, outfall condition and signs of erosion onsite
14. Structural Stormwater Control Measures – records inspections of SCM onsite.
15. Bonus Points – outfalls signs, spill kits labeled, roof over secondary containment, site map
posted, stormwater education poster posted at facility, recycling wash water and rain gauge
onsite.

Score Card System is scored by using: A: 90 – 100 with points being 4
B: 80 – 90 with points being 3
C: 70 – 80 with points being 2
D: 60 – 70 with points being 1
F: <60 with no points
The points are an overall average. Those that score A, receives the Rain Drop Award. This is recognized
with a congratulations email from the City Manager and a printed Award mailed to the department to
display.

Major sites include but not limited to:
Streets Division Energy Services
Monroe Country Club Landscape Maintenance Facility
Operations Center Charlotte-Monroe Executive Airport
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SOP No. ENG – 3372
Origination Date: xx-xx-xxxx
Revision Date:
Approved
Fire Stations 1, 2, 3, 4 and 5 Water Treatment Plant
Fire Training Center Wastewater Treatment Plant
Monroe Aquatics and Fitness Center

Procedure for Inspection of Major City’s Facilities:
1. All major city facility inspection shall be perform during the months of November and December of each
year.
2. The Stormwater Compliance Coordinator will send out an email notification to each department
representatives to schedule site visits. In the email notification, the Stormwater Compliance Coordinator
shall request documentation from each department. The documentation shall include but not limits self-
inspection forms, training sign in sheet, outfall inspection, etc.
3. Once the department representative has responded to Stormwater Compliance Coordinator’s emails,
Stormwater Compliance Coordinator shall schedule a visit with each department facilities.
4. The Stormwater Compliance Coordinator shall inspect the City facility to determine if the facility site has is
in compliance with the City’s good housekeeping practices. The Stormwater Compliance Coordinator shall
take photos during the visits to show issues or correction from last year’s visit
5. After inspecting the city facility, the Stormwater Compliance Coordinator shall score the site based on
criteria listed above by completing a score card. Each scoring lines is added by giving a score card average.
6. The Stormwater Compliance Coordinator shall prepare a site inspection memo by the end of January. The
site memo shall include score card results, site inspection findings, and timeline to correction issues.
7. The Stormwater Compliance Coordinator shall submit the site memo to the Stormwater Engineer their
review. The Stormwater Engineer shall complete their review within 10 days.
8. The Stormwater Engineer shall submit their comments to the Stormwater Compliance Coordinator to
address.
9. After the Stormwater Engineer’s comments have been address, the Stormwater Compliance Coordinator
shall submit the site memo to the Director of Engineering reviews. The Engineer Director shall complete
their complete review within 10 days.
10. The Engineer Director shall submit their comments to the Stormwater Compliance Coordinator to address.
11. After the Engineering Director has approved the site inspection memo, an email is sent each departments
that include the site memo. Stormwater Compliance Coordinator sends out an email to each department
with their score and a Rain Drop award to those with a score ”A” (90 and above).
Ranking procedure for minor sites
The purpose of the ranking system is to prioritize the minor sites in order to schedule inspection frequencies at
intervals that match priority sites. Where higher ranked (Good to Excellent) sites can be inspected less
frequently, and lower ranked sites (Poor and Needs Improvement) a have a higher priority and are to be
inspected more frequently.
Ranking shall be as follows:
 1 – Poor
 2 – Needs improvement
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SOP No. ENG – 3372
Origination Date: xx-xx-xxxx
Revision Date:
Approved
 3 – Satisfactory
 4 – Good
 5- Excellent

Minor sites include: 12 Park and Rec Sites, 15 Parking lots, 6 Electric sub stations, 2 Gas facilities, 6 Water
Tanks, 18 Sewer Pump Stations and 9 Miscellaneous Facilities (boathouses, cemeteries, shooting ranges and
police substations). The site visits are recorded in a Minor Site Report and Action Plan for each year. It
includes improvements to be made at each site with photos. Minor sites are inspected during month of July,
August and September.
Files
Inspection Sheet files:
I:\\Stormwater\\Stormwater Management Program\\NPDES Phase II\\Six Measures\\Good
Housekeeping\\Inspections\\Major facilities- Score Card
Procedure for Minor Sites Inspection
1. All minor site inspection shall be performed during the month of July and August of each year.
2. The Stormwater Compliance Coordinator shall determine which minor site shall be inspection prior
year score and inspection schedule. The schedule is located in the I:\\Stormwater\\Stormwater
Management Program\\NPDES Phase II\\Six Measures\\Good Housekeeping\\Inspections\\Minor City
facilities (YEAR) (Att2-YEAR). The minor sites shall be inspected during the months of July, August and
September.
3. Prior to inspecting minor sites, the Stormwater Compliance Coordinator shall review list of sites that
are inspected every 5 years and the sites that have been inspected recently. Determine which site is
ready for updated inspection.
4. The Stormwater Compliance Coordinator or his/her designee shall inspect the minor site. The site
inspection shall include finding and photos. When inspecting site, review questions for sites on each
report regarding site conditions.
5. After all the site inspections are complete, the Stormwater Compliance Coordinator shall prepare a
Minor Facilities Stormwater Report and Action Plan. When preparing memo, include photos of the
sites inspected, items to be addressed and their score based on the results of the site visit. The score
each questions based on:
a. 1 – Poor
b. 2 – Needs Improvement
c. 3 – Satisfactory
d. 4 – Good
e. 5 – Excellent
6. The Stormwater Compliance Coordinator shall submit the Minor Facilities Stormwater Report to the
Stormwater Engineer at the end of September for their review. The Stormwater Engineer shall
complete their review within 10 days.
7. The Stormwater Engineer shall submit their comments to the Stormwater Compliance Coordinator to
address.
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SOP No. ENG – 3372
Origination Date: xx-xx-xxxx
Revision Date:
Approved
8. After the Stormwater Engineer’s comments have been address, the Stormwater Compliance
Coordinator shall submit the Minor Facilities Stormwater Report to the Director of Engineering
reviews. The Engineer Director shall complete their complete review within 10 days.
9. The Engineer Director shall submit their comments to the Stormwater Compliance Coordinator to
address.
10. The Stormwater Compliance Coordinator shall send an email to each department regarding the site
inspection findings. The email shall include a Minor Facilities Stormwater Report and Action Plan.
11. Excel inspection Sheets for each site are to be filed are to be in one folder located in the
I:\\Stormwater\\Stormwater Management Program\\NPDES Phase II\\Six Measures\\Good
Housekeeping\\Inspections\\Minor City facilities (YEAR) (Att2-YEAR)
12. Summary Sheet
A separate excel summary sheet will list:
a. Sites
b. Date of inspection
c. Resulting rating
d. Recommended inspection frequency

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