HomeMy WebLinkAboutWQCS00376_Compliance Evaluation Inspection_20220419Compliance Inspection Report
Permit: WQCS00376 Effective: 12/02/15 Expiration: 12/01/23 Owner : Yadkin Valley Sewer Authority
SOC: Effective: Expiration: Facility: Yadkin Valley Sewer Authority WWTP
County: Surry 500 NC Hwy 268 W
Region: Winston-Salem
Contact Person: Benjamin B Thomas
Directions to Facility:
System Classifications: CS2,
Primary ORC: Alvin Wayne Hayes
Secondary ORC(s):
Alvin Rossevelt Wilmoth
Robert Clifton Smith
On -Site Representative(s):
Related Permits:
Elkin NC 28621
Title: Phone: 828-433-5661
Certification: 1001582 Phone: 336-835-9819
1007798
1007813
NC0020567 Yadkin Valley Sewer Authority - Yadkin Valley Sewer Authority WWTP
Inspection Date: 04/19/2022
Entry Time 10:OOAM Exit Time: 12:30PM
336-835-9819
336-835-9819
Primary Inspector: Patricia Lowery Phone: 336-776-9691
Secondary Inspector(s):
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Collection system management and operation
Facility Status: Compliant ❑ Not Compliant
Question Areas:
▪ Miscellaneous Questions
▪ Capital Improvement Plan
▪ Inspections
▪ Lines
(See attachment summary)
▪ General
▪ Map
▪ Spill Response Plan
▪ Pump Stations
▪ Sewer & FOG Ordinances
▪ Reporting Requirements
▪ Spills
Page 1 of 11
Permit: WQCS00376 Owner - Facility: Yadkin Valley Sewer Authority
Inspection Date: 04/19/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
Tricia Lowery of the NC Division of Water Resources, Winston-Salem Regional Office conducted a compliance evaluation
inspection of Yadkin Valley Sewer Authority collection system on 4/19/2022. Alvin Hayes (ORC), Robert Smith and Alvin
Wilmoth (BORCs) were present for the inspection. Results of the inspection are summarized in the following paragraphs:
SECTION III, PERMIT PART I: PERFORMANCE STANDARDS
Part I, Paragraph 2, requires the wastewater collection system shall be effectively managed, maintained and operated at all
times.
Observations: The collection system is very well maintained, managed, and operated. Excellent program. Very detailed,
organized, and comprehensive records are maintained by Control Authority.
Compliance Status: Compliant
Part I, Paragraph 3, the Permittee shall establish an effective sewer use ordinance (SUO).
Observations: The SUO is very thorough and comprehensive. It is effectively enforced with proper documentation.
Compliance Status: Compliant
Part I, Paragraph 4, requires the Permittee shall develop and implement an educational fats, oils and grease program and an
enforceable fats, oils and grease program for non-residential users.
Observations: FOG program is excellent. Educational materials are distributed 2x year in utility bills, in addition to being
placed on website and social media page. Periodically throughout the year, personnel attend community events and visits
local schools to educate the public concerning FOG. At community and school events, personnel dispense several
educational and informational items (ie: tshirts, pamphets, pencils, frisbees, umbrellas, etc) to engage the community in
grease control efforts. Non-residential users are inspected frequently. Inspections and any enforcement actions are
documented.
Compliance Status: Compliant
Part I, Paragraph 5, requires the Permittee shall adopt and implement a Capital Improvement Plan (CIP) to designate fundinc
for reinvestment into the wastewater collection system infrastructure.
Observations: CIP is exclusive to wastewater operations and extends to the year 2031. Detailed and comprehensive.
Compliance Status: Compliant
Part I, Paragraph 6 requires there be no overflow or bypass structures within the system and if any are discovered that they
be immediately eliminated.
Observations: No overflow or bypass structures within the system. If they are discovered, it will dealt with urgency and
eliminated.
Compliance Status: Compliant
Part I, Paragraph 7 requires the Permittee maintain a contingency plan for pump failure at each pump station.
Observations: Contingency plans are laminated and placed at each pump station. Additionally, the contingency plans are
kept in facility vehicles with a master copy in main logbook located at facility.
Compliance Status: Compliant
Part I, Paragraph 8 requires each pump station shall be clearly and conspicuously posted with a pump station identifier and
an emergency contact telephone number at which an individual who can initiate or perform emergency service for the
wastewater collection system 24 hours per day, seven days per week can be contacted.
Observations: Pumps stations inspected are clearly mark with appropriate signs with all pertinent information visible.
Compliance Status: Compliant
Part I, Paragraph 9 requires pump station sites, equipment and components shall have restricted access, as per 15A NCAC
02T .305(h)(4).
Observations: Pumps station are secured with chain -link fence (-8-10 ft high) with secured/padlocked gate door. Fences
Page 2 of 11
Permit: WQCS00376 Owner - Facility: Yadkin Valley Sewer Authority
Inspection Date: 04/19/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
are in good condition with no obvious damage or dilapidation.
Compliance Status: Compliant
Part I, Paragraph 10 requires pump stations that do not employ an automatic polling feature (i.e. routine contact with pump
stations from a central location to check operational status of the communication system) shall have both audible and visual
high water alarms.
Observations: Pump stations employ either an auto dialer or SCADA system (majority are SCADA). All have audible and
visual high water alarms. Of the pump stations inspected, alarms were tested and found to be in good working order.
Compliance Status: Compliant
Part I, Paragraph 11 requires that for all newly constructed, modified and rehabilitated pump stations, all equipment and
components shall be sealed within a corrosion -resistant coating or encasement to the extent practicable and equivalent to
the minimum design criteria unless the permittee can demonstrate it is not practicable or another form of corrosion
resistance is employed.
Observations: Currently, plans to update Regional pump station will seek corrosion -resistant coatings or encasement.
Facility will inform contractor (during bids) this is a requirement of regulations.
Compliance Status: Compliant
SECTION IV, PERMIT PART II: OPERATION AND MAINTENANCE REQUIREMENTS
Part II, Paragraph 1 requires the Permittee shall designate and employ a certified operator to be in responsible charge (ORC;
and one or more certified operator(s) to be back-up ORC(s) of the facilities in accordance with 15A NCAC 8G .0201. The
ORC shall visit the system within 24 hours of knowledge of a bypass, spill, or overflow of wastewater from the system,
unless visited by the Back -Up ORC, and shall comply with all other conditions of 15A NCAC 8G .0204.
Observations: Review of spill response plan is thorough with records indicating appropriate personnel visits any
SSO/overflow/bypass in a timely manner and within regulations. Currently Mr. Hayes is ORC and is transitioning into
retirement. Robert Smith and Alvin Wilmoth is currently being trained in ORC duties. When Mr. Hayes fully retires,
appropriate designation/resignation forms will be completed and immediately sent to DEQ.
Compliance Status: Compliant
Part II, Paragraph 2 requires the Permittee shall develop and adhere to a schedule for reviewing all inspection, maintenance,
operational and complaint logs.
Observations: All logs are reviewed by supervisory personnel. Currently, a program to document the log reviews is being
constructed and will be implemented upon completion.
Compliance Status: Compliant
Part II, Paragraph 3 requires the Permittee shall develop and adhere to a schedule for testing emergency and standby
equipment.
Observations: Documentation reviewed during inspection and interview with personnel indicates all emergency/standby
equipment is being tested properly at regular intervals.
Compliance Status: Compliant
Part II, Paragraph 4 requires the Permittee shall develop and implement a routine pump station inspection and maintenance
program, which shall include, but not be limited to, the following maintenance activities:
a. Cleaning and removing debris from the pump station structure, outside perimeter, and wet well;
b. Inspecting and exercising all valves;
c. Inspecting and lubricating pumps and other mechanical equipment according to the manufacturer's recommendations;
and
d. Verifying the proper operation of the alarms, telemetry system and auxiliary equipment.
Observations: Pump stations are inspected twice weekly with testing of alarms weekly. All requirements and details are
Page 3 of 11
Permit: WQCS00376 Owner - Facility: Yadkin Valley Sewer Authority
Inspection Date: 04/19/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
documented in pump stations logs.
Compliance Status: Compliant
Part II, Paragraph 5 requires for each pump station without pump reliability (i.e. simplex pump stations serving more than a
single building or pump stations not capable of pumping at a rate of 2.5 times the average daily flow rate with the largest
pump out of service), at least one fully operational spare pump capable of pumping peak flow shall be maintained on hand.
Observations: NA
Compliance Status: NA
Part II, Paragraph 6 requires the Permittee shall maintain on hand at least two percent of the number of pumps installed, but
no less than two pumps, that discharge to a pressure sewer and serve a single building, unless the Permittee has the ability
to purchase and install a replacement pump within 24 hours of first knowledge of the simplex pump failure or within the
storage capacity provided in any sewer line extension permit.
Observations: NA
Compliance Status: NA
Part II, Paragraph 7 requires that rights -of -way and/or easements shall be properly maintained to allow accessibility to the
wastewater collection system.
Observations: Review of logs indicate all proper maintenance is being conducted to right-of-ways/easements. Inspection of
areas confirm proper maintenance.
Compliance Status: Compliant
Part II, Paragraph 8 requires the Permittee assess cleaning needs, and develop and implement a program for appropriately
cleaning at least 10 percent of the wastewater collection system each year.
Observations: Review of cleaning logs confirm 10% of collection system is cleaned yearly. The system is approximately 88
miles (464,640 ft / 10%=46,464). The facility has met and exceeded 10% annually as 50,359 ft cleaned in 2021. Standing
rule of at least 10 miles per year is implemented in plans.
Compliance Status: Compliant
Part II, Paragraph 9 requires adequate measures shall be taken to contain and properly dispose of materials associated with
SSOs. The Permittee shall maintain a Response Action Plan that addresses the following minimum items:
a. Contact phone numbers for 24-hour response, including weekends and holidays;
b. Response time;
c. Equipment list and spare parts inventory;
d. Access to cleaning equipment;
e. Access to construction crews, contractors and/or engineers;
f. Source(s) of emergency funds;
g. Site sanitation and clean up materials; and
h. Post-SSO assessment.
Observations: Response Action Plan is very detailed and comprehensive. Inspector found no issues.
Compliance Status: Compliant
Part II, Paragraph 10 requires the Permittee, or their authorized representative, shall conduct an on -site evaluation for all
SSOs as soon as possible, but no more than two hours after first knowledge of the SSO.
Observations: Documentation reviewed during inspection confirms all SSO evaluations are conducted appropriately and
within regulations.
Compliance Status: Compliant
Part II, Paragraph 11 requires the Permittee, in the event of an SSO or blockage within the wastewater collection system, to
restore the system operation, remove visible solids and paper, sanitize any ground area and restore the surroundings.
Observations: Facility keeps excellent records of all SSOs or line issues detailing operations of clean ups and restoration of
Page 4 of 11
Permit: WQCS00376 Owner - Facility: Yadkin Valley Sewer Authority
Inspection Date: 04/19/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
system.
Compliance Status: Compliant
SECTION V, PERMIT PART III: RECORDS
Part III, Paragraph 1 requires that records be maintained to document compliance with Conditions I (4), 11(2) - 11(4), 11(7) - 11(8)
IV(3) and V(1) -V(4). Records shall be kept on file for a minimum of three years.
Observations: All documentation is kept and stored on site for a minimum of 3 years.
Compliance Status: Compliant
Part III, Paragraph 2 requires the Permittee shall maintain adequate records pertaining to SSOs, and complaints for a
minimum of three years. These records shall include, but are not limited to, the following information:
a. Date of SSO or complaint;
b. Volume of wastewater released as a result of the SSO and/or nature of complaint;
c. Location of the SSO and/or complaint;
d. Estimated duration of the SSO;
e. Individual from the Division who was informed about the SSO and/or complaint, when applicable;
f. Final destination of the SSO;
g. Corrective actions;
h. Known environmental/human health impacts resulting from the SSO; and
i. How the SSO was discovered.
Observations: Facility has maintained all complete documentation pertaining to SSOs and complaints dating back 3+ years.
Compliance Status: Compliant
Part III, Paragraph 3 requires the Permittee shall maintain an up-to-date, accurate, comprehensive map of its wastewater
collection system. The comprehensive map shall include, but is not limited to: pipe size, pipe material, pipe location, flow
direction, approximate pipe age, number of active service taps, and each pump station identification, location and capacity.
Observations: Facility utilizes both physical and GIS mapping system. Currently working to transfer all map parameters to
GIS and to implement GIS to use with personnel phones/tablets. All parameters of mapping requirements are covered
between the physical and GIS mapping system.
Compliance Status: Compliant
Part III, Paragraph 4 requires the Permittee shall maintain records of all of the modifications and extensions to the collection
system permitted herein. The Permittee shall maintain a copy of the construction record drawings and specifications for
modifications/extensions to the wastewater collection system for the life of the modification/extension. Information
concerning the extension shall be incorporated into the map of the wastewater collection system within one year of the
completion of construction. The system description contained within this permit shall be updated to include this
modification/extension information upon permit renewal.
Observations: Records are in order.
Compliance Status: Compliant
SECTION VI, PERMIT PART IV: MONITORING AND REPORTING REQUIREMENTS
Part IV, Paragraph 1 requires any monitoring (including, but not necessarily limited to, wastewater flow, groundwater,
surface water, soil or plant tissue analyses) deemed necessary by the Division to ensure surface water and groundwater
protection will be established, and an acceptable sampling and reporting schedule shall be followed.
Observations: All reporting, sampling and testing requirements are being conducted appropriately. Inspector found no
issues.
Compliance Status: Compliant
Page 5 of 11
Permit: WQCS00376 Owner - Facility: Yadkin Valley Sewer Authority
Inspection Date: 04/19/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Part IV, Paragraph 2 requires the Permittee shall verbally report to a Division of Water Resources staff member at the
Winston-Salem Regional Office as soon as possible but in no case more than 24 hours following the occurrence or first
knowledge of the occurrence of either of the following:
a. Any SSO and/or spill over 1,000 gallons; or
b. Any SSO and/or spill, regardless of volume, that reaches surface water.
Observations: All SSOs are reported in timely manner with regards to regulations. SSOs are called in immediately upon
discovery. Documentation is kept of all timelines regarding SSO reporting and remediation efforts.
Compliance Status: Compliant
Part IV, Paragraph 3 requires
Page 6 of 11
Permit: WQCS00376 Owner - Facility: Yadkin Valley Sewer Authority
Inspection Date: 04/19/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
General
Is there a properly designated primary ORC and at least one back-up of proper grade?
Are logs being reviewed by the system management or owner on a regular basis?
# What is that frequency?
# Are there any issues being addressed currently or any in the planning stages?
Is there a specific pump failure plan available for all pump stations?
Does plan indicate if pump parts/new pumps are in spare parts/equipment inventory?
Are new/significantly upgraded pump stations equipped with anti -corrosion materials?
Does the permittee have a copy of their permit?
# Is permit expiring within the next 6 months?
If Yes, has the Permittee applied for renewal?
Yes No NA NE
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Weekly to Monthly
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Comment: Logs are reviewed by supervisor frequently, they are working on a system to have supervisory
sign -off on logs.
No issues currently being addressed, however there are a couple of projects: 1. Eliminating
Dutchman Creek PS; 2. Upgrading Regional PS (electronics upgrade)
Permit expires 12/1/2023.
Currently Alvin Hayes is ORC. He is in transistion to retirement and is training Robert Smith
and Alvin Wilmoth to take over as ORC/BORC after retirement. When Mr. Hayes leaves,
proper ORC designation/resignation forms will be sent to DEQ.
Sewer and FOG Ordinances
Is Sewer Use Ordinance (SUO) or other Legal Authority available?
Does it appear that the Sewer Use Ordinance is enforced?
Is there a Grease Control Program that legally requires grease control devices?
What is the standard grease trap cleaning requirement in the FOG ordinance?
Is Grease Control Program enforced via periodic inspections/records review?
Is action taken against violators?
# Have satellite systems adopted an equivalent or more stringent ordinance?
Is grease/sewer education program documented with req'd customer distribution?
# Are other types of education tools used like websites, booths, special meetings, etc?
If Yes, what are they? (This can reduce mailing to annual.)
FOG education is mailed out 2x year with utility bills, in addition to: placed on website and social media.
Several times throughout the year, the control authority engages in community festivals and visits schools to
educate about FOG. Facility keeps a detailed log of all events attended and the educational material they
distribute. Inspector notes this is an excellent FOG program.
Yes No NA NE
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Every 60 days.
Can be modified to
each user if
substantial data
can prove it can
be pumped less
frequent. Must
have data to
prove.
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Page 7 of 11
Permit: WQCS00376 Owner - Facility: Yadkin Valley Sewer Authority
Inspection Date: 04/19/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Comment: Records are kept of all grease program enforcements: actions taken and penalty collection.
Inspections are conducted and documented on an ongoing basis throughout the year.
Capital Improvement Plan
Has a Capital (CIP) or System Improvement Plan been developed and adopted?
Is it designated for wastewater only or does it have a dedicated section?
Does CIP cover three to five year period of earmarked improvements?
Does CIP include description of project area?
Does CIP include description of existing facilities?
Does CIP include known deficiencies?
Does CIP include forecasted future needs?
Yes No NA NE
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Comment: CIP adopted 6/8/2021 and covers until 2031. CIP is very detailed, comprehensive and
exclusive to wastewater operations.
Map
Is there a overall sewer system map?
Does the map include:
Pipe Type (GS/FM)
Pipe sizes
Pipe materials (PVC, DIP, etc)
Pipe location
Flow direction
Approximate pipe age
Pump station ID, location and capacity
# Force main air release valve location & type
# Location of satellite connections
Is the map being updated for changes/additions within 1 year of activation?
Yes No NA NE
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Comment: Facility utilizes both physical and GIS mapping system. Currently working to update all map
details into GIS and evolve to have GIS program on phones/tablets
Reporting Requirements
# Have there been any sewer spills in the past 3 years?
If Yes, were they reported to the Division if meeting the reportable criteria?
If applicable, is there documentation of press releases and public notices issued?
Is an Annual Wastewater Performance Report being filed with the Division, if required?
Is the report being made available to all its sewer customers?
# How is it being made available?
Yes No NA NE
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Published in local
newspapers and
posted in facility
lobby. Future
plans to post on
website.
Page 8 of 11
Permit: WQCS00376 Owner - Facility: Yadkin Valley Sewer Authority
Inspection Date: 04/19/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Comment: They had 5 reportable spills in 2021. 4 out of 5 were minor spills (<300 gallons) and 1 major
(27,000 gals). Public noticed was published and all documentation of spills are in order.
Proper protocol executed in reporting SSOs.
Inspections Yes No NA NE
Are adequate maintenance records maintained? • ❑ ❑ ❑
Are pump stations being inspected at the required frequency? • ❑ ❑ ❑
# Is at least one complete functionality test conducted weekly per pump station? • ❑ ❑ ❑
Is there a system or plan in place to observe the entire system annually? • ❑ ❑ ❑
Is the annual inspection documented? • ❑ ❑ ❑
# Does the system have any high -priority lines/locations? • ❑ ❑ ❑
Are inspections of HPL documented at least every 6 months? • ❑ ❑ ❑
Are new lines being added to the HPL list when found or created? • ❑ ❑ ❑
Comment: Pump stations are being inspected 2x week (bi-weekly) with proper documentation.
Functionality tests are performed weekly. The annual inspection is conducted and
documented.
Several HPLs in system. They are inspected every 6 months with detailed documentation of
inspections.
Spill Response Action Plan
Is a Spill Response Action Plan available?
Is a Spill Response Action Plan available for all personnel?
Does the plan include:
24-hour contact numbers
Response time
Equipment list and spare parts inventory
Access to cleaning equipment
Access to construction crews, contractors, and/or engineers
Source of emergency funds
Site sanitation and cleanup materials
Post-overflow/spill assessment
Does the Permittee appear to respond within 2 hours of first knowledge of a spill?
Comment: Spill response plan was revised 4/4/2020 and in good order. Very comprehensive and
detailed.
Spills
Is system free of known points of bypass?
If No, describe type of bypass and location
Are all spills or sewer related issues/complaints documented?
# Are there repeated overflows/problems (2 or more in 12 months) at same location?
# If Yes, is there a corrective action plan?
Yes No NA NE
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Yes No NA NE
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Page 9 of 11
Permit: WQCS00376 Owner - Facility: Yadkin Valley Sewer Authority
Inspection Date: 04/19/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Comment: Regional pump station had some issues near outfalls. One manhole would flood during
significant rain events. To remedy this, they raised the manhole and has had no issues since.
Lines/Right-of-Ways/Aerial Lines
Please list the Lines/Right of Ways/Aerial Lines Inspected:
1. Candlewyck
2. Line over Big Elkin
Are right-of-ways/easements maintained for full width for access by staff/equipment?
If No, give details on temporary access:
Is maintenance documented? • ❑ ❑ ❑
Are gravity sewer cleaning records available? • ❑ ❑ ❑
Has at least 10% of lines older than 5 yrs been cleaned annually? • ❑ ❑ ❑
Were all areas/lines inspected free of issues? • ❑ ❑ ❑
Comment: HPL's are in good order, inspected and maintained properly.
Collection system is approximately 85-88 miles long, to which 10 miles (50,359 ft documented)
are cleaned annually with detailed documentation.
Pump Stations
Please list the Pump Stations Inspected:
1. Candlewyck
2. Memorial Park
# Number of duplex or larger pump stations in system
# Number of vacuum stations in system
# Number of simplex pump stations in system
# Number of simplex pump stations in system serving more than one building
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed?
# A simple one-way telemetry/communication system (auto -dialer) installed?
For pump stations inspected:
Are they secure with restricted access?
Were they free of by-pass structures/pipes?
Were wet wells free of excessive grease/debris?
# Do they all have telemetry installed?
Is the communication system functional?
Is a 24-hour notification sign posted ?
Does the sign include:
Owner Name?
Pump station identifier?
# Address?
Instructions for notification?
Yes No NA NE
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Yes No NA NE
27
0
0
0
15
12
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Page 10 of 11
Permit: WQCS00376 Owner - Facility: Yadkin Valley Sewer Authority
Inspection Date: 04/19/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
24-hour emergency contact numbers?
Are audio and visual alarms present?
Are audio and visual alarms operable?
# Is there a backup generator or bypass pump connected?
If tested during inspection, did it function properly?
Is the back-up system tested at least bi-annually under normal operating conditions?
# Does it have a dedicated connection for a portable generator?
# Is the owner relying on portable units in the event of a power outage?
# If Yes, is there a distribution plan?
If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan?
Resources lists units available/storage location, and dedicated staff and vehicles to distribute and execute
generators to pump stations that have portable generator hookups.
Permanent generators are inspected weekly and tested.
# Does Permittee have the approved percentage of replacement simplex pumps?
Is recordkeeping of pump station inspection and maintenance program adequate?
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal?
Inspecting and exercising all valves?
Inspecting and lubricating pumps and other equipment?
Inspecting alarms, telemetry and auxiliary equipment?
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Comment: Pump contingency plans are posted at each pumps station. Additionally, contingency plans
are stored in each personnel vehicle and in master log.
Both visual and audible alarms were tested during inspection (float lift and test button) and in
good working order. Log maintenance / inspection books are kept at each pump station.
Master log of pump station inspections are kept at main facility. Logs are detailed and
comprehensive.
Page 11 of 11