WQCSD0259_Compliance Evaluation Inspection_20220224

R.OY COOPER.
Governor
ELIZABETH S. BISER
Secretary
S. DANIEL SMITH
Director
Bermuda Run Collection System
Attn: H. Lee Rollins, Town Manager
120 Kinderton Blvd., Suite 100
Bermuda Run, NC 27006
NORTH CAROLINA
Environmental Quality
March 2, 2022
SUBJECT: Compliance Evaluation Inspection
Bermuda Run Collection System, WQCSD0259
Davie County
Dear Mr. Lee Rollins:
Tricia Lowery, of the NC Division of Water Resources (DWR), Winston-Salem Regional Office (WSRO), visited
the Bermuda Run Collection System on February 24, 2022, to perform a Compliance Evaluation Inspection (CEI).
The assistance and cooperation of Nick Slogick was greatly appreciated. Details of the inspection are recorded on the
attached EPA Water Compliance Inspection Report.
You are reminded that, in accordance with NC General Statute 143-215.6A, failure to comply with all
conditions of the permit subjects the City to civil penalties not to exceed $25,000.00 per violation, per day.
If you have any questions or require further assistance, please contact Tricia Lowery by phone at 336-776-
9691, or by email at [e-mail] . You may also contact me by phone at 336-776-9700, or by email at
[e-mail].
Sincerely,
1- DocuSiiggned by:<
t__ l . cin,ac.r.
145B49E225C94EA...
Lon T. Snider, Regional Supervisor
Water Quality Regional Operations Section
Winston-Salem Regional Office
Division of Water Resources, NCDEQ
Attachments:
1. EPA Water Compliance Inspection Report
cc: LaserFiche
NORTH
D E
Department of Dnimumom.i au.i`
North Carolina Department of Environmental Quality Division of Water Resources
Winston-Salem Regional Office 450 West Hanes Mill Road, Suite 300 I Winston-Salem, North Carolina 27105
336.776.9800

Compliance Inspection Report
Permit: WQCSD0259 Effective: 03/01/00 Expiration:
SOC: Effective: Expiration:
County: Davie
Region: Winston-Salem
Contact Person: Lee Rollins
Directions to Facility:
Owner : Town of Bermuda Run
Facility: Bermuda Run Collection System
Title: Town Manager Phone: [phone]
System Classifications:
Primary ORC: Certification: Phone:
Secondary ORC(s):
On -Site Representative(s):
Related Permits:
Inspection Date: 02/24/2022
Entry Time 10:OOAM Exit Time: 12:OOPM
Primary Inspector: Patricia Lowery Phone: [phone]
Secondary Inspector(s):
Reason for Inspection: Routine Inspection Type: Collection System Inspect Non Sampling
Permit Inspection Type: Deemed permitted collection system management and operation
Facility Status: Compliant ❑ Not Compliant
Question Areas:
▪ Miscellaneous Questions
II Spills/Response Plan
▪ Pump Stations
(See attachment summary)
▪ General
▪ Inspections
▪ Grease Control
▪ Lines
Page 1 of 7

Permit: WQCSD0259 Owner - Facility:Town of Bermuda Run
Inspection Date: 02/24/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Inspection Summary:
Tricia Lowery of the NC Division of Water Resources, Winston-Salem Regional Office conducted a compliance evaluation
inspection of Bermuda Run collection system (WQCSD0259) on February 24, 2022 . Nick Slogick was present for the
inspection. Results of the inspection are summarized in the following paragraphs:
15A NCAC 02T .0403 Permitting By Regulation
(a)(1) The collection system shall be effectively maintained and operated at all times to prevent discharge to land or surface
waters and to prevent any contravention of groundwater standards or surface water standards.
Observations: The collection system is very well maintained.
Compliant: Compliant
(a)(2) A map of the collection system shall have been developed and shall be maintained.
Observations: Map displays entire collections system. However, it only reveals pipe location and size, in addition to pump
station location. Map does not have information on pipe material, age, and flow direction. Maps need to be updated to
contain this information.
Complaint: Non -compliant
(a)(3) An operation and maintenance plan, including pump station inspection frequency, preventative maintenance schedule,
spare parts inventory, and overflow response shall have been developed and implemented.
Observations: The O&M and spill response plan is very comprehensive and complies with the regulatory standards.
Compliant: Compliant
(a)(4) Pump stations that are not connected to telemetry system shall be inspected by the permittee or its representative
every day, 365 days per year, unless the permittee demonstrates that the daily inspections are not necessary because the
pump station has sufficient storage capacity, above the elevation at which the pump activates, to justify a longer inspection
interval. In no case shall the inspection interval exceed seven days. Pump stations that are connected to a telemetry
system shall be inspected once per week.
Observations: All pump stations are telemetry -based systems (3 — radio/2-dial up). They are inspected at weekly with
detailed records kept of any service, inspection, testing and maintenance.
Compliant: Compliant
(a)(5) High -priority sewers shall be inspected by the permittee or its representative once every six months, and inspections
shall be documented.
Observations: No HPLs in system.
Compliant: NA
(a)(6) A general observation by the permittee or its representative of the entire collection system shall be conducted once
per year.
Observations: Permittee inspects entire collection system on an annual basis by breaking areas down into 12 blocks.
Each block is inspected for that month; therefore, each block is inspected on an annual basis.
Compliant: Compliant
(a)(7) Overflows and bypasses shall be reported to the appropriate Division regional office in accordance with 15A NCAC
02B .0506(a), and public notice shall be provided as required by G.S. 143-215.1 C.
Observations: No overflows or bypass have been reported in the past 3 years.
Compliant: Compliant
(a)(8)(B) Grease Control Program shall be in place for private owned collection systems that will include bi-annual
distribution of grease education materials to users of the collection system by the permittee or representative.
Observations: Permittee distributes bi-annual FOG education newsletters to residents. FOG information can be found on
community's website as well. Grease traps are located at the retirement community and club house. They are pumped
monthly and records are kept.
Page 2 of 7

Permit: WQCSD0259 Owner - Facility:Town of Bermuda Run
Inspection Date: 02/24/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Compliant: Compliant
(a)(9) Right-of-ways and easements shall be maintained in the full easement width for personnel and equipment
accessibility.
Observations: Easements are maintained properly by community's landscaping service. Records are kept of service.
Compliant: Compliant
(a)(10) Documentation of compliance with Subparagraphs (a)(1) through (a)(9) of this Rule shall be maintained by the
collection system owner for three years with the exception of the map, which shall be maintained for the life of the system.
Observations: Excellent recording keeping of collection system. Detailed and comprehensive. The only exception is the
map of collection system needs updates to include pipe age, material, etc.
Compliant: Compliant
Special Note concerning upcoming merger with Davie Co Utilities:
Mr. Lee Rollins, Town Manager, emailed inspector information concerning FTSE:
"The Town of Bermuda Run applied for a "fast track sewer system extension application" on February 10, 2022. The purpose
for the application is to decommission the town's existing package wastewater treatment plant, upgrade the existing pump
station at the plant and construct a force main to tie into the Davie County Public Utilities pump station. The sewer flow
would then be pumped to the Muddy Creek WWTP owned by the Winston-Salem/Forsyth County Utilities Commission.
The origin of wastewater in the town's collection system is 95% residential and 5% commercial (Bermuda Run Country Club
clubhouse and Bermuda Village Retirement Community). Repairs are made to the collection system as needed.
The town intends to work toward turning the collection system over to Davie County Public Utilities and is currently part of a
master agreement with Hazen & Sawyer through Davie County Public Utilities"
Page 3 of 7

Permit: WQCSD0259 Owner - Facility:Town of Bermuda Run
Inspection Date: 02/24/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
General
# Is this system a satellite system?
# If Yes, what is system name or permit number?
Is there a overall sewer system map?
Does the map include:
Pipe sizes
Pipe materials (PVC, DIP, etc)
Pipe location
# Flow direction
# Approximate pipe age
# Pump station ID, location and capacity
# Force main air release valve location & type
# Location of satellite connections
Are system maintenance records maintained?
Yes No NA NE
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Comment: This is a small private community collection system that was constructed decades ago. The
map shows locations and size of pipes, pump stations and WWTP. It has not been updated to
include pipe material, flow direction or pipe age.
All system maintenance records are maintained well and comprehensive.
Grease Control
Is grease/sewer education program documented with req'd customer distribution?
# Are other types of education tools used like websites, booths, special meetings, etc?
If Yes, what are they? (This can reduce mailing to annual.)
Mailings are sent out to customers via community newsletter and can also be found on community website.
For public systems, is there a Grease Control Program via an ordinance/agreement?
If Yes, does it require grease control devices at applicable locations?
Is the Grease Control Program enforced via periodic inspections/records review?
Is action taken against violators?
Comment: NA
Spills and Response Action Plan
# Is system free of known points of bypass?
# Have there been any sewer spills in the past 3 years?
If Yes, were they reported to the Division if meeting the reportable criteria?
If applicable, is there documentation of press releases and public notices issued?
Are all spills or sewer related issues/complaints documented?
# Are there repeated overflows/problems (2 or more in 12 months) at same location?
# If Yes, is there a corrective action plan?
Yes No NA NE
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Yes No NA NE
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Page4of7

Permit: WQCSD0259 Owner - Facility:Town of Bermuda Run
Inspection Date: 02/24/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Is a Spill Response Action Plan available?
Is a Spill Response Action Plan available for all personnel?
Does the plan include:
# 24-hour contact numbers
# Response time
# Equipment list and spare parts inventory
# Access to cleaning equipment
# Access to construction crews, contractors, and/or engineers
# Source of emergency funds
# Site sanitation and cleanup materials
# Post-overflow/spill assessment
Comment: Spill response plan is detailed and meet requirements.
Inspections
Are adequate maintenance records maintained?
Are pump stations being inspected at the required frequency?
Is at least one complete functionality test conducted weekly per pump station?
Is there a system or plan in place to observe the entire system annually?
Is the annual inspection documented?
# Does the system have any high -priority lines/locations?
Are inspections of HPL documented at least every 6 months?
Are new lines being added to the HPL list when found or created?
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Yes No NA NE
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Comment: Very comprehensive and detailed records are kept concerning pump station inspections &
testing, maintenance and cleaning, Annual inspection is documented with details of areas
inspected.
Lines/Right-of-Ways/Aerial Lines
Please list the Lines/Right of Ways/Aerial Lines Inspected:
There are no HPL's in system.
Are right-of-ways and easements maintained for the full width for access?
If No, give details on temporary access:
Is maintenance documented?
Were all areas/lines inspected free of issues?
Comment:
Pump Stations
Yes No NA NE
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Yes No NA NE
Page5of7

Permit: WQCSD0259 Owner - Facility:Town of Bermuda Run
Inspection Date: 02/24/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Please list the Pump Stations Inspected:
1. Boxwood Circle
2. Main (goes to WWTP and will soon be major connection when Davie Co Utilities acquires control of
collection system). Juniper Circle will be the site a new force main connecting to Davie County Utilities.
All pumps stations are connected to telemetry system. Three pump stations have radio (making it possible
to keep track of alarms online) and two stations are 'dial -up' (call out).
# Number of duplex or larger pump stations in system
# Number of vacuum stations in system
# Number of simplex pump stations in system
# Number of simplex pump stations in system serving more than one building
How many pump/vacuum stations have:
# A two-way "auto polling" communication system (SCADA) installed?
# A simple one-way telemetry/communication system (auto -dialer) installed?
For pump stations inspected:
Are they secure with restricted access?
Were they free of by-pass structures/pipes?
Were wet wells free of excessive grease/debris?
# Do they all have telemetry installed?
Is the telemetry system functional?
Is a 24-hour notification sign posted ?
Does the sign include:
Owner Name?
Pump station identifier?
# Address?
Instructions for notification?
24-hour emergency contact numbers?
Are audio and visual alarms present?
Are audio and visual alarms operable?
# Is there a backup generator or bypass pump connected?
If tested during inspection, did it function properly?
Is the back-up system tested at least bi-annually under normal operating conditions?
# Does it have a dedicated connection for a portable generator?
# Is the owner relying on portable units in the event of a power outage?
# If Yes, is there a distribution plan?
If Yes, what resources (Units/Staff/Vehicles/etc) are included in Plan?
185 generator is in place with portable connection to the Bermuda Village pump station (retirement
community). This is the only pump station with portable connection, therefore it remains at pump station and
is tested.
# Does Permittee have the approved percentage of replacement simplex pumps?
5
0
0
0
0
5
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Page6of7

Permit: WQCSD0259 Owner - Facility:Town of Bermuda Run
Inspection Date: 02/24/2022
Inspection Type : Collection System Inspect Non Sampling Reason for Visit: Routine
Is recordkeeping of pump station inspection and maintenance program adequate?
Do pump station logs include at a minimum:
Inside and outside cleaning and debris removal?
Inspecting and exercising all valves?
Inspecting and lubricating pumps and other equipment?
Inspecting alarms, telemetry and auxiliary equipment?
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Comment: Exxcellent and detailed records are maintained concerning pump stations. Generators are
tested every 6 months and properly documented. Natural gas generators are located at Ivy
Circle and Boxwood Circle stations, Propane generator at Riverhill station, Bermuda Village
has the only portable 185 generator and the Main station is diesel. 5 pump stations total in
collection system (4 duplex / 1 triplex).
Page 7 of 7